Leaves Rules

1. Earned Leave:
2. Half Pay Leave:
3. Commuted Leave:
4. Leave Not Due:
5. Maternity Leave:
6. Paternity Leave:
7. Study Leave:
8. Extra Ordinary Leave:
9. Casual Leave:
10. Child Care Leave:
11. Hospital Leave::
12 .Vocational Department Staff Leave:
13: Special Disability Leave:
14. Child Adoption Leave:

1. Earned Leave:
The credit for earn leave will awarded at a rate of 15 days on the 1st of January
and 1st of July every year. It can be accumulated up to 300 days in addition to the
number of days for which encashment has been allowed along with LTC. Maximum of
180 days at a time can be availed in the case of Earned Leave. Some exceptions
are also there.

Earned leave exceeding 180 days but not exceeding 300 days at a time may be granted
to Group 'A' and Group 'B' officers, if at least the quantum of leave in excess of 180
days is spent outside India, Sri Lanka, Bangladesh, Nepal , Pakistan , Bhutan Burma.
This leave may be taken at time up to 300 days as leave preparatory to retirement.

2. Half Pay Leave

Half pay leave is calculated at 20 days for each completed year of service. For
e.g., if you are in service for 2 years , you will be having a total of 40 days of half pay
leave. The service includes periods of duty and leave including extraordinary leave with
or without MC. Half pay leave can be availed with or without MC(Medical Certificate).
From 1st January 1986, half pay leave is credited in advance at the rate of 10 days on
the 1st of January and 1st of July every year.

3.Commuted Leave:

Commuted leave not exceeding half the amount of half-pay leave due can be
taken on medical certificate. Up to a maximum of 90 days can be taken during the
entire service without medical certificate where such leave is utilized for an approved
course of study certified to be in university interest.

It can be taken up to a maximum of 60 days can be granted to a female employee in

continuation of maternity leave without medical certificate and upto a maximum of 60
days can be granted without medical certificate to a female employee with less than two
living children, on adoption of a child less than one year old. Commuted leave may be
granted at the request of the employee even when earned leave is due to him.

4. Leave Not Due

Leave not due is granted when there is no half-pay leave at credit and the
employee requests for the grant of Leave Not Due. Temporary officials with one
year’s service and suffering from TB, Leprosy, Cancer or Mental illness may also be
granted LND if the post from which the official proceeds on leave is likely to last till his
return.

It is granted only medical certificate if the leave sanctioning authority is satisfied that
there is a reasonable prospect of the employee returning to duty on its expiry. It may be
granted without medical certificate in continuation of maternity leave. and may
be granted without medical certificate to a female employee with less than two living
children, on adoption of a child less than one year old. The amount of leave should be
limited to the half-pay leave that the employee is likely to earn subsequently.

Leave not due during the entire service is limited to a maximum of 360 days and
due will be debited against the half-pay leave that the employee may earn
subsequently.

5. Maternity Leave

Maternity leave is granted to women government employees.

1) Pregnancy: 180 days – Admissible only to employees with less than two
surviving children.
2) Miscarriage/abortion (induced or otherwise): Total of 45 days in the entire
service. However, any such leave taken prior to 16.6.1994 will not be taken into
account for this limitation. Admissible irrespective of number of surviving children.
 Application to be supported by a certificate from a registered medical practitioner
for NGOs and from AMA for GOs.

The maternity leave is not debited to leave account and full pay is granted. It
cannot be combined with any other leaves and counts as service for increments and
pension.

6. Paternity Leave

A male employee with less than two surviving children may be granted Paternity
Leave for a period of 15 days during the confinement of his wife. During the period
of such leave he shall be paid leave salary equal to the pay drawn immediately before
proceeding on leave. Paternity Leave shall not be debited against the leave account
and may be combined with other kind of leave as in the case of Maternity Leave.

7. Study Leave

Study leave may be granted to all government employees with not less than five
years’ service for undergoing a special course consisting of higher studies or
specialized training in a professional or technical subject having a direct and close
connection with the sphere of his duties as a civil servant.
The course for which the study leave is taken should be certified to be of definite
advantage to govt. from the point of view of public interest and that particular study
should be approved by the authority competent to grant leave.
The official should submit a full report on the work done during study leave. Maximum
of 24 months of leave is sanctioned. In the case of CHS officers 36 months of leave
can be granted at a stretch or in different spells.

Study leave will not be debited to the leave account and may be combined with
other leave due.

Study leave is not granted for studies outside India if facilities are available in India and
to an official due to retire within 3 years of return from the study leave.

8. Extra Ordinary Leave

Extraordinary leave is granted to a Government servant when no other leave is

admissible or when other leave is admissible, but the Government servant applies in
writing for extraordinary leave.

Extraordinary leave cannot be availed concurrently during the notice period, when going
on voluntary retirement and EOL may also be granted to regularize periods of absence
without leave retrospectively.
9. Casual Leave

In a calendar year eight days of casual leave is permissible.

Casual leave is not a recognized form of leave and is not subject to any rules made by
the Government of India. An official on Casual Leave is not treated as absent from duty
and pay is not intermitted.

(i) Casual Leave can be combined with Special Casual Leave/vacation but not with any
other kind of leave.
(ii) It cannot be combined with joining time.
(iii) Sundays and Holidays falling during a period of Casual Leave are not counted as
part of Casual Leave.
(iv) Sundays/public holidays/restricted holidays/weekly offs can be prefixed/suffixed to
Casual Leave.
(v) Casual Leave can be taken while on tour, but no daily allowance will be admissible
for the period.
(vi) Casual Leave can be taken for half day also.
(vii) Essentially intended for short periods. It should not normally be granted for more
than 5 days at any one time, except under special circumstances.
(viii) LTC can be availed du ring Casual Leave.
(ix) Individuals appointed and joining duty during the middle of a year may avail of
Casual Leave proportionately or to the full extent at the discretion of the Competent
Authority.

10. Child Care Leave

Woman employees having minor children may be granted Child Care Leave by an
authority competent to grant leave for a maximum period of 730 days (2 years)
during their entire service for taking care of up to two children., whether for rearing or to
look after any of their needs like examination, sickness, etc.
Conditions for Child Care Leave

1. Child care leave shall not be admissible if the child is eighteen years of age or older
equal to the pay drawn immediately before proceeding on leave.
2. It can be availed in more than one spell.
3. It can not be debited against the leave account.
4. It may be combined with leave of the kind due and admissible.

11. Hospital Leave:

Hospital leave is admissible to Group 'C' employees whose duties involve

handling of dangerous machinery, explosive materials, poisonous drugs and
performance of hazardous tasks and to Group 'D' Employees.
Medical certificate from an authorized medical attendant is necessary for grant of this
leave. This hospital leave may be combined with any other kind of leave due and
admissible, provided total period of leave does not exceed 28 months.

12. Vacation Department Staff leave Entitlement

The leave entitlements of employees of Vacation Departments (ie departments

where regular vacations are allowed during which those serving in them are permitted to
be absent from duty) are the same as those serving in non-vacation Departments
except in respect of 'earned leave'.

No earned leave will be admissible to a govt servant of a vacation Department in any

year in which he avails of the full vacation. The vacation can be combined with casual
leave.

13. Special Disability Leave

Special disability leave admissible to all employees when disabled by injury

intentionally or accidentally inflicted or caused in or in consequence of the due
performance of official duties or in consequences of official position. The disability
above should have manifested within three months of the occurrence to which it is
attributed and the person disabled had acted with due promptitude in bringing it to
notice. The leave sanctioning authority, if satisfied as to the cause of the disability, may
relax the condition and grant leave in cases where disability has manifested more than
three months after the occurrence of its cause.

Special disability leave is also admissible when disabled by illness incurred in the
performance of any particular duty, which has the effect of increasing liability to illness
or injury beyond the ordinary risk attaching to the civil post held, under the same
condition. This disability should be certified by an Authorised Medical Attendant to be
directly due to the performance of the particular duty.

Maximum of 24 months of leave may be granted. May be combined with any other
leave. Will count as service for pension. Will not be debited to the leave account.

14) Child Adoption Leave:

Child adoption leave is granted to Female employees, with fewer than two surviving
children on valid adoption of a child below the age of one year, for a period of 135
days immediately after the date of valid adoption.

Leave salary will be equal to the pay drawn immediately before proceeding on
leave. It may be combined with leave of any other kind.
Leave not debited against the leave account.