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    Auto Create Invoice in Oracle Apps

    Uploaded by

    Haroon Dar
    The document provides a detailed procedure for copying transactions in an accounting system. It involves selecting an existing transaction to use as a model, defining the schedule for generating copied transactions based on rules like weekly or monthly, and having the system automatically generate new transactions according to the specified schedule. The user then completes and prints the invoices as they come due based on the scheduled dates rather than all at once.

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    Auto Create Invoice in Oracle Apps

    Uploaded by

    Haroon Dar
    174 views3 pages
    The document provides a detailed procedure for copying transactions in an accounting system. It involves selecting an existing transaction to use as a model, defining the schedule for generating copied transactions based on rules like weekly or monthly, and having the system automatically generate new transactions according to the specified schedule. The user then completes and prints the invoices as they come due based on the scheduled dates rather than all at once.

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    The document provides a detailed procedure for copying transactions in an accounting system. It involves selecting an existing transaction to use as a model, defining the schedule for generating copied transactions based on rules like weekly or monthly, and having the system automatically generate new transactions according to the specified schedule. The user then completes and prints the invoices as they come due based on the scheduled dates rather than all at once.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    174 views3 pages

    Auto Create Invoice in Oracle Apps

    Uploaded by

    Haroon Dar
    The document provides a detailed procedure for copying transactions in an accounting system. It involves selecting an existing transaction to use as a model, defining the schedule for generating copied transactions based on rules like weekly or monthly, and having the system automatically generate new transactions according to the specified schedule. The user then completes and prints the invoices as they come due based on the scheduled dates rather than all at once.

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    © All Rights Reserved
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    You are on page 1of 3

    Detailed Procedure

    AR R12 Copy Transactions

    Copying Transactions
    Where the University raises invoices to the same customer, for the same amount, a model
    transaction can be created and then copied. The user will define the schedule for creation of
    invoices to meet their needs. The system will then automatically generate transactions
    (invoices) based on these requirements.

    Navigate: Transactions → Transactions Summary

    Step 1: Choose the transaction on which to base your model

    Pre-requisites:
     The model transaction should be the open or closed transaction that exactly (or most
    closely) matches the transaction(s) to recur.

     The model transaction must be complete.


     Once the transactions are copied, changes to the model transaction do not affect the
    copied transactions.

    a) Recall the selected model transaction (e.g. by Transaction Summary: Query  Find).
    b) Click on the Copy To button.

    Version1.0 Page 1 of 3
    Detailed Procedure
    AR R12 Copy Transactions

    Step 2: Determining Transaction Schedule

    The system determines the date and frequency of the copied transactions, using the rule,
    the first transaction date and number of times that you specify.

    c) In the Schedule section:

    Rule Select from the pull down menu on what basis you
    want the invoices raised, eg weekly, monthly, quarterly,
    annually etc.

    Number of Times Specify how many invoices you want created under this
    “Rule”.

    First Transaction Date Enter what date you want the first invoice created.

    d) Save your work

    e) The system will then automatically create the schedule of invoices to meet these criteria
    in the New Transactions section and will default in the new Transaction Numbers

    Note: The recurring schedule cannot be updated after it has been saved.
    The system automatically creates all invoice copies at one time.

    Version1.0 Page 2 of 3
    Detailed Procedure
    AR R12 Copy Transactions

    f) Each month/period It is likely that these invoices will have been created in future
    accounting periods which are not yet open, and therefore will
    have a status of incomplete.

    Run the incomplete Invoice Register (see guidance on


    Incomplete Invoice Register) which will highlight transaction
    numbers.

    Re-query the individual transactions, complete and print out.

    Print the invoices off as and when they are to be sent to


    supplier. Do not print the invoices all at once as, if the
    amounts due change for example you would then need to raise
    Credit Memo’s to make your corrections on the system.

    g) If you wanted to change a pre-prepared invoice (which has not been printed off)
    Call up the invoice number: incomplete it and then amend the invoice lines before you
    complete it again.

    Version1.0 Page 3 of 3

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