2X100% Ac Ups

TENDER NO.
: JRMM184125
INDIAN OIL CORPORATION LIMITED

Gujarat Refinery
TENDER NO. : JRMM184125
“Design, manufacture, supply, Installation, Testing and Commissioning of the

2 x 10 KVA UPS along with ACDB and Battery Bank at IOCL, Gujarat
Refinery, Vadodara”
INVITED BY:
DEPUTY GENERAL MANAGER (MATERIALS-PURCHASE)

INDIAN OIL CORPORATION LTD. (IOCL)
GUJARAT REFINERY
PO: JAWAHARNAGAR
VADODARA PIN: 391320
Page 1 of 23
INDEX
SR. DOCUMENT FORMAT PAGE NO.
1. COVERING LETTER FOR TENDER PDF 1

2. INDEX PDF 2
3. NOTICE INVITING TENDER (NIT) PDF 3
4. PRE QUALIFICATION CRITERIA PDF 4-5

5. GENERAL INSTRUCTION TO BIDDERS PDF 6-14
6. INSTRUCTION FOR RAISING INVOICE FOR GST IN MATERIALS PURCHASE CONTRACTS PDF 15
7. EVALUATION CRITERIA FOR COMPARISON OF BIDS PDF 16
8. TENDER CONDITIONS FOR BENEFITS/PREFERENCE FOR MICRO & SMALL ENTERPRISES PDF 17-20
(MSES)
9. TENDER CONDITIONS WITH IMPLEMENTATION OF INSOLVENCY AND BANKRUPTCY PDF 21-22
CODE, 2016 (IBC)
10. SCOPE OF SUPPLY CUM TECHNICAL SPECIFICATION DOCUMENTS PDF 23 onwards
11. PRICE SCHEDULE FORMAT-PRICED XLS (UPLOADED SEPARATELY AS BOQ)
12. PROFORMA FOR DECLARATION ON ACCEPTANCE OF TENDER SCOPE, SPECIFICATIONS, XLS Refer Sheet 1 “Decl. & Accept.-on-Tender-
TERMS & CONDITIONS T&C” in XLS file named “Bid_Documents”
13. SPECIAL TERMS & CONDITIONS OF TENDER XLS Refer Sheet 2 “Special Terms & conditions” in
XLS file named “Bid_Documents”
14. AGREED TERMS AND CONDITIONS (INDIGENOUS)/ (IMPORT) XLS Refer Sheet 3(a) “ATC(ind)”/3(b) “ATC
(Imp)” in XLS file named “Bid_Documents”
15. PROFORMA FOR DEVIATIONS LIST: TECHNICAL & COMMERCIAL XLS Refer Sheet 4(a) “Deviations_Technical”/ 4(b)
“Deviations_Commercial” in XLS file named
“Bid_Documents”
16. PROFORMA FOR DETAILS OF PQC DOCUMENTS DETAILS XLS Refer Sheet 5 “PQC Doc- details” in XLS file
named “Bid_Documents”
17. UN PRICE SCHEDULE FORMAT XLS Refer Sheet 6 “Un priced-BOQ” in XLS file
named “Bid_Documents”
18. PROFORMA FOR DECLARATION OF HOLIDAY LISTING XLS Refer Sheet 7 “Holiday-list-declaration” in XLS
file named “Bid_Documents”
19. GST DETAILS XLS Refer Sheet 8 “GST Details” in XLS file named
“Bid_Documents”
20. PROFORMA FOR BANK MANDATE DETAILS, IOCL APPROVED TRANSPORTERS LIST, LIST PDF (UPLOADED SEPARATELY AS ADDITIONAL
OF IOCL APPROVED TPI AGENCIES DOCUMENT)
21. GENERAL PURCHASE CONDITIONS & BG FORMATS PDF (UPLOADED SEPARATELY AS ADDITIONAL
DOCUMENT)
22. SPECIAL INSTRUCTIONS TO BIDDERS PDF (UPLOADED SEPARATELY AS ADDITIONAL
DOCUMENT)
23. INTEGRITY PACT AGREEMENT FORMAT (If applicable) PDF (UPLOADED SEPARATELY AS ADDITIONAL
DOCUMENT)
List of IOCL directors is available at https://www.iocl.com/AboutUs/Management.aspx

ALL ABOVE DOCUMENTS FORM PART OF THE TENDER DOCUMENTS.
In the event of any irreconcilable conflicts , the hierarchy for the acceptance shall be –
(i) Scope of Supply Cum Technical Specifications documents.
(ii) Special Terms & Conditions of Tender
(iii) Agreed Terms & Conditions (Indigenous) / Agreed Terms & Conditions (Import)
(iv) General Purchase Conditions.
Page 2 of 23
1. NOTICE INVITING TENDER (NIT)– E-TENDER

Indian Oil Corporation Limited, a Company incorporated in India and having its registered office at
G-9, Ali Yavar Jung Marg, “Western Express Highway”, Bandra (East), Mumbai-400 051 invites E-
tender under TWO BID (PART-I: Techno-Commercial Bid and PART-II: Price Bid) from bonafide
experienced Bidder of sound financial standing and reputation for the job(s) defined in this tender
covering following items. The details of the tender are given below:
Material Description Design, manufacture, supply, Installation, Testing and Commissioning

of the 2 x 10 KVA UPS along with ACDB and Battery Bank at IOCL,
Gujarat Refinery, Vadodara
Quantity As per BOQ/Enquiry document
Type of Tender Global/ National Open/Limited E-Tender – ( Press/Non-Press )
EMD Amount ₹ 12,406/- (INR Twelve Thousand Four Hundred Six)
(in INR/USD)
EMD exempted categories: Micro & Small Enterprises (MSE) as mentioned in “TENDER
CONDITIONS FOR BENEFITS/PREFERENCE FOR MICRO & SMALL ENTERPRISES (MSEs)”,
Central/State PSUs & Govt. Organizations and JVs of IOCL.
Please refer “General Instruction to bidders” for information on EMD submission.
TENDER DOWNLOAD/ SALE Please refer “Critical Dates table” in Tender Details at e-tender Portal
PERIOD
BID SUBMISSION PERIOD Please refer “Critical Dates table” in Tender Details at e-tender Portal
Pre Bid Meeting Not Applicable
BID OPENING DATE & TIME Please refer “Critical Dates table” in Tender Details at e-tender Portal
Tender will be opened online on https://iocletenders.nic.in/, on or
after mentioned date & time.
Address of the Tender Issuing Authority : Deputy General Manager(Materials-Purchase),
GUJARAT REFINERY, PO: JAWAHARNAGAR, VADODARA-391320 GUJARAT,
Phone- +91-2652237267 / 2237256 /2237251
E-mail : vijayks@indianoil.in;agarwala1@indianoil.in; baruas@indianoil.in
 Tender document (Non-Transferable) can be downloaded from IOCL e-tendering web
site https://iocletenders.nic.in/
 Offer shall be submitted ONLY through online mode on above given IOCL e-tendering
website.
 Bids in physical form sent through fax / email / courier / post will not be acceptable.
Note :- Non Press E-tenders/Any Addendum / Corrigendum / Sale date extension in

respect of above tender shall be issued on our website : https://iocletenders.nic.in only and
no separate notification shall be issued in the press. Bidders are therefore requested to
regularly visit our website to keep themselves updated.
Place: Vadodara DEPUTY GENERAL MANAGER (MATERIALS-PURCHASE)
Page 3 of 23
2.0 PRE-QUALIFICATION CRITERIA(PQC):

2.1 TECHNICAL CRITERIA:
Not Applicable
2.2 FINANCIAL CRITERIA
Not Applicable
2.3 COMMERCIAL EXPERIENCE CRITERIA:

For experience, the order(s) executed by the bidder, during the last five years ending on the last day of the month
immediately preceding the month in which the last date of bid submission falls on FOR / FOB Dispatch Point basis,
should be as under:
Three orders each executed for “Supply or Supply & Installation of Industrial UPS” where executed value is not
less than the amount equal to Rs.2,87,798/-
OR
Two orders each executed for “Supply or Supply & Installation of Industrial UPS” where executed value is not less
than the amount equal to Rs.3,83,730/-
OR
One order executed for “Supply or Supply & Installation of Industrial UPS” where executed value is not less than
the amount equal to Rs.4,79,663/-
NOTE:-
1. FOB/FOR Dispatch point price (inclusive of P&F and TPI charges, if any) shall be considered for arriving
at the executed order value. However, in case any other cost component like Freight charges, Taxes &
Duties etc. are not indicated separately and are already included in the Purchase Order Value, as evident
from the submitted Purchase order copies, then executed order value shall include such inclusive cost
components also for the purpose of PQC evaluation.
2. Foreign orders in currency other than USD shall be converted to USD on the date of the said Purchase
Order (Global Tenders). Orders in currency other than INR shall be converted to INR on the date of the said
Purchase Order (National Tenders).RBI reference rate shall be considered for forex conversion.
3. For fulfilling the commercial experience criteria any one of the following documents are to be submitted
along-with the un-priced bid as valid proof for meeting the criteria:
a) Purchase Order copy along with Invoice(s) with self-certification by the bidder that supplies against
the invoices covering the “similar order” have been executed to the required value.
b) Purchase Order copy along with Bank Certificate indicating payment against the PO.
c) Execution certificate by client with order value.
d) IOCL executed Purchase Orders.
e) Any other document in support of order execution like TPI release note, etc.
Page 4 of 23
4. For fulfilling the financial criteria, any one of the following are to be submitted along-with the un-priced bid
as valid proof for meeting the criteria:
a) An audited balance sheet of the bidder.
b) Published Annual report.
c) In case the balance sheet is available in the public domain the same shall be accepted, necessary link
to be uploaded by the bidder.
OTHER NOTE:-
(A). The requirement for submission of audited financial statement is sometimes not accepted by some foreign
bidders due to their internal / local regulation (particularly in case such bidders are subsidiaries of other foreign
company). Instead of this they prefer to submit CEO / CFO certificate (the parent company for itself or for its
subsidiary) for their turnover or the financial statement.
In such case CEO / CFO’s certificate in original from the company or from the parent company (in case bidder
is a subsidiary) stating the turnover of the bidding entity along with a declaration that the bidding company is
not in a position to submit its financial statement as per the local / internal regulation (clearly specifying the
applicable regulation) with an endorsement by Chartered Accountant / Statutory Auditor / Certified Public
Accountant (not being an employee or a Director or not having any interest in the bidder(s) company /firm)
may be accepted.
Wherever Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an employee or a
Director or not having any interest in the bidder(s) company / firm) is not in a position to endorse such CEO /
CFO’s certificate due to local regulations, CEO / CFO’s certificate in original without endorsement may be
accepted provided a reference of the local regulation restricting this endorsement is given in the CEO / CFO
certificate.
(B). Similarly in case where the bidder cites the reasons of Non Disclosure Agreement (NDA) for its inability
to submit necessary documents in support of meeting the experience criteria, a certificate, in original, certifying
all the required information, issued by CEO / CFO of the company along with a declaration that the bidding
company is not in a position to submit the required documents owing to the NDA with an endorsement by
Chartered Accountant / Statutory Auditor /Certified Public Accountant (not being an employee or a Director or
not having any interest in the bidder(s) company / firm) may be accepted.
Wherever Chartered Accountant / Statutory Auditor / Certified Public Accountant (not being an employee or a
Director or not having any interest in the bidder(s) company / firm) is not in a position to endorse such CEO /
CFO’s certificate due to local regulations, CEO / CFO’s certificate in original without endorsement may be
accepted provided a reference of the local regulation restricting this endorsement is given in the CEO / CFO
certificate.
5. In case a foreign bidder submits any of the Pre Qualification support documents in any language other than
English, then it will be the responsibility of such foreign vendor to also provide the English translation copy
of the same duly certified, stamped and signed by their Local Chamber of Commerce.
6. Bids submitted on consortium and joint -ventures basis are not acceptable, unless otherwise specified in the
Tender.
7. IOCL reserves the right to complete the evaluation based on the details furnished with the bid without
seeking any additional information.
8. A Company (bidder) shall not be allowed to use the credentials of its parent or any group company to meet
the Experience Criteria.
9. Submission of authentic documents in time is the prime responsibility of the bidder.

Page 5 of 23
a. Wherever IOCL has concern or apprehension regarding the authenticity/correctness of any document,
IOCL reserves the right of getting the documents cross verified from the document issuing authority.
10. The bidder entity should ensure that only one bid is submitted by them directly or by their Agents* on
behalf of the bidder entity or as a Consortium Partner ( if applicable in tender). In case it is found that
bidder entity has submitted more than one bid, all their bids in the tender are liable for rejection.
* Agents for the above purposes would be one who agrees and is authorized to act on behalf of another, a
Principal, to legally bind an individual in particular business transactions with third parties pursuant to an
agency relationship.
Submission of bids by different offices / branches of the bidder entity will be considered as bids from the
same bidder entity and will be liable for rejection.
11. Offer from the following type of bidders will not be considered:
(a) Bidder(s) who are undergoing insolvency resolution process or liquidation or bankruptcy proceeding under
Insolvency and Bankruptcy Code, 2016 (Code).
(b) Bidder(s) whose insolvency resolution process or liquidation or bankruptcy proceeding is initiated under the
Code at any stage of evaluation of the bid.
Page 6 of 23
3. GENERAL INSTRUCTIONS TO BIDDERS:

3.1 The Bids shall be uploaded in 2 (TWO) COVERS (COVER-1: Techno-Commercial
Bid and COVER-2: Price Bid) in case of Two bid Tender and in 1 (ONE) COVER in
case of Single bid Tender in electronic form only through Indian Oil e-tendering
system on IOCL E-Tendering website ( https://iocletenders.nic.in/)
COVER -1: Techno-Commercial Bid i.e. Un-Priced Bid should contain:

i. Online EMD / Scanned Copy of EMD Instrument : Demand draft/Bankers
Cheque/Bank Guarantee (if applicable)
ii. Bid_Documents XLS file containing sheets as under, duly filled as applicable and
digitally signed as bidder’s acceptance and confirmation :
a. Sheet 1 “Decl. & Accept.-on-Tender-T&C” - PROFORMA FOR DECLARATION ON
ACCEPTANCE OF TENDER SCOPE, SPECIFICATIONS, TERMS & CONDITIONS
b. Sheet 2 “Special Terms & Conditions”- SPECIAL TERMS & CONDITIONS OF TENDER
c. Sheet 3(a) “ATC(ind)”/3(b) “ATC(Imp)”- AGREED TERMS AND CONDITIONS
(INDIGENOUS)/ (IMPORT)
d. Sheet 4(a) “Deviations_Technical”/ 4(b) “Deviations_Commercial”- PROFORMA
FOR DEVIATIONS LIST: TECHNICAL & COMMERCIAL
e. Sheet 5 “PQC Doc- details”- PROFORMA FOR PQC DOCUMENTS DETAILS, if applicable as
per Tender.
f. Sheet 6 “Un priced-BOQ” - UN PRICE SCHEDULE FORMAT.
g. Sheet 7 “Holiday-list-declaration- PROFORMA FOR DECLARATION OF HOLIDAY LISTING
h. Sheet 8 “GST Registration Details” – Goods & Service Tax (GST) Registration Details
iii. Documents towards fulfillment of Pre-Qualification Criteria of the Tender (If

applicable as per Tender) as per details submitted in Sheet 5 “PQC Doc-
details”- PROFORMA FOR PQC DOCUMENTS DETAILS
iv. On date valid copy of MSE certificate (if applicable) and /or Bank details as per
format given in additional documents (if applicable). IN CASE THESE
DOCUMENTS ARE NOT APPLICABLE, PLEASE UPLOAD A PDF FILE, ONLY
INDICATING “NOT APPLICABLE”
v. Any other documents IF specifically asked to be uploaded, in the relevant packet.
COVER-2: PRICED BID should contain:

i. Prescribed Price Schedule (BOQ) with Prices. The priced BOQ should be
uploaded strictly as per format available with the tender in the website failing
which the offer is liable for rejection. “The Prices should be quoted in
‘Price BOQ’ only and should not be quoted in any other document”
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NOTE: In case of Single bid Tender, the Price Bid shall also be a part of Cover-1.
In case of Single bid Tender, if the bidder is silent on any Tender Clause which calls for
commercial loading, it will be assumed that the bidder has not accepted the specific clause
and specified commercial loading shall be done for evaluation purpose. No confirmation shall
be sought by IOCL after opening of bids.
3.2 A) In case Earnest Money Deposit (EMD) is applicable in the tender as per NIT, the
following shall be applicable for INDIAN BIDDERS
a) EMD amount upto Rs. 1 lac. : EMD to be submitted through online payment at IOCL e-
tender portal along with the offer. EMD payment through Demand Draft, Bankers
Cheque and Swift Transfer shall not be accepted.
b) EMD amount more than Rs. 1 lac. : EMD can be submitted through online payment at
IOCL e-tender portal along with the offer or through Bank Guarantee (BG). Validity of
BG in lieu of EMD shall be 3 months beyond bid validity. Bank Guarantee must be
strictly as per IOCL format as per Annexure-A of IOCL GPC. Scanned Copy of EMD
instrument i.e. Bank Guarantee has to be uploaded in the un-priced bid and the bidder
should also ensure that the above mentioned Original BG in physical form duly enclosed
in a sealed envelope super-scribed with “Offline EMD”, Bidder’s Name, Tender No., Bid
Submission End Date & Item, is received at the Office of DY GENERAL MANAGER
MATERIALS (PURCHASE), Indian Oil Corporation Ltd., Gujarat Refinery, P.O.
Jawaharnagar, Dist. Vadodara – 391 320 as per following schedule:
I. Single Bid Tenders: Before due date and time of opening of bids.
II. Two Bid Tenders: Within 7 working days from the date of opening of technical bids.
Note:
i) For the purpose of receipt of BG, the time recorded in the Receipt / DAK section against
receipt shall be considered as receipt time.
ii) Only those Physical BG instruments found matching with the copy submitted in the e-
portal shall be considered as valid.
IOCL shall not be responsible for postal/courier delay, non-receipt or loss in transit.
IN CASE BIDDER DOES NOT SUBMIT EMD AS MENTIONED ABOVE, THEN THE
BID SHALL BE LIABLE FOR REJECTION.
3.2 B) In case Earnest Money Deposit (EMD) is applicable in the tender as per NIT, the
following shall be applicable for FOREIGN BIDDERS
a) EMD amount upto Rs. 1 lac. : EMD to be submitted through online payment at IOCL e-
tender portal along with the offer. EMD payment through Demand Draft/ Bankers
Cheque/Swift Transfer shall also be accepted.
b) EMD amount more than Rs. 1 lac. : EMD can be submitted through online payment at
IOCL e-tender portal along with the offer/Demand Draft/Swift Transfer or Bank
Page 8 of 23
Guarantee(BG). Validity of BG in lieu of EMD shall be 3 months beyond bid validity. Bank
Guarantee must be strictly as per IOCL format as per Annexure-A of IOCL GPC.
In case of submission of physical EMD instrument i.e. Demand Draft/ Bankers

Cheque/Bank Guarantee, scanned Copy of EMD instrument has to be uploaded in the un-
priced bid and the bidder should also ensure that the Original EMD instrument in physical
form duly enclosed in a sealed envelope super-scribed with “Offline EMD”, Bidder’s Name,
Tender No., Bid Submission End Date & Item, is received at the Office of DY GENERAL
MANAGER MATERIALS (PURCHASE), Indian Oil Corporation Ltd., Gujarat Refinery,
P.O. Jawaharnagar, Dist. Vadodara – 391 320 as per following schedule:
I. Single Bid Tenders: Before due date and time of opening of bids.
II. Two Bid Tenders: Within 7 working days from the date of opening of technical bids.
Note:
i) For the purpose of receipt of Physical EMD instrument, the time recorded in the Receipt /
DAK section against receipt shall be considered as receipt time.
ii) Only those Physical EMD instrument found matching with the copy submitted in the e-
portal shall be considered as valid.
IOCL shall not be responsible for postal/courier delay, non-receipt or loss in transit.
EMD shall be in equivalent US Dollar. Based on authorization by foreign bidder, their Indian
associates may be allowed to submit EMD in INR in form of only Online payment at IOCL e-
tender portal.
IN CASE BIDDER DOES NOT SUBMIT EMD AS MENTIONED ABOVE, THEN THE
BID SHALL BE LIABLE FOR REJECTION.”
3.3 The IOCL Banker’s details required for issue of Bank Guarantees Only are as under:
Bank Name : State Bank of India

Account Number : 10135305063
Bank IFSC code : SBIN0000568
Branch Name : Gujarat Refinery
Address : Bajwa Branch, PO. Jawaharnagar (Adjacent to Indian Oil Corporation Ltd.
Administrative Building), Vadodara, Gujarat 391320
Please ensure to indicate Tender No., Bankers name, contact person name, phone, email,
and Fax No. on Bank Guarantee covering letter of the Bank and on envelop, to expedite BG
confirmation from your bankers, as required by IOCL.
BGs less than Rs. 1 cr may be accepted from any scheduled bank (including nationalized
banks, other scheduled commercial banks, scheduled cooperative banks and scheduled
regional rural banks) as appearing in the Second Schedule to the RBI Act 1934.
BGs of Rs. 1 cr and above may be accepted, which is issued by any of the following Banks:
Page 9 of 23
1. Allahabad Bank
2. Bank of Baroda
3. Bank of India
4. Bank of Maharashtra
5. Canara Bank
6. Central Bank of India
7. Corporation Bank
8. Indian Bank
9. State Bank of Bikaner & Jaipur
10. State Bank of Hyderabad
11. State Bank of India
12. State Bank of Mysore
13. State Bank of Patiala
14. State Bank of Travancore
15. UCO Bank
16. Union Bank of India
17. United Bank of India
18. Vijaya Bank
19. Andhra Bank
20. Dena Bank
21. IDBI Bank
22. Indian Overseas Bank
23. Oriental Bank of Commerce
24. Punjab & Sind Bank
25. Punjab National Bank
26. Syndicate Bank
27. ICICI Bank
28. HDFC Bank
29. Kotak Mahindra Bank
30. South Indian Bank
31. Federal Bank
32. Exim Bank
33. ING Vysya Bank
34. Axis Bank
35. Yes Bank
36. Citi Bank n.a.
37. HSBC Bank
38. Deutsche Bank ag
39. Bank of America n.a
40. Royal Bank of Scotland
41. BNP Paribas
42. Bank of Nova Scotia
43. Bank of Tokyo-Mitsubishi UFJ Ltd.
44. Mizuho Corporation Bank Ltd
45. Barclays Bank Plc
46. ANZ Bank
47. JP Morgan Chase Bank
48. Standard Chartered Bank
49. DBS Bank
50. First Rand Bank
BGs from any bank other than above can be accepted only if the same is counter-
guaranteed by any of the above 50 banks.
In case the vendor is submitting Bank Guarantee towards EMD or Performance, as per
tender conditions, the vendor to also ensure that The rating of bank sanctioning the BG
should not fall below the rating of 'A' from Moody's or equivalent (from other rating
agency) in case of foreign bank and rating of at least 'AA' from CRISIL or equivalent (from
Page 10 of 23
other rating agency) in case of Indian banks during the tenor of the BG. In case the rating
falls below threshold level at any time during the tenor of BG, the party will arrange to
replace the BG, at its own cost, through any of the bank acceptable to IOC.
3.4 Offer shall be submitted ONLY through online mode on above given IOCL e-tendering
website as per the “Critical Dates” mentioned in the Tender details at IOCL e-tender
portal. The UNPRICED BIDS shall be opened on or after the date and time indicated in
“Critical dates”. IOCL reserves the right to extend the Tender due date before bid
opening. The PRICED BIDS of the Techno-Commercially acceptable bidders shall be
scheduled for opening, at IOCL e-tender portal on a suitable date, and shall be opened
online on or after this scheduled date at IOCL e-tender portal.
3.5 Bids in physical form sent through fax / email / courier / post will not be acceptable.
3.6 Bids will be accepted only through the IOCL e-tender portal. Online bids to be
submitted well in advance to avoid any last minutes hurdles or inconvenience. Please
note that that tender issuing authority is not responsible for the delay / non
downloading of tender document by the recipient due to any problem in accessing the
e-tender website. The tender issuing authority is also not responsible for delay in
uploading bids due to any problem in the e-tender website.
3.7 In case of involvement of foreign vendors, tenders can be submitted either by the
vendor directly or by their Indian agent on behalf of them, but not both. The Indian
agent should represent only one vendor and he is not allowed to quote on behalf of
another vendor for subsequent or parallel tender for the same job.
3.8 Demand draft/banker’s pay order/banker’s cheque for EMD (if & as applicable)
should be in “New CTS-2010 compliant format” in favor of Accounts Officer, IOCL,
Gujarat Refinery payable at Vadodara.
3.9 Release of EMD :

a. EMD of bidders disqualified during techno-commercial bid evaluation shall be released
immediately after approval of Price Bid Opening.
b. EMD of bidders qualified in the techno-commercial bid but unsuccessful in the price bid
stage shall be released immediately after final approval of the ordering proposal by the
competent authority.
c. EMD of the successful bidder shall be released after receipt of an acceptable PBG. In case
PBG is not applicable, EMD of successful bidder shall be returned after ordering.
3.10 EMD exempted categories: Micro & Small Enterprises (MSE) as mentioned in “TENDER
CONDITIONS FOR BENEFITS/PREFERENCE FOR MICRO & SMALL ENTERPRISES (MSEs)”,Central/State
PSUs & Govt. Organizations and JVs of IOCL. IOCL reserves the right to allow purchase
preference to MSEs, DMEPs (if applicable as per tender) and to JV Companies as per
IOCL policy in vogue.
3.11 Please quote your rates, other charges and applicable taxes in the space provided in
the Prescribed Price Schedule (Priced BOQ) and Agreed Terms & Conditions, as
applicable.
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3.12 In case any Taxes, freight and other components asked for in the Tender are not
indicated by the Bidder, the same shall be considered to be borne by the Bidder.
3.13 Techno-Commercially acceptable bids shall be evaluated based on evaluation criteria,

Commercial loadings will be as per scope of the tender. The GST rates and HSN/SAC
codes quoted by the bidder shall be treated as final. Any higher rate of tax actually
invoiced shall be adjusted in price. Generally the lowest bid (Item-wise) shall be
accepted, unless otherwise specified/decided by IOCL in its own Interest. Foreign bids
shall be compared considering Bill Selling Rate released by SBI on the date of Price bid
opening.
In case of tie of evaluated cost between two or more bidders, discount may be taken
from all the L1 bidders through price negotiation. In case, there is still a tie, quantity
may be equally divided amongst the bidders. In case, quantity cannot be divided, the
bidder with maximum turnover may be ordered the full quantity.
3.14 Bidders must submit specific loss control aspects of the offered materials.
3.15 Only Biodegradable / recyclable / reusable type packing material should be used for
supply of materials.
3.16 Suo-moto increase in price or withdrawing of Offer within the validity period shall not
be allowed and the Offer shall be rejected. Further the vendor shall be liable for action
as per Holiday Listing Procedure of IOCL. Suo-moto price reduction by a supplier shall
not be considered for evaluation. However, if the same supplier happens to get the
order based on original price bids, the benefit of such reduction shall be availed of for
placement of order.
3.17 On account of exigencies, in case bids have to be revalidated before PBO beyond the
originally sought validity, the same may be allowed with or without change in prices.
However, IOCL reserves the right to cancel such tender and refloat the same.
3.18 Negotiations shall not be conducted with bidders as a matter of routine. However, IOCL
reserves the right to conduct Negotiations.
3.19 IOCL reserves the right to make any changes in the terms and conditions of Enquiry and to
accept or reject any bid or all the bids without assigning any reason and without incurring
any liability to the affected bidder(s). IOCL reserves the right to reject, accept or prefer any
tender or to abort the bidding process without assigning any reason whatsoever.
3.20 Tender can be abandoned without assigning any reason and no compensation shall be paid
for the efforts made by the bidder.
3.21 Although normally the lowest responsive bid amongst the bids submitted by bidders are
considered by IOCL to be qualified and competent shall be preferred, IOCL reserves the
right not to accept the lowest bid if in its opinion this is not in the interests of IOCL.
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3.22 Payment may be made by E-payment or Cheque at discretion of IOCL.
3.23 A Tender is also liable for rejection in the following circumstances:
i. Does not pay the EMD before deadline

ii. Does not fulfill minimum pre qualification criteria as per the Tender Documents
iii. Submits the tender late i.e. after due date and time
iv. Unsolicited tenders
v. Stipulates the validity period less than what is stated in the Tender Documents
vi. Stipulates his own conditions and does not agree to withdraw the deviations,
rendering his bid unacceptable
vii. Does not disclose the full names and addresses of all his partners or Directors as
applicable wherever called for in the tender.
viii. Does not fill in and digitally sign the required annexures, specifications, etc. as
specified in the tender.
ix. Does not submit bid in the prescribed format making it impossible to evaluate the
bid
x. Indulges in tampering of tender documents
xi. Does not conform to any tender condition which stipulates non-conformance of
tender conditions as a rejection criteria
3.24 EMD shall be forfeited and the vendor may be put in holiday list in case:
a) The Tender is accepted and the vendor fails to furnish Performance Bank
Guarantee (if applicable) or to execute the contracts within the stipulated period.
b) In case the bidder alters/modifies/withdraws the bid suo-moto after opening the
bids (un-priced bids in case of 2 bid tender) and within the validity period. In
such a case, the tender submitted by the bidder shall be liable for rejection.
c) Tampering of e-documents.
3.25 Bidders should declare if the offered product is based on IOCL (R&D) formulation, and
if yes, whether the agreement for royalty payment with IOCL is valid. The vendor
should also enclose an undertaking for the applicable royalty rate payable to IOCL
(R&D), while submitting the offer. Gujarat refinery shall cross check the applicable
royalty from R&D centre, while evaluating the bids. Incentive will be considered while
evaluating the bids by applying negative loading to the rates quoted by manufacturers
using IOCL (R&D formulations, to the extent of royalty inflow to IOCL (R&D, after
adjustment of taxes and surcharges, if any.
3.26 Supplemental letters for revision in prices received from bidders shall be considered
only in those cases where the revision in the price is asked for by IOCL based on
changes in specification/scope of work/commercial terms and conditions.
3.27 ALL CORRESPONDENCE SHALL BE IN ENGLISH LANGUAGE ONLY.
3.28 It shall be the responsibility of the tenderers to fill complete, correct and accurate
information in line with the requirements / stipulations of the tender documents,
Page 13 of 23
regarding their past experience and other information required to facilitate due
evaluation / consideration of their tenders.
If any information given by the bidder / tenderer is found to be incorrect in any

particular, considered by the OWNER to be relevant for the evaluation of the bid /
tender, or is found by the OWNER to misrepresent the facts, or if any of the documents
submitted by the tenderer / bidder in support of or relevant to the bid /tender is found
by the OWNER to be forged, false or fabricated, the owner may reject the bid, and
without prejudice to any other right(s) of action or remedy available to the owner, the
owner may forfeit the Earnest Money given by the bidder in the form of Earnest Money
deposit or bank guarantee in lieu of Earnest Money Deposit in order to compensate the
OWNER for the expenses incurred by it in considering the bid (and not by way of
penalty) and take action for putting the bidder / tenderer on holiday list for such period
as the OWNER in this behalf considers warranted and / or to remove the bidder /
tenderer from the approved list of vendors.
3.29 Refinery being sensitive establishment from fire and safety point of view therefore
vehicle shall be allowed in battery area only equipped with fire extinguisher and spark
arrestor. The personal entering refinery area shall be equipped with PPEs.
3.30 Truck / Tanker should report at IOCL, Gujarat refinery's gate by 8.30 am (excluding
Sundays or holidays) in order to facilitate unloading at the earliest and release of
trucks.
3.31 Motor vehicle act: Vehicles shall follow motor vehicle act 1988 & its latest updated
revision and all other applicable laws of land during transportation of the material
from bidder’s works to Gujarat refinery.
3.32 Successful Vendor to indicate the name of driver/khalasis on the lorry receipt/challan
etc. so that the same can be verified at the entry gate while allowing entry by CISF.
This is required for enhancing security measures for incoming material.
3.33 Successful Vendor to also ensure availability of required original and valid documents
like RC Book, Insurance Papers, Fitness certificate of Vehicle
(Tanker/Truck/Container), Driving License and Cleaner’s photo pass etc. at the time of
dispatch of Materials & delivery at Gujarat Refinery. This shall enable CISF at Gujarat
Refinery to allow them smoothly inside Refinery due to security reasons and avoiding
any hassles at Refinery Gate. In case of non availability of original RC Book in the
vehicle, Notarised (True Copy) of RC Book will also be accepted.
3.34 Any legal dispute shall be within the jurisdiction of local court of the Purchasing
Office / Authority.
Page 14 of 23
4.Instruction for raising Invoice for GST in Materials

Purchase contracts
Invoice raised shall contain the following particulars-
a) Name, address and GSTIN of the supplier;
b) Serial number of the invoice;
c) Date of issue;
d) Name, address and GSTIN or UIN, if registered of the recipient;
e) Name and address of the recipient and the address of the delivery, along with the State and its code,
f) HSN code of goods or Accounting Code of services;
g) Description of goods or services;
h) Quantity in case of goods and unit or Unique Quantity Code thereof;
i) Total value of supply of goods or services or both;
j) Taxable value of supply of goods or services or both taking into discount or abatement if any;
k) Rate of tax (Central Tax, State Tax, Integrated Tax (for inter-state supply), Union Territory Tax or cess);
l) Amount of tax charged in respect of taxable goods or services (Central Tax, State Tax, Integrated Tax (for inter-
state supply), Union Territory Tax or cess);
m) Place of supply along with the name of State, in case of supply in the course of inter-state trade or commerce;
n) Address of the delivery where the same is different from the place of supply and
o) Signature or digital signature of the supplier or his authorized representative.
p) GST invoice shall be prepared in triplicate, in case of supply of goods, in the following manner-
q) The original copy being marked as ORIGINAL FOR RECIPIENT;
r) The duplicate copy being marked as DUPLICATE FOR TRANSPORTER and
s) The triplicate copy being marked as TRIPLICATE FOR SUPPLIER.
t) In case of any advance given against any supplies contract, the supplier of the goods shall issue Receipt Voucher
containing the details of advance taken along with particulars as mentioned in clause 4(a),(b), (c), (d), (g), (k), (l),
(m)& (p).
IOCL GST DETAILS:
LEGAL NAME INDIAN OIL CORPORATION LTD.

PAN AAACI1681G
GSTIN of State of Gujarat i.e. relevant for 24AAACI1681G1ZV
Gujarat Refinery (Excluding LAB Plant)
GST registration number for LAB-BE at 24AAACI1681G2ZU
Gujarat Refinery is
Page 15 of 23
5.EVALUATION CRITERIA FOR COMPARISON OF BIDS:

Following costs, taxes, duties etc., as applicable, shall be used for evaluation of bids if not
defined otherwise in tender:
 Basic ex-works cost
 Third party inspection charges, if any
 Packing & Forwarding charges,
 FOB/FCA charges ,if any (in case of foreign vendors/imports),
 All taxes and duties applicable in India for both Indian and foreign bidders/imports:
 Port handling charges (for foreign vendors/imports)
 Marine/Air Freight (in case of foreign bidders/imports),
 Inland Freight ( in case of foreign bidders/imports as well as indigenous bidders)
 Transit Insurance (Marine/Air insurance for foreign bidders/imports & inland insurance
for both)
 Testing charges, if applicable
 Technical and commercial loadings, as defined in the Tender document.
 Any other charges indicated by the bidder
For Foreign Bidders/Imports:-
Comparison cost shall be arrived at considering all components as mentioned below :
i. F.O.B./FCA price quoted by the bidder (including stowage charges in case of pipes)
ii. Marine insurance (Warehouse to Warehouse) @1%
iii. Prevailing rate of Customs Duty.
iv. All taxes and duties applicable in India
v. Port handling charges @ 3%
vi. Inland freight charges from Port to project site @ 2% of landed cost at Port of Entry
Foreign bids shall be compared considering the Bill Selling Rate released by State Bank of
India as on the date of price bid opening.
Page 16 of 23
6. Tender Conditions for Benefits/Preference for Micro & Small Enterprises

(MSEs)
i. As per Public Procurement Policy for Micro & Small Enterprises (MSEs) Order, 2012 issued vide
Gazette Notification dated 23.03.2012 by Ministry of Micro, Small and Medium Enterprises of Govt.
of India, MSEs must be registered with any of the following in order to avail the benefits/preference
available vide Public Procurement Policy MSEs Order, 2012.
a. District Industries Centers (DIC)

b. Khadi and Village Industries Commission (KVIC)
c. Khadi and Village Industries Board
d. Coir Board
e. National Small Industries Corporation (NSIC)
f. Directorate of Handicraft and Handloom
g. Any other body specified by Ministry of MSME
ii. MSEs participating in the tender must submit the certificate of registration with any one of the
above agencies, along with their bid.
iii. The registration certificate issued from any one of the above agencies must be valid as on close date
of the tender. The successful bidder should ensure that the same is valid till the end of the contract
period.
iv. The MSEs who have applied for registration or renewal of registration with any of the above
agencies / bodies, but have not obtained the valid certificate as on close date of the tender, are not
eligible for exemption/preference.
v. The MSEs registered with above mentioned agencies / bodies are exempted from payment of
Tender Fee, if any and Earnest Money Deposit (EMD), if any.
vi. Purchase Preference – Subject to meeting terms and conditions stated in the tender document
including but not limiting to prequalification criteria, twenty five percent of the total quantity of the
tender is earmarked for MSEs registered with above mentioned agencies/bodies.
MSE registered as Manufacturer shall be allowed for Purchase Preference

as under:
1. Single item tender (shall not be split) or Multiple items tender (which
cannot be split as per tender conditions):
In case the L1 price is that of a non MSE bidder, then the MSE bidder (whose price is nearest to L1
price) shall be allowed to supply total tendered value provided its price is within the price band of
L1 price + 15 percent and it matches the L1 price. In case the MSE bidder (whose price is nearest to
L1 price) refuses to match the L1 price, then the next MSE bidder (whose price is 2nd nearest to L1
price and is within a price band of L1 price + 15%) shall be allowed to supply total tendered value,
provided it matches the L1 price and so on. If no MSE bidder whose price is within a price band of
L1 price + 15% accepts to match the price of the L1 bidder then the Purchase Order shall be placed
on the L1 bidder.
Page 17 of 23
2. Multiple items tender (tenders which can be split):

a) MSE bidder(s) is/are L1 for item(s) and the total evaluated price of such items
>=25% of the total tendered value: Purchase Preference shall not be applicable for the
balance items.
b) In other cases, items where the L1 price is that of non MSE bidder(s) and price of MSE
bidder(s) is within a price band of L1 price + 15%, “such” items will be offered to MSE
bidder(s) (whose price is nearest to L1 price) for price matching as detailed below. On price
matching Purchase Order for “such” items shall be placed on the concerned MSE bidder(s):
(i) Sum Total of the total evaluated L1 price of “such” items and total evaluated L1 price of items
where the L1 price is that of MSE bidder(s), is less than 25% of the total tendered value: All
“such” items will be offered for price matching. In case the MSE bidder (whose price is nearest to L1
price) refuses to match the L1 price, the item will be ordered on the L1 bidder.
(ii) Sum Total of the total evaluated L1 price of “such” items and total evaluated L1 price of
items where the L1 price is that of MSE bidder(s) is >=25% of the total tendered value: “Such”
items will be offered for price matching in such a way that the Sum Total of the total evaluated L1
price of “such” items and total evaluated L1 price of items where the L1 price is that of MSE
bidder(s) is at least 25% of the total tendered value. The Items to be offered to MSE bidder(s) will
be selected on the basis of the % difference between the L1 price and MSE bidder price (whose price
is nearest to L1 price) in ascending order. During this exercise in case the MSE bidder (whose price
is nearest to L1 price) refuses to match the L1 price, the item will be ordered on the L1 bidder and
will not be replaced by new item for price matching even though the above mentioned 25% of the
total tendered value is not achieved.
For e.g.
There are 10 line items in a tender.
 In 3 line items the L1 price is that of MSE bidder(s) but total evaluated L1 price of these items is less
than 25%
 In 4 line items the L1 price is that of non MSE bidder(s) and price of MSE bidder(s) is within a price
band of L1 price + 15%. These 4 line items will be arranged in ascending order as explained above
in b)ii).
Suppose the total evaluated L1 price of (A) (3 line items where MSE is L1 bidder) along with first 2
line items of (B) adds up to 25% or more of the total tendered value, then first 2 line items of (B)
only will offered for price matching.
Type Of Tender Price Quoted By MSE How To Finalize Tender

Can be split L-1 Full order on MSE
Can be split Not L-1 but within L- % 25% order on MSE subject to matching
1+15 L-1price
Cannot be split L-1 Full order on MSE
Cannot be split Not L-1 but within L- Full order on MSE subject to matching L-1
1+15 price
Page 18 of 23
3. Single Item Tenders (which can be split):-

In case the L1 price is that of a non MSE bidder and price of MSE bidder(s) is within a price band of
L1 price + 15%, then MSE bidder(s) shall be allowed to supply 25% of the total tendered quantity
provided they match the L1 price. In case there is more than one such MSE bidder then the 25% of
the total tendered quantity shall be divided among those MSE bidders as per IOCL guidelines for
splitting of tenders (refer Note b). If no MSE bidder whose price is within a price band of L1 price +
15% accepts to match the price of the L1 bidder then the L1 bidder shall be allowed to supply the
entire tendered quantity.
A. Guidelines for splitting of 25% of the total tendered quantity: In case the price of two or more MSE
bidders is same, then splitting shall be done equally amongst these bidders. In case there are two
MSE bidders with different prices then the splitting shall be done among L1 & L2 bidder in the ratio
of 60:40. Similarly in case of 3 MSE bidders the splitting shall be done among L1, L2 & L3 bidder in
the ratio of 50:30:20 and in case of 4 MSE bidders the splitting shall be done in the ratio of
40:30:20:10.
4. Single Item tenders which are to be split in predetermined lots like

60:40, 50:30:20 etc.
Single item tender which is to be split in predetermined quantity lots (60:40, 50:30:20 etc.)
to ensure multiple sources of supply at the same L1 price:
A. If any MSE bidder is eligible to supply any of the predetermined lots by the virtue of being the L1
bidder or by matching the price of the L1 bidder as per the tender conditions for lot system, then no
Purchase preference shall be applicable.
B. In case the L1 price is that of a non MSE bidder and no MSE bidder is eligible to supply any of the
predetermined lots by matching the price of the L1 bidder as per the tender conditions for lot
system but the price of MSE bidder(s) is within a price band of L1 price + 15%, then the MSE bidder
(whose price is nearest to L1 price) shall be allowed to supply the smallest lot size of the tender,
provided they match the L1 price. In case this MSE bidder refuses to match the price of the L1
bidder then the next MSE bidder (whose price is 2nd nearest to L1 price and is within a price band of
L1 price + 15%) shall be allowed to supply this smallest lot size of the tender, provided they match
the L1 price and so on. If no MSE bidder whose price is within a price band of L1 price + 15%
accepts to match the price of the L1 bidder then the Purchase Orders shall be placed as per the
tender conditions of lot system.
Note:
 Total Tendered value means Total lowest evaluated Price.
 Price means Evaluated Price.
 A line item of the tender shall not be further split in multiple items tender. (FOR SR NO -2 i.e.,
Multiple items tender (tenders which can be split))
 Negotiations shall not be conducted with bidders as a matter of routine. However, IOCL reserves the
right to conduct Negotiations with the L1 bidder. In such case the eligible MSE bidder will have to
match the Negotiated L1 price. The price band of L1 price + 15% shall be based on pre-negotiated
L1 price but all other criteria defined above shall be based on Negotiated L1 price.
Page 19 of 23
vii. Out of the twenty Five percent target of annual procurement from micro and small enterprises four
percent shall be earmarked for procurement from micro and small enterprises owned by Scheduled
Caste & Scheduled Tribe entrepreneurs and 3% shall be earmarked for Micro & small enterprises
owned by women . In the event of failure of such MSEs to participate in the tender process or meet
the tender requirements and L1 price, four percent and three percent sub-target so earmarked
above shall be met from other MSEs.
viii. To qualify for entitlement as SC/ST owned MSE, the SC/ST certificate issued by District Authority
must be submitted by the bidder in addition to certificate of registration with any one of the
agencies mentioned in paragraph (I) above. The bidder shall be responsible to furnish necessary
documentary evidence for enabling IOCL to ascertain that the MSE is owned by SC/ST. MSE owned
by SC/ST is defined as:
a. In case of proprietary MSE, proprietor(s) shall be SC /ST

b. In case of partnership MSE, the SC/ST partners shall be holding at least 51% shares in the
enterprise.
c. In case of Private Limited Companies, at least 51% share shall be held by SC/ST promoters.
NOTE:
1. In case where tender quantity can be split and MSE vendor is already getting order for
more than 25% of the tender value, no additional purchase preference is required to be
given in that tender.
2. In case MSE vendor is already getting order for less than 25% of the tender quantity,
purchase preference to this and other MSE vendors (together) shall be given only up to the
differential quantity to make total as 25% to MSE vendor.
Page 20 of 23
7. Tender Conditions with Implementation of Insolvency

and Bankruptcy Code, 2016 (IBC)
(a)It will be the responsibility of the bidder to inform IOCL within 15 days from the date of order
of insolvency resolution process or liquidation or bankruptcy proceeding passed by the
Adjudicating Authority namely, National Company Law Tribunal (NCLT) or Debt Recovery
Tribunal (DRT) under the Code.
(b) If bidder refuses or fails to share the information regarding their status of insolvency
resolution process or liquidation or bankruptcy proceeding in their bid or at any later stage, their
offer is liable to be rejected by IOCL.
(c ) IOCL reserves the right to cancel/terminate the contract without any liability on the part of
IOCL immediately on the commencement of insolvency resolution process or liquidation or
bankruptcy proceeding of any party under the contract.
(d) IOCL reserves its right to evaluate and finalise the bid without considering the bid of any
party undergoing insolvency resolution process or liquidation or bankruptcy proceeding under the
Code regardless of the stage of tendering.
(e) A declaration / undertaking shall be submitted by the bidder in the Format (as per
ANNEXURE) along with techno commercial bid.
Guide lines for Evaluation & Short closure:
a) After opening of price bid but before award, if a bidder(s) is(are) rejected due to initiation of
insolvency resolution process or liquidation or bankruptcy proceeding under Insolvency and
Bankruptcy Code, 2016 (Code), tender will be finalized ignoring such bid(s).
b) During execution of contract, if insolvency resolution process or liquidation or bankruptcy

proceeding under Insolvency and Bankruptcy Code, 2016 (Code) is initiated against a contractor
and IOCL decides to short close the contract, same will not attract clause of risk and cost of
GCC.
Page 21 of 23
ANNEXURE
PERFORMA FOR DECLARATION ON PROCEEDINGS UNDER INSOLVENCY AND BANKRUPTCY

CODE, 2016
Tender No. : ………………………………

Name of Work : ………………………………
Bidder ’s Name : ………………………………………………………. .
I/ We, M/s. __________________________________ declare that:-
(i) I /We am / are not undergoing insolvency resolution Process or liquidation or bankruptcy
proceeding as on date.
(ii) I /We am / are undergoing insolvency resolution process or liquidation or bankruptcy
proceeding as on date as per Details mentioned below. (Attached detail with technical bid)
Note: Strike out one of above which is not applicable.
It is understood that if this declaration is found to be false, Indian Oil Corporation Ltd. shall have
the right to reject my / our bid, and forfeit the EMD, if the bid has resulted in a contract, the
contract will be liable for termination without prejudice to any other right or remedy (including
holiday listing) available to Indian Oil Corporation Ltd.
Place:
Date: Signature of Bidder
Name of Signatory
Page 22 of 23
8.SCOPE OF SUPPLY-CUM-TECHNICAL SPECIFICATIONS

Item Sl No.: 10
Quantity: 1 EA (Each)
Item Text: - Design, Manufacture, Supply of 2x10 KVA UPS (ONLINE) along with
ACDB & Ni-CD BATTERY BANK complete in all respects as per detailed technical
specifications attached as Annexure-1
Item Sl No.: 20
Quantity: 1 SU (SERVICE UNIT)
Item Text: - Installation, Testing & commissioning of the supplied 2X10KVA UPS
along with ACDB & Battery Bank complete in all respects as per attached
technical specifications and directions of Engineer-in-charge.
1. The scope of work includes: Shifting, Installation, earthing, testing and

commissioning of 2X10KVA UPS along with ACDB & Battery Bank. Job includes
diamond cutting of existing RCC floor slab, supply and fixing of required
chequered plates. Bidder to consider the same for quoting rates.
2. The Vendor shall, unless specifically excluded in contract, perform all such
work and/or supply all such items and materials not specifically mentioned in
the contract and required for completion of job in all respects.
3. The Vendor shall, execute and complete technical job with the highest level
of skill and care, workmanship, diligence and efficiency in accordance with
good engineering practice and in conformity with the provision of contract.
4. Shifting of material from store to respective UPS/Battery Room shall be in

the scope of the vendor.
5. The contractor shall deploy sufficient man-power to execute and complete the
job with-in time bound as suggested by EIC.
TECHNICAL SPECIFICATION FOLLOWS:-
Page 23 of 23
Technical Specifications for UPS
Compliance
Sr. No Description
(Y/N)
1.0 SCOPE OF SUPPLY & WORK
2 X 10 KVA parallel redundant UPS system with COMMON BATTERY BANK (Nickel
Cadmium) & ONE COMPLETE SET OF SPARES. The scope of work covers the design,
manufacture, supply, testing and commissioning of single phase output 110V AC, 50
Hz , 2 X 10 KVA rated parallel redundant uninterrupted power supply system with
common battery bank. The UPS and all accessories required for the commissioning
of the UPS as per the specifications shall be in the scope of supply.
1.1 The UPS shall be of single-phase output parallel redundant type suitable to operate
with common battery bank. The UPS load shall consist of electronic instruments,
process controllers, computer disc drives, distributed digital control system leading to
high crest factor of the load. (Design crest factor of the UPS to be specified by the
vendor) .
The offered system shall be integrated microprocessor based IGBT UPS system
including static inverters, static switches, manual by pass switch, chargers, stationary
batteries etc. as per requirements of enclosed IOCL specification and data sheets.
Servo controlled Stabilizers at by pass, isolating/protection devices and all other
equipment and accessories required for completeness of the system whether
specifically mentioned or not but considered essential for satisfactory performance
and completeness of the system, shall be provided.
1.2 The design, manufacturing, testing & performance of equipment and components
thereof included in this specification shall comply with all currently applicable Indian
standards or equivalent specification of the country of origin or IEC specifications.
The equipment shall also conform to the provision of Indian Electricity Rules and
other statutory regulations in force from time to time.
1.3 The vendor shall be totally responsible for engineering and functioning of a complete
system fully meeting the intent and requirements of this specification and attached
data sheets/drawings.
2.0 POWER SUPPLY CONDITION AND SITE CONDITION
The system shall be designed to operate with the power supply input condition and
site condition specified in the data sheet. If not specifically mentioned herein, UPS
shall be designed for following conditions.
a) Input Supply Variation
Voltage: 415 V ± 10 %
Frequency: 50 Hz±5%
b) Site Condition
The UPS system shall be suitable for installation and satisfactory operation in a closed
room with restricted natural air ventilation in a humid and corrosive atmosphere.
Maximum ambient temperature shall be considered as 40° C and altitude not
exceeding 1000 m above MSL.
UPS & battery bank room size is 3.37 mtr X 7.2 mtr. Vendor should design UPS
& battery bank in such manner that both UPS & battery bank can
accommodate in room.
3.0 CONFIGURATION & OPERATIONAL REQUIREMENTS
The UPS system shall be based on latest generation of technology with proven
performance. Prototype systems are not acceptable.
Page 1 of 11
3.1 PARALLEL REDUNDANT UPS WITH BYPASS
3.1.1 The UPS system shall power from mains supply at a minimum power factor of 0.85
while working at any load.
3.1.2 Incomer power supply to the UPS modules 1 & 2 will be provided by 2 nos. separate
feeders. The Bypass Circuit shall be supplied from a third separate source. Provision
of these incoming supplies shall be under IOCL scope.
3.1.3 The UPS system should be provided with an automatic startup sequence and power
walk-in circuit with adjustable time delay up to 5 seconds, such that the rectifiers and
inverters can start operating as soon as incoming AC power is made available allowing
the UPS to be loaded.
3.1.4 During normal operation when mains power is available, both the rectifiers shall
supply the DC power individually for float / boost charging the respective/ common
battery and simultaneously to respective inverters. The total DC power shall be
shared equally between the two rectifiers.
3.1.5 In case of failure in one rectifier, the other rectifier shall feed the complete load and
the battery.
3.1.6 In case of failure of any of the rectifiers or failure of total incoming power supply to
both rectifiers, the respective/ common battery shall feed the inverters.
3.1.7 Each charger shall be designed for simultaneously feeding completely both the
inverters load and float / boost charging to the rated capacity of both the battery
bank. Each charger shall be equipped with automatic on line as well as manual
charging facility selectable at site by the user.
3.1.8 Normally both the inverters will be synchronized with each other and mains. The two
inverters shall be operating in parallel and sharing the load equally. When a
disturbance/ fault occurs in any of the inverters, the faulty unit shall be automatically
separated out/isolated and the entire load shall be fed from the other inverter.
When both the inverters develop fault, the complete load shall be transferred
bumplessly to bypass supply through static switch.
3.1.9 Manual transfer facility through static switches shall be provided in either direction.
The Maintenance Bypass (Manual transfer) switches should be of ‘make before break’
configuration with 3 positions viz. OFF/ BYPASS/ MAINTENANCE BYPASS.
3.1.10 Facilities shall be provided to manually and automatically initiate transfer of the load
from inverter to the bypass circuit and manually from bypass circuit to the inverter.
These shall conform to IEC 146.4 standard
3.1.11 Load transfer shall only be possible when:
a) The mains bypass voltage is within ± 15 % of rated UPS output voltage.
b) The mains bypass frequency is within ± 8 % of the UPS output frequency.
3.1.12 Automatic transfer of the load shall be initiated when:
• The inverter output voltage drops below 95 % of the nominal output voltage.
Transfer should be accomplished before the voltage reaches 85 % of the nominal
value.
• The inverter output voltage exceeds 105 % of the nominal output voltage. Transfer
should be accomplished before the voltage reaches 115% of the nominal value.
• The inverter output current is exceeded.
3.2 RECTIFIER
3.2.1 Phase controlled rectifier shall be used for power rectifiers, to convert the incoming
AC supply to a DC level. Phase control shall be accomplished by governing the angle
of the AC waveform at which the SCR’s in the rectifier bridges are triggered.
Page 2 of 11
3.2.2 The power rectifiers shall be phase-controlled design of 12-pulse type. The
maximum ripple content on DC should not exceed 1 % with battery connected and 2%
without battery connected. A separate adjustable current limit circuit shall be
provided for battery charging current. Subsequent to a discharge cycle when battery
is connected to rectifier the battery current shall be monitored, controlled and
limited to set value automatically irrespective of value of inverter input current.
3.2.3 Rectifier shall be so designed as to ensure that the total harmonic currents in the
input current to rectifiers shall not cause undue harmful effects on other sensitive
equipment operating on the same supply bus.
3.2.4 The Rectifiers shall be sized based on the maximum inverter load and the nominal
rated capacity of the battery. The DC load imposed by inverters shall be considered
under the worst case where only one rectifier is feeding both inverters.
3.2.5 The rectifier section of the UPS system shall be capable of precise regulation to
prevent damage to the battery. The output voltage of rectifier shall be stabilised to
within ± 1 % variation for the specified mains input supply variation. Ripple content
at the DC bus shall not exceed 2 %.
3.2.6 Suitable protection shall be provided in the control circuits to guard against instability
of phase controlled rectifiers due to any electrical oscillations that may be present in
the input supply.
3.2.7 Both Rectifiers & Bypass Circuits shall be provided with isolation transformers to
provide galvanic isolation in the input as well as output sections.
3.2.8 A suitable Transient/Surge protection shall be provided in the input circuit to
Rectifiers to protect the UPS system from surges and voltage spikes.
3.2.9 The DC regulator shall sense the battery charging current and shall adjust the DC bus
voltage to maintain the charging current to preset level. In addition manual boost
charging facility shall also be made available.
3.2.10 The facility shall be provided in the chargers, for initial charging of the battery bank.
3.2.11 The DC bus shall be rated for the required highest DC voltage only. No intermediate
components/boosters are to be used in the power circuit.
3.3 INVERTER
3.3.1 The inverter design shall be of current limiting, pulse-width modulation type. Both
inverters shall be capable of supplying 100% SMPS Load independently without
derating at any Crest factor. The inverter output voltage and frequency shall not
exceed the limits specified in data sheet for the input power supply conditions during
following conditions of UPS loading.
a) Load variation between zero and the rated output of the UPS.
b) Load power factor over the range 0.7 lagging to unity.
c) Load current wave form having a relative harmonic content varying between zero
and 50%, the latter wave form having crest factor not exceeding 2.5 and individual
harmonics not exceeding the following values.
3rd harmonic: 44% of fundamental
5th harmonic: 33% of fundamnetal
7th harmonic: 18% of fundamental
d) DC bus voltage over the range corresponding to battery float/boost charge
operation and battery discharge operation up to battery end cell voltage.
3.3.2 The inverter shall be capable of taking specified over load; after which drooping
characteristics shall come in to operation. For any sustained values of over load,
voltage droop characteristic shall come in operation to protect the inverter.
Page 3 of 11
3.3.3 The inverters steady state output voltage shall not exceed ± 1% and frequency (free
running) variation shall not exceed ± 0.1% for specified input power supply condition
and no load to full load condition.
3.3.4 Provision for isolating the battery bank should be given, so that battery bank may
be taken out of service for maintenance, during which period it shall be possible for
both the inverters to continue operation, taking power from the rectifier. The input
filter of the inverter shall be suitably designed to take care of this operational
requirement. Ripple content at the DC bus shall not exceed 2 %.
3.3.5 The inverters shall be phase ‘locked’ to the bypass power supply as long as bypass
supply frequency remain within ± 3 % and when bypass supply frequency variation
exceed the above limits the inverters shall be delinked from mains. Free running
frequency tolerance limit shall not exceed ± 1 %. Also the facility shall be provided for
adjustment of synchronizing frequency from 1 % to 3 % in the steps of 0.5 %.
3.3.6 It shall be possible to vary the output voltage steplessly within ± 5 % of the specified
output voltage. This adjustment shall be possible to make when the inverter is in
operation.
3.3.7 The UPS system shall be able to operate satisfactorily on loads with power factors in
the range of 0.4 lag to 0.9 lead. Bidder shall furnish the graph showing the effect of
load power factor on UPS output parameters.
3.3.8 The inverter shall be so designed to permit clearing of a fault in any of the branch
circuits having semiconductor fuses with a maximum rating equal to 25 % of the
system capacity. During such faults in branch circuits, the load connected to the
healthy circuits shall not get affected.
3.3.9 UPS system shall be suitable both for floating output or earthing of one leg. All output
isolating switches/devices shall be double pole. The provision of earth upto the panel
shall be in the scope of IOCL. Any further connections are to be done by the vendor.
3.3.10 The UPS output voltage waveform shall be sinusoidal. Total Harmonic Distortion of
voltage at inverter output shall not exceed 4% RMS of the fundamental considering
any linear load upto maximum rated power factor and not exceeding 5% under non-
linear load condition. Vendor to provide empirical data indicating the increase in THD
with rising crest factor of load along with the offer.
3.3.11 A Curve showing system KVA derating for load power factor deviating from the rated
power factor of UPS shall be furnished with bids.
3.3.12 All circuit breakers shall be adequately rated for both continuous current rating as
well as breaking capacity. Paralleling of breaker poles and contactor poles to achieve
the required current rating is not acceptable
3.4 BYPASS CIRCUIT
3.4.1 The voltage stabilizer in bypass circuit shall be of servo controlled voltage stabilizer
design; it shall conform to Data Sheet given below: Bypass Stabilizer / Transformer
Option Specifications: Automatic Voltage Regulator and Isolation Transformer with
shield.
Nominal rating: 10 kVA as per nominal system rating
Input voltage: 415 VAC + 10% , 3 phase
Output Voltage: 110 VAC , 1-phase
Voltage Tolerance
Static within 0-100% load: + 1 %
Dynamic at 100% load surge: + 2 %
Overload:
10 min. - 125 %
1 min. - 150 %
1 sec. - 1000 %
Allowable power factor tolerance: 0.4 lag – 0.9 lead
Efficiency: 93 – 98 %
No-load losses: 1 – 2 %
Page 4 of 11
3.4.2 The bypass circuit shall have a continuous current rating equivalent to the rated
output of the UPS unit and be capable of conducting a current of ten times the rated
output for not less than one second.
3.4.3 The transfer time between inverter(s) and bypass circuits should not exceed
1 ms in synchronized mode and 20 ms in Asynchronous transfer.
3.4.4 The load transfer switching devices shall comprise continuous rated static elements in
both inverter and bypass circuit
3.4.5 A suitable number of fully continuously rated Static switches must be provided in the
Inverter output and/bypass circuits to ensure positive isolation of faulty inverter
section such that the other inverter and bypass circuit do not feed into the fault
leading to under voltage/trip. The rating of the Static Switches shall be as follows:
Overload:
10 min - 125 %
1 min. - 150 %
1 sec. - 1000 %
3.5 GENERAL
3.5.1 All electronic devices shall be protected by semi-conductor fuses. Each inverter
shall be designed to clear a fault in any branch circuit with a semi-conductor fuse
rated upto 25% of UPS rating without the assistance of the bypass circuit. In case
any particular Feeder rating exceeds 25% of UPS rating, suitable arrangement
should be provided to clear the higher rated fuse without going to Bypass.
3.5.2 All electronic power devices including thyristors, IGBTs, diodes etc. shall be rated
under operating conditions for approximately 200% of the maximum current carried
by that device.
3.5.3 All other electrical components such as transformers, reactors, breakers, contactors,
switches, busbars etc. shall be rated for at least 125% of maximum required rating.
No electronic device shall face a PIV greater than 50% of its rated value.
3.5.4 All the IGBTs and diodes shall be protected with high-speed semiconductor grade
fuses. I/t co-ordinate characteristic between fuse and semi-conducting power devices
shall be furnished.
3.5.5 Soft start logic shall be provided in the battery charger and inverter circuits to reduce
the disturbances on the incoming lines.
3.5.6 The R.F. filter shall be provided at the input and output of UPS to suppress the radio
frequency interference to the specified limit.
3.5.7 Forced ventilation if provided shall be arranged through a redundant fan. Normally
one fan shall run. In case of failure of running fan, standby should start automatically.
The running and standby fans shall be arranged side by side, in order to remove faulty
fan for maintenance, without taking system shutdown. The power supply for the
light, sockets etc. shall be non-UPS supply derived from the individual rectifier input
power. However, the power supply to the panel cooling fans shall be derived from the
UPS Output supply with suitable protection system in place to isolate the faulty
cooling fan circuit from the UPS without causing any disturbance to the UPS output
supply.
3.5.8 Forced cooling is also required for the bypass circuit; redundant fans as provided for
inverters shall be provided for the bypass panel also.
3.5.9 The UPS system shall be galvanically isolated from input power supply system and
from load. All transformers shall be dry type and air-cooled. UPS system shall be
suitable both for floating output or earthing of one leg.
3.6.0 Parallel redundancy for the two separate independent UPS systems to be maintained
without any common components between two UPS, no common control
supply and no intermediate circuit between Inverter and Batteries.
Page 5 of 11
4.0 BATTERY BANK SYSTEM
Design & Supply of Battery bank System will be in scope of Bidder. Ni-Cd Battery of
HBL Power Systems/Exide/ Amco/IOCL approved make only with Polypropylene
translucent container will be acceptable.
The battery cells shall have a nominal cell voltage of 1.2 V. Each Battery Bank shall be
sized for 30 minutes back up time at full capacity of 10kVA of the Inverter output side
of the UPS. Supply of Back up battery bank shall also include suitable battery stand,
apron, hydrometer and cell voltage measuring equipment and other accessories for
operation and maintenance of Battery bank. Battery stands shall be suitably designed
so that it can fit in the battery room with standard clearances from the wall and
sufficient pathway.
The battery supplied shall be High discharge type (KPH), suitable calculations are to
be done and submitted for verification by IOCL, for the same considering minimum
efficiency of inverter (i.e <90%) at a load power factor of 0.8.
Supplied Battery Bank is to be installed in a room and installation shall not create any
difficulties during maintenance/ replacement of the battery bank in future. The 4-
core Armored Copper cable (1.1kV grade) of adequate size/ cross-section and length
of approx. 40m from UPS to each Battery Bank shall be in the scope of vendor.
5.1 ALARM, CONTROL, INDICATION AND METERING SCHEDULE
If not specified otherwise in the data sheets, following schedules shall be followed for
alarm control, indication and annunciation. Any additional devices/ features
considered necessary for reliable operation and maintenance shall also be included in
various panels and same shall be highlighted, separately. An illuminated one-line
diagram indicating operational status shall be provided at front of the panel.
The UPS system shall be communicable on RS 485 Modbus protocol. Two (02) nos.
of RS485 interface connectors on MODBUS protocol shall be provided. Detailed
memory map for all digital & analog inputs on MODBUS protocol shall be provided.
In, addition to this One (01) No. of CD for software UPS Event/Fault/Measurements
recording & analysis shall be provided and it shall communicate to UPS on
independent port other than two RS485 ports mentioned above. The installation &
commissioning of this software on a PC provided by IOCL shall be in the scope of
vendor.
5.2 METERING
1. Vendor shall provide separate transducers (with 4-20mA dual output) for UPS
output voltage & output current. Transducer output shall be wired upto the
terminal block for further integration with SCADA/DCS.
2. The metering panel shall be Microprocessor based and should display minimum
following parameters of the UPS
a) Incoming line voltages.
b) Input line currents.
c) DC voltage at each rectifier output.
d) DC current at each rectifier output.
e) DC input at each inverter.
f) AC voltage at inverter output.
g) AC current at inverter output.
h) Frequency at each inverter output.
i) Frequency of the bypass supply.
j) Bypass voltage with selector switch.
k) Bypass current with selector switch.
l) Battery boost and trickle Current.
m) Battery Voltage.
n) Back-up time left for Battery operation.
o) Load power %.
Page 6 of 11
5.3 CONTROLS – At least the following control switches to be provided to control the
UPS from main panel
a) UPS Start-up, shut down and testing sequence.
b) Mains on Rectifiers and Bypass
c) Mains off Rectifiers and Bypass
d) Boost on Rectifiers
e) Acoustic alarm off UPS
f) Meter function to display metering – UPS
g) Service function to display information – UPS
h) Manual Bypass switch – UPS
6.0 Audio Visual Alarms-Microprocessor based
A built-in Microprocessor based unit shall be incorporated in the UPS system for
monitoring and storing all important alarms & events. The unit shall have
Accept/Reset/Test Facilities. Minimum 50 alarms and 250 events with time/date
stamping shall be provided. The potential free contacts of alarms should be wired
upto TBs. Potential free contacts should be CHANGEOVER TYPE only. Two (02) nos.
of interface cards of potential free contacts for remote annunciation shall be provided
with contacts for all the alarms mentioned below in each card. Also, one summary
alarm contact should be provided properly wired upto TB in both interface cards. The
list of alarms shall include (but not be limited to) the following:
a) Rectifier Mains fault
b) Rectifier Failure
c) DC Out of Tolerance
d) Battery Operation / Discharged / Disconnected
e) Inverter fault / Overload Inv. Bypass
f) Bypass mains fault
g) Manual Bypass on
h) Inverter Fuse Blown
i) Asynchronous transfer
j) Over temperature/running fan failure/ standby fan in operation
k) All power fuse failures and Pole reversal of DC link
l) Static Switch temperature shutdown
m) Transistor module temperature shutdown
n) System on manual bypass
o) Inverter fuse blown
p) High temperature choke
q) High temperature transformer
r) Static switch shutdown
s) Static switch warning
t) Charger temperature shutdown
u) Charge reg. Error
v) Current limiter active
w) Inverter voltage error
x) Synchronization error
y) External service switch activated
z) Fault in int. power supply
aa) Battery MCCB / Isolator off
bb) Low DC Shutdown
cc) Low DC warning
dd) High DC Shutdown
ee) High DC warning
ff) Mains is momentarily out of tolerance
Page 7 of 11
gg) Bypass is momentarily out of tolerance
hh) Bypass is out of tolerance
ii) Output is momentarily out of tolerance
jj) Output is out of tolerance
kk) Output freq. Is out of tolerance
ll) Load is over 100 %
mm) Battery charger failure
nn) Battery faults
oo) Inverter high temperature
pp) Low voltage from inverters
qq) Inverter by passed
rr) Inverter overloaded
ss) Static switch faulty
tt) Fuse failure - Inverter fuse failure
6.0 RELIABILITY
6.1 All necessary care shall be taken in selection, design, manufacturing, testing and
commissioning of the equipment for ensuring high system reliability. Vendor shall
furnish the value of ‘MTBF’ ‘MTTR’ and ‘Availability Factor’. The above figures shall be
substantiated by test and field results available with them. All consideration shall be
taken in account to ensure maximum availability of the system.
6.2 There shall not be any common device, such as master oscillators etc., used
between redundant units so that the failure of the same can cause shutdown of
more than one inverters.
6.3 All the control cards shall preferably be plug in type and these shall be standardized
on the modular concept, so that these are interchangeable with the UPS of other
ratings for rectifiers and inverters.
6.4 It shall be possible to bring out any individual power circuit for maintenance without
affecting the total UPS supply
6.5 The series-parallel combination of smaller devices to achieve specified rating shall not
be acceptable.
6.6 All the components used shall be time tested and standardized. Vendor shall state the
safety factors used in selecting such items as semi-conductors, electrolytic capacitor,
transformers etc.
6.7 The maximum noise level from the UPS system at 1 m distance, under rated load with
all normal cooling fans operating, shall not exceed 65 dB (A) .
6.8 Vendors shall quote their nearest higher standard size that will meet the requirement
of the specified UPS rating.
6.9 All relevant national/international safety standards shall be followed
7.0 CONSTRUCTION
7.1 Rectifier/charger and inverter section shall be suitably housed in sheet steel panels
and shall be complete with all interconnections. The panels shall be fabricated with
1.6 mm/2 mm. thick cold rolled sheet steel and structural steel. The panels shall be
free standing, fitted with suitable louvers for ventilation and cooling fans. Hinges shall
be provided at the front and back with dust tight gaskets. Interned sheet barriers shall
be used. The enclosure shall be IP-31 type. The maximum and minimum operating
height of the switches shall be 1800 mm and 400 mm respectively. The base frame for
the UPS shall be supplied as part of the US system for the installation of the UPS on
the floor of the UPS room.
Page 8 of 11
7.2 Power cables shall be with aluminum/Copper conductors and control cables shall be
with copper conductors. All the cables shall be Halogen free, FRLS type. All cables and
wires shall be stranded Cu conductors, sized according to their current ratings within
the designed environment, with flame retardant & halogen free insulation and a
minimum insulation rating of 660 V AC. Hinge wires shall be used for all circuits
mounted on door or swing panels inside the UPS. All the cable connections shall be
from bottom and front of the panel, double compression type cable gland terminals
shall be used for connections. Clamp type terminals shall be used for connection of all
wires up to 10 mm and terminal for longer size shall be bolted type suitable for lugs.
7.3 Bus bars shall be colour coded and live parts shall be shrouded to ensure complete
safety to personnel intending routine inspection by opening the panel doors. All the
equipment inside the panel and on the doors shall have suitable name plate and
device no. as per the schematic diagram. All wired shall be ferruled and terminals
shall be numbered.
7.4 All fuses shall preferably be fast acting semiconductor type and mounted inside the
panel. All power and control switches shall be rotary type and shall be operable
externally.
7.5 Illumination lamps shall be installed in each panel. All indicating instruments shall be
preferably digital type. Separate test terminals shall be provided for measuring and
testing of the equipment to check the performance
7.6 All panels shall be provided with a Copper earth bus of suitable size running through
the panels. Provision for earth connection at both ends to main earth grid shall be
available.
7.7 All PCBs shall be provided with a transparent epoxy conformal coating for
environmental protection and tropicalisation. They shall be suitably located away
from heat sources.
7.8 All metal parts shall be treated so as to ensure efficient anti-corrosive protection.
Hardware shall be zinc passivated or Electro galvanized. Panel enclosure and
structure supports shall be thoroughly cleaned and degreased to remove mill scale
and rust etc. External surface shall be prepared for final painting of shade specified on
data sheets.
7.9 All panels shall be of same height so as to form a bank, which shall have good
aesthetic appearance
7.10 All control wiring shall preferably be enclosed in plastic channels or neatly bunched
together. Each wire shall be identified at both ends by wire marker tapes or PVC
ferrules. Ferruling of wires shall be as per relevant IS.
7.11 Separate & suitable base frames shall be provided by vendor for installation of both
UPS & ACDB on floor.
8.0 PAINTING
8.1 All metal surfaces of UPS & ACDB shall be thoroughly cleaned and degreased.
Fabricated structure shall be pickled and then rinsed to remove any trace of acid. The
under surface shall be prepared by applying a coat of paint and coat of yellow zinc
chromate primer.
8.2 After preparation of the under surface, the board shall be spray painted with two
coats of final paint. Colour shade of final paint shall be SIEMENS GREY COLOUR. The
finished panels shall be dried in stoving ovens in dust free atmosphere. Panel finish
shall be free from imperfection like pin holes, orange peels, run off paints etc.
8.3 All unpainted steel parts shall be cadmium plated or suitably treated to prevent rust
formation.
9.0 TESTS AND ACCEPTANCE
Page 9 of 11
Test shall be carried out to prove compliance with all requirements of this
specification and relevant International Standards. The following kinds of test shall
be conducted.The following Routine Tests should also be performed along with those
specified in IOCL standard specifications:
a) Visual Inspection.
b) IR Test before and after HV Test
c) Temperature Rise/Heat Run tests.
d) Tests for performance operating parameters and controls.
e) Output regulation testFunctional test shall be performed on all UPS.
If during execution of functional test an electronic component of the UPS is required
to be replaced i.e., due to converter malfunction or failure of the unit to fulfill the
performance requirements of the specifications, then the heat run test shall be
repeated at rated current following which functional test shall be again carried
out.The battery discharge test shall be performed at a current corresponding to the
inverter input current when the inverter is delivering its rated output KVA at 0.8 PF
lagging.
9.1 Routine Tests:
These routine tests shall be made on each particular type of inverters:
a) Interconnection cable check
b) Light load test
c) Check of auxiliary devices
d) AC Input failure test
e) AC Input return test
f) Simulation of parallel redundant UPS fault
g) Transfer test
h) Full load test (Transient performance)
i) UPS efficiency
j) Unbalanced load test
k) Output voltage unbalance
l) Current division in parallel UPS
m) Burn in test for 100 hours
9.2 SPECIAL TEST REQUIRED
a) Rated stored energy time, battery test
b) Battery ripple current
c) Short circuit current capability test
d) Short circuit fuse test
e) Restart
The complete test schedule shall be as in standard formats of the vendor. The
formats shall be submitted along with the inspection call. The vendor shall take prior
approval of the test procedures from IOCL. Along with test procedures, vendor shall
also furnish the max. allowable tolerance in the various test results. Vendor shall
submit and get approval of the required drawings before call for inspection is given.
No inspection shall be carried out unless all the drawings are cleared by IOCL.
10..0 SPARES
Vendor shall supply following spares per UPS system required for trouble free
operation of the UPS :
a) One complete set of Thyristors
b) One complete set of IGBTs
c) One complete set of Static Switches
f) One complete set of all rack mounted/wall mounted cards of the UPS
g) One complete set of required Mimic Displays
i) One complete set of CTs, Resistances.
J) Each type/size of cooling fan – 1 nos
11.0 ACDB DETAILS
Page 10 of 11
Free standing matching panel in line with UPS IP & height.
Outgoing feeders –
1 nos. 40A
6 nos. 16A
DOCUMENTATION TO BE SUBMITTED
1 Vendor shall submit six copies of all final documentation as per above, in neatly hard
bound folders embossed with IOCL, PO no., name of equipment, project name etc. as
per instructions of IOCL. Soft copy of the documents shall also be provided on CD.
Trouble shooting procedures should be included in the Operating Manual.
2 The scope of work as mentioned above is indicative only. Vendors are advised to
make a site visit for thorough assessment of the specific requirements for the UPS
Systems to be supplied.
3 The party shall submit the short literature and description of their UPS systems /
battery bank along with the offer.
4 The party shall submit drawings for approval before starting UPS manufacturing after
issue of LOA.
5 The routine & quality tests shall be witnessed by TPI & IOCL’s Engineer at
manufacturer’s works. The testing location should be properly equipped with all
testing facilities. Vendor has to provide the complete testing & inspection plan in
advance with complete schedule & list of tests to be witnessed. The tests shall be
carried out as per agreed criteria based on standard procedures.
6 The vendor shall provide six (06) complete sets of electrical drawings and O&M
manuals for the supplied UPS Systems.
7 The vendor shall submit a detailed plan for installation, testing & commissioning in
consultation with IOCL for the complete job.
8 The vendor shall submit his Quality Assurance Plan, covering various activities like
design and engineering, material procurement, manufacture, inspection and testing
documentation, dispatch to site, erection, testing, commissioning and maintenance of
quality records to IOCL.
9 The ranges & features mentioned in the specifications are the minimum required. The
vendor offering equipment of better ranges covering the range mentioned in the
specification shall be acceptable, if other specifications are in order.
10 The representative of the party shall make at least two free of cost site visits on
mutually agreed date, on owner’s call, after the commissioning of equipment
11 All the testing equipment like multimeter, power analyser, CRO, micro-ohm meter,
insulation tester etc. required for executing the job, shall be arranged by the Vendor
as part of the job.
12 The work shall be done as per relevant IS / IEC specifications / as per manufacturer’s
recommendations or as per sound engineering practices as approved by owner.
13 SLD of UPS is attached for reference, vendor to follow same
Page 11 of 11
INDIAN OIL CORPORATION LIMITED
(M&I DEPARTMENT, NEW DELHI)
Scope: This Inspection and Test Plan covers minimum testing requirements of Static Uninterrupted Power Supply Systems.
Reference Documents: PO/PR/ Standards referred therein/Job Specifications/ Approved Documents.
Inspection and Test Requirements:
QUALITY ASSURANCE PLAN – STATIC UNINTERRUPTED POWER SUPPLY SYSTEMS

Manufacturer’s Name & Address: CLIENT: IOCL QAP REF: M&I/EL/QAP/UPS DATED :
REV-0
SPECS. REF.: IOC/M&I/ELECT/E/8 REV- 0 DATED: 27/02/2012 17/04/2012
Ref. Standard: IS-13314 Vendor Ref. :
Quantum Scope of Inspection
Format of
S.No. Activity / Component Characreristcs of Ref. Document Sub
Record Supplier IOCL/TPIA
Check Supplier
1 2 3 4 5 6 7 8 9
Raw Materials / Components Inspection

Incoming materials 1 Visual,
like Fabricated 2 Dimensional, Operational
items, Electronic 3 Checks, Review of
components, PCBs, 4 Manufacturer's Test IS: 1248; 3700;
Sub-supplier's
1 Relays,Transformer Certificates etc. as 12021; 13947 etc. /
100% TCs/ Supplier's P P/R R
s, Indicating applicable. IEC/ IEEE Standards
Test Records/
Instruments, as applicable
Switches, MCCBs,
Annunciators etc.
2 PCBs & Electronic Burn-in Test for 96 hours at IS:3700; 4411 &
Components sub 50*C. other
Supplier's Test
assemblies. 100% relevant - P R
Records
IS/IEC/IEEE
Standards.
3 UPS Assembly Continuous full load test for
32 hoursat 0.8 pf with temp.
rise measurement (8 hours IS: 13314 & other
each inverter on full load, 8 Supplier's Test
100% relevant IEC/ - P W/R
hours in parallel mode and 8 Records
IEEE Standards
hours in bypass mode.
4 UPS Assembly ACCEPTANCE TESTS
Visual check including GA

IS: 13314 & other
layout, Tag plates, Paint Inspection
1 100% relevant IEC/ - P H/W
shade, Paint thickness, Bus Witness Records
IEEE Standards
Bar marking, Identification
and location of components,
semi graphic schemes etc.
Dimension check including

IS: 13314 & other
Operational heights, Bus Bar Inspection
Size, Termination Witness Records
IEEE Standards
arrangement, Clearances
etc.
IS: 13314 & other
Bill of materials / Make of Inspection
components check. Witness Records
IEEE Standards
Interconnection cable check IS: 13314 & other
Inspection
Witness Records
IEEE Standards
AC Input failure test
IS: 13314 ; 5469 (Pt-
1 to 4) & other Inspection
5 100% - P H/W
relevant IEC/ IEEE Witness Records
Standards
AC Input return test IS: 13314 ; 5469 (Pt-
6 100% - P H/W
Standards
Simulation of parallel
IS: 13314 ; 5469 (Pt-
redundant UPS fault.
7 100% - P H/W
Standards
Load transfer test between
inverters, bypass in
synchronous & IS: 13314 ; 5469 (Pt-
asynchronous modes with 1 to 4) & other Inspection
8 100% - P H/W
recording of transfer time relevant IEC/ IEEE Witness Records
and recovery time (as Standards
applicable)
Regulation test IS: 13314 ; 5469 (Pt- Inspection
9 100% - P H/W
1 to 4) & other Witness Records
10 UPS Efficiency test 100% IS: 13314 ; 5469 (Pt- Inspection - P H/W
Current division in parallel IS:113314
to 4) & other(Pt- Witness Records
; 5469
Inspection
11 UPS (if applicable) 100% 1 to 4) & other - P H/W
Witness Records
relevant IEC/ IEEE
12 Light load test 100% Standards
IS: 13314 ; 5469 (Pt- Inspection - P H/W
Operation of cooling fan etc. 1 to 4) & other
IS: 13314 ; 5469 (Pt- Witness Records
Inspection
13 and control circuit tests 100% 1 to 4) & other - P H/W
Witness Records
relevant IEC/ IEEE
Synchronization test IS: 13314 ; 5469 (Pt- Inspection
14 100% - P H/W
Over;oad capability test IS: 13314 ; 5469 (Pt- Inspection
15 100% - P H/W
Chort circuit current relevant
IS: 13314 IEC/ IEEE
; 5469 (Pt- Inspection
16 capability test 100% 1 to 4) & other - P H/W
Witness Records
relevant
13314 IEC/ IEEE
17 Short circuit fuse test 100% IS: ; 5469 (Pt- Inspection - P H/W
Manual restart IS:113314
to 4) & other(Pt- Witness
; 5469 Records
Inspection
18 100% - P H/W
Output overvoltage IS: 13314 ; 5469 (Pt- Inspection
19 protection 100% 1 to 4) & other - P H/W
Witness Records
Dynamic response in respect relevant IEC/ IEEE
of percentage dip/ IS: 13314 ; 5469 (Pt-
overshoot at output for 1 to 4) & other Inspection
20 loads throw in/off on 100% - P H/W
individual invertors and Standards
bypass system.
Check for Harmonics IS: 13314 ; 5469 (Pt- Inspection
21 100% - P H/W
Earth Fault test relevant
IS: 13314 IEC/ IEEE
22 100% - P H/W
Audible noise test relevant
IS: 13314 IEC/ IEEE
23 100% - P H/W
IR Test of main circuits relevant
IS: 13314 IEC/ IEEE
; 5469 (Pt-
Inspection
24 100% 1 to 4) & other - P H/W
Witness Records
relevant IEC/ IEEE
HV Test for power circuits as IS: 13314 ; 5469 (Pt-
Inspection
25 applicable. 100% 1 to 4) & other - P H/W
Witness Records
relevant IEC/ IEEE
Standards
5 UPS Assembly TYPE TESTS
EMI test (if specified)
IS: 13314 ; 5469 (Pt- Supplier's Test
Prototype 1 to 4) & other Records/
1 - P/R R
Sample relevant IEC/ IEEE Independent Lab
Standards TC
6 AC Distribution Board Visual, Tag Plate & Feeder

details, Dimensional IS: 3700; 13314;
components ratings, 4411 & other Inspection
100% P P W/R
Functional, IR & HV checks. relevant IEC/ Witness Records
IEEE Standards
7 Batteries Visual Rating details, Supplier's Test

Acceptance tests, Type Test As per relevant
Records/Inspecti
etc. (as per separately As per ITP IS/IEC/IEEE p P/R W/R
on Witness
approved ITP). Standards
Record
LEGEND: H- Hold (Do not proceed without approval), P- Perform, Random- 10% (min. 1 no.) of each size and type of Bulk item,
R-Review, RW- Random Witness, W- Witness (Give due notice, work may proceed after scheduled date).
CCOE/CCE- Chief Controller of Explosives, PESO- Petroleum and Explosives Safety Organization,
NOTES:
Wherever W/R or H/W is indicated, Inspection engineer shall decided the option to be exercised for the
1
particular stage and supplier.
Supplier's in house procedures may be accepted in case TPIA/IOCL is satisfied with adequacy of procedures
2 to comply with PO/Specifications requirements. In case of non-availability of suitable procedures, fresh
procedures may be qualified under TPIA/IOCL witness.
In case of conflictbetween purchase specification, contract documents and ITP more stringent of the three
3
conditions shall apply.
This document describes generally the requirements pertaining to all types of the item. Requirements
4
specific to PO and the item are only applicable.
Acceptance Norms for all the activities shall be as per PO/PR/Standards referred therein / Job Specifications / Approved
5 documents.
Signature Not Verified

Digitally signed by VIJAY KUMAR SHARMA
Date: 2019.03.13 10:08:10 IST
Location: IndianOil e-Tendering Portal

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TENDER NO.

INDIAN OIL CORPORATION LIMITED

TENDER NO. : JRMM184125

“Design, manufacture, supply, Installation, Testing and Commissioning of the

DEPUTY GENERAL MANAGER (MATERIALS-PURCHASE)

1. COVERING LETTER FOR TENDER PDF 1

3. NOTICE INVITING TENDER (NIT) PDF 3

4. PRE QUALIFICATION CRITERIA PDF 4-5

List of IOCL directors is available at https://www.iocl.com/AboutUs/Management.aspx

1. NOTICE INVITING TENDER (NIT)– E-TENDER

Material Description Design, manufacture, supply, Installation, Testing and Commissioning

Note :- Non Press E-tenders/Any Addendum / Corrigendum / Sale date extension in

Place: Vadodara DEPUTY GENERAL MANAGER (MATERIALS-PURCHASE)

2.0 PRE-QUALIFICATION CRITERIA(PQC):

2.2 FINANCIAL CRITERIA

2.3 COMMERCIAL EXPERIENCE CRITERIA:

c) Execution certificate by client with order value.

d) IOCL executed Purchase Orders.

a) An audited balance sheet of the bidder.

b) Published Annual report.

9. Submission of authentic documents in time is the prime responsibility of the bidder.

3. GENERAL INSTRUCTIONS TO BIDDERS:

COVER -1: Techno-Commercial Bid i.e. Un-Priced Bid should contain:

iii. Documents towards fulfillment of Pre-Qualification Criteria of the Tender (If

v. Any other documents IF specifically asked to be uploaded, in the relevant packet.

COVER-2: PRICED BID should contain:

In case of submission of physical EMD instrument i.e. Demand Draft/ Bankers

Bank Name : State Bank of India

3.9 Release of EMD :

3.13 Techno-Commercially acceptable bids shall be evaluated based on evaluation criteria,

3.22 Payment may be made by E-payment or Cheque at discretion of IOCL.

3.23 A Tender is also liable for rejection in the following circumstances:

i. Does not pay the EMD before deadline

3.27 ALL CORRESPONDENCE SHALL BE IN ENGLISH LANGUAGE ONLY.

If any information given by the bidder / tenderer is found to be incorrect in any

4.Instruction for raising Invoice for GST in Materials

b) Serial number of the invoice;

d) Name, address and GSTIN or UIN, if registered of the recipient;

f) HSN code of goods or Accounting Code of services;

g) Description of goods or services;

h) Quantity in case of goods and unit or Unique Quantity Code thereof;

i) Total value of supply of goods or services or both;

o) Signature or digital signature of the supplier or his authorized representative.

q) The original copy being marked as ORIGINAL FOR RECIPIENT;

r) The duplicate copy being marked as DUPLICATE FOR TRANSPORTER and

s) The triplicate copy being marked as TRIPLICATE FOR SUPPLIER.

IOCL GST DETAILS:

LEGAL NAME INDIAN OIL CORPORATION LTD.

5.EVALUATION CRITERIA FOR COMPARISON OF BIDS:

For Foreign Bidders/Imports:-

Comparison cost shall be arrived at considering all components as mentioned below :

ii. Marine insurance (Warehouse to Warehouse) @1%

iii. Prevailing rate of Customs Duty.

iv. All taxes and duties applicable in India

v. Port handling charges @ 3%

6. Tender Conditions for Benefits/Preference for Micro & Small Enterprises

a. District Industries Centers (DIC)

MSE registered as Manufacturer shall be allowed for Purchase Preference

2. Multiple items tender (tenders which can be split):