RAJKOT MUNICIPAL CORPORATION

(RMC)

BID DOCUMENT FOR

CONSTRUCTION OF 4 LANE (2 LANE + 2 LANE) FLY OVER BRIDGE AT

MAVDI ROAD CROSSING ON 150FT RING ROAD AT RAJKOT CITY

CONTENTS

VOLUME – II: QUALIFICATION DOCUMENT

Sr. No Particulars Page No.

1.0 Instruction to bidders 1-2
2.0 Evaluation Criteria 3-7
3.0 Forms 8-23

Signature of the Bidders 1 RMC

 CONSTRUCTION OF 4 LANE (2 LANE + 2 LANE) FLY OVER BRIDGE AT
MAVDI ROAD CROSSING ON 150FT RING ROAD AT RAJKOT CITY

1 INSTRUCTIONS TO BIDDERS:
1.1 The PQ of the bidders is being done to assess the capability and capacity of
the bidder for the work of construction of flyover as mentioned above. The
information shall be given in the prescribed forms as under.
1.2 Documents Contains following Forms
a) Form 'A' - Structure &Organization
a) Form ‘B’ - Available Bid Capacity
b) Form 'C' - Financial Statement
c) Form 'D' - Details of Personnel
d) Form 'E' - Plant and Equipment
e) Form 'F' - Work Experience
f) Form 'G' - Information pertaining to Quality Assurance System.
g) Form ‘H - Work Plan / Construction Methodology
h) Form ‘I' - Details of Projects under Litigation /Arbitrations / lost
i) Form 'J' - Undertaking by the applicant
1.3 Additional sheets can be added to the forms, if required. All the sheets of
each of the forms shall be clearly marked in the right top corner in the
following manner :Form - 'A' Page -1, Form - 'A' Page - 2, Form - 'A' - Page - 3
etc.
1.4 If bidder wishes to submit any additional information in addition to the
mentioned formats such information shall be submitted in form of attachments
or supplements which shall be marked clearly in the manner indicated
below:Attachment-1 to Form -'A', Attachment-2 to Form -'A' etc.
1.5 While submitting the forms, bidder shall enclose latest copies of brochures and
technical information giving additional information about the organization.
1.6 The enclosed forms should be filled-in completely, in all respects answering all
the questions. If any particular query is not relevant, it shall be replied as 'not
applicable'.
1.7 Contractor shall not sublet any part of the work other than the specialized
work without prior written consent of the Employer. In no case Contractor will

Signature of the Bidders 2 RMC

 be permitted to sublet more than 25% (Twenty five percent) of the value of
works, including those to specialized sub-contractors.
1.8 Financial data, project costs, value of works etc., should be given in Indian
Rupees only. These shall be indexed as per foot note for clause 1.3 of II (pg.3).
1.9 For any clarification contact:
Office of the City Engineer , Rajkot Municipal Corporation, Room no. 9, West
Zone, B/H Big Bazaar, 150’ ring road, Rajkot

1.10 If the application is made by a partnership firm it shall be signed by all the
partners of the firm, with their full names and current addresses, or by a
partner holding the power of attorney for the firm for signing the application,
in which case a certified copy of the power of attorney shall accompany the
application. A certified copy of the partnership deed, documents proof for
current address of the firm and the full names and current addresses of all the
partners of the firm shall also accompany the application.
1.11 If the application is made by a limited company or a limited corporation it
shall be signed by a duly authorized person holding the power of attorney for
signing the application in which case a certified copy of the power of
attorney shall accompany the application. Such limited company or
corporation will be required to furnish satisfactory evidence of its existence
before the contract is awarded.
1.12 The information furnished must be sufficient to show that the applicant is
capable in all respects to successfully complete the envisaged work.
1.13 The Applicant is expected to furnish additional information or clarification as
required by the Employer or his Consultants
1.14 Joint venture shall not be permitted.
1.15 All documents must be self-attested or attested by gazetted officer.

Signature of the Bidders 3 RMC

 2 - EVALUATION CRITERIA FOR QUALIFICATION
1.1 The qualification shall be considered to ascertain whether the submission:
i) Meet the eligibility requirements;
ii) Have been properly prepared and signed;
iii) Contain all the details called for and are in proper format
iv) Are accompanied by required authorization, and
v) Are otherwise generally in order.

1.2 Minimum Eligibility / Qualifying Criteria

I. Only single bidder permitted for bidding.
II. No Joint venture/Consortium permitted for bidding.
III. Contractor registered with Government of Gujarat in class ‘AA’ category and
special Category-1 for bridges, contractors registered in Other State
Government/ Central Government in appropriate class and meeting the
qualifying criteria as specified.
IV. Average Annual Turnover of last 7 financial years should not be less than the
50% of the tender amount.
V. Experience of having successfully completed similar works during last 7 years
should be either of the following. Details like monetary value, clients and proof
of satisfactory completion should be submitted for establishing eligibility.

a. Three similar completed works costing not less than the amount equal to 30%
of the estimated cost.
Or
b. Two similar completed works costing not less than the amount equal to 40% of
the estimated cost.
Or
c. One similar completed work costing not less than the amount equal to 60% of
the estimated cost.

Note:- Enhancement factor at 10% per year for last seven years will be applicable
to arrive average annual turnover and finalized the magnitude of work
done in last seven years.

Signature of the Bidders 4 RMC

Similar completed works means work complying following criterion.
Similar work shall mean construction of major Bridge for road or for railways or on river,
in which they have successfully carried out the execution like open foundation in
rocky strata/pile foundation, Pre-stressed concrete work & RCC T girder work in
superstructure.

At least one completed work of 30m or more span of PSC box / PSC girder for 2 or
more lane vehicular traffic.

1.3 The criteria for making assessment of the capability of the firms which have
applied will also include the following items:

Bid capacity: Bidders who meet the minimum qualification criteria shall be qualified
only if their available bid capacity is more than the total value of the works for which
he has offered his bid. Available bid capacity- ABC must be more than the estimated
tender amount.
ABC is to be calculated as: - ABC = 2*A*N-B
A = Maximum Value of works executed in any one year during the last seven
years (updated to present price level by applying enhancement factor)
taking into account the completed as well as works in progress.
N = No. of Years prescribed for completion of the works for which tender is
invited
B = Value (*Price level) of existing commitments and ongoing works to be
completed during the next N Years (Period of completion of the work for
which the tenders are invited).

For the purpose of updating amount of works executed in any year, enhancement
factor as above shall mutatis mutandis apply.

Existing commitments shall include all such works for which letters of acceptance of
the tenders have been received by bidder till the date on which bidder has
submitted his bid for the proposed work.

i) Structure and organization of the firm shall be presented in a way to provide

the evidence of ability of handling large and complex projects.
ii) Financial status of the firm including ability to finance the construction as
judged on the basis of line of credit from any Nationalized/Scheduled Bank
not less than Rs. 3.0 Cr.

Signature of the Bidders 5 RMC

 iii) Resources of the firm including personnel of requisite qualification and project
management using computerized techniques, and equipment in sufficient
quantity of the required type.
iv) Experience of the firm for constructing bridges and other similar projects as
applicable as well as timely and qualitatively completion of works undertaken.
Contractor shall have experience of construction of bridges, with various types
of superstructure, substructure and foundations particularly RCC T girder type
superstructure, PSC Superstructure, pier and mass RCC work as foundation
during last seven years.
v) A quality assurance scheme as stipulated in Form 'H' of this document. The
Form 'H' will be adopted to assess and to evaluate periodically, the quality
assurance, generally in accordance with ISO: 9001/9002 procedures. List of
projects where quality assurance schemes has been adopted earlier shall be
submitted.
vi) Any other information supplied by the firms applying for qualification.

vii) Contractor should have registration with Employee's Provident Fund

organization.

viii) Other Requirements:

Solvency Certificate
Minimum solvency required Rs 300.00 lacs from Nationalized / Schedule Bank
only.
Working Capital
Working capital must not be less than 25% of the estimated cost.
Net worth
Bidder shall have to submit the Net worth of last seven financial years and it should
be positive.

• Litigation History
The applicant should provide accurate information on litigation and / or arbitration
resulting from Contracts completed or under execution by him over the last seven
years. A consistent history of arbitration awards/ judgments against the applicant or
any partner of a joint venture may result in disqualification for proposed work. If the
details of Litigation History is hidden by the applicant and later on it comes to
knowledge of the employer the bidder shall be disqualified for the proposed work
and other appropriate actions shall be taken against the bidder.

• Machinery / Equipment
Bidder shall have to assure availability of machinery / equipment’s in working

Signature of the Bidders 6 RMC

condition as per Appendix –B. If bidder fails to provide proof of assured availability of
required machinery, he will be disqualified for the proposed work. Machinery
ownership document or lease / hire agreement for the work under tender shall be
considered as valid proof for assured availability.

• Bidding in E-tendering
Submission of application must be through –e-tendering i.e. electronic form
Bidder shall have to submit the bid in E-tendering form only.
Bids of those bidders who have submitted all information, statistical details as required
in the bid documents through E-tendering will only be considered. If the employer
desires any clarification, for verification / clarification, ambiguity or difference found
in the documents/ statistical details submitted online (by E-Tendering) by the bidder
the same shall be furnished within stipulated time otherwise further processing will be
carried out in absence of above and the bidders shall be liable for any
consequence.

• Submission of documents
Following documents/papers shall form part of the bid.

Annual turnover certificates issued by chartered accountant for last seven financial
years

Form 3A issued by employer to substantiate successful experience of similar work.

Any information, data statistics etc. which are not related to bid document will not
be considered in evaluation even though furnished by the applicant.

Employer reserves the right to call any information / document which is mandatory,
essential and critical for the purpose of evaluation. Any information provided by the
applicant after last date of Electronic submission will not be considered in evaluation,
unless except the employer has specifically asked for any information / document,
which is mandatory, essential and critical for evaluation of PQ document. If required
information is not furnished within stipulated time, proposal will be liable for rejection.

If any of the information provided by the bidder is found false during scrutiny or at the
later stage, his EMD shall be forfeited and he shall be disqualified for the proposed
work. If any of the information provided by the bidder is found false after award of
work, performance security of the bidder shall be forfeited and the contract shall be
terminated.

Even though the bidders meet the qualifying criteria, they are subject to be
disqualified if they have:

- made misleading or false representations in the forms, statements and

attachments submitted in proof of the qualification requirements; and/or

- record of poor performance such as abandoning the works, not properly

completing the contract, inordinate delays in completion, litigation history,
or financial failures etc.; and/or

Signature of the Bidders 7 RMC

 - Participated in previous bidding for the same work and have quoted
unreasonably high Bid prices and could not furnish rational justification to
the employer.

- Colluded with other prospective bidders for this work to arrive at quoted
prices for the purpose of restricting competition.

- Indulged in inducement of any official of RMC and/or their consulting

engineer and other advisors in any manner whatsoever.

- not submitted a Safety Manual

- not submitted pert chart

- not submitted a proposed site organization chart

- not submitted anti-black listing affidavit.

Signature of the Bidders 8 RMC

 FORM -'A'
1. STRUCTURE OF ORGANISATION:
2. Name of Applicant :
3. Address :
(Head Office)
Telephone No. :
Fax No. :
E-mail Address :
Local Office Address :
Telephone No. :
Fax No. :
E-mail Address :
4. Description of Company :
(e.g. General, Civil Engineer, Contractor, supplier of equipment etc.)
5. Registration and Classification :
With Gujarat State PWD/MES/CPWD/Any other State PWD.
6. Name and Address of Bankers :
7. Number of years of experience as :
a General Contractor.
In Own Country:
Internationally:
8. Number of years of experience :
as a Sub-Contractor
In Own Country:
Internationally:
7. Name and address of:
Principals of company to be associated in the project and whether
parent/subsidiary/others.
8. Attach Organization chart:
Showing the structure of the Company including names and position of Directors and
key personnel
Please submit all supporting documents.

Signature of the Bidders 9 RMC

 FORM -'B1'
Available Bid Capacity

Available bid capacity- ABC must be more than the estimated tender amount.
ABC is to be calculated as: - ABC = 2*A*N-B
A = Maximum Value of works executed in any one year during the last seven
years (updated to present price level by applying enhancement factor)
taking into account the completed as well as works in progress.
N = No. of Years prescribed for completion of the works for which tender is
invited
B = Value (*Price level) of existing commitments and ongoing works to be
completed during the next N Years (Period of completion of the work for
which the tenders are invited).

Please submit all supporting document

Signature of the Bidders 10 RMC

 FORM -'B2'

List of project having cost more than 40 % of estimated amount put to tender during
last seven years.

Please submit all supporting documents.

Signature of the Bidders 11 RMC

 FORM -'C'
FINANCIAL STATEMENT

1. The summary of Assets and Liabilities on the basis of the audited financial
statement of the last seven financial years. (Attach copies of the audited
financial statements of the last five financial years)

Annual Turnover in Cr. (Rs)

2014 - 2013 - 2012- 2011 - 2010 2009 - 2008 -

2015 2014 2013 2012 -2011 2010 2009

A Total assets

B Current assets

C Cash, temporary
investments and
current receivable
D Total liabilities

E Current liabilities

F Net worth

G Working capital

H Authorized capital

I Capital issued and

paid-up

J Current ratio (b) ÷ (e)

K Total liability
to net worth (d)÷(f)

L Total turnover

I Turnover from Similar

Projects
II Turnover from Other
Projects
III Turnover from Trading

Signature of the Bidders 12 RMC

2. Actual value of construction works, undertaken for each of the last seven years,
and projected for current year: (Rupees Cr.)
Year 2015 - 2014 - 2013 - 2012 - 2011 - 2010 – 2009–
2014 2013 2012 2011 2010 2009 2008
India

Abroad

Total

---------------------------------------------------------------------------------------------------------------------------
3. Net Profit after Tax

(a) 2014 -2015 :

(b) 2013 -2014:

(c) 2012-2013:

(d) 2011-2012:

(e) 2010-2011:

(f) 2009-2010:

(g) 2008-2009:

The Profit and Loss statements have been certified

---------------------------------------------------------------------------------------------------------------------------

4. Applicants financial arrangements :

(mention amount in Rupees Cr.)
(a) Own Resource :

(b) Bank Credits :

(c) Others (specify) :

5. Certificate of financial soundness from bankers of applicants together with

their full address.
6. Credit Facilities:
(a) Name/Address of :
Nationalized Bank providing credit line.
(b) Total amount of credit line :
(attach certificate from the bank)
7. Approximate value of works in hand :
Notes:
1) Details of Item ‘7’ are to be given in Form -'F'- Work Experience.
2) All items should be properly filled in. Where any particular item is not applicable it
should be clearly mentioned as ‘not applicable'.

Signature of the Bidders 13 RMC

 FORM – ‘D’

DETAILS OF PERSONNEL

Sr No Description Numbers likely to be made available

for work

1 Project In-charge capable of CV of Project Manager should be

handling projects of magnitude of supplied. He should be a minimum
the project under consideration. graduate in civil Engineering and shall
have adequate experience of more than
15 years in bridge construction at
responsible capacity.

2 Site Engineers (Main Civil Works)

(a) Civil Works Minimum 5 years’ experience in similar
open foundation type of work
RCC superstructure & PSC
superstructure
RCC substructure
RCC Retaining wall
(b) Material & quantity
engineer
(c) Electrification & others

3 Technical Officers for Construction

Supervisor

4 Administrative Officers

5 Skilled Employees

6 Unskilled Employees

Note: In the case of personnel of Sr.No.1 and 2, please furnish names, qualifications,
present posting, professional experience, and ability relevant to the project only in
respect of those who are likely to be posted on the present work.

Signature of the Bidders 14 RMC

 FORM -'E'
PLANT AND EQUIPMENT

Sr No Name of Capacity Numbers Year of Present Owned

Equipment of each manufacture location or leased
equipment and present
condition
1

a. Construct Equipment necessary for this bridge like

Concrete Batching Plant

Concrete Mixers
Concrete Pump
Transit Mixers
Prestressing Equipments
Steel fabrication yard
Crane
Truck / Tippers/Dumpers/
Form works / Centering/ Shuttering with accessories
Dewatering pump sets
Fabrication
Miscellaneous

**Equipment for road works like:-

Excavator
Motor Grader
Dumper
WMM Mixing plant
Hot mix plant
Mechanical paver
8 to 10 tonne static roller
Vibratory roller of 8 to 10 tonne static weight
Pneumatic Tyre roller
Testing Equipment

**In case of lease contract for above tools/equipment, bidder shall mention the
details of lease agreements with start and end dates.

Signature of the Bidders 15 RMC

 FORM -'F1'
Name of the Firm :
1 Total Number of years of experience in
Civil Construction Work :
2 Total Number of years of experience in :
specialized construction work
(Indicate works that are relevant to the
works for which this qualification
application is sought).
Details of works

Value of Contract

Completio

Completio

Reason for

*Details of
complete

Schedule
Name of

Delay, if

features
Projects

Time of

Time of

Details

Salient
Actual

Client
Percent

Particip
compa

ation in

each
project

work
age of
Sr.

any
Name of work
d

n
ny
No.

a) Bridge where
PSC girder,
Box are
provided

b) Bridges where
RCC T beam
girders, solid
slabs are
provided.

c) Bridges where
RCC Retaining
wall in
Approaches
are Provided

Attach separate sheet if required.

5.1 “ The details of work shall be good enough to assess the magnitude of work.” Ref.
from F2.
5.2 Submission of all supporting document/proof is must.

Signature of the Bidders 16 RMC

 FORM – ‘F2’

Details of relevant Projects as per clause 2C.

Please fill information about the relevant projects completed.

(a) Works costing equal to or more than 30 % of estimated amount put to tender.

Name of Name, Name of Contract Percentage Was contract Whether

Employer Location Engineer price and of satisfactorily any
& Type responsible date Participation completed penalty
of for (Rs. of Company including was
Contract Supervision Crores) in actual levied, if
Project time for so,
Provision completion how
and reasons much
for extension, and
if any for what
reason

(b) Works costing equal to or more than 40% & less than 60% of estimated amount put to
tender.

Name of Name, Name of Contract Percentage Was contract Whether

Employer Location Engineer price and of satisfactorily any
& Type responsible date Participation completed penalty
of for (Rs. of Company including was
Contract Supervision Crores) in actual time for levied, if
Project completion so,
provision and reasons how
for much and
extension, if for what
any reason

(c) Works costing equal to or more than 60% of estimated amount put to tender.

Name of Name, Name of Contract Percentage Was contract Whether

Employer Location Engineer price and of satisfactorily any
& Type responsible date Participation completed penalty
of for (Rs. of Company including was
Contract Supervision Crores) in actual time for levied, if
Project completion so,
provision and reasons how
for much and
extension, if for what
any reason

NOTE:- Certificates from the Employers' officers of rank 'Executive Engineer' or equivalent to
be attached for individual works indicating that the work has been done under single contract.

Signature of the Bidders 17 RMC

 FORM – ‘F3’

Details of works in hand

Give information about all projects in progress including those where the Company has received a
Letter of Intent but a formal contract has not yet been awarded.

Name of Engineer Location Percentage Value of Value Percentage Scheduled

Employer Responsible and Participation Contract completed of work Date
for Description of company and physically Completion
Supervision of work in the project certified completed of work
1 2 3 4 5 6 7 8

NOTE:- In the case of on-going works the Bidder should submit Certificate from the concerned
employers' officer of rank Executive Engineer or equivalent that the work is progressing
satisfactorily as per the approved work programme

Signature of the Bidders 18 RMC

 FORM - 'G'
INFORMATION PERTAINING TO QUALITY ASSURANCE (ISO: 9001)

The applicant(s) are required to provide details of their Quality Assurance Systems for criteria
stipulated below, preferably in the form of their Quality Manual to be enclosed separately. In
case the same is not finalized in total, the extent to which it is completed and documented
may be submitted.

1 Management Responsibility
1.1 Quality Policy Responsibility
1.2 Organization
a) Responsibility and authority
b) Resources
c) Management Representative
1.3 Management Review

1.0 Contract Review

1.1 General Documented Procedure
1.2 Review
1.3 Amendment to a Contract
1.4 Records

2. Document and Data Control

3.1 General
(Documented Control Procedures to Control Documents & Data)
3.2 Document and Data Approval and Issue
3.3 Document and Data Changes

4 Quality Assurance Manual

4.1 Quality Assurance Plan
4.2 Method Statement for each activity
4.3 Survey Control and Settlement
4.4 Quality Control Plan for Materials
4.5 Temporary Works
4.6 Inspection & Testing
4.6.1 General Documented for Procedures for Inspection and Testing
4.6.2 Receiving Inspection and Testing
4.6.3 In-process Inspection and Testing
4.6.4 Final Inspection and Testing
4.6.5 Inspection and Test Records
4.6.6 Formats for Inspection of Cement, HYSD, HTS, Soil
4.7 Measurement Book
4.8 Formats for :
4.8.1 Mix Design
4.8.2 Pour Card / Concreting Report
4.8.3 Bar Bending Schedule
4.9 Formats for :
4.9.1 Sieve Analysis for all aggregates
4.9.2 Slump test (Flakiness and elongation test)
4.9.3 Crushing strength of concrete cubes
4.9.4 Field test of earth workmanship

Signature of the Bidders 19 RMC

4.9.5 Accident record
4.9.6 Damage at site due to natural calamities
4.9.7 Deliveries of materials
4.9.8 Daily / weekly progress report.
4.10 Check List :
4.10.1 For HYSD
4.10.2 For Concrete Pouring
4.10.3 For Shuttering
4.10.4 For Plastering
4.10.5 For Launching
4.10.6 For Pre casting/fabricating activities

Signature of the Bidder:

Name & Designation of the Bidder

Name of the company

Rubber stamp of company

Date :

Signature of the Bidders 20 RMC

 FORM - 'H'
WORK PLAN / CONSTRUCTION METHODOLOGY

The bidder shall have to provide a brief but comprehensive note of his approach
and methodology to handle the Project construction including his detail work plan.
The note should specifically deal with following aspects.

Sr No Component
1 Methodology – General Approach
Open Foundation
Sub-structure
Superstructure
Approaches
2 PERT CHART

Notes:
For each of the above note, the bidder shall give all detailed information along with
sketches / drawing etc. consideration of site condition including traffic diversion /
barricade & other safety aspects to be looked after during execution stages. It may
be noted that only after approval of the above details, the execution drawings shall
be released.

Signature of the Bidder:

Name & Designation of the Bidder

Rubber stamp of company

Date:

Signature of the Bidders 21 RMC

 FORM - 'I'
DETAILS OF THE PROJECTS UNDER LITIGATION / ARBITRATION / LOST
EVEN CONTRACTOR’S PRICE IS LOWEST

Sr Name of the Project Location Value of the Reason for

No Project litigation /
arbitration

1
2
3
4
5
6

Note:
The bidder shall furnish separate Table for individual project.

Signature of the Bidder:

Name & Designation of the Bidder

Name of the company

Rubber stamp of company

Date

Signature of the Bidders 22 RMC

 FORM - 'J'
UNDERTAKING BY THE APPLICANT

The Municipal Commissioner,

Rajkot Municipal Corporation,
Rajkot

Dear Sir,

Having examined the qualification document including scope of works and

time frame of construction, we hereby submit all the necessary information
and relevant documents for qualifying us for bidding for the work.

It is certified that the information furnished in this document is authentic.

We understand that Employer reserves the right to reject any or all
applications without assigning any reason thereof.

Date :(Signature of Applicant)

Including title and capacity in which application is made.

Encl: 1) Forms duly filled in the prescribed form.

2) Evidence of authority to sign.
3) Latest Brochures.

Signature of the Bidders 23 RMC