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    SOP - Wayside

    Uploaded by

    ankit singh
    1. The document provides working instructions for wayside expenses processing for Snowman Logistics Limited. 2. It outlines the process for branch requests, control tower validation, funds transfer in installments during transit, and approval requirements for new routes or exceptional expenses. 3. Key details include validating routes and expenses against the route master, transferring funds after trip start in 2-3 installments depending on route length, and getting approval from managers for expenses over 500 rupees or routes not in the route master.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    SOP - Wayside

    Uploaded by

    ankit singh
    37 views3 pages
    1. The document provides working instructions for wayside expenses processing for Snowman Logistics Limited. 2. It outlines the process for branch requests, control tower validation, funds transfer in installments during transit, and approval requirements for new routes or exceptional expenses. 3. Key details include validating routes and expenses against the route master, transferring funds after trip start in 2-3 installments depending on route length, and getting approval from managers for expenses over 500 rupees or routes not in the route master.

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    1. The document provides working instructions for wayside expenses processing for Snowman Logistics Limited. 2. It outlines the process for branch requests, control tower validation, funds transfer in installments during transit, and approval requirements for new routes or exceptional expenses. 3. Key details include validating routes and expenses against the route master, transferring funds after trip start in 2-3 installments depending on route length, and getting approval from managers for expenses over 500 rupees or routes not in the route master.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    37 views3 pages

    SOP - Wayside

    Uploaded by

    ankit singh
    1. The document provides working instructions for wayside expenses processing for Snowman Logistics Limited. 2. It outlines the process for branch requests, control tower validation, funds transfer in installments during transit, and approval requirements for new routes or exceptional expenses. 3. Key details include validating routes and expenses against the route master, transferring funds after trip start in 2-3 installments depending on route length, and getting approval from managers for expenses over 500 rupees or routes not in the route master.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
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    Document Number: SLL/TPT/WI/02

    Prepared on: 24.07.2017

    Snowman Logistics Limited


    Sy. No. 36/1, Virgonagar, Old Madras Road,
    Bandapura Village, Bidarehalli Hobli, Bengaluru 560 049

    Working Instructions - Wayside

    1. Primary & Secondary


    1.1 Process
    1. Branch will send the request to Control Tower in a specific format provided (Attached in Annexure
    1).
    2. Control Tower will validate the route and wayside expenses from the route master.
    3. The amount is transferred only after the start of the trip and then update on the wayside
    requisition mail.
    4. In case of new route (Not listed in our route master), the wayside expenses should be approved by
    Vertical Head/Accounts Manager/ Fleet Manager before the requisition.
    5. Driver will call Control Tower during transit for installments; Control Tower will verify and validate
    the trip and previous transactions for that trip and transfer the amount as required up to the limit
    as per the route master.
    6. In case of any exceptional cases, i.e., when the wayside expenses are more than the estimated as
    per route master, it should be approved by Vertical Head/Accounts Manager/ Fleet Manager.
    7. For exceptional cases, Wayside approval has to be taken as per slab mentioned below:

    Approving Authority (Designation) Eligibility (In Rupees - INR)


    Primary Head / Accounts Manager < 500
    GM > 500

    1.2 General Information


    1. Wayside expenses processing only during transit.
    2. The wayside expenses will be transferred in 2-3 installments depending on the route.
    3. For time sensitive consignments (In case of Secondary), the wayside expenses will be done in 1-2
    installments only.
    Document Number: SLL/TPT/WI/02
    Prepared on: 24.07.2017

    1.3 Process Flow Chart – Primary

    •Branch will send the request to Control Tower in a specific format.


    •Control Tower will validate the route and wayside expenses from the route
    1 master.

    •The amount is transferred only after the start of the trip and then update on the
    wayside requisition mail.
    2

    •Driver will call Control Tower during transit for installments.


    •Control Tower will verify and validate the trip and transfer the amount as
    3 required up to the limit as per the route master

    •In case of excess requisition of wayside, approval is done by the concerned


    authority as per the slabs mentioned.
    4 •After the trip, Control Tower will make the trip reports.

    Wayside Processing SOP - Process Flow Chart _ Primary & Secondary


    Document Number: SLL/TPT/WI/02
    Prepared on: 24.07.2017

    Annexure 1

    Wayside Requisition Format – Primary

    Sr. Vehicle No. Model Happay From To Via Total Kms Total
    No. No. Card No. Amount

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