Uses of Accounting Information and The Financial Statements
Uses of Accounting Information and The Financial Statements
Uses of Accounting Information and The Financial Statements
13. Financial accounting uses money measures to gauge the impact of business transactions on
specific business entities.
a. Business transactions are economic events that affect a business’s financial position. They
can involve an exchange of value (e.g., a purchase, sale, payment, collection, or loan) or a
“nonexchange” (e.g., the physical wear and tear on machinery, and losses due to fire or
theft).
b. The money measure concept states that business transactions should be measured in terms
of money. Financial statements are normally prepared in terms of the monetary unit of the
country in which the business resides (i.e., in dollars, euros, etc.). When transactions occur
between countries that have different monetary units, the appropriate exchange rate, or the
value of one currency in terms of another, must be used to translate amounts from one
currency to another.
c. For accounting purposes, a business is treated as a separate entity, distinct from its owner
or owners, creditors, and customers—that is, the business owner’s personal bank account,
resources, debts, and financial records should be kept separate from those of the business.
Objective 4: Identify the three basic forms of business organization.
14. The three basic forms of business organization are sole proprietorships, partnerships, and
corporations. Accountants recognize each form as an economic unit separate from its owners.
A sole proprietorship is an unincorporated business owned by one person. The owner receives
all profits, absorbs all losses, and is personally liable for all debts of the business.
A partnership is an unincorporated business owned and managed by two or more persons. The
owners share profits and losses according to a predetermined formula. In some cases, one or more
partners limit their liability for the business’s debts, but at least one partner must have unlimited
liability.
A corporation is a business unit chartered by the state and legally separate from its owners (the
stockholders). Corporations are run by a board of directors, who are elected by the stockholders.
Stockholders enjoy limited liability (i.e., their risk of loss is limited to the amount they paid for
their shares), and ownership of stock can be transferred without affecting operations. The
corporation is the dominant form of American business because it enables companies to amass
large quantities of capital.
Objective 5: Define financial position, and state the accounting equation.
15. Every business transaction affects a firm’s financial position. Financial position (a company’s
economic resources and the claims against those resources) is shown by a balance sheet, so called
because the two sides of the balance sheet must always equal each other. In a sense, the balance
sheet presents two ways of viewing the same business: the left side shows the assets (resources) of
the business, whereas the right side shows who provided the assets. Providers consist of owners
(listed under “owner’s equity”) and creditors (represented by the listing of “liabilities”).
Therefore, it is logical that the total dollar amount of assets must equal the total dollar amount of
liabilities and owner’s equity. This is the accounting equation, which is formally stated as
Assets = Liabilities + Owner’s Equity
Another correct form is
Assets – Liabilities = Owner’s Equity
16. Assets are the economic resources of a business that are expected to benefit future operations.
Examples of assets are cash, accounts receivable, inventory, buildings, equipment, patents, and
copyrights.
17. Liabilities are a business’s present obligations to pay cash, transfer assets, or provide services to
other entities in the future. Examples of such debts are money owed to banks, amounts owed to
creditors for goods bought on credit, and taxes owed to the government.
18. Owner’s equity represents the claims by the owners of a business to the assets of the business. It
equals the residual interest in assets after deducting the liabilities. Because it is equal to assets
minus liabilities, owner’s equity is said to equal the net assets of the business.
19. Owner’s equity is affected by four types of transactions. Owner’s investments increase owner’s
equity. Revenues, which result from selling goods and services, also increase owner’s equity.
Expenses, which represent the costs of doing business, decrease owner’s equity, as do owner’s
withdrawals. When its revenues exceed its expenses, a company has a net income. When its
expenses exceed its revenues, a company has suffered a net loss.
Objective 6: Identify the four basic financial statements.
20. Accountants communicate information through financial statements. The four principal statements
are the income statement, statement of owner’s equity, balance sheet, and statement of cash flows.
21. Every financial statement has a three-line heading. The first line gives the name of the company.
The second line gives the name of the statement. The third line gives the relevant dates (the date
of the balance sheet or the period of time covered by the other three statements).
22. The income statement, whose components are revenues and expenses, is perhaps the most
important financial statement. Its purpose is to measure the business’s success or failure in
achieving its goal of profitability.
23. The statement of owner’s equity relates the income statement to the balance sheet by showing
how the owner’s capital changed during the accounting period. The owner’s capital at the
beginning of the period is the first item on the statement. Because net income belongs to the
owner, it is added to beginning capital, as are any additional investments that the owner made
during the period. Finally, any owner’s withdrawals during the period are subtracted, as is a net
loss, to arrive at the owner’s capital at the end of the period. This ending figure is then stated as
the owner’s capital on the balance sheet.
24. The balance sheet shows the financial position of a business as of a certain date. The resources
owned by the business are called assets; debts of the business are called liabilities; and the
owners’ financial interest in the business is called stockholders’ equity. The balance sheet is also
known as the statement of financial position.
25. The statement of cash flows focuses on the business’s goal of liquidity and contains much
information not found in the other three financial statements. It discloses the cash flows that result
from the business’s operating, investing, and financing activities during the accounting period.
Cash flows refer to the business’s cash inflows and cash outflows. Net cash flows represent the
difference between these inflows and outflows. The statement of cash flows indicates the net
increase or decrease in cash produced during the period.
Objective 7: Explain how generally accepted accounting principles (GAAP) relate to financial
statements and the independent CPA’s report, and identify the organizations that influence
GAAP.
26. Generally accepted accounting principles (GAAP) are the set of conventions, rules, and
procedures that constitute acceptable accounting practice at a given time. The set of GAAP
changes continually as business conditions change and practices improve.
27. The financial statements of publicly held corporations are audited (examined) by licensed
professionals, called certified public accountants (CPAs), to ensure the quality of the
statements. CPAs must be independent of their audit clients (without financial or other ties). On
completing the audit, the CPA reports on whether the audited statements “present fairly, in all
material respects” and are “in conformity with generally accepted accounting principles.”
28. The Public Company Accounting Oversight Board (PCAOB) is a governmental body created
by the Sarbanes-Oxley Act to regulate the accounting profession.
29. The Financial Accounting Standards Board (FASB) is the authoritative body for development
of GAAP. This group is separate from the AICPA and issues Statements of Financial Accounting
Standards.
30. The American Institute of Certified Public Accountants (AICPA) is the professional
association of CPAs. Its senior technical committees help influence accounting practice.
31. The Securities and Exchange Commission (SEC) is an agency of the federal government. It has
the legal power to set and enforce accounting practices for companies whose securities are traded
by the general public.
32. The Governmental Accounting Standards Board (GASB) was established in 1984 and is
responsible for issuing accounting standards for state and local governments.
33. The International Accounting Standards Board (IASB) is responsible for developing
international accounting standards used in many countries throughout the world.
34. The Internal Revenue Service (IRS) enforces and interprets the set of rules governing the
assessment and collection of federal income taxes.
35. Ethics is a code of conduct that applies to everyday life. Professional ethics is the application of a
code of conduct to the practice of a profession. The accounting profession has developed such a
code, intended to guide the accountant in carrying out his or her responsibilities to the public. In
short, the accountant must act with integrity, objectivity, independence, and due care.
a. Integrity means that the accountant is honest, regardless of consequences.
b. Objectivity means that the accountant is impartial in performing his or her job.
c. Independence is the avoidance of all relationships that impair or appear to impair the
objectivity of the accountant, such as owning stock in a company he or she is auditing.
d. Due care means carrying out one’s responsibilities with competence and diligence.
36. The Institute of Management Accountants (IMA) has adopted a code of professional conduct
for management accountants. This code emphasizes that management accountants have
responsibilities in the areas of competence, confidentiality, integrity, and objectivity.
37. The much-publicized financial scandals of some major U.S. corporations have highlighted the
importance of corporate governance, or the oversight of a corporation’s management and ethics
by its board of directors. To strengthen corporate governance, the Sarbanes-Oxley Act requires all
public corporations to establish an audit committee, which is the front line of defense against
fraudulent financial reporting. One of the audit committee’s functions is to engage independent
auditors and review their work.
38. Ratios are used to compare a company’s financial performance from one year to the next and to
make comparisons among companies. One such ratio is the return on assets, which shows how
efficiently a company is using its assets to produce income. Expressed as a percentage, it equals
net income divided by average total assets.
SELF-TEST
Test your knowledge of the chapter by choosing the best answer for each item below.
1. Which of the following is an example of an exchange of value?
a. Collection from a customer
b. Loss from fire
c. Accumulation of interest
d. Loss from theft
2. Which of the following groups uses accounting information for planning a company’s profitability
and liquidity?
a. Management
b. Investors
c. Creditors
d. Economic planners
3. Economic events that affect the financial position of a business are called
a. separate entities.
b. business transactions.
c. money measures.
d. financial actions.
4. For legal purposes, which of the following forms of business organization is (are) treated as a
separate economic unit from its owner(s)?
a. Sole proprietorship
b. Corporation
c. Partnership
d. All of the above
5. If a company has liabilities of $20,000 and owner’s equity of $37,000, its assets are
a. $38,000.
b. $76,000.
c. $57,000.
d. $19,000.
6. Revenues and withdrawals appear, respectively, on the
a. balance sheet and income statement.
b. income statement and balance sheet.
c. statement of owner’s equity and balance sheet.
d. income statement and statement of owner’s equity.
7. Generally accepted accounting principles
a. define accounting practice at a point in time.
b. are similar in nature to the principles of chemistry or physics.
c. rarely change.
d. are not affected by changes in the ways businesses operate.
Matching*
Match each term with its definition by writing the appropriate letter in the blank.
1. _____Accounting a. The value of one currency in terms
of another
2. _____Bookkeeping
b. A business owned by stockholders
3. _____Computer
but managed by a board of directors
4. _____Management information system
c. Assets taken from the business by
(MIS)
the owner for personal use
5. _____Management accounting
d. The concept that all business
6. _____Financial accounting transactions should be measured in
7. _____Accounting equation terms of money
*Note to student: The matching quiz might be completed more efficiently by starting with the definition
and searching for the corresponding term.
Short Answer
Use the lines provided to answer each item.
1. On the lines that follow, insert the correct heading for the annual income statement of Tolan
Company on July 31, 20xx.
______________________________________________________________________________
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2. Briefly distinguish between bookkeeping and accounting.
______________________________________________________________________________
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3. Briefly define the terms below, all of which relate to the accountant’s Code of Professional
Conduct.
a. Integrity ___________________________________________________________________
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b. Objectivity ________________________________________________________________
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c. Independence ______________________________________________________________
__________________________________________________________________________
d. Due care __________________________________________________________________
__________________________________________________________________________
4. What three broad groups use accounting information?
______________________________________________________________________________
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5. What two objectives must be met for a company to survive?
______________________________________________________________________________
______________________________________________________________________________
6. List the four principal financial statements and briefly state the purpose of each.
Statement
a. __________________________________________________________________________
b. __________________________________________________________________________
c. __________________________________________________________________________
d. __________________________________________________________________________
Purpose
a. __________________________________________________________________________
__________________________________________________________________________
b. __________________________________________________________________________
__________________________________________________________________________
c. __________________________________________________________________________
__________________________________________________________________________
d. __________________________________________________________________________
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True-False
Circle T if the statement is true, F if it is false. Provide explanations for false answers, using the blank
lines below.
1. T F Financial position can best be determined by referring to the balance sheet.
2. T F The IRS is responsible for interpreting and enforcing GAAP.
3. T F One form of the accounting equation is Assets – Liabilities = Owner’s Equity.
4. T F Revenues have the effect of increasing owner’s equity.
5. T F The existence of Accounts Receivable on the balance sheet indicates that the company
has one or more creditors.
6. T F When expenses exceed revenues, a company has suffered a net loss.
7. T F The return on assets is expressed in terms of a dollar amount.
8. T F Withdrawals appear as a deduction on the income statement.
9. T F The current authoritative body dictating accounting practice is the PCAOB.
10. T F A sole proprietor is personally liable for all debts of the business.
11. T F The statement of cash flows would disclose whether or not land was purchased for cash
during the period.
12. T F The statement of owner’s equity links a company’s income statement to its balance
sheet.
13. T F The IASB is responsible for setting guidelines for state and local governments.
14. T F A corporation is managed directly by its stockholders.
15. T F Generally accepted accounting principles are not like laws of math and science; they
are guidelines that define correct accounting practice at a given point in time.
16. T F Net assets equal assets plus liabilities.
17. T F The major sections of a balance sheet are assets, liabilities, owner’s equity, revenues,
and expenses.
18. T F A business transaction must always involve an exchange of money.
19. T F A management information system deals not only with accounting, but with other
activities of a business as well.
20. T F The income statement is generally considered to be the most important financial
statement.
21. T F A business should be understood as an entity that is separate and distinct from its
owners, customers, and creditors.
22. T F Economic planners are accounting information users with a direct financial interest.
23. T F The essence of an asset is that it is expected to benefit future operations.
24. T F Cash flow is a measure of profitability.
25. T F Violation of the Sarbanes-Oxley Act can result in criminal penalties.
26. T F Investments of assets into a business by its owner appear in the statement of cash flows
as an investing activity.
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Multiple Choice
Circle the letter of the best answer.
1. Which of the following accounts would not appear on the balance sheet?
a. Utilities Expense
b. Charles Mason, Capital
c. Accounts Receivable
d. Wages Payable
2. Companies whose stock is publicly traded must file financial statements with the
a. FASB.
b. GASB.
c. SEC.
d. AICPA.
3. One characteristic of a corporation is
a. unlimited liability of its owners.
b. the ease with which ownership is transferred.
c. ownership by the board of directors.
d. dissolution upon the death of an owner.
4. Which of the following statements does not involve a distinct period of time?
a. Income statement
b. Balance sheet
c. Statement of cash flows
d. Statement of owner’s equity
5. The principal purpose of an audit by a CPA is to
a. express an opinion on the fairness of a company’s financial statements.
b. detect fraud by a company’s employees.
c. prepare the company’s financial statements.
d. assure investors that the company will be profitable in the future.
6. The intentional preparation of fraudulent financial statements can result from all of the following
except
a. fictitious sales or order.
b. the manipulation of inventory records.
c. recording an expense that has been incurred but not yet paid.
d. the misapplication of accounting principles.
7. In a partnership,
a. profits are always divided equally among partners.
b. management consists of the board of directors.
c. no partner is liable for more than a proportion of the company’s debts.
d. dissolution results when any partner leaves the partnership.
8. Which of the following is not a major heading on a balance sheet or income statement?
a. Accounts receivable
b. Owner’s equity
c. Liabilities
d. Revenues
9. Which of the following is not an activity listed on the statement of cash flows?
a. Investing activities
b. Funding activities
c. Operating activities
d. Financing activities
10. Which of the following transactions does not involve an exchange of value?
a. Purchase of land on credit
b. The sale of goods and services
c. The wear and tear on equipment
d. Payment on a loan
Exercises
1. Pacific Enterprises, a publicly held corporation, always publishes annual financial statements.
This year, however, it has suffered a very large loss, and it therefore would like to limit access to
its financial statements. Why might each of the following insist on seeing Pacific’s financial
statements?
a. Potential investors in Pacific
e. Pacific’s management
2. Indian Ridge Company had assets of $120,000 and liabilities of $80,000 at the beginning of the
year. During the year assets decreased by $15,000 and owner’s equity increased by $10,000. What
is the amount of liabilities at year end? (Hint: Try using the accounting equation to solve this
one.)
$_______________
3. Following are the accounts of Philo’s TV Repair Company as of December 31, 20xx:
Accounts Payable $ 1,300
Accounts Receivable 1,500
Buildings 8,000
Cash ?
P. Farnsworth, Capital 17,500
Equipment 850
Land 1,000
Truck 4,500
Using this information, prepare a balance sheet in good form. (You must derive the dollar amount
for Cash.)
Liabilities
Owner’s Equity
1 2 3 4
6 7
8 9 10
11 12 13
14 15
16
17
18 19
20
21
22
ACROSS DOWN