UTTARAKHAND POWER CORPORATION LIMITED

( A Govt. of Uttarakhand Enterprises)

TENDER SPECIFICATION NO. CCP-II/04/2021-2022

TENDER DOCUMENT FOR SUPPLY OF 1000 NOS. BIS MARKED, 100 KVA, 11/0.433KV, ALUMINIUM
DISTRIBUTION TRANSFORMERS

LAST DATE & TIME OF ONLINE REQUEST FOR TENDER AND

SUBMISSION OF TENDER IN ONLINE & OFF LINE MODE : 07.07.2021 upto 17.00 hrs.

DATE OF OPENING OF PART-I OF TENDER IN ONLINE & OFF LINE

MODE : 08.07.2021 at 15.30 hrs.

COST OF TENDER DOCUMENT INCLUDING GST (IN )

: Rs. 29,500.00 Only (Including GST)

EARNEST MONEY : Rs. 24,86,100.00

CORPORATE ( CONTRACT & PROCUREMENT )

UTTARAKHAND POWER CORPORATION LTD
VICTORIA CROSS VIJEYTA URJA BHAWAN,
KANWALI ROAD,DEHRADUN – 248001
Phone No. 0135-2763897
(0135) – 2763672 – 75 ( Ext., 242, 224, 150 )
FAX No. 0135-2760289
E-mail: upclccp2@gmail.com
 UTTARAKHAND POWER CORPORATION LIMITED
(A Govt. of Uttarakhand Undertaking)
Corporate Identity No. U40109UP2001SGC025867/2358
Victoria Cross Vijeyta Gabar Singh Urja Bhawan, Kanwali Road, Dehradun –248001
Telephone-(0135)2763672-76, Fax-(0135)2760289, Website: www.uktenders.gov.in.

E-TENDER NOTICE (SPECIFICATION NO. CCP-II/4/2021-2022)

Uttarakhand Power Corporation Ltd., Dehradun invites e-tender for following as detailed below:-
Name of the Item Tender Estimate cost Average yearly Earnest Cost of Last Date & time Date of opening
Quantity (in ) Turn Over of Money tender of online request of Part-I of
(in Nos.) Preceding Three (in ) document for Tender and tender in online
Financial Year i.e. including submission of & off line mode
2017-2018, GST tender in online &
2018-2019 & (in ) off line mode
2019-2020 (in )
1 2 3 4 5 6 7 8
100kVA, 11/0.433KV, 24.861 07.07.2021 08.07.2021
1000 124301000/- 18.65 Crore 29,500.00
Aluminium wound, Lac upto 17.00 hrs. at 15.30 hrs.
Distribution Transformer Date, time & place of pre bid meeting:- 23.06.2021 at 12:00 hrs. at Victoriya Cross Vijeyta Gabar Singh
Urja Bhawan, Kanwali Road, Dehradun. Those firms which are interested in participating in the Pre-bid
meeting via goggle meet can send the details of their e-mail id at upclccp2@gmail.com so that the link of
video conference may be shared with them. The last date & time of receiving the details of phone
numbers (for whatsapp) & e-mail id of firm’s representative is 22.06.2021 till 17:00hrs

Pre Qualifying Condition (PQR):-

(i) The bidders should be original reputed manufacturers of transformers or their accredited representatives and must possess
valid BIS License
(ii) Manufacturing Experience:-
The indigenous manufacturers must have manufactured and supplied at least 150% of the tendered quantity of 100kVA
Distribution Transformers or Distribution Transformers of higher capacity to Govt. departments/ Govt. undertaking/
SEB’s / Power Sector Utilities in the last three financial years.
(iii) Operational experience:-
Performance certificate of at least 20% of the tendered quantity of 100kVA Distribution Transformers or Distribution
Transformers of higher capacity to the effect that the same has given three years proven trouble free service. The
manufacturer shall provide performance certificate for the same issued from Govt. department/ Govt. undertaking/ SEB’s /
Power Sector Utilities.
(iv) Average Turnover:-
Average yearly Turnover of the bidder for preceding three financial years i.e. 2017-2018, 2018-2019 & 2019-2020 should
not be less than Rs 18.65 Crore and for proof of the same audited balance sheet of profit and loss account shall have to be
submitted.
(v) Testing facilities:-
The tenderer must have all necessary testing facilities at their works for carrying out such routine and acceptance tests as
prescribed in the relevant ISS/International standards and any other routine and acceptance test as specified in the
specification.
(vi) Type Test:-
The offered transformer must have been fully type tested only from Govt. approved/NABL accredited testing laboratories as
per relevant ISS and /or any other specified international standards, during last 5 years period to be reckoned from the date
of opening of the tender.
(vii) An undertaking on Rs 100/ non judicial stamp paper duly notarized by notary that the manufacturer or manufacturer & their
accredited representative both have not been blacklisted/ debarred by any Govt. undertaking/ Govt. departments / SEB’s /
Power Sector Utilities. In case same is found then their tender/Order shall be treated as cancelled at any stage and
EMD/Performance security shall be forfeited.

The bidder can freely view & download the e-tender document from the website www.uktenders.gov.in on or
before the date as mentioned in above table. However, for participation in the tender, the bidder shall have to submit the
details of tender fee / relevant fee exemption certificate (as mentioned in the tender document) at the time of request of the
e-tender.
E-Tenders will be received and opened on the dates as mentioned above. In case the above date is holidays, the
tenders will be received & opened on the next working day at same time. This office is not responsible if the tender
documents are delayed in transit or are not made available by the Postal Department / Courier. The under signed reserve the
right to reject any or all tenders without assigning any reason thereof and no claim on this account shall be acceptable. The
tenders received after the date & time as mentioned above shall not be considered. All other details and terms & conditions
are available in tender document.

1. PRE QUALIFYING REQUIREMENTS / CONDITIONS (PQR)

1. The pre-qualifying conditions of the tender shall be as under: -
1.1 MANUFACTURER OR ACCREDITED REPRESENTATIVE:
1.1.1 The bidder should be original reputed manufacturers of transformers or their accredited representatives and must possess
valid BIS License.
1.1.2 In case bidder being accredited representative the technical pre qualifying conditions shall be taken of the manufacturer &
financial pre qualifying conditions that of the bidder.
1.1.3 The accredited representative must submit along with the tender document a certificate in enclosed pro-forma from the
manufacturer on non judicial stamp paper of Rs 100/- that the bidder is authorized to participate in this tender on behalf of
him. The certificate should be duly attested by notary. If these documents are not furnished along with the tender the offer
will liable to be rejected summarily.
1.1.4 In case the manufacturer themselves as well as their accredited representative / representatives bid, the tender (Part-I) of the
manufacturer as well as their accredited representative shall be opened but their further consideration in the bid shall be
decided by the UPCL competent committee.
Note: - Clause No 1.1.2 to 1.1.4 is applicable if tender is quoted by accredited representative of manufacturer.

1.2 MANUFACTURING EXPERIENCE:-

1.2.1 The indigenous manufacturers must have manufactured and supplied at least 150% of tender quantity of 100kVA
Distribution Transformers or Distribution Transformers of higher capacity to Govt. departments/ Govt. undertaking/
SEB’s / Power Sector Utilities in the last three financial years. Documentary proof must be submitted along with Part-I of
bid.

1.3 OPERATIONAL EXPERIENCES :

1.3.1 Performance certificate of at least 20% of tender quantity of 100kVA Distribution Transformers or Distribution
Transformers of higher capacity to the effect that the same has given three years proven trouble free service. The
manufacturer shall provide performance certificate for the same issued from Govt. department/ Govt. undertaking/ SEB’s /
Power Sector Utilities along with Part-I of bid.

1.4 AVERAGE YEARLY TURNOVER :

1.4.1 Average yearly Turnover of the bidder for preceding of three financial years i.e. 2017-2018, 2018-2019 & 2019-2020
should not be less than Rs. 18.65 Crore and for proof of the same audited balance sheets of profit and loss account shall
have to be submitted with Part-I of bid.

1.5 TESTING FACILITIES:

The tenderer must have all necessary testing facilities at their works for carrying out such routine and acceptance tests as
prescribed in the relevant ISS/International standards and any other routine and acceptance test as specified in the
specification. List of testing facilities must be submitted along with Part-I of bid.

1.6 TYPE TEST:

The offered equipment must have been fully type tested only from Govt. approved/NABL accredited testing laboratories as
per relevant ISS and /or any other specified international standards, during last 5 years period to be reckoned from the date
of opening of tender. Type test report must be submitted along with Part-I of bid.

1.7 An undertaking on Rs 100/- non judicial stamp paper duly notarized by notary that the manufacturer or manufacturer &
their accredited representative both have not been blacklisted / debarred by any Govt. undertaking/ Govt. departments /
SEB’s / Power Sector Utilities. In case same is found then their tender/Order shall be treated as cancelled at any stage.
Above undertaking will have to be provided by bidder along with Part-I of bid.
Note: - In case bidder being accredited representative, the above undertaking is to be furnished by manufactures & their
accredited representative separately in enclosed pro-forma.

The successful bidder has to maintain the validity of BIS licence upto the complete delivery period falling which the lot of
material received after expiry of validity may be considered as cancelled & action may be initiated against the bidder
including forfeiting of performance Bank Guarantee.

2. INSTRUCTIONS TO BIDDERS

PREPARATION OF TENDER:

2.1 Before submission of the tender, the Bidders are required to make themselves fully conversant with the Technical
Specification, Drawing, Special Instructions to Bidder, Instructions to Bidders, General Requirement of
Specification including Schedules and General Condition of Contract of Form ’B’ ,as may be applicable so that no
ambiguity arises at a later date in this respect. The Schedules are to be invariable completed in type / legible hand
writing and supporting papers are to be annexed with individual schedule. Incomplete schedules will out- rightly rejects the
tender.

2.2 Any inconsistency or ambiguity in the offers made by Bidder shall be interpreted to the maximum advantage of
UPCL and dis-advantage to the Bidder. The Bidder shall have no right to question the interpretation of the
purchaser in all such cases and the same shall be binding on the Bidder.

2.3 This office is not responsible if the tender documents are delayed in transit or are not made available by the Postal
Department / Courier.
2.4 The tender should be prepared and submitted strictly in accordance with the instructions contained in these specifications.
The tender shall be complete in all respect. Tender must be submitted in the manner specified on the attached prescribed
schedule and/or copies thereof. To complete the proposal, the Bidder must fill in the tender form, Declaration, all schedules
& data sheet, annexed with the specification item by item in accordance with the instructions and notes supplementary
thereto. The interpolations, insertions cutting & corrections made in the tender offers should be duly initialed by the bidder.

2.5 Bidder shall supply the data required in sheets annexed with the specification by typing at appropriate places against each
item to facilitate preparation of comparative statements. These sheets must be properly/signed by authorised representative
of the bidder/ manufacturer testifying the data submitted. All schedules must be duly filled in and shall be enclosed with
each copy of the tender. Incase the bidder does not supply any of required information at the time of tender, necessary
loading may be made while evaluating the prices of his offer without giving him any further opportunity to supply or clarify
the same. The bidders are notified that incase the required information are not furnished in the specified proforma/schedules
attached with the specification, the purchaser shall not be responsible for any error in the evaluation of their tender on this
account. Further, the failure to comply with this requirement may result in the rejection of the tender at the discretion of the
purchaser.
2.6 Bidder shall ensure to put initial on each and every page of the tender. Last page of each document forming part of
the tender shall bear full signature under official seal fully disclosing the name, designation and relationship with
the firm of the signatory alongwith proper numbering of each page. Index of same shall be attached with the bid
upfront.
2.7 Bidder shall also provide a self attested affidavit on non judicial stamp paper of Rs 100/- duly notarized by notary that
all the information provided by the firm in the bid document are true and Correct. In case, any forged or false
document is found at any stage, then the tender/ order of the bidder shall be treated as cancelled and necessary action
shall be taken against bidder, which may include forfeiting the EMD/security cum performance guarantee, debarring/
blacklisting for further participation in future tenders of UPCL, based on the merits/ demerits of the case.
2.8 Purchaser may revise or amend these specification and drawings etc. prior to date notified for opening of tender. Such
revision/amendment, if any, will be communicated to all prospective bidders as amendment/ addendum to the specification
maintaining reasonable time schedules for preparation of tender by the bidders.
2.8 Any portion of the terms and conditions as laid down in these specification which are not clear to the bidder should be got
clarified from the purchaser before submission of the tender so that no ambiguity/ confusion arises at a later date in this
respect.
2.9 A set of technical, descriptive and illustrative literature along with drawing must accompany each copy of the tender so that
a clear understanding of the equipment offered is obtained. The tender sent by post must be posted by Registered Post A.D.,
sufficiently in advance so as to reach the Purchaser by the scheduled date and time of submission of tender. Any tender
received after the date and time of submission even on account of postal delay shall not be opened. The bidders are
therefore, requested to ensure in their own interest that the tenders are delivered in time.

2.10 TELEGRAPHIC / FAX TENDERS SHALL NOT BE CONSIDERED UNDER ANY CIRCUMSTANCES.
2.11 Bidder, if so desires, may authorize one representative for attending Tender opening on his behalf. In such instance, the
representative shall be required to submit the authorization certificate with his signature duly attested by the person signing
tender on behalf of the bidder. Certificate shall be submitted to the authority opening the tender. In absence of such
certificate, no representative shall be allowed to participate in tender opening.

2.12 Uttarakhand State Industrial policy No. 1542/VII-3-19/143-m|ksx@2003 fnuk¡d 20 vxLr 2019 shall be
applicable in the tender as under:-

2-12-1 Ø; ojh;rk uhfr%&

¼d½ ;g uhfr mu lw{e o y?kq m|eksa] LVkVZIl ij ykxw gksxh] ftUgksaus jkT; ds m|ksx foHkkx ls y?kq
m|ksx LFkk;h iathdj.k] lw{e] y?kq ,oa e/;e m|e fodkl vf/kfu;e&2006 (MSMED Act-
2006) ds vUrxZr lw{e rFkk y?kq m|e ds :i esa m|ferk Kkiu Hkkx&2 (E.M. Part-II) dh
vfHkLohd`fr vFkok lw{e] y?kq o e/;e m|e ea=ky;] Hkkjr ljdkj ls m|ksx vk/kkj izkIr fd;k
gks ;k ftudks vkS|ksfxd uhfr ,oa lao/kZu foHkkx] Hkkjr ljdkj vFkok mŸkjk[k.M LVkVZ&vi
dkWmafly ls LVkVZvIl ds :i esa ekU;rk feyh gksA

¼[k½ ;fn lkoZtfud [kjhn@lsokvksa ds mikiu esa jkT; ljdkj ;k mlds foHkkxkas@laLFkkvksa@fudk;
@miØeksa }kjk vkbZ-,l-vkbZ- vkbZ-,l-vks- vFkok fo”ksf"kd`r mRiknksa dks [kjhns tkus@lsokvksa ds
mikiu dh vko”;drk gks] rks ,sls mRiknksa ds fof”kf"V;ksa ,oa ekudksa dk fooj.k fufonk esa gh ns
fn;k tk;s] rkfd xq.koRrk ls le>kSrk fd;s fcuk izns”k ds lw{e ,ao y?kq m|eksa ¼dqVhj] [kknh
xzkeks|ksx] gFkdj?kk o gLrf’kYi ,oa LVkVZIl lfgr½ ls Ø; ojh;rk uhfr ds vuqlkj
lkexzh@lsokvksa dk mikiu (Procurement) fd;k tk ldsA xq.koRrk@ekudhdj.k dks n`f"Vxr~
j[krs gq, fufonk esa lgHkkxh ,sls m|eksa ds ikl jkT;@dsUnz ljdkj }kjk vf/kd`r
izkns”kh;@jk"Vªh;@vUrjkZ"Vªh; ekudhdj.k laLFkkvksa ds izek.k&i= gksus vko’;d gSA bdkbZ;ksa }kjk
mRikfnr mRikn rFkk lsokvksa ds mRiknu ,oa vkiwfrZ {kerk ds vkadyu gsrq jk"Vªh; y?kq m|ksx
 fuxe fy0 (NSIC) ¼Hkkjr ljdkj dk miØe½ ls mRiknu ,oa vkiwfrZ {kerk dk izek.k i= izkIr
djuk vko’;d gksxk] rkfd fufonk esa lgHkkxh m|eksa dh mRiknu ,oa vkiwfrZ {kerk dk vkdyu
lqfuf”pr gks ldsA ;kstuk ds izFke o"kZ esa ;fn bdkbZ jk"Vªh; y?kq m|ksx fuxe fy0 esa iathd`r
ugha gqbZ gS vkSj {kerkadu ugha gks ldk gS] rks bdkbZ ds 'kiFk i= rFkk vf/kd`r pkVZM bathfu;j
}kjk izekf.kr {kerkadu izek.k i= ds vk/kkj ij bdkbZ dks ;kstukUrxZr iathd`r fd;k tk ldsxk]
fdUrq iathdj.k dh oS/krk 1 o"kZ rd gh jgsxhA

¼x½ Ø; ojh;rk uhfr ds vUrxZr vf/kizkfIr O;ogkjksa ,oa vkns”kksa dk ikyu djrs gq, fu"i{k] leku]
ikjn”khZ vkSj ykxr l{ke O;oLFkk ds vuq:i vkiwfrZdrkZvksa ds chp izfrLi/kkZRedrk cuk;s j[krs
gq, uhfr dk fØ;kUo;u fd;k tk;sxkA

¼?k½ Ø; ojh;rk ls rkRi;Z xq.koRrk ls le>kSrk fd;s fcUkk izns”k ds lw{e ,oa y?kq m|eksa ¼dqVhj] [kknh
xzkeks|ksx] gFkdj?kk o gLrf”kYi ,oa LVkVZIl lfgr½ dks izns”k ds e/;e] c`gr rFkk izns”k ls ckgj
dh lHkh Jsf.k;ksa ds m|eksa dh rqyuk esa nh tkus okyh ojh;rk ls gksxk] c”krsZa fd ,slh bdkbZ }kjk
fufonk esa nh xbZ njsa U;wure nj (L-1) ls vf/kdre 10 izfr”kr lhek ds vUrxZr gksA ijUrq jkT;
dh ,e0,l0,e0bZ0 uhfr&2015 esa oxhZd`r Js.kh& , o ch ds tuinksa@{ks=ksa esa vf/kdre lhek 15
izfr”kr gksxhA

¼M+½ fufonk esa izns”k ds lgHkkxh lw{e ,oa y?kq m|eksa ¼dqVhj] [kknh xzkeks|ksx] gFkdj?kk o gLrf’kYi ,oa
LVkVZIl lfgr½ ftlus (L-1+10 izfr”kr) ¼Js.kh , o ch ds oxhZd`r tuinksa@{ks=ksa esa L-1+15
izfr”kr½ ewY; cS.M ds Hkhrj fufonk ewY; m)r fd;k gS] vkSj mUgsa ,slh ifjfLFkfr esa tgk¡ L-1
ewY; izns”k ds lgHkkxh lw{e ,oa y?kq m|eksa ¼dqVhj] [kknh xzkeks|ksx] gFkdj?kk o gLrf”kYi ,oa
LVkVZIl lfgr½ ds vfrfjDr fdlh vkSj ls gks] ogk¡ muds ewY; dks L-1 ewY; ds Lrj ij ykdj
vkiwfrZ ds vkns”k fn;s tk;saxsA ,sls ,d ls vf/kd izns”k ds l{e o y?kq m|eksa ¼dqVhj] [kknh ,oa
LVkVZIl lfgr½ ds lgHkkxh gksus ij vkiwfrZ dks vkuqikfrd :i ls ¼fufonk dh xbZ ek=k rd½ ckaVk
tk;sxkA

¼p½ lkexzh@lsokvksa ds mikiu ds fy, fu/kkZfjr okf"kZd y{; dh izkfIr ds izR;sd 'kkldh;
foHkkx@laLFkku@miØe@fudk; ds fy, izns”k ds lw{e o y?kq m|eksa ¼dqVhj] [kknh xzkeks|ksx]
gFkdj?kk o gLrf”kYi ,oa LVkVZIl lfgr½ ls U;wure 25 izfr”kr mikiu djuk vkKkid
(Mandatory) gksxkA lw{e o y?kq m|eksa ls dqy okf"kZd [kjhn esa ls 25 izfr”kr ds y{; ds vanj
efgykvksa ds LokfeRo okys lw{e o y?kq m|e ls [kjhn ds fy, 3 izfr”kr dk y{; fufnZ"V fd;k
tk;sxkA

¼N½ fufonk esa njksa dh rqyuk dj lfgr ,Q0vks0vkj0 MsfLVus”ku ds vk/kkj ij dh tk;sxhA

12.2.2 fofuekZ.kd@lsok iznkrk vkiwfrZdrkZ m|eksa dk iathdj.k%&

¼d½ lkexzh@lsokvksa dh vf/kizkfIr ds fy, fo”oluh; vf/kizkfIr ds Jksrksa dks LFkkfir djus gsrq
lkexzhokj ik= ,oa l{ke fofuekZ.kd@lsok iznkrk vkiwfrZdrkZ m|eksa dk m|ksx funs”kky; Lrj ij
iathdj.k fd;k tk,xkA bl izdkj ds iathd`r m|eksa dks iathd`r vkiwfrZdrkZ dgk tk,xkA

¼[k½ fofuekZ.kd rFkk lsok iznkrk vkiwfrZdrkZ m|eksa dks iathd`r djus ls iwoZ mudh vke
[;kfr@i`"BHkwfr] fofuekZ.k@lsok iznkrk {kerk] xq.koRrk fu;a=.k iz.kkyh] vkfn dk Hkh lrZdrk ls
lR;kiu fd;k tk,A

¼x½ m|eksa dk iathdj.k] lkexzh@lsokvksa dh izd`fr ds vk/kkj ij fu/kkZfjr vof/k ¼1 o"kZ ls 3 o"kZ
rd½ ds fy, fd;k tk,xkA bl fuf”pr vof/k ds ckn m|eksa dks iathdj.k ds uohuhdj.k ds
fy, u, fljs ls vkosnu djuk gksxkA

¼?k½ uhfr ds vUrxZr ,sls m|eksa ds iathdj.k ds fy, vkosnu dk izk:Ik] izfØ;k o fn”kk funsZ”k
egkfuns”kd@vk;qDr m|ksx] mŸkjk[k.M }kjk fu/kkZfjr fd, tk,¡xsA
 ¼M+½ ;fn dksbZ iathd`r m|e iathdj.k dh 'krksZa dk vuqikyu djus vFkok lkexzh@lsokvksa dh le; ls
vkiwfrZ djus esa vlQy jgrk gS vFkok fu/kkZfjr ekud ls fuEuor izdkj dh lkexzh dh vkiwfrZ
djrk gS vFkok xyr ?kks"k.kk@rF; izLrqr djrk gS rks ml m|e dks iathd`r vkiwfrZdrkZ dh lwph
ls gVk fn;k tk,xkA

12-2-3 laO;ogkj ykxr esa deh&laO;ogkj ykxr esa deh ykus ds fy, lw{e vkSj y?kq m|eksa ¼dqVhj] [kknh
,oa LVkVZIl lfgr½ dks fu%”kqYd fufonk izi= miyC/k djkdj gsrq fuf”pr vfxze jkf”k ¼bZ0,e0Mh0½
esa iw.kZ NwV iznku dh tk;sxhA

12-2-4 jkT; ds lw{e o y?kq m|eksa ¼dqVhj] [kknh ,oa LVkVZIl lfgr½ dks foi.ku esa izksRlkgu fn;s tkus ds
fy, xq.koRrk ls le>kSrk fd;s fcuk fufonk esa j[kh x;h vkSlr lkykuk VuZvksoj] fofuekZ.k@lsok
dk vuqHko@vkiwfrZ dh ek=k] ifjpkyu vuqHko@izn’kZu izek.k&i= izLrqr djus dh iwoZ vgZrk
(Pre Qualification)@ekun.M esa iw.kZ :i ls NwV nh tk;sx hA fo”ks"k ifjfLFkfr;ksa esa] tSls lkoZtfud
lqj{kk] LokLF;] egRoiw.kZ lqj{kk vkWijs”kUl vkSj midj.k tgk¡ ij fofuekZ.k@lsok dk vuqHko] vkiwfrZ
dh ek=k o ifjpkyu dk vuqHko@izn”kZu izek.k i= izkIr fd;k tkuk vifjgk;Z gks] lkykuk VuZvksoj
rFkk iwoZ vuqHko dh 'krZ esa f”kfFkyRkk iznku ugha dh tk,xhA
12.2.5 Preference to Startups, Micro and Small Enterprises of Uttarakhand in Government Procurement-

With reference to the Uttarakhand Procurement (Amendment) Rules, 2017 and as amended in 2019 vide
126/XXVII/(7)32/2007 TC/2019 and Purchase Preference Policy vide 1542/VII/3-19/143/Udhyog/2003, all the startups
recognized by the Uttarakhand Startup Council, Micro and Small Enterprises of Uttarakhand shall be given relaxation subject
to meeting of quality and technical specification in accordance with the relevant provisions for procurement.
The startups participating in the tender shall be given:-
1. Free Tender Form
2. Relaxation in Prior Turnover Requirement
3. Relaxation in Prior Experience Requirement
4. Relaxation in Earnest Money Deposit
If the quotes of the participating startups, Micro and Small Enterprises of Uttarakhand are higher than the L-1 rates and if the
quotes of the startups are within 10% range of L-1 rates for plain *area or within 15% range of L-1 rates for hilly areas*, the
startups shall be given an opportunity to supply minimum 25% of the Total Supply at L-1 rates.

*Areas has been define under MSME Policy 2015 (As amended time-to-time).
3.0. CONSIDERATION DATE OF BID:
3.1 The above cited qualification of PQR shall be counted as on the date of opening of the tender Part-I. All statements and
claims should be duly supported by authenticated copies of documents without which the tender is liable to be rejected
summarily.

3.2 Power of attorney to sign the tender by the competent authority of the firm on non- judicial stamp paper of Rs
100.00 duly attested by notary must be submitted.

4.0 SUBMISSION OF TENDER:

4.1 The bidders who want to avail the benefits of Industrial policy No. 1542/VII-3-19/143-
m|ksx@2003 fnuk¡d 20 vxLr 2019 as mentioned at clause No. 2.12.1 above are required to
upload the scanned copy of relevant registration certificate as mentioned at clause No.
2.12.1¼d½ in online mode on the webportal. Whereas, in offline mode, the bidders shall
submit copy of the same certificate as mentioned above at the time of submission of their tender
in separate envelope. If any bidder fails to upload the required documents as cited above then
the hard copy of the bid shall not be considered for opening and tender of the bidder shall be
rejected summarily.
4.2 The other bidder shall upload the scanned copy of demand draft for requisite tender fee / cost of tender
in online mode. Whereas, in offline mode, the bidders shall submit demand draft in original for requisite
tender fee / cost of tender at the time of submission of their tender in separate envelope. If the bidder
fails to submit requisite tender fee as / cost of tender above then the tender of the bidder shall not be
considered for opening. The demand draft (NON REFUNDABLE) shall be in favour of “Executive
Engineer, Electricity Store Division, UPCL, Dehradun payable at Dehradun.
4.3 Tender shall be submitted through E-tendering mode.
 4.4 The bidder must upload /submit scanned copy of earnest money, Schedule “C” (Executed on non judicial stamp paper of Rs.
100.00),‘PQR Part I’, ‘Price Bid Part-II’ Excel file, on e-tendering website http://www.uktenders.gov.in before last date
and time of tender submission.
4.5 Other documents may be uploaded through the link ‘General document’ on the website.

4.6 Bidders are required to submit following tender document in hard copy to this office within the last date and time of tender.
.
4.6.1 Earnest money deposit (EMD) OR Bid Security Declaration on NON Judicial Stamp of Rs 100. and
schedule ‘C’

4.6.2 Documents for proof of fulfillment of Pre-qualifying requirements.

4.6.3 Schedules & other required documents.
4.6.4 The envelope containing hard copies shall be super scribed “Tender Bid Part-I (Earnest Money, Validity, Technical
& commercial Bid) against specification No. CCP-II/4/2021-2022.”
Special Note: - Please read following (In block) carefully and ensure that: -

1. If the bidder fails to submit/upload scanned copy of tender fee / relevant fee exemption certificate,
earnest money (Valid for 180 days from the date of opening of Part-I +45days claim period), schedule
“C” (Executed on non judicial stamp paper of Rs 100.00), PQR Part-I‟, through e-tendering mode then
his tender will not be considered for opening even if hard copy of same is submitted by bidder in the
office.
2. Documentary proof of PQR is to be submitted alongwith part-I of bid otherwise Part-II (Price bid) of
bidder will not be opened. No correspondence in this regard shall be made with the bidder after
opening of Part-I of bid.
3. If ‘PQR Part-I’ is found blank on the website then the bid will not be considered for further processing.

4. ‘Price bid part-II’ excel file (so called Part-II) must be submitted/ uploaded through e-tendering mode
only. Hard copy of the price bid (Part-II) shall not be considered. If any bidder enclose hard copy of
price bid in their Part-I envelope then their bid may be rejected.
5. TENDER BID PART-I (EARNEST MONEY, VALIDITY, TECHNICAL COMMERCIAL & OTHER TERMS)
For Uttarakhand based SSI/ Micro/ Khadi & Kutir units, Earnest money (EMD) shall be applicable as per Industrial policy
No. 1542/VII-3-19/143-m|ksx@2003 fnuk¡d 20 vxLr 2019 mentioned at point No. 2.12.1¼d½ & 2.12.3 above.
Bidder is requested to deposit earnest money of Rs. 24,86,100/- ( Rupees Twenty Four Lacs Eighty Six Thousand One
Only) for full tendered quantity, irrespective of quoted lesser quantity. No exemption from earnest money as mentioned even if
the bidder is registered with DGS&D, Store Purchase section of Uttarakhand/UP etc
The earnest money shall be accepted in any of the following forms only:-
(a) Demand Draft of any scheduled bank payable at Dehradun or FDR or CDR pledged/drawn in favour of Executive Engineer,
Electricity Store Division, Dehradun.
(b) Bank guarantee from a scheduled bank in India, executed on a non-judicial stamp paper of requisite value as per prevailing
stamps Act of state. STRICTLY on the specified proforma appended with Form ‘B’ (only applicable when amount of earnest
money exceed Rs. 10,000/=). The validity of the bank guarantee should not be less than 180 days from the date of tender
opening plus claim period of 45days. In case tender is extended and firm has already submitted their bid then their earnest
money valid as above from the original date of opening of the tender shall also be considered. Any deviation or
addition/deletion from the text of specified proforma of bank guarantee/ inadequate value of stamp Paper shall render the bank
guarantee invalid for the purpose of opening of tender Bid Part-II.
Bank Details:
Name of Bank : State Bank of India, IDT, Kaulagarh Road, Dehradun.
IFS Code : SBIN0010624
Account No. : 39343123854
i. Offers without tender document cost, proper earnest money and declaration confirming the validity of offer for 180
days executed on Rs 100/- non judicial stamp paper with revenue stamp of Rs1/- affixed shall not be considered under
any circumstances. The earnest money shall be refunded after the award is finalized. The earnest money of successful tender
shall however be retained till such time he deposits security.
ii. Besides earnest money & validity of offer this bid shall also contain all technical, commercial and other terms and conditions.
The following documents duly filled in must also accompany the Tender Bid Part-I:-
1 Schedule A :- Tender Form
2 Schedule B :- Documents regarding pre-qualification details of the bidder.
3 Schedule C :- Declaration /validity of bid.
4 Schedule D :- Proforma for Joint undertaking by collaborator / Associate and the bidder.
5 Schedule E :- General Particulars.
6 Schedule F :- List of drawing/literature enclosed with the tender.
7 Schedule G :- Schedule of deviation from Technical Specification.
8 Schedule H :- Schedule of deviation from Instructions to bidders.
9 Schedule I :- Schedule of deviation from General requirements of specification
 10 Schedule J :- Schedule of deviation from General Conditions of contract form A/B.
11 Schedule O :- Schedule of quoted guaranteed delivery.
12 Schedule R :- Status giving details of proprietor-ship/ partnership of tendering firm.
13 Complete Technical details, specification & literature/ drawing of equipment offered.
14 Income tax clearance.

NOTE: - No Price is to be indicated in any form in any of the above schedules for any item in Tender Bid Part-I whatsoever.
In case if price are mentioned in part-I then tender may be rejected..

iii. TENDER BID PART-II (PRICES):

The following documents duly filled in must be uploaded on e-tendering website only for part-II bid.

Schedule P1 :Schedule of quantities and prices of main equipment.

Schedule P2 :Financial incidence of technical deviations, if any.

Schedule K,L,M,N,Q : Schedule of recommended/Required Spared parts, Tools & Tackiles, Testing Equipments,
Erection & commissioning Prices.
Note: - Bidders should clearly mention the name of manufacturing unit with location from where they wish to supply the
material, Bidder must strictly quote respective details from the above mentioned unit in all schedule “A to R” of the
techno commercial bid. The firm should quote the price only from above mentioned works as manufacturing unit, if
there is any deviations tender may be rejected.
iv. PROCEDURE FOR OPENING AND PROCESSING OF TENDERS :
The part-I of E-tender of those bidders whose tender cost has been found as per requirement shall be opened online. In
offline mode Part-I shall contain two envelops i.e. one for Earnest money and another shall contain Technical &
Commercial terms & Conditions. If online mode submission is found OK then, firstly, 1St envelop of Part-I will be opened
and in case no proper Earnest Money is found, the 2nd envelope of Part-I will not be opened & tender shall be rejected. If the
Earnest Money is found in accordance with the tender specification then 2nd envelope of Part-I for validity & Technical /
Commercial Pre-qualifying condition of the offer shall be publicly opened on the due date as specified/notified, further
bidder who qualifies in Technical / Commercial Pre-qualifying condition of the offer Part-II (price bid) of that
bidder/bidders shall be publicly opened on the due date as specified/notified further.

Queries as raised by the purchaser in the technical matters as may be necessary shall be referred to the bidders to give them
a chance to clarify only technical details furnished on any wanting informations, in order to ensure whether the bidder can
supply the equipment strictly in accordance with the technical specification. Such queries when raised from this office
should be replied in triplicate within the time stipulated from the date of dispatch of such letters from this office. Failing
which tenders shall be finalized on the basis of information as may be available. It shall be therefore in the best interest of
the bidders to give complete and comprehensive technical particulars/ description and details of the equipment offered by
them conforming to the technical requirement. However, incase it becomes necessary for the bidder to make any additions
or subtractions in their original price as listed in part-II of the tender on account of technical clarifications on deviations etc.
against the queries raised by the purchaser to bring the equipment in line with the requirement of the specification such
adjustment should be sent separately along with the technical clarification in sealed cover. Envelope containing prices of
such adjustment should be marked as “Supplementary Price Bid “against specification No. CCP-II/4/2021-2022 which
should be opened along with main price Bid Part-II.
Bidders are specially requested to ensure that corresponding price details of the equipment should be sent in separate sealed
cover in the same envelope containing technical details otherwise such tenders are liable to be summarily rejected without
assigning any reason. After the scrutiny of technical and commercial terms and conditions, price part of only those
bidders whose offer have been technically and commercially acceptable and who fulfill pre-qualifying clause shall be
opened on same day.
v. VALIDITY:
The tenders shall be valid for a period of 180 calendar days from the date of opening of the tender or an extended date of
opening as per performa Schedule “C”. Tender with lesser validity or not executed on a non-judicial stamp paper of Rs.
100/- with a revenue stamp of Rs.1/-, are liable to be rejected.
vi. Bidder shall ensure to put initial on each and every page of the tender. Last page of each document forming part of the
tender shall bear full signature under official seal fully disclosing the name, designation and relationship with the firm of the
signatory. In case of partnership concern, the tender may be signed by all the partners of the firm or by one of them holding
power of attorney (copy to be furnished along with the offer). In case of corporation/Companies, tender may be signed
either by the President or Secretary or any other person, authorized to tender in the legal name of Corporation/Company
(copy of such authority to be furnished along with the offer).

vii. The bidder shall also ensure to furnish the following information:-
1. Complete Name of Bidder.
2. Complete Address of Bidder with address proof.
3. Registered office address of the bidder with address proof.
4. Copy of GSTIN of Bidder, Details of Principal Place of Business Declared alongwith additional place of
business declared by the Bidder.
5. Copy of PAN of Bidder.
6. Documentary evidence towards constitution of bidder.
7. Authorisation of the person for signing the documents and his ID & Address Proof.
8. Commodities / Services to be supplied by the bidder along with their HSN/SAC.
 9. CIN in case of corporate bidder/ Copy of Registration under Indian Partnership Act in case of partnership
firm.
10. List of Directors/ Partners with their PAN & DIN (if any) or ID & Address proof of Proprietor.
viii. Any action on the part of the bidders to revise the price/prices and/or change the structure of price(s)at his own interest after
the opening of the tender may result in rejection of the tender and/or debarring the bidder from participation in purchase by
the UPCL for one year in the first instance. In such cases, the earnest money submitted in Part-I shall also be forfeited.

6. PRICE & PRICE STRUCTURE :

6.1 The Ex-works price of transformers should be VARIABLE based on IEEMA price variation formula applicable
during currency of contract.

6.2 The equipment shall be installed at different places in Uttarakhand hence the Bidder must quote unit F.O.R. destination
prices of all the items (along with ex-work prices) for dispatch to any Railway Station in Uttarakhand. The unit F.O.R.
destination price shall comprise of the following components.
(a) Ex-Works price.
(b) Packing, forwarding, freight, unloading, stacking and insurance charges against all risks including insurance
charges for 30 days storage after receipt of equipment at destination store centers against all risks. The bidders
must clearly specify these components individually beside the F.O.R. destination prices.
7. TAXES & DUTIES:
The prices quoted should be exclusive of Goods and Service Tax (GST) on finished products which will be paid extra at
actual on production of legal document. Where the bidder(s) has/have quoted ambiguous or contradictory terms or have not
categorically committed regarding charging of the GST at the time of supply, their offer shall be loaded by the maximum
rate of GST applicable to tendered item / items among all bidders. Any positive variation in statutory taxes shall be allowed
upto contractual delivery schedule only.
8. EVALUATION OF TENDER :
8.1 The bidder quoting lowest Unit FOR destination prices including Ex-works price, Packing & Forwarding , Freight ,
Loading, Unloading, Proper Stacking and Transit Cum 30 days storage Insurance etc. and GST shall be considered as L-1
bidder and the quoted lowest Unit FOR destination prices shall be the L-1 rates of the tender.
8.2 In comparing tenders and in making awards, the purchaser may consider such factors as, compliance with specifications,
relative quality and adaptability of suppliers of services, experience, record of integrity in dealing, the time of delivery,
capability to perform and available facilities such as adequate shops/ plant, equipment, technical organization etc.
8.2 In case of prices some items are given in lumpsum where unit prices are required, purchaser reserves the right to evaluate
unit prices on the basis of the quoted lumpsum prices.
8.4 In case where a Bidder does not quote F.O.R. destination price asked for, their quoted unit Prices shall be loaded by
appropriated additional factor on ex-works prices as below:
(a) Packing charges :- @ 0.75%
(b) Forwarding Charges :- @ 0.25%
(c) Unloading & Stacking :- @ 0.25%
(d) Freight for Ist 500 Kms. :- @ 2%
(e) Freight for every next 250 Kms. :- @ 0.5% or part thereof
(For this purpose distance shall be taken from supplier work to Store Centers situated in Uttarakhand and incase the distance
is less than 500 Km. Loading shall be done for a minimum distance of 500 Km.)
(f) Transit insurance :- @ 0.5%
(g) Insurance for 30 days storage after receipt of :- @ 0.5%
equipment at destination station.
8.3 However, while placing order on such firms (who have not quoted various element of freight, insurance etc.), the order shall
be awarded to them by taking minimum of the charges as quoted by other bidders. Where a bidder quotes only F.O.R.
destination prices without breakup as per schedule “P1& P2” the required ex-works prices shall be computed by deducting
the minimum of the packing, forwarding, freight and insurance rates quoted by other Bidders. However while placing the
order on such firms, the maximum of the packing and forwarding , freight, unloading, proper stacking and insurance
(combined) quoted by other bidders in the tender shall be provided in the purchase order and the ex-works prices for order
shall be worked out from quoted F.O.R. destination Price.
8.4 If any Bidder quotes payment terms, which amount to advance and / or payment which is in deviation from payment terms
given in Form ’B’ and general requirement of specification this Bid document, the Bid shall be loaded @ 20% interest per
annum on the amount and for annexed with period of advance payment involved.
8.5 In the case of bidder(s) demanding payment in excess of 90% against R / R through Bank, admissible as per tender
specification, loading @ 20% per annum on the amount demanded in excess of 90% for a period of one month shall be done
irrespective of the fact that the bidder has offered to submit a Bank Guarantee and irrespective of the quantum of the Bank
Guarantee.
8.6 Any rebate/ discount linked with quantity, term of payment, any other conditions shall not be considered for the purposes of
evaluation and comparison of such offers vis-a-vis others. However, the same may be availed while placing orders with
such successful bidders. Where slab rates are quoted each slab will be treated as separate offer.
8.7 If the bidder fails to quote prices for any of the item(s) component(s) as asked for, the highest prices as quoted by other
Bidder(s) for the same, shall be added to arrive at F.O.R. destination computed prices of such Bidder for comparison
purpose only. The prices shall be compared inclusive of Excise Duty but excluding Sales Tax / Trade Tax and Octroi.
8.8 Loading on any other account as may be deemed necessary in the opinion of the purchaser to bring the various offers at par
to each other for comparison purposes, may be done at the discretion of the purchaser.
9 A Bidder shall not have a conflict of interest. All Bidders found to have a conflict of interest shall be disqualified. A Bidder
may be considered to be in a conflict of interest with one or more parties in this bidding process if any of, including but not
limited to, the following apply:
(a) they have controlling shareholders in common; or
(b) they receive or have received any direct or indirect subsidy from any of them; or
(c) they have the same legal representative for purposes of this Bid; or
(d) they have a relationship with each other, directly or through common third parties, that puts them in a position to
have access to material information about or improperly influence the Bid of another Bidder, or influence the
decisions of the Purchaser regarding this bidding process; or
(e) a Bidder participates in more than one bid in this bidding process, either individually or as an accredited
representative. This will result in the disqualification of all Bids in which it is involved.
(f) a Bidder, accredited representative, associates, parent company or any affiliated entity, participated as a consultant
in the preparation of the design or technical specifications of the goods and services that are the subject of the Bid;
or
(g) a Bidder was affiliated with a firm or entity that has been hired (or is proposed to be hired) by the Purchaser or
Borrower as Project Manager for the contract
10 SPLITTING OF ORDER :
Order shall be placed as per provisions of procurement rule -2017 issued by Govt. of Uttarakhand vide Notification
No. 129/XXVII(7)/2007, Dehradun dated 14 July, 2017 and Uttarakhand State Industrial policy No. 1542/VII-3-
19/143-m|ksx @2003 fnuk¡d 20 vxLr 2019.
11 AWARD OF CONTRACT :
11.1 The purchaser does not pledge to accept the lowest or any tender and reserves the right to accept the whole or any portion of
any tender as he may think fit without assigning any reasons for non- acceptance or selections.
11.2 The successful bidder, if require to do so , may have to enter into a contract agreement with the purchaser as per general
conditions of Form ‘B’ and other conditions attached with the tender specification.
11.3 For signing the contract, a duly authorized representative of the successful bidder shall be required to sign and accept the
contract at Dehradun within the time specified in the letter of intent failing which it shall be considered that he is not
interested in accepting the offer and action as deemed fit shall be taken by purchaser without making any further
correspondence with successful bidder.
11.4 If the Contractor shall neglect to manufacture of supply the plant with due deligence and expedition, or shall refuse or
neglect to comply with any reasonable orders given to him in writing by the Engineer in connection with the manufacture or
supply, or shall contravene any provision of the Contract, the purchaser may give seven day’s notice in writing to the
Contractor, to make good the failure, neglect or contravention complained of and if the Contractor shall fail to the comply
with the notice within a reasonable time from the date of service thereof in the case of a failure, neglect or contravention
capable of being made good within that time, then and in such case if the Purchaser shall think fit, it shall be lawful for him
to take the manufacture of supply plant wholly, or in part out of the Contractor’s hand and the Purchaser shall be entitled to
retain and apply any balance other contract on UPCL which may be otherwise due on the Contract by him to the Contractor
or such part thereof as may be necessary to the payment of the cost of manufacturer or supply of such plant as aforesaid.
12 REGISTRATION CERTIFICATE :
The bidder shall furnish with the tender the following certificates/Documents,
1 GSTIN + all places of business declared in GSTIN
2 PAN
3 Documentary evidence for constitution of bidder
4 Authorization of person for signing the documents
5 Address proof of registered office

13 DEVIATIONS :
The offer should be strictly in line with the conditions, specifications and other requirements mentioned in this tender
specification document. No deviations are permitted except under special circumstances. Should the bidder wish to depart
from the General Requirements of Technical Specifications or General Conditions of Supply Form ‘B’ in any way, he must
draw specific attention to such departure (s). All such deviations shall specifically be indicated in the relevant deviations
schedule. If deviations are not specifically recorded in these schedules and submitted along with the tender documents, it
will be presumed that there are no deviations and this interpretation will be binding upon the bidder. Purchaser is, however,
not bound to accept all or any deviations as mentioned in such schedules. Bidder are also advised not to enclose their own
standard or printed terms and conditions for sale etc. as the same shall not be considered.
14 CONVASSING :
 No bidder shall convass through any corporation official or the Engineer, with respect to his own or other bidder.
Contravention of this condition will result in rejection of the tender. This clause shall not be deemed to prevent the bidder
from supplying to the Engineer any further information/ clarification asked for by the Engineer.
15 STANDARDS :
15.1 Except as modified by this tender specification, all materials and equipment shall conform to the requirement of latest
editions of relevant ISS /IEC.
15.2 However, in the event of the bidder offering equipment conforming to standards Other than ISS / IEC standards, the salient
point of comparison between the standards adopted and relevant ISS / IEC standards shall be indicated clearly in the
proposal.
15.3 Should the bidder wish to depart from the provisions of the specifications, either on account of manufacturing practices or
for any other reason, he shall clearly mention the departures and submit complete justification supported by information,
drawings etc. as will enable the purchase to assess the suitability of equipment(s) offered.
15.4 In the event of the bidder’s specifications, drawings, forms and tables etc. being found to disagree with the requirement of
this specification at any stage, this specification shall be binding unless the departures have been duly approved in writing
by the purchaser.
16 DEVIATION FROM SPECIFICATION :
This specification is mainly for the guidance of the bidder/manufacturer. These requirement of necessity include some
specific elements of construction and materials but are not intended to preclude ingenuity of design are improvement. If the
bidder proposes any deviation from this specification, these will be considered provided, they are necessary either to
improve the utility, performance and efficiently or to ensure overall economy. This will be clearly and explicitly explained
in the tender. Such deviations shall also be brought out-clause by clause in the prescribed schedule.
17 VARIATION IN QUANTITY OF MATERIAL :
The requirement indicated in this specification may vary up to 50% on positive side and up to any extent on
negative side.
18 DELIVERY SCHEDULE :
The delivery shall be quoted specifically and explicitly for each complete item separately in schedule „O‟ and shall be
guaranteed under prices reduction clause 27 of General Conditions for supply Form ‟B‟ annexed. The delivery of entire
tendered quantity of 100kVA, 11/0.433kV Distribution Transformers shall be completed @20% quantity of item
wise within two months from the date of LOI/Counter offer and balance quantity @ 20% of item wise per
month thereafter. However, earlier delivery shall be acceptable as per requirement of SE (MM), UPCL.
19 DRAWING AND MANUALS :
Along with tender, the bidder shall be submit the following drawings
(a) General arrangement / drawing of equipment offered.
(b) Detailed dimensional drawings and descriptive literature of all the components to be supplied.
(c) Basic electrical diagram.

20 SPARE PARTS :
The bidder shall recommend a set of spare parts required for normal maintenance of the equipment offered for a period of
five years.
21 FOREIGN EXCHANGE :
Bidder offering equipment without involving any foreign exchange and commitment on the part of purchaser will be
considered.
 3. GENERAL REQUIREMENT OF SPECIFICATION

1.0 SCOPE :
1.1 This specification covers design, manufacturing, performance testing inspection, packing and delivery of the equipments
with accessories and auxiliary equipment required for various stores center of store organization in Uttarakhand. The item
and quantities required are as detailed in schedule P & Q.

1.2 The equipments shall be supplied complete with all fittings / accessories, apparatus and parts that are necessary for their
usual efficient operation. Such parts shall be deemed to be within Contractor’s scope whether specifically mentioned or not.
Equipment in all respects shall incorporate the highest quality of modern engineering design and workmanship.

1.3 The “General Conditions of Contact Form ‘B’ copy of which is attached hereto, forms an integral part of this specification.
The contractor shall supply all material and perform all work in strict accordance therewith. In the event of conflict between
the “General Conditions of Contract Form ‘B’ and General Requirement of Specification as given here, the later shall
prevail.

1.4 The General Requirements of specification comprise of this chapter and detailed technical specification. These are
supplementary to each other and are essential for complete interpretation of the Purchaser‘s requirements.

2.0 PROJECT DATA :

2.1 Location : :- various sites in Uttarakhand
2.2 Altitude :- upto 3000 Meter above M.S.L.
2.3 Climatic Conditions
(a) Design maximum ambient air :- 50°C
temperature
(b) Maximum daily average ambient :-
temperature
(i) In shade :- 45°C
(ii) In sun :- 60°C
(C) Minimum ambient air temperature in :- (-) 5
shade
(d) Relative Humidity :- 100 % Maximum
(e) Wind load :- 195 Kg / Sq.mm
(f) Seismic level :- 013 g
(g) Iso keronic level :- 50
(h) Average annual rainfall :- 1500 mm
(i) Hot & humid tropical climate conductive to rush and fungus growth.

3.0 SYSTEM PATICULARS :

3.1 Rated system voltage :- 33 KV, 11 KV & 0.433KV

3.2 system frequency :- 50Hz this may vary by + / - 5%

3.3 Number of phases :- Three

3.4 Neutral :- Effectively earthed

3.5 Auxiliary power supply :-

(a) For lighting, fixtures space 250 V, 2 Wire 50 Hz AC Supply heater & AC operated coils with
one point grounded.
(c) D.C. Alarm control and 24V ungrounded DC supply from protective Devices station battery. The
above supply voltage will vary as follow:
(d) AC voltage will vary +/- 10% frequency by +/- 5% and combine voltage and frequency +/- 10%
DC voltage, 20.5V to 26.5V.
Each of the foregoing supplies will be made available by purchaser at one terminal point for each equipment for operation of
accessory and auxiliary equipment.
4.0 DRAWINGS:
4.1 The contractor shall furnish four prints of each of the following drawing, if any to the Engineer of the contract, within four
weeks of the date of order.
4.1.1 General arrangement drawings of the equipment offered.
4.1.2 Detailed dimensional drawing and descriptive literature of all the components supplied.
4.1.3 Basic electrical diagram.

In addition, the contractor shall also submit four prints to the Engineer within 30 days of the complete bill of material with
each items identifiable in the detailed drawing with references. This will also form detailed packing list of the equipment.

4.2 The Engineer shall return the contractor one print of each drawings (a) stamped “APPROVED” or (b) marked up with
comments. In case of (a) no further resubmission of drawing is required for Engineer’s approval. Incase of (b), the
 contractor shall correct his original drawings to confirm to the comments made by the Engineer and resubmit in the same
manner as stated above, within two weeks after the receipt of the marked up print by him.
4.3 The contractor on receipt of prints stamped “APPROVED” shall furnish to Engineer of the contract on direct reading
reproducible of each drawings and bill of material within two weeks of receipt of approved set.
5 MANUALS:
The contractor shall furnish three sets bound copies of erection, commissioning and operation, maintenance manuals giving
detailed instructions procedures, precautions for all the equipments supplied by him to the Engineer. The manuals shall be
specific to the equipment supplied and not of general nature. One set of this manual shall also be packed with each set of
equipment.
6 RAW MATERIAL:
The contractor shall be responsible for timely arrangement / procurement of all the raw materials required for the
manufacture of all tendered items and shall furnish their test certificate to the purchaser. However depending on the policy
of the Govt. of India, purchaser may issue essentiality, certificate, for arrangement of such raw materials through CE, DOE,
DGTD or others, who may allot the same to the contractor, at their discretion directly from any of the producers of such raw
materials or other source, but without any financial liability to the purchaser of affecting/ linking the delivery of the
equipment with the availability of raw material against such certificates or recommendations.
Firm shall provide list of vendors to whom raw material of transformers such as oil, bushing, core, DPC wire, press
board etc. will be purchased, along with the Part-I and same shall also be provide to SE(I&QA).
7 STANDARD MANUFACTURING QUALITY PLAN:
The bidder will submit & finalize with UPCL comprehensive manufacturing and field Quality Plan/Instructions manual
within 15 days from the date of award of the contract. These documents shall be submitted in Standard formats in four
copies on A-4 size paper with all information duly filled.
The Manufacturing Quality Plan shall relate to the specific & objective manufacturing practices right from procurement of
raw material till final inspection and testing & shall be broadly subdivided as under:
(a) Raw Material/Bought out items & components.
(b) In process inspection and test / checks to establish successful completion / accomplishment of the process.
(c) Final test/checks in accordance with National/International Standards / Specifications.
The manufacturing Quality Plan/Inspection Manual shall be submitted along with all the reference documents without
which, the submission shall be deemed to be incomplete.
UPCL shall indicate C.I.P. (Customer inspection points) on such agreed manufacturing and Quality Plan beyond which
work shall progress only with the consent of UPCL. The inspection shall be arranged by UPCL after having detail plan from
the Contractor.
Following shall be submitted with the plan:
1 Statement giving list of important raw materials, names of sub-suppliers for the raw materials, list of standards
according to which the raw materials are tested, list of tests normally carried out on raw materials in the presence of
bidder’s representative, copies of test certificates.
2 Information and copies of test certificates as above in respect of bought out accessories.
3 List of manufacturing facilities available.
4 Level of automation achieved and list of areas where manual processing exists.
5 List of areas in manufacturing process, where stage inspections are normally carried out for quality control and details of
such tests and inspection.
6 List of testing equipment available with the bidder for final testing of equipment along with valid calibration
reports. These shall be furnished with the bid. Manufacturer shall posses 0.1 accuracy class instruments for
measurement of losses.
7 Quality Assurance Plan (QAP) with hold points for purchaser’s inspection.
8 The successful bidder shall within 30 days of placement of order, submit following information to the purchaser:
(a) List of raw materials as well as bought out accessories and the names of sub-suppliers selected from
those furnished along with offer.
(b) Type test certificates of the raw materials and bought out accessories.
(c) The successful bidder shall submit the routine test certificates of bought out accessories and central excise
passes for raw material at the time of routine testing.

8 INSPECTION & TESTING

As per clause 14 of General conditions of contract Form ‘B’, the contractor shall give 15 days notice to the Superintending
Engineer (I&QA), UPCL, Dehradun under intimation to Engineer of agreement of every lot of material being ready duly
packed for dispatch along with routine test results of the material offered and details of dispatches made against last
authorization for dispatched.
In addition to the test specified in the technical specification, the purchaser reserves the right of carrying out at site such tests
as he may decide upon. Such additional tests will be carried out at the Purchaser’s expenses.
The purchaser shall reserve the right to draw required number of samples of other Major items of raw material. These
samples shall, however, be drawn and sealed in the presence of contractor or his authorized representative. The purchaser
further reserve the right to get these samples tested from any Govt. recognized test house/ Laboratory or Govt. Test House /
Laboratory.

Inspection & testing shall be done in the presence of the representative of Uttarakhand Power Corporation Ltd., to ensure
that material offered is in accordance with technical specification and guaranteed technical particulars and approved
drawing.
It is essential for the supplier to ensure that all the material of previous final inspection, if any, have been dispatched before
offering the material for final inspection. Accordingly at the time of any inspection, the supplier shall furnish details of
dispatch of similar material pertaining to earlier inspection, if any to the inspecting agency.
 RE-INSPECTION:
UPCL shall reserve full right to re-test the transformers from the lots inspected and received at UPCL stores / store centres
for which, the authorized officer(s) of UPCL as nominated by MD, UPCL may pick up samples from the lots supplied at
random for quality check.
The sample picked up may be re-tested for acceptance test / type test or as decided by UPCL at Government approved
laboratory in presence of representatives of supplier and UPCL as per relevant ISS/BIS/UPCL specifications. The re-test
results will be binding on the suppliers and UPCL. All the expenses incurred in re- testing shall be borne by UPCL.
If the transformer fails in any of the re- test carried out, then,
(i) Complete lot of transformers of which the transformer failed in re- testing will be rejected and cost of re- testing will
be deducted from the supplier’s bills/ Contract Performance Guarantee.
(ii) Transformers of the rejected lot shall be replaced by the new transformers on the same terms and conditions as
specified in the tender specification. In case any modification is required in the technical design, then the transformers
will have be type tested from ERDA/CPRI, for which no additional cost shall be payable to the supplier.
(iii) If replacement is not possible due to consumption of transformers, in that case, UPCL will deduct 30% cost of the
consumed transformers from the supplier’s bills/ Contract Performance Guarantee.
(iv) UPCL may conduct repeat test on any transformers from the new lot. If the transformer again fails in repeat test, then,
(a) The lot shall be rejected and no further chance will be given to the supplier for replacement. Cost incurred in
repeat test will be deducted from the supplier’s bills/ Contract Performance Guarantee.
(b) The order for remaining supplies against the said contract shall be cancelled.
(c) The supplier may be blacklisted/ debarred from participating in the tender of UPCL for three subsequent years
for the rating for which the samples was failed in re-testing, from the date of rejection of lot.
Superintending Engineer (Inspection & Quality Assurance), UPCL, Dehradun shall be Nodal officer for testing and
approval of samples of pre & post supply of transformer against this tender.
8.1 TESTING & TEST CERTIFICATE:-
The tendered item shall be subjected to all tests laid down in the relevant ISS at contractor’s work or at approved test
laboratory at contractor’s cost. Certified copies of test certificates prescribed in the relevant ISS shall be furnished by
contractor in triplicate, one copy to respective consignee officer, second & third copy to Superintending Engineer (I&QA)
UPCL, Dehradun.
8.2 CALIBRATION OF TESTING INSTRUMENTS:
All the testing instruments shall be got checked from the competent authority for calibration once in a year. Calibration
certificate when demanded by the inspecting officer shall be produced for verification purpose. In case of dispute regarding
calibration of any instrument, the same shall be sealed and sent to any lab of repute for calibration at the cost of supplier.
The result of such checking shall be binding on the supplier.
8.3 CHECKING OF EQUIPMENTS / ITEMS BEFORE DISPATCH:
The contractor shall record either of the following certificates on the invoice /packing list (Challan) as the case may be.
Certified that the consignment (lot) of material supplied through this invoice / packing list (Challan) has been inspected and
tested by representative(s) of Uttarakhand Power Corporation Ltd. and has been approved for dispatch.
OR
“Certified that the inspection and testing of consignment (lot) of material supplied through this invoice / packing list
(Challan) has been waived of by the purchaser vide his letter. No. date….

It is further certified that the material have been tested and results have been found to be within the values specified in the
relevant ISS / Contract as per copies of Test certificate enclosed.”
Notwithstanding the inspection carried out by the officer of Uttarakhand Power Corporation Ltd., in case of any short
defective supply of material detected by the consignee, the contractor shall be liable either replace the rejected material /
goods or make good such shortage / rectify the defects to meet the specification requirement free of cost to the purchaser.
The consignment also is subject to joint inspection by representative of the contractor and the purchaser in the Stores of
UPCL, in case of any dispute regarding quality and / or quantity of the material supplied.
9 PRODUCTION SCHEDULE & PROGRESS REPORT :
The contractor shall furnish detailed production schedules for all major components to be supplied. The schedule shall
include dates of completion of:
9.1 The Engineering Work.
9.2 Different phases of material procurement manufactured and fabrication.
9.3 Delivery
A report on actual progress in percentage and date of completion of each of the above items shall be sent to the
purchaser every month, starting two months, from the date of letter of intent or date of purchase order.
10 PACKING & DISPATCH OF EQUIPMENT :
10.1 All equipment / material shall be suitably packed for transport carriage at site and outdoor storage during transit. The
contractor shall be responsible for any damage to the equipment during transit due to improper and inadequate
packing. The case containing fragile or material easily prone to damage shall be very carefully packed and marked
with appropriate caution symbols i.e. “ FRAGILE”, “ HANDLE WITH CARE”, “USE NO HOOK”, etc. packing of
each package shall bear/ packing list. Packing shall provide complete protector from moisture. Termites and
mechanical shocks etc. wherever necessary proper arrangements for attaching slings for lifting shall be provided. All
packages shall be clearly marked with gross weight, sign showing “UTTARAKHAND POWER CORPORTION
LTD.” sides of boxes, contents of each package, order no. and date, name of plant/ equipment of which the material
in package forms parts and any handling and up-packing instructions considered necessary. Any material found
short inside the packing cases shall be supplied by the contractor without any cost. Contractor shall ascertain, prior
to shipment from concerned authorities, the transport limitations, like weight and maximum allowable package size
for transportation. All packing cases and packing material shall become the property of the PURCHASER.
10.2 “The equipment / material shall be dispatched as per dispatch instruction issued by Superintending Engineer, (MM),
Dehradun. A telegraphic intimation shall also be given to the consignee(s) immediately after the dispatch of the
equipment mentioning the specification number, name of equipment, R / R no., date dispatch, No. of package,
wagon number and approximate weight of each package to enable him to take the delivery and unload the material
in case the dispatch documents are not received by him in time”.
10.3 “Packing list containing details of equipment for verification at site shall also be placed inside each package and
shall correspond with the advice note and approved bill of material.” One set of manual as required in 5.0 shall also
be placed inside the package.
10.4 “Bills (s) dully pre-receipted in triplicate in accordance with approved terms of payment and together with all
necessary dispatch documents, shall be sent to consignee (s) under registered cover with additional copy to Engineer
of the contract i.e. to Superintending Engineer, Corporate (Contract & Procurement), Dehradun and as also
Superintending Engineer (MM) supplier code and item code as prescribed shall be marked on every bill / invoice
/challan.
10.5 Any demurrage/ warfage or other charges payable due to non implementation of any the above instructions shall be
to contractor’s account.
11.0 REJECTION: When the material is dispatched by the firm after successful inspection at the firm premises but rejected at site/
UPCL stores.

11.1 Purchaser reserves the right to reject any equipment / item if during the tests at works or site, the test values achieved, do
not comply with the respective standards / specifications and exceed the tolerable limits.
11.2 Contractor shall replace rejected equipment with new equipment complying with the guaranteed values as promptly as
possible and no extra cost to the purchaser. Purchaser reserves the right to retain any rejected equipment and take it into
service until the contractor supplies the new equipment.
11.3 Rejection of any equipment will not be held as a valid reason for delay in timely completion of the work.
11.4 When rejected first time Penalty shall also be levied as follows:-
(i) For the cost of lot upto Rs. 25 Lacs Penalty shall be levied @ 6% of cost of lot subject to minimum of Rs. 1 Lac.
(ii) For the cost of lot above Rs. 25 Lacs Penalty shall be levied @ 4% of cost of lot subject to minimum of Rs. 1.5
Lac.
(iii) Firm shall be debarred for 2 year from the date of rejection of lot.
11.5 When rejected second time the UPCL reserves the right to cancel the order. Penalty shall also be levied as follows: -
(i) All the above penalty of first time shall be doubled.
(ii) Order shall be cancelled for balance quantity.
(iii) Security deposit shall be forfeited.
(iv) Firm shall be blacklisted for 3 years from the date of rejection of lot.
12.0 BREACH OF CONTRACT:-
In case of breach of the terms & conditions of the contract by the supplier/contractor, UPCL shall reserve the right to take
punitive action against the supplier/contractor which may include forfeiting the security deposit /performance guarantee
including debarring/ blacklisting for further participation in future tenders of UPCL, based on the merits/ demerits of the case.
13.0 FUTILE VISIT: Futile visit or rejection of material at firm’s premises: -
If the material offered for inspection is not found ready when the inspecting officer reaches the works of contractor or
quality of material is not as per Technical specification / GTP or for any other reason, the inspection is not successful, then a
penalty shall be laves as follows:-
(a) First time- Penalty shall be levied as follows:-
(i) Rs. 50,000/- per lot for the cost of lot upto Rs. 25 Lacs.
(ii) Rs.1,00,000/- per lot for the cost of lot above Rs. 25 Lacs.
(b) Second time- All the above penalty shall be doubled.
(c) Third time- All the above penalty shall be four times and the firm shall also be debarred for one year and balance
order shall be cancelled.
14.0 DISPATCH INSTRUCTIONS:
14.1 Detailed dispatch instructions shall be issued by the Superintending Engineer, (MM), UPCL, Victoria Cross
Vijeta Gabar Singh Urja Bhawan, Kanwali Road, Dehradun for the quantities authorized for dispatch, who
however reserves the right to amend the dispatch instructions at any time before the actual dispatch of the
materials. It may be noted that no material is to be dispatched without satisfactory testing- inspection and
clearance by Superintending Engineer, (MM), Dehradun. The dispatch instruction shall be issued by
Superintending Engineer (MM) within 3days of inspection clearance by Superintending Engineer (I&QA).
14.2 Telegraphic intimation shall be sent to consignee immediately after the goods are booked and following
documents shall be sent by the contractor to the bankers and additional copy of each shall also be sent directly to
the purchaser and to the consignee by registered mail on the same day.
(a) Evidence of dispatch i.e. Railway receipt.
(b) Packing list ( 3copy)
(c) Invoice ( 3 copy )
(d) Test certificate ( 3 copy)

14.3 In case of transport by Road, the contractor shall deliver the material / equipment to the consignee at the specified
place of delivery including unloading and proper stacking as directed with the following documents and one
additional copy of each sent directly to the purchaser.
(a) Delivery Challan (2 copy)
(b) Packing list ( 2 copy)
(c) Invoice ( 2 copy )
(d) Test certificate ( 2 copy)

14.4 Superintending Engineer (MM), UPCL, VCV Gabar Singh Urja Bhawan, Dehradun shall be Engineer In-
charge for execution of the agreement.
14.5 A statement of dispatches shall be sent by contractor on the first day of every month of dispatches made by him
during preceding month in the following Performa:
D.I. No. & Name of Name of Quantity GR/RR No. Bill No. Amount Remarks
Date consignee material & date & date
Allotted Dispatched
1 2 3 4 5 6 7 8 9

15 INSURANCE :

15.1 The contractor shall arrange, secure & maintain insurance as may be necessary to protect his own interest and the
interests of the Purchaser, against all risks. The risks that are to be covered under the insurance shall include, but
not be limited to the loss or damage in transit, theft, pilferage / riot, civil commotion weather, conditions,
accidents of all kinds, fire war risks during ocean transportation only etc.
15.2 Insurance is to be taken for the F.O.R. destination value of the equipment for transit from the manufacturer’s ware
house to the purchaser ware house plus 30 days storage thereafter.
15.3 All damage and shortage of the equipment after its delivery to destination Railway Station and transportation to
Stores and storage there after shall be notified by the consignee by registered post to contractor or his authorized
representative, within 30 days for making good the damage or loss by way of replacement or the equipment
damages or lost.
15.4 The contractor shall take up the matter with insurance company for finalization of claims, and purchaser shall
provide required information. All further action in connection with making and setting of claims, if any, will be
carried out by the contractor for which no extra payment will be made.
The contractor shall be responsible to make goods the damage or loss by way of repairs and / or replacement of
equipment free of cost irrespective of the fact whether claims is accepted by the insurance company or not,
without waiting for claims settlement.
15.5 The scope of such insurance shall cover the entire value of the contract from time to time.

16 TERMS OF PAYMENT :
16.1 Payment shall be made after receipt of material and check at site/ store, contractor has to give bills of material after
delivery of material and check at site/store. Normally payment will be made within 45 days after receipt of bill
subject to availability of funds.
16.2 Bills for supply of material should be prepared by supplier only after payment of excise duty and dispatch of
material. Number and date of delivery challan and excise duty gate pass should also be written down on the bill.
16.3 Copies of invoices / challans/ excise duty gate pass along with receipt of concerned store shall be sent to
Superintending Engineer (Material Management) UPCL, Dehradun and EE, ESD, Dehradun/ Haldwani.
16.4 In no case corporation shall be liable for payment of any interest or any other claim on account of delay in payment
by the corporation to the contractor.
 16.5 The bank commission shall be borne by the contractor.

17 PENALTY:
17.1 It may very clearly be noted that if the material is not supplied as per contractual delivery schedule, a penalty
(price reduction) of ½ % per week subject to a maximum of 10% will be deducted from the bills of the
contractor. Further if the material is not delivered even after 20 weeks of contractual delivery schedule, order
for balance material may be cancelled.
17.2 In case of supply not being found satisfactory and conforming to specification and as per delivery schedule it will be
at the discretion of the corporation to cancel the order beside price reduction as per clause 27 of Form ’B’ from the
pending bills or by other means.
18 DELIVERY :
18.1 The commencement of delivery period shall be counted from the date of issue of letter of intent or date of signing of
detailed order, as the case may be.
18.2 Date of R /R shall be deemed to be the date of delivery for dispatch by Rail, the date of receipt of material in
purchaser’s, store shall be deemed to be the date of delivery for dispatch by road.
18.3 The delivery should be effected in serviceable lots / sets of equipment. Incase of part dispatch the delivery shall be
deemed to have been effected when last component part of the equipment of serviceable lot / set has been delivered.
19 PERFORMANCE GUARANTEE (MAINTENANCE) PERIOD: As per technical specification.
20 PERFORMANCE SECURITY DEPOSIT :
The contractor shall deposit performance security @ 3% (Ten percent) of the F.O.R. destination price of material Including
all taxes mentioned in P.O. in the form of bank draft, FDR / CDR or Govt. interest bearing security duly pledged in favour
of Executive Engineer, Electricity Store Division, UPCL, Dehradun or guarantee Bond from a scheduled bank of India
duly executed on non- judicial stamp paper of requisite value in the enclosed Performa. The validity of the performance
security deposit in any of the above form shall be for a period of whole guarantee period from the date of receipt of last lot
of material with a claim period of six months thereafter. In case the supplies are delayed beyond the delivery schedule
mentioned in the order, the contractor shall extend the validity of the performance security deposit so as to cover a period of
guarantee period from the day by which he anticipates to complete the supplies, failing which the purchaser shall have the
right to en-cash the Bank Guarantee without making any reference to him.
The above performance security shall be submitted at the time of signing the agreement. The earnest money shall be
released after submission of performance security. This order is liable to be cancelled if performance security is not
submitted within the time specified and in that event earnest money shall be forfeited.
The performance security will be released to the contractor after expiry of the maintenance period and settlement of all the
claims of the consignee against the contract.
21. TRAINING OF ENGINEERS:
21.1 The purchaser may depute his Engineers for a period as mutually agreed at the manufacturer’s works for a
purpose of familiarization with equipments and techniques covered under the specification, including training in
commission operation, maintenance and troubleshooting aspects etc. The contractor shall provide the necessary
training facilities free of cost to the purchaser and also indicate suggested training program etc. In case this
training course is being conducted regularly by the Manufacturer or his principals, this may be indicated in the
tender along with details of training, scheduled date, course content etc. The travelling expenses from Uttarakhand
to their place of training and back and maintenance expenses of the deputed trainees shall be borne by the
Purchaser.
21.2 The contractor shall depute his Senior Engineers / Specialists to the Training Institute / staff collage of the
purchaser for training / familiarization course when requested by the purchaser.
22 JUDICIAL JURISDICTION:
All the disputes arising out of and touching or relating to subject matter of agreement / contract shall be subject to
jurisdiction of local courts of Dehradun and High Court of judicature at Nainital only.
23 PRICE VARIATION:
23.1 For the purpose of calculating price variation on either side, the declared prices of IEEMA as applicable on the date
Ist day of the month, one month prior to date of inspection call offer for inspection to the Superintending Engineer
(I&QA), UPCL, VCV Gabar Singh Urja Bhawan, Kanwali Road, Dehradun with in contracted delivery taken into
consideration. The price variation claim shall duly be supported by notary and certified copies of the circulars of the
IEEMA.
23.2 Where the contracted ex-works prices are variable, The contractor shall submit detailed calculations of price
variation with letter of inspection authorization, dispatch instruction supported with relevant circular of applicable
price variation formula duly self attested by authorised representative of the firm and certified by notary to
concerned EE, ESD, concerned EE, ESD will forwarded after verification of calculation and circular to
SUPERINTENDING ENGINEER (MM). SUPERINTENDING ENGINEER (MM) will forward it to
SUPERINTENDING ENGINEER, Corporate (C&P) after verification. The Engineer of Contract will recommend
these calculations prepared on the basis of submitted documents by concerned AE, EE & Accounts wing of C&P
office and notify the revised prices to contractor as well as to consignees after taking approval from Chief Engineer,
C (C&P).
23.3 The price variation shall be allowed on ex-works prices only.
PRICE VARIATION FORMULA FOR ALL ALUMINIUM WOUND DISTIBUTION TRANSFORMERS OF
ENERGY EFFICIENCY LEVEL:2.
 The price quoted/confirmed is based on the input cost of raw materials/components and labour cost as on the date of
quotation and the same is deemed to be related to prices of raw material and all India average consumer price index
number for industrial workers as specified in the price variation clause given below. In case of any variation in these
price indices the price payable shall be subject to adjustment up or down. In accordance with the following
formulas:-
= /100(10 + 19 / + 30 / + 13 / +4 / + 11 / + 13 / )
Where in

P = Price payable as adjusted in accordance with the above formula.

Po = Price quoted / confirmed.

ALo = Price of EC Grade Aluminium rods (properzi rods) of LME CSP average of Aluminium (refer notes)
This price is as applicable on the 1st working day of the month, one month prior to the date of tendering.

ESo = Price of CRGO Electrical steel lamination (refer notes)

This price is as applicable on the 1st working day of the month, one month prior to the date of tendering.

ISo = Price of HR coil of 3.15 mm thickness (refer notes)

This price is as applicable on the 1st working day of the month, one month prior to the date of tendering.

IMo = Price of insulating materials(refer notes).

This price is as applicable on the 1st working day of the month, one month prior to the date of tendering.

TOo = Price of Transformer Oil(refer notes).

This price is as applicable on the 1st working day of the month, one month prior to the date of tendering.

Wo = All India average consumer price index number for industrial workers, as published by Labour Bureau,
Ministry of Labour, Govt. of India (Base: 2001=100)

This index number is as applicable on the first working day of the month, three months prior to the date of
tendering.

For example, if date of tendering falls in December 2015, the applicable price of Aluminium (ALo),
Transformer Oil (TOo), CRGO Steel Sheets (ESo) HR Coil (ISo) and insulating material (IMo) should be
as on 1st November 2015 and all India average consumer price indeed no. (Wo) should be for the month
of September 2015.

The above prices and indices are as published by IEEMA vide circular reference number
IEEMA(PVC)/DIST_PWR_TRF/DE/_/_ one month prior to the date of tendering.

AL = Price of EC Grade Aluminium rods(properzi rods) of LME CSP average of Aluminium(refer notes).
This price is as applicable on the 1st working day of the month, one month prior to the date of delivery.

ES = Price of CRGO Electrical Steel Lamination (refer notes)

This price is as applicable on the Ist working day for the month, one month prior to the date of delivery.

IS = Price of HR Coil of 3.15 mm thickness (refer notes)

This price is as applicable on the 1st working day of the month, one month prior to the date of delivery.

IM = Price of insulating materials(refer notes).

This price is as applicable on the 1st working day of the month, one month prior to the date of delivery.

TO = Price of Transformer Oil.

This price is as applicable on the Ist working day of the month, one month prior to the date of delivery.
 W = All India average consumer price index number for industrial workers, as Published by Labour Bureau,
Ministry of Labour, Govt. of India (Base:2001=100)
This index number is as applicable on the first working day of the month, three months prior to the date of
delivery.

For example, if date of delivery in terms of clause falls in December 2015, the applicable price of Aluminium (AL)
Transformer Oil (TO), CRGO Steel sheets (ES), HR Coil (IS) and Insulating material (IM) should be as on Ist
November 2015 and all India average consumer price index number (W) should be for the month of September 2015.

The above prices and indices are as published by IEEMA vide circular reference number
IEEMA(PVC)/DIST_PWR_TRF/_/_ one month prior to the date of delivery.

The date of delivery is the date on which the transformer is notified as being ready for inspector/dispatch (in the
absence of such notification, the date of manufacturer’s despatch note is to be considered as the date of delivery) or
the contracted delivery date (including any agreed extension thereto), which is earlier.

23.2 Positive price variation shall be allowed only up to contractual delivery schedule. However if base price of raw
material further decreases at the time of supply, for transformers supplied beyond contractual delivery schedule, the
benefit of the same shall be availed by the corporation. In this case also, date of price variation shall be taken as one
month prior to date of delivery.

23.3 In principle price variation shall be payable as determined on the basis of the date of offer or contractual delivery
whichever is earlier.
23.4 In case of delivery (date of R/ R for dispatch by Rail or date of receipt at Purchaser’s warehouse for dispatch by
road) failing after the contractual delivery schedule, the price variation shall be payable for applicable contractual /
,
amended delivery schedule notified for price variation purposes.
24 ARBITRATION
Arbitration shall be governed according to clause 31 of Form ‘B’.
25. In case of ambiguity “General Requirement of Specification” shall be prevail.
 FORM OF THE BANK GUARANTEE FOR EARNEST MONEY
(To be submitted with Bid Part-I)
(For depositing earnest money in case the amount for deposit exceeds Rs. 10,000 Bank guarantee should be on a non-
judicial stamp Paper of Rs. 100.00 as per present act and should be checked by the tenderer at the time of issuing the
Bank Guarantee to any change in the Stamp value.)

EXECUTIVE ENGINEER
ELECTRICITY STORE DIVISION
UTTARAKHAND POWER CORPORATION LTD.
KAULAGARH POWER HOUSE, F.R.I. CAMPUS
DEHRADUN

Bank Guarantee No.

Amount of BG Rs.
Guarantee Cover form……………………to…………………….

Sir,
WHEREAS, Messrs…………………………………………………………….………………………a company
incorporated under the Indian Companies Act, its registered office at …..…………………….……………../a firm registered
under the Indian Partnership Act and having its business office at………………………………..……………………….son of
……………………….…………………..……….of
Messrs……………………………………at……………………./Sri………………………………………..………. son
of………………………………………………………………………..resident of …………………………at
…………………..Sri………………………..……………….son of …….………….…………………….resident
of…………………..…………….partners carrying on business under the firm’s and style of Messrs ………………………at
…………………….which is an unregistered partnership (hereinafter called the “the Tender”) has /have in response to your
tender Notice against specification number ……………………………for ……………………….offered to supply and / or
execute the works as contained in the Tender’s letter No………………………
AND WHEREAS the Tenderer is required to furnish you a Bank Guarantee for the sum of Rs. …………………………….. as
earnest money against the tenderer’s offer as aforesaid:
AND WHEREAS we ………………..……………………………………………………….(name and full address of the bank)
have at the request of the tenderer agree to give you the guarantee a hereinafter contained.
NOW THEREFORE in consideration of the premises we the undersigned hereby covenant that the aforesaid tender of the
tenderer shall remain open for acceptance by you during the period of validity as mentioned in the tender or any extension here
of you and the tenderer may subsequently agreed and if the tenderer shall for any reason back out whether expressly or
impliedly from his said tender during the period of its validity or any extension thereof as aforesaid, we hereby guarantee to
you the payment of sum of Rs ………………………………. on demand notwithstanding the existence of any dispute between
the Uttarakhand Power Corporation. Ltd. And the tenderer, in this regard AND we hereby further agree as follows:
(a) That you may without affecting this guarantee grant time or other indulgence to or negotiate further with the tenderer
in regard to the conditions contained in the said tender and hereby modify these conditions or add thereto any further
conditions a may be mutually agreed upon between you and the tenderer.
(b) That the guarantee hereinbefore contained shall not be affected by any charge in the constitution of our Bank or in
the constitution of the tenderer.
(c) That any account settled between you and the tenderer shall be conclusive evidence against us of the amount due
hereunder and shall, not be questioned by us.
(d) That this guarantee commences from the date hereof and shall remain in force till the tenderer, if his tender is
accepted by you, furnishes the security as required under the said specifications and executes a format agreement as
therein provided or till 45 days after the period of validity or the extended period or validity, as the case may be of
tender whichever is earlier.
(e) Notwithstanding anything contained above of the Guarantor hereunder is restricted to the said sum of
Rs…………………………………………… And this guarantee shall expire on the……………………………….
Day of ………………………Unless a claim under the guarantee is filled with the Guarantor within 45days of such
date., all claims shall laps and the Guarantor shall be discharge from the guarantee.

(f) That the expressions ‘the tender’ and the Bank the Uttarakhand Power Corporation Ltd. herein used shall, unless
such interpretation is repugnant to the subject or context include their respective successors and assigns
(g) We…………….…………………………………………..(Name of Bank) lastly undertake to pay to the (UPCL) any
money so demanded not withstanding any dispute or disputes raised by the contractor(s) /supplier(s) in any suit or
proceeding pending before any court or Tribunal relating arbitration there to of liability under the present being
absolute and unequivocal.
The payment so made by us under this bond shall be a valid discharge of our liability for payment there under and
the contractor(s)/ supplier(s) shall have not claim against us for making such payment.

Yours Faithfully
 Bid Security Declaration
(To be executed on a non-judicial stamp paper of Rs. 100/-)

Form Date: ___________________ Tender No. CCP-II/4/2021-2022

To

Superintending Engineer,
Corporate (C & P-II),
Victoria Cross Vijeyta Gabar Singh Urja Bhawan, Kanwali Road,
Uttarakhand Power Corporation Ltd.,
Dehradun-248001 (U.K.)

I/We. The undersigned, declare that:

I/We understand that, according to your conditions, bids must be supported by a Bid Securing Declaration.

I/We accept that I/We may be disqualified from bidding for any contract with you for a period of one year from the date of
notification if I am /We are in a breach of any obligation under the bid conditions, because, I/We

a) have withdrawn/modified/amended, impairs or derogates from the tender, my/our Bid during the period of bid validity i.e
180 days (or any extension thereof) from the date of opening of Part-I of the tender; or

b) having been notified of the acceptance of our Bid by the purchaser during the period of bid validity (i) fail or refuse to
execute the contract, if required, or (ii) fail or refuse to furnish the Performance Security, in accordance with the Instructions
to Bidders.

I/We understand this Bid Securing Declaration shall cease to be valid if I am/we are not the successful Bidder, upon the
earlier of (i) the receipt of your notification of the name of the successful Bidder; or (ii) thirty days after the expiration of the
validity of my/our Bid.
__________________________________
Signed: (insert signature of person whose name and capacity are shown)
In the capacity of (insert legal capacity of person signing the Bid Securing Declaration)
___________________________________
Name: (insert complete name of person signing he Bid Securing Declaration)
Duly authorized to sign the bid for an on behalf of (insert complete name of Bidder)
Dated on _____________ day of ___________________ (insert date of signing) Corporate Seal (where appropriate)

Other terms and conditions shall remain same as per tender specification.
 PROFORMA FOR PERFORMANCE BANK GUARANTEE

To,

EXECUTIVE ENGINEER
ELECTRICITY STORE DIVISION
UTTARAKHAND POWER CORPORATION LTD.
KAULAGARH POWER HOUSE, F.R.I. CAMPUS
DEHRADUN
THIS DEED OF GUARANTEE MADE on the ………………………day of ……………… by the ………………….(hereinafter
called “the Guarantor”) of one part IN FAVOUR of Uttarakhand Power Corporation (hereinafter called “the Purchaser”) of the other
part.
WHEREAS in accordance with the contract agreement dated the ………………………. day of
…………………………………………… (hereinafter called “the said contract”) entered into between the Purchaser and Messer’s.
……………………………………...a Company within the meaning of the Companies Act. and having its registered office at
…………………………………….. (hereinafter called “the contract”) the Contractor agrees to supply to the Purchaser the ------------
------------------------------- .as provided in the said contract.

AND WHEREAS the payment terms under the said Contract provide that in order to take 100% payment of the contract value the
contractor shall furnish to the Purchaser a Bank Guarantee in the sum of Rs. ------------- value of each consignment dispatched valid
for.……………….

AND WHEREAS instead of furnish separate guarantees as aforesaid the Contract wishes to furnish one guarantee in the sum of Rs. --
---------------- the Contract valid for ………………………and reckoned from the date ………..

NOW THIS DEED WITNESSES AS FOLLOWS

1. In consideration of the promises the guarantor hereby undertakes that the Contractor shall duly supply the aforesaid material
of the correct quality and strictly in accordance with the said Contract failing which the Guarantor shall pay to the Purchaser
on demand such amount or amounts as the Guarantor may be called upon to pay the maximum aggregate of Rs. ----------------
---- being of the Contract value.
2. The Guarantor shall pay to the Purchaser on demand the sum under Clause 1 above without demur and without requiring the
Purchaser to invoke any legal remedy that may be available to it to compel the Guarantor to pay the same or to compel such
performance by the Contractor, provided that where the Guarantor consider the demand of the Purchaser unjustified shall
nevertheless pay the same though under protest to the Purchaser and shall not withhold payment on that account.
3. This guarantee shall come into force from the date hereof and shall remain valid for…………..……………………………
calendar month from the date of the ……………….. of last consignment of …………goods dispatched which date of dispatch
according to contract is the ……………………….date of ……………………of however, the period of the contract is for any
reason extended thereby extending the said date and upon such extension, if the contractor fails to furnish a fresh or renewed
Bank Guarantee for the extended period, the Guarantor shall pay to the Purchaser the said sum of
Rs……………………………or such lesser sum as the Purchaser may demand.
4. The guarantee herein contained shall not be affected by any change in the Constriction of the Guarantor or of the Contractor.
5. Any account settled between the Contractor and the Purchaser shall be Conclusive evidence against the Guarantor of the
amount due and shall not be questioned by the Guarantor.
6. The neglect or forbearance of the Purchaser in enforcement of payment of any moneys the payment whereof is intended to be
hereby secured or the giving of time by the Purchaser for the payment thereof shall in no way reliever the Guarantor of its
liability under this deed.
7. The Purchaser and the Contractor will be at liberty to carry out any modifications in the said Contract during the terms of the
said contract and any extension thereof, notice of which modification to the Guarantor is hereby waived.
8. The expression “The Purchase” and “The Guarantor” and “The Contractor” shall unless there be anything repugnant to the
subject or context include their respective successors and assigns.
9. Not withstanding anything contained above, the Guarantee hereunder is restricted to the said sum of Rs.
…………………………and this guarantee shall expire on the ……………………..day of ……………………Unless claim
under the guarantee is filed within six months of such date, all claim shall lapse and the Guarantor shall be discharged from
the guarantee.
IN WITNESS HEREOF

For and on behalf of the Guarantor has signed this deed on the day and year first above written.

Witness
1. .……………………………………. Signed by
……………………………………..
For and on behalf of the Guarantor.
 FORM B
General condition for supply of Plant and Machinery for Works Pertaining to the
Uttarakhand Power Corporation Limited
1. In constructing these General Condition and the annexed specification of the following words shall have Definition of Terms
meaning herein assigned to them unless there is anything in the subject or context inconsistent with such
construction:

The “Purchaser” shall mean the Uttarakhand Power Corporation Limited and shall include his
successors and assigns.
The “Contractor” shall mean the Tenderer whose tender shall be accepted by the Purchaser and
shall include such tenderers heir’s legal representatives, successors and assigns.
The “Sub-Contractor” shall mean the person named in the contract for any part of the work or any
person to whom any part of the contract has been sublet with the consent in writing of Engineer and the heirs,
legal representative, successors and assigns of such person.
The “Engineer” shall mean the person named in the contract with the contractor and such other
officer as may be duly authorize and appointed in writing by the purchaser to as Engineer for the purpose of
the contract and in case where no such offer has been appointed, the Purchaser or his duly authorized
representative.
“Plant” shall mean the plant and material to be provided by the Contractor under the contract.
The “Contract” shall mean and include the General Condition, Specification, Scheduled, Drawing,
Form of Tender, Covering letter, Schedules of Prices or the final General conditions specification and
drawing and the agreement to be entered into under clause 3 of the general condition.
The specification shall mean the Specification annexed to these “General Condition” and the
schedule thereto (if any).
The site shall mean the site of the proposed works as details in the specification or any other place
in Uttarakhand where work is to be executed under the contract.
“Month” shall mean Calendar month.
“Writing include any ‘manuscript’ typewritten or printed statement under or over signature or seal,
as the case may be.
Words importing person shall include Firms, Companies, Corporations and other bodies whether
incorporated or not.
Words importing the singular any shall also include the plural and vice versa where the context
requires.
2. The Contractor shall be deemed to have carefully examined the General Condition, Specification, Contractor to inform
Schedule and Drawing. If he shall have any doubt as to the meaning of any portion of these General himself Fully
condition or of the Specification he shall before signing the contract, set forth the particulars thereof and
submit them to the engineer, in order that such doubt may be removed.
3 A formal agreement shall, if required by the purchaser be entered into between the Purchaser and the Contract
Contractor for the proper fulfillment of the Contract. Further, if required by the purchaser, the Contractor
shall deposit with the Purchaser as performance security for the due and faithful performance of the Contract
such sum not being less than Ten percent of the total value of the Contract including all Taxes as may be
fixed by the purchaser either in cash or any other form approved by the Purchaser. The performance security
deposit shall be refunded to the Contractor on the delivery and check of the plant at site of the work.
The charges in respect of vetting and execution of the contract document shall be borne by the
Contractor. The Contractor shall be furnished with an executed stamped counter part of the agreement.
After the tender has been accepted by the Purchaser all order or instruction to the Contractor shall,
except as herein otherwise provided, be given by the Engineer on behalf of Purchaser.
4 The Contractor shall submit in duplicate, to the Engineer for his approval drawings of the General Contract Drawing
Arrangement of the plant to be provided and such detailed drawings other than shop drawings, as may be
reasonably necessary.
Within fourteen days of the receipt of such drawing the Engineer shall signify his approval or
otherwise of the same and in the event of disapproving the drawing; the Contractor shall submit further
drawing for approval.
Within a reasonable period of the notification by the Engineer to the Contractor of his approval of
such drawing, three sets in ink on tracing cloth or Ferrogallic prints mounted on cloth of the drawing as
approved shall be supplied to him by the Contractor and be signed by him and the Contractor respectively
and be thereafter deemed to be the “Contractor Drawing”.
These drawing when so signed shall become the property of the Purchaser and be deposited with
the Engineer and shall not be departed from in any way whatsoever except by the written permission of the
Engineer or hereinafter provided.
In the event of the Contractor desiring to possess a signed set of drawing, he shall supply four sets
instead of three sets and in this case the Engineer shall sign the fourth set and return the same to the
Contractor.
The Contractor, if required by the Engineer, shall supply in addition copies of any drawings other
than shop drawings, which may reasonably be required for the purpose of Contractor and may make a
reasonable charge for such copies.
The Engineer or his duly authorized representative whose name shall have Previously been
communicated in writing to the Contractor, shall have the right, at all reasonable times, to inspect, at the
factory of the Contractor, drawing of any portion of the plant.
5 The Contractor shall be responsible for and shall pay for any alterations of the plant due to any Mistake in Drawing
 discrepancies, error or omissions in the drawing and other particulars supplied by him, whether such drawing
or particulars have been approved by the Engineer or not, provided that if such discrepancies, errors and
omission are due to inaccurate information of particulars furnished to the Contactor by the Engineer any
alteration in the plant necessitated by reason of such inaccurate information or particulars shall be paid for by
the Purchaser.
If any dimensions figured upon a drawing or a plant differ from those obtained by sealing the
drawing or plant, the dimensions as figured upon the drawing or plant shall be taken as Correct.
6 The Contractor shall not, without consent in writing of the Engineer or Purchaser, which shall not Subletting of Contract
be unreasonably withheld, assign or subject this Contract or any substantial part thereof other than for raw
materials for minor details, or for any part of plant of which the makers are named in the Contact provided or
responsibility under the Contact.
7 In the event of any claim or demand being made or action being brought against the purchaser for Patent right
infringement or alleged infringement of letters patent, in respect of any machine, plant, or thing used or
supplied by the Contractor under this Contract in respect of any method of using or working by the Purchaser
of such machine, plant or thing, the Contactor will indemnify the purchaser against such claim or demand
and all cost and expenses arising from or incurred by reason of such claim or demand PROVIDED THAT the
Purchaser shall notify the Contractor immediately any claim is made and that the Contractor shall be at
liberty, if he so desires, with the assistance of the Purchaser, is required, but at all the Contractor’s own
expenses, to conduct all negotiation for the statement of the or any litigation that may arise there from and
PROVIDED THAT on such machine, plant, or thing shall be used by the Purchaser for any purpose or in any
manner other than that for which they have been supplied by the Contractor and specified under this
Contract.
8 The plant shall be manufactured and constructed in the best and most substantial and most workman-like- Quality of material
manner and with materials of the best or approved quality for their respective uses.

9 The contractor shall be responsible for security protecting and packing the plant so as to avoid damage Packing
under normal condition of transport.
T 10 The cost of delivering the whole of the material for, at railway stations specified shall be borne by the Delivery and import
Contractor. Licence fee
The Import Licence fee for the import of equipment or component parts of raw material, if required shall be
paid by the Contractor even when the import licence may have to be taken in the name of the Purchaser
11. No Alteration, amendments, omissions, additions, suspensions or variations of the plant Power to vary or Omit
thereinafter referred to as “Variation” under the Contract as shown by the Contract drawing or the work
Specifications shall be made by the Contractor except as directed in writing by the Engineer, but the
Engineer shall have full power, subject to the provision hereinafter contained, from time to time during the
execution of the Contract by notice in writing to instruct the Contractor to make such variation, without
prejudice to the Contract and the Contract shall be such variations, and be bound by the same condition, as
for as applicable, as though the said variations occurred in the specifications, if any suggested variations
would in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his obligations or
guarantee under the Contract, he shall notify the Engineer thereof in writing, and the Engineer shall decide
forthwith whether or not the same shall be carried out if and the Engineer confirms his instructions. The
Contractor’s obligations and guarantees shall be modifies to such an extend as may be justified. The
difference of cost, if any, occasioned by any such variation shall be added to or be deducted from the
Contract-price as the case may require. The amount of such difference if any shall be ascertained and
determined in accordance with the rates specified in the Schedules of prices, so for as the same may be
applicable and where the rates are not contained in the said Schedules or are not applicable they shall be
settled by the Engineer and Contractor Jointly, as for as possible, before such variation are carried out:
Provided that the Purchaser shall not become liable for the payment of any charge in respect of any such
variations, unless the instruction for the performance of the same shall have given in writing by the Engineer.
In the event of the Engineer requiring any variations such reasonable and proper notice shall be given to the
Contractor as will enable him to make his arrangements accordingly, and in case where goods or material
have already been prepared or any design drawing, or patterns have been made or works done that required to
be altered the Engineer shall show such compensation in respect there of as he shall consider reasonable.
Provided that no such variations shall except with the consent in writing of the Contractor, be such as
will involve an increase or decrease of the total price payable under the contract by more than 10% ( Ten
percent) thereof.
In every case in which the Contractor shall received instructions from the Engineer for carrying out any
work which either then or later will in the opinion of the Contractor involve a claim for additional payment,
the Contractor shall as soon as reasonably possible after the receipt of such instructions inform the Engineer
of such claim for additional payment.
12 If the Contractor shall neglect to manufacture of supply the plant with due deligence and expedition, or shall Negligence
refuse or neglect to comply with any reasonable orders given to him in writing by the Engineer in connection
with the manufacture or supply, or shall contravene any provision of the Contract, the purchaser may give
may give seven day’s notice in writing to the Contractor, to make good the failure, neglect or contravention
complained of and if the Contractor shall fail to the comply with the notice within a reasonable time from the
date of service thereof in the case of a failure, neglect or contravention capable of being made good within
that time, then and in such case if the Purchaser shall think fit, it shall be lawful for him to take the
manufacture of supply plant wholly, or in part out of the Contractor’s hand and the Purchaser shall be
entitled to retain and apply any balance which may be otherwise due on the Contract by him to the
Contractor or such part thereof as may be necessary to the payment of the cost of manufacturer or supply of
such plant as aforesaid.

13. If the Contractor shall die or commit any act of Bankruptcy, or being a corporation commence to be wound Death/Bankruptcy to
up excent for reconstruction purpose or carry on its business under a Receiver the executors, successors or
other representative in law of the estate of the contractor or any such receiver, liquidator, or any person in
whom the contract may become vested shall forthwith give notice thereof in writhing to the purchaser and
shall for one month during which he shall take all reasonable steps to prevent stoppage of the manufacture of
plant, have the option of carrying out the Contract subject to his or their providing such guarantee as may be
required by the purchaser, but not exceeding the value of the plant, for the time being remaining unexcuted.
In the event of stoppage of the manufacture of the plant the period of the option under this clause shall be
fourteen days only Provided that, should the above option not be exercised, the contract may be determined
by the Purchaser by which he could exercise and will have the same rights which he would have under the
last preceding clause if the work had been taken out of the contractor’s hands under the clause.
14. The Engineer, and his duly authorized representatives, shall have at all reasonable times access the Inspection and testing
Contractor’s premises, and shall have the power at all reasonable times to inspect and examine the materials
workmanship of the plant during its manufacture there, and if part of the plant is being manufactured on
other premises the Contractor shall obtain for the engineer and for his duly authorized representatives
permission to inspect it as if the plant manufactured on the contractor’ own premises.
The Engineer shall, on giving seven day’s notice in writing to the contractor setting out any
grounds of objections which he may have in respect of the work be at liberty to reject all or any plant or
workmanship connected with such work which, in his opinion, are not in accordance with the contract, or are
in his opinion defective for any reason whatsoever: Provided that, if such notice be not sent to the contractor
within reasonable time after the ground upon which such notice is based have come to the knowledge of the
Engineer he shall not be entitled to reject the said plant or workmanship on such grounds. Unless specifically
provided otherwise all test shall be made at contractor’s works before shipment.
The Contractor shall, if required give the engineer notice of any material being ready for testing,
and the Engineer or his said representative, if so desired shall on giving twenty four hour’s previous notice in
writing to contractor attend at the Contractor’s premises within seven days of the date on which the material
is notified as being ready; failing which visit the Contractor may proceed with the tests, which shall be
deemed to have been made in engineers Presences and he shall forthwith forward to the Engineer due
certified copies of the tests in duplicate.
In all case where the contractor provides for tests whether at the premises of the contractor or of Test at Contractor
any sub-contractor, the Contractor except where otherwise specified, shall provide, free of charge such premises
labour, materials, electricity , fuel water, stores apparatus, plant in accordance with the Contract and shall
give facilities to the Engineer or to his authorized representative to accomplish such testing.
If special tests other than those specified in the contract are required they shall be paid for by the Test on site
Purchaser a “variation” under clause 11.
When the tests have been satisfactorily completed at the Contractor’s works the Engineer shall
issue a certificate to that effect.

In all cases where the Contract provides for tests on the site the purchaser, except otherwise
specified, shall provide free of charge, such labour, materials, electricity, fuel, water, stores apparatus and
instruments as may be requisite from time to time and as may reasonably be demanded, efficiently to carry
out such tests of the plant or workmanship in accordance with the Contract.
In case of Contractor requiring electricity for test on site such electricity shall be supplied to the
Contractor in the most convenient form available.
15 The plant of material shall not be forwarded until shipping dispatch instructions shall have been Delivery of Plant
given to the Contractor
Notification of delivery or dispatch in regard to each and every consignment shall be made to the
purchaser immediately after dispatch or delivery. The supplier shall further supply to the consignee a priced
invoice and packing account of all stores delivered or dispatched by him. All packages, containers, bundles
and loose materials forming part of each and every consignment shall be described fully in the packing
account, and full details of the contents of packages and quantity of materials shall be given to enable the
consignee to check the stores on arrival at destination.
16 The, manufacture and supply of plant shall be carried out under the direction and to the reasonable Engineer’s supervision
satisfaction of the Engineer.
 17 In respect of all matters, which are left to decision of the engineer including the granting or Engineer’s Decisions
withholding of certificates the Engineer shall if required so to do by the Contractor given in writing a
decision thereon and his reasons for such decisions. If the decision is not accepted by the contractor the
matter shall at the request of the contractor be referred to arbitrations under the provision for arbitration
hereinafter contained, but subject to the right of reference to arbitration such decision shall be final and
binding on the Contractor.
18 The contractor shall be responsible for loss, damage or depreciation to goods up to delivery at site Liability for accidents
and damage
19 If required during the progress of manufacture or supply of plant the engineer shall decide and notify in Replacement of
writing to the Contractor that the Contractor has manufactured any plant or part of plant unsound or defective plant or
imperfect or has supplied any plant inferior in quality to that specified the Contractor on receiving details of materials
such defect or deficiency shall, at his own expense, within such time as may be reasonably necessary
for the purpose proceed to after reconstruct, or remove such plant or part of plant. or supply fresh
materials up to the standard of the Specification and in case the Contractor shall fail todo so, the purchaser
may, on giving the contractor seven day’s notice in writing of his intention to do so proceed to alter,
reconstruct or remove such plant or part of plant or supply of all such materials at the contractor’s cost
provided that nothing in this clause shall be deemed to deprive the Purchaser or affect any rights under the
contract which be may otherwise have in respect of deficiencies.
20 All cost, damages or expenses which the Purchaser may have paid for which under the contract the contractor Deduction from
is liable may be deducted by Purchaser from any moneys due or which may become due by him to the Contract price
Contractor under this Contract, or may be recovered by suit or otherwise from the Contractor.
Any sum of money due and payable to the Contractor (including security deposit returnable to him) under
this Contract may be appropriated by the Purchaser and set off against any claim of the Purchaser for the
payment of a sum of money arising out of or under any other Contract made by the Contractor with the
Purchaser.
21 (i) Subject to any deduction with the purchaser may be authorized to make under the Contract, or subject to Terms of Payment
any additions or deductions provided for under clause 11, the Contractor shall, on the certificate of the
Engineer, be entitled to payment as follows.
(a) Ninety percent of the F.O.R. contract value of the plant in rupees in receipt by the Purchaser of the
Contractor’s invoice giving the number and date of the railway receipt covering the dispatch of the plant
from the Indian Port and of the advice note giving case number and contents, together with a certificate by
the contractor to the effect that the plant detailed in the said advice note has actually been dispatched under
the said railway receipt and that the Contract value of the said plant so dispatched is not less than the amount
entered in the invoice.
(b) Ten percent of the F.O.R. contract value on presentation of the Contractor’s invoice when each
commercially useable section of the plant is completed and the last portion of such section has been
dispatched and the whole material has been delivered at the place fixed for delivery and checked at the site of
the work or, within one month of such delivery, whichever is earlier.
Pr Provided that each of the payments under this clause shall be due on the last day of the month in which the
invoice for the amount due together with the necessary documents is received by the Purchaser : Provided
also that the Purchaser shall not be bound to make any payment under sub-clause (a) unless the amount of
such payment represents at least 8 percent of the total contract value of the plant.
(ii) If at the time at which the last installment becomes payable there are minor defects in the plant
which are not of such importance as to effect the full commercial use of the plant, then the Purchaser shall be
entitled to retain such part of the installments as represents the cost of making good such minor defects, and
any sum so retained shall subject to the provisions of clause 30, become due upon such minor defects being
made good.
(iii) If the Purchaser desires that the plant or any portion should not be dispatched by the contractor when it is
due to dispatch, the contractor shall store such plant or portion at his works and be responsible for all risk.
For such storage the purchaser shall pay to the contractor at a rate to be mutually agreed upon between the
parties, but for the period from the date of which the said plant or portion becomes due and is ready for
shipment up to the date on which it is actually shipped.
22 In any case where the contract price includes a provisional sum to be provided by the Contractor for meeting
the expenses of extra work or for work to be done or material to be supplied by a sub-contractor, such sum
shall be expanded or used, either wholly or in part, or be not used, at the discretion of the Engineer and
entirely as he may decide and direct. If no part or only a part thereof be used, then price. If the sum used is
more than such provisional sum the Contractor shall pay the excess. In the case of materials supplied or work
done by a sub-contractor, the total of the net sum paid to the sub-contractor on account of such materials or
works and a sum equal to 10 percent of such net sums allowed as Contractor’s profit shall money refers shall
be done or purchased without the written order of the Engineer. The Contractor shall allow the sub-
Contractors every facility for the supply of materials or execution of their several works simultaneously
with his own and shall, within fourteen days after the Engineer has requested him in writing to do so, pay the
dues of such sub-contractors on account of such materials or works : PROVIDED ALWAYS that the
Contractor shall have no responsibility with regard to such works or articles unless he shall have no
previously approved the sub-contractor and/or the material or plant to be supplied.
 23. (i) Every application to the Engineer for a certificate must be accompanied by a detailed invoice (in Certificate of Engineer
duplicate) setting fourth in the order of the Schedule of prices, particulars or the plant supplied and the
certificates as to such plant as in the reasonable opinion of the Engineer, in accordance with the Contract
shall be issued within fourteen days of the application for the same.

(ii (ii) The Engineer may, by any certificate make any correction or modification in any previous certificate, which
shall have been issued by him and payment shall be regulated and adjusted accordingly.
24 No certificate of the Engineer on account, nor any sum paid account by the Purchaser nor any Certificate not to effect
extension of time granted under clause 26 shall affect or prejudice the rights of the purchaser against the rights of the purchaser
contractor, either under this agreement of under the law or relieve the Contractor of his obligations for the of contractor
due performance of the Contract, or be interpreted as approval of the plant manufactured or supplied; and no
certificate of the Engineer shall create liability in the Purchaser to pay for any alteration, variations or
additions not ordered in writing by the Engineer, or absolve the Contractor of his liability for the payment of
damages whether due ascertained or certified or not or of any such against the payment of which he is bound
to indemnify the Purchaser nor shall any such certificate not the acceptance by him of any sum paid on
account or other wise affect or prejudice the rights of the Contractor against the Purchaser, either under this
Agreement or under the law.

25 The Purchaser shall pay to the Contractor all reasonable expenses incurred by Contractor by reason of Suspension of Works
suspension of the manufacture of plant or delay in shipment by order in writing of the Purchaser of the
Engineer unless such suspension or delay shall be due to some default on the part of the Contractor or Sub-
contactor.

26 The time given to the Contractor for the dispatch or delivery shall be reckoned from the date of receipt by Extension of time for
the Contractor of the order together with all necessary information and drawings to enable the work to be put Completion
in hand.

In all cases in which progress shall be delayed by strikes, lockouts, fire accidents, materials delays in
approval of drawing or any cause whatsoever beyond the reasonable control of the contractor, and whether
such delays or impediment shall occur before or after the time or extended time, for dispatch or delivery, a
reasonable extension time shall be granted.

27 If the Contractor shall fail in the due performance of his Contract within the time fixed by the contractor or Price Reduction Clause
any extension thereof the contractor agrees to accept a reduction of the contract price by half per cent per
week reckoned on the contract value of such portion only of the plant as cannot in consequence of the delay
be used commercially and efficiently during each week between the appointed or extended time as the case
may be and the actual time of acceptance under clause 29, and such reduction shall be in full satisfaction of
the Contractor’s liability for delay but shall not in any case exceed 10 percent of the contact value of such
portion of the plant.

28 If the completed plant or any portion thereof, before it is taken over under clause 29 be found to be defective, Rejection of Defective
or fails to fulfill the requirement of the Contract, the Engineer shall give the Contractor notice setting forth Plants
particulars of defects or failure, and the Contractor shall forthwith make the defective plant good, or alter the
same to make it comply with the requirement of Contract. If the Contractor fails to do so within a reasonable
time the Purchaser may reject and replace, at the cost of the Contractor the whole or any portion of the plant,
as the case may be, which is defective or fails to fulfill the requirements of the Contract such requirement
shall be carried out by the Purchaser within a reasonable time, and a reasonable price, and where reasonably
possible to the same specification, and under competitive condition, In case of such replacement by the
Purchaser the Contractor shall be liable to pay the Purchaser the extra cost if any, of such replacement
delivered and/or erected as provided for in the original Contract, such extra cost being the ascertained
difference between the price paid by the Purchaser, under the provision above mentioned, for such
replacement and the Contract in respect of such defective plant.
If the Purchaser dose not so replace the rejected plant within a reasonable time, the Contractor shall be
liable only to repay to the Purchaser all moneys paid by the Purchaser to him in respect of such plant. In the
event of such rejection the Purchaser shall be entitled to the use of the plant in a reasonable and proper
manner for a time reasonable sufficient to enable him to obtain other replacement plant. During the period
the rejected plant is used commercially the Contractor shall be entitled to reasonable sum as payment for
such use.
29 Where the specification calls for performance test before shipment and these have been successfully carried Taking over
out, the plant shall be accepted and taken over and the Engineer shall notify the Contractor to that effect.
When the specification calls for test on site the plant shall be taken over immediately after such test have
been satisfactorily carried out and the Engineer shall notify the contractor to that effect.
Such notification not be unreasonably withheld, nor shall the Engineer delay giving such
notification on account of minor omission and defects which does not necessarily delay shipment nor affect
the commercial use of the plant without any serious risk; PROVIDED ALWAYS that the Contractor
undertakes to make good such omissions and defects possible moment.
30 For a period a of 12(Twelve) calendar months commencing immediately upon the setting to work Maintenance
of the plant or 18months from the date of receipt of equipment by the Purchaser at site whichever is earlier
called “the Maintenance period” the Contractor shall remain liable to replace any defective parts that may
develop in plant of his own manufacture or those of his sub-contractors approved under clause 6, under
conditions provided for by the Contract under proper use and arising solely from faulty design, materials or
workmanship : PROVIDED ALWAYS the such defective parts as are not repairable at site and are not
essential in the meantime to the maintenance in commercial use of the plant, are promptly returned to the
Contractor’s work at the expense of the Contractor otherwise arranged.
If it become for the Contractor to replace or renew any defective parts of the plant under this
clause, the provisions of the first paragraph of this clause shall apply to the parts of the plant so replaced or
removed until the expiration of six months from the date of such replacement or renewal or until the end of
the above mentioned period of twenty four months whichever may be the later. .
If any defects be not remedied within a reasonable time the Purchaser may proceed to do the work
at the Contractor’s risk and expense, but without prejudice to any other rights, which the Purchaser may have
against the Contractor in respect of such defects.
The repaired or new parts will be delivered in accordance with clause 10. The Contractor shall bear
reasonable cost of minor repair carried out on his behalf as site.
At the end of the maintenance period the Contractor’s liability shall cease. In respect of goods not
covered by the first paragraph of this clause the purchaser shall be entitled to the benefit of any guarantee
given to the Contractor by the original supplier or manufacturer of such goods
31 If any dispute difference or controversy shall at any time arise between the contractors on the one Arbitration
hand and the Uttarakhand Power Corporation Ltd., and the Engineer of the contract on the other touching the
contract, or as to the true construction meaning and intent or any part or condition of the same or as to the
manner of execution. Or as to the quality or description of the payment for the same or as to the true intent,
meaning, interpretation construction or effect of the clauses of the contract, specifications or drawings or any
of them, or as to any thing to be done omitted or suffered in pursuance of the contract or specification, or as
to the mode of carrying the contract into effect, or as to the breach or alleged breach, of the contract, or as to
any claims on account of such breach or alleged breach, or as to obviating or compensating for the
commission of any such breach, or as to and whether before or during the progress or after the completion of
the Contract, such question difference or dispute shall be referred for adjudication to the Managing Director ,
Uttarakhand Power Corporation Ltd. or to any other person nominated by him in this behalf and his decision
in writhing shall be final, binding and conclusive. This submission shall be deemed to be a submission to
arbitration within the meaning of the Indian Arbitration Act 1996 or any statutory modification thereof. The
arbitrator may from time to time with consent of the parties enlarge the time for making and publishing the
award.
Upon every or any such reference the cost of an incidental to the reference and awards respectively shall
be in the discretion of the arbitrator, who shall be competent to determine the amount thereof or direct the
same to be taxed as between solicitor and client or as between party and party and to direct by whom and to
whom and in what manner the same shall be borne and paid.
Work under the contract shall, if reasonably possible, continue during the arbitration proceedings
no payments due or payable by the Board shall be withheld on account of such proceedings. In case of
refusal/neglect by such nominee, MD Uttarakhand Power Corporation Ltd. may nominate another person in
his place.
Any action taken or proceedings initiated on any of the terms of this agreement shall be only in the
Court of Competent jurisdiction under the High court of judicature at Nainital.
32 The Contract shall in all respect be construed and operate as a Contract as defined in the Indian Contract Construction of Contract
Act, 1872, and all payments there under shall be made in rupees unless otherwise specified.
33 The marginal note to in clause of this Contract shall not affect or control the construction of such clause.
 PRO FORMA OF CERTIFICATE FOR ACCREDITED REPRESENTATIVE
(To be executed on a non-judicial stamp paper of Rs. 100/-and duly notarized )
Tender Specification No. CCP-II/4/2021-2022 opened on 08.07.2021 at 15:30hrs.

To,

Superintending Engineer
Corporate (Contract & Procurement-II)
Uttarakhand Power Corporation Ltd.
Victoria Cross Vijeta Gabar Singh Urja Bhawan,
Kanwali Road, Dehradun- 248 001.

We M/s--------------------------------------------------------(Name of Manufacturer) having its registered office at

………….…..…………………….……………declare that M/s ……………………………………………(Name of accredited
representative) having its registered office at-------------------------------------------- is our accredited representative and hereby
authorize to participate in tender specification No …………………………for supply of ……………………………………(Name of
item) on behalf of us in Uttarakhand Power Corporation Ltd, Dehradun. We also undertake that material shall be manufactured and
inspected at our works…………………………and will be guaranteed by us as per Tender specification.

Signed this day of

Place Signature of Authorized signatory of manufacturer

Name

Designation

Witness: Name of the firm

Signature

Name Seal of the firm

Address

Signature of accredited Signature of Accredited Representative for submission of tender

representative is attested below:-
Name

Designation

Name of the firm

Name & signature of authorized
signatory of manufacturer with Seal of the firm
seal
 PRO FORMA OF CERTIFICATE FOR BEING NOT BLACKLISTED / DEBARRED FOR
MANUFACTURER

(To be executed on a non-judicial stamp paper of Rs. 100/-and duly notarized )

Tender Specification No. CCP-II/04/2021-2022 opened on 08.07.2021 at 15:30hrs.

To,

Superintending Engineer
Corporate (Contract & Procurement-II)
Uttarakhand Power Corporation Ltd.
Victoria Cross Vijeta Gabar Singh Urja Bhawan,
Kanwali Road, Dehradun- 248 001.

We M/s--------------------------------------------------------(Name of Manufacturer) having its registered office at

………….…..…………………….……………declare that we are not blacklisted/ debarred by any Govt. undertaking/ Govt.

departments / SEB’s / Power Sector Utilities. In case same is found then their tender/Order shall be treated as cancelled at any stage

and EMD/Performance security shall be forfeited.

Signed this day of Signature of Authorized signatory of Manufacturer

Place
Witness: Name

Signature Designation

Name of the firm

Name
Seal of the firm

Address
 PRO FORMA OF CERTIFICATE FOR BEING NOT BLACKLISTED / DEBARRED FOR ACCREDITED
REPRESENTATIVE

(To be executed on a non-judicial stamp paper of Rs. 100/-and duly notarized )

Tender Specification No. CCP-II/4/2021-2022 opened on 08.07.2021 at 15:30hrs.

To,

Superintending Engineer
Corporate (Contract & Procurement-II)
Uttarakhand Power Corporation Ltd.
Victoria Cross Vijeta Gabar Singh Urja Bhawan,
Kanwali Road, Dehradun- 248 001.

We M/s--------------------------------------------------------(Name of Accredited Representative) having its registered office at

………….…..…………………….……………declare that we are not blacklisted/ debarred by any Govt. undertaking/ Govt.

departments / SEB’s / Power Sector Utilities. In case same is found then their tender/Order shall be treated as cancelled at any stage

and EMD/Performance security shall be forfeited

Signed this day of Signature of Authorized signatory of Accredited

Representative
Place
Witness: Name

Signature Designation

Name of the firm

Name
Seal of the firm

Address
 PRO FORMA OF CERTIFICATE FOR ALL THE INFORMATION PROVIDED BY THE FIRM IN THE BID
DOCUMENT ARE TRUE AND CORRECT.

(To be executed on a non-judicial stamp paper of Rs. 100/-and duly notarized )

Tender Specification No. CCP-II/4/2021-2022 opened on 08.07.2021 at 15:30hrs.

To,

Superintending Engineer
Corporate (Contract & Procurement-II)
Uttarakhand Power Corporation Ltd.
Victoria Cross Vijeyta Gabar Singh Urja Bhawan, Kanwali Road
Dehradun- 248 001

We M/s--------------------------------------------------------(Name of Manufacturer) having its registered office at

………….…..…………………….……………declare that all the information provided by us in the bid document are true and

Correct. In case, any forged or false document is found at any stage, then our tender/ order shall be treated as cancelled and necessary

action shall be taken against us, which may include forfeiting the EMD/security cum performance guarantee, debarring/ blacklisting

for further participation in future tenders of UPCL, based on the merits/ demerits of the case.

Signed this day of Signature of Authorized signatory of Manufacturer

Place
Witness: Name

Signature Designation

Name of the firm

Name
Seal of the firm

Address
 SPECIMEN DOCUMENT FOR POWER OF ATTORNEY IN RESPECT OF TENDER SIGNATURE
(ON RS. 100/- STAMP PAPER DULY ATTESTED BY NOTARY)

KNOW ALL MEN BY THESE PRESENTS THAT WE--------------------------------------(Name of company)-------------------------------

-----------------------------------------hereby appoint and authorize, Mr. -----------------------------------------------
----------------------------------------------- ----------------------------------------------- as our true and lawful attorney or attorneys, for us
and in our name, place and stead, to do the following acts and things, jointly and each of them severally, in respect of the
tender for supply of 100 kVA, 11/0.433KV,, BIS mark Energy Efficiency Level:2, Aluminium wound, Distribution
Transformer invited by Uttarakhand Power Corporation, Dehradun vide specification No. CCP-II/04/2021-2022:

(1) To sign, execute and deliver the tender documents and other documents related thereto,
(2) To negotiate and determine the terms and conditions of the contract, and
(3) To sign, execute and deliver the contract and related documents.

This power of Attorney shall remain in full force and effect for the above state project.

IN WITNESS WHEREOF, we have caused the signature of our representative ------------------------------------------------------------------

------------------to be affixed hereunto on this --------------------------------------------------------(date)--------------------------------------------
-.

Signature of representative Signature of competent authority of firm

Name of representative