QMS Development Check List

Supplier Name & Address : Supplier code:

Contact Person:
Telephone:
Fax:
Email:

Products Manufactured: Annual turnover: No of employees:

Operators:
Year of Establishment :
Management staff:

Previous audit scores

Audit date Score Auditor

Applicable
Score
S No Summary scores maximum % mark Remarks
obtained
score
1 Resources 30 0%
2 Purchasing 30 0%
3 Incoming Material Control 40 0%
4 Calibration/ Testing 40 0%
5 In Process Quality Control 60 0%
6 Maintenance 25 0%
7 Continuous improvement 15 0%

Total 240 0

Conclusions
Final score = Score obtained x 100 =
Applicable max.score 0%
CURRENT YEAR
Date Singature
Auditor
Score Auditor :
Previous
Pending
NCR
New Auditee:
Total

Criteria for scoring

Each audit point is rated from 1 to 5 scale. Following are the details of rating
Score 0 can be given for non-availability/adherance of the requirement
Score 1 to 2 is given for just meeting the requirement, but scope for improvement
Score 3 to 4 can be given if the supplier meeting all the requirements.
Score 5 can be given if the supplier is following an excellent system for the specified requirement

Action points:
The action points against each score is given as follows

Score (%) Decision Remarks

Supplier should show improvement with in an agreed time period. PREM shall take decision on
Less than 75 Needs improvement
Selection /Continuance of the supplier.

75-85 Satisfactory Conditional approval based on action plan to improve upon to achieve a min. score of 75

Above 85 Can be approved Supplier to show improvement with respect to the current level during next audit.
 Format #
QMS Development Check List Revision
Rev. Date
Score
S.No System Requirements Audit Observations
1 2 3 4 5
I Resources
1 Over all house keeping - 5S

Does supplier have clearly defined organization structure ? Are roles and
responsibility of individual identified?
2
Are you certified to ISO 9001 / ISO TS16949? If yes, give a copy of the
certificate.
3 Is there a contact person identified for quality issues?

4 Is competency of employees,required to perform their role identified?

Are on the job training records available for all the employees? Skill matrix
5
available/displayed?

Do they have adequate resource for inspection activity covering all shift or
6
delegated responsibility for inspection?

Total 0 0 0 0 0 0
II Purchasing

1 Do suppliers have list of approved source?

2 Are the raw material procured from approved sources?

3 Is the raw material stored properly to avoid deterioration?

4 Are raw material identified properly?

Have the shelf life items been identified,validated periodically and FIFO system
5
followed?

6 Are inventory monitored and controlled?

Total 0 0 0 0 0 0
III Incoming Material Control

1 Are incoming plan available?

2 Is status of incoming material properly identified?

3 Is rejected material identified and kept separately?

4 Is Sampling Plan being followed?

5 Are accepted materials stored properly to avoid damages/deterioration?

6 Are adequate inspection facilities available?

7 Is audit record of incoming material available?

Is a corrective/preventive action for the incoming product quality issues

8
available and how effective is the system?
Total 0 0 0 0 0
 Format #
QMS Development Check List Revision
Rev. Date
Score
S.No System Requirements Audit Observations
1 2 3 4 5
IV Calibration / Testing

1 Is there a Master list of Gauges / Instruments?

2 Are calibrating history cards available?

3 Is calibrating frequency being followed?

Are the calibrated instruments identified properly for next due or usage for the
4
particular period?

5 If carried out in house, do they have calibration work instructions/procedures?

Does the in house calibration work instructions have traceability to national

6
standards?

7 Are the Jigs/Fixture(Locating Pins)calibrated periodically?

8 If carried out in house,do they have calibration work instructions/procedures?

Total 0 0 0 0
V In - Process Quality Control

1 Does Process Flowchart exist for every item?

2 Is PFMEA carried out and regularly reviewed?

3 Are inspection plans/control plans for in process inspection available?

Does each operation have SOP (Standard Operating Procedures/ Operation

4
Standard)?

Are SOP's/operation standard displayed near the machine?Does the operator

5
understand the SOP/operation standard?

Is there a system of first piece approval? Does it confirm to the inspection

6
control plan?

Is there a patrol inspection?Are process monitoring charts available? Does it

7
conform to inspection/control plan?

8 Are rejected items identified and kept separately?

9 Are rework items identified and kept separately?

10 Are rework data recorded?

11 Are rework instructions available to carry out the rework?

12 Is the corrective and Preventive Actions initiated for in house rejections/rework?

Total 0 0 0 0 0
 Format #
QMS Development Check List Revision
Rev. Date
Score
S.No System Requirements Audit Observations
1 2 3 4 5
VI Maintenance

1 Is list of Plant and machinery available?

2 Is Preventive maintenance plan/schedule available?

Have the Preventive maintenance been carried out as per checklist/work

3
instructions?

Are History Cards available for all the machines and have they been updated
4
based on major breakdoen and parts replacement?
Is the down time analysis been carried out with the aim to increase the
5
availability of machines?

Total 0 0 0 0 0
VII Continuous Improvement

1 Are Kaizens being done regularly?

2 Are Kaizens demonstrated in the shop floor?

3 Are Poke Yoke ( Mistake proofing ) Implemented during process

0 Total 0 0 0 0 0