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Be Intelligent. Be Automated.: WHY M-Files Online?

M-Files Online is an intelligent document management system that uses AI to automatically categorize and manage documents. It scans documents to suggest accurate metadata and connects different repositories with a unified interface. Updates are automatic and it includes intelligent services like classification, information extraction from text and images, and identifying sensitive information. The system is suitable for organizations that need efficient storage and automated access to large volumes of documents.

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William Francisco
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136 views2 pages

Be Intelligent. Be Automated.: WHY M-Files Online?

M-Files Online is an intelligent document management system that uses AI to automatically categorize and manage documents. It scans documents to suggest accurate metadata and connects different repositories with a unified interface. Updates are automatic and it includes intelligent services like classification, information extraction from text and images, and identifying sensitive information. The system is suitable for organizations that need efficient storage and automated access to large volumes of documents.

Uploaded by

William Francisco
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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WHY M-Files Online?

Be Intelligent.
Be automated.

Intelligent and Efficient


1. Intelligent Metadata Layer (IML)
M-Files Online is a seamless and intelligent Date
Name of
Document Management System (DMS) that document
allows organizations to manage information Type (NDA,
Certificate,
from different business systems or Registration
Persons
repositories — an innovative upgrade from mentioned in the
document
traditional ECM systems. Content of
images
Through its out-of-the-box AI, M-Files Online
automatically categorizes and manages documents
by scanning its contents and suggesting metadata
Who Needs M-Files Online? that is both accurate and correct.

Institutions that receive and manage 2. Unified Repository Experience


large volumes of documents and
data that requires efficient and
automated storage, sorting, and
access.

M-Files Online now connects all repositories


Companies that store large (Sharepoint, Exchange, Salesforce) in the
volumes of text and image files cloud, on-premise, and hybrid installations with
that require classification and the same license. Further, M-Files Online can
automated meta data suggestion. now be viewed with one unified user interface.

3. Automatic Updates
Organizations that require automated
restriction and regulation in
managing documents for
confidentiality purposes.

Large industries in need of M-Files Online now has a self-updating system


automated workflow solutions due for new features, fixes, and security updates.
to its wide-scale operations and This removes the headaches of doing manual
industry-to-industry transactions. updates, creating an even more seamless
experience.
Page 1 of 2

Code:MFILES190320
Intelligent Services
M-Files Smart Classifier M-Files Repository Sensor
TIN & SSS no.
AIs don't take
sick leaves! ATM card no.

Passport no.

Document classifications are now based on Examines the M-Files vault and other external
repositories to identify sensitive and significant
machine and AI-learning using a dedicated M-
information and automatically apply access
Files web service that comes with the package.
restrictions.
Benefits: This reduces cost while increasing Benefits: An efficient repository for tracking and
accuracy of small and large-scale document identifying confidential documents containing
classifications over time. national identification, bank account, passport
numbers, etc.

M-Files Information Extractor M-Files Image Analysis


Ex: Job offer Doc
u Gray cat
sheet off ment i
er, sa
sen c ont job
siti Cat lying on
vity ains
the floor
Small
animal

M-Files Text Analytics and Matcher scans the content Creates metadata suggestions based on image
of documents and provides metadata suggestions recognition using the AI services of Microsoft Azure.
based on existing information within the vault or one
provided by Microsoft Cognitive Services. Benefits: Great for image-heavy databases, this
scans images which allows the AI to intelligently
Benefits: This intelligently automates content determine the content and description of the image.
management and information extraction through
accurate metadata suggestions.

Free Inclusions in M-Files Online Why the S100 Cloud Vault?


Subscription: Increases efficiency through migration of non-
sensitive documents to the cloud vault instead of
Automatic updates to M-Files Server, M-
storing them on-premise
Files Desktop and M-Files Cloud Vault

Intelligent Metadata Layer


Work from anywhere using M-Files Desktop and
M-Files Mobile App without the need of a VPN
Network Folder Connector Client or publicly exposing the company server.

S100 Cloud Vault (5GB index server & Provides a seamless and free opportunity for
200GB storage) organizations to be cloud-ready
Page 2 of 2

Code:MFILES190320

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