DLP 7 The Accounting Equation
DLP 7 The Accounting Equation
ACTIVITY NUMBER :7
SUBJECT : Fundamentals of Accountancy, Business and Management 1
TOPIC : The Accounting Equation
LEARNING TARGET : The learners demonstrate an understanding of the accounting
equation and use it to solve problems.
REFERENCES : ABM Part 1 in Context Learning Module for Grade 11
TYPE OF ACTIVITY : Concept Notes
Formulas and equations are important to solve a certain mathematical problem not only
in the fields of Mathematics and Science but also in Accounting. Its equation has two sides - the
left and the right side. The left side of the equation is the company’s assets and the liabilities and
equity are shown on the right side.
The accounting equation formula represents the relationship between the assets,
liabilities, and owner's equity of a business. The value of a company's assets should always equal
the sum of its liabilities and owner's equity.
The underlying concept of this formula is that every asset acquired by a company was
financed either through debt (liability) or through investment from owners (owner’s equity).
1. ASSETS – are the items that a company owns that can provide future economic benefit.
Assets are valuable resources controlled by the company.
EXAMPLES OF ASSETS: Cash, Accounts Receivables, Notes Receivables, Furniture,
Equipment, Supplies, Long term Investments, Inventory, Building & Land
2. LIABILITIES – are the financial obligation of a company that results in the company’s future
sacrifices of economic benefits to other businesses.
EXAMPLES OF LIABILITIES: Accounts Payable, Notes Payables, Accrued Expense,
Unearned Income, Loans Payable & Mortgage Payable
3. EQUITY – is the residual interest of the owner of the business. Meaning, any assets left after
paying liabilities is the right of the owner of the business. It is simply assets minus liabilities.
Other terms for equity are “capital”, “net assets,” and “net worth. There are four elements that
affect equity: (1) Investment; (2) Withdrawal; (3) Revenue, and; (4) Expenses.
a. Investment is an asset or item acquired with the goal of generating income or appreciation.
b. Withdrawal occurs when funds are removed from an account for personal use.
c. Revenue is the total amount of income generated by the sale of goods or services related to the
company’s primary operations.
d. Expenses are the cost of operations that a company incurs to generate revenue.
Like the basic accounting equation, the expanded accounting equation shows the
relationships among the accounting elements.
What's the difference? In the expanded accounting equation, the "capital" portion is
broken down into several components: contributions, withdrawals, income, and expenses.
Owners' contributions are often recorded directly into Capital. Thus, additional
contributions are already included in "Capital".
Nevertheless, if you want to show all of the components, then you can rewrite the
equation as:
Contributions and revenue increase capital. Drawings and expenses decrease it.
The difference between income and expenses represents profits or loss (net income or net loss).
• If income is greater than expenses, the difference is profit.
• If income is less than expenses, the difference is loss.
• If income is equal to expenses, it is called breakeven.
Let’s try how accounting equation works. I encourage you to diligently study the following drills:
Solution:
Total Income 5,000
Less: Total Expenses (2,000)
Profit 3,000
Solution:
Total Revenue 6,000
Less: Total Expenses (11,000)
Loss (5,000)
CASE 5: INCOME/REVENUE
If you have total expenses of ₱2,000 and a profit of ₱3,000, how much is your total income?
Solution:
Total Income ? (Squeeze)
Less: Total Expenses (2,000)
Profit 3,000 (Start)
CASE 6: EXPENSES
If you have total revenue of ₱5,000 and a profit of ₱3,000, how much is your total expenses for
the period?
Solution:
Total revenue 5,000
Total expense ? (Squeeze)
Profit 3,000
Answer: Total expenses = (5,000 – 3,000) = 2,000
CASE 7.1: ENDING TOTAL ASSETS
You have total assets, liabilities and equity of ₱10,000, ₱7,000 and ₱3,000, respectively, at the
beginning of the period. During the period, your total liabilities decreased by ₱4,000 while your
profit is ₱5,000. How much is your ending total assets?
Solutions:
Assets Liabilities Equity
Beginning 10,000 7,000 3,000
Decrease in (4,000) 5,000
Liabilities / Profit
Ending ? 3,000 8,000
Answer: Ending total assets = (3,000 liabilities, end + 8,000 equity, end) = 11,000
Solutions:
Assets Liabilities Equity
Beginning 11,000 8,500 2,500
Adjustment 3,000 4,000
Ending ? 11,500 6,500
Answer: Ending total assets = (11,500 liabilities, end + 6,500 equity, end) = 18,000
Solutions:
Assets Liabilities Equity
Beginning 15,000 4,000 ?
Adjustment (5,000)
Ending ? 6,000
Answer: Ending total liabilities = (10,000 assets, end + 6,000 equity, end) = 4,000
CASE 9.1: ENDING TOTAL OWNER’S EQUITY
At the beginning of the year, EZ Mil Company had total liabilities of 9,000 and total owner’s
equity of 14,000. If total assets increased by 3,000 and total liabilities decreased to 5,000. How
much is the total liabilities at the end of the year?
Solutions:
Assets Liabilities Equity
Beginning ? 9,000 14,000
Adjustment 3,000
Ending 5,000 ?
Answer: Ending total owner’s equity = (21,000 assets, end + 5,000 liabilities, end) = 21,000
Solution:
(Owner’s Equity at beginning + Additional Contributions - Drawings + Revenue - Expenses)
5,000 + 0 - 0 + 8,000 - 6,000
Solution:
(Owner’s Equity at beginning + Additional Contributions - Drawings + Revenue - Expenses)
12,000 + 7,000 - 4,000 + 5,000 - 8,000
or
4,800 = 1,000 + 800 +? – 2,000
4800 – 1,000 – 800 + 2,000 = 5,000
CASE 11: EXPENSES FOR THE PERIOD
You can have ending total assets of ₱4,800, ending total liabilities of ₱1,000 and beginning
equity of ₱800. Additional contributions are ₱3,000. Withdrawals are ₱2,000. If your total
income for the period amounts to ₱5,000, how much is your total expenses?
Solution:
Assets = Liabilities + (OE beg + Additional Contributions - Drawings + Revenue - Expenses)
4,800 1,000 800 3,000 2,000 5,000 ?
To maintain this equation, transactions affecting financial position accounts may have the
following effects:
As business transactions take place, the values of the accounting elements change. The
accounting equation nonetheless always stays in balance.
Every transaction has a two-fold effect. Meaning, at least two accounts are affected.
Again, every transaction has a two-fold effect. In the above transaction, Assets increased
as a result of the increase in Cash. At the same time, Capital increased due to the owner's
contribution. Remember that capital is increased by contribution of owners and income, and
is decreased by withdrawals and expenses. No liability is affected hence, stays at zero.
Let's continue with transaction #2:
Transaction Assets = Liabilities + Capital
1. Owner's investment 20,000.00 = + 20,000.00
2. Loan from bank 30,000.00 = 30,000.00 +
In transaction #2, the company received cash. Thus, the value of total assets is increased.
At the same time, it incurred in an obligation to pay the bank. Therefore, liabilities are increased.
The liability in this case is recorded as Loans Payable. Notice that the accounting equation is still
equal (balanced).
To help you better understand how the accounting equation works and stays in balance,
here are more sample transactions and their effects to the accounting equation.
In addition to transactions 1, 2 and 3, assume the following data:
4. Rendered services and received the full amount in cash, P500
5. Rendered services on account (receivable from customer), P750
6. Purchased office supplies on account (payable to supplier), P200
7. Had some equipment repaired for P400, to be paid after 15 days
8. Mr. Alex, the owner, withdrew P5,000 cash for personal use
9. Paid one-third of the loan obtained in transaction #2
10. Received customer payment from services in transaction #5
The transactions will result to the following effects:
Notice that every transaction results in an equal effect to assets and liabilities plus capital.
The beginning balances are equal. The changes arising from the transactions are equal.
Therefore, the ending balances would still be equal.
The balance of the total assets after considering all of the above transactions amounts to
P36,450. It is equal to the combined balance of total liabilities of P20,600 and capital of
P15,850 (a total of P36,450).
Here are the examples where you will see the effects of every transaction to the major accounts.
Payment of liability
July 20 – The account due to Masigasig Trucking Services was paid in cash.
2. During the year, total liabilities increased by 100,000 and owner’s equity decreased by 75,000,
what is the amount of total assets at the end of the year?
3. If total liabilities increased by 15% and total assets decreased to 810,000, what is the amount of
total owner’s equity at the end of the year?
EXERCISE 2 Directions: Write (+) if there is an increase, (-) if there is a decrease, or NE if there
is no effect on the assets, liabilities and equity accounts. Write your answers on a separate sheet of
paper.
EXERCISE 4 Use additions and subtractions to show the effects of each transaction on the
accounts in the accounting equation. Show new balances after each transaction.
1. The owner invested cash of PHP150,000 or the business earned PHP150,000 cash from
providing services.
2. Purchased equipment at PHP20,000 for cash.
3. The owner withdrew cash of PHP112,500 or the business incurred PHP112,500 expenses and
paid in cash.
4. The company purchased supplies on account.
5. The owner withdrew cash of PHP15,000 or the business incurred PHP15,000 expenses and
paid in cash.
6. Paid liabilities worth PHP53,000.
7. The owner withdrew supplies worth PHP8,000 or the business used supplies worth PHP8,000.
EXERCISE 5 Garcia started a new business and completed these transactions during August:
Aug. 1 Garcia invested PHP48,000 cash in the business.
1 Rented office space and paid PHP800 cash for the August rent.
3 Purchased exploration equipment for PHP22,000 by paying PHP12,000 cash and agreeing to
pay the balance in 3 months.
5 Purchased office supplies by paying PHP1,500 cash.
6 Completed exploration work and immediately collected PHP420 cash for the work.
8 Purchased PHP1,350 of office equipment on credit.
15 Completed exploration work on credit in the amount of PHP8,000.
18 Purchased PHP700 of office supplies on credit.
20 Paid cash for the office equipment purchased on August 8.
24 Billed a client PHP2,400 for work completed; the balance is due in 30 days.
28 Received PHP5,000 cash for the work completed on August 15.
30 Paid the assistant’s salary of PHP1,100 cash for this month.
30 Paid PHP340 cash for this month’s utility bill.
30 Garcia withdrew PHP1,050 cash from the business for personal use.
Required
1. Arrange the following asset, liability, and equity titles in a table: Cash; Accounts Receivable;
Office Supplies; Office Equipment; Exploration Equipment; Accounts Payable; Jerome Garcia,
Capital; Jerome Garcia, Withdrawals; Revenues; and Expenses.
2. Use additions and subtractions to show the effects of each transaction on the accounts in the
accounting equation. Show new balances after each transaction.