PDF Tutorial

Adobe Acrobat Professional 6.
0
Acrobat PDF is one of the most important and most versatile of all
file formats. Probably most users' first experience of PDF will have
been as an electronic replacement for a printed software manual,
but the format keeps cropping up in different contexts. Other
common uses include acting as the underlying medium for Web-
based publications, downloadable eBooks, onscreen presentations,
office collaboration, legally-binding document exchange,
commercial print workflows and electronic archiving. PDF can even
act as a graphic file standard for both bitmap photo-editing and
vector drawing programs!
The full title of the technology, Portable Document Format, gives

more of a clue in that Acrobat is primarily used as a medium for
exchanging documents, but then so are Office files. Recently
though Adobe has come up with a term that really does
encapsulate what Acrobat is all about - "ePaper". What makes
Acrobat unique is its ability to act as an electronic equivalent of the
printed page.
Creating a PDF
From a file.
From multiple documents.
From a Web page.
From a Scanned document.
From MS Office Applications.
Creating links in a PDF document.
Creating bookmarks in a PDF document.
Adding pages to an existing PDF document
Reducing PDF size.
Advance Editing.
Editing the content.
Adding form fields
Custom links.
•Printing to a PDF Printer

•Resources
Creating a PDF from a file
1. Choose File > Create PDF > From File, or click the Create PDF
button and choose From File. Select your file type from the Files
of Type box, and browse to select the file you want to convert.
2. Select the File you want to create as PDF and click Open
3. Automatically, Adobe Acrobat Professional will open the application
that created the file and will create and print your document as a PDF.
4. With your file open in Adobe Acrobat Save your file. (File > Save)
Creating a PDF from a multiple documents
1. Choose File > Create PDF > From Multiple Files, or click the
Create PDF button and choose From Multiple Files.
2. Click Browse to select the first file to convert. Supported file types
are listed in the Files of Type. Make your selection and click add.
Add the files that you need. You can combine different types of files
To arrange your files in different order, click and drag the file to the order
you want it to appear on your PDF document.
When you have the files that you need in order, click OK
Adobe Acrobat will create the and print the document as a single PDF file.
Then your PDF document will be created and ready to save.
Creating a PDF from a Web page
1. Make sure your computer is connected to the Web

2. To Create a New PDF document choose File> Create PDF>
From Web Page, or click the Create PDF button on the toolbar,
and choose From Web Page.
2. Enter the URL for the Web page to convert, or browse to locate
the page.
3. Enter the levels you want to include, or select Get Entire Site to
include all levels from the Web site. (The Get Entire Site option is not
recommended unless you know the size and complexity of the site
you’re downloading.)
4. If you choose to download more than one level, specify;
Stay on Same Path to

download only Web pages
that are subordinate to the
URL.
Stay on Same Server to

download only Web pages
that are stored on the
same server as the pages
for the URL.
Adobe Acrobat will connect to the site and download the pages that
you requested.
With the tab Bookmarks in adobe you can see all the pages that were
created.
Select File>Save to save your PDF document.
Adobe Acrobat will maintain the structure of the website even
though it is now a PDF document. If you Select one of the links they
will take you to the corresponding file.
Creating a PDF from a scanned document
1. Choose File > Create PDF > From Scanner, or click the Create
PDF button and choose From Scanner..
2. Select your scanner device in the Create PDF from Scanner device in the
Create PDF from Scanner dialog box.
3. Choose Single-sided or Double-Sided, and specify whether to create a
new PDF document of append the converted scan to an open PDF
document.
4. Use the slide bar to

set compression and
quality. The default
creates compact
pages of good quality.
5. Your scanning
operation and
available options vary
with the type of
scanner you have.
Creating a PDF from MS Office applications
1. Open the file to be converted in its Microsoft Office application
(Office 2003 – Word, Excel, or Power Point)
2. Choose Adobe PDF> Convert to Adobe PDF
You can also use the Adobe icons.
For Excel choose Adobe PDF>Convert Entire Workbook to convert
all worksheets into bookmarked pages. If this option is not
selected only the active page is converted.
Creating links in a PDF
Adding hypertext links
makes the text in your
PDF document easier
to read and navigate.
• Choose View >
Navigation Tabs >
Tags to open the Tags
tab.
2. Select the Select
Text tool.
3. Select the text you
want to use to create
a link.
4. Right click the
selected text, and
choose Create Link.
5. In the Create Link dialog box, select an action for the link, and
click Ok.
6. If you select the Open a file
option. You will get a pop up
window to select how the document
should be open.
7. When you select the Open a

web page option, the address
field is enabled.
Please
Creating bookmarks in PDF documents
Bookmarks help the user to navigate through the document.
To create a bookmark right click the selected text you want to
bookmark and click Add Bookmark.
You will see in

the bookmarks
tab the list of
the bookmarks
that you have
created.
Adding pages to an existing PDF document.
If you have a PDF document, and you want to add more pages to it
you can!
1. Open your PDF Document
2. Go to Document > Pages > Insert
3. Select the file you want to add.
4. Set the location and press OK
5. Save your document.
Reducing PDF size
With Acrobat 6.0 Professional, you can shrink the size of your PDF
document by compressing images, unembedding fonts, and
removing unused elements without having to re-create the PDF.
Use the Save As command.

After you've made any final
changes to the Adobe PDF
document, choose File >
Save As. Save the document
with the same name to
overwrite the original with
your changes. When you
choose Save As, Acrobat
rewrites the entire PDF
document as efficiently as
possible. When you choose
Save, changes are appended
to the file, which may
increase the file size.
By default, Acrobat also optimizes a
PDF document for Fast Web View
when you save it using the Save As
command. Documents optimized in this
way can be downloaded one page at a
time from a Web server or network,
reducing the time it takes to access
and view them.
Choose Advanced > PDF Optimizer.
Click the Audit Space Usage button.
The audit results list the bytes used by
each element and its percentage of the
document's total size. The audit results
can help you identify the most effective
ways to reduce the file's size by
showing which elements are
significantly large. The audit reports the
total number of bytes used by fonts,
images, bookmarks, forms, and
comments, as well as the total file size.
Optimize images. On the
Images tab, select
compression options for color,
grayscale, and monochrome
images. Or, select Enable
Adaptive Compression and
drag the slider to balance file
size and quality.
Downsampling lowers the
resolution of images.
Compression eliminates
unnecessary pixel data. In
general, you should use JPEG
or JPEG2000 for photographs
and other images in which
color changes gradually.
ZIP is good for illustrations with large areas of solid, flat color. JBIG2 works
well for monochrome images. If you choose JPEG or JPEG2000
compression, select a quality level to determine how much pixel data is
removed. Lossless (available only for JPEG2000) retains all pixel data.
Adaptive Compression applies advanced image processing to images in the
PDF file, including segmentation and halftoning. Use the slider to set the
balance between the smallest file size and the maximum image quality.
Unembed fonts, when
appropriate. On the Fonts
tab, select the fonts you
want to unembed. Ctrl-click
(Windows) or Shift-click
(Mac OS) to select multiple
fonts. Then, click the Move
>> button. To remove a font
from the list of those to be
unembedded, select it and
click the << Move button.
Fonts often account for a
large percentage of a PDF
document's file size. You
can safely unembed fonts if
you know that they are
already installed on the
computers of the people who
will read your PDF document. If you unembed a font that isn't available
to someone reading your PDF document, Acrobat will pick a substitute
font when the document is opened on their computer.
On the Clean Up tab, choose a
compression option and then select
which items to remove or discard from
the file. The Clean Up tab lets you
remove elements from the PDF
document that you don't need. The
options that are selected by default do
not affect functionality, but other options
may. Use caution when selecting
unfamiliar options. If you choose to
experiment, save the optimized PDF file
with a new name so that you leave the
original PDF document unchanged.
Save the optimized file. When you've selected the options you want,
click OK. Then, save the optimized PDF document with the same
name to overwrite the original—or, if you want to compare the
optimized document with the original, save it with a new name or to a
new location. Acrobat retains the settings in the PDF Optimizer dialog
box. They appear as default settings the next time you use PDF
Optimizer.
Not Compressed Compressed
Advance Editing
The advance editing allows you to create forms, create links,
edit text, and more.
1. To edit the text of a PDF document, select the Text Tool and
click on the text. A box will appear on the paragraph that
enables the editing capabilities. However, if the fonts are not
included in the file, you might not be able to edit the content.
2. To add a text form field to your document select the Text Field
Tool from the form dropdown menu. This feature will create a field
so that users can add information to your document.
3. Creating advanced links
Go to the page you want to link form. Then choose
Tools> Advance Editing, and select the Link tool, or select the
Link tool on the Advance Editing toolbar.
Drag a rectangle
around the item you
want to link from. In
the Create Link
dialog box, select the
type or link you want.
If you select the custom link you can set the properties of the link,
such as color, line style, etc.
Printing to a PDF Printer
Other way of creating PDF documents is by printing the files
to a PDF Printer. When you install Adobe Acrobat
automatically a PDF printer is installed.
What you need to do is to open your file in its original program
and print the file to the PDF printer.
Resources
If you do not have Adobe Acrobat Professional, there are web sites
that will allow you to convert your files to PDF documents for free.
You will not have the features that Acrobat 6.0 offers but you
would be able to convert
Refer to the following links for more information.
https://createpdf.adobe.com/index.pl/2195760592.98498?BP=IE
http://www.cutepdf.com/Products/CutePDF/writer.asp
http://www.fastpdf.com/
http://www.softpile.com/Utilities/Printers/Review_19920_index.html

PDF Tutorial

Uploaded by

Copyright:

Available Formats

PDF Tutorial

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

PDF Tutorial

Uploaded by

Copyright:

Available Formats

Adobe Acrobat Professional 6.

The full title of the technology, Portable Document Format, gives

Creating links in a PDF document.

Creating bookmarks in a PDF document.

Adding pages to an existing PDF document

Reducing PDF size.

•Printing to a PDF Printer

1. Make sure your computer is connected to the Web

Stay on Same Path to

Stay on Same Server to

4. Use the slide bar to

7. When you select the Open a

You will see in

Use the Save As command.

You might also like