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    Part 1 Research Question

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    Wai Man Lee
    The document discusses how an organization's documentation standards may need to change as the organization changes and evolves. It notes that organizations face constant changes from various internal and external forces. When significant changes occur, the organization should back up existing documents and expire outdated documents by getting approval from the proper authority. Changes to things like policies, procedures, and technologies within an organization may require updates to documentation standards to ensure documentation remains relevant and useful.

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    Part 1 Research Question

    Uploaded by

    Wai Man Lee
    73 views7 pages
    The document discusses how an organization's documentation standards may need to change as the organization changes and evolves. It notes that organizations face constant changes from various internal and external forces. When significant changes occur, the organization should back up existing documents and expire outdated documents by getting approval from the proper authority. Changes to things like policies, procedures, and technologies within an organization may require updates to documentation standards to ensure documentation remains relevant and useful.

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    The document discusses how an organization's documentation standards may need to change as the organization changes and evolves. It notes that organizations face constant changes from various internal and external forces. When significant changes occur, the organization should back up existing documents and expire outdated documents by getting approval from the proper authority. Changes to things like policies, procedures, and technologies within an organization may require updates to documentation standards to ensure documentation remains relevant and useful.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    73 views7 pages

    Part 1 Research Question

    Uploaded by

    Wai Man Lee
    The document discusses how an organization's documentation standards may need to change as the organization changes and evolves. It notes that organizations face constant changes from various internal and external forces. When significant changes occur, the organization should back up existing documents and expire outdated documents by getting approval from the proper authority. Changes to things like policies, procedures, and technologies within an organization may require updates to documentation standards to ensure documentation remains relevant and useful.

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    Part 1 research question

    1. A brochure illustrating products availnle:


    a Layout
    The brochure design aspects include not only the images, shapes and effects
    but more importantly the layout of the document. It is been my observation
    and you may agree that so many good projects are ruined or miss their mark
    because of poor layouts. If you are producing a trifold brochure or threefold
    brochure whatever you like to call it, then it is particularly important that you
    have your document laid out effectively. With a brochure this is particularly
    important because it has to be folded neatly and the text visible on all six
    faces in the right order, with appropriate margins. Layout is a foundation of
    document. Without a good foundation it is like building the house out of straw.
    The first thing of the brochure illustrating products we are going to look at is
    the foundation or document layout. When the document is laid out effectively
    and locked the rest of the process is much easier to perform. In the illustration
    below you will be able to see some of the foundation aspects of good
    brochure design.

    2. The department budget


    b spread sheet
    Managing a budget can keep the finance organized and control the debt. It is
    also help to plan the financial future. A spread sheet is a file made of rows
    and columns that help sort data, arrange data easily, and calculate numerical
    data. What makes a spreadsheet software program unique is its ability to
    calculate values using mathematical formulas and the data in cells. A good
    example of how a spreadsheet may be utilized is creating an overview of the
    bank or financial balance of the companies or individuals. Spreadsheet is not
    only has the value of calculation immediately appear, but also much more
    dynamic with the data and can hide, show, and sort information to make
    processing lots of information easier.

    3. A 2000-word report
    C word processing
    A word processing is a computer program or device that provides for input,
    editing, formatting and output of text, often with some additional. Word
    processing is used to manipulate a text document, such as a resume or a
    report. Some of the functions of word processing software include creating,
    editing, saving and printing documents; correcting spelling and grammar;
    copying, pasting, moving and deleting text within a document and so on those
    are very useful and important for writing a report.
    D data base
    The datebase for a report is vital for somehow. The database queries and
    contains useful data for decision-making and analysis. Most good business
    applications contain a built-in-reporting tool, this is simply a front-end interface
    that calls or runs back-end batabase queries that are formatted for easy
    application usage. For example, a banking software application may contain
    specifically defined reports on all customers with a large deposits or reports
    on monthly loan summaries for all customers.

    4. A letter to a customer
    a Layout
    A business letter is a formal document often sent from one company to
    another or from a company to its clients, employees, and stakeholders.
    Writing an effective, polished business letter can be an easy- to- follow task,
    so long as you adhere to the established rules for layout and language. There
    is no standard letter format for all companies. However, there is good to have
    their own letter layout for their own company to show their professional
    performance and consistency between the employees of the company.

    c Word processing
    The functions of word processing are include creating, editing, saving and
    printing documents; correcting spelling and grammar; copying, pasting,
    moving and deleting text within a document and so on. It is good to use to
    check for the spelling and grammar before we send the letter out to the
    customers.

    5. Information on customers’ names and addresses to be kept


    indefinitely, updated regularly and used for a variety of purposes.
    D database
    To collect and keep the customer information, we should have a professional
    database system to storage the customer records. Collecting and storing
    information about customers is essential to tailoring the customer service
    program and growing the business. Any customer information that we collect
    must comply with the privacy laws, whether we use this information or not.
    The laws also cover how we can store and use the information. Last but not
    least, make sure we have asked our customers if they would like to received
    information or updates from us, and give them the options to opt-out. If you
    spam customers without their consent they may react negatively to the
    business.

    6. Consider the examples shown below


    a. JB Were Inventor:
    It seems that the potential audience likely to be adult who are doing
    business, financial or investors. This design has a very solid theme
    throughout: beautiful photography, bold typography, appropriate line
    lengths, a flawless responsive experience, and a proper user experience
    that deals with a lot of written content.

    b. Fun for Kids Festival


    The potential audience should be kids, their parents and teacher who at
    playing age or who are taking care of children. Therefore, the images
    might not as beautiful as JB Were Inventor because they use a lot of color
    with high saturation. The key is that all the faces in the photo must look
    very happy in order to attract the other children to joint.

    7. How might the way an organization operates change and how


    might these changes affect the documentation standards used by
    the organization?
    In today’s business world, most of the organizations are facing a dynamic and
    changing business environment. The major forces which make the changes
    not only desirable but inevitable are technological, economic, political, social,
    legal, international and labour market environment. It will also because of the
    change of national or states policy, and some internal and external reasons.
    When an organizational system is disturbed by some internal or external
    force, change frequently occurs. Change, as a process, is simply modification
    of the structure or process of a system.
    Once the changes have been made and notice, the first thing to do is to back
    up all the existing standard documents to avoid mission any information.
    When a policy document has been consolidated into another policy document
    or is no longer required, the existing policy document must be expired. The
    approval authority, on the administrator’s advice, approves the expiration of
    the policy document.

    Part 2- Report
    Correct ergonomic use of computer and keyboard
    Introduction
    Having appropriate furniture and equipment allows the individual to improve
    the set up at their workstation, increase their comfort and reduce [potential
    injury. It is strongly recommended that any new equipment or furniture be
    trialled with users prior to purchase.

    How we sit at the computer workstations


    While there is not one correct to sit at a workstation, seating should support
    postures that can be changed frequently within a comfortable range
    throughout the day. It should accommodate the:
    a. Work being done
    b. Visual demands
    c. Workers’ individual differences
    Figure 1 below illustrates acceptable sitting position at the workstation. It
    allows for well supported postures that can be changed within a comfortable
    range throughout the day

    figure 1

    why use an Ergonomic keyboard


    a. To avoid excessive movement of the fingers, make use of light touches
    b. Try as much as possible to avoid using two of finger of one of your hands
    to combine two keys
    c. Where possible, your wrist should be parallel to the desk with the middle
    finger in line with your wrist and forearm
    d. When reaching for keys that are on far ends of your keyboard, try not to
    use your fingers and wrists, use the whole of the arms instead
    e. Take time off your keyboard and rest your wrists at regular intervals

    figure 2
    The importance of working comfortable
    When working with a keyboard, or a mouse, or any other computer
    accessories, there should be complete fit between you and these accessories,
    this means that you should be completely comfortable when working and
    should not be stressing/ straining any part of your body. Knowing the proper
    way of typing while working will helps us take care of our body in a proper
    manner without abusing and injuring it. Prolonged typing can put repeated
    pressure on fingers, knuckles, wrists, hand and arms, shoulders and back.
    And if this hoes unchecked, it could lead to an injury. The static posture of the
    body while typing for hours together cab also lead to injury, the same thing
    happens when we use awkward postures while working and typing.

    A wrong sitting posture can result in pain in your back, arms, shoulders, and
    hands. The ideal sitting position should be straight with a slight recline with
    back on back support. This opens up the blood circulation. You should always
    adjust the seat height so that your gaze should fall just below the upper edge
    of the screen. If needed, use a stand to raise the monitor screen to this level.
    Make sure you are comfortable while typing and can look straight without
    looking up or down.

    Keep your workstation clutter-free. Keeping things of immediate like document


    holder etc nearby to avoid reaching for it. The desk should be clean and
    sturdy for good efficiency. Avoid reaching out for the mouse by keeping it lose
    by. And also keep the mouse it on a flat surface and make sure your wrists
    are straight while working.

    Last but not least, changing your posture at frequent intervals to minimize
    fatigue, avoid awkward postures at the extremes of the joint ranges,
    especially the wrists. Taking frequent short rest breaks rather than infrequent
    longer ones. Avoid sharp increases in work rate. Changing should be gradual
    enough to ensure that the workload does not result in excessive fatigue. After
    prolonged absences from work the overall duration of period of keyboard work
    should be increase gradually if conditions permit.

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