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14-Memory Cafe Budget Template

The document provides a sample budget template for a Memory Café program. It outlines estimated start-up expenses like coordinator time, decorations, and supplies. Ongoing program expenses are also listed, including coordinator pay, refreshments, outreach costs, and overhead. Potential income sources like donations and sponsorships are noted. The largest expense is typically the coordinator's time to plan, organize, and run the café sessions.

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megi agus
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181 views

14-Memory Cafe Budget Template

The document provides a sample budget template for a Memory Café program. It outlines estimated start-up expenses like coordinator time, decorations, and supplies. Ongoing program expenses are also listed, including coordinator pay, refreshments, outreach costs, and overhead. Potential income sources like donations and sponsorships are noted. The largest expense is typically the coordinator's time to plan, organize, and run the café sessions.

Uploaded by

megi agus
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Sample Memory Café Budget Template

Note that cost varies based on coordinator pay rate, café activities, organizational overhead rate, and other factors.
Make sure to include fringe benefits in coordinator's hourly rate.

START-UP EXPENSES Hourly rate Total cost


Approximately 100 hours of program/volunteer coordinator's time
Decorations for café ambience (typically $100 - $250)
(Necessary items: name tags, table cloths, paper plates/cutlery/napkins/cups.
Optional: LED candles, vases/silk flowers, Café sign, reusable serving plates.)
Total start-up expenses 0.00

ONGOING PROGRAM EXPENSES Per Session Annual


Program/volunteer coordinator (approx. 20 hours work time per café session)
Artist honoraria
Artist materials for visual art sessions
Outreach/Publicity (materials, ads)
Refreshments
Photocopying
Monthly mailing to guests
Optional expenses
Fee for use of space
Outings
Other expense
subtotal $0.00 $0.00
Overhead cost at 13% of direct expenses [edit % as needed] $0.00 $0.00
Total ongoing expenses (subtotal + overhead) $0.00 $0.00

PROGRAM INCOME Per Session Annual


Donations from Memory Café guests
In-kind support (food, other items)
Business sponsorships
Total income $0.00 $0.00

Other possible sources of income: grants, birthday/memorial sponsorships from guests

NET PROGRAM EXPENSE Per Session Annual


$0.00 $0.00

Notes:
Typically the greatest expense is the program/volunteer coordinator's time.
If the café is held at a coffeehouse, it is not necessary to provide food/beverage, which reduces the cost.
Assume $25/hr, inclusive of benefits

hours cost
Start up time
Internal planning 15 375
Community meeting 17 425
Start-up Publicity (making flyer, outreach) 20 500
52 1300

Monthly time
mailing 4
inputting new participant info 2
planning activity 4
shopping for food, materials 3
set up, clean up 4
actual café time 3
20 500

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