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Planning Guide For Parent-Teacher Meetings: Before The Meeting

The document provides guidance for planning and conducting effective parent-teacher meetings. It suggests sharing meeting dates in advance, sending invitation and reminder notes, and having students explain their work and progress to parents. During the meeting, the teacher addresses common parent concerns and partners with parents to support student growth. Templates are provided for a student progress report, parent invitation, and pre-meeting form to structure discussions. After the meeting, parents are given tips to follow up on areas for improvement and stay informed of their child's school activities.

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Kar Dimaano
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138 views2 pages

Planning Guide For Parent-Teacher Meetings: Before The Meeting

The document provides guidance for planning and conducting effective parent-teacher meetings. It suggests sharing meeting dates in advance, sending invitation and reminder notes, and having students explain their work and progress to parents. During the meeting, the teacher addresses common parent concerns and partners with parents to support student growth. Templates are provided for a student progress report, parent invitation, and pre-meeting form to structure discussions. After the meeting, parents are given tips to follow up on areas for improvement and stay informed of their child's school activities.

Uploaded by

Kar Dimaano
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Planning Guide for Parent-Teacher Meetings

BEFORE THE MEETING

1. Share the dates of the 2. Follow up with an invitation 3. A day before the meeting,
meeting well in advance (2-4 two weeks before the meeting send home a reminder note
months) and share the and also a share a form to be about the meeting with the
expectation that all parents filled by parents child
should attend the meeting

DURING THE MEETING


Begin with showing samples of students’ work. This could be students’ projects,
essays, journals, photos/videos of extra-curricular activities, co-curricular activities,
field visits etc.

Make students sit with their parents and tell them to explain their own achievements
and areas for improvements using a student report.

For the student report (Refer to the template below) you can create a template in
your computer showing student progress in different areas of learning. Then print
copies and mark each copy for every student.

Ask parents about their concerns, questions, expectations from the school and
yourself and note common concerns

Team up with parents by providing help to parents in addressing areas of concern.


(Ex. Share tips on behavior management, resources to improve language skills,
activities to do at home to improve focus etc.)

Why do this?
The Template for Student Report
You will not have to explain every student’s progress in
These are your child’s scores on a scale each area individually to each parent.
of 1-10 for different areas – This exercise might seem tedious but it will give a
1. Behavior with teacher and staff structure to your interaction with parents and a note in
2. Behavior with classmates writing might help remind the parents even after the
3. Focus meeting about areas of concern and be more effective to
4. Arithmetic ability get parents to engage with the child more.
5. Language competencies (Imagine more parents working on their child’s
6. Extra curricular focus!)
Template for invitation to be sent before the meeting

Dear ________________(Parent’s full name),

Thank you for the continued support and enthusiasm that you show towards the efforts of our school for your
child’s education. I am pleased to invite you for a parent-teacher meeting on ______(date).
I hope that you will be able to make full use of this opportunity to share your concerns, questions and any
other expectations from the teachers.
I am very excited to meet with you and discuss your child’s progress!
Since we have so many important things to discuss about, it would help save our precious time if you could
please fill this pre-meeting form below. It will also help me organize the meeting in a format better attuned to
parents’ expectations.

Template for pre-meeting form

1.Important things in my child’s life that I think you should know about
__________________________________________________________________________________________
2.Talk to your child. Ask them the questions below and write down here –
a. What do you like about the school? _____________________________________________________
b. What do you not like about the school? _____________________________________________________
c. Do you want me to ask any particular question to the teacher?
__________________________________________________________________________________________

3.Other questions/concerns my spouse/family members or I have:____________________________________

4.Things I want to talk about in the meeting: _____________________________________________________

5.What I think my child does well at home: _____________________________________________________


6. What I think my child does well at school: _____________________________________________________

AFTER THE MEETING


You can hand out this note to parents to help them address the areas of improvement of the child
1.Talk about the things discussed in the meeting with your child at home.
2.Praise their strengths. Don’t focus only on weaknesses
3.Decide how you will follow through the plan you have come up with the teacher for the child’s
progress
4.Make a folder for all the child’s work (marked assignments, projects, notes from teachers)
5.Mark your calendar for the important events at the child’s school
6.Check your child’s classwork and homework whenever possible
7.Feel free to discuss child’s progress with the teacher

Reference: Flamboyanfoundation.org

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