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    Purchase Good Assessment USAMA KHALID

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    Usama Abbasi
    The document provides information about purchasing goods for a hospitality business. It includes steps for determining purchasing requirements such as product specifications, quantity, and forecasting. It lists types of goods that may need to be purchased in the industry like food, utensils, and clothing. It also discusses forecasting tools and methods that can be used to estimate anticipated purchases amounts. Key factors to consider when developing purchase lists and selecting suppliers are outlined. Procedures for checking stock levels, quality standards, and order details are provided.

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    Purchase Good Assessment USAMA KHALID

    Uploaded by

    Usama Abbasi
    430 views9 pages
    The document provides information about purchasing goods for a hospitality business. It includes steps for determining purchasing requirements such as product specifications, quantity, and forecasting. It lists types of goods that may need to be purchased in the industry like food, utensils, and clothing. It also discusses forecasting tools and methods that can be used to estimate anticipated purchases amounts. Key factors to consider when developing purchase lists and selecting suppliers are outlined. Procedures for checking stock levels, quality standards, and order details are provided.

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    purchase good assessment USAMA KHALID

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    The document provides information about purchasing goods for a hospitality business. It includes steps for determining purchasing requirements such as product specifications, quantity, and forecasting. It lists types of goods that may need to be purchased in the industry like food, utensils, and clothing. It also discusses forecasting tools and methods that can be used to estimate anticipated purchases amounts. Key factors to consider when developing purchase lists and selecting suppliers are outlined. Procedures for checking stock levels, quality standards, and order details are provided.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    430 views9 pages

    Purchase Good Assessment USAMA KHALID

    Uploaded by

    Usama Abbasi
    The document provides information about purchasing goods for a hospitality business. It includes steps for determining purchasing requirements such as product specifications, quantity, and forecasting. It lists types of goods that may need to be purchased in the industry like food, utensils, and clothing. It also discusses forecasting tools and methods that can be used to estimate anticipated purchases amounts. Key factors to consider when developing purchase lists and selecting suppliers are outlined. Procedures for checking stock levels, quality standards, and order details are provided.

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    Download as PDF, TXT or read online from Scribd
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    of 9

    DC5532

    Name : Usama khalid


    Unit code SITXINV003
    Unit name purchase goods

    Assessment 1: Written Test Your Tasks:


    .
    1. List the steps for the general process for determining purchasing
    requirements.
    Product specification – understand the product
    Quantity
    Forecast
    Pricing

    2. List 6 types of goods you might need to purchase in your industry


    sector.
    Food items
    Utensils
    Stationary
    Machinary
    Clothing – general and protective
    Appliances

    3. List 5 examples of personal across different departments in tourism,


    hospitality and events industry who may need to be involved in
    ordering process or when seeking approval for purchases.
    Department manager
    Store manager
    Operations manager
    Event Coordinator
    Quality Manager

    Reference futura book page no # 5


    • 4.Provide 3 examples of documentation which can
    be used to identify purchasing requirements in a
    hotel:

    a. Reservation profile
    b. Special request
    c. Occupancy report

    Reference futura book page no # 5

    5.List 3 procedures which must be followed to identify


    stock on hand before ordering to avoid wastage..

    Answer: The three procedures we follow to identify


    stock on hand before ordering to avoid wastage are as
    given below..

    1) What is quality like . Check the quality of stock on


    hand whether it is fresh, no stains and meets the
    quality standard of the organisation..

    2) Is it suitable for use :- quality stock on hand does not


    mean that the goods are suitable for use . For
    example if we require the green tomatoes but we
    have red tomatoes of good quality it is good to use
    3) Batch control - managing the production of goods in
    batches.

    Reference futura book page no 16

    6. List 4 examples of forecast tools which can be used


    to estimate the anticipated amounts of purchases:
    1. Moving average
    2. Popularity index
    3. Sales forecast
    4. Yield test
    Reference futura book page no 10 to 13

    7.Provide a description of how each of the following


    forecasting methods is used to estimate anticipated amounts
    of purchases:

    Moving Average –
    The moving average (MA) is a simple technical
    analysis tool that smooths out price data by creating a
    constantly updated average price. The average is taken
    over a specific period of time, like 10 days, 20 minutes,
    30 weeks or any time period the trader chooses.

    • Popularity index –
    The word “popularity” can be used to remember the
    definition of this term. In other words, the popularity
    index is how “popular” is an item on the menu or the
    percentage of total guests choosing a given menu item
    from a list of alternatives.
    • Sales Forecast
    Sales forecasting is the process of estimating
    future sales.
    sales forecasts enable companies to make informed
    business decisions and predict short-term and long-term
    performance. ... Sales forecasting gives insight into
    how a company should manage its workforce, cash flow,
    and resources.

    • Yield Test

    Yield is the amount of food material that is available for


    consumption after the food is prepared and processed
    and turned into the final product. Yield test is
    a testing process to determine accurately the amount of
    raw materials needed to produce a certain amount of
    final processed product.

    References futura book page no 10 to 13

    8.Which details must be considered for the


    following key factors when developing
    purchase lists?

    • Date required – allow for sufficient


    delivery time and check availability
    • Quality required – determine the
    requirements based on price and quality
    consideration as well as customer expectations

    • Shelf life- consider perishables and shelf


    life as well as spoilage factor

    • Stock levels – check on existing levels


    and minimum stock levels

    • Suppliers – check on availability of


    products and appropriate supply choices
    contracts must be considered .

    Reference futura book page no 16

    9.Which details need to be considered for


    the following factors before selecting a
    supplier?
    • Product range – is it extensive enough?
    Can they supply across a range of produce
    needs or specific needs only.?

    • Availability –are they any seasonal


    impacts or supply issues?
    • Service provision – what is the service
    level guarantee?

    • Reliability – what is their reputation?


    Ask other customers for their opinion.

    • Price – is it competitive?remember
    cheapest may not always best!

    • Specific requirements –HACCP


    needs , daily deliveries , deliveries at
    specific time , etc,

    Reference futura book page no 18


    10. What is the purpose of a
    preferred supplier? How is a
    preferred supplier selected?

    Ans. The preferred supplier is the supplier


    those who fulfil the requirements of the
    organisation with special prices and
    complete high order volume. The purpose
    of the preferred supplier is to provide the
    products and services in a timely manner
    with quality standards required by the
    organisation. These suppliers usually
    provide a consistently high service to
    maintain the business relationship and
    increase their own profits .. here is some
    steps to selected preferred suppliers
    . Cost
    Quality and safety
    Delivery
    Service
    Social responsibility
    Convenience/ simplicity
    Risk
    Agility

    11. List 4 aspects which need to be considered


    to nnensure sufficient supply provisions and
    stability of prices.

    Storage
    Bulk orders
    Amending product offerings
    Price negotiations

    12. How will you deal with price changes at short


    notice and requirements for negotiating prices?
    Evaluate other suppliers

    Negotiate with the old supplier

    13. Provide three examples of procedures


    which could be used to check on the quality
    standards of goods from a potential supplier.

    Feedback from references


    Inspect the product
    Ask people from the industry
    14. List 6 details which need to be checked
    when purchasing goods directly from a
    supplier.

    Quality check
    Price check
    Temperature
    Quantity check
    Correct item price
    Have the items been added correctly?

    Reference futura book page no 24


    Name usama khalid
    DC 5532

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