Superior University Sialkot Campus: Hostel Management System

Hostel Management System
Superior University
Sialkot Campus
0|Ho s t e l Ma n a g e m e n t s S y s t e m
Software Engineering
Course Instructor:
Professor Obaid Ullah
HOSTEL MANAGEMENT
SYSTEM
System Requirements and Specification
AUGUST 21, 2016

FIZAN AMJAD BSIT
MUHAMMAD FAHAD BSIT
Table of Contents
Project Plane ....................................................................................................................5

1.1) Introduction:..............................................................................................................6
1.1.1) Objectives and concentrations:......................................................................7
1.1.2) Scope and limitations: ...................................................................................7
1.2) Project Organization (The team):..............................................................................8
1.3) Schedule: ...................................................................................................................8
1.4) Hardware and software Cost and Requirements: .....................................................9
1.5) Project management approach: .............................................................................. 10
Chapter 2 ......................................................................................................................... 11
Software........................................................................................................................... 11
Requirement................................................................................................................... 11
Specification ................................................................................................................... 11
)1 ( Preface: ................................................................................................................ 12
(2) Introduction: ............................................................................................................ 12
(3) Glossary: ................................................................................................................... 12
(4) User Requirements Definition: ................................................................................ 13
(5) System Architecture: ................................................................................................ 13
(6) System Requirement Specification: ......................................................................... 14
(6.1) Functional System Requirement:....................................................................... 14
(6.2) Non-Functional System Requirements: ............................................................ 15
(6.3) System Requirement Specification:........................................................................ 16
(6.3.1)Hardware Requirements ................................................................................ 16
(6.3.2)Software Requirements .................................................................................. 16
(7) System Models: ......................................................................................................... 16
Chapter 3 ......................................................................................................................... 17
System Design ................................................................................................................ 17
3.1) Introduction: ........................................................................................................... 18
3.2) Context Diagram:.................................................................................................... 18
3.1.1) Use Case:............................................................................................................... 19
3.1.2) Sequence Diagram: .............................................................................................. 20
3.1.3) Activity Diagram: ................................................................................................. 21
Chapter 4 ..................................................................................................................... 22
Testing.............................................................................................................................. 22
4.1) Introduction of Testing ........................................................................................ 23
4.1.1) White box testing: .............................................................................................. 23
4.1.2) Black box testing: ............................................................................................... 23
4.1.3) Unit testing:......................................................................................................... 23
4.1.4) System testing: ................................................................................................... 24
4.1.4) Security testing: ............................................................................................... 24
4.1.4) Performance testing: ........................................................................................ 24
Reference: ....................................................................................................................... 24
Chapter 1
Project Plane
1.1) Introduction:
This document will propose all features and procedures to develop the system.
This document specially containing details about objectives, scope limitation,

process model, primary requirements, team development, possible project risks,
project schedule, and finally monitoring and reporting mechanisms.
As the name specifies “HOSTEL MANAGEMENT SYSTEM” is software

developed for managing various activities in the hostel. For the past few years the
number of educational institutions is increasing rapidly. Thereby the number of
hostels is also increasing for the accommodation of the students studying in this
institution. And hence there is a lot of strain on the person who are running the
hostel and software’s are not usually used in this context. This particular project
deals with the problems on managing a hostel and avoids the problems which
occur when carried manually.
Identification of the drawbacks of the existing system leads to the designing of

computerized system that will be compatible to the existing system with the
system which is more users friendly and more GUI oriented. We can improve the
efficiency of the system, thus overcome the drawbacks the existing system.
1.1.1) Objectives and concentrations:
 To deal with Hostel Management System in an easy way and an

efficient mannered.
 Create strong and secrete data base that allow for any connection in
a secret way, to prevent any outside or inside attacks.
 Allow each student to reserve the more than one room to the
student.
1.1.2) Scope and limitations:
 Hostel Managements System is designed for Hostel (like schools,

universities).
 There will be pre-defined criteria’s for the Reserve to the hostels.
 He checks the attested application forms of the students obtained
from the internet and verify it with the student database.
 If the students are found eligible then they are allotted to the hostel
Room.
1.2) Project Organization (The team):
Job Title Description
1  To manage all processes in the project

Project Manager
2  To design the models and diagrams that helps
SW Designer
the programmer in implementation phase.
3  One from outside the team and the other from
Two Testers
the inside the project team.
4  Fahad perform SQL
DB Administrator
5  To analyze the requirements of Hostel
SW Analyst
Managements System.
6  Collects drafts from each member.
 Rewrite and reformate the documents come
from each member.
Writer
 Have good print skills.
 Have a good skill to correct grammars of
statements.
1.3) Schedule:
1.4) Hardware and software Cost and Requirements:
Hardware Cost and Requirements:
Item Item Count Item price
Computers resent version 4 30000 for each one
ADSL Internet provider - 1300 in month
Office - 15000 in month
External HD 4 1000 for each one
Team salary 4 20000 per month (80000)
Software Cost and Requirements:
Item Item Count Item price
Office 2007 1 1000
SQL 2 2000
Another Cost and Requirements:
Drinks and Food - 1000 Per Day (30000)
Total 253300
1.5) Project management approach:
Software Process Model:
To solve an actual problems in an industry, software developer or a team

of developers must integrate with a development strategy that include the
process, methods and tools layer and generic phases. This strategy is often
referred to a process model or a software developing paradigm.
Our project follows the waterfall model.
The steps of waterfall model are:

 Requirement Definition
 System and Software Design
 Implementation
 Integration and System Testing
 Operation and Maintenance
Figure (1 .1 ): Waterfall model
10 | H o s t e l M a n a g e m e n t s S y s t e m
Chapter 2
Software
Requirement
Specification
(1) Preface:
This document has been written to apply a new version of SRS Software
Requirements Specification depends on IEEE-STD-830-1998 standard. So, you
must compare this document with this standard.
This is the first version for Hostel Managements system.

This document is the basic intended for any individual user, developer, tester,
project manager or documentation writer that needs to understand the basic
system architecture and its specifications.
(2) Introduction:
The purpose of this SRS document is to write the functional and non-functional
user or system requirements that represent the characteristics of Hostel
Managements System.
The scope and limitation of this system is:
 Hostel Managements System is designed for Hostel (like schools,

universities).
 There will be pre-defined criteria’s for the Reserve to the hostels.
 He checks the attested application forms of the students obtained
from the internet and verify it with the student database.
 If the students are found eligible then they are allotted to the hostel
Room.
(3) Glossary:
Short name Description
1 HMS Hostel Managements System
2 Hostel Managements He checks the attested application forms of
System the students obtained from the internet and
verify it with the student database.
3 Administrator Who is responsible to create a new allotment

of Room, delete Reserved Room. The person
who control the system
(4) User Requirements Definition:
The user requirement for this system is to make the system fast, flexible, less
prone to error, reduce expenses and save the time.
 Less human error ·
 Strength and strain of manual labor can be reduced ·
 High security ·
 Data redundancy can be avoided to some extent ·
 Data consistency ·
 Easy to handle ·
 Easy data updating ·
 Easy record keeping ·
 Backup data can be easily generated.
(5) System Architecture:
(6) System Requirement Specification:
(6.1) Functional System Requirement:
This section gives a functional requirement that applicable to the HMS.

These are sub modules in this phase.
 Administrator module.
 User Module
 Hostel Module
 Registration Module
The functionality of each module is as follows:
 Administrator module:
The Administrator can:

1. Allot different students to the different hostels.
2. Vacate the students for the hostels.
3. Control the status of the fee payment.
4. Edit the details of the students & modify the student records.
 User Module:
1. It allows the different users to access the registration forms.

2. He can view the Student administration division of the different
hostels and also view the notice boards.
 Hostel Module:
As the student’s course is over they will vacate their rooms. So it is

required for the administrator to remove their records from the
database tables. This section includes the option for the room v acation
and the deletion of the particular record from the database.
 Registration Module:
This section provides a form to the students which can be filled by

them, and a copy of the filled page can be taken in the printed form.
This is later submitted to the Hostel authorities can be verified by them
before allotting them to the respective hostels Rooms.
(6.2) Non-Functional System Requirements:
(6.2.1) Performance Requirements

Some Performance requirements identified is listed below:
 The database shall be able to accommodate a thousand record

to store.
 The software shall support use of multiple users at a time.
 There are no other specific performance requirements that will
affect development.
(6.2.2) Safety Requirements

The database may get crashed at any certain time due to virus or
operating system failure. Therefore, it is required to take the database
backup.
(6.2.3) Security Requirements

Some of the factors that are identified to protect the software from
accidental or malicious access, use, modification, destruction, or
disclosure are described below. Keep specific log or history data sets
 Assign certain functions to different modules
 Restrict communications between some areas of the program
 Check data integrity for critical variables
 Later version of the software will incorporate encryption
techniques in the user/license authentication process.
(6.3) System Requirement Specification:
(6.3.1)Hardware Requirements
 Processor: Pentium or Greater

 RAM: 512MB
 Hard Disk:1GB
 Keyboard
 Monitor or LCD
(6.3.2)Software Requirements
 Tool : Command Prompt

 Database: SQL
 Operating System: Microsoft Windows

(7) System Models:
In this system we are use waterfall model to apply these ideas. Which is help us to
separate each step and when we finish a one phase the output of it is the input to
the next phase. Also, we can backwards if there is a new requirement or to apply
any update.
Chapter 3
System Design
3.1) Introduction:
In this chapter we are introduce Use Case diagram, HMS system architecture, principal
system object, design model and object interface.
3.2) Context Diagram:
This diagram represents what are the bounders and scope of Hostel
managements System project. It describes the main objective of the
system and its entities involved.
3.1.1) Use Case:
3.1.2) Sequence Diagram:
3.1.3) Activity Diagram:
Chapter 4
Testing
4.1) Introduction of Testing
Software testing is a process of executing a program or application with the intent of

finding the software bugs. It can also be stated as the process of validating and verifying
that a software program or application or product: Meets the business and technical
requirements that guided its design and development.
4.1.1) White box testing:

 White Box Testing is applied in HMS system Design.
 It is also called as STRUCTURAL TESTING or GLASS BOX TESTING.

 Testers use the knowledge of internal logic of the system.
 Mostly verification techniques are used.
 It does not ensure that the user requirement had been met.
 Cost is very high since expert testers are required.
 Example: feasibility review, designer review.
4.1.2) Black box testing:

 Black Box Testing applied on HMS Requirements (Functional).
 It is also called as FUNCTIONAL TESTING. These tests are conducted

at interface.
 Testers do not have information about the internal functionality of the
system.
 Mostly validation techniques are used.
 It stimulates the actual system usage.
 They have potential of not detecting the logical errors.
 Example: unit testing, integration testing, system testing, and
acceptance testing.
4.1.3) Unit testing:
Testing of individual software components or modules. Typically done by the

programmer and not by testers as it requires detailed knowledge of the internal
program design and code. May requires developing test driver modules or test
harnesses.
 In which check the every unit or part of HMS.

4.1.4) System testing:

Entire system is tested as per the requirements. Black-box type testing that is
based on overall requirements specifications, covers all combined parts of a
system.
 In which Testing check the Whole HMS System beginning to the end of
HMS SRS.
4.1.4) Security testing:
 Security testing verifies that system protection mechanism prevent

improper penetration of data alteration.
 It also verifies that protection mechanism built into the system prevent
intrusion such as unauthorized internal or external access or willful
damage.
 System design goal is to make the penetration attempt more costly
than the value of information that will be obtained in it.
4.1.4) Performance testing:

 Performance testing evaluates the run time performance of the
software especially real time software.
Reference:
https://www.scribd.com/doc/48405156/Hostel-Management-
System
http://creately.com/diagram/example/idb0x6892/Hoste l%20Ma nagement
%20System
http://codeeveryworld.blogspot.com/2013/05/c lass-diagram-use-case-
diagram-activity.html
http://www.slideshare.net/MiniGupta 2/hostel-management
https://www.google.com.pk/sea rch?q=hostel+manageme nt+system+use+

case+diagram&espv=2&biw=1280&bih=699&source=lnms&sa=X&sqi=2&p
jf=1&ved=0ahUKEwjymJ2wyO7OAhWGuhoKHeZWAGQQ_AUICygA&dpr=1
 Software Requirement Specifications, Hostel Managements System.

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Hostel Management System

AUGUST 21, 2016

Project Plane ....................................................................................................................5

This document specially containing details about objectives, scope limitation,

As the name specifies “HOSTEL MANAGEMENT SYSTEM” is software

Identification of the drawbacks of the existing system leads to the designing of

 To deal with Hostel Management System in an easy way and an

1.1.2) Scope and limitations:

 Hostel Managements System is designed for Hostel (like schools,

Job Title Description

1  To manage all processes in the project

Hardware Cost and Requirements:

Item Item Count Item price

Computers resent version 4 30000 for each one

ADSL Internet provider - 1300 in month

Office - 15000 in month

External HD 4 1000 for each one

Team salary 4 20000 per month (80000)

Software Cost and Requirements:

Item Item Count Item price

Office 2007 1 1000

Another Cost and Requirements:

Drinks and Food - 1000 Per Day (30000)

To solve an actual problems in an industry, software developer or a team

Our project follows the waterfall model.

The steps of waterfall model are:

Figure (1 .1 ): Waterfall model

This is the first version for Hostel Managements system.

 Hostel Managements System is designed for Hostel (like schools,

3 Administrator Who is responsible to create a new allotment

(5) System Architecture:

This section gives a functional requirement that applicable to the HMS.

The functionality of each module is as follows:

The Administrator can:

1. It allows the different users to access the registration forms.

As the student’s course is over they will vacate their rooms. So it is

This section provides a form to the students which can be filled by

(6.2) Non-Functional System Requirements:

(6.2.1) Performance Requirements

 The database shall be able to accommodate a thousand record

(6.2.2) Safety Requirements

(6.2.3) Security Requirements

 Processor: Pentium or Greater

 Tool : Command Prompt

(7) System Models:

3.2) Context Diagram:

Software testing is a process of executing a program or application with the intent of

4.1.1) White box testing:

 It is also called as STRUCTURAL TESTING or GLASS BOX TESTING.

4.1.2) Black box testing:

 It is also called as FUNCTIONAL TESTING. These tests are conducted

4.1.3) Unit testing:

Testing of individual software components or modules. Typically done by the

4.1.4) System testing:

4.1.4) Security testing:

 Security testing verifies that system protection mechanism prevent

4.1.4) Performance testing:

https://www.google.com.pk/sea rch?q=hostel+manageme nt+system+use+

 Software Requirement Specifications, Hostel Managements System.