Bidding Document (10-8-20)

The Federal Democratic Republic of Ethiopia
Addis Ababa City Administration Traffic Management Agency
Standard Bidding Document (SBD)
For Procurement of Works
For International Competitive Biddings (ICB)
Procurement of Supply, Design,

Subject of Procurement
Installation, Testing, Commissioning and
Implementation of parking management
systems.
Procurement Reference Number AARTMA/ICB/PD/Works/05/2012

Supply, Design, Installation, Testing,
Project Name
Commissioning and Implementation of
parking management systems.
Date of Issue of Bidding Documents December, 2019 G.C
Addis Ababa, Ethiopia
SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

Document: Schedule of Requirements Page 1 of 16 Issued by:
Part 1: Bidding Procedures Section 1: Instructions to Bidders
Table of contents
A. General
1. Introduction 1
2. Source of Funds 2
3. Fraud, Corruption and Complaints Provisions 2
4. Eligible Bidders 4
5. Eligible Materials, Equipment and Services 5
6. Conflict of Interest 5
B. Contents of Bidding Documents 6
7. Bidding Documents 6
8. Written Questions / Clarification of Bidding Documents 7
9. Modification to Bidding Documents 7
10. Pre-Bid Conference and Site Visit 8
C. Preparation of Bids 8
11. Cost of Bidding 8
12. Language of Bid 8
13. Bid Prices and Discounts 9
14. Currencies of Bid and Payment 10
15. Professional Qualifications and Capability of the Bidder 10
16. Technical Qualifications, Competence, and Experience of the Bidder 11
17. Financial Standing of the Bidder 12
18. Joint Venture or Consortium 12
19. Alternative Bids 12
20. Period of Validity of Bids 13
21. Bid Security 13
22. Documents Comprising the Bid 15
23. Format and Signing of Bid 16
D. Submission and Opening of Bids 17
24. Sealing and Marking of Bids 17
25. Deadline for Submission of Bids 17
26. Late Bids 17

Document: Instructions to Bidders Section I of IX Issued by:
27. Withdrawal, Substitution, and Modification of Bids 17

28. Bid Opening 18
E. Evaluation and Comparison of Bids 19
29. Confidentiality 19
30. Clarification of Bids 19
31. Responsiveness of Bids 20
32. Nonconformities and Omissions 20
33. Dubious price quotations and errors in calculation 21
34. Margin of Preference 21
35. Conversion to Single Currency 22
36. Preliminary Examination of Bids 22
37. Legal, Professional, Technical, and Financial Admissibility of Bids 23
38. Evaluation of Bids 25
39. Comparison of Bids 26
40. Post-qualification Evaluation 26
41. Acceptance or Rejection of Bids 27
42. Re-advertising Bids 27
F. Award of Contract 27
43. Award Criteria 27
44. Right to Vary Quantities at Time of Award 28
45. Announcing and Awarding of the Successful Bidder 28
46. Signing of Contract 28
47. Performance Security 28

Document: Instructions to Bidders Section I of IX Issued by:
A. General
1. Introduction
1.1 The Public Body indicated in the Bid Data Sheet (BDS) is the Contracting Authority for
this procurement process and it is bound by the rules governing public procurement in
the Federal Democratic Republic of Ethiopia. It has the powers and duties to conclude a
Contract for the provision of Works. Accordingly, this procurement process is being
conducted in accordance with the recent editions of the Ethiopian Federal Government
Procurement and Property Administration Proclamation and Public Procurement
Directive under the procurement method indicated in the BDS.
1.2 By the issue of this Bidding Documents the Public Body invites interested Candidates to
submit their Bids with a view to entering into Contract with the Public Body for the
provision of Works which general description is provided in the BDS. The Works that
are subject of this procurement process are more particularly specified in Section 6,
Schedule of Requirements upon the basis of the information supplied in and in
accordance with this Bidding Documents.
1.3 Each Bidder may only submit one Bid, either individually or as a partner in joint venture.
A Bidder who submits or participates in more than one Bid (other than as a subcontractor
or in cases of alternatives that have been permitted or requested) will cause all the Bids
with the Bidder’s participation to be disqualified.
1.4 The procurement reference number and number of lots of this Bidding Documents are
provided in the BDS. If Bids are being invited for individual contracts (lots) the Bidder
may submit a Bid for one lot only, several or all of the lots. Each lot will form a separate
contract and the quantities indicated for different lots will be indivisible. The Bidder
must offer the whole of the quantity or quantities indicated for each lot.
1.5 This Section 1, Instructions to Bidders shall not form a part of the Contract. These
instructions are intended to assist Bidders in the preparation of their Bids.
1.6 The Public Body is not bound to accept any Bid, and reserves the right to annul the
selection process at any time prior to Contract award, without thereby incurring any
liability to the Bidders.
1.7 The Public Body retains ownership of all Bids submitted in response to this Bidding
Documents. Consequently, Bidders have no right to have their Bids returned to them
except late Bids.
1.8 In submitting a Bid, the Bidder accepts in full and without restriction this Bidding
Documents as the sole basis of this procurement procedure, whatever his own conditions
of sale may be, which he hereby waives. Bidders are expected to examine carefully and
comply with all instructions, forms, contract provisions and specifications contained in

Document: Instructions to Bidders Page 1 of 29 Issued by:
this Bidding Documents. Failure to submit a Bid containing all the required information
and documentation within the deadline specified may lead to the rejection of the Bid. No
account can be taken of any reservation in the Bid as regards the Bidding Documents;
any reservation will result in the immediate rejection of the Bid without further
evaluation.
1.9 The permitted method of communication shall be in writing. Throughout these Bidding
Documents the term "in writing" means communicated in written form and delivered
against receipt.
2. Source of Funds
2.1 The Public Body has an approved budget toward the cost of the procurement described in
the Section 6, Schedule of Requirement. The Public Body intends to use these funds to
place a Contract for which these Bidding Documents are issued.
2.2 Payments will be made directly by the Public Body and will be subject in all respects to
the terms and conditions of the resulting Contract placed by the Public Body.
3. Fraud, Corruption and Complaints Provisions
3.1 The Government of the Federal Democratic Republic of Ethiopia (herein after called the
Government) represented by the Public Procurement and Property Administration
Agency (herein after called the Agency) requires Contracting Authorities, as well as
Bidders to observe the highest standards of ethics during the procurement and the
execution of contracts. In pursuance of this policy, the Government:
(a) Defines, for the purposes of this provision, the terms set forth below as follows:
(i) “Corrupt practice” is the offering, giving, receiving or soliciting, directly or
indirectly, of anything of value to influence improperly the action of a
public official in the procurement process or in contract execution;
(ii) “Fraudulent practice” is any act or omission, including misrepresentation
that knowingly or recklessly misleads, or attempts to mislead, a party to
obtain financial or other benefit or to avoid an obligation.
(iii) “Collusive practices” is a scheme or arrangement between two or more
parties, with or without the knowledge of the Public Body, designed to
establish prices at artificial, non-competitive levels; and
(iv) “Coercive practices” is harming or threatening to harm, directly or
indirectly, parties or their property to influence their participation in a
procurement process, or affect the execution of a contract.
(v) Obstructive practice is deliberately destroying, falsifying, altering or concealing
of evidence material to the investigation or making false statements to investigators
in order to materially impede the Federal Ethics and Anticorruption Commission,
the Federal Auditor General, and the Public Procurement and Property

Administration Agency or their auditors investigation into allegations of a corrupt,

fraudulent, coercive or collusive practice; and/or threatening, harassing or
intimidating any party to prevent their from disclosing their knowledge of matters
relevant to the investigation or from pursuing the investigation, or acts intended to
materially impede the exercise of inspection and audit rights provided for under
ITB Clause 3.5 below.
(b) Will reject a recommendation for award if it determines that the Bidder
recommended for award has, directly or through an agent, engaged in corrupt,
fraudulent, collusive, coercive or obstructive practices in competing for the
contract in question;
(c) Will debar a Bidder from participation in public procurement for a specified period
of time if it at any time determines the Bidder has engaged in corrupt, fraudulent,
collusive, coercive or obstructive practices in competing for, or in executing, a
contract. The List of Debarred Bidders is available on the Agency's Website
http//www.ppa.gov.et.
3.2 In pursuit of the policy defined in Sub-Clause 3.1, the Public Body may terminate a
contract for Works if it at any time determines that corrupt or fraudulent practices were
engaged in by representatives of the Public Body or of a Bidder during the procurement
or the execution of that contract.
3.3 Where it is proved that the Bidder has given or has offered to give inducement or bribe to
an official or procurement staff of the Public Body to influence the result of the Bid in
his favor shall be disqualified from the Bid, prohibited from participating in any future
public procurement and the bid security deposited by them shall be forfeited.
3.4 Bidders are required to indicate their acceptance of the provisions on fraud and
corruption, as defined in this clause through the statement in the Bid Submission Sheet.
3.5 In further pursuance of this policy, Bidders shall permit the Agency to inspect their
accounts and records and other documents relating to the submission of Bids and contract
performance, and to have them audited by auditors appointed by the Agency.
3.6 Subject to the recent editions of the Public Procurement Proclamation and Procurement
Directive, a candidate or a Bidder aggrieved or is likely to be aggrieved on account of the
Public Body requesting a Bid not complying with the provisions of the Proclamation or
Procurement Directive in conducting a Bid proceeding may present complaint to the head
of the Public Body to have the Bid proceeding reviewed or investigated. Any complaint
must be submitted in writing to the head of the Public Body, within five working days
from the date the Bidder knew, or should have known, of the circumstances giving rise to
the complaint. If the head of the Public Body does not issue a decision within ten
working days after submission of complaint, or the candidate or the Bidder is not

satisfied with the decision, it may submit a complaint to the Board within five working
days from the date on which the decision has been or should have been communicated to
the candidate or the Bidder by the Public Body. The Board's decision is binding for both
parties.
4. Eligible Bidders
4.1 A Bidder may be a natural person, private, public or government-owned legal entity,
subject to ITB Sub-Clause 4.4, or any combination of them with a formal intent to enter
into an agreement or under an existing agreement in the form of a Joint Venture (JV),
consortium, or association. In the case of a Joint Venture, consortium, or association:
(a) All parties to the Joint Venture, consortium or association shall be jointly and
severally liable, unless otherwise specified in the BDS; and
(b) A Joint Venture, consortium or association shall nominate a Representative
who shall have the authority to conduct all businesses for and on behalf of any
and all the parties of the Joint Venture, consortium or association during the
bidding process and, in the event the Joint Venture, consortium or association
is awarded the Contract, during contract execution.
4.2 This Invitation for Bids is open to all Bidders (including all members of a joint venture,
sub-contractors and personnel) who have nationality of an eligible country, as defined in
Section 5, Eligible Countries. A Bidder shall be deemed to have the nationality of a
country if the Bidder is a citizen or is constituted, incorporated, or registered and operates
in conformity with the provisions of the laws of that country. This criterion shall also
apply to the determination of the nationality of proposed subcontractors or Contractors
for any part of the Contract including related services.
4.3 A Bidder that has been debarred from participating in public procurement in accordance
with ITB Clause 3.1 (c), at the date of the deadline for Bid submission or thereafter, shall
be disqualified.
4.4 Government-owned enterprises shall be eligible if they can establish that they are legally
and financially autonomous and operate under commercial law and that they are not a
dependent agency of the Public Body.
4.5 Unless otherwise specified in the BDS, Bidders shall provide such evidence of their
eligibility satisfactory to the Public Body, to verify that the Bidder:
(c) Is not insolvent, in receivership, bankrupt or being wound up, not have had
their business activities suspended and not be the subject of legal proceedings
for any of the foregoing
(d) Appropriate documentary evidence demonstrating its compliance, which shall
include:

(i) Valid business license indicating the stream of business in which the Bidder
is engaged,
(ii) VAT registration certificate issued by the tax authority (only domestic
Bidders in case of contract value as specified in BDS),
(iii) Valid Tax clearance certificate issued by the tax authority (domestic Bidders
only);
(iv) Relevant professional practice certificates, if required in BDS.
(e) Foreign Bidders must as appropriate submit business organization registration
certificate or trade license issued by the country of establishment.
4.6 To participate in this public procurement process, being registered in the suppliers list is
a prerequisite (mandatory for domestic Bidders only).
(a) Candidates desiring to participate in public procurement shall have to register
themselves using the form made available for this purpose in the website of the
Public Procurement and Property Administration Agency.
4.7 Bidders shall provide such evidence of their continued eligibility satisfactory to the
Public Body, as the Public Body shall reasonably request in BDS.
5. Eligible Materials, Equipment and Services
5.1 The materials, equipment and services to be supplied under the Contract may have their
origin in any country subject to the restrictions specified in Section 5, Eligible Countries,
and all expenditures under the Contract will not contravene such restrictions. At the
Public Body’s request, Bidders may be required to provide evidence of the origin of
materials, equipment and services.
6. Conflict of Interest
6.1 A Bidder shall not have a conflict of interest. All Bidders found to have a conflict of
interest shall be disqualified. A Bidder may be considered to have a conflict of interest
with one or more parties in this bidding process, if:
(a) They have at least one controlling partner in common; or
(b) They receive or have received any direct or indirect subsidy from any of them; or
(c) They have the same legal representative for purposes of this bid; or
(d) They have a relationship with each other, directly or through common third parties,
that puts them in a position to have access to information about or influence on the
bid of another Bidder, or influence the decisions of the Public Body regarding this
bidding process; or
(e) A Bidder participates in more than one bid in this bidding process. Participation by a
Bidder in more than one Bid will result in the disqualification of all Bids in which
such Bidder is involved. However, this does not limit the inclusion of the same

subcontractor in more than one bid; or

(f) A Bidder participated as a consultant in the preparation of the design or Schedule of
Requirements of the works that are the subject of the bid;
(g) A Bidder that has a business or family relationship with a member of the Public
Body’s staff who is directly or indirectly involved in any part of (i) the preparation
of the Schedule of Requirements of the assignment, (ii) the selection process for
such assignment, or (iii) supervision of the Contract, may not be awarded a
Contract, unless the conflict stemming from this relationship has been resolved in a
manner acceptable to the Public Body throughout the procurement process and the
execution of the Contract.
(h) A Bidder or any of its affiliates has been hired (or is proposed to be hired) by the
Public Body as Engineer for the Contract implementation
B. Contents of Bidding Documents
1. Bidding Documents
1.1 The Bidding Documents consist of Parts 1, 2, and 3, which include all the Sections
indicated below, and should be read in conjunction with any Addenda issued in
accordance with ITB Clause 9.
Part 1 Bidding Procedures
 Section 1 Instructions to Bidders (ITB)
 Section 2 Bid Data Sheet (BDS)
 Section 3 Evaluation Methodology and Criteria
 Section 4 Bidding Forms
 Section 5 Eligible Countries
Part 2 Schedule of Requirements
 Section 6 Schedule of Requirements
Part 3 Contract
 Section 7 General Conditions of Contract (GCC)
 Section 8 Special Conditions of Contract (SCC)
 Section 9 Contract Forms
47.5 The Invitation to Bid is not part of the Bidding Document. In case of discrepancies
between the Invitation to Bid and the Bidding Documents listed in ITB Clause 6.1 above,

said Bidding Documents will take precedence.

47.6 The Public Body is not responsible for the incompleteness of the Bidding Documents and
their addenda, if they were not obtained directly from the Public Body. Bidders who did
not obtain the Bidding Documents directly from the Public Body will be rejected during
evaluation.
1.2 The Bidder is expected to examine all instructions, forms, terms, and specifications in the
Bidding Documents. Failure to furnish all information or documentation required by the
Bidding Documents may result in the rejection of the Bid.
2. Written Questions / Clarification of Bidding Documents
2.1 The Bidder requiring any clarification of the Bidding Documents shall contact the Public
Body in writing at the Public Body’s address indicated in the BDS. The Public Body will
respond in writing to any request for clarification, provided that such request is received
no later than twenty one (21) days prior to the deadline for submission of Bids. The
Public Body shall forward copies of its response to all Bidders who have received the
Bidding Documents directly from it, including a description of the inquiry but without
reference to the identity of the prospective Bidder initiating the request. Should the
Public Body deem it necessary to amend the Bidding Documents because of a
clarification, it shall do so following the procedure under ITB Clause 9 and Sub-Clause
25.2.
2.2 Only the written responses will be considered official and carry weight in this
procurement process and subsequent evaluation. Any answers received outside the
official channels, whether received verbally or in writing, from employees or
representatives of the Public Body, or any other party, shall not be considered official
responses to questions regarding this Bidding Documents.
3. Modification to Bidding Documents
3.1 Where Public Body finds it necessary to introduce modification to the Bidding
Documents on its initiative or based on request for clarification by Bidder, the Public
Body may modify the Bidding Documents at any time prior to the deadline for
submission of Bids.
3.2 Any alteration to the content of the Bidding Documents shall at the same time be
communicated in the form of an amendment to all Bidders who received the Bidding
Documents and will be binding on them. Bidders are required to immediately acknowledge
receipt of any such amendment, and it will be assumed that the information contained in the
amendment will have been taken into account by the Bidder in its Bid.
3.3 The Public Body may, at its discretion, extend the closing date for submission of Bids
where it modifies a Bidding Documents as per Clause 9.1 above, if it is assumed that the
time remaining before the closing date is not sufficient for Bidders to prepare adjusted

Bid Documents based on such modification.

4. Pre-Bid Conference and Site Visit
4.1 If the Public Body deems it appropriate, it may hold a Pre-Bid Conference for
prospective Bidders who received a Bidding Documents for clarification and discussion
on the Bidding Documents or modification thereto. The Public Body may also organize a
site visit or visits concurrently with the Pre-Bid Conference to allow Bidders to visit and
examine the site or sites and obtain for itself, at its own responsibility and risk, all
information that may be necessary for preparing the bid and entering into the Contract.
The costs of visiting the site or sites shall be at the Bidder’s own expense
4.2 The Public Body shall give written notice to all Bidders who received a Bidding
Documents to attend the Pre-Bid Conference and to gain access to the relevant site or
sites. Notice will include time, date, and address where Pre-Bid Conference and site
visits will be organized.
4.3 The Public Body shall welcome all prospective Bidders to attend this Pre-Bid Conference
and site visits. To give all prospective Bidders the opportunity to participate in the pre-
bid conference, prospective Bidders are limited to sending two representatives to Pre-Bid
Conference and site visits. All the costs of attending this conference will be borne by the
prospective Bidders.
4.4 The Public Body invites all prospective Bidders to submit their questions / request for
clarification by time and date and to the address indicated in the BDS Clauses 8.1 and
8.2.
4.5 The Pre-Bid Conference shall be minute. Copies of the minute shall be delivered to all
prospective Bidders who purchased the Bidding Documents to enable them prepare their
Bid documents by incorporating the content of clarification or modification.
C. Preparation of Bids
1. Cost of Bidding
1.1 The Bidder shall bear all costs associated with the preparation and submission of its Bid
and contract negotiation, and the Public Body shall not be responsible or liable for those
costs, regardless of the conduct or outcome of the bidding process.
2. Language of Bid
2.1 The Bid, as well as all correspondence and documents relating to the Bid exchanged by
the Bidder and the Public Body, shall be written in English.
2.2 Bids and supporting documents of Bidders prepared in a language other than language of
Bid shall have to be translated by a legally competent interpreter into language of Bid
and a copy of the translation has to be submitted together with the original documents,
especially where such documents pertain to the fundamental elements of the Bid.

2.3 If the Public Body detects discrepancy between language of the original document and
the translated version, it shall reject the documents unless such discrepancy constitutes
minor deviation from the requirement stated in the Bidding Documents.
3. Bid Prices and Discounts
3.1 The Contract will be Unit Price (Admeasurement) contract or Lump Sum Contract, as
indicated in the BDS.
3.2 The prices and discounts quoted by the Bidder in the Bid Submission Sheet and in the
Schedules shall conform to the requirements specified below.
3.3 The Bidder shall submit a Bid for the whole of the works described in BDS Clause 1.2,
by filling in prices for all items of the Works, as identified in Section 4, Bidding Forms.
3.4 In case of Unit Price contracts, the Bidder shall fill in rates and prices for all items of the
Works described in the Bill of Quantities. Items against which no rate or price is entered
by the Bidder will not be paid for by the Public Body when executed and shall be
deemed covered by the rates for other items and prices in the Bill of Quantities.
3.5 The price to be quoted in the Bid Submission Sheet shall be the total price of the Bid,
excluding any conditional discounts offered.
3.6 The Bidder offering conditional discounts shall indicate the methodology for their
application in the Bid Submission Sheet.
3.7 If so indicated in ITB Clause 1, Bids are invited for individual contracts or for any
combination of contracts (packages). Bidders wishing to offer any price reduction for the
award of more than one Contract shall specify in their bid the price reductions applicable
to each package, or alternatively, to individual Contracts within the package. Price
reductions or discounts shall be submitted in accordance with ITB Clause 13.5, provided
the Bids for all contracts are submitted and opened at the same time.
3.8 Public Body shall allow adjustment of prices quoted by the Bidder in case current price
information is available from the Public Procurement and Property Administration
Agency or the Central Statistical Agency.
3.9 Request for price adjustment may be filed after expiration of period specified in the BDS
in accordance with the GCC.
3.10 All duties, taxes, and other levies payable by the Contractor under the Contract, or for
any other cause, as of the date 28 days prior to the deadline for submission of bids, shall
be included in the rates and prices and the total Bid price submitted by the Bidder.
3.11 Where a foreign Bidder plans to use local inputs to satisfy the required object of
procurement under the Contract the portion of the total Contract price representing such
local cost shall be expressed in ETB.

3.12 If so indicated in BDS Sub-Clause 1.4, bids are being invited for individual contracts
(lots) or for any combination of contracts (packages). Unless otherwise indicated in the
BDS, prices quoted shall correspond to 100 % of the items specified for each lot and to
100% of the quantities specified for each item of a lot. Bidders wishing to offer any price
reduction for the award of more than one Contract shall specify in their bid the price
reductions applicable to each package or, alternatively, to individual Contracts within the
package. Price reductions shall be submitted in accordance with ITB Sub-Clause 12.4
and clearly indicated for each lot in such a way that it can be announced during the
public Bid opening session.
4. Currencies of Bid and Payment
4.1 For those inputs to the Works which the Bidder expects to provide from within Ethiopia,
the prices shall be quoted in the Ethiopian Birr, unless otherwise specified in the BDS.
4.2 For those inputs to the Works, which the Bidder expects to provide from outside
Ethiopia, the prices shall be quoted in the freely convertible currency. If the Bidder
wishes to be paid in a combination of amounts in different currencies, it may quote its
price accordingly but use no more than three currencies different from Ethiopian Birr.
4.3 Bidders may be required by the Public Body to justify, to the Public Body’s satisfaction,
their local and foreign currency requirements, and to substantiate that the amounts
included in the prices shown in the appropriate form(s) of Section 4, Bidding Forms in
which case Bidders shall provide a detailed breakdown of the foreign currency
requirements.
5. Professional Qualifications and Capability of the Bidder
5.1 If required, in order to proof their professional qualifications and capability Bidders must
provide their team skills matrix and personnel statistics for the period specified in the
BDS by completing relevant tables in the form entitled Bidders Certification of
Compliance furnished in Section 4, Bidding Forms.
5.2 For key individuals who actually will be performing the activities described in the
Bidding Document, Bidder must provide resumes that identify years of experience,
relevant project implementation experience, and relevant education and training.
5.3 Alternative professional staff shall not be proposed, and only one resume may be
submitted for each position.
5.4 Bidders must provide references for the proposed personnel, ensuring that references
provided will be available to be contacted during the evaluation timeframe for this
Bidding Document.
5.5 It is desirable that the majority of the proposed professional staff is permanent employees
of the Bidder or has an extended and stable working relationship with the Bidder.

6. Technical Qualifications, Competence, and Experience of the Bidder

6.1 The Bidder must present a description of its company and organization, with appropriate
reference to any parent company and subsidiaries. The Bidder shall also include details
demonstrating the Bidder’s experience and ability in providing the Works listed in
Section 6, Schedule of Requirements. Also, Bidder shall include a description of how it
plans to manage the Works included in this Bidding Documents in addition to its other
ongoing projects.
6.2 This information shall be included in a separate form entitled Bidders Certification of
Compliance that is furnished in Section 4, Bidding Forms.
6.3 As a proof of satisfactory execution of contracts the Bidder must provide Certificates of
satisfactory execution of previous contracts and/or experience provided by the other
contracting party to the contracts concerned in number and within the period specified in
the BDS for similar sized/type contracts with a budget of at least that of this contract,
unless otherwise specified in the BDS, including contact information for verification and
inspection so as to provide due diligence. Contact information should include, at a
minimum: name, function, address, e-mail, and phone number. Each reference provided
should be the client’s responsible project administrator or a senior official of the client
who is familiar with the Bidder’s performance and with the Bidder’s system capabilities,
and who may be contacted by the Public Body during the evaluation process.
6.4 The Certificate of satisfactory execution of contracts shall include the following data:
(a) The name and place of establishment of the contracting parties,
(b) The subject-matter of the contract,
(c) The value of the contract
(d) The time and place of performance of the contract,
(e) A statement concerning the satisfactory execution of contracts.
6.5 If, for objective reasons, such a certificate cannot be obtained from a contracting party, a
statement issued by the Bidder concerning satisfactory execution of contracts may also
be valid, on presentation of proof that the certificate was requested.
6.6 If the Bidder proposes, a consortium all of the information listed above must be provided
for all of the consortium members. This information shall be in separate sections, one
section per consortium member. In addition, the Bid shall provide the agreements that
support the relationships between consortium members.
6.7 Unless otherwise specified in the BDS, the Public Body reserves the right to undertake
physical checking of current Bidder's technical qualifications and competence in order to
make sure that the Bidder has adequate qualifications to manage this Contract.

7. Financial Standing of the Bidder

7.1 If required in BDS, in order to proof that it has adequate financial resources to manage
this Contract the bidder must present its financial data by completing relevant table in the
form entitled Bidders Certification of Compliance that is furnished in Section 4, Bidding
Forms.
7.2 Along with the proof referred to in Clause 17.1 the documents that are required as proof
of the bidder's financial standing are the following:
(a) Financial statements certified by an independent auditor;
(b) Other documents as stated in the BDS.
8. Joint Venture or Consortium
8.1 If Bidder is a joint venture or consortium of two or more entities, the Bid must be single
to securing a single contract; authorized person must sign the Bid and will be jointly and
severally liable for the Bid and any contract. Those entities must designate one of their
members to act as the leader with authority to bind the joint venture or consortium. The
composition of the joint venture or consortium must not be altered without the prior
consent in writing of the Public Body.
8.2 The representative of the joint venture or consortium may sign the Bid only if he has
been expressly so authorized in writing by the members of the joint venture or
consortium, and the authorizing contract, notarial act or deed must be submitted to the
Public Body. All signatures to the authorizing instrument must be certified in accordance
with the national laws and regulations of each party comprising the joint venture or
consortium together with the powers of attorney establishing, in writing, that the
signatories to the Bid are empowered to enter into commitments on behalf of the
members of the joint venture or consortium. Each member of such joint venture or
consortium must prove to the satisfaction of the Public Body that they comply with the
necessary legal, professional, technical and financial requirements and have the
wherewithal to carry out the contract effectively
9. Alternative Bids
9.1 Unless otherwise indicated in the BDS, alternative Bids shall not be considered.
9.2 If permitted in BDS, the Public Body may consider alternative technical solutions prior
to the notification of the successful Bidder provided that the Bidder:
(a) Has submitted Bid in accordance with the Bidding Document as issued; and
(b) Has submitted Bid based on alternative(s) to the Bidding Document as issued;
(c) Has included with the Bid a demonstration of the advantages of the alternative
technical solution over the initial solution, including a quantifiable justification
of any economic and/or technical advantages; and
(d) Has included with the Bid sufficient descriptive information for a complete

evaluation of the proposed alternative technical solution by the Public Body,

including calculations, technical specifications, breakdown of prices, proposed
work methods and other relevant details.
9.3 Only the technical alternative(s), if any, of the lowest evaluated Bidder conforming to the
basic technical requirements shall be considered by the Public Body.
9.4 In evaluating a Bid, containing an alternative technical solution the Public Body may use
any evaluation/award criteria as indicated in the BDS and Section 3, Evaluation
Methodology and Criteria.
9.5 Alternative Bids not requested by the Public Body shall be rejected.
10. Period of Validity of Bids
10.1 Bids shall remain valid for the period specified in the BDS after the Bid submission
deadline prescribed by the Public Body. The Public Body as non-responsive may reject a
Bid valid for a shorter period.
10.2 In exceptional circumstances, prior to expiry of the Bid validity period, the Public Body
may request Bidders to extend the period of validity of their Bids. The request and the
responses shall be made in writing.
10.3 Bidders who are not willing to extend their Bid validity period for whatever reason shall
be disqualified from the bid without having forfeited their bid security.
10.4 Bidders agreeing to the Public Body’s request for extension of their Bid validity period
have to express in writing their agreement to such request. Bidders who agree to such
extension shall confirm that they maintain the availability of the Professional staff
nominated in the Bid, or in their confirmation of extension of validity of the Bid, Bidders
could submit new staff in replacement, which would be considered in the final evaluation
for contract award. Similarly, they have to amend the validity period of their bid security
based on the extension of the Bid validity period they have agreed to, or alternatively,
furnish new bid security to cover the extended period.
10.5 A Bidder not agreeing to extend the validity period of his/its bid security shall be treated
as a Bidder refusing the Public Body’s request for extension of Bid validity period, and
as such, shall be disqualified from further bid proceeding.
11. Bid Security
11.1 Unless otherwise specified in the BDS, the Bidder shall furnish as part of its Bid, a bid
security in original form and in the amount and currency specified in the BDS. A copy of
bid security, if submitted without original form, shall not be accepted.
11.2 The bid security shall be, at the Bidder’s option, in any of the following forms:
(a) An unconditional Bank Guarantee;

(b) An irrevocable Letter of Credit;

(c) Cash, check certified by a reputable bank or financial institution, or payable order;
all from a reputable source from any eligible country. Securities issued by foreign
banks or financial institutions shall be counter-guaranteed by an Ethiopian bank.
The bid security shall be submitted either using the Bid Security Form included in
Section 4, Bidding Forms, or in another substantially similar format approved by
the Public Body. In either case, the form must include the complete name of the
Bidder. The bid security shall be valid for twenty-eight days (28) beyond the end of
the validity period of the Bid. This shall also apply if the period for Bid validity is
extended.
11.3 The Bid Security of a Joint Venture shall be issued in the name of the Joint Venture
submitting the bid provided the Joint Venture has legally been constituted, or else it shall
be issued in the name of all partners proposed for the Joint Venture in the bid. Sanctions
due to a breach of the terms of a Bid Security pursuant to ITB Clause 21.7 will apply to
all partners to the Joint Venture.
11.4 Any Bid not accompanied by a substantially responsive bid security, if one is required in
accordance with ITB Sub-Clause 21.1, shall be rejected by the Public Body as non-
responsive.
11.5 The bid security of unsuccessful Bidders shall be returned as promptly as possible upon
the successful Bidder’s furnishing of the performance security pursuant to ITB Clause
47.
11.6 The bid security of the successful Bidder shall be returned as promptly as possible once
the successful Bidder has signed the Contract and furnished the required performance
security.
11.7 The bid security may be forfeited:

(a) If a Bidder withdraws its Bid during the period of bid validity specified by the
Bidder on the Bid Submission Sheet, except as provided in ITB Sub-Clause
20.2; or
(b) If the successful Bidder fails to:
(i) Sign the Contract in accordance with ITB 46;
(ii) Furnish a performance security in accordance with ITB Clause 47; or
11.8 The bid security furnished by foreign Bidders from a bank outside of Ethiopia has to be
unconditional and counter guaranteed by local banks.
12. Documents Comprising the Bid
All Bids submitted must comply with the requirements in the Bidding Document and
comprise the following mandatory documentary evidence establishing the Bidder's

qualification:
(a) Bid Submission Sheet (form furnished in Section 4, Bidding Forms) including
the following mandatory attachments:
(i) VAT registration certificate issued by the tax authority (only domestic
Bidders in case of contract value as specified in BDS Clause 4.5(b)(ii));
(ii) A valid tax clearance certificate issued by the tax authority (domestic
Bidders only);
(iii) Business organization registration certificate or trade license issued by the
country of establishment;
(iv) Relevant professional practice certificates, as appropriate.
(b) Bidder Certification of Compliance (form furnished in Section 4, Bidding Forms)
including the following mandatory attachments:
(i) Written statement by a power of attorney (or notary statement, etc.) proving
that the person, who signed the bid on behalf of the company/joint
venture/consortium, is duly authorized to do so as stipulated in ITB Clause
23.2;
(ii) Documents required in the BDS Clause 17.2(b) as proof of the bidder's
financial standing;
(iii) Certificates of satisfactory execution of contracts provided by contracting
parties to the contracts successfully completed in the course of the period
specified in the BDS with a budget of at least that of this contract, unless
otherwise specified in the BDS Clause 16.3.
(c) Completed Bill of Quantities or Activity Schedules, in accordance with this Bidding
Documents;
(d) Technical Proposal including a statement of work methods, equipment, personnel,
schedule and any other information as stipulated in Section 4, Bidding Forms, in
sufficient detail to demonstrate the adequacy of the Bidders’ Technical Proposal to
meet the work requirements and the completion time including the following
mandatory attachments:
(i) CVs of the proposed personnel signed by the staff themselves or by the
authorized representative of the proposed staff;
(ii) Design Documents and Drawings (Form C of Section 6).
(e) Bid Security, in accordance with ITB Clause 21;
(f) Alternative bids, at Bidder’s option and if permissible, in accordance with ITB
Clause 19;
(g) Domestic Bidders, individually or in joint ventures, applying for eligibility for a 7½-
percent margin of domestic preference shall supply all information required to

satisfy the criteria for eligibility as described in ITB 34.

(h) In the case of a bid submitted by a joint venture (JV), the Form Data on Joint
Ventures, the Agreement governing the formation of joint venture, or letter of
intent to form JV, including a draft agreement, in accordance with ITB Clause
18.2, indicating at least the parts of the Works to be executed by the respective
partners; and
(i) Any other document or information required to be completed and submitted by
Bidders, as specified in the BDS.
13. Format and Signing of Bid
13.1 The Bidder shall prepare one original of the documents comprising the bid as described
in ITB Clause 22 and clearly mark it “ORIGINAL.” Alternative bids, if permitted in
accordance with ITB 19, shall be clearly marked ―ALTERNATIVE. In addition, the
Bidder shall submit copies of the bid, in the number specified in the BDS and clearly
mark each of them “COPY.” In the event of any discrepancy between the original and the
copies, the original shall prevail. If required in BDS, Bidders shall be required to submit
bid documents in two envelopes containing the technical and financial proposals
separately.
13.2 The original and all copies of the bid shall be typed or written in indelible ink and shall
be signed by a person duly authorized to sign on behalf of the Bidder. This authorization
shall consist of a written statement by a power of attorney (or notary statement, etc.)
proving that the person, who signed the bid on behalf of the company/joint
venture/consortium is duly authorized to do so and it shall be attached to the bid. The
name and position held by each person signing the authorization must be typed or printed
below the signature. All pages of the bid, except for non-amended printed literature, shall
be signed or initialed by the person signing the bid
13.3 Any interlineations, erasures, or overwriting shall be valid only if they are signed or
initiated by the person signing the bid.
D. Submission and Opening of Bids

1. Sealing and Marking of Bids
1.1 The Bidder shall enclose the original and each copy of the bid, including alternative bids,
if permitted in accordance with ITB Clause 19, in separate sealed envelopes, duly
marking the envelopes as “ORIGINAL” and “COPY.” These envelopes containing the
original and the copies shall then be enclosed in one single envelope.

1.2 The inner and outer envelopes shall:

(a) Be addressed to the Public Body in accordance with ITB Sub-Clause 25.1;
(b) Bear the subject of the procurement or the Project name, and procurement reference
number indicated in the BDS;
(c) Bear the words “Not to be opened before the time and date for bid opening”.
1.3 The outer envelopes shall also indicate the name and address of the Bidder to enable the
bid to be returned unopened in case it is declared “late” pursuant to ITB Clause 26.1.
1.4 If all envelopes are not sealed and marked as required, the Public Body shall assume no
responsibility for the misplacement or premature opening of the bid
2. Deadline for Submission of Bids
2.1 Bidders may always submit their bids by registered post or by hand. The Public Body at
the address and no must receive bids later than the date and time indicated in the BDS.
2.2 The Public Body may, at its discretion, extend the deadline for the submission of Bids by
amending the Bidding Documents in accordance with ITB Clause 9, in which case all
rights and obligations of the Public Body and Bidders previously subject to the deadline
shall thereafter be subject to the deadline as extended.
3. Late Bids
3.1 The Public Body shall not consider any Bid that arrives after the deadline for submission
of Bids, in accordance with ITB Clause 25. Any Bid received by the Public Body after
the deadline for submission of Bids shall be declared late, rejected, and returned
unopened to the Bidder.
4. Withdrawal, Substitution, and Modification of Bids
4.1 A Bidder may withdraw, substitute, or modify its Bid after it has been submitted by
sending a written notice, duly signed by an authorized representative, and shall include a
copy of the authorization in accordance with ITB Sub-Clause 23.2, (except that
withdrawal notices do not require copies).
The corresponding substitution or modification of the Bid must accompany the respective
written notice. All notices must be:
(a) Submitted in accordance with ITB Clauses 23 and 24 (except that withdrawals
notices do not require copies), and in addition, the respective envelopes shall be
clearly marked “Withdrawal,” “Substitution,” “Modification;” and
(b) Received by the Public Body prior to the deadline prescribed for submission of Bids,
in accordance with ITB Clause 25.
4.2 Bids requested to be withdrawn in accordance with ITB Sub-Clause 27.1 shall be

returned unopened to the Bidders. Bid withdrawal notices received after the bid
submission deadline will be ignored, and the submitted bid will be deemed to be a validly
submitted bid.
4.3 No Bid may be withdrawn, substituted, or modified in the interval between the deadline
for submission of Bids and expiry of the period of Bid validity specified by the Bidder on
the Bid Submission Sheet or any extension thereof.
5. Bid Opening
5.1 The Public Body shall conduct the Bid opening in the presence of Bidders` designated
representatives who choose to attend, and at the address, date and time specified in the
BDS. The opening of the Bid shall not be affected by the absence of the Bidders on their
own will.
5.2 First, outer envelopes marked “WITHDRAWAL” shall be opened and read out and the
envelope with the corresponding Bid shall not be opened, but returned to the Bidder. No
Bid withdrawal shall be permitted unless the corresponding withdrawal notice contains a
valid authorization to request the withdrawal and is read out at Bid opening. Next, outer
envelopes marked “SUBSTITUTION” shall be opened and read out and exchanged with
the corresponding Bid being substituted, and the substituted Bid shall not be opened, but
returned to the Bidder. No Bid substitution shall be permitted unless the corresponding
substitution notice contains a valid authorization to request the substitution and is read
out at Bid opening. Outer envelopes marked “MODIFICATION” shall be opened and
read out with the corresponding Bid. No Bid modification shall be permitted unless the
corresponding modification notice contains a valid authorization to request the
modification and is read out at Bid opening. Only envelopes that are opened and read out
at Bid opening shall be considered further.
5.3 All outer envelopes shall be opened one at a time, reading out: the name of the Bidder,
the presence of a bid security, if required; and any other salient points of the Bid as the
Public Body may consider appropriate. Only discounts and alternative offers read out at
bid opening shall be considered for evaluation. No Bid shall be rejected a Bid opening
except for late Bids, in accordance with ITB Sub-Clause 26.1.
5.4 The Public Body shall record the minutes of the Bid opening that shall include, as a
minimum: the name of the Bidder and whether there is a withdrawal, substitution, or
modification, the presence or absence of a bid security, if one was required, and any
other salient points raised in the Bid opening proceeding. The Bidders’ representatives
who are present shall be requested to sign the attendance sheet. The omission of a
Bidder’s signature on the attendance sheet shall not invalidate the contents and effect of
the minutes. A copy of the minutes shall be distributed to all Bidders.

5.5 Any bid document not opened and read out during the bid opening proceeding shall not
be considered for further evaluation.
E. Evaluation and Comparison of Bids

1. Confidentiality
1.1 Information relating to the examination, evaluation, clarification, and comparison of
Bids, and recommendation of contract award, shall not be disclosed to Bidders or any
other persons not officially concerned with such process until information on Contract
award is communicated to all Bidders.
1.2 Any effort by a Bidder to influence the Public Body in the examination, evaluation, and
comparison of the Bids or Contract award decisions may result in the rejection of its Bid.
1.3 Notwithstanding ITB Sub-Clause 29.2, from the time of Bid opening to the time of
Contract award, if any Bidder wishes to contact the Public Body on any matter related to
the bidding process, it should do so in writing.
2. Clarification of Bids
2.1 To assist in the examination, evaluation, and comparison of the Bids, the Public Body
may, at its sole discretion, ask any Bidder for a clarification of its Bid. Any clarification
submitted by a Bidder that is not in response to a request by the Public Body shall not be
considered. The Public Body’s request for clarification and the response shall be in
writing. No change in the prices or substance of the Bid shall be sought, offered, or
permitted, except to confirm the correction of arithmetic errors discovered by the Public
Body in the evaluation of the Bids, in accordance with ITB Clause 33.
2.2 If a Bidder does not provide clarifications of its bid by the date and time set in the Public
Body’s request for clarification, its bid may be rejected.
3. Responsiveness of Bids
3.1 The Public Body’s determination of a Bid’s responsiveness is to be based on the contents
of the Bid itself.
3.2 A substantially responsive Bid is one that conforms to all the terms, conditions, and
specifications of the Bidding Documents without material deviation, reservation, or
omission. A material deviation, reservation, or omission is one that:
(a) If accepted, would,
(i) Affects in any substantial way the scope, quality, or performance of the
Works specified in the Contract; or
(ii) Limits in any substantial way, inconsistent with the Bidding Documents, the
Public Body’s rights or the Bidder’s obligations under the Contract; or
(b) If rectified would unfairly affect the competitive position of other Bidders

presenting substantially responsive Bid.

3.3 If a Bid is not substantially responsive to the Bidder, make the salient requirements of the
Bidding Documents it shall be rejected by the Public Body and may not subsequently
responsive by correction of the material deviation, reservation, or omission.
3.4 Decisions to the effect that a bid is not substantially responsive t must be duly justified in
the evaluation minutes.
3.5 If only one Bid meets all salient requirements of the Bidding Documents and is not
otherwise disqualified, the Public Body may still complete the full evaluation of that Bid
and sign contract with that Bidder if the Bid submitted by such Bidder is satisfactory to
the Public Body and the price offered by the Bidder is comparable to or less than the
market price of the required object of procurement.
4. Non conformities and Omissions
4.1 Provided that a Bid is substantially responsive, the Public Body may waive any non-
conformity or omissions in the Bid that does not constitute a material deviation.
4.2 Provided that a Bid is substantially responsive, the Public Body may request that the
Bidder submit the necessary information or documentation, within a reasonable period of
time, to rectify nonmaterial nonconformities or omissions in the Bid related to
documentation requirements. Requesting information or documentation on such
nonconformities shall not be related to any aspect of the price of the Bid. Failure of the
Bidder to comply with the request may result in the rejection of its Bid.
4.3 Provided that a Bid is substantially responsive, the Public Body shall rectify nonmaterial
nonconformities or omissions. To this effect, the Bid Price shall be adjusted, for
comparison purposes only, by the highest price quoted in this bidding process to reflect
the price of the missing or non-conforming item or component.
5. Dubious price quotations and errors in calculation
5.1 Provided that the Bid is substantially responsive, the Public Body shall correct
arithmetical errors on the following basis:
(a) If there is a discrepancy between the unit price and the total price that is
obtained by multiplying the unit price and quantity, the unit price shall prevail
and the total price shall be corrected, unless in the opinion of the Public Body
there is an obvious misplacement of the decimal point in the unit price, in
which case the total price as quoted shall govern and the unit price shall be
corrected;
(b) If there is an error in a total corresponding to the addition or subtraction of
subtotals, the subtotals shall prevail and the total shall be corrected; and
(c) If there is a discrepancy between words and figures, the amount in words shall

prevail, unless the amount expressed in words is related to an arithmetic error,

in which case the amount in figures shall prevail subject to (a) and (b) above.
5.2 The Public Body shall correct the detected errors in calculation and notify the Bidder in
writing of the corrections made without any delay, requesting the Bidder to confirm that
he accepts the correction of the calculation error within the period specified in BDS from
the date on which the notice was received. The corrections shall be clearly indicated in
the Bid.
5.3 If the Bidder that submitted the lowest evaluated Bid does not accept the correction of
errors, its Bid shall be disqualified.
6. Margin of Preference
6.1 Preference shall be granted to local construction companies.
6.2 The margin of preference to be so granted to local construction companies and applied
when comparing prices during evaluation of Bids shall be 7.5 %.
6.3 Local companies engaged in construction shall provide all evidence necessary to prove
that they meet the following conditions to qualify for the preference:
(a) The company has to be incorporated in Ethiopia;
(b) More than fifty per cent of the company’s capital stock has to be held by Ethiopian
natural or juridical persons;
(c) More than fifty per cent of members of the board of the company have to be
Ethiopian nationals;
(d) At least fifty per cent of the key staff of the company has to be Ethiopian Nationals.
6.4 Preference shall be given to small and micro enterprises established under the relevant
law by a margin of 3% when such enterprises compete with local Bidders in national
competitive bidding.
6.5 When small and micro enterprises participate in international competitive bidding, only
the preference granted to local companies as per Sub-Clause 34.2 shall apply.
7. Conversion to Single Currency
7.1 For evaluation and comparison purposes, the Public Body shall convert all bid prices
expressed in the amounts in various currencies into a single currency indicated in BDS,
using the selling exchange rate established by the National Bank of Ethiopia and on the
date of the Bid opening.
8. Preliminary Examination of Bids
8.1 The Public Body shall examine the Bids to confirm that all documentary evidence
establishing the Bidder's qualification requested in ITB Clause 22 have been provided,
and to determine whether Bid comply with administrative requirements of the Bidding

Documents.
8.2 From the time the Bids are opened to the time the Contract is awarded, the Bidders
should not contact the Public Body on any matter related to its Bid. Any effort by
Bidders to influence the Public Body in the examination, evaluation, ranking of Bids, and
recommendation for award of Contract may result in the rejection of the Bidders’ Bid.
8.3 The Public Body may determine Bid as not responsive when:
(a) Bidder has failed to submit Written statement by a power of attorney (or notary
statement, etc.) proving that the person, who signed the Bid on behalf of the
company/joint venture/consortium, is duly authorized to do so (ITB Sub-clause
23.2);
(b) Original and all copies of the Bid are not typed or written in indelible ink and signed
by a person duly authorized to sign on behalf of the Bidder (ITB Sub-clause 23.2);
(c) All pages of the Bid, except for non-amended printed descriptive literature, are not
signed or initiated by the person signing the Bid (ITB Sub-clause 23.3);
(d) Bid is not written in language specified in the BDS Clause 12.1.
(e) Bidder has failed to submit signed and dated Bid Submission Sheet Form;
(f) Bidder has failed to submit signed and dated Bidder Certification of Compliance
Form;
(g) Bidder has failed to submit signed and dated Bill of Quantities or Activity Schedules
(h) Bidder has failed to submit signed and dated Technical Proposal;
(i) Bidder has failed to submit signed and dated Bid Security;
(j) The Bid Security is not in accordance with ITB Clause 21.
9. Legal, Professional, Technical, and Financial Admissibility of Bids
9.1 After confirming the Bids comprise all mandatory documentary evidence establishing the
Bidder's qualification, the Public Body will rule on the legal, technical, professional, and
financial admissibility of each Bid, classifying it as compliant or non-compliant with
qualification requirements set forth in the Bidding Documents.
9.2 Legal admissibility
The Public Body may determine Bid as not responsive when:
(a) Bidder does not have nationality in accordance with ITB Clause 4.2;
(b) Bidder is found to have a conflict of interest as described in ITB Clause 6;
(c) Bidder has failed to submit valid business license indicating the stream of business
in which the Bidder is engaged, in accordance with ITB Clause 4.5(b)(i);
(d) Bidder has failed to register itself in the Public Procurement and Property
Administration Agency's suppliers list (mandatory for domestic Bidders only), in

accordance with ITB Clause 4.6;

(e) Bidder has been debarred by a decision of the Public Procurement and Property
Administration Agency from participating in public procurements for breach of its
obligation under previous contracts, in accordance with ITB Clause 4.3;
(f) Foreign Bidder has failed to submit business organization registration certificate or
valid trade license issued by the country of establishment in accordance with ITB
Clause 4.5(c);
(g) Domestic Bidder has failed to submit VAT registration certificate issued by the tax
authority (in case of contract value specified in BDS Clause 4.5(b)(ii)), in
accordance with ITB Clause 4. 5(b)(ii).;
(h) Domestic Bidder has failed to submit a valid tax clearance certificate issued by the
tax authority in accordance with ITB Clause 4.5(b)(iii).
(i) In the case of a bid submitted by a joint venture (JV), the Bidder has failed to submit
the Form Data on Joint Ventures, the Agreement governing the formation of joint
venture, or letter of intent to form JV, including a draft agreement, in accordance
with ITB Clause 4.1.
9.3 Professional admissibility

(a) Bidder has failed to submit relevant professional practice certificates, if
required in BDS Clause 4.5(b)(iv);
(b) Bidder has failed to provide in the Bidder Certification of Compliance Form
information related to its professional qualification and capability for the period
specified in the BDS Clause 15.1;
(c) Bidder has failed to demonstrate in its Technical Proposal that it will have the
personnel for the key positions that meet requirements stipulated in Section 3,
Evaluation Methodology and Criteria.
(d) Bidder has failed to provide CVs of the Professional staff signed by the staff
themselves or by the authorized representative of the Professional Staff.
9.4 Technical admissibility
(a) Bidder has failed to provide in the Bidder Certification of Compliance Form
information about major relevant contracts successfully completed in the
number and period specified in Section 3, Evaluation Methodology and
Criteria;
(b) Bidder has failed to submit Certificates of satisfactory execution of contracts
provided by contracting parties to the contracts successfully completed in the

period and budget as specified in the BDS Clause 16.3 with a budget of at least that
of this contract;
(c) Bidder has failed to provide in the Bidder Certification of Compliance Form
information about contracts similar to the proposed Works in the number, value,
and period specified in Section 3, Evaluation Methodology and Criteria;
(d) Bidder has failed to provide in the Bidder Certification of Compliance Form
information about non-performing contracts for the period specified in Section 3,
Evaluation Methodology and Criteria;
(e) Bidder has failed to provide in the Bidder Certification of Compliance Form
information about pending litigations as required in Section 3, Evaluation
Methodology and Criteria;
(f) Bidder has failed to demonstrate in its Technical Proposal that it will have available
for the implementation of the Contract equipment listed in Section 3, Evaluation
(g) Bidder has failed to provide in its Technical Proposal Design Documents and
Drawings (Form C of Section 6)
9.5 Financial admissibility

The Public Body may reject any Bid when:
(a) Bidder has failed to proof that it has adequate financial resources to manage
this Contract by completing relevant table in the Bidders Certification of
Compliance form that is furnished in Section 4, Bidding Forms.
(b) Bidder has failed to submit financial statements certified by an independent auditor
as required in ITB Clause 17.2(a) for the period specified in Section 3, Evaluation
(c) Bidder has failed to submit other documents proofing its financial standing, as
required in the BDS Clause 17.2(b);
(d) The average annual turnover of the Bidder for the period specified in Section 3,
Evaluation Methodology and Criteria does not exceed the amount of the financial
proposal of the Bid in value specified in Section 3, Evaluation Methodology and
Criteria;
(e) The Bidder has failed to demonstrate access to, or availability of, financial resources
as required in Section 3, Evaluation Methodology and Criteria.
10. Evaluation of Bids
10.1 The Public Body shall evaluate each Bid that has been determined, up to this stage of the
evaluation, to be substantially responsive
10.2 The Public Body shall evaluate the Bids on the basis of their responsiveness to the

Schedule of Requirements, applying the evaluation criteria, sub-criteria, and point system
specified in the Section 3. No other criteria or methodology shall be permitted. Each
responsive Bid will be given a technical score. A Bid shall be rejected at this stage if it
does not respond to important aspects of the Bidding Documents and particularly the
Schedule of Requirements or if it fails to achieve the minimum technical score indicated
in the Section 3.
10.3 To evaluate a bid, the Public Body shall consider the following:
(a) The Bid price, excluding Provisional Sums and the provision, if any, for
contingencies in the Summary Bill of Quantities for Unit Price contracts or
Schedule of Prices for lump sum contracts, but including day work items,
where priced competitively;
(b) Price adjustment for correction of arithmetic errors in accordance with ITB Clause
33.1;
(c) Price adjustment due to discounts offered in accordance with ITB Clause 13.5;
(d) Converting the amount resulting from applying (a) to (c) above, if relevant, to a
single currency in accordance with ITB Clause 35;
(e) Adjustment for nonconformities in accordance with ITB 32;
(f) Application of all the evaluation factors indicated in Section 3, Evaluation
(g) Adjustments due to the application of a margin of preference, in accordance with
ITB Clause 34.
10.4 The Public Body’s evaluation of a bid may require the consideration of other factors, in
addition to the Bid Price quoted in accordance with ITB Clause 13. The factors to be
used, if any, and the methodology of application shall be indicated in Section 3,
Evaluation Methodology and Criteria.
10.5 If these Bidding Documents allow Bidders to submit a Bid for different lots, and the
award to a single Bidder of multiple lots, the methodology of evaluation to determine the
lowest evaluated lot combinations, including any discounts offered in the Bid
Submission Sheet, is specified in the BDS and detailed in Section 3 Evaluation
10.6 If the Bid for an unit price contract, which results in the lowest Evaluated Bid Price, is
seriously unbalanced, front loaded or substantially below updated estimates in the
opinion of the Public Body, the Public Body may require the Bidder to produce detailed
price analyses for any or all items of the Bill of Quantities, to demonstrate the internal
consistency of those prices with the construction methods and schedule proposed. After
evaluation of the price analyses, taking into consideration the schedule of estimated
Contract payments, the Public Body may require that the amount of the performance

security be increased at the expense of the Bidder to a level sufficient to protect the
Public Body against financial loss in the event of default of the successful Bidder under
the Contract.
11. Comparison of Bids
11.1 The Public Body shall compare all substantially responsive Bids in accordance with ITB
Clause 38.3 and methodology specified in Section 3, Evaluation Methodology and
Criteria to determine the lowest evaluated Bid.
12. Post-qualification Evaluation
12.1 After identifying the successful Bidder by evaluating the Bid documents against the
criteria set forth in this Bidding Documents the Public Body shall conduct post
qualification evaluation to establish the current qualification of the successful Bidder
where it feels that it has to be ascertained.
12.2 Such post qualification evaluation of the successful Bidder may relate to submission of
the documentary evidence specified in ITB Clause 37, unless satisfactory documents are
already included in the Bid, concerning its current legal, professional, technical, and
financial standing and conformity to the requirements stated in this Bidding Documents.
12.3 If the successful bidder fails to provide this documentary proof within 15 calendar days
following the Public Body's request or if the successful bidder is found to have provided
false information its Bid shall be disqualified, in which event the Public Body shall
proceed to the next lowest evaluated Bid to make a similar determination of that Bidder’s
capabilities to perform satisfactorily.
13. Acceptance or Rejection of Bids

13.1 The Public Body reserves the right to accept or reject any bid, and to annul the bidding
process and reject all bids at any time prior to contract award, without thereby incurring
any liability to Bidders.
14. Re-advertising Bids
14.1 The Public Body may issue Invitation for Expression of Interest for a second time under
the following circumstances:
(a) Where the Invitation for Expression of Interest has been unsuccessful, namely
where no qualitatively or financially worthwhile Bids have been received.
(b) Where the best price offered by a Bidder is significantly higher than the market price
estimate of the object of procurement made by the Public Body prior to the
issuance of the Invitation for Expression of Interest.
(c) Where it is concluded that non-compliance with the rules and procedures governing
Bids prescribed by the Proclamation and Procurement Directive led to the failure of

the Invitation for Expression of Interest to attract more than one Bidder, or where it
is believed that modifying the Bidding Documents could attract adequate number
of Bidders.
(d) Circumstances of Force Majeure render normal implementation of the Contract
impossible.
F. Award of Contract
1. Award Criteria
1.1 The Public Body shall award the Contract to the Bidder whose Bid has been determined
to be the lowest evaluated Bid and is substantially responsive to the Bidding Documents,
provided further that the Bidder is determined to be qualified to perform the Contract
satisfactorily.
1.2 If Bids are being invited for individual contracts (lots) Contracts will be awarded lot by
lot, but the Public Body may select the most favorable overall solution after taking
account of any discounts offered.
1.3 If the Bidder is awarded more than one lot, a single contract may be concluded covering
all those lots.
2. Right to Vary Quantities at Time of Award
2.1 At the time the Contract is awarded, the Public Body reserves the right to increase or
decrease the quantity of Works originally specified in Section 6, Schedule of
Requirement, provided this does not exceed the percentages indicated in the BDS, and
without any change in the unit prices or other terms and conditions of the Bid and the
Bidding Documents.
3. Announcing and Awarding of the Successful Bidder
3.1 Prior to expiry of the period of Bid validity, the Public Body shall notify in writing the
result of a Bid evaluation to all Bidders alike at the same time.
3.2 The letter of notification to be disclosed to the unsuccessful bidders on the technical
evaluation shall state the reason why they did not succeed in their Bid and the identity of
the successful Bidder
3.3 A letter of award to be sent by the Public Body to a successful Bidder shall not constitute
a contract between him and the Public Body. A contract shall be deemed to have been
concluded between the Public Body and the successful Bidder only where a contract
containing detailed provisions governing the execution of the procurement in issue is
signed.
3.4 A letter of contract award to be sent to a successful Bidder may contain the following
information:
(a) That the Public Body has accepted his Bid;

(b) The total contract price;

(c) The list of items and their respective unit price;
(d) The amount of the performance security the successful Bidder is required to furnish
and the deadline for providing such security.
4. Signing of Contract
4.1 Promptly after notification of the proposed contract award the Public Body shall send the
successful Bidder the Contract.
4.2 Within fifteen (15) days of receipt of the notification of award, the successful Bidder
shall sign, date, and return it to the Public Body the Contract
4.3 The Public Body shall not sign a contract before seven working days from the date
Bidders are notified of the result of their Bid or of any complaint against the bid
proceeding.
5. Performance Security
5.1 Within fifteen (15) days from signing the Contract the successful Bidder shall furnish the
performance security in accordance with the GCC, subject to ITB Clause 38.6, using for
that purpose the Performance Security Form included in Section 9, Contract Forms, or
another form acceptable to the Public Body.
5.2 If the performance security furnished by the successful local Bidder is in the form of a
bond, it shall be issued by a bonding or insurance company that has been determined by
the successful Bidder to be acceptable to the Public Body. A foreign institution providing
a bond shall have a correspondent financial institution located in the Federal Democratic
Republic of Ethiopia.
5.3 Failure of the successful Bidder to submit the above-mentioned Performance Security or
sign the Contract shall constitute sufficient grounds for annulment of the award and
forfeiture of the bid security.
5.4 Small and micro enterprises shall be required to submit a letter of guarantee written by a
competent body organizing and overseeing them in lieu of bid security, performance
security or advance payment guarantee.
5.5 Where the successful Bidder cannot or is unwilling to sign a contract or furnish the
above-mentioned Performance Security, the Public Body may either declare the Bidder
submitting the second lowest evaluated Bid the successful Bidder or invite such Bidder
to sign a contract or advertise the Bid afresh by assessing the benefit of the two options.

Part 1: Bidding Procedures Section 2: Bid Data Sheet
Table of Contents
A. Introduction 1
B. Bidding Documents 3
C. Preparation of Bids 3
D. Submission and Opening of Bids 5
E. Evaluation and Comparison of Bids 5
F. Award of Contract 6

Document: Bid Data Sheet Section II of IX Issued by:
Instructions
for Bidders
Data relevant to ITB
(ITB)
reference
A. Introduction
ITB 1.1 The Public Body is: Addis Ababa City Road Traffic Management
Agency (AARTMA)
Registered Address: -
Attention: General Director
Jiregna Hirpa Debelo
Floor/Room number: 12th floor Office No 1201
P.O. Box: 8639
Street Address: 22 Mazoria, Meklit Building
Town/City: Addis Ababa
Post Code:
Country: Ethiopia
Telephone: +251-116-673374 or +251-924-321640
Facsimile: -
E-mail address aatrafficmgt@gmail.com
The Bidding Documents is issued under Procurement Method: Open
ITB 1.1
International Competitive Bidding
ITB 1.2 and The Project name is: Supply, delivery, Installation, Testing,
Commissioning and Implementation of parking management systems
24.2(b)
General description of Works that are subject of the procurement is:
 Handheld parking payment management system (POS machine) and
Parking guidance system for the selected parking lots in Addis
Ababa
ITB 1.4and The Procurement Reference Number is
24.2(b) AARTMA/ICB/PD/Works/05/2012
The number and identification of Lots in this Bidding Documents is one,
ITB 1.4
parking management system.
ITB 4.1(a) The individuals or firms in a joint venture, consortium or association shall
be jointly and severally liable. The bid security for each lot as per the
amount Specified in ITB 21.1 should be submitted either in the name of the
joint venture or each partner in the JV shall submit the bid security in the
amount equal to the product of the amount specified in ITB 21.1 with the
sharing ratio of each partner mentioned in the joint venture agreement.
ITB 4.5(b) Domestic Bidders shall provide VAT registration certificate issued by the

Document: Bid Data Sheet Page 1 of 6 Issued by:
Instructions
for Bidders
Data relevant to ITB
(ITB)
reference
(ii) tax authority in case of contract value of 1,000,000 ETB (One Million Birr)
and above.
ITB 4.5(b) Relevant professional practice certificate required. A minimum of Relevant
(iv) professional certificate for Electro-Mechanical Contractor with grade 5
(Five) or equivalent shall be required.
ITB 4.7 A Bidder shall amend the evidence of its continued eligibility with the
following documents: Tax Clearance certificate, which states its eligibility
to participate in public tenders, and valid at least at the deadline for
submission of bid.

B. Bidding Documents
ITB 8.1 and For questions and/or clarification purposes only, the Public Body’s
10.4 address is:
Public Body: Addis Ababa Road Traffic Management

Agency,
Attention: Contract Administration and
Construction Supervision Directorate
Director
Solomon Alemu
Floor/Room number: 5th Floor, Office No.502
P.O. Box: 8639
Post Code: NA
Country: Ethiopia
Telephone: +251-116-672279 +251-911-617426
Facsimile: NA
E-mail address aatrafficmgt@gmail.com
ITB 8.1 and The deadline for submission of questions and/or clarifications is:
10.4 Date: January 20, 2020
Time: 2:00 pm
C. Preparation of Bids
The Contract is :
ITB 13.1 Unit Price (Admeasurement) Contract, or
Lump Sum Contract
Request for price adjustment may be filed after expiration of from the
ITB 13.9
effective date of the Contract.
Prices quoted for each lot shall correspond to at least hundred percent of
ITB 13.12
the items specified for each lot.
Prices quoted for each item of a lot shall correspond to at least hundred
percent of the quantities specified for each item of a lot.
ITB 14.1 For those inputs to the Works that the Bidder expects to provide from inside
Ethiopia or abroad, prices shall be quoted in Birr.
ITB 15.1 Bidder must provide in the Bidder Certification of Compliance Form
information related to its professional qualification and capability for the
current and the previous years in order to proof its professional capacity.

As per Section 3 (evaluation criteria).

ITB 16.3 Bidder shall provide at least three certificates of satisfactory execution of
contracts provided by contracting parties to the contracts successfully
completed in the course of the past five years.
Depending up on the number of similar projects with the requested project
cost, it will be point rated as indicated in section 3(Evaluation criteria and
Methodology).
The Public Body undertakes physical checking of current Bidder's technical
ITB 16.7
qualifications and competence.
As a proof of the bidder's financial standing the following documents need
ITB 17.2(b)
to be furnished:
The last five years audited financial report.
The Audit report must be original or authenticated copy. Bidders must
attach legal documents of the Chartered Certified Auditor.
For domestic bidders, Confirmation letter from concerned tax authority
should be presented demonstrating each year total income of the bidder for
the recent five years.
Alternative Bids be considered. NOT APPLICABLE
ITB 19.1
If alternative bids are permitted under BDS Clause 19.1, they must meet the
ITB 19.4
following criteria: N.A.
ITB 20.1 The Bid validity period shall be 120 days starting from bid submission
date.
ITB 21.1 A bid security required. Shall be Fifty Thousand Birr (50,000 ETB) in
the form of either CPO or unconditional bank guarantee.
In addition to the original of the bid, the number of copies required is: Two
ITB 23.1
copies for technical and two copies for financial proposals
Bidders required submitting bid documents in two envelopes containing
ITB 23.1
the Technical and Financial proposals separately.
 Technical proposal shall be consisted of mandatory documentary
evidence listed in the ITB Clause 23.2 (a) to (e);
 Financial proposal shall be consisted of Price Schedule for the Works
offered, as stated in the ITB Clause 23.2 (f).
D. Submission and Opening of Bids
ITB 25.1 For Bid Submission Purposes only, the Public Body’s address is:
Public Body: Addis Ababa City Administration Traffic
Management Agency
Attention: Traffic Management Agency,

Procurement Property Administration and

General Service Directorate;
Floor/Room
Floor no.10th floor Room number 1001
number:
P.O. Box: N.A
Post Code: N.A
Country: Ethiopia
The deadline for Bid submission is: Date: January 20, 2020 Time:
2:00pm
ITB 28.1 The Bid opening shall take place at:
Management Agency
Floor/Room Floor no.10th Room number 1001
number:
Post Code: N.A
Country: Ethiopia
Date: January 20, 2020
Time: 2:30 pm
E. Evaluation and Comparison of Bids
ITB 33.2 Bidder has to confirm that he accepts the correction of the calculation error
within the period of five working days from the date on which the notice
was issued.
ITB 35.1 The currency that shall be used for bid evaluation and comparison purposes
to convert all bid prices expressed in various currencies into a single
currency is: Ethiopian Birr
ITB 38.5 Multiple awards to one Bidder shall be permitted. NA

The evaluation methodology to determine the lowest-evaluated combination
of lots shall be detailed in Section 3(Evaluation Methodology and
Criteria).
F. Award of Contract
ITB 44.1 The percentage by which quantities may be increased is twenty percent
(20%). .

The percentage by which quantities may be decreased is twenty percent

(20%).

Part 1: Bidding Procedures Section 3: Evaluation Methodology and Criteria
Table of Contents
A. Legal, Professional, Technical, and Financial Qualification Criteria 2

1. Legal Qualification of the Bidder 2
2. Professional Qualifications and Capability of the Bidder 4
3. Technical Qualifications, Competence, and Experience of the Bidder 5
4. Financial Standing of the Bidder 8
B. Evaluation of Bids 5
1. Determining the Successful Bid 5
2. Evaluation of the Technical Proposal 6
3. Evaluation and Comparison of Bid Price 9
4. Domestic Preference 10
5. Evaluation of Multiple Contracts 10
6. Completion Time 11
7. Technical Alternatives 11

Document: Evaluation Methodology and Criteria Section III of IX Issued by:
This section, read in conjunction with Section 1, Instructions to Bidders and Section 2, Bid Data Sheet, contains all the factors,
methods and criteria that the Public Body shall use to evaluate a bid and determine whether a Bidder has the required qualifications.
No other factors, methods or criteria shall be used. The Bidder shall provide all the information requested in the forms included in
Section4, Bidding Forms.
The Bids shall be examined to confirm that all documentary evidence establishing the Bidders' qualifications requested in ITB Clause
22 have been provided;
After confirming the Bids comprise all mandatory documentary evidence establishing the Bidder's qualification the Public Body will
rule on the legal, technical, professional, and financial admissibility of each bid, classifying it as compliant or non-compliant with
qualification requirements set forth in the Bidding Documents;

Document: Evaluation Methodology and Criteria Page 1 of 11 Issued by:
A. Legal, Professional, Technical, and Financial Qualification Criteria

The following qualification criteria will be applied to Bidders:
CRITERIA
Bidder
Joint Venture, Consortium or
FACTOR Association Documentation
Requirement Single
All At Least Required
Entity Each
Partners One
Partner
Combined Partner
1. Legal Qualification of the Bidder
Nationality in accordance with ITB Must meet Must meet Must meet Bid Submission
1.1. Nationality n/a
Clause 4.2. requirement requirement requirement Sheet
1.2. Conflict of No conflict of interest as described in Must meet Must meet Must meet Bid Submission
n/a
Interest ITB Clause 6. requirement requirement requirement Sheet
Having been registered in the Public
1.3. Registration in Procurement and Property
Must meet Must meet Must meet Bid Submission
the FPPA's Administration Agency's Suppliers n/a
requirement requirement requirement Sheet
Suppliers List List in accordance with ITB Clause
4.7.
Not having been debarred by decision
of the Public Procurement Agency
1.4. Debarred by
from participating in public Must meet Must meet Must meet Bid Submission
decision of the n/a
procurements for breach of its requirement requirement requirement Sheet
FPPA
obligation under previous contracts in
accordance with ITB Clause 4.3.
1.5. Valid trade Having been submitted valid trade Must meet Must meet Must meetn/a Bid Submission
license or license or business organization requirement requirement requirement Sheet with
business registration certificate issued by the attachments

organization
country of establishment in
registration
certificate
Having been submitted VAT
registration certificate issued by the Bid Submission
1.6. VAT registration Must meet Must meet Must meet
tax authority (in case of contract value n/a Sheet with
certificate requirement requirement requirement
of Birr 1,000,000.00 and above) in attachments
Having been submitted valid tax
1.7. Valid tax Bid Submission
clearance certificate issued by the tax Must meet Must meet Must meet
clearance n/a Sheet with
authority (Domestic Bidders Only) in requirement requirement requirement
certificate attachments
1.8. Certificate of Having been submitted valid Must meet n/a Must meetn/a Bid Submission
professional certificate of competence at least EM- requirement requirement Sheet with
competence 5 or equivalent issued by construction attachments
ministry or other concerned
government authority in accordance
with ITB Clause 4.5(b)(iv).
Bid Submission
In the form and amount specified in Must meet Must meet Must meet
1.9. Bid security n/a Sheet with
ITB 21.1 requirement requirement requirement
attachments
Bidder
1.10. Government Compliance with conditions of ITB Must meet Must meet Must meet Certification of
n/a
Owned Entity Clause 4.4. requirement requirement requirement Compliance with
attachments
2. Professional Qualifications and Capability of the Bidder
2.1. Number of staff At least Eight (8) staffs currently Must meet Must meet n/a n/a Bidder
work for the Bidder requirement requirement Certification of

Compliance
Among the staff mentioned in Sub-
Clause 2.1 Bidder must demonstrate
Must meet Must meet Technical
that it will have the personnel for the n/a n/a
requirement requirement Proposal Form per
2.2. Personnel for the key positions that meet the following
person with
key positions requirements;
testimony
attachments

Total Experience
Required Work in Similar
No Position
number Experien Works
ce (years) (years)
Project manager
Minimum qualification shall be BSc.
degree holder in Electrical
1 1 6 2
Engineering, Computer engineering,
Computer science or any other
equivalent fields.
Technician
Minimum qualification shall be
2 Diploma/Level IV graduate certificate 4 2 1
holder in electricity or electronics or
other related fields.
Software Engineer
Minimum qualification shall be BSc.
3 2 4 2
degree holder in computer engineering
or science or other equivalent fields
Sales Personnel
Minimum qualification shall be BSC.
4 1 3 1
Degree in accounting or other
equivalent fields
3. Technical Qualifications, Competence, and Experience of the Bidder

3.1. General For local bidders Must meet n/a n/a Bidder
experience Five years firm experience in the requirement Must meet Certification of
role of contractor, joint venture requirement Compliance with

partner or sub-contractor with a

minimum of three satisfactory
executions.
For foreign bidders
Five years firm experience in the
role of contractor, joint venture
partner or sub-contractor with a
minimum of three satisfactory
executions.
Note:
Testimonies should clearly indicate attachments
the cost, scope of work and
completion date of the project. In
addition, agreement, letter of
provisional/final acceptance and/or
final payment certificate should be
attached and Any experience related
with sub-contracting which is not
authenticated by the owner or
employer (not the main contractor)
of the project will not be considered.
3.2. Specific For Local Bidders Must meet Must meet n/a n/a Bidder
experience The Bidder has successfully requirement requirement Certification of
participated as contractor or Compliance with
subcontractor, in at least one project attachments
in implementation of parking
management systems or related
works within the last five years,

each with a value of at least

1,000,000 (one million Birr) that
have been successfully and
substantially completed(at least
70%)
For Foreign Bidders
The Bidder has successfully
participated as contractor or
subcontractor, in at least one project
in implementation of parking
management systems or related
works within the last five years,
each with a value of at least
$1,000,000.00(One million Dollar)
that have been successfully and
substantially completed( at least
70%)
3.3. History of non- Non-performance of a contract did Must meet n/a Must meet n/a Bidder
performing not occur within the last five years requirement requirement Certification of
contracts prior to the deadline for Bid by itself or as by itself or Compliance
submission, based on all partner to as partner to
information on fully settled disputes past or past or
or litigation. A fully settled dispute existing JV existing JV
or litigation is one that has been
resolved in accordance with the
Dispute Resolution Mechanism
under the respective contract, and

where all appeal instances available

to the bidder have been exhausted.
Must meet Must meet
All pending litigation shall in total
requirement requirement
not represent more than 30 percent Bidder
by itself or as by itself or
3.4. Pending litigation of the Bidder’s net worth and shall n/a n/a Certification of
partner to as partner to
be treated as resolved against the Compliance
past or past or
Bidder.
existing JV existing JV
The Bidder must demonstrate that it
will have available for the
Point rate Point rate
implementation of the contract the n/a n/a
criteria criteria
following equipment listed
hereafter:
Table 4 Equipment required
3.5. Equipment for the No.
Minimum Number Technical
Equipment Type and Characteristics
implementation Required Proposal with
A Pick-up 2
of the contract attachments
B Freight trucks 1
C Diesel Generator 2
Note: The Bidder must Owned/leased the requested equipment. For Leased/rented
Equipment, the point of evaluation will be 50% of the specified point.
The attachments shall be a renewed libre and legal receipts. For rental equipment, a legal
agreement with the lessor, ownership certificate of the rental equipment should be
presented. Failure to do so will nullify the allotted point.
4. Financial Standing of the Bidder
4.1. Historical Submission of audited balance sheets Must meet Accepted accepted Must meet Bidder
Financial and other financial statements as requirement requirement Certification of
Performance required in the BDS Clause 17, for the Compliance with
last five years to demonstrate the attachments

current soundness of the Bidder's

financial position and its prospective
long-term profitability.
The Audit report must be original
or authenticated copy.
Bidders must attach legal
documents of the Chartered
Certified Auditor.
The average annual turnover or pick
of the year calculated as total certified
payments received for contracts in
progress or completed within the last Bidder
4.2. Average Annual three years shall be at least three Must meet Must Certification of
n/a n/a
Turnover million (3,000,000.00) birr. requirement meet Compliance with
Note: confirmation letter from attachments
concerned tax authority should be
presented demonstrating each year
total income of the bidder.
The Bidder must demonstrate access
to, or availability of, financial
resources such as liquid assets,
Must meet Bidder
unencumbered real assets, lines of
4.3. Financial Must meet Certification of
credit, and other financial means, n/a n/a
Resources requirement requireme Compliance with
other than any contractual advance
nt attachments
payments to meet
500,000.00(five hundred thousand)
birr.

B. Evaluation of Bids
1. Determining the Successful Bid
According to the methodology defined in the Public Procurement Proclamation and
Directive, the Public Body shall select the successful Bid by applying the following
method:
The Bid that is found to be substantially responsive to the professional, technical, and
financial qualification requirements, technically compliant in relation to the technical
specifications, and with the lowest price.
The Bid that is found to be substantially responsive to the professional, technical, and
financial qualification requirements, technically compliant in relation to the technical
specifications, and with the lowest evaluated bid. The lowest evaluated Bid shall be the
bid offering better economic advantage ascertained based on factors affecting the
economic value of the bid.
2. The Bid with the Lowest Price
2.1 The bids shall be examined to confirm that all documentary evidence
establishing the Bidders' qualifications requested in ITB Clause 23 have
been provided.
2.2 After confirming, the bids comprise all mandatory documentary evidence
establishing the Bidder's qualification the Public Body will rule on the
legal, technical, professional, and financial admissibility of each bid,
classifying it as compliant or non-compliant with qualification
requirements set forth in the Bidding Document.
2.3 The Public Body will then analyze the bids' technical conformity in
relation to the technical specifications, classifying them technically
compliant or non-compliant.
2.4 The Public Body shall continue evaluation of Bids that have been
determined to be substantially responsive with rectification of
nonconformities and omissions in bids, if any.
2.5 The Public Body shall examine all Bids to ascertain whether there are
any arithmetic errors in computation and summation. The Public Body
shall notify Bidders on adjusted calculation errors and request bidders to
confirm that they accept the correction of the calculation error within the
time limit of three days from the receiving of the notification.

2.6 The Public Body shall award of the contract the Bidder whose Bid has
been determined to be substantially responsive to the Bidding Documents
and with the lowest price.
B. Determining the Lowest Evaluated Bid Offering the Best Economic Advantage
3. Evaluation of the Technical Proposal
3.1 Provided all mandatory legal, professional, technical, and financial
requirements have been met all technically compliant Bids shall be
evaluated and scored using the two-stage bid evaluation and scoring
method. In accordance with ITB Clause 38.3(f), the Public Body's
evaluation of the Bid will take into account, in addition to the bid price,
the following technical evaluation criteria in order of their importance
and their proportional weight in the total system of evaluation, as
specified below:
(a) The technical evaluation criteria and their weighting points that indicate
their level of importance are determined, as follows:
Technical Evaluation Criteria
Priorit Proportional
Name of criteria
y points in %
Adequacy of Technical Proposal in responding to
the Schedule of Requirements:
(a) Technical capacity to mobilize equipment and
9
personnel
1
(b) Detail technical approach and a clear methodology 15
(c) Work plan and scheduling 6
(d) Organizational structure and staffing 5
Total points for criterion (1): 35
Specific Experience to the Schedule of
Requirements
A vender shall have at 5 years of general experience
of which 3 years shall be in related field of the
assignment.
2 A bidder who has at least three project testimonies 25
scores full point.
A bidder who has two project testimonies will get 2/3rd
of the allotted point.
A bidder who has only one project testimony will get
1/3rd of the allotted point.

Qualifications and competence of the key professional staff engaged in

the works:
Proportio
No. Position Required number nal point
in %
1 Project manager 1 7
2 Technician 4 6
3 Software Engineer 2 8
3 4 Sales personnel 1 4
The number of points to be assigned to each of the
above positions or disciplines shall be determined
considering the following three sub-criteria and
relevant percentage weights:
(a) General qualifications 30%
(b) Adequacy for the assignment 60%
(c) Experience in region and language 10%
Total weight: 100%
Equipment required for the implementation of the work:
Minimum Proportion
Equipment Type and
No. Number al point in
Characteristics
4 Required %
1 Pick-up 2 7
2 Freight trucks 1 5
3 Diesel Generator 2 3
Σ Total Points for the Four Criteria (1+2+3+4) 100

SCORING DESCRIPTION
Exceeds the requirements of the criteria significantly and in
10 Excellent
beneficial ways/very desirable
Exceeds the requirements of the criteria in ways which are
9 Very Good
bene
7-
8icial
to our Good Fully meets the requirement of the criteria
needs
Adequately meets most of the requirements of the criteria.

5-6 Average
May be lacking in some areas that are not critical.
Addresses all of the requirements of the criterion to the
3-4 Poor
minimum acceptable level.
Minimally addresses some, but not all, of the requirements of
1-2 Very Poor
the criteria or lacking in critical areas.
Does not satisfy the requirements of the criteria in any
0 Unsatisfactory
manner.
Note:
 A bidder that scores its technical result below 70% shall not be qualified for
the second stage evaluation process (financial evaluation).
 The technical document covers 50% and the rest for Financial document
(b) The Public Body will evaluate any technical evaluation criterion using the
following scoring scale:
3.2 Individual weighted scores for all technical evaluation criteria shall be
weighted according to the set proportional weighting factors. The
weighted result shall be calculated by multiplying the score by the
proportional weighting point of the individual criterion.
3.3 Bidders getting score less than percent in the technical evaluation shall
be rejected.
4. Evaluation and Comparison of Bid Price
4.1 In the financial evaluation, the highest point shall be given to the lowest
priced Bid, and conversely, the lowest point shall be given to the highest
priced Bid; among technically qualified Bids. The points given to other
Bidders shall be determined depending on their price offers.

4.2 From the total merit points to be given for proposals submitted by
Bidders in a bid for procurement of works, the share of Technical
Proposal shall be 50 percent and the remaining percent shall be the
share of the bid price.
4.3 The formula for determining the financial score is the following:
 LFP 
FS =  100
 CFP 
Where:
FS = The Bid Price Score;
LFP = The lowest Bid Price;
CFP = The Bid Price under consideration
4.4 The Public Body shall then add the technical score to the Bid Price score
to determine the aggregated (total) Bid score and final ranking of Bids by
applying the following method:
For each Technical Proposal its technical evaluation score shall be normalized according
to the highest evaluated technical score that will get 100 points according to which other
scores of technical criteria shall be proportionally ranked. Normalization is the
transformation that is applied equally to every element in the group of data so that the
group has a specific statistical characteristic.
The Public Body shall apply the following formula for the normalization of values of the
technical evaluation results:
 CTP 
TSN =  100
 HTP 
Where:
TSN = Normalized Bid Technical Proposal Score;
CTP = The technical evaluation score for the Bid under consideration
HTP = The highest evaluated Technical Proposal score
4.5 The Public Body shall award the contract to the Bid that has the highest
point in the total sum of results of the technical and Bid Price evaluation.
4.6 Where two Bidders get equal merit points in the evaluation, preference
shall be given to local Bidders.
4.7 The Public Body may require Bidders scoring equal merit points in the
evaluation to submit further Proposals on certain aspects of the Bidding
Document with a view to identifying the successful Bidder.

4.8 Where by reason of the Bidders scoring equal merit points not submitting
final proposals they are invited to submit, or by reason of the evaluation
result of the final proposals submitted by the Bidders being still equal the
successful Bidder cannot be singled out, the successful Bidder shall be
determined by casting lot in the presence, as far as possible, of the
Bidders concerned.
5. Domestic Preference
If the ITB Clause 34 so specifies, the Public Body will grant a margin of preference
to local construction companies for the purpose of bid comparison, in accordance
with the procedures outlined in subsequent paragraphs Responsive Bids shall be
classified into the following groups:
(a) Group A: Bids offered by local construction companies and joint ventures
meeting the criteria of ITB Sub-Clause 34.3; and
(b) Group B: all other Bids.
For the purpose of further evaluation and comparison of Bids only, an amount
equal to 7.5% percent of the evaluated Bid prices determined in accordance with
ITB Sub-Clause 34.3 shall be added to all Bids classified in Group B.
6. Evaluation of Multiple Contracts
Since in accordance with ITB Sub-Clause 38.5 the Public Body be allowed to
award one or multiple lots to more than one Bidder, the following methodology
shall be used for award of multiple contracts:
To determine the lowest-evaluated lot combinations, the Public Body shall:
(c) Evaluate only lots or contracts that include at least the percentages of
items per lot and quantity per item as specified in ITB 13.12;
(d) Take into account:
(i) The lowest-evaluated bid for each lot that meets the requirement of evaluation
criteria;
(ii) The price reduction per lot and the methodology for their application as offered by
the Bidder in its bid; and
(iii) The contract-award sequence that provides the optimum economic combination,
taking into account any limitations due to constraints in supply or execution
capacity.
7. Completion Time
An alternative Completion Time, if permitted under ITB Clause 19.2, will be
evaluated as follows: N.A.

8. Technical Alternatives
Technical Alternatives, if permitted under ITB Clause 19.4, will be evaluated as
follows:

Part 1: Bidding Procedures Section 4: Bidding Forms
Section-4: Bidding Forms

All Bidding Forms for this bid are as per FPPA Manual Version 1, July 2011 for
Procurement of Works for International competitive Bid (ICB).

Document: Bidding Forms Page I of I Issued by:
Part 1: Bidding Procedures Section 5: Eligible Countries
Section 5: Eligible Countries

Procurement Reference Number: AARTMA/ICB/PD/Works/05/2012
Goods supplied and Works provided under the Contract may originate from any country
except if:
(e) As a matter of law or official regulation, the Government of the Federal
Democratic Republic of Ethiopia prohibits commercial relations with that
country, provided that the Government of the Federal Democratic Republic of
Ethiopia is satisfied that such exclusion does not preclude effective competition
for the provision of goods or related services required; or by an act of
compliance with a decision of the United Nations Security Council taken under
Chapter VII of the Charter of the United Nations, the Government of the
Federal Democratic Republic of Ethiopia prohibits any import of Goods from
that country or any payments to persons or entities in that country.

Document: Eligible Countries Page I of I Issued by:
Part 2: Schedule of Requirement Section 6: Schedule of requirement
Part-2: SCHEDULE OF REQUIREMENT
1. GENERAL REQUIREMENTS
1.1. BACKGROUND
This document is a part of the bidding document prepared to inform the contractor for the Electrical,
Mechanical and Functional requirements of the parking management systems for the selected parking lots.
It defines the criteria and Technical requirements of the parking management system supply, delivery,
installation, testing and commissioning for selected parking lots in Addis Ababa.
Big cities, like Addis Ababa, face big traffic concerns. Population increases and a rise in travellers lead to
serious traffic chaos, misuse of parking resources, the inability to properly detect parking violators and
enforce parking restrictions, and emissions issues. The growth of personalized vehicles and growing
congestion due to limitation on road space have made the provision for parking an important aspect of
transportation planning. The existing parking condition (on street and off street parking areas) needs more
efficient management system so as to minimize the aforementioned issues.
Parking management system is an electronic system which makes parking simple, easy and most
convenient way for managing payment systems, guidance systems; access controls methods and reporting
solutions. It collects, directs, guides and assists the users with the parking location and space availability
while reducing the time and stress spent to find a parking lots.
Addis Ababa traffic management agency seeks to implement a modern parking management system to
improve parking operations, optimize usage of the available parking supply, and enhance the overall
functioning of streets in the city. Since the existing parking management system is with lots of challenges;
it lacks automatic payment system, parking guidance system (gives prior information about the parking
locations and spaces), it is a constant source of anxiety to most drivers, cause for traffic jams by looking
for free parking lots, increasing pollution levels, results in a lot of wasted time and causes for traffic
accidents.
Thus, the Agency has launched a request for proposal to Procure, Supply, Install, Test, Commission and
Implementation of parking management systems at the selected parking lots in the city.
1.2. OBJECTIVE
The objective of the proposed system is to implement On-street and Off-street parking management system
that enables the city to have a more effective and automatic parking payment solution and an integrated
parking guidance system that gives prior information for the drivers about the parking locations and space
availability.
1.3. SCOPE
In order for the intended objectives to be achieved, this project should cover the following scopes (but not
limited to):

 Supply, Installation, Testing and Commissioning of a complete parking payment management

system serving for 175 On-street locations and 25 Off-street parking locations.
 Implement an integrated parking guidance system to give information for the drivers about the
parking locations and space availability using variable message signs.
 Training for the agency staff on operation and maintenance of the system.
 A one year support service including maintenance.

1.4. Obligations and Regulations

The parking management system implementation shall comply with the following standards, codes and
regulations together with any amendments made there to:
 Ethiopian building construction standard(EBCS)
 Addis Ababa City Traffic Management Agency safety standard
 Addis Ababa City Road Authority road design manual
 Ethiopian Electric Utility requirements
 Addis Ababa City Fire Services Department Requirements
 International Electro Technical Commission (IEC)
 European Standard (EN)
 European Committee for Standardization (CEN)
 Ethiopian Environmental Protection Agency Requirements
All equipment provided by the contractor shall conform to this standard and code of practice.
In case of conflict between the technical requirements of this specification and any other requirements,
the following order of preference shall apply:
a. Material and Equipment

i. International and National Standards
Material and equipment shall be of high quality, and shall comply with, where applicable, the
appropriate latest International and National Standard Specifications.
ii. The International System of Units (SI)
The International System of Units (System International d’ Unites) of weights and measures shall be
used for all parking management system materials and equipment.
iii. Service Conditions
It is better to have a climate: Addis Ababa (tropical)
iv. Selection of Equipment
The client expects the selection of parking management system materials and equipment during supply
and installation shall satisfy the specification described in this document.

v. Equipment Catalogue and Manufacturer’s Specification
 Equipment catalogues and manufacturers’ specifications related to the proposed

equipment shall be in English language.
 Equipment catalogues and manufacturers’ specifications must be submitted for the

examination and agreement of the client before any equipment is ordered.
vi. Workmanship
 The Contract shall execute with the best workmanship in a workman like manner and
to the satisfaction of Addis Ababa Traffic Management Agency requirements should
any material or workmanship is not to the satisfaction of the requirement, it shall be
rectified at the cost of the Contractor.
 The Contractor shall be responsible for the correct and complete erection of the
parking management system. Inspections by the client will not release the Contractor
from this responsibility. All installations shall be complete and functional in every
respect as indicated in the scope of contract and the technical specification pertaining
to the relevant contract.
vii. Tool and Instrument
 Proper tools shall be used for carrying out the parking management system
implementation. Adequate and accurate testing/measuring instruments shall be used to
demonstrate compliance of the parking management system installations with the
relevant specifications and regulations. The client has the right to stop any work on
which the correct tools and/or instruments are not being used.
 Instruments used for acceptance tests shall be calibrated at appropriate intervals and as
required in the Contract for a particular project.
viii. Safety on Site
 Work shall be carried out in such a manner as to comply with all the regulations, as
listed in sub-section [safety requirements] together with any amendments made thereto
safety requirements
ix. Insulating Material

Insulating tapes if any shall comply with Latest EBCS, IEC and EU Standards.
x. Identification of Cable and Conduit
 Cables for control circuits and inter-communication circuits shall be identified as

required for each particular circumstance.
 Cables for power circuits shall be identified in accordance with the latest edition of
EBCS, IEC and ATMS standards.
xi. Fixing Screw and Bolt
Machine screws, bolts, washers and nuts shall comply with Latest EBCS and IEC standards.
1.5. Submission Requirements
This section covers the current contractual practices for contract quotation let by the client for
the supply and implementation of parking management systems shall be read in conjunction
with the documents of the contract for this particular project.
 The contractor shall submit inception report, within thirty (30) days following award of
the contract, four (4) collated copies of a portfolio of equipment and materials which
proposes to be implemented.
 The contractor shall also provide two (2) reproducible and one (1) electronic set of
operation and maintenance manuals. These manuals shall show the details how the
system operates, functions and maintained.
1.6. Amendment
The Contractor shall notify the client of any deviations from the approved plans and submit the
revised plans to the client for approval before any deviation works commenced.
1.7. Acceptance and testing
On completion of the work, the equipment is to be left clean, free from dirt, dust, and paint
blemishes. All services, equipment, and fittings shall be in proper working order and in good
condition in accordance with this specification.
1.7.1. Pre-commissioning tests
 When the system is finalized and be ready for commissioning, the pre-

commissioning checks as set out in the site acceptance sheet/template shall be

performed in the presence of the client.
 The contractor shall also provide an electrical certificate/letter of compliance to the
client prior to the pre-commissioning check.
1.7.2. Earthing and earth impedance test
The contractor shall undertake an earth impendence test and submit results in a report as
part of their pre-commissioning checks. The tests shall include the following:
a) Earth resistance test-continuity of main earth conductor;
b) Insulation resistance test for insulation;
c) Earth resistance test for other earthed and equipotential bonded parts;
d) Consumer’s main test – polarity and connections;
e) Final sub-circuit test – polarity and connections;
f) Earth fault loop impedance test; and
g) Verification of residual current devices
1.7.3. Parking management software test

 The contractor shall be required to confirm that the software has been programmed
to operate in a safe manner as per requirement.
 The contractor shall complete a full bench testing of the software at least 1(one)
week prior to the proposed commissioning date of the system implementation.
 The testing shall include but not be limited to:
a) . Confirmation that the correct system displays/outputs are activated in the

relevant way;
b) Confirmation that all displays and other settings are consistent;
c) Confirmation that the system will operate under all type of control mode;
 The contractor installing the software shall submit completed and signed forms 5
working days prior to commissioning the site verifying that the implemented
software has been fully bench tested.
1.7.4. Commissioning test
 When the client is satisfied that the systems are implemented in accordance with the
specification, they will direct and supervise the commissioning of the systems.

1.7.5. Post-commissioning test
 The contractor shall have the obligation to check parking management system at
end of warrant period. If any part of the system has the failure the contractor shall
repair or replace the part according to this specification
1.8. Working flow diagram
Automated parking systems offer simple, powerful parking solutions to account for and collect
parking revenue. Full-featured parking systems offer many variations from Event Rate parking
(paid on entry) to hourly rates with daily & weekly maximums as well as validations that a
different rate structure applies. All of the parking tickets issued, payments made, validations
applied, are all integrated and consolidated into the parking management software that
accommodates multiple fee structures. It allows customers to manage payments from different
options like either with cash or cash less.
Here’s how automation of parking payment system works,
 When the vehicle enters, the driver takes a ticket from a machine that generates
sequentially issued ticket numbers.
 At exit, the customer approaches an integrated Point of Sale (POS), and presents the
ticket.
 The ticket is scanned using a barcode or read via a magnetic stripe reader.
 The system generates the rate and the payment due is then displayed on the automated fee
display.
 The barrier gate is integrated with the POS, so that when the ticket is paid, it triggers the
automated barrier gate in the exit lane to open.
 All transactions are logged in an audit file to ensure full accountability for all tickets
printed and payments made.

2. Technical Specification
Any bidder shall fulfill the following mandatory documents submitted with technical proposal:
 Data sheet for the parking management system solution and other related materials.
 Manufacturer Authorization for parking management systems.
 Manufacturer company profile and product catalogue.
2.1. General requirement
The parking payment system shall be implemented to have a person collect parking fees. The
operator may take payments, issue tickets, validate parking passes, and shall control manually or
automatically entry or exit gates.
2.2. The POS machine
Equipment Handheld POS machine

OS Android 7 and above
CPU Quad-Core 1.35GHZ
ROM At least 16GB ROM EMMC
RAM At least 2G RAM LPDDR3
Display 5.5 inch TFT IPS LCD, resolution 1280*720
Basic
Ultra-sensitive capacitive touch screen, can work with
Panel
Characteristics gloves and wet fingers and more
Dimensions 206mmX84mmX32mm (max 56mm) or equivalent
Weight 530g(Battery included)
3 Physical keys:1 ON/OFF KEY,2 Shortcut keys
Keys
3 Virtual keys: Menu, Home, Back
Amharic, English and supports handwriting and soft
Input
keyboard
Radio IEEE 802.11 a/b/g/n ,support dual Band 2.4GHZ and
WIFI
Communication 5GHZ
Bluetooth BT 4.0 LE + EDR or better
TD-LTE:Band38, Band39, Band40, Band41
4G
FDD-LTE:Band1,Band3,Band7,Band8,Band20
3G UMTS(WCDMA)/HSPA+:Band1,Band8,Band2,Band5

CDMA EV-DO Rev.A:800MHZ
TD-SCDMA:Band34,Band39
2G GSM/GPRS/EDGE:850/900/1800/1900MHZ
Supports ISO7811/7812/7813, and supports triple
Magnetic card reader
track (tracks 1/2/3), bi-directional
Smart card reader Supports ISO7816 standard

Payment Contactless card
Supports 14443A / 14443B
reader
Cash Optional payment method
Mifare classic, Mifare Ultra-light, Mifare DESFire,
RFID ISO 14443A&B
High-speed In-built thermal printer;
Printer 58mm printing paper ;
40mm paper roll
Expansion and 5MP camera with LED flash and auto-focus function that
peripherals Camera can recognize the vehicle code and integrate to the system
to check-in and check-out process
Satellite
GPS, Supports A-GPS (Assisted GPS)
Positioning
Audio Speaker ,Microphone, Earphone
Micro SD Card Slot 1(one)
SIM Card Slot 2 (two)
Interfaces
PSAM Card Slot 2(two) conforms to ISO7816 standard
USB Port 1(one) type C USB
Li-ion battery, 7.4V/2600mAH
Battery
Power Li Battery 7V,6000mHa,Charging 5V 1A
Charging Port Type C USB Port ,5V DC,1A
Operating
-10°C to 65°C
Temperature
Environment Storage
-20°C to 70°C
Temperature
Humidity 5% to 95% Relative Humidity, Non-Condensing
Certification Electromagnetic CE, RoHS, FCC

Payment PCI PTS 5.X ,EMV L1 & L2,Paypass , Paywave

Semiconductor capacitance
Fingerprint 18mm x 12.8mm imaging area
256 x 360 pixel array, 508dpi(dots per inch) or better

Optional
Front camera 2 Megapixel fixed focal camera or better
Honeywell 2D Image Engine, support 1D and 2D
Barcode Scanner
symbologies or better
2.3. Parking management software

The parking management software allows setting rates across the system, creating parking
passes and coupons, control and tracking access. It can also manage the ‘inventory’ of
available spaces, to display spaces available. It includes sophisticated reporting tools, so one
can create general manager reports, or segment data by ticket type, entry or exit, length of
stay, date, rate, coupon, and payment method. Audit reports can also be generated to match
the printed audits generated during cash collection at parking payment machines.
It includes modules and add-ons to facilitate full-featured card access, cloud-based

management and highly-customized reporting.
 It shall be licensed at least for 5 years
 Ad-hoc reporting with drill down capability
 Modern multi-dimensional data platform
 Reporting database for high-performance data analysis (data warehouse)
 Interactive user interface flexible formatting capabilities
 Storage of user specific reports
 Import/export existing reports with .xls file and .doc files types.
 Flexible “top 10” filters criteria
 Operating System: Microsoft Windows XP SP1 and above version / Vista / Win7 /
Server 2003 / Server 2008 32bits
 CPU: Intel Pentium IV 3.0 GHz to Core i7-4000 series or higher, depending on
different video resolutions
 Web Browser: Internet Explorer 7.0 and above version, Safari 5.02 and above
version, Mozilla Firefox 3.5 and above version and Google Chrome 8 and above
versions.
 Language support: English and Amharic
2.4. Power Source

The power source is used as a backup when main/primary power supply fails and have the
following requirements

 It shall support only one removable and fully rechargeable battery pack.
 It shall be able to detect pending battery failure and provide adequate alert notification
of the need for battery replacement.
 It shall be able to operate for a minimum of twelve (12) months without any
maintenance.
 It shall drive the load effectively for at least for 8 hours in case the main power supply
is failed
 It shall be able to have deep discharge control functionality.
 The rechargeable battery pack or an equivalent power storage cell shall be easily
replaceable in the field.
2.5. Gate barrier

The boom barrier is placed at entry and exit locations of the off street parking location with
the following requirements.
 Boom Opening/closing time: 3~6 Seconds depending upon boom length.
 Duty Cycle: 100%, machine can operate flawlessly entire day without overheating or
fatigue developed
 It shall have both automatic and manual release functionalities
 Machine core with compression spring that effectively avoids the accidents caused by
spring breaking
 Die-casting aluminium alloy motor, precision and good at thermal radiating
 Motor cooling fan, solving the problem of heat protection
 Anti Bumping Feature- Reversing on obstacle
 Anti Collusion Feature - Boom arm swing open when impacted by vehicle
 Remote Control Feature
 Thick 2.5 mm body with UV resistant paint
 It shall be accessed both manual or automatic
 It shall be simple to operates and reliable.
 It shall be made of aluminium and suitable for outdoor environment
 The dimension of the barrier should be 6mts.
 The height of the post shall not be more than 500mm
 Temperature range 0°C to +65°C
 Air humidity 0% to 95%
 Maintenance-free barrier driver
 Useable as right-hand & left-hand drive, easily changeable on-site
 Barrier arm is equipped with a rubber edge on the bottom to prevent damage
 No parts needed (screw etc.) for replacement of run-off barrier arm
 Rail up or down time shall be 4s-6s
 Protection class shall be IP65
 Shall have the right communication interface standard.
 It shall be functional remotely using the buttons in the POS machine but in case of
failure, it shall have manual operating mode.
 It shall have anti-bumping function to protect cars and pedestrian
 It shall have solid and endurable structure, strong bearing capacity
 It shall operate with input power supply 220v/50Hz

 It shall have rated power of 85w
 The terrain clearance shall be 830mm
 The remote control distance shall be up to 30m
2.6. Variable message signage (VMS )
Signage can be part of a parking guidance system that tracks available parking and provides
customers with real-time information and direction to open spaces. It shall be integrated with the
POS machine and the office computer with the following specifications but not limited to:
 It shall provide information about the parking locations and available spaces to
the public on a large, legible LED display.
 It shall be full-matrix display and present messages as text.
 The size shall be 100cm x 80cm x 15cm.
 Additional messages should be integrated and programmed automatically
remotely or locally.
 Signage shall come configured with pre-programmed standard messages.
 For optimal positioning, the sign shall rotate
 Temperature range: Operating: 0 to 65°C and storage: -10°C to 65°C
 The board shall be placed in the gantry with the 2mts. height clearance.
 The board shall have appropriate rating, communication port, Communication
frequency and luminance
2.7. PTZ IP Camera
Parking safety and security solutions protect users from crime and help to protect the
ownership or management from liability due to alleged events. Access control systems,
certainly enhance security by regulating who enters and exits, but there are additional options
for added safety.
Video monitoring can provide customers with an extra level of security, especially for large,
unattended parking lots or those that are open late at night. Video monitoring can also protect
parking lot operators by reducing liabilities from accidents in the lot, and by helping to
reduce fraud.
It is placed in the parking lot to monitor any activities in the parking spaces as whole and the
output is accessed and managed from the office desktop remotely with the following
specifications but not limited to:
 HD 1.3MP/3.0MP camera and is applicable to the low-illumination scene

 3D DNR technology can effective reduce the image noise;
 Integrating the VCA(video content analysis) function to intelligently detects the

parking space status (optional);
 Supports live view, recording and playback of the parking space;
 Adopts the energy-saving and high bright LED luminescent tube with high brightness
and low consumption;
 Support network connection with easy installation and maintenance;
 Multiple compression standard are selectable: such as H.264, MJPEG
 Supports accessing by the web browser to realize the live view, parameter
configuration, checking status and network storage;
 Remote upgrading and maintenance.
 The camera should support tamper feature when any of the following events occur
and persist for a designated period: The IP camera view is changed; The IP camera
view is blocked; The IP camera view is substantially out of focus.
 Focus automatic with manual override
 Wide angel coverage
 Iris Automatic IRIS and manual override
 Zoom movement 30x zoom
 IR distance 100m
 Minimum working distance 100m
 Streaming: configurable streams IN H.264 and M-JPEG, configurable frame rate and
bandwidth.
 Power supply both POE and from regular power source
 Water and weather proof (IP67 rated)
 Create a safer and secure parking environment. Auto Focus, Optical Zoom Lens: 30 x
optical zoom 4.3 mm to 129 mm, (65.0˚ to 2.3˚)
 Wide dynamic range(WDR): 130d
 Rotation: 360° endless rotation/Tilt: 220°
 Pan Speed: 700°/s (max.)
 Input sensors: x4, make contact, break contact
 Outputs: x2, 12V AC/DC, 1A (mechanical relay outputs electrically isolated from the
camera.
 Audio: two-way (line in and line out mini-jacks)
 Edge Storage: SD/SDHC card slot
 Its MicroSD slot supports up to 256GB
 Power: IEEE802.3at compliant (high performance over Ethernet( HPoE)), DC 12 V
25.0 Wmax
 Operating Temperature: 40 °C to +65 °C) using AC 24VAC 0°C to +65°C using
HPoE
 Usable with NVR, PC, or Mobile Applications
 It shall be Vandal resistant
 Mechanical Dimensions: ø222.0 mm x 324.1 mm
 Maximum resolution: 1360*1024
 It is pole mounted with conventional size of pole

 It shall be for outdoor application

 Net Weight: 500gram
 Life: 5 years and more
 Warranty: 2 years
3. Project Deliverables
The bidder shall submit the following project management deliverables during the project
implementation period:
 Project schedule.
 Design and as-built document for the entire project.
 Inception report document.
 Troubleshooting steps and procedures for some common problems.
 Progress reports
 Testing, Commissioning and Acceptance plan documents.
 Detailed Technical Specifications (Both Hardware and Software) with bill of
material.
 User guides and operational Manuals.
 Training Plan with course contents.
 Installation and configuration documents and all other necessary documents.
3.1. Scheduling
The contractor shall prepare the following:

 The overall project time-line must be estimated to fit shorter time frames as
much as possible for the supply, installation, testing and commissioning
execution as well as training phases.
 The project is expected to be completed within 6 months time starting from the
project commencement date.
 The bidder is required to provide on-job training plan and strategy to accomplish
the major tasks within the project schedule. Each types of training plan must
include a detail of all solutions (hardware and software) for every component of
the project.
 The bidder is also required to plan and manipulate approach and methodology
with details within the requirement to deliver the project requirement
functionalities.
 The bidder is required to submit detailed project schedule shows time required to
achieve various milestones during the execution of the project.
3.2. Reporting
The company should deliver the following reports
i. Inception Report: (2 weeks after the award is given)
This report shall include analysis of key issues, problems, constraints that the
project may encounter in each phase. The report also includes a revised and
detailed work plan for the assignment containing project implementation
methodologies, timing and outputs. The report shall be reviewed and approved
by TMA.
ii. Monthly Report: (starting at the end of the first month from the
commencement of the project)
The report shall cover general work progress against the work plan
iii. Weekly Report: (starting at the end of the first week from the
commencement of the project)
The report shall cover work carried out to date, progress against the work plan,
the report should discuss on problems encountered, recommendations and
agreed revised plan for the rest of the tasks.
iv. Draft Final Report: (3 weeks before the end of the assignment)
The report shall cover work carried out during the period of the assignment,
recommendations and deliverables. The report will be presented at a workshop
to be attended by project owners and stakeholders.
v. Final Report:
This report shall be submitted two weeks after receiving consolidated comments
on draft Final Report.
3.3. Maintenance and Warranty

The following are the maintenance and support requirement to be considered by
the vendor:
 The contractor shall be required to provide a two-year warranty on all active
devices.
 Any defect develop under normal and proper operating condition within this
specified period after acceptance of the completed installation, this malfunction
shall be corrected by the expense of the Contractor, including all labor, material
and associated cost.
 This guarantee shall be provided in written form to the client prior to final
acceptance.
 The contractor shall transfer all required equipment warranties on the date of
final acceptance to the client.

4. Bill of Quantity (BOQ)
Total Price for Total Price for Total

Items Description Unit Quantity
Supply(A) Installation(B) (A+B)
Supply and installation of a handheld
POS machine with scalable
management software (local +
remote) with five years license that
1 shall support and pcs 200
integrate/communicate with variable
message signs and with a central
office computer including all
necessary accessories.
Supply and installation of a video
surveillance system (PTZ camera
system) with pole and other
2 necessary accessories that shall be
remotely accessed managed and pcs 50
controlled from the office desktop
computer.
Supply and installation of gate
barrier (at entry and exit positions)
for off street parking lots with
3 50
support pole and all other accessories pcs
including battery backup system for
minimum 6 hours.
4 Supply and installation of a variable
message signs board, SMD full color 20
with support pole (6.2m, 350mm
bottom and top diameter, thickness
8mm and with mounting accessories)
with battery backup system for 6
hours and that shall be configured/ pcs
managed remotely from both the
POS machine and office desktop
computer with the necessary

accessories and software.

5 Capacity building LS
The necessary civil works, cabling LS
6
and other related works.
A one year technical and LS
7
maintenance support
Total before VAT
15% VAT
Total including VAT
5. Capacity building
 The contractor shall provide and arrange production factory and product sample visit
to 3 (three) client’s representative for 5 days by covering all costs.
 The contractor shall provide 5(five) days on job training for 300 parking operators
and Agency staffs during the project implementation time.
 The training shall cover all aspects of the operation and maintenance on both
software and hardware.
 The Contractor shall furnish all course materials for each individual and supply all
necessary documents.
 Training shall be conducted by qualified instructors to provide sufficient information
to ensure that the end user has complete competency in system operation.
 The contractor shall have obligation to allow the agency’s professionals to participate
during the whole system installation period at site.

Part 3: Contract Section 8: Condition of Contract
Part 3: Contract
3.1. General Conditions of Contract
All clauses of general conditions of contract for this bid are as per PPA Version 1, July 2011
for Procurement of Works for International competitive Bid (ICB).

Document: General Conditions of Contract pages 1 of 10 Issued by:
3.2. Special Conditions of Contract
Table of Clauses
A. General Provisions 1
B. The Contract 1
C. Obligations of the Public Body 4
D. Obligations of the Contractor 4
E. Payments to the Contractor 5
F. Performance of the Contract 8
G. Acceptance and Defects Liability 8

Document: General Conditions of Contract pages 1 of 10 Issued by:
The following Special Conditions of Contract (SCC) shall supplement the General Conditions of
Contract (GCC). Whenever there is a conflict, the provisions herein shall prevail over those in the
GCC.
GCC Clause Section 8. Special Conditions of Contract

Reference
3.2.1. General Provisions
Procurement Reference Number is:

AARTMA/ICB/PD/Works/05/2012[insert reference number]
GCC 1.2(dd) The Public Body is: Addis Ababa City Road Traffic Management Agency [insert
complete name]
GCC 1.2 (g) The Contractor is: The successful bidder[insert complete name]
3.2.2. The Contract
In addition to documents listed in GCC Clause 7.1 the following documents shall
GCC 7.1 (i)
form the Contract:
• Specification
• Addenda (if any)
• The JV Agreement (if any)[list additional documents, if any]
GCC 8.1 The governing law shall be FDRE Constitutional law
GCC 10.2 For Notices, the Public Body’s address shall be:
Management Agency [insert name of Public
Body]
Attention:
Mr. Jiregna Hirpa Debelo
General Director [insert name of authorized
person]
Floor/Room number: [insert floor and room number, if
applicable]Meklit Building, 12th Floor, Room
no. 1201
P.O. Box: N/A [insert P.O. Box]
Street Address: 22 Mazoria, Meklit Building [insert street
address and number]
Town/City: Addis Ababa[insert name of city or town]
Post Code: N/A [insert postal code, if applicable]
Country: Ethiopia
Telephone: +251-116-67-33-74 or 0924321640+251-116-67-
33-74 or 0924321640
Facsimile: N/A [insert facsimile number, including country
and city codes]
E-mail address [insert email address]AATMABID@gmail.com

Document: Special Conditions of Contract Page 3 of 10 Issued by:

Reference
For notices, the Contractor’s address shall be:
Contractor: [insert name of Contractor]
Attention: [insert name of authorized person]
Floor/Room number: [insert floor and room number, if applicable]
P.O. Box: [insert P.O. Box]
Street Address: [insert street address and number]
Town/City: [insert name of city or town]
Post Code: [insert postal code, if applicable]
Country: Ethiopia
Telephone: [insert telephone number, including country and city
codes]
Facsimile: [insert facsimile number, including country and city
codes]
E-mail address [insert email address]
GCC 11.1 The Member in Charge is: the successful bidder in case of joint venture[Note: If the
Contractor consists of a joint venture/ consortium/ association of more than one entity,
the name of the entity whose address is specified in SCC Clause 10.1 should be
inserted here. If the Contractor consists only of one entity, this SCC Clause 11.1
should be deleted from the SCC.]


Reference
GCC 12.1 The Public Body’s Engineer shall be:
Engineer: [insert name of authorized representative]
Country: Ethiopia
Telephone: [insert telephone number, including country and
city codes]
Facsimile: [insert facsimile number, including country and
city codes]
The Contractor’s authorized officer shall be:
Authorized Officer: [insert name of authorized representative]
Country: Ethiopia
Telephone: [insert telephone number, including country and
city codes]
Facsimile: [insert facsimile number, including country and
city codes]
In case of change of laws and regulation after the deadline for submission of the Bid
GCC 16.1
Contract Price shall not [insert shall or shall not] be correspondingly increased or
decreased and/or the Delivery Date shall not[insert shall or shall not] be reasonably
adjusted to the extent that Contractor has thereby been affected in the performance of
any of its obligations under the Contract.
The Contractor, Sub-Contractors, and their Personnel [tick appropriate box] :
GCC 17.1
(i) Shall not be exempted from duties and indirect taxes levied by the Federal
Democratic Republic of Ethiopia, or
(ii) Shall be exempted from duties and indirect taxes levied by the Federal
Democratic Republic of Ethiopia, or
(iii) Shall be reimbursed by the Public Body for any such duties and indirect
taxes levied by the Federal Democratic Republic of Ethiopia they might have
to pay (or that the Public Body would pay such levies on behalf of the
Contractor and the Personnel).
The Public Body warrants that the Contractor, the Sub-Contractors and the Personnel
shall be exempt from (or that the Public Body shall pay on behalf of the Contractor,
the Sub-Contractors and the Personnel, or shall reimburse the Contractor, the Sub-


Reference
Contractors and the Personnel for) any indirect taxes, duties, fees, levies and other
impositions imposed, under the Applicable Law, on the Contractor, the Sub-
Contractors and the Personnel in respect of:
(f) Any payments whatsoever made to the Contractor, Sub-Contractors and the
Personnel (other than nationals or permanent residents of the Federal Democratic
Republic of Ethiopia), in connection with the carrying out of the Works;
(g) Any equipment, materials and supplies brought into the Federal Democratic
Republic of Ethiopia by the Contractor or Sub-Contractors for the purpose of
carrying out the Works and which, after having been brought into such
territories, will be subsequently withdrawn there from by them;
(h) Any equipment imported for the purpose of carrying out the Works and paid for
out of funds provided by the Public Body and which is treated as property of the
Public Body;
(i) Any property brought into the Federal Democratic Republic of Ethiopia by the
Contractor, any Sub-Contractors or the Personnel (other than nationals or
permanent residents of the Federal Democratic Republic of Ethiopia), or the
eligible dependents of such Personnel for their personal use and which will
subsequently be withdrawn there from by them upon their respective departure
from the Federal Democratic Republic of Ethiopia, provided that:
(i) the Contractor, Sub-Contractors and Personnel, and their eligible dependents,
shall follow the usual customs procedures of the Federal Democratic
Republic of Ethiopia in importing property into the Federal Democratic
Republic of Ethiopia; and
(ii) if the Contractor, Sub-Contractors or Personnel, or their eligible dependents,
do not withdraw but dispose of any property in the Federal Democratic
Republic of Ethiopia upon which customs duties and taxes have been
exempted, the Contractor, Sub-Contractors or Personnel, as the case may be,
(i) shall bear such customs duties and taxes in conformity with the
regulations of the Federal Democratic Republic of Ethiopia, or (ii) shall
reimburse them to the Public Body if they were paid by the Public Body at
the time the property in question was brought into the Federal Democratic
Republic of Ethiopia
GCC 22.1 The percentage to apply to the value of the work not completed, representing the
public Body's additional cost for completing the Works, is [insert percentage]10% of
the remaining work.
3.2.3. Obligations of the Public Body
GCC 30.2 The Public Body shall provide the following further assistance to the Contractor:
The client will support the contractor by writing official letters to the concerned
bodies to get full access to the site and permission. [If there is no such further


Reference
assistance, delete this SCC Clause.]
The documents to be provided by the Public Body and the Engineer are the following:
GCC 30.3
N.A.[Specify the documents to be provided and the procedure used, if necessary, by
the Public Body and the Engineer to approve drawings and other documents provided
by the Contractor]
3.2.4. Obligations of the Contractor
GCC 34.5(b) The Public Body's prior approval is also required for: any variation order.
The Schedule of Key Personnel to carry out the functions stated in the Schedule of
GCC 38.3
Requirements is the following: as per section 3.[insert Schedule of Key Personnel]
GCC 39.2 (b) The amount of aggregate liability shall be: [insert amount of aggregate
liability]1,000,000 Birr
The minimum insurance cover and deductibles shall be:
(j) The minimum cover for insurance of the Works, Plant and Materials is
[insert amount]100%
(k) The maximum deductible for insurance of the Works, Plant and Materials
is none [insert amount]
(l) The minimum cover for insurance of Equipment is [insert amount] 100%
GCC 40.1
(m) The maximum deductible for insurance of Equipment is [insert
amount].none
(n) The minimum cover for insurance of property is [insert amount] (f)
(o) The maximum deductible for insurance of property is [insert amount]none
(p) The minimum cover for personal injury or death insurance is 100% [insert
amount] with no deductible
The amount of insurance covering liability with regard to risks and civil liability
insurance shall be: [tick appropriate box]
GCC 40.3
(i) Unlimited[specify amount]; or
(ii) Limited[specify amount].
The Contractor shall submit a Program of implementation of the tasks within [insert
days]fifteen days of delivery of the Notice of Acceptance.
GCC 41.1
The specific requirements of the Program of implementation of tasks are the
following: N.A.[Specify specific requirements of the Program. if any]
GCC 41.4 The period between Program updates is [insert days]30 days
The amount to be withheld for late submission of an updated Program is [specify
amount]100,000 birr


Reference
The amount of the Performance Security shall be: Ten percent (10%) of the contract
GCC 58.1 price. [indicate the amount of the Performance Security]
The types of acceptable Performance Securities are: [insert the name and description
of Performance Security acceptable to the ] Bank or Insurance guarantee to the Public
GCC 58.4 Body.
The currency shall be: [indicate currency of the Contract Security]Birr
In case of joint ventures, all members shall furnish performance guarantee.
Discharge of the Performance Security shall take place: with GCC Sub-Clause 58.8
GCC 58.8 [insert (a) in accordance with GCC Sub-Clause 58.8; or (b) indicate how the
Performance Security shall be discharged]
3.2.5. Payments to the Contractor
All payment to the Contractor under this Contract shall be made in [insert
GCC 59.1
currency]Birr
Advance payment [insert “shall be” or “shall not be”] granted to the Contractor, at his
GCC 60.1
request.
The amount of the advance payment shall be: 30% of the contract amountinsert the
GCC 60.2
total amount of advance payment which shall not exceed 30% of the total contract
price]
The following provisions shall apply to the advance payment and the
GCC 60.9
advance payment security:
(q) An Advance Payment Security shall be required.
(r) An advance payment shall be made within 15[insert number] days after the
Effective Date. The advance payment will be set off by the Public Body in equal
installments against the statements for the first 8[insert number] months of the
Works until the advance payment has been fully set off.
(s) The Advance Payment Security shall be in the amount and in the currency
of the local [foreign] [local] currency portion of the advance payment.
(t) The repayment of the advance payments shall take the form of deductions
based on the monthly claims
(i) The advance payment (maximum of 30%) shall be repaid by means of
deductions from the installments and, if necessary, the balance due to the
Contractor. This repayment shall begin with the first installment and be
completed, at the very latest; by the time 80% of the amount of the contract
has been paid.
Repayment shall be made in the same currency as the advance payment.
The amount to be deducted from each installment shall be calculated using
the following formula:


Reference
Va  D
R
Vt  0.8
where:
R = the amount to be repaid
Va = the total amount of the advance payment
Vt = the initial contract amount
D = the amount of the installment.
The result is rounded up to two decimal places.
The amount of retention money shall be Five percent (5%) out of which 2.5% shall be
released in provisional acceptance the rest after a one year (365 days) defect liability
GCC 61.1 period. [Specify the practical arrangements for retention monies. Normally, the sum to
be retained from interim payments to guarantee implementation of the Contractor's
obligations during the Defects Liability Period is 10% of each installment]
The fraction for each specified element and exact combination of elements that will be
applied in the formula for price adjustment shall be. as follows:
GCC 62.7, 62.13
There is no any price adjustment on any account. [insert elements , their fraction and
formula to be applied]
The following methods shall apply to the valuation of works:
(ii) The amounts due in case of unit-price contract shall be determined' as
follows: [insert methodology]
GCC 63.1 (iii) The amounts due in case of lump sum contract shall be determined' as
follows: [insert methodology (for example: through the measurement of the
percentage of works carried out in relation to the firm quantities of each item of
the breakdown of the lump-sum price and by applying that percentage to the
lump-sum price of the related item)]
Arrangements for interim payments shall be the following:
 Thirty percent (30%) of contract price as an advance payment.
GCC 64.1
 Interim payment at the discretion of the contractor for each completed work and
supplied material. [specify the practical arrangements for interim payments]
GCC 64.7 The frequency of interim payment shall be: At any time at the discretion of the
contractor but the minimum amount is 500,000 Birr. [insert frequency of interim
payment]
The draft Final Statement of Account shall be submitted at the latest at the moment of
GCC 65.1
the Contractor's application for the provisional acceptance certificate.
The Engineer shall prepare and sign the Final Statement of Account within 30 days
GCC 65.2
from the issue of the certificate of final acceptance referred to in GCC Clause 89.

3.2.6. Performance of the Contract
The Scope of Works shall be defined in: Section 6, Schedule of Requirements

GCC 70.1
[insert “Section 6, Schedule of Requirements” or indicate where the Scope of
Works shall be defined]
The Contractor shall carry out the Works at following Sites: At different parts of
GCC 70.2
the city of Addis Ababa as ordered by the Agency’s representative. [list sites]
GCC 71.1 The Start Date shall be 15 days after contract signing date [insert date]
The Intended Completion Date for the whole of the Works shall be 6 months
GCC 72.1
after the signing a contract.Ninety (90) calendar days for Lot-I and one hundred
eighty (180) calendar day for Lot-II.
The following events shall also be Compensation Events: None[list additional
GCC 74.1(j)
Compensation Events, if any]
GCC 79.1 The work register shall be: [tick appropriate box]
(iv) Required[specify the practical details]; or
(v) Not required.
The technical rules for drawing up the statements shall be: BATCODA.
GCC 79.2
[Specify the technical rules for drawing up the statements]
The works, components, equipment and materials used in their construction must
comply with:
(u) The following specifications[list specifications]; as defined in the
GCC 80.2
schedule of the requirement.
(v) The requirements of [Specify the technical document(s) containing
these requirements]as defined in the schedule of the requirement.
3.2.7. Acceptance and Defects Liability
The defect liability period begins from the provisional acceptance of the work.
GCC 86.3
[Specify whether the Defects Liability Period begins if this does not run from the
date of partial acceptance]
The partial acceptance of each completed signalized intersection will be
GCC 87
conducted when it starts functioning provided that acceptance is requested by the
contractor. The client will arrange partial acceptance date and check list upon
submission of the formal request letter from contractor. [Specify detailed
arrangements for provisional acceptance; if any]

Section 9: Contract Forms
All contract forms for this bid are as per PPA Version 1, July 2011 for Procurement of Works for
International competitive Bid (ICB)
[insert date of signing]

Document: Contract Forms Page 1 of 1 Issued by:

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The Federal Democratic Republic of Ethiopia

Addis Ababa City Administration Traffic Management Agency

Standard Bidding Document (SBD)

For Procurement of Works

For International Competitive Biddings (ICB)

Procurement of Supply, Design,

Procurement Reference Number AARTMA/ICB/PD/Works/05/2012

Addis Ababa, Ethiopia

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

27. Withdrawal, Substitution, and Modification of Bids 17

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

Administration Agency or their auditors investigation into allegations of a corrupt,

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

subcontractor in more than one bid; or

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

said Bidding Documents will take precedence.

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

Bid Documents based on such modification.

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

6. Technical Qualifications, Competence, and Experience of the Bidder

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

7. Financial Standing of the Bidder

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

evaluation of the proposed alternative technical solution by the Public Body,

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

(b) An irrevocable Letter of Credit;

11.7 The bid security may be forfeited:

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

satisfy the criteria for eligibility as described in ITB 34.

D. Submission and Opening of Bids

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

1.2 The inner and outer envelopes shall:

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

E. Evaluation and Comparison of Bids

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

presenting substantially responsive Bid.

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

prevail, unless the amount expressed in words is related to an arithmetic error,

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

accordance with ITB Clause 4.6;

9.3 Professional admissibility

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

9.5 Financial admissibility

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

13. Acceptance or Rejection of Bids

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

SBD-Works (ICB) - Prepared by the FPPA (Version 1, August 2011)

(b) The total contract price;