Running head: INFORMATION SYSTEMS

ASSIGNMENT 1

PROJECT MANAGEMENT

Student Name: Navreet Singh Sandhu

Student ID: 10500142
Due date: 21 August 2020
 Table of Contents
1. HRM Plan including Organisation chart, RACI matrix and resource histogram....................2

RACI Matrix....................................................................................................................................3

Resource Histogram.........................................................................................................................4

2. Procurement Plan.....................................................................................................................9

Communication plan......................................................................................................................12

3. WBS Activity.........................................................................................................................14

4. Project Phase..........................................................................................................................15

5. Reference:..............................................................................................................................16

1 INFORMATION SYSTEMS
 Assignment 2
1. HRM Plan including Organisation chart, RACI matrix and resource
histogram
HRM plan is the key prerequisite for a firm/business/enterprise to be succeed in their goals or for

a specific objective lie under some kind of current project (Qudah and et al., 2020). HRM

planning is a plan or design to execute to in a systematic way to carry out HR operations in the

attainment of objective effectively. The HRM Plan for said project is given as:

Organisation Chart

The organisation chart is simply represent structural breakdown of any organisation or project. It

usually explain the hierarchy of Human Resource of any firm. It is graphical representation of

reporting pattern. This diagram also used for IT related project management. The Organisational

Data Center Data Centre

project Owner

2 INFORMATION SYSTEMS Training Manager

Project Manager Technician Team
Computer
Software Expet
Functional Computer
Project Sponsr Project Manager
Lead/Team Leader Hardware Expert
Data Importer and
Exporter

Chart of this project of Network extension is as follows:

Organizational Chart for Project Management made in Adobe Photoshop

 RACI Matrix

RACI is usually defined as the matrix which shows rectangular representation of duties of

project members, more precisely it displays who is responsible for certain task, who is

accountable for certain task, who is consultant for the task and to whom all this have to be

informed. In other words, this matrix simply maps out all the task or assignment of a project and

also defines the duties of different stakeholders regarding task. This Matrix is for IT related

project management.

3 A= AccountableSYSTEMS
INFORMATION C= Consulted I= Informed R= Responsible
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1.1 Identification of the system requirements I C R A

1.2 Define the requirements of the system I C R A
1.3 Management plan for the information system requirementsI A R C
1.4 Analysis of the information system I A C R
1.5 Understand the client's requirements A R
1.6 Outlining the requirement of the project team I C R A
2.1 Install the application server I C A R
2.2 Install and configure of the access manager I C A R
2.3 Adding instances to platform server C I A R
2.4 Restarting of the application server I C R A
2.5 Installation of server software I C A R
3.1 Client PC setup with windows 10 C I A R
3.2 Installation of the client project software on each PC C I A R
4.1 Analysis of the system and requirement specifications I C R A
4.2 Design of the strategy for server installation I C R A
4.3 Server monitoring C I A R
4.4 Testing data generations I A C R
4.5 Loading of the scripts developments I C R A
4 INFORMATION
4.6 SYSTEMS
Test launching I C R A
4.7 Parse and import data I A C R
4.8 User acceptance testing of server application I C R A
5.1 Training of the employees I A C R
5.2 Go live support I C A R
5.3 Review of the project I A C R
5.4 Sign off the project documents I C R A
5.5 Release of the data center project team I A C R
5.6 Lessons learned document I C A R

RACI Matrix that breakdown the responsibility delegation for each task made in Adobe

Illustrator

Resource Histogram

Resource histogram is kind of a bar chart which represents the breakdown of estimated time for

the project among human resources. It depicts how much time of total time estimated has been

allotted to certain resource. This histogram also shows IT related project management.
 RESOURCE HISTOGRAM
6

0
W1 W2 W3 W4 W5 W6 W7 W8 W9 W10 W11 W12

Data Centre Manager Project Manager Data Centre Technician Training Manager
Functional Lead Software Expert Hardware Expert Data Expert

Resource Histogram with Bar Chart made for IT Projects in MS Excel

Risk Management plan including the risk register

This template is used to record identified risks associated with your project, analyses the impact

and determine resultant action to be taken as well as the alternative plans to avoid that risk. We

define risk for IT project management below (Patterson and Neailey 2002)

Risk response
Likelihood Impact
5 Risk
INFORMATION SYSTEMS (contingency Responsible
(H/M/L) (H/M/L)
strategies)

Team work may Train team Project

Medium High
not be effective members manager

Server may not be Inform stake

able to accomplish holders second Project
low medium
all requirements of deadline about manager
client project

Information system
Inform Quality
may not attain the
Assurance Project
acceptance of user high medium
department to manager
of server
check quality
application

Test the data

importation and
Data generation
generation Data Centre
may not be up to Low High
accordingly at Technician
mark to serve users
the time of
testing

Employees may not Training of

operate the employees Training
Medium Medium
upgraded server should be done Manager
effectively. before launching

Project Title: Project Client: Date:

Version:
 Project Sponsor: Project Manager: File Name: Page x of
y

Risk Management Plan Template

Cost Management Plan:

Cost management plan is the overall estimation of financing for a project. It gives all the budget

estimates and actual costs that were involve in the project. It describes how much the cost

planning done effectively. The following budget estimation for this project showed a very little

diversion between budgeted and actual costs, that means over project’s budget estimates were

very effectively made. This is the cost management plan for IT project.

Project
Manager:____ Budget Actual Under(over)
Start Date:_______ $ 16,920 $ 17,051 $ (131.00)
WB Hrs Budget Actual Under(Over)
S Task
$ $
$ (8.00)
Requirements
2 wks VC FC 1,220.00 1,228.00
1 Gathering
$
$ $ $
Identification of the 16 11.5 $ (3.00)
system requirements 50.00 234.00 237.00
6 INFORMATION SYSTEMS 0
1.1
$
Define the $ $ $
requirements of the 8 11.5 $ (3.00)
50.00 142.00 145.00
system
0
1.2
$
Management plan $ $ $
for the information 24 11.5 $ 2.00
50.00 326.00 324.00
system requirements
0
1.3
$
$ $ $
Analysis of the 8 11.5 $ (6.00)
information system 50.00 142.00 148.00
0
1.4
$
$ $ $
Understand the 16 11.5 $ 4.00
client's requirements 50.00 234.00 230.00
0
1.5
$
Outlining the $ $ $
requirement of the 8 11.5 $ (2.00)
50.00 142.00 144.00
project team
0
1.6
$ $
4 wks. $ (7.00)
2,090.00 2,097.00
2 Server Installation
2.1 Install the 48 $ $ $ $ $ 4.00
application server
11.5 50.00 602.00 598.00
 0

$
Install and configure $ $ $
of the access 32 11.5 $ (4.00)
50.00 418.00 422.00
manager
0
2.2
$
$ $ $
Adding instances to 16 11.5 $ (2.00)
platform server 50.00 234.00 236.00
0
2.3
$
$ $ $
Restarting of the 16 11.5 $ (6.00)
application server 50.00 234.00 240.00
0
2.4
$
$ $ $
Installation of server 48 11.5 $ 1.00
software 50.00 602.00 601.00
0
2.5
$ $
Set up of the server 2 wks. $ (118.00)
11,070.00 11,188.00
3
$100 $ $ $ $
Purchase of Server 1
00 50.00 10050.00 10150.00 (100.0)
3.1
$
$ $ $
Client PC setup with 39 11.5 $ (10.00)
windows 10 50.00 510.00 520.00
0
7 INFORMATION
3.2 SYSTEMS
$
Installation of the $ $ $
client project 40 11.5 $ (8.00)
50.00 510.00 518.00
software on each PC
0
3.3
$ $
4 Testing phase 2 wks. $ (25.00)
1,320.00 1,345.00

$
Analysis of the $ $ $
system and 8 11.5 $ 2.00
4.1
requirement 50.00 142.00 140.00
specifications 0

$
Design of the $ $ $
4.2 strategy for server 8 11.5 $ (10.00)
50.00 142.00 152.00
installation
0

$
$ $ $
4.3 Server monitoring 8 11.5 $ (8.00)
50.00 142.00 150.00
0

$
$ $ $
Testing data 16 11.5 $ (11.00)
4.4
generations 50.00 234.00 245.00
0

Loading of the $ $ $ $
4.5 scripts 8 $ 4.00
11.5 50.00 142.00 138.00
developments
 0

$
$ $ $
4.6 Test launching 16 11.5 $ (11.00)
50.00 234.00 245.00
0

$
$ $ $
Parse and import 8 11.5 $ 12.00
4.7
data 50.00 142.00 130.00
0

$
User acceptance $ $ $
4.8 testing of server 8 11.5 $ (3.00)
50.00 142.00 145.00
application
0

$ $
5 Closure phase 2 wks. $ 27.00
1,220.00 1,193.00

$
$ $ $
Training of the 24 11.5 $ (14.00)
5.1
employees 50.00 326.00 340.00
0

$
$ $ $
5.2 Go live support 16 11.5 $ 22.00
50.00 234.00 212.00
0

$
$ $ $
Review of the 16 11.5 $ 12.00
8 5.3
INFORMATION SYSTEMS
project 50.00 234.00 222.00
0

$
$ $ $
Sign off the project 8 11.5 $ -
5.4
documents 50.00 142.00 142.00
0

$
$ $ $
Release of the data 8 11.5 $ -
5.5
center project team 50.00 142.00 142.00
0

$
$ $ $
Lessons learned 8 11.5 $ 7.00
5.6
document 50.00 142.00 135.00
0

$ $
$ (131.00)
16,920.00 17,051.00
Total
Cost Management for the Project Financing
 Bottom Up budget:

Bottom up budgeting is an approach for cost management plan in which costs estimates for each

departments of project were made individually so this approach depict cost estimates with more

depth. This budgeting is for IT project.

Total Budget
= $16,970

Fixed Cost Wages Input Cost

$ 1,350 $ 5,520 $ 10,050

Bottom Up Budget Hierarchary

S – Curve

S curve is also a graphical explanation of project’s cost occurrence and cumulative progress of

9 INFORMATION
project. It describesSYSTEMS
how much progress have been attained in return of certain cost occurrence.

For example 25% of cost will be made and only 13% of cumulative progress is attained. This S-

Curve we are using for IT project.

S-Curve Chart for cost occurrence of the project

2. Procurement Plan
Procurement plan is needed to present an overall plan as per given requisition made by head of a

specific operation or project. This plan includes the requirement of procuring the resources from
 market through a proper channel with best quality to meet requisitions.It is an agreement with

supplier including supplier’s proposal. Our Procurement Plan for IT project is given as:

[Company Name: xyz]    

 
[Date:________]    
     
Gray cells are calculated for you. You do not need to enter anything into them.
Procurement information    
Date of purchase request xx/y/zz
Requested by Network System
Description of purchase Server to run a system and 20 client
PCs.

Type of purchase  
Delivery date requested xx/y/zz
1st Step     
Vendor information    
Name of vendor abc
If a formal contract is in place, indicate contract xxxxxxxxxxxx  
number here
Vendor address abc
Vendor contact number xxxxxxxxxxxx
Vendor contact name and title Mr. Abc

2nd Step

period perio period    

10 Investment
INFORMATION 0 d1
SYSTEMS 2
Initial $1,50
investment $5,000 0 $1,500
Implementati
on costs 150 0 0
On-going
support costs 0 0 0
Training
costs 0 0 0
Other costs 0 0 0
$1,50 $1,50
Total costs $5,150 0 0
Cumulative $6,65 $8,15
costs $5,150 0 0
 3rd Step
   Investment  
Costs
     
Signatures    
Requester: Project Manager  

Approver: Data Centre Manager  

Approver: Data Centre Technician  

 4th Step    
     
Notes    
 If request is denied, please indicate reason.  

Please provide any other notes regarding the  

procurement request.

5th Step-Final Documentation of the Project

11 INFORMATION SYSTEMS

6th Step - Procurement Flow Chart for IT Project

 Communication plan

Communication Plan is an instrument that is useful to distribute information among project team

and stakeholders. it provides guidelines for sharing information among stakeholders and it tells

who is responsible for communication as well as frequency of meetings for IT projects ( Foster
2018)

What Who Purpose When/frequency Type/methods

First meeting with Sponsor Sponsor will Gathering Before starting a Meeting.
meet with Data information project
centre manager regarding
and project server and other
manager operations to be
made
Distribute project plan Project Inform team Before meeting Hard copy
manager will members about with Team should be
discuss project the project members of distributed
plan with team project through courier
members and soft copy
through E-mail
First meeting with team Project Assigning tasks At or near project Meeting.
12 members for future course
INFORMATION manager
SYSTEMS to each team start date.
of action on project member and
discuss project
details
Team meetings Entire team To review Weekly meeting Meeting for
members detail project with all team discussion and
tasks completed members review of
about project previous task
and assigning completed for
new tasks to app
team members development
Team meeting Meeting to Discussing final Final meeting Meeting.
discuss version of the with team
Upgradation of Server members
network system installation and
go live support.
Meeting with sponsors Project Final approval Final meeting Final meeting
manager and of the project
sponsors will
finally approve
project

Communication Plan for the project

13 INFORMATION SYSTEMS
 3. WBS Activity
WBS Labour Materials Hire Contingency Totals
Activity Equipment
Pre-Project 200 2000 2500 200 4900
Meeting
Server 2000 3500 5500 11,000
Delivery
Setup Server 3250 2100 6000 4400 15750
SQL Server 4500 1750 3500 5500 15250
Installation
MS Project 2500 750 7500 5500 16250
Server
Install Client 500 500 5000 3500 9500
Software
PC1 Install 1000 500 2500 1000 5000
PC10
PC11 Install 1000 500 2500 1000 5000
PC20
Test 300 500 2560 540 3900
Train Users 800 1500 1700 1600 5600
Establish 200 1500 2000 250 3950
Data
Go Live 200 450 2000 500 3150
Total 99250

14 INFORMATION SYSTEMS

4. Project Phase
15 INFORMATION SYSTEMS
 5. Reference:
1. https://www.smartdraw.com/organizational-chart/

2. https://www.cio.com/article/2395825/project-management-how-to-design-a-successful-

raci-project-plan.html

3. https://project-management-knowledge.com/definitions/r/resource-

histogram/#:~:text=Specifically%20speaking%2C%20the%20resource

%20histogram,predetermined%20and%20specific%20time%20period.

4. Patterson, F.D. and Neailey, K., 2002. A risk register database system to aid the

management of project risk. International Journal of Project Management, 20(5),

pp.365-374.

5. https://www.clarizen.com/cost-management-plan/#:~:text=In%20simple%20words%2C

%20a%20cost,to%20complete%20all%20project%20activities.&text=The%20cost

%20management%20plan%20in,be%20planned%2C%20funded%20and%20controlled.

6. https://www.finweb.com/financial-planning/overview-of-bottom-up-
16 INFORMATION SYSTEMS
budgeting.html#:~:text=Bottom%20up%20budgeting%20is%20a,contrast%20to%20top

%20down%20budgeting.

7. Foster, A., 2018. A Communication Plan for Organizational Effectiveness in a Youth

Development Organization.