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    14-Memory Cafe Budget Template

    Uploaded by

    megi agus
    The document provides a sample budget template for a Memory Café program. It outlines estimated start-up expenses like coordinator time, decorations, and supplies. Ongoing program expenses are also listed, including coordinator pay, refreshments, outreach costs, and overhead. Potential income sources like donations and sponsorships are noted. The largest expense is typically the coordinator's time to plan, organize, and run the café sessions.

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    14-Memory Cafe Budget Template

    Uploaded by

    megi agus
    155 views3 pages
    The document provides a sample budget template for a Memory Café program. It outlines estimated start-up expenses like coordinator time, decorations, and supplies. Ongoing program expenses are also listed, including coordinator pay, refreshments, outreach costs, and overhead. Potential income sources like donations and sponsorships are noted. The largest expense is typically the coordinator's time to plan, organize, and run the café sessions.

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    Sample cafe budget plan

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    14-Memory cafe budget template

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    The document provides a sample budget template for a Memory Café program. It outlines estimated start-up expenses like coordinator time, decorations, and supplies. Ongoing program expenses are also listed, including coordinator pay, refreshments, outreach costs, and overhead. Potential income sources like donations and sponsorships are noted. The largest expense is typically the coordinator's time to plan, organize, and run the café sessions.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    155 views3 pages

    14-Memory Cafe Budget Template

    Uploaded by

    megi agus
    The document provides a sample budget template for a Memory Café program. It outlines estimated start-up expenses like coordinator time, decorations, and supplies. Ongoing program expenses are also listed, including coordinator pay, refreshments, outreach costs, and overhead. Potential income sources like donations and sponsorships are noted. The largest expense is typically the coordinator's time to plan, organize, and run the café sessions.

    Copyright:

    © All Rights Reserved
    Download as XLSX, PDF, TXT or read online from Scribd
    Download as xlsx, pdf, or txt
    of 3

    Sample Memory Café Budget Template

    Note that cost varies based on coordinator pay rate, café activities, organizational overhead rate, and other factors.
    Make sure to include fringe benefits in coordinator's hourly rate.

    START-UP EXPENSES Hourly rate Total cost


    Approximately 100 hours of program/volunteer coordinator's time
    Decorations for café ambience (typically $100 - $250)
    (Necessary items: name tags, table cloths, paper plates/cutlery/napkins/cups.
    Optional: LED candles, vases/silk flowers, Café sign, reusable serving plates.)
    Total start-up expenses 0.00

    ONGOING PROGRAM EXPENSES Per Session Annual


    Program/volunteer coordinator (approx. 20 hours work time per café session)
    Artist honoraria
    Artist materials for visual art sessions
    Outreach/Publicity (materials, ads)
    Refreshments
    Photocopying
    Monthly mailing to guests
    Optional expenses
    Fee for use of space
    Outings
    Other expense
    subtotal $0.00 $0.00
    Overhead cost at 13% of direct expenses [edit % as needed] $0.00 $0.00
    Total ongoing expenses (subtotal + overhead) $0.00 $0.00

    PROGRAM INCOME Per Session Annual


    Donations from Memory Café guests
    In-kind support (food, other items)
    Business sponsorships
    Total income $0.00 $0.00

    Other possible sources of income: grants, birthday/memorial sponsorships from guests

    NET PROGRAM EXPENSE Per Session Annual


    $0.00 $0.00

    Notes:
    Typically the greatest expense is the program/volunteer coordinator's time.
    If the café is held at a coffeehouse, it is not necessary to provide food/beverage, which reduces the cost.
    Assume $25/hr, inclusive of benefits

    hours cost
    Start up time
    Internal planning 15 375
    Community meeting 17 425
    Start-up Publicity (making flyer, outreach) 20 500
    52 1300

    Monthly time
    mailing 4
    inputting new participant info 2
    planning activity 4
    shopping for food, materials 3
    set up, clean up 4
    actual café time 3
    20 500

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