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    Ece 5809

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    Narayana
    The document provides guidelines for converting sub post offices to head post offices and bifurcating existing head post offices. It specifies the criteria for conversion or bifurcation, including a minimum number of sub post offices that must be attached. It also notes that proposals must include all required information for proper examination.

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    Ece 5809

    Uploaded by

    Narayana
    22 views4 pages
    The document provides guidelines for converting sub post offices to head post offices and bifurcating existing head post offices. It specifies the criteria for conversion or bifurcation, including a minimum number of sub post offices that must be attached. It also notes that proposals must include all required information for proper examination.

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    ECE_5809

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    The document provides guidelines for converting sub post offices to head post offices and bifurcating existing head post offices. It specifies the criteria for conversion or bifurcation, including a minimum number of sub post offices that must be attached. It also notes that proposals must include all required information for proper examination.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    22 views4 pages

    Ece 5809

    Uploaded by

    Narayana
    The document provides guidelines for converting sub post offices to head post offices and bifurcating existing head post offices. It specifies the criteria for conversion or bifurcation, including a minimum number of sub post offices that must be attached. It also notes that proposals must include all required information for proper examination.

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    © All Rights Reserved
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    You are on page 1of 4

    No.

    Q- 1418/202 1-PE-I-DoP
    Government of India
    Ministry of Communications
    Department of Posts
    (PE-I Section)
    Dak Bhawan, Sansad Marg,
    New Delhi- 110 001
    Dated: 26th August, 2021
    To,

    All Chief Postmasters General / Postmasters General

    Subject: Proposals for conversion/upgradation of Sub Post Office into


    Head Post Offrce and bifurcation of Head Post Office- Reg.

    Sir/l\[adam,

    With reference to the above mentioned subject, this is to state


    that as per extant instructions, issued vide this office letter no. 33'61/82-PE-I
    dated 09.11.1982 and reiterated vide letter no. 14- 12199-PE-I dated
    11.08.2000, all the proposats, fulfiIling the prescribed criteria (copy enclosed),
    for conversion-/upgradation of Sub Post Office into Head Post Office and
    bifurcation of Head Post Office are required to be referred to the Directorate
    for approval.

    2. However, it has been noticed that the proposals received from the
    Circles contain insufficient/incomplete information which are crucial for
    proper examination of the proposal.

    3. Therefore, it is requested to ensure that all the proposals for


    conversion / upgradation of Sub Post Office into Head Post Office and
    bifurcation of Head Post OIfice being referred to the Directorate should
    invariably contain the following:-

    (il Proposal should fulfill the prescribed criteria (copy enclosed), for
    conversion/upgradation of Sub Post Office into Head Post Office and
    bifurcation of Head Post Office.
    (iil Full justification for conversion of Sub'Post Office/bifurcation of the
    HO.
    (iiil Name of the Sub-Post Office proposed for conversion/upgradation
    into head offrce with the name of the head ofiice it is presently
    attached with.

    ?%e t of3
    No.Q- 1418 l2O2l-PE-I-DoP dtd: 26.08 .202t

    (iv) Name of the Revenue District/Districts with its/their headquarters in


    which the Sub-Post Office proposed for conversion/upgradation into
    head office and its present head office are situated.

    (v) Is there a head office at the district headquarters, if yes, name of the
    HO(s) alongwith with number of SOs attached to it(them).
    (vi) Sketch map showing the bifurcation of jurisdiction of present HO and
    proposed HO.
    (vii) Number and Names of SOs attached with the (d present HO, G)
    residual HO and (c) proposed HO.
    (viiil Is the proposed HO conveniently situated and well connected by rail
    and bus routes.
    (ix) No. of active and dormant Accounts in the (a) present HO, G)
    residual HO and (c) proposed HO.
    (x) Arrangement of accommodation for the proposed HO which should be
    in accordance with the Schedule of Accommodation.
    (xi) Staff strength in the present and proposed HO.
    (xii) Arrangement of all the posts required for the proposed HO. No new
    post shall be created for the proposed Division. Circle should arrange
    all the posts by way of redeployment from within the Circle.
    in conversion/upgradation
    (xru) Quantified financial implication involved
    of SO/bifurcation of HO separately indicating recurring and non
    recurring expenditure.
    (xiv) ECR calculation before and after creation of proposed HO.
    (xv) Benefits to the Department (in terms of Revenue, Administration,
    staff satisfaction etc.) and to members of Public.
    (xvi) Concurrence of CIFA and approval of Chief PMG.

    Yours

    Encl: as above.
    Mittal)
    Assistant Director General eE-I)
    Tele No. 23044768

    Page 2 of 3
    No.Q-14/8/2021-PE-I-DoP dtd: 26.08.202 1

    Copy to:

    1 PSO/Sr.PPS to Secretary (Posts) / Director General Postal Services.


    2 Sr. PPS / PPS / PS to Addl. DG (Co-ordination) / Member (Banking) /
    Member (O) / Member (P)/ Member (Planning & HRD, Member
    (PLI)/ Member (Tech).
    Additional Secretary & Financial Adviser.
    4 Director, RAKNPA / Directors of AII PTCs.
    5 Dy. Director General (Pers.)/Dy. Director General (RB & Plg.).
    6 AII General Managers (Finance) / Directors Postal Accounts / DDAP
    7 GM, CEPT for uploading the order on the India Post web site.
    8 Guard File
    I Spare copies. I
    (Dharmendar Kumar)
    Section Officer (PE-I)
    Tele: Oll-2304 4822

    Page 3 of 3
    Chapter 52 - STAITDARDS FOR COIIVERSION OF LSG SUB POST
    OFFICE INTO HEAD POST OFFICE AI{D BIFURCATION OF
    HEAD POSI OFFICE

    1. Each district should have a head post olficc providcd a minimum of 20 sub
    post officcs can bc attached to it. In thc casc of backward areas or placcs
    whcrc thcre will bc a definite improvemcnt in financing sub post
    offices/branch post offices, a lowcr standard may be adopted, subject to the
    approval of tJ'c Directoratc.

    2. If thcre is no I{O in a district , opening of HO can be considered, if at least 2O


    SOs in the same district can bc attached with advantage, to the proposed t{O
    irrespcctive of thc fact whethcr parcnt HO has 6O SOs or not. It has, however,
    to bc cnsurcd that such up gradation docs not bring thc number of SOs in
    account with rcsiduary HO bclow 20.

    3. An existing HO should bc bifurcated, if the numbcr of sub oflices attached to


    it excceds 60. It should howevcr, be ensurcd that as a rcsult of the change
    ncithcr thc new nor old IIO has lcss than 20 sub offrces attachcd to it.

    Notc : Sub-Oflices includc Departmental Sub - Offrces justified


    purely on the workload basis.

    (DG P & T No 33-15l7l-I'] & I dtd22-12-t979 and PRB dt 12-8-1983)

    227

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