General Information on

JICA Knowledge Co-Creation Program for

Long Term Participants
“Program on Investment Promotion and
Industrial Development for Asian Region
(FY2022)”

Japan International Cooperation Agency, JICA

1. Background
Japan International Cooperation Agency (JICA) is implementing the program on
“Investment Promotion and Industrial Development in Asian Region” thorough technical
cooperation, loan and grant aid cooperation schemes under official development
Assistance. The program focuses on creating business linkages between industries of
Japan and other Asian region.

Under the program, Knowledge Co-Creation Program for Long-Term Participants on

“Investment Promotion and Industrial Development for Asian Region” had commenced at
2019 in order to contribute for the development of human resource who can bridge between
industries of Japan and other Asian region. It provides opportunity for participants to join
masters’ course or doctoral course at graduate school of Japanese University.

2. Program Outline
(1) Objective The objective of this program is developing high-level
human resources network that will contribute to improve
business environment in the home country, promote
business linkages with Japanese industries, and promote
investments from Japan. It is aligned with “Industrial
Human Resource Development Cooperation Initiative 2.0”
of Japanese Government, which aims at assisting industrial
human resource development of approx. 80,000 people in
Asia (2018-2023).
(2) Selection of University Applicants select the university for application which have
concluded an agreement on accepting JICA participants.
The list of these universities is provided separately.
(3) Research Topics Proposed research topics will be the one that contribute to
improving business environment in the home country,
promoting business linkages, and promoting investments
especially from Japan.
*These topics are mostly covered at MBA, Master in
International Business courses, Global Business courses
and etc..
(4) Duration For master’s degree: September 2022 – September 2024
For doctoral degree: September 2022 – September 2025
Note:
(1) Additional 6 months at longest as a research student if
required from university. (See 5.(1))
(2) Some university set more than 3 years for doctoral
course. Please check university information.
 (5) Number of Participants 20 people from 13 counties
- 1 participant for, Vietnam, Thailand, Republic of the
Philippines, Mongolia, Republic of Uzbekistan, India,
Bangladesh, Islamic Republic of Pakistan
- 2 participants for Kyrgyz Republic, Indonesia,
Malaysia and
- 3 participants for Cambodia and Lao PDR
(6) Eligibility Candidate Applicants must satisfy all of the following
requirements:
1) Age Less than 50 years of age (as of April 1st 2022)
2) Nationality Citizen of the target countries
3) Current Duties 【For countries with Japan Centers】
- Current or future lecturers, executives and managers
in Japan Centers in Asian Region and/or the related
counterpart agencies.
【For countries without Japan Centers】
- Young or middle government officials at ministries and
agencies in charge of investment promotion and
industrial development.
4) Educational Have a Bachelor Degree or a Master Degree
Background
5) Others Applicants must:
- be in good health condition to complete the program,
- not receive or plan to receive a scholarship offered by
other organizations.
- have strong will to contribute to own country’s
development through cultivating and expanding network
with Japan.

3. Required Documents for Application

Applicants must apply through the procedure as below.
(1) Each applicant is required to submit the following JICA’s Application Documents by the
deadline set by JICA office in the applicants’ country in the end of October 2021.
(2) The applicants who pass the selection are required to check necessary application
documents set by the university. The applicants need to submit them directly to the
university by the deadline set by the university.

JICA’s Application Documents (the deadline: the end of October 2021)

1) Application materials check list
2) Application Form for the JICA Knowledge Co-Creation Program
Consists of:
 Official Application
 Part A: Information on the Applying Organization
 Part B: Information about the Nominee
 Medical History
3) Application Form for Investment Promotion and Industrial Development for Asian
Region for FY2022 (Appendix-1)
Consists of:
 University Information
 Research Plan
 Career Plan after Graduation
4) Graduation certificate
*Officially certified copies of the original
*Written in English or accompanied with official translation
5) Photocopy of certificate of English Test
6) A copy of Passport with photo
7) 2 ID photos (4cm x 3cm) pasted on application form (Original and copy)

All these documents should be typed, printed out and signed by the applicant in all
pages, Hand written forms will NOT be accepted.

4. Selection Procedures
*There are no fees to be charged directly by JICA during the selection process.

*Any costs incurred during the selection procedures including travel expenses,
documents preparation (photos, official notification etc.) and any other personal
expenses will NOT BE COVERED by JICA but should be covered by applicants.

*The reasons for disqualification on each selection procedure will NOT BE DISCLOSED.

There are mainly following two selection processes:

(1) Matching with Japanese universities,
(2) Selection by Japanese universities (entrance examination).

However, if there are several candidates in each country, selection process by JICA could
be conducted as a first screening. It depends on each country. Please ask JICA office in
your country.

Each applicant needs to submit JICA’s Application Documents by the deadline set by JICA
office (end of October 2021). Please check with the JICA office in your country.

Applicants are recommended to look for laboratories and/or professors in each university
you are interested in and contact with the professor in order to make it easier to pass the
first and second screening. Some universities provides contact information prior to pre-
application match (refer to columns BI to BK in the “list of University Information for
Applicants”). Candidates can contact those universities directly by using the “Question form
for University”. If candidates need to contact universities with no contact information, please
consult with the JICA office in your country.

(1) First Selection : Matching with Japanese universities

Based on the above documents, first screening will be conducted at the proposed
universities with JICA HQ.

Period December 2021 – February 2022

Contents Document screening, interview (if necessary) by Japanese universities
Objectives To match applicants with university courses/supervisors
*It is recommended for applicants to contact with professor you are
interested in before you submit JICA’s Application documents.
Selection JICA will send JICA’s Application Documents to the applicants’ desired
universities.
Universities will examine the documents to check if the applicant’s field
of study and research plan are matched with the courses/supervisors.
During this process, universities may contact the applicants for their
judgement. University may conduct remote interview during process.
Result JICA will inform of these applicants of the name of university where the
applicant can apply for 2nd selection. Only those applicants who are
accepted by Japanese universities’ matching can proceed to the 2 nd
Selection.
Necessary The applicants need to check and prepare university’s application
Actions documents and submit them directly to the university. Each applicant
required apply only one (1) university indicated by JICA for the entrance
those who examination.
are accepted
The applicants are required to contact with supervisor/professor of the
university to receive their instructions. The applicants are required to
maintain good communication via mail/skype with their
supervisors/professors to gather information on the course or their study
subjects. Some supervisors may request to improve applicants’ research
sheet during this period before entrance examination.

[Important: Research Student]

Before application, the applicant should take into account the possibility of additional period
as “research students” and should be approved by the belonging organization. Applicants’
availability as research student and approval from his/her organization should be
expressed when applicants submit Application Documents.
 As a result of matching, if the university judges the applicant that they need more time to
take entrance examination, university may request an applicant to enter the university as a
research student for a period of six (6) months at longest. This period is additional and not
counted as a part of regular course of Master’s or Doctor’s program.

 Research students are requested to stay in Japan and study hard to utilize their time
to prepare for the entrance examination.
 Research students are able to join lectures, receive instruction from professors and
make use of university facilities but they cannot acquire credits for obtaining the
degree.
 Participants as research students are requested to take the entrance examinations
during the period of research students. If failed, they have to return to their home
country.
 Normally, participants as research students will start their stay in Japan from 2022
autumn if required 6 months of research student.
 Their period as regular students, if they passed the entrance examination, will start
from April 2023.

Notes:
- Some university requires applicants to enter the university as research
students regardless of applicants’ ability (See details for university list).
- If all of applicant’s desired universities judge to accept the applicant, JICA will
indicate the applicant to apply the university where they accept the applicants
as a regular student.
- Please note that when the applicants’ first priority university requires a period
as research student, JICA will indicate the applicant to apply to his/her second
priority university, even though his/her first priority university express you
positive answer in the remote interview during matching process).

(2) Second Selection: Selection by Japanese universities (entrance examination)

Each applicant needs to check necessary application documents set by the university
where he/she applies. Then, he/she needs to submit university’s application documents
directly to the university by the deadline set by the university. It is ALL the applicant’s
responsibility to duly submit required documents to the university by its deadline. JICA will
NOT intervene in this process. However, entrance examinations admission fee are paid
directly to each university by JICA.

 Some universities require sending hard copies of documents to Japan.

 During this selection process, each applicant may be interviewed depending on
university’s selection process.
 Those who are required to enter as research student also need to check necessary
application procedure as research student set by each university.
Period March – July 2022 (approximately)
Contents Screening of submitted university’s application documents and
interviews by Japanese universities
Objectives To select the final candidates
Venue If necessary, Skype or other means for interviews
Selection Universities will screen the applicants through submitted university’s
application documents and interviews, and etc.
Result The applicants who pass this selection will be selected as successful
candidates of the program.

*JICA may adjust the number of candidates after the second selection.
Therefore, some of the applicants who pass the second selection may
not be selected as successful candidates of the program.

**Due to the COVID-19 pandemic, successful applicants may not be

able to come to Japan on September 2022, and have to postpone
coming to Japan until necessary conditions are met. In such cases,
JICA will explain the situation and procedure to each applicant who
pass the second Selection.

5. Schedule (Tentative)*
Date Process
Nomination of applicants in respective organizations
Selection of candidate applicants by responsible organization in
By the end of each country
October, 2021 “Application Documents” must be submitted to JICA overseas
office in respective countries.
* if necessary: Screening by JICA (including Interview by JICA
overseas office)
By the end of
Notification of the result of matching through JICA overseas office
January, 2022
February- Preparation for University’s application by the applicant
July(approximately),
2022 Notification of the final result through JICA overseas office
July - August, 2022 Preparation for study in Japan if applicants pass examination
Orientation is conducted by JICA overseas office before departure
August - October, Arrival in Japan
2022
Orientation is conducted by JICA
Beginning of Term
*Schedule for the application and examination depends on each university (some university
courses start from April, 2022)

6. Expenses To Be Borne By JICA

JICA will cover expenses and allowance to participants accepted for the program. See the
table below for further details. Note that the payments (e.g. for tuition, research support
expenses, school support expenses) will not be paid to the participants themselves, but
directly to the university or other relevant institutions.

Expense category Payment amount Payment frequency

Tuition (official
examination fees,
Actual costs Every semester
entrance fees, course
fees)
JPY 143,000–148,000 per
Living Allowance Every month via university
month*
Upon arrival in Japan and
Airfare Actual costs
upon returning home
Once (upon arrival in
Outfit Allowance JPY105,300
Japan)
Once (during the stay in
Moving Allowance Up to JPY164,000-224,000
Japan)

Research Support Actual costs

Expenses** (Up to JPY 360,000 per year)
*Varies according to living area, type of accommodation, etc.
** Research Support Expenses are allowed to be provided via university and be
disbursed with the approval of the supervisor.

7. Expenses Not To Be Borne By JICA

JICA will not bear costs other than the expenses described above. JICA is not responsible
for the following expenses:

(1) Passport fees (for re-issuance and extensions, etc.)

(2) Visa fees of a transit country and transportation expenses to obtain Visa
(3) Transportation expenses to obtain Japanese Visa
(4) Domestic travel expenses in the home country
(5) Departure tax
 (6) Airport tax/airport facility charges outside of Japan, including third countries
(7) Customs duty
(8) Excess baggage charges
(9) Compensation for lost and/or damaged baggage
(10) “no show charge” to the transit airport hotel (non-refundable)
(11) Lost - ticket fee
(12) Accommodation fee for day-use hotel in return flight
(13) Transportation expenses other than official programs
(14) Telephone bill or mini-bar tab at accommodation

Note:
If participant does not follow the regulation of JICA, the participant may have to bear such
other cost of necessary expenses.

8. JICA's General Rules

The participants are requested:
(1) to strictly observe the course schedule,
(2) not to change the air ticket (and flight class and flight schedule arranged by JICA)
and lodging by the participants themselves,
(3) to understand that leaving Japan during the course period (to return to home country,
etc.) is not allowed (except for programs longer than one year)*,
(4) not to bring or invite any family members (except for programs longer than one year)*,
(5) to carry out such instructions and abide by such conditions as may be stipulated by
both the nominating Government and the Japanese Government in respect of the
course,
(6) to observe the rules and regulations of the program implementing partners to provide
the program or establishments,
(7) not to engage in political activities, or any form of employment for profit,
(8) to discontinue the program, should the participants violate Japanese laws or JICA’s
regulations, or the participants commit illegal or immoral conduct, or get critical ill-
ness or serious injury and be considered unable to continue the course,
(9) to return the total amount or a part of the expenditure for the KCCP depending on
the severity of such violation, should the participants violate the laws and ordinances,
(10) not to drive a car or motorbike, regardless of an international driving license pos-
sessed,
(11) to observe the rules and regulations at the place of the participants’ accommodation,
and
(12) to refund allowances or other benefits paid by JICA in the case of a change in sched-
ule.
* To invite family to Japan (spouse and children only), participants should be responsible
for all expenses and necessary procedures in Japan by themselves. JICA does NOT
provide any support or additional financial assistance except issuing necessary
documents for the process. If the participants wish to invite families, JICA strongly
recommend doing so AFTER 6 MONTHS upon arrival in Japan at the earliest.

END

Appendix-1 Guidelines of Application Form for the JICA Knowledge Co-Creation

Program
Appendix-2 University List
Appendix-3 Application Form for the JICA Knowledge Co-Creation Program
Appendix-4 Application Form for the Program on Investment Promotion and
Industrial Development for Asian Region for FY 2022