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    Philippine Government Procurement System

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    daniel naoe
    The document summarizes key aspects of the Philippine government procurement system established by the Government Procurement Reform Act. It outlines the legal basis, definitions, governing principles, and reform measures implemented to address past problems. It also describes the various entities involved in procurement, from the national to local levels, and the processes for planning, conducting public bidding, awarding contracts, and implementing and monitoring procurement activities in the Philippines.

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    Philippine Government Procurement System

    Uploaded by

    daniel naoe
    278 views7 pages
    The document summarizes key aspects of the Philippine government procurement system established by the Government Procurement Reform Act. It outlines the legal basis, definitions, governing principles, and reform measures implemented to address past problems. It also describes the various entities involved in procurement, from the national to local levels, and the processes for planning, conducting public bidding, awarding contracts, and implementing and monitoring procurement activities in the Philippines.

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    PHILIPPINE_GOVERNMENT_PROCUREMENT_SYSTEM

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    The document summarizes key aspects of the Philippine government procurement system established by the Government Procurement Reform Act. It outlines the legal basis, definitions, governing principles, and reform measures implemented to address past problems. It also describes the various entities involved in procurement, from the national to local levels, and the processes for planning, conducting public bidding, awarding contracts, and implementing and monitoring procurement activities in the Philippines.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    278 views7 pages

    Philippine Government Procurement System

    Uploaded by

    daniel naoe
    The document summarizes key aspects of the Philippine government procurement system established by the Government Procurement Reform Act. It outlines the legal basis, definitions, governing principles, and reform measures implemented to address past problems. It also describes the various entities involved in procurement, from the national to local levels, and the processes for planning, conducting public bidding, awarding contracts, and implementing and monitoring procurement activities in the Philippines.

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    PHILIPPINE GOVERNMENT

    PROCUREMENT SYSTEM
    Tags CEM

    PROCUREMENT
    Legal Basis
    DEFINITION OF TERMS
    PROBLEM AREAS REFORM MEASURES
    APPLICATION OF R.A. 9184
    GOVERNING PRINCIPLES
    Key Features of GPRA
    Philippine Procurement Paradigm
    Procurement Organization
    Procurement Planning
    Procurement Method
    Bidding Process

    PROCUREMENT
    Refers to the acquisition of goods, consulting services, and the contracting for
    Infrastructure Projects by the Procuring Entity. Procurement shall also include the lease
    of goods and real estate

    Legal Basis
    R.A. 9184: Government Procurement Reform Act
    "An act providing for the Modernization, Regulation, and Standardization of the
    Procurement Activities of the Government and for other Purposes"

    DEFINITION OF TERMS
    Approved Budget for the Contract (ABC)- Refers to the budget for the contract duly
    approved by the head of the Procuring Entity.(tiga labas ng budget)
    BAC-Refers to the Bids and Awards Committee
    Bidding Documents-Are documents issued by the procuring entity as the basis for
    bids, furnishing all information necessary for a prospective bidder to prepare a bid.
    Bid - Refers to a signed offer or proposal submitted by a supplier, manufacturer,
    distributor, contractor or consultant in response to Bidding Documents
    Competitive Bidding - Refers to a method of procurement which is open to
    participation by any interested party. (in government lahat pede mag bid)
    Consulting Services - Refer to services for Infrastructure Projects and other types of
    projects or activities of the Government requiring adequate external technical and
    professional expertise.
    G-EPS- Refers to the Government Electronic Procurement System (PHIL G-EPS)

    PHILIPPINE GOVERNMENT PROCUREMENT SYSTEM 1


    Goods -Refer to all items, supplies, materials and general support services, except
    consulting services and infrastructure projects. (laptops, pc, chairs etc.)
    GPPB - Refers to the Government Procurement Policy Board.
    Head of the Procuring Entity - Refers to the head of the agency or his duly authorized
    official, for national government agencies. Infrastructure Projects Include the
    construction, improvement, rehabilitation, demolition, repair, restoration, or maintenance
    of roads and bridges, railways, airports, and the like.
    Portal - Refers to a website that aggregates a wide variety of content for the purpose of
    attracting a large number of users. (acredited bidders etc.)
    Procuring Entity - Refers to any branch, department, office, agency, or instrumentality
    of the government procuring goods, consulting services and Infrastructure Projects.
    (DPWH)

    GAA (General Appropriation Act) - Defines the expenditure program of the


    government agency.(National Govn as whole...mga pinapasa ng congressman
    annually)

    PROBLEM AREAS REFORM MEASURES


    PROBLEMS REFORMS

    Confusion caused by fragmented Enactment of the Government


    legal system Procurement Reform Act (GPRA)

    Inconsistent policies, rules, and Creation of the Government


    regulations due to lack of standards. Procurement Policy Board (GPPB)

    Lack of Transparency Use of PhilGEPS

    Lack of check and balance Participation of civil society

    APPLICATION OF R.A. 9184


    R.A. 9184 Applies to:

    National Government Agencies (NGAS)

    State Universities and Colleges (SUCS)

    Government Owned or Controlled Corporations (GOCCs)

    Government Financial Institutions (GFIS)

    Local Government Units (LGUS)

    R.A. 9184 Governs the Procurement of:

    Infrastructure Projects

    Goods (including supplies, materials, and related Services)

    Consulting Services

    PHILIPPINE GOVERNMENT PROCUREMENT SYSTEM 2


    GOVERNING PRINCIPLES
    Transparency

    Wide dissemination of bid opportunities and the participation of pertinent non-


    government organizations

    Competitiveness

    Public Bidding, alternative methods of procurement must only be resorted to when


    competitiveness not a feasible option.

    Streamlining and use of technology in procurement

    Must be simple, and made adaptable to advances in modern technology in order to


    ensure an effective and efficient method. (from dyaryo to social media)

    System of Accountability

    Public officials directly or indirectly involved in the procurement process are


    responsible and liable for their actions relative thereto. (need to be justified)

    Public Monitoring

    Reports submissions to GPPB; observers from NGOs, Pos and other public and
    private sectors

    Key Features of GPRA

    Covers procurement of all government agencies

    General rule is Public/Competitive Bidding

    Alternative Method of Procurement allowed in highly exceptional


    cases

    Use of the Approved Budget for the Contract (ABC) as ceiling for
    the bid price

    Use of transparent, objective, and non-discretionary criteria

    Increased transparency in the procurement process

    Professionalization of procurement officials

    Inclusion of Penal and Civil liabilities

    PHILIPPINE GOVERNMENT PROCUREMENT SYSTEM 3


    Philippine Procurement Paradigm
    Identify

    Cost-benefit analysis

    Feasibility Study

    Market Study

    PPMP (Project Procurement Management Plan)

    Assess

    Review Studies

    Consolidate into APP-(Annual procurement Plan)

    Decide Procurement Method

    Approved APP

    Determine Readiness

    Procure

    Post/ Advertise Opportunity

    Open and Evaluate Bids

    Post-qualify

    Award and enter into contract

    Implement

    Oversee Implementation

    Inspect and accept deliveries

    Release Payment

    Procurement Organization
    HOPE - Head of the Agency

    Bids and Awards Committee -


    have at leas 5-7 members
    Technical Working Group -
    created by the BAC from a pool of
    technical, financial, and legal
    experts

    PHILIPPINE GOVERNMENT PROCUREMENT SYSTEM 4


    Procurement Planning

    Actions Risk Identified

    Purchase is necessary

    Necessary but overestimated


    Unrealistic/ Deficient Budget

    Needs, Assessment, Planning and Not aligned with the overall program
    Budgeting Interference of high-level officials
    Informal agreement on contract

    Insufficient time frame

    Tailored for one company

    Too vague
    Definition of Technical Requirements
    and/or specifications Not based on performance
    requirements

    Abuse of non-competitive procedures


    on the basis of legal exceptions
    through:

    a. Contract Splitting
    Choice of Procurement Procedure
    b. Abuse of extreme urgency

    c. Abuse of other exceptions based


    on a technically or exclusive rights
    etc.
    d. Untested continuation of existing
    contracts

    All Procurement shall be done through Competitive Bidding except as provided in R.A
    9184.

    PHILIPPINE GOVERNMENT PROCUREMENT SYSTEM 5


    Resort to alternative methods shall be made

    Only in highly exceptional cases

    To promote economy and efficiency

    Justified by conditions specified in R.A. 9184 its IRR

    Procurement Method
    1. Competitive Bidding Refers to a method of procurement which is open to
    participation by any interested party.

    2. Limited Source Bidding - otherwise known as selective bidding, is a method of


    procurement of Goods and Consulting Services that involves direct invitation to bid
    by the Procuring Entity from the list of pre-selected suppliers or consultants with
    known experience and proven capability on the requirements of the particular
    contract.

    3. Direct Contracting - or single source procurement is a method of procurement of


    Goods that does not require elaborate Bidding Documents. The supplier is simply
    asked to submit a price quotation or a pro-forma invoice together with the conditions
    of sale. The offer may be accepted immediately or after some negotiations.

    4. Repeat Order - when provided for in the APP, is a method of procurement of Goods
    from the previous winning bidder, whenever there is a need to replenish goods
    procured under a contract previously awarded through Competitive Bidding.

    5. Shopping - is a method of procurement of Goods whereby the Procuring Entity


    simply requests for the submission of price quotations for readily available off the-
    shelf goods or ordinary/regular equipment to be procured directly from suppliers of
    known qualifications.

    6. Negotiated Procurement - is a method of procurement of Goods, Infrastructure


    Projects and Consulting services, whereby the Procuring Entity directly negotiates a
    contract with a technically, legally and financially capable supplier, contractor or
    consultant.

    PHILIPPINE GOVERNMENT PROCUREMENT SYSTEM 6


    Bidding Process

    PHILIPPINE GOVERNMENT PROCUREMENT SYSTEM 7

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