GROOTEGELUK

OPERATIONAL STANDARD (OS)

OS NUMBER:

OS 1.4
SUBJECT:
DATE ISSUED:
HYGIENE FACILITIES
2017 - 12 - 04
REVISION NUMBER:

INDEX
NUMBER CONTENT PAGE

1. Scope .....................................................................................................................
2
2 Purpose ..................................................................................................................
2
3. References .............................................................................................................
2
4. Definitions and Abbreviations ................................................................................. 2
5. Applicability .............................................................................................................
2
6. Specific Requirements ............................................................................................ 2
7. Monitoring / Inspections / Audits ............................................................................. 4
8. Records ..................................................................................................................
4
9. Approval..................................................................................................................
5
Addendum Index ..................................................................................................... 6

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 1. SCOPE

All specific requirements for this standard is applicable to the whole GG Complex

2. PURPOSE

To enusure that eating facilities, changehouses, ablution facilities, kitchens and

tearooms are continually kept clean and hygienic to prevent ill health.

3. REFERENCES

OH Act (Act 85 of 1993)

SANS 10400-O / 2011

4. DEFINITIONS AND ABBREVIATIONS

GG - Grootegeluk

5. APPLICABILITY

All employees and contractors on GG Complex must comply with this

Operational Standard.

6. SPECIFIC REQUIREMENTS

6.1 Ablution Facilities

Urinals and toilets must be descaled as per cleaning contract schedule.

All entrances to ablution facilites are not allowed to be locked from the outside,
except ladies change houses. Toilet doors should be lockable from the inside.

Washing of hands in basins meant for cutlery is not permitted.

All employees are responsible to keep hygiene facilities neat and tidy.

Any defective equipment and pollution associated with hygiene facilities should
be reported to the supervisor or responsible person for that specific facilty as
soon as possible.

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 6.2 Kitchens, Tearooms and other eating facilities

Refuse bins should be emptied and cleaned daily to prevent the attraction of
pests.

Clean-up after yourself.

Foodstuffs may not be stored in areas not designed or designated for the storage
of food

Responsible persons to conduct monthly inspections in hygiene facilities by

means of a checklist. All deviations are recorded in the deviation register and
reported to be rectified.

Foodstuff may only be stored in fridges (if available and required), and cabinets
designed for that purpose.

All cleaning chemicals must be separately stored from foodstuff.

6.3 Change houses

Responsible persons to conduct monthly inspections in change houses by

means of a checklist. All deviations are recorded in the deviation register and
reported to be rectified

All employees to report any complaint or deviations in changehouse logbook.

6.4 Canteens

Responsible persons to conduct monthly inspections in the canteen by means of

a checklist. All deviations are recorded in the deviation register and reported to
be rectified

Food should be stored separately (Raw & Cooked). Store separate from any
chemicals.

Pest control should be applied to prevent the attraction of pests

6.5 Safety Showers

Responsible persons to conduct monthly inspections on the safety showers by

means of a checklist. All deviations are recorded in the deviation register and
reported to be rectified

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 7 MONITORING / INSPECTION / AUDITS

Monthly inspections will be conducted to ensure compliance to the standard.

Internal and External Audits are conducted to ensure compliance

8 RECORDS

Record Reference Description Storage Retention

Name in this Period
Document
Fixed 6.1 Ablution Checklist to Black File 1 Year
Ablution Facilities Inspect Fixed
Facilities Ablution
Facilities
Mobile 6.1 Ablution Checklist to Black File 1 Year
Ablution Facilities Inspect Mobile
Facilities Ablution
Facilities
Kitchens, 6.2 Kitchens, Checklist Black File 1 Year
Tearooms Tearooms and Kitchens,
and other other eating Tearooms and
eating facilities other eating
facilities facilities
checklist
Change 6.3 Change Checklist to Black File 1 Year
houses houses inspect
checklist Change
houses
Canteens 6.4 Canteens Checklist to Black File 1 Year
checklist inspect
Canteens
Safety 6.5 Safety Checklist to Black File 1 Year
Shower Showers inspect Safety
Inspection Showers

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 INDEX OF ADDENDUMS

This page must be completed if there are any addendums applicable on this
procedure.

ADDENDUM NUMBER DESCRIPTION OF ADDENDUM

Addendum A Ablution Facilities

Addendum B Mobile Ablution Facilities
Addendum C Kitchens, Tearooms and other eating
facilities checklist
Addendum D Change houses checklist
Addendum E Canteens checklist
Addendum F Safety Shower Inspection

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 ADDENDUM A OS 1.4a
Hygiene Facilities – Fixed Ablution Facilities
AREA: SHEC BUILDING YEAR: 2017

NOTE
REPORT ALL DEVIATIONS ON THE DEVIATION REPORT

LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

CHECK JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

1. Water supply
2. Plumbing (leakages)
3. Housekeeping
4. Walls

5. Floors
6. Windows
7. Doors
8. Toilet bowls & seats
9. Urinals
10. Hand drying facilities
11. Showers
12. Hand wash basins
13. Soap and soap dispenser

14. Toilet paper

15. Sanitary bins

16. Drains
EXAMPLE
17. Extraction fans running

18. Ventilation

19. Lights

20. Are there any bad odors?

Date Inspected

Inspector’s Initials

Spot Check / (Initials and date)

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 ADDENDUM B OS 1.4b
Hygiene Facilities – Mobile Ablution Facilities
AREA: PIT YEAR: 2017

NOTE
REPORT ALL DEVIATIONS ON THE DEVIATION REPORT

LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

CHECK JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

1. Water supply
2. Plumbing (leakages)

3. Housekeeping
4. Walls
5. Floors

6. Windows
7. Doors
8. Toilet bowls & seats

9. Urinals

EXAMPLE
10. Hand drying facilities
11. Showers

12. Hand wash basins

13. Soap and soap dispenser

14. Toilet paper

15. Sanitary bins

16. Drains

17. Extraction fans running

18. Ventilation

19. Lights

20. Are there any bad odors?

Date Inspected

Inspector’s Initials

Spot Check / (Initials and date)

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 ADDENDUM C OS 1.4c
Hygiene Facilities – Kitchens, Tearooms and other eating facilities.
AREA: SHEC BUILDING YEAR: 2017

NOTE
REPORT ALL DEVIATIONS ON THE DEVIATION REPORT

LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

CHECK JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1. Water supply (Hot and Cold)
2. Plumbing (leakages)
3. Housekeeping
4. Walls
5. Floors
6. Windows
7. Doors

EXAMPLE
8. Working surfaces
9. Microwave
10. Sinks and drains
11. Stoves
12. Deep freeze
13. Refrigerator
14. Water Fountains
15. Kettle / Hydra boil / Urns
16. Chairs and tables
17. Extraction fans running
18. Leakages on freezers / air cons
19. Are all lights working?
20. Food separately stored from
chemicals
21. Are pests controlled?

Date Inspected

Inspector’s Initials

Spot Check / (Initials and date)

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 ADDENDUM D OS 1.4d
Hygiene Facilities – Change houses.
AREA: BLOCK A YEAR: 2017
NOTE
REPORT ALL DEVIATIONS ON THE DEVIATION REPORT
LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A
CHECK JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

1. Logbook

2. Notice Board (Drowning)

3. Water supply (Hot and Cold)

4. Plumbing (leakages)

5. Housekeeping

6. Walls

7. Floors

8. Windows

9. Doors

10. Toilet bowls & seats

11. Urinals

12. Hand drying facilities

13. Showers

14. Shower curtain

15. Hand wash basins

EXAMPLE
16. Soap and soap dispensers

17. Toilet paper

18. Sanitary bins

19. Refuse bins

20. Drains

21. Extraction fans running

22. Ventilation

23. Lights

24. Are there any bad odors?

25. Lockers

26. Benches

27. Access Control (Ladies Change

house)

Date Inspected

Inspector’s Initials

Spot Check / (Initials and date)

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 ADDENDUM E OS 1.4e
Hygiene Facilities – Canteen.
AREA: GG CANTEEN YEAR: 2017

NOTE
REPORT ALL DEVIATIONS ON THE DEVIATION REPORT

LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

CHECK JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
1. Water supply
2. Plumbing (leakages)
3. Housekeeping

EXAMPLE
4. Walls
5. Floors
6. Windows
7. Doors
8. Working surfaces
9. Food wrapper
10. Warming cabinet
11. Counter
12. Sinks and drains
13. Stoves
14. Deep Fryer
15. Deep freeze
16. Refrigerator
17. Store room
18. Filter and fan (Hood)
19. Chairs and tables
20. Extraction fans running
21. Leakages on freezers / air cons
22. Are all lights working?
23. Fire extinguisher?
24. Food separately stored?
25. Pests controlled?
26.
27.
28.

Date Inspected

Inspector’s Initials

Spot Check / (Initials and date)

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 ADDENDUM F
OS 1.4f
SAFETY SHOWER INSPECTION
AREA: BATTERY STORE YEAR: 2017
NOTE
REPORT ALL DEVIATIONS ON THE DEVIATION REPORT

LEGEND: 1 – CLEAN 2 – DIRTY 3 – DAMAGED 4 – FAULTY 5 – MISSING 6 – N/A

ID NO DEPARTMENT JAN FEB MAR APR JUN JUL AUG SEP OCT NOV DEC
MAY

EXAMPLE
1. Is the water valves
open?

2. Are there any leaks?

3. Is the shower head

clean?

4. Is the eyewash head

clean?

5. Are the showers

working?

6. Are they free from

obstruction?

7. Is it easily accessible?

8. Test shower for proper

water flow

DATE

INSPECTOR’S INITIALS

SPOT CHECK/AUDIT
(Initials and date)

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