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    Module IV (Ii)

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    Siva Badrinath
    The document discusses the Japanese 5S methodology for workplace organization. The 5S process involves 5 steps: Sort, Straighten, Shine, Standardize, and Sustain. The steps are meant to remove unnecessary items, organize necessary items efficiently, clean the work area, implement standard processes, and develop behaviors to maintain the organization over time.

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    Module IV (Ii)

    Uploaded by

    Siva Badrinath
    20 views3 pages
    The document discusses the Japanese 5S methodology for workplace organization. The 5S process involves 5 steps: Sort, Straighten, Shine, Standardize, and Sustain. The steps are meant to remove unnecessary items, organize necessary items efficiently, clean the work area, implement standard processes, and develop behaviors to maintain the organization over time.

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    Module-IV(ii)

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    The document discusses the Japanese 5S methodology for workplace organization. The 5S process involves 5 steps: Sort, Straighten, Shine, Standardize, and Sustain. The steps are meant to remove unnecessary items, organize necessary items efficiently, clean the work area, implement standard processes, and develop behaviors to maintain the organization over time.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    20 views3 pages

    Module IV (Ii)

    Uploaded by

    Siva Badrinath
    The document discusses the Japanese 5S methodology for workplace organization. The 5S process involves 5 steps: Sort, Straighten, Shine, Standardize, and Sustain. The steps are meant to remove unnecessary items, organize necessary items efficiently, clean the work area, implement standard processes, and develop behaviors to maintain the organization over time.

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    © All Rights Reserved
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    JAPANESE 5S

    5S represents Japanese words that describe the steps of a workplace


    organization process. English equivalent words are shown in parenthesis.

    1. Seiri (Sort)
    2. Seiton (Straighten, Set)
    3. Seiso (Shine, Sweep)
    4. Seiketsu (Standardize)
    5. Shitsuke (Sustain)

    In simple terms, the five S methodology helps a workplace remove items that are
    no longer needed (sort), organize the items to optimize efficiency and flow (straighten),
    clean the area in order to more easily identify problems (shine), implement color coding
    and labels to stay consistent with other areas (standardize) and develop behaviors that
    keep the workplace organized over the long term (sustain).
    It is also referred to as 6S or 5S+S (adding Safety or Security) or even 7s (adding Spirit
    and Safety). Not to be confused with Six Sigma (often written as 6s).
    5S is based on the CANDO system developed by Henry Ford in the early 20th century.
    Here is a breakdown of each ‘S’
    1. Sort (seiri) – Distinguishing between necessary and unnecessary things, and getting
    rid of what you do not need

     Remove items not used in area – outdated materials, broken equipment, redundant
    equipment, files on the computer, measurements which you no longer use
     Ask staff to tag all items which they don’t think are needed – this improves
    understanding about need and use
     Classify all equipment and materials by frequency of use to help decide if it should be
    removed – place ‘Red Tag’ on items to be removed
     Establish a ‘holding area’ for items that are difficult to classify – hold item for allotted
    period to enable others not on 5S team to review
    2. Straighten (seiton) – The practice of orderly storage so the right item can be picked
    efficiently (without waste) at the right time, easy to access for everyone. A place for
    everything and everything in its place.

     Identify and allocate a place for all the materials needed for your work
     Assign fixed places and fixed quantity
     Make it compact
     Place heavy objects at a height where they are easy to pick from
     Decide how things should be put away, and obey those rules

    3. Shine (seiso) – Create a clean worksite without garbage, dirt and dust, so problems
    can be more easily identified (leaks, spills, excess, damage, etc)

     Identify root causes of dirtiness, and correct process


     Only one work activity on a workspace at any given time
     Keep tools and equipment clean and in top condition, ready for use at any time
     Cleanliness should be a daily activity – at least 5 minutes per day
     Use chart with signatures/initials shows that the action or review has taken place
     Ensure proper lighting – it can be hard to see dirt and dust
    4. Standardize (seiketsu) – Setting up standards for a neat, clean, workplace

     Standardization of best practices through ‘visual management’


     Make abnormalities visible to management
     Keep each area consistent with one another
     Standards make it easy to move workers into different areas
     Create process of how to maintain the standard with defined roles and responsibilities
     Make it easy for everyone to identify the state of normal or abnormal conditions –
    place photos on the walls, to provide visual reminder

    5. Sustain (shitsuke) – Implementing behaviors and habits to maintain the established


    standards over the long term, and making the workplace organization the key to
    managing the process for success

     Toughest phase is to Sustain – many fall short of this goal


     Establish and maintain responsibilities – requires leader commitment to follow through
     Every one sticks to the rules and makes it a habit
     Participation of everyone in developing good habits and buy-in
     Regular audits and reviews
     Get to root cause of issues
     Aim for higher 5S levels – continuous improvement

    Originally, the technique was called ‘4S’, with Set and Shine combined. However,
    Toyota and most other companies use the 5S as a standard.

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