Computer System Servicing 9

LEARNING ACTIVITY SHEET

Note: DO NOT WRITE ANYTHING ON THIS LEARNING ACTIVITY SHEET

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 EXPECTATION

After going through with this module, you are expected to;

1. Know the types of maintenance plan.

2. Prepare maintenance schedule according to job requirements.

3. Appreciate the importance and benefits of system and physical maintenance in a networked computers.

Introduction
Computer network is a collection of complex machines and software that communicate simultaneously,
performing trillions of calculations and using hundreds of parts and wires. The computer network is also always
under constant assault from the processing needs of applications, unwanted viruses and spyware, and their own
users.

Maintaining your computer network is important because there are many factors that can go wrong on a
daily basis. Regular maintenance can keep the big problems away, while helping to maintain your networks optimal
performance.

Discussion
Planning and preparing systematic maintenance procedure save time, money and frustration. It is a good
idea and opportunity to learn the proper care and maintenance of your computer. PC and network maintenance is
an important topic for anyone who owns a PC. Looking after your PC properly ensures you of trouble-free use.
Regular PC maintenance also keeps the machine’s performance optimal.

Like many other pieces of technology, computers see constant wear and tear from being used. Simple things
like downloading files, clicking on harmful sites by accident, and allowing dust to settle on the keyboard can build up
to the computer slowing down and possibly being unusable. However, by running anti-malware programs, deleting
files as needed, and cleaning out the dust on a computer, you can all prolong the lifespan of your computer for years
of extra effective use. Whether they're tasks that should be done every day, once a month, once a year, or only
when needed, below is a list of maintenance tasks to perform to get the most out use of your computer.

Daily Backup

• Try to back up your data at least once per day – no one wants to lose projects you spent hours, if not days
working on.

• Run a malware scan to stay on top of virus prevention. If you have any real-time prevention tools even
then some viruses may slip by. Depending on how frequently you use the computer you can get away with doing this
once a week; more frequent computer users should do this daily. • Check for updates every day so you don't miss
any crucial upgrades, nor will you have to spend hours installing dozens at a time if you procrastinate it.

• If you use your computer for many hours at a time during the day, then plan to restart it at least once. This
way, temporary files won't build up and slow down use over time.

• Never shut down by using the power button – always use the option from the start menu! Never leave
your computer on overnight either to save electricity and to prevent wear-and-tear.

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 Monthly Backup

• Use the defragmentation tool to keep your PC running fast and efficiently. This tool puts files back
together that are split apart to different folders in your PC over time.

• Scan your hard drive for errors to make sure there are no physical problems occurring. This doesn't check
for viruses or malware, but more so physical and logical problems.

• Clean out your disk drive every few weeks. Similar to defragmentation, these are small pieces of trash that
quietly accumulate over time.

• Physically clean your computer by using compressed air to blow out dust and small pieces of dirt. These
small particles build up over time and can lead to computers physically overheating and other mechanical problems

Yearly Backup

Backup your hard drive as an image, so if your PC ever crashes you won't have to reinstall from scratch. This
should be done twice a year, just to be safe. Either you, a friend, or a professional should do a thorough cleaning of
the computer. This goes beyond simply using compressed air and opening it up to get rid of all of the smaller bits and
pieces of dirt stuck in there.

As Needed

• Uninstall programs that you don't use anymore to free up space.

• Practice safe browsing by not downloading files from or spending time on sites you aren't familiar with or
may be untrustworthy since this is how people generally get malware.

• Change passwords frequently as a general preventative measure against hackers.

Maintenance Procedures

In preparing maintenance procedure, you also have to consider designing a systematic plan for both for
hardware and software. This saves time, money and frustration and ensures safe conditions to prevent injury to
people and damage to computer equipment.

Systematic maintenance plan for hardware.

• Design a monitoring, evaluating and updating plan.

• Place your computer in a well-ventilated area.

• Schedule use of computer for its longer life.

• Move the computer only when it is turned off and unplugged.

• Treat your computer properly

• Maintain your hard disk Systematic maintenance plan for your software.

• Backup your files

• Install or secure passwords

• Delete temporary files

• Update anti-virus and spy ware

Design a systematic monitoring, evaluating and updating plan for hardware.

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 Computers have significantly changed the working environment, simplifying and speeding up many tasks
across many work areas. However, with these advances are some potential problems and maintenance issues. These
guidelines describe how computer technicians, students and computer users can work together to achieve a
productive workplace environment. The guidelines reflect current knowledge and best practice for the use of
computers so you can achieve maximum efficiency and promote safety in your workplace

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 ACTIVITIES

A. Prevention is better than cure

Mention three benefits of Computer Network Maintenance and Monitoring.

1.

2.

3.

B.

Direction: From the data presented and exercise for this module, answer the following question. Encircle the best
answer.

1. The best practice to ensure policy against data loss is _?

A. backing up your files B. defragmenting your hard drive

C. updating antivirus software

2. A disk defragmenter is _?

A. a disk cleaner that creates patterns on a random access memory stick

B. a disk organizer that a hardware utility uses to increase drive performance

C. a disk tool that aligns the rows and columns of the hard drive

3. How often should you update the antivirus software on your computer?

A. As often as possible B. When your computer suggests you to do so C.Never

4. If we want to recover from network problems such as failing switches or routers then we need to make sure we
have recent ____________ of configurations

A. Network Policy B. Back up C. System configuration

5. Network maintenance basically means you have to do what it takes in order to keep a network up and running
and it includes a number of tasks.

A. Hardware and software installation/configuration.

B. Monitoring and improving network performance.

C. All of the above

6. We will create a security policy and implement it by using firewalls, VPNs, intrusion prevention systems and use
AAA (Authorization, Authentication and Accounting) servers to validate user credentials.

A. Performance management B. Security management C. Network management

7. Physical dirt CPU, Monitor is working, Unit Ventilation, and checking of Cables and connectors are things to
consider in ________________maintenance.

A. Network maintenance B. System maintenance C. Hardware maintenance

8. Run a malware scan to stay on top of virus prevention.

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A) Monthly backup B) Daily backup C) Yearly backup

9.Enduring that request change passwords of network users are properly allowed to access the shared data.

A) PC maintenance B) Network or Server maintenance C) Yearly maintenance

10. Advantages of preventive maintenance.

A. Improved efficiency (assets in good repair tend to operate better) and increased workplace safety and improved
compliance with OSH

B. Fewer interruptions to critical operations and longer devices life

C. All of the above

R E F E R E N CE S

Web Links

Computer Maintenance Checklist https://computertutors.net/our-services/computer-maintenance-checklist/

Network Maintenance https://networklessons.com/cisco/ccie-routing-switching-written/network-maintenance

Server Maintenance Checklist https://www.projectmanager.com/templates/server-maintenance-checklist

Windows erver Maintenance https://ecmanagedit.com/computer-network-maintenance-services/

Prepared by:

ANGEL GRACE R. TURALDE

ICT Teacher

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