Letters Placing Order

BUSINESS
LETTERS
LETTERS
PLACING ORDER
POINTS TO REMEMBER
1) be clear and precise in placing the order.

2) state the quantity of goods/items required.
3) ask for quality products and request for discount.
4) ensure that the company takes care of proper packaging and delivery of items.
5) ask for serving of relevant products.
FORMAT
Sender’s address
Date
Receiver’s designation and address
Subject: placing order for………………………………..
Salutation
Content to be divided into 3 paragraphs
Paragraph 1
Introduction- mention any previous communication/inquiry/some other reference such as

advertisement etc.
Paragraph 2
Placing order in a tabular form
S.No. Items Other Specifications

(minimum 5 items)
In case of books
S.No. Title and author Publisher

(minimum 5 books)
Paragraph 3
Terms and conditions applicable while placing order
1) Specify date of delivery

2) Corporate/institutional/bulk purchase discount applicable
3) What happens if goods are damaged
4) Action you would take-return/replacement/delayed payment
(We usually do business on ____days credit basis.We undertake to make payment within the
stipulated time.)
(In case,the goods are found to be damaged/defective/not according to order
specification,payment will be deferred till the replacement is made at your cost)
Thanking You
Yours sincerely
Signature
Name (capital letters)
Designation (if any)
Enclosure: demand draft/cheque no.______________dated_______________for
Rs_____________towards advance payment.
Example 1.) You are Neha Sharma , the librarian of Laxmi Public School, Faridabad, Haryana.
Write a letter placing order for books to M/S Rachna Sagar Publishing house, Nai Sadak,
Chandni Chowk, Delhi.
Laxmi Public School

Faridabad, Haryana
18 July 2020
The Proprietor
M/S Rachna Sagar Publishing House
Nai Sadak
Chandni Chowk
Delhi
Subject – Placing orders for books
Sir
We would like to thank you for the catalogue you sent in response to our enquiry dated 18
June 2020 regarding the books required for the next academic session.
We would appreciate if you send the following books.

S.No. Title and author Publisher
1 A Tale of Two Cities - Charles Dickens Oxford University Press
2 Robinson Crusoe - Daniel Defoe Oxford University Press
3 Gulliver's Travels - Jonathan Swift Macmillan
4 The Adventures of Huckleberry Finn - Mark Twain Frank Publishers
5 Matilda - Roald Dhal Frank Publishers
Please ensure proper packaging to avoid any damage. No compromise on the quality of
paper or printing will be accepted. We usually do business on 15 days credit basis, we
undertake to make the payment within the stipulated time period. If the books are not sent
by 15 August 2020, the order will be cancelled.
Thanking you
Yours sincerely
Signature
NEHA SHARMA
Librarian
Enclosure – Demand draft no. 16242 dated 17 July 2020 for Rs. 5000 towards advance
payment.
Example 2.) You are sports secretary of Salwan Public School, Rajendra Nagar, New Delhi.
You need a few items for the Annual Sports Day to be held in your School.
Write a letter to The Unique Sports House, 16A, Model Town, New Delhi
placing an order for sports goods.
Salwan Public School

Rajendra Nagar
New Delhi
18 July 2020
The Proprietor
Unique Sports House
16A, Model Town
New Delhi
Subject – Placing order for Sports goods.
Sir
We would like to thank you for the catalogue you sent in response to our enquiry dated 26
June 2029. We would to place an order for sports goods required for the Annual Sports Day
to be held in the month of August.
It would be grateful if you provide us the following items:
S.No. Item Catalogue No.

1 Football A124
2 Badminton racquets A146
3 Shuttle Cock B123
4 Stop Watch B146
5 Tennis Balls C26
Please ensure proper packaging to avoid any damage. No compromise on the quality of
goods will be accepted. Damaged goods or goods of inferior quality will neither be accepted
nor any compensation will be paid for the same. We usually do business on 20 days credit
basis. We undertake to make the payment within the stipulated time. If the goods are not
delivered by 5 August 2020, the order would stand cancelled.
Thanking You
Yours Sincerely
signature
KASHISH GUPTA
Enclosure :- Demand draft no. 1234 dated 18 July 2020 for Rs. 10,000 towards advance
payment.
ASSIGNMENT QUESTIONS
1) You are Rajeev Kumar, Caretaker, Salawan Public School, Rajendra Nagar, Delhi.Write a
letter to M/S Furniture World, Kirti Nagar, Delhi,placing order for school furniture.
2) You are Dinesh Kumar,owner of Surya Hotel,Karol Bagh, Delhi.Write a letter to the Sales
Manager, Vijay Sales, Patel Nagar,Delhi placing order for some electric appliances .

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BUSINESS

1) be clear and precise in placing the order.

Receiver’s designation and address

Subject: placing order for………………………………..

Content to be divided into 3 paragraphs

Introduction- mention any previous communication/inquiry/some other reference such as

Placing order in a tabular form

S.No. Items Other Specifications

S.No. Title and author Publisher

1) Specify date of delivery

Laxmi Public School

Subject – Placing orders for books

We would appreciate if you send the following books.

Salwan Public School

Subject – Placing order for Sports goods.

It would be grateful if you provide us the following items:

S.No. Item Catalogue No.

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