AudioCodes 400HD Series of High Definition IP Phones

HD VoIP 430HD and 440HD IP Phone

User’s Manual
430HD and 440HD IP Phone
Version 2.2.12
User's Manual Contents

Table of Contents
1 Introducing AudioCodes' 430HD and 440HD IP Phones .......................................... 9
1.1 About AudioCodes' Series of High Definition IP Phones ...................................................9
1.2 Cutting Edge Voice Quality & HD VoIP .............................................................................9
2 Setting up the Phone................................................................................................. 11
2.1 Unpacking ........................................................................................................................11
2.2 Device Description ...........................................................................................................11
2.2.1 Front View .......................................................................................................................... 11
2.2.2 Rear View .......................................................................................................................... 14
2.3 Cabling.............................................................................................................................15
2.4 Mounting the Phone.........................................................................................................16
2.4.1 Mounting the Phone on a Desk ......................................................................................... 16
2.4.1.1 Routing the Handset Cable ................................................................................ 16
2.4.2 Mounting the Phone on a Wall........................................................................................... 17
3 Getting Started........................................................................................................... 19
3.1 LCD in Idle State..............................................................................................................19
3.2 LCD in Ongoing Call State ...............................................................................................19
3.3 Default Softkeys...............................................................................................................20
3.4 Accessing Menus .............................................................................................................22
3.5 Entering Numbers, Alphabetical Letters and Symbols ....................................................23
3.6 Displayed Messages........................................................................................................25
4 Customizing Your Phone .......................................................................................... 27
4.1 Selecting Language .........................................................................................................27
4.2 Selecting Ring Tone ........................................................................................................28
4.3 Enabling Call Waiting.......................................................................................................29
4.4 Setting Date and Time .....................................................................................................30
4.5 Changing LCD Contrast Level .........................................................................................31
4.6 Changing BLF LCD Contrast ...........................................................................................32
4.7 Setting the LCD Backlight Timeout ..................................................................................33
4.8 Changing the Default Answer Device ..............................................................................34
4.9 Restarting the Phone .......................................................................................................35
4.10 Adjusting Volume .............................................................................................................36
4.10.1 Adjusting Ring Volume ...................................................................................................... 36
4.10.2 Adjusting Tones Volume .................................................................................................... 36
4.10.3 Adjusting Handset Volume ................................................................................................ 37
4.10.4 Adjusting Speaker Volume ................................................................................................ 37
4.10.5 Adjusting Headset Volume ................................................................................................ 37
4.11 Defining Call Forwarding .................................................................................................38
4.12 Managing Your Personal Directory ..................................................................................40
4.12.1 Accessing the Personal Directory ...................................................................................... 40
4.12.2 Adding a Contact to the Personal Directory ...................................................................... 40
4.12.3 Editing Contact Information ............................................................................................... 41
4.12.4 Deleting a Contact ............................................................................................................. 42
4.12.5 Searching for a Contact ..................................................................................................... 42
4.13 Configuring Speed Dial Keys ...........................................................................................43
4.13.1 Configuring a Speed Dial Key through the Personal Directory ......................................... 43
4.13.2 Configuring a Speed Dial Key through a BLF Button ........................................................ 44
4.13.2.1 Editing a Speed Dial Key .................................................................................... 44
4.13.2.2 Deleting a Speed Dial Key ................................................................................. 45
4.14 Performing Keys Configuration ........................................................................................46

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4.14.1 Configuring Function Keys ................................................................................................. 46

4.14.1.1 430HD Phone ..................................................................................................... 46
4.14.1.2 440HD Phone ..................................................................................................... 47
4.14.1.2.1 Creating Additional Function Keys 48
4.14.1.2.2 Determining BLF Indications 48
4.14.2 Configuring Programmable Keys ....................................................................................... 49
4.14.2.1 Configuring a Programmable Key as a Key Event ............................................. 50
4.14.3 Softkeys ............................................................................................................................. 51
4.14.3.1 Programmable SoftKeys (PSKs) ........................................................................ 51
4.14.4 Configuring a Navigation Key Position Function ............................................................... 52
4.14.4.1 Removing a Configured Navigation Key Position .............................................. 53
5 Performing Basic Operations ................................................................................... 55
5.1 Using Audio Devices........................................................................................................55
5.2 Making Calls ....................................................................................................................55
5.2.1 Dialing ................................................................................................................................ 56
5.2.2 Redialing ............................................................................................................................ 56
5.2.3 Dialing a Missed Call ......................................................................................................... 57
5.3 Answering Calls ...............................................................................................................58
5.4 Rejecting Incoming Calls .................................................................................................59
5.5 Silencing Incoming Calls..................................................................................................59
5.6 Ending a Call ...................................................................................................................59
5.7 Viewing Missed, Received and Dialed Calls ....................................................................60
6 Performing Advanced Operations ........................................................................... 63
6.1 Answering Waiting Calls ..................................................................................................63
6.2 Placing a Call on Hold .....................................................................................................63
6.3 Calling a Contact Listed in the Directory ..........................................................................63
6.4 Enabling Auto Redial .......................................................................................................63
6.5 Speed-Dialing ..................................................................................................................64
6.6 Transferring Calls ............................................................................................................65
6.6.1 Performing an Attended Transfer ...................................................................................... 65
6.6.2 Performing a Semi-Attended Transfer ............................................................................... 66
6.6.3 Performing a Blind Transfer ............................................................................................... 68
6.7 Hosting a 3‐Way Conference Call ...................................................................................69
6.7.1 Leaving a 3-Way Conference You Set up without Disconnecting the Others ................... 70
6.8 Muting Calls .....................................................................................................................70
6.9 Activating Do Not Disturb.................................................................................................70
6.10 Retrieving Voice Mail Messages......................................................................................72
6.11 Using Multiple Lines.........................................................................................................73
6.11.1 Choosing a Line ................................................................................................................. 73
6.11.2 Making a Call on a Line ..................................................................................................... 73
6.11.3 Making Two Calls on a Line............................................................................................... 73
6.11.4 Making Multiple Line Calls ................................................................................................. 74
6.11.5 Toggling Between Multiple-Line Calls................................................................................ 74
6.11.6 Toggling Between Calls on the Same Line ........................................................................ 74
6.11.7 Answering Calls ................................................................................................................. 75
6.11.8 Ending Calls ....................................................................................................................... 75
6.12 Multicast Paging ..............................................................................................................75
6.12.1 Configuring Multicast Paging ............................................................................................. 75
6.12.2 Paging a Live Message ..................................................................................................... 76
6.12.3 Receiving a Paged Message ............................................................................................. 77
6.13 Logging into a Remote HTTP/S Server ...........................................................................78
7 Troubleshooting ........................................................................................................ 79

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User's Manual Contents

A Specific Third-Party Features ................................................................................... 81

A.1 BroadSoft .........................................................................................................................81
A.1.1 Shared Call Appearance .................................................................................................... 81
A.1.1.1 Demonstrating the SCA Feature's Capabilities .................................................. 82
A.1.2 Monitored Lines Based on BroadSoft's BroadWorks BLF Service .................................... 85
A.1.3 Configuring the 'Forward No Reply' Timeout as Number of Rings .................................... 86
A.1.4 Automatically Receiving an External Line ......................................................................... 86
A.1.5 Limiting Configuration of Function Keys as Line Keys ...................................................... 86
A.1.6 Viewing VOICEMAIL Indications Per Line ......................................................................... 86
A.1.7 Listening in Capability for Call Center Supervisors ........................................................... 86
A.1.1 Recording an Agent's Welcome Greeting.......................................................................... 87
A.2 Genesys' Contact Centers ...............................................................................................88
A.2.1 Using the BroadSoft ACD .................................................................................................. 88
A.2.1.1 Setting Unavailability Status ............................................................................... 88
A.2.1.2 Setting Availability Status ................................................................................... 89
A.2.2 Presence Management ...................................................................................................... 89
A.2.3 Logging In .......................................................................................................................... 89
A.2.4 Logging Out ....................................................................................................................... 90
A.2.5 Configuring Do Not Disturb (DnD) ..................................................................................... 90
A.2.6 Configuring Automatic Forwarding .................................................................................... 90
A.2.7 Listening in Capability for Call Center Supervisors ........................................................... 91
A.2.8 Setting up a Remote Conference ...................................................................................... 91
A.2.9 Recording an Agent's Welcome Greeting.......................................................................... 93

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List of Figures
Figure 2-1: Front View ...................................................................................................................................... 12
Figure 2-2: Rear View ....................................................................................................................................... 14
Figure 2-3: Cabling ........................................................................................................................................... 15
Figure 3-1: LCD in Idle State ............................................................................................................................ 19
Figure 3-2: LCD in Ongoing Call State ............................................................................................................. 19
Figure 3-3: Menus............................................................................................................................................. 22
Figure 3-4: Alphanumerical Selection............................................................................................................... 23
Figure 3-5: Selected Alphanumerical Mode (Abc) ............................................................................................ 23
Figure 3-6: Entering a Symbol such as a Full Stop .......................................................................................... 24
Figure A-1: SCA................................................................................................................................................ 81
Figure A-2: Two 440HD Phones in the SCA Group ......................................................................................... 82
Figure A-3: Phones in the SCA Group Ring, Alerting to an Incoming Call....................................................... 83
Figure A-4: Phone 1 after Answering the Incoming Call .................................................................................. 83
Figure A-5: Phone 2 after Phone 1 Answers .................................................................................................... 84

List of Tables
Table 2-1: Font View Description ..................................................................................................................... 13
Table 2-2: Rear View Description ..................................................................................................................... 14
Table 3-1: LCD in Idle State ............................................................................................................................. 19
Table 3-2: LCD in Ongoing Call State .............................................................................................................. 19
Table 3-3: Default Softkeys for all Menus......................................................................................................... 20
Table 3-4: Messages Displayed on LCD Indicating Processes In Progress .................................................... 25
Table 4-1: BLF Indications ................................................................................................................................ 48
Table 7-1: Troubleshooting ............................................................................................................................... 79
Table A-1: LED Behaviors on an IP Phone in an SCA Group .......................................................................... 82
Table A-2: Genesys Contact Center Phones' BroadSoft ACD ......................................................................... 88

User's Manual 6 Document #: LTRT-12940

User's Manual Notices

Notice
Information contained in this document is believed to be accurate and reliable at the time of printing.
However, due to ongoing product improvements and revisions, AudioCodes cannot guarantee
accuracy of printed material after the Date Published nor can it accept responsibility for errors or
omissions. Updates to this document and other documents can be viewed by registered customers at
http://www.audiocodes.com/downloads.
© Copyright 2017 AudioCodes Ltd. All rights reserved.
This document is subject to change without notice.
Date Published: Sep-28-2017

Trademarks
AudioCodes, AC, HD VoIP, HD VoIP Sounds Better, IPmedia, Mediant, MediaPack, What’s
Inside Matters, OSN, SmartTAP, VMAS, VoIPerfect, VoIPerfectHD, Your Gateway To VoIP, 3GX,
VocaNOM and CloudBond 365 are trademarks or registered trademarks of AudioCodes Limited
All other products or trademarks are property of their respective owners. Product specifications
are subject to change without notice.

WEEE EU Directive
Pursuant to the WEEE EU Directive, electronic and electrical waste must not be disposed of with
unsorted waste. Please contact your local recycling authority for disposal of this product.

Customer Support
Customer technical support and services are provided by AudioCodes or by an authorized
AudioCodes Service Partner. For more information on how to buy technical support for
AudioCodes products and for contact information, please visit our Web site at
www.audiocodes.com/support.

Abbreviations and Terminology

Each abbreviation, unless widely used, is spelled out in full when first used.

Documentation Feedback
AudioCodes continually strives to produce high quality documentation. If you have any comments
(suggestions or errors) regarding this document, please fill out the Documentation Feedback form
on our Web site at http://www.audiocodes.com/downloads.

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Related Documentation
Document Name

430HD and 440HD IP Phone Release Notes

420HD, 430HD and 440HD IP Phone Administrator’s Manual
430HD IP Phone Quick Guide
440HD IP Phone Quick Guide

Document Revision Record

LTRT Description

11926 Version 2.2.2. May 2015.

11927 Version 2.2.4. August 2015.
11928 Version 2.2.8. February 2016.
12940 Version 2.2.12. September 2017.

User's Manual 8 Document #: LTRT-12940

User's Manual 1. Introducing AudioCodes' 430HD and 440HD IP Phones

1 Introducing AudioCodes' 430HD and 440HD

IP Phones
AudioCodes 430HD and 440HD IP Phone are based on AudioCodes High Definition voice
technology, providing clarity and a rich audio experience in Voice-over-IP (VoIP) calls. The
430HD and 440HD are multiple-line (up to 6 lines), 2 concurrent calls per line premium model
which includes a large monochrome multi-language graphic LCD display, 40 configurable
softkeys and 12 programmable softkeys (PSKs).
The phones are fully-featured telephones that provide voice communication over an IP network,
allowing you to place and receive phone calls, put calls on hold, transfer calls, make conference
calls, etc.
Read this User’s Manual carefully to learn how to operate this product and take advantage of its
multiple features.

1.1 About AudioCodes' Series of High Definition IP Phones

AudioCodes Series of High Definition IP Phones offers a new dimension of voice call quality and
clarity for the IP Telephony market. This new series of IP Phones further expands AudioCodes’
VoIP product offering for the service providers’ hosted services, Enterprise IP telephony and
Enterprise contact centers markets. As a natural addition to the AudioCodes Mobile Clients,
Media Gateway, Media Server & Multi-Service Business Gateway products, the AudioCodes
Series of High Definition IP Phones enable Systems Integrators and end-customers to build end-
to-end solutions that rely on AudioCodes’ technological advantage and proven track record in
providing state-of-the-art products. The AudioCodes Series of High Definition IP Phones meet a
growing demand for High Definition VoIP solutions in end-user phones and terminals, improving
the productivity and efficiency of business communications with new quality standards set by the
High Definition voice technology.

1.2 Cutting Edge Voice Quality & HD VoIP

Based on AudioCodes’ advanced, robust and field-proven VoIPerfectHD™ software,
AudioCodes’ IP Phones are designed to utilize the most popular wideband coders. Each of these
phones features enhanced proprietary capabilities, such as packet loss concealment, high quality
wideband acoustic echo canceler, and low-delay adaptive jitter buffers to enrich the HD VoIP
experience.

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User's Manual 2. Setting up the Phone

2 Setting up the Phone

2.1 Unpacking
When unpacking, make sure that the following items are present and undamaged:

430HD and 440HD IP Phone / Stand Handset / Cord

Cat 5e Ethernet Cable AC Power Adapter (Optional)

If anything appears to be missing or broken, contact the distributor from whom you purchased the
phone for assistance.

2.2 Device Description

Use the graphics below to identify and familiarize yourself with the device's hardware functions.

2.2.1 Front View

The front view of the phone is shown in Figure 2-1 and described in Table 2-1.

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Figure 2-1: Front View

14 3

5
15 6

7
16
8
9

17 10

18 11

19 12

13

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User's Manual 2. Setting up the Phone

Table 2-1: Font View Description

Item # Label/Name Description

1 Ring LED Flashing blue light visually indicates an incoming call.

2 Integrated Liquid Crystal Display containing twelve Function Key buttons (see below).
Sidecar
Contacts LCD
3 Function Key Twelve Function Key buttons to quickly call the contact whose name is
Buttons for displayed adjacent to it or for multicasting paged messages to a Paging
Speed Dial & Group. You can configure these speed dial buttons with BLF functionality.
BLF and On the 440HD phone, a dedicated electronic screen (BLF LCD) displays
Multicast contacts’ names. On the 430HD phone, you can attach to a paper strip
Paging handwritten contacts’ names.
4 LCD Liquid Crystal Display. Interactive screen displaying calling information,
letting you to configure phone features.
5 Softkeys See Section 3.3.
6 Navigation Press the upper rim to scroll up menus/items in the LCD display screen.
Control / OK Press its lower rim to scroll down. Press its left or right rim to move the
cursor left or right (when editing a contact number for example). Press the
OK button to select a menu/item/option.
7 VOICE MAIL Retrieves voice mail messages.
8 CONTACTS Press to directly access the directory menu.
9 MENU Accesses menus (1) Call Log (2) Directory (3) Keys Configuration (4)
Settings (5) Status (6) Administration.
10 REDIAL Accesses a list of recently dialed numbers; one can be selected to redial.
11 TRANSFER Transfers a call.
12 HOLD Places an active call on hold.
13 Alphanumerical Keys for entering numbers, alphabetical letters and symbols (e.g., colons)
Keypad
14 --- Programmable keys, located on each side of the LCD, to which you can
assign functions.
15 x Cancel an action, such as dialing a number, after beginning it.
▲
VOL Increases or decreases the volume of the handset, headset, speaker, ring
16
VOL tone and call progress tones.
▼
17 MUTE Mutes a call.
18 HEADSET Activates a call using an external headset.
19 SPEAKER Activates the speaker, allowing a hands-free conversation.

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2.2.2 Rear View

The rear view of the phone is shown in the figure below and described in the table below.
Figure 2-2: Rear View

2 5

3 4

Table 2-2: Rear View Description

# Label Description
Handset jack, i.e., RJ-9 port, to connect the handset.
1
RJ-45 port to connect to the Ethernet LAN cable for the LAN connection
2
(uplink - 10/100/1000 Mbps). If you're using Power over Ethernet (PoE),
power to the phone is supplied from the Ethernet cable (draws power
from either a spare line or signal line).
RJ-45 port for connecting the phone to a PC (10/100/1000 Mbps
3
downlink).
12V DC power jack that connects to the AC power adapter.
4
Headset jack, i.e., RJ-9 port that connects to an external headset.
5

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User's Manual 2. Setting up the Phone

2.3 Cabling
This section shows how to cable your phone.
Figure 2-3: Cabling

3 2
4

Action Description

1 Connect the short, straight end of the cord to the handset.

Connect the longer, straight end to the jack (RJ-9 port, for the handset) on the phone.

2 Connect the RJ-45 LAN port to your LAN network (LAN port or LAN switch/router), using a
CAT 5 / 5e Ethernet cable

3 Connect the RJ-45 PC port to a computer, using a CAT 5 / 5e straight-through Ethernet

cable

4 Connect the connector tip of the AC power adapter to the phone’s power socket (labelled DC
12V). Connect the two-prong AC adapter directly to the electrical wall outlet. When the
phone powers up, all the LEDs momentarily light up
5 Connect the RJ-9 headset jack to a headset (optional)

Note: If the LAN to which the phone is connected supports Power over Ethernet (PoE), no
AC adapter is required; the phone receives power from the Ethernet network.

Prior to connecting power, see the Compliancy and Regulatory Information at

www.audiocodes.com/library.

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2.4 Mounting the Phone

The phone can be mounted on a:
 Desk (see Section 2.4.1 below)
 Wall (see Section 02.4.2)

2.4.1 Mounting the Phone on a Desk

You can mount the phone on a desk or flat surface.

 To mount the phone on a desk or flat surface:

1. Off-hook the handset (if on-hook) and place the phone upside down, i.e., base-up, on your
desktop.
2. On the phone's base, identify outer rails.
3. On the phone's stand, identify outer notches.
4. Invert the stand and align its outer notches with the base's outer rails.
5. Insert the stand's outer notches into the base's outer rails and slide the notches along the
rails until the stand click-locks into the base.
6. Revert the phone and stand it on the desktop.

2.4.1.1 Routing the Handset Cable

The phone features a groove for routing the handset cable.

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User's Manual 2. Setting up the Phone

2.4.2 Mounting the Phone on a Wall

You can mount the phone on a wall.

 To mount the phone on a wall:

1. Attach the stand of the phone for the purpose of a wall mounting:
a. Detach the base.

To detach the phone's stand, push this button

b. Attach it again as you did for a desktop mounting (see Section 2.4.1 on page 16) only
now make sure that it's flatly aligned to lie flush against the wall, i.e., slide the middle
rails of the phone stand onto the phone base's inner notches.

2. Connect the AC power adapter, LAN and PC cords.

3. In the wall, drill two horizontal holes at a distance of 3 15/16 inches (100 mm) from one
another, in line with the template.
4. Insert two masonry anchors into the holes if necessary.
5. Thread two screws (not supplied) into the two masonary anchors; make sure that the heads
extend sufficiently (about 3/16 inch or 5 mm from the wall) for the phone stand's keyhole
slots to hang on.
6. Hang the phone stand's keyhole slots on these screws.

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User's Manual 3. Getting Started

3 Getting Started
The phone features an LCD, providing an intuitive, menu-driven user interface for configuring the
phone and viewing call information.
This section shows how to use the phone’s LCD.

3.1 LCD in Idle State

The figure below shows the phone’s LCD in idle state. Use the table below as reference.
Figure 3-1: LCD in Idle State
1
3

Table 3-1: LCD in Idle State

Reference Description

1 Extension lines. An extension line will only be displayed after your system administrator
configures it using the Web interface. See the Administrator's Manual for details on how to
configure a line.
2 Softkeys (Directory, Missed, Forward and DnD 1).
To activate a softkey, press the key below it on the device.
3 Day, Date and Time.

3.2 LCD in Ongoing Call State

The figure below shows the phone’s LCD in Ongoing call state.
Figure 3-2: LCD in Ongoing Call State
3
1

Use the table below as a reference.

Table 3-2: LCD in Ongoing Call State

Reference Description

1 Extension lines. An extension line will only be displayed after your system administrator
configures it using the Web interface. See the Administrator's Manual for details on how to
configure a line.
2 Softkeys (Hold, Conf, New Call and End 2.).
To activate a softkey, press the key below it on the device.
3 Day, Date and Time

1
The default softkeys when the phone is in idle state (for more information, see Section 3.3).
2
The default softkeys when the phone is in ongoing call state (for more information, see Section 3.3).

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3.3 Default Softkeys

The table below describes softkeys displayed in the LCD according to menu level currently
accessed. To activate a softkey, press the key on the phone keypad, located below the screen,
corresponding to the softkey.

Note: Softkeys can also be customized by the administrator. For more information, see
Section 4.14.3.

Table 3-3: Default Softkeys for all Menus

Softkey Description

Opens the phone's directory. Let's you select a contact in the Personal directory or
Corporate directory. Displayed in idle state as well as (for example) after lifting the
handset.
Missed Displays missed calls.
Forward Defines and activates call forwarding.
DnD Displayed in idle state. Activates the Do not Disturb feature.
Select Selects a menu or menu option. Identical to the OK key. Either can be used.
Back Displayed for example after pressing the MENU key as well as after selecting any of
the submenu's under it. Returns you to the previous screen state or menu level.
Dial Displayed after a number is keyed, a directory contact is selected, or a logged call is
selected. Dials the phone number / directory contact / logged call.
Save Saves settings.
Detail Displayed after a number is keyed, a directory contact is selected, or a logged call is
selected. Dials the phone number / directory contact / logged call.
Clear Displayed for example after pressing the first digit key of a phone number. Deletes
from right to left each time the digit or character is pressed. To delete all
digits/characters, keep pressed until all are deleted.
New Call Displayed after you dial a number and the call is answered. Also shown after you
answer a call. Opens the NEW CALL screen in which you can key a number or URL
to include in the current call.
Conf Displayed after you dial a number and the call is answered. Also shown after you
answer a call. Opens the CONFERENCE WITH screen in which you can key a
number or URL to include in the current call.
Hold Let's you place the call on hold. Displayed when you are in an active call.
URL Displayed after lifting the handset, after selecting New Call, Conf or Trans, and
after keying the key. Let's you call a URL.
Opens the Call Log submenus. Let's you select All Calls, Missed Calls, Received
Calls or Dialed Calls. Displayed after lifting the handset. Also displayed after New
Call or Conf is selected.
A/a/l Enables choosing letters or digits (123). The letters option can be all caps (ABC), all
small letters (abc) or first letter capitalized (Abc).
Start Displayed after pressing Forward > selecting an extension line > selecting when to
forward. Activates call forwarding.
Cancel Cancels the currently initiated call or configuration.

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User's Manual 3. Getting Started

Softkey Description

End Displayed for example after pressing the Dial softkey and when the called party lifts
the handset/accepts the call. Also displayed after accepting an incoming call or
lifting the handset to answer. Ends the call.
Edit Displayed after a menu/submenu item to be edited is selected. Enables editing the
selected item.
Delete Displayed you select the Detail softkey after selecting a call under a Call Log
submenu (e.g., under Missed Calls). Before deleting the call, a warning prompt is
displayed.

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3.4 Accessing Menus

Menus are used to access information and to configure the phone. Example: Use Personal
directory under Directory to add contacts; use Missed Calls under Call Log to view missed
calls and reply to them; use Network Status under Status to view the phone's dynamic IP
address.
The figure below shows the phone's menus and submenus.
Figure 3-3: Menus

Notes:
• The Administration menu is intended for system administrators only. It is password
protected. See the Administrator's Manual for details.
• If you define a second extension line, the Call Log menu displays menu items per
extension.

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User's Manual 3. Getting Started

 To access the menus:

 Press the MENU key located on the device.

 To navigate to menus and items:

 Press the navigating control's upper and lower rim -OR- press the listed item's number on
the keypad, e.g., press 3 to navigate to Keys Configuration > Function Keys.

 To select a menu or menu item:

 Press the Select softkey or press the navigation control's OK button.

 To cancel and move to a previous menu level:

 Press the Back softkey.

3.5 Entering Numbers, Alphabetical Letters and Symbols

The phone’s alphanumerical keypad allows you to enter letters of the alphabet, numbers and
symbols. To select either alphabet mode, number mode or symbol mode, press the A/a/1 softkey
successively or press the # pound key successively.
To define a contact name, select alphabet mode. To define an IP address, revert from number
mode to symbol mode: and back to number, etc. To dial a number to make a new call, press it's
key on the keypad when the LCD is in idle state.

 To select a mode:
1. Successively press the A/a/1 softkey or the # key on the keypad to navigate to and select
the mode required:
Figure 3-4: Alphanumerical Selection

2. Choose either:
• abc = lower case letters
• ABC = upper-case letters
• Abc = first-letter upper case, the rest lower case
• 123 = numerical mode (i.e., numbers)
After selecting, the LCD displays your selection.
Figure 3-5: Selected Alphanumerical Mode (Abc)

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 To enter a letter:
 Press the letter's key on the keypad. Successively pressing the same key moves you to that
key's next letter. Pressing another key enters the first letter indicated on it. Long-pressing a
key when in alphabet mode enters the numerical digit corresponding to the pressed key.

 To enter a symbol such as a period (full stop):

1. (Mandatory) Select alphabet mode lower case letters, i.e., abc, as described above.
2. Press the 1 key on the keypad; a semi-colon is entered. Immediately press it again; a colon
is entered. Immediately press 1 again; a period is entered.
Figure 3-6: Entering a Symbol such as a Full Stop

Pressing successively produces:

• ; (semi-colon)
• : (colon)
• . (period)
• @ (at)
• # (pound)
• $ (dollar)
• % (percentage)
• ^ (caret)
• & (ampersand)
• + (plus)
• - (minus)
• _ (underscore)
Note that the asterisk (*) symbol is entered directly using the star key.

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3.6 Displayed Messages

Messages indicating processes in progress, displayed in the LCD, include:
Table 3-4: Messages Displayed on LCD Indicating Processes In Progress

Message Description

Initializing Initializing

Discovering LLDP Discovering Link Layer Discovery Protocol (LLDP) for

initialization
Discovering CDP Discovering Cisco Discovery Protocol (CDP) for
initialization
Acquiring IP Acquiring an IP address from a DHCP server

Initializing Network Initializing the network

Registering Registering to a SIP proxy server (at phone bootup)

Registration in Progress SIP Registration in Progress

Registration Failure SIP Registration failure

Downloading Firmware File Downloading a firmware file

Upgrading Firmware Upgrading the phone’s firmware

Updating Configuration Loading a configuration file

Generate Certificate Generates the phone's security certificate

LAN link failure The phone is not physically connected to a network

device because
 the network cable is not plugged into the phone
 the network device / network cable is damaged
and/or
 the network device is shut down
IP Duplication and Reboot The phone received an IP address already taken by
another device.
This may have been due to
 a problem with the DHCP server -or-
 another device was given a static IP address
within the range of the DHCP server

Note: The status of factory installed certificates is also displayed. The phone start up (boot)
process now visually displays the following certificate status indications:
• Installed
• Self-Signed
• Not-Installed

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4 Customizing Your Phone

You can customize your phone for enhanced usability.

4.1 Selecting Language

The LCD supports multiple languages. English is the default but you can change it to another.

 To change the default language:

1. Access the Languages screen (MENU key > Settings > Language).

2. Navigate to the language you require.

3. Press the Select softkey.

4. Press the Save softkey to apply the setting.

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4.2 Selecting Ring Tone

The phone provides a selection of ring tones that you can choose from to indicate incoming calls.
If line extensions are defined on your phone, you can assign a ring tone per line extension.

 To select a ring tone:

1. Access the Ring Tone screen (MENU key > Settings > Ring Tone).

2. In the Ring Tone screen select All Extensions, or select a specific extension (if extensions
are configured) and then select a ring tone. A sample of each ring tone is played as you
navigate through the list.
3. Press VOL or VOL on the keypad to set ring tone volume. You can also increase or
decrease ring tone volume when the phone is in idle state or when a call is incoming (see
Section 4.10.1).

A few seconds after adjusting the volume level the Ringer Volume indication is hidden.
4. Press the Select softkey.
5. Press the Save softkey to apply your setting.

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4.3 Enabling Call Waiting

You can enable or disable the call waiting feature.

 To enable or disable call waiting:

1. Access the Call Waiting screen (MENU key > Settings > Call Waiting).

2. Navigate to and select one of the following:

• Disabled (disables call waiting)
• Enabled (enables call waiting)
3. Press the Save softkey to apply your setting.

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4.4 Setting Date and Time

You can manually set date and time displayed on your phone. If a Network Time Protocol (NTP)
server is deployed and enabled by your administrator, however, then date and time are
automatically retrieved over the Internet from the server and manually setting them will not be
possible. You'll receive this message:

Note:
• It's recommended to implement an NTP server (system administrators can see the
Administrator’s Manual for detailed information).
• If date and time are manually set, the settings are not retained after rebooting the phone or
powering off. You will need to manually reset date and time if you reboot or power off.

 To set date and time:

1. Access the Date and Time screen (MENU key > Settings > Date and Time).

2. Navigate down to the Date format option and set European or American.
3. Navigate to the Date option and use the Clear softkey to modify.
4. Navigate to the Time option. The time is in the format HH:MM. Modify using the Clear
softkey.

5. Navigate to the Time format option.

6. Press the navigation control's left rim to change the format from 24h to 12h if required.
7. Press the Select soft key.
8. Press the Save softkey to apply your setting.

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4.5 Changing LCD Contrast Level

The LCD supports 0-35 contrast levels. You can select the level that suits you best.

 To define the LCD’s contrast level:

1. Access the LCD Contrast submenu (MENU key > Settings > LCD Contrast).

2. Press the navigation control's left or right rim to navigate to the contrast level that suits you
best.
3. Press the Save softkey to apply your setting.

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4.6 Changing BLF LCD Contrast

Note: Applies only to the 440HD IP Phone.

The BLF LCD supports 0-39 contrast levels. You can select the level that suits you best.

 To change the BLF LCD’s contrast level:

1. Access the BLF LCD Contrast submenu (MENU key > Settings > BLF LCD Contr.).

2. Press the navigation control's left or right rim to navigate to the contrast level that suits you
best.
3. Press the Save softkey to apply your setting.

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4.7 Setting the LCD Backlight Timeout

You can set for how long, in seconds, the phone’s backlight will be lit after you've used the phone
(idle). After the timeout expires, the backlight turns off. You can opt to have the backlight on all
the time if you select Always on.

 To set the LCD backlight timeout:

1. Access the Backlight Timeout screen (MENU key > Settings > Backlight Timeout).

2. Navigate to Always on, 10 seconds (default), 20 seconds, 30 seconds, 40 seconds, 50

seconds or 60 seconds.
3. Press the Select softkey.
4. Press the Save softkey to apply your setting.

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4.8 Changing the Default Answer Device

You can change the default answer device. The default answer device is the speaker.

 To change the default to handset or headset:

1. Access the Answer Device screen (MENU key > Settings > Answer Device).

2. Select Speaker or Headset.

3. Press the Save softkey to apply your setting.

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4.9 Restarting the Phone

You can restart the phone. You can use this feature to initially troubleshoot a phone issue (for
example), as you do with a pc issue.

 To restart the phone:

1. Access the Restart screen (MENU key > Settings > Restart).

2. Select Restart and then in the warning prompt that is displayed, press the Yes softkey.

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4.10 Adjusting Volume

You can adjust the volume of the:
 Ring
 Tones (e.g., dial tone)
 Handset
 Speaker
 Headset

4.10.1 Adjusting Ring Volume

You can adjust the volume of the ring indicating an incoming call.

Note: By default, you can adjust ringing volume in the phone's LCD. Your network
administrator, however, can block this capability and provision ringing volume remotely. If this
was done and you need to adjust the ringing volume, consult your network administrator.

 To adjust ring volume:

1. When the phone is in idle state (i.e., not in use), press VOL or VOL on the keypad; the
Ringer Volume bar is displayed on the screen:

2. Press VOL or VOL on the keypad to adjust the volume. After adjusting, the Ringer
Volume level disappears from the screen.

4.10.2 Adjusting Tones Volume

You can adjust the phone tones, including dial tone, ring-back tone and all other call progress
tones.

 To adjust tones volume:

1. Off-hook the phone (using handset, speaker or headset).
2. Press VOL or VOL on the keypad; the Tones Volume bar displays on the screen:

3. Press VOL or VOL on the keypad to adjust the volume. After adjusting, the Tones
Volume bar disappears from the screen.

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4.10.3 Adjusting Handset Volume

You can adjust the volume of the handset during a call or when making a call. After changing the
volume, the newly adjusted level applies to all subsequent handset use.

 To adjust handset volume:

1. Off-hook the handset and make a call. During the call, press VOL or VOL on the
keypad:

2. After adjusting the volume, the Handset Volume bar disappears from the screen.

4.10.4 Adjusting Speaker Volume

You can adjust the volume of the speaker during a call. After changing the volume, it applies to all
subsequent speaker use.

 To adjust the speaker volume:

1. Press the SPEAKER key and make a call. During the call, press VOL or VOL on the
keypad:

2. After adjusting the volume; the Speaker Volume bar disappears from the screen.

4.10.5 Adjusting Headset Volume

You can adjust the volume of the headset only during a call. After changing, the volume applies to
all subsequent headset use.

 To adjust the headset volume:

1. During a call, press the HEADSET key.
2. Press VOL or VOL on the keypad:

After adjusting the volume, the Headset Volume bar disappears from the screen.

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4.11 Defining Call Forwarding

This feature allows an incoming call be automatically redirected to another phone number if a
user-defined condition is met, e.g., if the line is busy. You can define call forwarding per extension
or for all extensions - if you've defined extensions.

 To define call forwarding:

1. When the LCD is in idle state press the Forward softkey:

2. In the Forward screen, navigate to a line or to All Extensions and press the Select softkey.

3. In the Automatic Forward screen, navigate to a forwarding condition:

• Always: The call is always forwarded.
• Busy: The call is forwarded when the line is busy.
• No Reply: The call is forwarded if the incoming call is not answered after a user-defined
time in seconds. To select the time (1-99 seconds), press the navigation control's left or
right rim.
4. Press the Select softkey and define the destination to where you want the call forwarded:

• Number To Forward: enter the number to which to forward the call.

• Select from Directory: navigate to and select this option and then select an existing
contact to whom to forward the call.
• Scroll down to select a destination from the history of numbers previously forwarded to
5. Press the Start softkey to activate call forwarding; an → icon appears adjacent to the
extension/s on the idle screen indicating that call forwarding is active:

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 To deactivate call forwarding:

 When the phone is on-hook, press the Forward softkey; in the Automatic Forward screen,
press the Disable softkey to disable forwarding conditions; the → icon disappears from the
extension/s on the idle screen.

Note: If your enterprise deployed BroadSoft's BroadWorks server, your network administrator
can control the Call Forwarding feature on the phone from the server. For more information,
see the Administrator's Manual.

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4.12 Managing Your Personal Directory

You can add contacts to the Personal Directory and edit and delete them if necessary. After
adding a contact, you can call the contact directly from the directory (see Section 6.3 on page
63). If you receive an incoming call from a contact listed in the directory, the LCD displays the
name listed. If you assign a speed dial key to the contact, you can press it to call them.

Note:
• You can add a maximum of 700 contacts to your Personal Directory.
• Your phone also features a Corporate Directory, set up by your system administrator by
loading a file or using the LDAP (Lightweight Directory Access Protocol) server (see the
Administrator’s Manual).
• Corporate Directory contacts cannot be edited or deleted.

4.12.1 Accessing the Personal Directory

It's necessary to access the Personal directory in order to perform the management operations
subsequently described.

 To access the Personal directory:

1. Press the CONTACTS key on the phone -OR- when the LCD is in idle state, press the
softkey -OR- press the MENU key and navigate to and select Directory > Personal
directory.

2. Press the Select softkey to add a contact to the directory, edit or modify contact information,
delete a contact, or search for a contact:

4.12.2 Adding a Contact to the Personal Directory

You can add a contact to the Personal Directory. You can enter the contact's:
 Name
 Office number
 Home number -and/or- mobile number
You can also define a Speed Dial key to quickly dial that contact.

 To add a contact to the Personal directory:

1. Access the Personal directory.
2. Select New contact:

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3. In the 'Modify contact' screen, key in the ‘Name’ of the new contact (see Section 3.5 on page
23 for details).
4. Navigate down and key in the new contact's 'Office' number (see Section 3.5 on page 23 for
details). Optionally, navigate down and key in the new contact's ‘Home’ and ‘Mobile’
numbers as well.
5. To define a Speed Dial, see under Section 4.13 on page 43.
6. To manage Speed Dials, see under Section 4.13 on page 43.

4.12.3 Editing Contact Information

You can edit contact information.

 To edit contact information:

1. Access the Personal directory, navigate to the contact to edit and press the Detail softkey:

2. Press the Edit softkey:

3. Navigate to the contact’s details and modify using the Clear softkey:

4. Press the Save softkey:

Note: Corporate directory contacts cannot be modified.

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4.12.4 Deleting a Contact

You can delete a contact from the directory.

 To delete a contact:
1. Access the Personal directory and navigate to the contact to delete:
2. Press the Detail softkey; the contact details are shown.
3. Press the Delete softkey; a 'Delete current contact?' warning message appears:

4. Press the Yes softkey to remove the contact from the phone directory or No if you want to
keep the contact in the directory; the contact is removed from the directory.

Note: Corporate directory contacts cannot be deleted.

4.12.5 Searching for a Contact

You can quickly and easily locate a contact in the directory. This is especially useful if you have a
long list of contacts.

 To search for a contact:

 Access the phone directory.
• Navigate to the contact in the list -OR-
• Key the first letter in the contact's name using the keypad. As you press the key, the
directory locates contacts whose names begin with that letter. For example, to search
for the contact Zen, as you press the 'Z' key the directory locates contacts whose
names begin with ‘Z’.

• If multiple names begin with ‘Z’, type in the next letter, i.e., 'E'; contacts whose names
begin with 'Ze' appear, etc.

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4.13 Configuring Speed Dial Keys

You can configure up to 17 Speed Dial keys. After configuring a Speed Dial key, you can press it
to automatically dial the configured phone number. You can configure Speed Dial keys through
the
 Personal directory (see Section 4.13.1)
 Function Keys (see Section 4.14.1)
 BLF buttons (see Section 4.13.2)

4.13.1 Configuring a Speed Dial Key through the Personal Directory

You can configure a Speed Dial key through the Personal directory.

 To configure a Speed Dial key through the Personal directory:

1. Open a contact’s ‘Modify contact’ screen (MENU key > Directory > Personal directory),
press the Detail softkey and then press the Edit softkey:

2. Navigate to the phone number for which to define a speed dial and press the Sp. Dial
softkey:

3. Navigate to an ‘Empty’ or to a previously defined speed dial number. In the latter case, the
previously defined speed dial number will be overwritten.

4. Press the Select softkey, a Speed Dial is assigned to the contact

5. Press the Save softkey; the Speed Dial is displayed in the BLF.

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4.13.2 Configuring a Speed Dial Key through a BLF Button

You can configure a Speed Dial key through a BLF button (1-12).

Note: Applies only to the 440HD IP Phone.

 To configure a Speed Dial key through a BLF button:

1. Long-press a BLF button whose label is empty. The figure below shows the screen that
opens if you press the second button from the top:

2. Configure the phone number of the contact to assign the Speed Dial key to.
3. Label the contact.
4. Press the Save softkey; the BLF label displays the name of the contact to whom you
assigned the Speed Dial.

4.13.2.1 Editing a Speed Dial Key

You can edit a Speed Dial Key.

 To edit a Speed Dial key:

1. Access the Function Keys screen (MENU key > Keys Configuration > Function Keys):

2. Select the Speed Dial key to edit:

3. Navigate down to the number. Use the Clear softkey to delete digits. Do the same with the
Label if necessary.

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4.13.2.2 Deleting a Speed Dial Key

You can delete a Speed Dial key.

 To delete a Speed Dial key:

1. Access the Function Keys screen (MENU key > Keys Configuration > Function Keys):

2. Navigate to the Speed Dial to delete and press the Select softkey:

3. In the ‘Number’ field, delete the entire number using the Clear softkey.

4. Press the Save softkey; the Speed Dial is now listed as 'Empty':

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4.14 Performing Keys Configuration

This section shows how to perform keys configuration. You can configure:
 Function Keys (see Section 4.14.1 below)
 Programmable Keys (see Section 4.14.2)
 Navigation Keys (see Section 4.14.4)

4.14.1 Configuring Function Keys

You can configure Function Keys as Speed Dials / Speed Dials+BLFs / Multicast Paging.

Note: To configure a Function Key as Multicast Paging, see Section 6.12.

4.14.1.1 430HD Phone

You can configure up to 12 Function Keys as Speed Dials/Speed Dials+BLFs.

 To configure a Function Key as Speed Dial / Speed Dial+BLF:

1. Access the Function Keys screen (MENU key > Keys Configuration > Function Keys).
You can also access the Function Keys screen by long-pressing a BLF button.

2. In the Function Keys screen, select one of 12 Empty Function Keys.

Note: 1 Empty corresponds to the top BLF button, 12 Empty to the bottom BLF button.

3. In the Function Key # screen that opens, configure the phone number.
4. Press the Save softkey; you can now press the BLF button to speed-dial the number.

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4.14.1.2 440HD Phone

You can configure up to 33 Function Keys as Speed Dials and up to 12 Function Keys as Speed
Dials+BLFs. More than 12 Speed Dials+BLFs are not supported by any application server
besides BroadSoft. When phones are deployed in a BroadSoft environment, a total of 33 Speed
Dials+BLFs can be configured. They can be configured on pages 2 and 3, in addition to on page
1, of the phone's BLF sidecar. After the 12th Function Key is configured as a Speed Dial in the
sidecar, a Next key is displayed to configure the 13th Function Key on page 2.

 To configure a Function Key as a Speed Dial+BLF:

1. Access the Function Keys screen (MENU key > Keys Configuration > Function Keys).
You can also access the Function Keys screen by long-pressing a BLF button.

2. In the Function Keys screen, select an Empty Function Key:

3. In the Function Key #n screen that opens, configure the phone number.

4. Navigate to 'Key label' and enter a label to be displayed in the sidecar adjacent to the BLF.

5. Press the Save softkey; the label is displayed in the sidecar adjacent to the BLF.

Note:
• If the ‘Key Label’ field is not configured and LDAP is enabled, the label is taken from the
name in the Active Directory.
• If the ‘Key Label’ field is not configured and LDAP is disabled, the phone number is
displayed.

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4.14.1.2.1 Creating Additional Function Keys

This section describes the Function Key configuration when you configure more than 12 Function
Keys. In this case, the Function Key LCD display can scroll to up to two more additional pages.

Note: Applies only to the 440HD phone model.

You can configure up to 12 Function Keys as Speed Dials+BLFs. If you configure more than 12:
 The second and third pages of Function Keys can be configured as Speed Dials, Paging
keys and BLF keys, unless the application server is BroadSoft's, in which case the second
and third pages of Function Keys can be configured as Speed Dials+BLFs.
 If the application server is not BroadSoft's, only the 12 Function Keys on the first page can
be Speed Dials+BLFs.
 When you configure the 13th Function Key, the 12th Function Key you previously configured
on page 1 is relocated to page 2, where it ‘loses’ its BLF capability. After it's relocated to
page 2, its label on page 1 is replaced by Next Page.
 In any page displaying empty labels, you can configure a new Function Key by long-pressing
its BLF button. Once any page is full, you must configure the next Function Key from MENU
key > Keys Configuration > Function Keys.
 Each page displays a Next Page label. Pressing the Next Page button at the bottom of the
first page pages you to the second; pressing it in the second page pages you to the third;
pressing it in the third returns you to the first page.

 To configure additional Function Keys:

1. Configure 12 Speed Dials as shown in the previous section.
2. Open Function Key #13 screen from MENU key > Keys Configuration > Function Keys
and define a Speed Dial. The result is:
• Speed Dial #12 is relocated to the top of the next page.
• Eleven SDs+BLFs are displayed in the first page.
• The lowermost label in the first page displays Next Page.
• Speed Dial #13 is displayed under Speed Dial #12 at the top of the second page.

4.14.1.2.2 Determining BLF Indications

BLFs indicate the status of contacts for whom Speed Dials+BLFs are configured.

Note: Applies only to the 440HD phone. Applies only to Speed Dials+BLFs configured on
page 1, for the first 12 contacts. Pages 2 and 3 can only be Speed Dials, without BLFs,
unless the application server is BroadSoft.

Table 4-1: BLF Indications

BLF Indication

Flashing green light Indicates an incoming call. The phone also rings.
Green light Indicates the phone is ready (available) to take a call.
Red light Indicates the phone is busy, in a call.

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4.14.2 Configuring Programmable Keys

Three Programmable Keys are located on each side of the phone's LCD, making six in total.

Note: When the phone is operating in single-line mode, the two left uppermost keys of the
LCD are dedicated to the single line (active and held call) and cannot be configured.

The figure below left shows a Programmable Key configured as a Key Event labeled ‘Dialed’.
Pressing it opens the Dialed Calls screen. For configuration details, see Section 4.14.2.1.

The section below shows how to configure Programmable Keys.

 To configure a Programmable Key:

1. Access the Programmable Keys screen (MENU key > Keys Configuration >
Programmable Keys):

2. Navigate to and select an Empty key:

3. Navigate to and select SIP account, Speed Dial, Speed Dial+BLF or Key Event:

Note:
• You can configure a Programmable Key as a SIP account, a Speed Dial, a Speed
Dial+BLF (440HD phone only) or as a Key Event (see Section 4.14.2.1).
• If you select SIP account, the system administrator must first configure the SIP account in
the Web interface. See the Administrator’s Guide.
• If you select Speed Dial / Speed Dial+BLF, you can configure the Programmable Key as a
Speed Dial as you configured a Speed Dial key through the Function Keys menu - see
Section 4.14.1 for instructions.

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4.14.2.1 Configuring a Programmable Key as a Key Event

You can configure a Programmable Key as a Key Event.

 To configure a Key Event:

1. Access the Line Key screen (MENU key > Keys Configuration > Programmable Keys).
2. Select <Empty>, and then navigate to and select Key Event; the screen below is displayed.
In the ‘Key Label’ field, type a name for the key (e.g., Dialed) so you’ll identify it in the LCD:

3. Navigate down to the ‘Key Event’ field and then navigate to and select the Key Event you
want to define, e.g., Dialed Calls:

Other Key Events you can select are:

• Missed Calls
• Received Calls
• Directory
• DnD All
• Forward All
The Programmable Keys screen now lists the newly configured key:

4. Press the Back softkey to return to the LCD in idle mode. You'll see the Key Event named
‘Dialed’ that you defined:

The first and second keys above ‘Dialed’ are line extension keys.

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4.14.3 Softkeys
Located under your phone's LCD are four configurable softkeys. The idle screen by default
displays (from left to right) (Directory), Missed, Forward, and DnD softkeys:

These four softkeys may be customized by the administrator with different key events or
additional softkeys may be added. When additional softkeys (more than three) are added, then
the right-most button softkey button is set as More. When you press this button, you are scrolled
to the next page of the Softkey LED display.

Notes:
• You can scroll up to seven pages according to the supported number of configured softkeys
(see the Administrator's Guide).
• Softkeys can only be configured by the administrator (see the Administrator's Guide).

4.14.3.1 Programmable SoftKeys (PSKs)

When a Programmable softkey (PSK) is configured by the administrator, for example, connecting
to a Voicemail server or accessing an intercom, you can be prompted to enter a personal code.
The example below shows a softkey that has been assigned as a PSK to connect to a Voicemail
server.

When you press the Voicemail softkey, you are prompted to enter a voicemail code:

When you enter the voicemail code, you can press Start to dial to the Voicemail server, Clear to
clear the entry or Cancel.

Note: PSKs can only be configure by the administrator. For more information, see the
Administrator's Manual.

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4.14.4 Configuring a Navigation Key Position Function

Each of the four positions of the navigation control button on the phone, i.e., Control Up, Control
Down, Control Left, and Control Right, can be configured to perform one of the following five
functions:
 None (default)
 Missed Calls
 Received Calls
 Dialed Calls
 All Calls
 Directory

 To configure a navigation key position to perform a function:

1. Access the Navigation Keys screen (MENU key > Keys Configuration > Navigation Keys):

2. Press the Select softkey; the navigation key's Control Up position is displayed.

3. Navigate to and select the function you want to configure, e.g., Missed Calls. You can
choose either None (default), Missed Calls, Received Calls, Dialed Calls, All Calls, or
Directory.

4. Press the Select softkey; the key position is now configured:

The user will be able to press the upper rim of the navigation control button on their phone in
order to display Missed Calls on the phone's LCD screen.
5. To configure another navigation control button position as a function, navigate down to the
next <None>, and then press the Select softkey; the Control Down navigation control button
position opens:

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6. Navigate to and select the next function you want to configure, e.g., Received Calls.

The user will be able to press the lower rim of the navigation control button on their phone in
order to display Received Calls on the phone's LCD screen.

4.14.4.1 Removing a Configured Navigation Key Position

 To remove a configured navigation control position:
1. Navigate to and select the configured navigation control position function you want to delete
(Missed Calls, Received Calls, Dialed Calls, All Calls, or Directory).
2. Navigate to and select <None>; the function is removed.

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5 Performing Basic Operations

This section shows basic phone operations.

5.1 Using Audio Devices

You can use one of the following audio devices on the phone for speaking and listening:
 Handset: To make a call or answer a call, lift the handset off the cradle.
 Speaker (hands-free mode). To activate it, press the speaker key during a call or when
making a call. To deactivate it, press the speaker key again.
 Headset (hands-free mode). When talking on the phone, you can relay audio to a connected
headset. To enable it, press the headset key. To disable it, press it again.
You can easily change audio device during a call.
 To change from speaker/headset to handset: Activate speaker/headset and pick up the
handset; the speaker/headset is automatically disabled.
 To change from handset to speaker/headset: Off-hook the handset and press the
speaker/headset key to activate the speaker/headset. Return the handset to the cradle; the
speaker/headset remains activated.

5.2 Making Calls

The phone lets you make calls in different ways.

Note:
• To dial, see the next section.
• To dial using the phone directory, see Section 4.12 on page 40.
• To define a Speed Dial, see Section 4.13 on page 43.
• To use multiple lines, see Section 6.11 on page 73.

After dialing a number:

 LCD displays and the called party’s number or name if it's in the phone directory
 LCD displays the line extension number on which the called party is dialed
 The phone plays a ring-back tone
LCD indications:

 To end dialing a call before it's answered:

 Press the End softkey or the speaker key.

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5.2.1 Dialing
To dial, either (1) key-in the number on the keypad (2) press the speaker key and enter the
number (3) press the speaker key or lift the handset and enter a URL address (e.g., host and
domain name, or IP address) or alphabetical letters (e.g., tvservice).

 To dial a regular-digits phone number:

1. On the keypad, press the first digit key of a regular phone number; the LCD displays the digit
in the NEW CALL field; press the remaining digit keys. To delete (from right to left), press the
Clear softkey. To cancel the call, press the Cancel softkey.
2. Press the Dial softkey (if you don't, dialling is automatically performed after a few seconds)
or press the # (pound) key.

 To dial a URL:
1. Press the speaker key or lift the handset; the LCD displays the NEW CALL field and the URL
softkey:

2. Press the URL softkey and enter a URL address, pressing the # key to toggle alphabetical
letters and numerals (see Section 3.5 on page 23). To delete (from right to left) entered
letters/numerals, press the Clear softkey. To cancel the call, press the Cancel softkey.

3. Press the Dial softkey.

5.2.2 Redialing
You can redial a number previously dialled.

 To redial:
1. Press the REDIAL key; the Dialed Calls screen is displayed, listing in chronological order,
recently dialed numbers:

2. Navigate down to the number to redial.

3. Press the Dial softkey or press the OK key.

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5.2.3 Dialing a Missed Call

The phone logs all missed calls. The LCD in idle state displays the number of missed calls (if
any):

 To dial a missed call:

1. Press the Missed softkey; the Missed Calls screen is displayed:

2. Navigate to the missed call to dial if there is more than one.

3. Press the Dial softkey or press the OK key.

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5.3 Answering Calls

The phone indicates an incoming call as follows:

 LCD displays together with the caller’s phone number (or contact name if listed in the
phone directory):

 Phone rings.
 Ring LED flashes blue.

 To answer:
 Pick up the handset -or-
 Press the headset key (make sure that the headset is connected to the phone) -or-
 Press the speaker key -or-
 Press the Accept softkey (the speaker is automatically activated)
When you answer, the LCD displays this:

Note: HD indicates a high-definition call (using a wideband voice coder).

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5.4 Rejecting Incoming Calls

You can reject an incoming call. If you do, the caller will hear a busy tone from your phone.

 To reject an incoming call:

 Press the Reject softkey; the idle screen is displayed.

5.5 Silencing Incoming Calls

You can silence an incoming call's ring. When you do, the caller hears normal ringing but no
answer.

 To silence the ringing of an incoming call:

 Press the Silence softkey. You can answer a silenced call by pressing the Accept softkey
or picking up the handset.

5.6 Ending a Call

You can end a call.

 To end a call:
 Return the handset to the phone cradle if it was used to take the call
-OR-
 Press the headset key if it was used to take the call
-OR-
 Press the speaker key if it was used to take the call
-OR-
 Press the End softkey

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5.7 Viewing Missed, Received and Dialed Calls

Your phone logs missed, received and dialed calls. In idle state, the LCD displays 'Missed Calls'
and the number (if any).

 To view missed calls:

 Press the Missed softkey.

Note: After viewing, the indication disappears from the screen. The next time a call is missed,
the indication will reappear.

 To view call history:

1. Access the Call Log screen (MENU key > Call Log).

2. Select All Extensions or select a specific extension; this screen opens:

All Calls = calls that were missed, received and dialed

Missed Calls = calls that were not answered
Received Calls = the most recently answered numbers
Dialed Calls = the most recently dialed numbers
3. Navigate to the option you want and press the Select softkey; a list of the logged calls is
displayed, for example, Missed Calls:

If multiple missed calls were from the same caller, the count is shown in parenthesis
adjacent to the caller's name. In the above example, (8) missed calls were from Mike Dubb.
4. Press the softkey you need:
Dial = dials the number of the selected logged entry.
Save = saves the related information about the call entry in the personal directory (to add a
contact to the directory, see Section 4.12 on page 40).
Detail = accesses the Call Details screen, which displays details of the call entry:

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The Call Details screen displays the following logged call information:
Number = phone number logged
Line = the line to which the call was made
Time = the time the call was logged
Date = the date on which the call was logged

Notes:
• The call history lists are stored from the newest to oldest entries. The maximum number
of entries for each call history type is 200. Once this maximum is attained, the oldest
entry is deleted and replaced with the new entry.
• The call history lists are saved on a daily basis. In the case of a power outage, some of
the received information may be lost.
• If you view missed calls by pressing the Missed softkey, the missed calls notification no
longer appears on the screen and reappears the next missed call.

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6 Performing Advanced Operations

This section shows how to perform advanced operations.

6.1 Answering Waiting Calls

You can accept a second call (waiting call) while there is already a call active.

 To answer a waiting call:

1. Press the Accept softkey; the active call is put on hold and the waiting call is answered.
2. To resume conversation with the previously active call which is now on hold, navigate to it
and press the Resume softkey.

Note: To enable / disable the call waiting feature, see Section 4.3 on page 29.

6.2 Placing a Call on Hold

You can place a call on hold in order to answer a second incoming call (see above) or to make
another call.
 To place a call on hold:
 Press the HOLD key; the call is put on hold.
 To retrieve a call on hold:
 Press the HOLD key again -OR- press the Resume softkey.

6.3 Calling a Contact Listed in the Directory

You can call a contact listed in your directory.

 To call a contact listed in the directory:

1. Press the CONTACTS key and then select the directory.
2. Navigate to the contact to call (see Section 4.12.5 on page 42).
3. Press the Dial softkey or the OK key.

6.4 Enabling Auto Redial

If a called party is unavailable because, for example, they're busy, the caller's phone's LCD
prompts Extension Busy. Activate auto redial on busy?

If the caller presses the Yes softkey to the prompt, the busy extension is automatically redialed
every n seconds (configurable by the caller). The caller can stop the redialing at any time.

Note: Contact your network administrator to enable the feature if it is disabled (default).

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When activated, Dialing <ext> within <x>s is indicated in the LCD (remote extension and timer).
If activated in Multiple Line mode, (Line <n>) (line number) is also indicated in the LCD.

Pressing the Dial softkey redials the extension. Pressing the Cancel softkey deactivates auto-
redial.

Note:
• Calls can be made and received while auto-redial is activated.
• If auto-redial is activated while another extension is called - which is also unavailable - the
caller is prompted to activate auto-redial on the new (busy) extension; the previous auto-
redial is then deactivated.
• If auto-redial is activated on an unavailable extension and on that same extension an
incoming call is answered, the feature is deactivated.

 To change the redial interval:

1. Open the 'Automatic redial' screen in the phone LCD (MENU > Settings > Automatic
Redial).

2. Enter the interval you require and then press the Apply softkey.

6.5 Speed-Dialing
You can press a Speed Dial button to directly call a contact.
To define a BLF LCD button (1-12) as a Speed Dial, see Section 4.13.2 on page 44).
To define a softkey as a Speed Dial, see on page 49)

Note:
• If you press a BLF LCD button for which a Speed Dial has not been defined, the BLF LCD
displays a Function Key # screen letting you define one.
• If you press a Programmable Key for which a Speed Dial has not been defined, the LCD
displays a Line Key screen letting you define one.

 To speed-dial using a BLF LCD button:

 Press the BLF LCD button for which a Speed Dial was defined; the phone automatically
directly dials and calls the contact/number displayed in the BLF LCD.

 To speed-dial using a Programmable Key:

 Press the Programmable Key for which a Speed Dial was defined; the phone automatically
directly dials and calls the contact/number defined.

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6.6 Transferring Calls

You can connect a party with whom you're in a call, to another party. This is called transferring a
call. Call transfers can be attended, semi-attended, or blind.

Transfer Method When

Attended A transfers caller B to C after caller C answers agrees to take the call from A.

Semi-attended A transfers caller B to C before caller C answers the phone.

transfer

Blind Transfer A sends a signal to B to refer the call to C.

6.6.1 Performing an Attended Transfer

You can perform an attended transfer using the Trans. softkey or the TRANSFER key.

Note: The Trans. softkey is not available by default on the phone and must be configured in
the configuration file. For more information, see the Administrator's Manual.

 To perform an attended transfer:

1. A call is received from extension 2450:

2. The call from '2450' is answered:

3. The operator uses one of the following methods to transfer the call to a third-party
destination:
• Selects the Trans. softkey (use the More button to navigate to it if required)
OR
• Presses the TRANSFER key on the phone.
Music on Hold is played on '2450' (the calling party's phone).

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4. The requested third-party destination extension 2440 to transfer the call is entered:

5. The operator presses the Dial softkey to dial the extension 2440:

The call is connected to 2440:

6. Afer consulting with 2440, the operator presses the Trans softkey or TRANSFER:
The call from 2450 is transferred to '2400':

7. The operator presses OK and hangs up the phone.

6.6.2 Performing a Semi-Attended Transfer

You can perform a semi-attended transfer using the Trans. softkey or the TRANSFER key on the
phone.

Note: The Trans. softkey is not available by default on the phone and must be configured in
the configuration file. For more information, see the Administrator's Manual.

 To perform a semi-attended transfer:

1. A call is made to from extension 2450:

2. The call from 2450 is answered:

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3. The operator uses one of the following methods to transfer the call to a third-party
destination:
• Selects the Trans softkey (use the More button to navigate to it if required)
OR
• Presses the TRANSFER key on the phone.

Music on Hold is played on 2450 (the calling party's phone).

4. The requested extension 2440 to which to transfer the call is entered (fix screen):

5. The operator presses the Dial softkey to dial the extension 2440.

6. The operator waits for a dial tone and then presses the Trans. softkey or TRANSFER.
The call from 2450 is transferred to 2440:

7. The operator presses OK and hangs up the phone before 2440 answers.

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6.6.3 Performing a Blind Transfer

This section describes how to perform a blind transfer.

Note: The BLXfer softkey is not available by default on the phone and must be configured in
the configuration file. For more information, see the Administrator's Manual.

 To perform a blind transfer:

1. A call is made to from extension 2450:

2. The call from 2450 is answered:

3. The operator transfers the call by selecting the Blind Transfer (BLXfer) softkey (use the
More button to navigate to it if required):

4. The requested extension 2440 to which to transfer the call is entered:

5. The operator presses the Dial softkey.

The extension 2440 is dialed:

6. The operator presses the Trans. softkey and hangs up the phone without waiting for a dial
tone.

The call from 2450 is transferred to 2440 and 2450 (original calling party) hears the requested
transfer destination party 2440 ringing.

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6.7 Hosting a 3‐Way Conference Call

You can make a 3-way conference call with two other parties.

 To make a 3‐way conference call:

1. Call first participant 5001 and wait for them to answer.

2. Press the Conf softkey:

3. Enter the number of the second participant to conference with (7000):

4. Press the Dial softkey and wait for 7000 to answer:

5. Press the Conf softkey; a 3-way conference call is established and the names/numbers of
participants are displayed:

6. To end the conference, hang up the phone or press the End softkey.

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6.7.1 Leaving a 3-Way Conference You Set up without Disconnecting the

Others
A caller who sets up a three-way conference call with two other parties can leave it without
disconnecting the two other parties. The two others continue uninterrupted. The 'Drop from
Conference' feature supports this capability.

 To leave a conference you set up, without disconnecting the other parties:
 Press the Transfer softkey; you're disconnected from the conference; the two remaining
parties continue unaffected.

Note: The initiator of a call conference can also drop out of the conference by on-hooking the
phone, without disrupting parties B and C. In a conference call initiated by user A with
participants B and C, user A can on-hook to drop out, and B and C can continue talking
uninterruptedly. Previously, only a softkey option was available for dropping out. A new
enable parameter commands the new SIP behavior (a 'Refer' is sent when user A on-hooks)..

6.8 Muting Calls

You can mute the microphone of the handset, headset, or speakerphone during a call so that the
other party cannot hear you. While the call is muted you can still hear the other party. Muting calls
can also be used during conference calls.

 To mute/unmute a call:
1. During a call, press the MUTE key.
2. To unmute, press the MUTE key again and resume the conversation.

6.9 Activating Do Not Disturb

The Do Not Disturb (DnD) feature stops the phone from ringing if anyone calls.
If DnD is activated and someone calls:
 The caller hears a tone indicating that your phone is busy.
 The call is blocked and the idle screen indicates 'Missed Calls'.

 To activate DnD:
1. Make sure your phone is in idle state and that the idle screen is displayed, i.e., that you're
not in an active call or dialing a number.
2. Press the DnD softkey and select All Extensions or a specific line on which to activate DnD,
and press the Select softkey; the screen displays an icon Ө adjacent to the extension line/s
indicating that incoming calls are blocked:

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 To deactivate DnD:
1. Make sure that the phone is in idle state and that the idle screen is displayed, i.e., that you're
not in a call or dialing a number.
2. Press the DnD softkey and select All Extensions or the specific line to deactivate, and press
the Select softkey; the Ө icon is no longer displayed on the screen and your phone will now
ring for incoming calls.

Note: If your enterprise deployed a BroadSoft server, your network administrator can control
the DnD on the phone from the BroadSoft server.

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6.10 Retrieving Voice Mail Messages

You can determine if new messages are in your Voice Mail if:
 The Ring LED on the front of the phone is permanently lit blue (see Figure 2-1, label 1).
 A stutter dial tone is heard when you pick up the handset.
 The Voice Mail key is lit red.

 To listen to voice mail messages:

 Press the key on the phone; the phone dials your enterprise’s voice mail box.

 Follow the instructions of your voice mail provider as required.

Note: If your network administrator has not configured the voice mail server number, then
after pressing the key, enter the number and press the Save softkey.
Press the key again.

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6.11 Using Multiple Lines

Your phone supports up to six lines. Each is configured with its own extension number. The figure
below displays the idle screen of a phone set up with two lines whose extensions are ‘John’ and
‘Peter’.

Note: Only your phone/network administrator can configure lines. See the Administrator's
Manual for detailed information.

6.11.1 Choosing a Line

You can select a line to use. The screen displays a bar above the extension number of the line
currently being used. Until you change this line, all new calls are made on it.

 To change lines:
1. Make sure that the LCD is in idle state and that no calls are established. View the two
configured lines displayed in the screen. View the bar above the currently used line.
2. Navigate to and select the other line; the bar moves above it; all new calls will now be made
on it.

6.11.2 Making a Call on a Line

 To make a call on a line:
1. When the screen is in idle state, raise the handset or press the key of the first digit of the
number to call; the NEW CALL screen is displayed.
2. Enter the number of the person to call or press the softkey to select a contact from the
Directory and press the Dial softkey; the dialed number is called and the line on which the
call is made is indicated in the screen.

6.11.3 Making Two Calls on a Line

 To make two calls on a line:
1. On line 1 call A. After establishing this call, press the New Call softkey; the call with A is
automatically put on hold and the NEW CALL screen is displayed.
2. Enter B’s phone number or press the softkey to select their entry in the directory, and
press the Dial softkey. B answers.
3. To toggle between A (on hold) and B, press the navigation control's upper and lower rim
(see Section 6.11.6 on page 74).

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6.11.4 Making Multiple Line Calls

Your phone supports multiple line calls. Calls can run simultaneously on each line. You can
therefore have up to 12 calls running simultaneously, where one is active and 11 are on hold.
Example scenario:
1. Line ‘John’ calls A
2. Line ‘Peter’ calls B

 To make a multiple line call:

1. When the screen is in idle state, navigate to and select the extension line.
2. Lift the handset; in the NEW CALL screen displayed, enter the phone number or press the
softkey to select a contact from your directory.
3. Press the Dial softkey. The called party answers.
4. Press the New Call softkey; the called party is automatically put on hold and you're
prompted to enter a phone number or select a contact.
5. Press the navigation control's left or right rim to navigate to another extension line.
6. Make another call exactly like you made the first (on hold) but on the other extension line:
Enter a phone number or select a contact and press the Dial softkey.
7. To toggle between the first called party who’s on hold and the active called party, press the
navigation control's upper and lower rim (see below).

6.11.5 Toggling Between Multiple-Line Calls

After making calls on two different lines, you can toggle between them. When using two lines, one
line is active while the other is on hold. Toggling between lines therefore involves putting the
currently active call on hold and resuming the previously held call.

Indicates an active line.

A call on hold is indicated like this:

 To toggle between multiple-line calls:

 Navigate to and select the conversation to resume and press the Resume softkey.

6.11.6 Toggling Between Calls on the Same Line

You can toggle between calls on the same line. How you toggle depends on whether the first-
placed call is active or the second-placed call is active.

 To switch from the first-placed call to the second-placed call:

 Navigate to and select the second-placed call and then press the Resume softkey; the first-
placed call is automatically put on hold.

 To switch from the second-placed call to the first-placed call:

 Navigate to and select the first-placed call and then press the Resume softkey; the second-
placed call is automatically put on hold.

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6.11.7 Answering Calls

 To answer a call:
1. Determine on which line the call is coming in. You’ll see an arrow in the LCD pointing to it.
The figure below shows a call coming in from 5001 on Line 2 configured as 4000.

2. Press the Line key.

6.11.8 Ending Calls

You can only end calls that are active, i.e., not on hold.

 To end a call:
1. Make sure that the call is active and not on hold.
2. Press the End softkey or the SPEAKER key.

6.12 Multicast Paging

The Multicast Paging feature enables you to multicast live voice messages from your IP Phone to
IP Phone extensions that are configured in a Paging Group. When your IP Phone is assigned to
such a group, it can both send and receive live paging messages to and from all the other
extensions in the group respectively. The paging message is multicast via a designated group IP
address.
Whenever there is an incoming multicast message and your IP Phone is configured in the same
Paging Group as the sender of the message, the name of the Paging Group is displayed on your
IP Phone's LCD. You can then either automatically hear the multicast message or be prompted
whether or not to hear the message (depending on whether the Barge-in feature is enabled).
The message can either be heard through the phone speaker or the handset.

6.12.1 Configuring Multicast Paging

This section describes how to configure the multicast paging feature using the telephone.
The Multicast Paging feature is configured by assigning a Function Key for this purpose. You can
configure up to 12 Paging Groups, one for each Function Key. You can either assign the IP
Phone to an existing Paging Group (that you have already defined for other IP Phone devices) or
define a new Paging Group. For more information on Function Keys, see Section 4.14.1.

Note: For the Multicast Paging feature to work, it must first be enabled using the Web
Interface or the Configuration file. It can also optionally be configured using these interfaces.
For more information, see the Administrator's Manual.

 To configure the multicast paging feature using the telephone:

1. Press the Function Key that you wish to assign for Paging or use the Navigation Keys
(MENU > Keys Configuration > Function Keys).
2. Use the Navigation Control buttons to select the desired Function Key.

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A screen similar to the following is displayed:

3. Press the Select softkey or the OK key.

4. Use the Navigation Control buttons to reach the Paging option (after the BLF+Speed dial
options).

3. Press the Select softkey or the OK key.

4. Enter a name for the Paging Group (new or existing).
5. For the 440HD model, enter a Key Label for the Paging Group (for the 430HD model, you
can write this on the paper label manually).
6. Configure the Multicast IP address. The voice messages are multicast to the Paging Group
via this address.
7. Configure the Multicast port. The voice messages are multicast to the Paging Group via this
port.
8. Press the Save softkey.

6.12.2 Paging a Live Message

This section describes how to page a live message to a Paging Group.

 To page a live message to a Paging Group:

1. Press the desired Function Key that you configured for Paging (see Section 6.12.1).
A screen similar to the following is displayed:

Note that if the phone's handset is onhooked, the phone speaker is automatically enabled
(green LED is illuminated).
2. Announce the voice message.
3. Press End when you have announced the message.
Note that if the phone's handset is onhooked, the phone speaker is automatically disabled
after you press End.

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6.12.3 Receiving a Paged Message

When your phone is assigned to a Paging group and you receive a live paged audio message, a
screen similar to the following is displayed:

How the paged message is played depends on whether your administrator has enabled the
Barge-In feature (see the Administrator's Manual):
 Barge-in feature is enabled: The message is played immediately. If you receive the
message while you are in an active call, the call is automatically placed on hold and the
message is subsequently played. To return to the active call, press the Resume softkey.
 Barge-in feature is disabled: The message is played immediately if you are not in an active
call. However, if you are in an active call when you receive the message, you are prompted
whether you wish to listen to the message, as shown in the example screen below:

You can accept or reject the message using the following softkeys in the screen:
• Accept: Places the active call on hold, and then plays the message. To return to the
active call, press the Resume softkey.
• Reject: The message is not played and the active call is not placed on hold.

Note: The Barge In feature is relevant only for cases where the receiver of the message is
currently in an active call. If the user is not in an active call, then the message is played
automatically.

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6.13 Logging into a Remote HTTP/S Server

When you attempt to download a new configuration file from the Provisioning server, you can
optionally be prompted to enter the Provisioning server login credentials (username and
password). This feature is useful when, for example, you are provisioning, and attempt to
download a configuration file from a Provisioning server. In which case, the server's
authentication process recognizes that an HTTP username and/or password have not been
specified or that these credentials are incorrect. In this case, when this feature is enabled, the
'Prov. Credentials' screen pops up, prompting you to enter or reenter these login credentials.

Note: This feature is only available after your administrator enables the configuration file
parameter 'ui_interaction_enabled'. For more information, see the Administrator's Manual.
When this parameter is not enabled, then the 'Prov Credentials' option does not appear in the
Settings menu on the phone.

You can also manually set the remote server login credentials.

 To manually set remote server login credentials:

1. In the Prov. Credentials screen (MENU key > Settings > Prov. Credentials):

• At the prompt, enter the HTTP/S username.

• At the prompt, enter the HTTP/S password.
• Press the OK softkey to confirm, press the Clear softkey to clear the entered characters
or press the Skip softkey to return to the previous menu.

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User's Manual 7. Troubleshooting

7 Troubleshooting
Read this if a problem with your phone occurs. If this does not facilitate resolving the issue,
contact your system administrator.
Table 7-1: Troubleshooting

Symptom Problem Corrective Procedure

Phone is off Phone is not  Verify that the AC/DC power adapter is attached
(no LCD displays receiving power firmly to the DC input on the rear of the phone.
and LEDs)  Verify that the AC/DC power adapter is plugged into
the electrical outlet.
 Verify that the electrical outlet is functional.
 If using Power over Ethernet (PoE), contact your
system administrator to check that the switch is
supplying power to the phone.
'LAN Link Failure' No LAN  Verify that the LAN cable is connected securely to
message displayed connection the LAN port on the rear of the phone.
on LCD  Verify that the other end of the LAN cable is
connected to the network (switch). If it's not, inform
your system administrator.
Phone is not ringing Ring volume is  Increase the volume (see Section 4.10.1)
set too low
'Registration…' Line not If your phone has multiple lines and an 'X' is displayed
message displayed registered to on the LCD for a line, this indicates that the line has
on LCD and calls network not been successfully registered. For assistance,
cannot be made or contact your system administrator.
received
LCD display is poor LCD settings  Adjust the phone’s screen contrast level (see
Section 4.5)
 Adjust the screen’s backlight timeout (see
Section 4.6)
Headset has no Headset not  Verify that your headset is securely plugged into the
audio connected headset port located on the side of the phone.
properly  Verify that the headset volume level is adjusted
adequately (see Section 4.10.5).
IP Duplication Duplicate IP  Convert the network device with the static IP
address conflict address to a DHCP client
can occur on a -OR-
DHCP network if  Exclude the static IP address from the DHCP scope
you defined a on the DHCP server
static IP address
for a network
device

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User's Manual A. Specific Third-Party Features

A Specific Third-Party Features

This appendix describes phone features that are only applicable to specific third parties.

A.1 BroadSoft
A.1.1 Shared Call Appearance
The SCA feature enables multiple phones to be associated in an SCA group so that calls can be
made or received on any phone in the group. The 440HD phone fully supports the feature. The
405 / 405G / 420HD / 430HD phones support the feature as participant only.

Note:
• For detailed information on how to configure the SCA feature, see the Administrator's
Manual.
• Icons in the phone's screen indicate if line keys are configured in an SCA group, or as
private lines.
 A hollow icon indicates a phone configured in an SCA group.
 A solid icon indicates a phone configured as private.

If a call comes in to a phone in the SCA group, all phones in the group ring simultaneously. The
first to answer is connected to the caller. All other phones then stop ringing. The recipient can
then opt to put the call on hold. All calls put on hold and all active calls are displayed in all
phones' sidecars. An SCA group user can pick up a call by pressing their sidecar BLF LED.
Figure A-1: SCA Shared line 1
Shared line 2
Shared line 3
Shared line 4

Speed Dials
for quick
transfer from
main line

To make a call, answer a call, put a call on hold, forward a call, etc., is the same as for private
phones, but LEDs indicate that a phone is in an SCA group. The table below shows LED
behaviors on the phones in an SCA group.

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Table A-1: LED Behaviors on an IP Phone in an SCA Group

State Phone LED Behavior

When the phone is in idle state No LED indications on any phones No behavior
Off hooked phone Solid green (for a 15
second default timeout)
When a phone is seized (off hooked)
Other phones in the group Solid red (for a 15
second default timeout)
Calling phone Solid green
When an outgoing call is progressing
Other phones in the group Solid red
When a call comes in All phones Fast flashing green
Active phone Solid green
When a phone is busy (active)
Other phones in the group Solid red
Phone on hold Slow flashing green
When a phone is put on hold
Other phones in the group Slow flashing red

A.1.1.1 Demonstrating the SCA Feature's Capabilities

This section demonstrates the SCA feature's capabilities.
Figure A-2 below shows two 440HD phones in an SCA group, whose numbers end in suffixes 1
and 2.
Figure A-2: Two 440HD Phones in the SCA Group

Figure A-3 below shows an incoming call from Arik. Both phones in the SCA group ring in order to
alert group members to the call.

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Figure A-3: Phones in the SCA Group Ring, Alerting to an Incoming Call

Phone 1 answers:
Figure A-4: Phone 1 after Answering the Incoming Call

Note: In the figure above:

• Phone 1's line key LED is illuminated steady green.
• Phone 1's sidecar displays the call from Arik - the adjacent BLF LED is illuminated steady
green.
• The sidecar displays all active calls in the SCA group.
• If phone 1 puts the call from Arik on hold, the line key LED and the sidecar's BLF LED flash
green.

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Figure A-5 below shows phone 2 after phone 1 answers.

Figure A-5: Phone 2 after Phone 1 Answers

Note: In the figure above:

• Phone 2's line key LED is illuminated steady red.
• Phone 2's sidecar displays the call from Arik that was answered by phone 1. The adjacent
BLF LED is also illuminated steady red.
• All active calls in the group are displayed in the sidecar.

 Phone 2 can barge in on the call by pressing the sidecar BLF LED illuminated steady red.
 If phone 1 puts the call from Arik on hold, the line key LED and the sidecar's BLF LED on
phone 2 flash red.
 Phone 2 can then press the sidecar's BLF LED flashing red, and pick up the call.

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A.1.2 Monitored Lines Based on BroadSoft's BroadWorks BLF Service

This section shows how to configure Monitored Lines based on the BroadWorks BLF service,
typically used by executive assistants or front desk operators to monitor lines in the network.

Notes:
• The feature can also be configured by the network administrator from the Web interface.
See the Administrator's Guide for detailed information.
• Before configuring monitored lines, your network administrator must enable the BLF service
feature in BroadSoft's BroadWorks server. See the Administrator's Guide for detailed
information.

 To configure a monitored line:

1. On the device, long-press a Programmable Key or a Function Key, and in the Line Key /
Function Key screen that opens (respectively), navigate to and select Speed Dial + BLF; the
Line Key or Function Key screen (respectively) opens.

Note: Up to six Programmable Keys and up to 12 Function Keys can be configured as Speed
Dial + BLF.

2. Enter the telephone number to assign the speed dial to. For Function Keys you can select
the number from the Directory.
3. Navigate to enter a label (Programmable Key only), and then press the Save softkey.
4. View the line number displayed in the LCD's idle screen / BLF (440HD only).

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A.1.3 Configuring the 'Forward No Reply' Timeout as Number of Rings

The 'Forward No Reply' timeout can be configured as 'number of rings' rather than as 'seconds'.
Consult with your network administrator to enable this feature (see the Administrator's Manual for
details). For example, the phone can be configured to ring 2r (2 rings), or 4r (4 rings), for
example, before calls are forwarded. The setting can be changed according to user preference.

A.1.4 Automatically Receiving an External Line

The phone by default features automatic switching. Users do not need to press the 9 key, for
example, in order to receive an external line; they can directly dial the number of the party they
want. To configure manual switching, consult the network administrator (see the Administrator's
Manual). When configured, users must press the 9 key, for example, to get a line to outside the
enterprise; after pressing the key, they hear a secondary tone. They only then can dial the
number of the party they need.

A.1.5 Limiting Configuration of Function Keys as Line Keys

Users cannot configure all six Function Keys as Line Keys.

A.1.6 Viewing VOICEMAIL Indications Per Line

When a phone is in a Multi Line configuration, VOICEMAIL is indicated per line.
The screenshot below shows multiple lines configured.

The shot below shows the screen displayed when you press the VOICEMAIL key on the phone.

A.1.7 Listening in Capability for Call Center Supervisors

Call center supervisors can pick up an operator's phone and listen in on the conversation that the
operator is conducting on headphones with the customer, without the customer at the other end
sensing that the supervisor is listening in (because the supervisor is in effect muted).

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A.1.8 Recording an Agent's Welcome Greeting

Agents in a call center can record personal voice greetings which play automatically when calls
come in.
An agent's recorded voice greeting welcomes callers to the service they’re seeking. For example:
Thanks for contacting Julie at Southern California Edison, how can I assist you?

Note: Before using this feature, your network administrator must enable it. For more
information, see the Administrator's Manual.

The feature
 Allows agents to record greetings directly on the phones
 Replaces cumbersome management from a media server
 Replaces ad-libbed amateurish greetings
 Gives callers a good first impression of the call center
 Professionalizes customer care
 Improves agent productivity
 Makes customers feel welcome when they consistently hear a cheerful and polite greeting.

 To record a welome greeting:

1. Open the Greeting Message screen (MENU key > Settings > Greeting Message).

Note: While the Greeting menu is open no calls can come in.

2. Press the recording softkey and record your welcome greeting (max length: 10 seconds)

3. When you finish recording, press the stop softkey .

4. Press the softkey to play back your recording.

5. Press the Save softkey to save the recording. To delete the message select the Delete
softkey.

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A.2 Genesys' Contact Centers

This section shows how to use AudioCodes IP phones in Genesys contact centers.

Note: The section is intended mainly for agents / hotline operators.

A.2.1 Using the BroadSoft ACD

Genesys Contact Center phones support the BroadSoft ACD. The table below shows how to use
the functionalities.
Table A-2: Genesys Contact Center Phones' BroadSoft ACD

State Softkeys Displayed Command Menu Options

Idle Ready  Missed Calls

 Forward
 DnD

Not Ready  Missed Calls

 Forward
 DnD

Idle ACW  Missed Calls

 Forward
 DnD

A.2.1.1 Setting Unavailability Status

In the course of a shift, you may need to leave your desk for a break or to attend to other issues.
Before leaving your desk, change your status to 'Not Ready' (unavailable) so that incoming calls
to the Contact Center will not be sent to you.

 To change your status to 'Not Ready':

1. In the idle screen, press the Not Ready softkey and select the reason for not being ready to
take a call. For example, you'll be at lunch or on a coffee break; the 'Ready' indication
changes to 'Not Ready':

2. If you have just finished a session with a customer and wish to carry out administrative tasks
related to the call, then press the ACW (After Call Work). The 'After Call' status is displayed
on the phone's LCD.

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A.2.1.2 Setting Availability Status

When you return to your desk after taking a break or after attending to an external issue, it's
important to restore your status to 'Ready' and resume work.

 To restore your status to 'Ready':

 In the idle screen, press the Ready softkey; the 'Not Ready' indication changes to 'Ready'.

A.2.2 Presence Management

This section describes how to login to and logout from the Call Center SIP server and to update
your presence status when the ACD (Automatic Call Distribution) feature is enabled.

Note: When the ACD feature is enabled, whenever you login or logout or change your
presence status, these updates are sent to the Call Center SIP server. This server then can
automatically distribute incoming calls to different agents' phones based on their relative
availability. For more information, see the Administrator's Manual.

A.2.3 Logging In
This section shows you how to log in to the Genesys Call Center SIP server. Log in immediately
after starting a shift.

 To log in to the phone:

1. When the phone's LCD is in idle mode (Logged Out), press the Login softkey; the Log In
screen is displayed:

2. Enter your Username. Obtain it from your system administrator. Press the A/a/1 softkey
successively to navigate to and select the alphanumerical mode you require (abc, ABC, or
Abc).
3. Scroll down and enter your Password.
4. Press the Login softkey; the Ready idle screen is displayed.

You're now available to take incoming calls. Incoming calls from now on will be directed to your
phone.

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A.2.4 Logging Out

At the end of your shift, log out of the phone.

 To log out of the phone:

 In the idle screen, press the Logout softkey; the Logged Out indication is displayed:

A.2.5 Configuring Do Not Disturb (DnD)

You can configure the phone so that no incoming calls will disturb you.

 To configure DnD:
1. In the idle screen, press the softkey; the Command Menu opens.

2. Scroll down and select the DnD option.

3. In the idle screen to which you're returned, view the DnD indication.

A.2.6 Configuring Automatic Forwarding

When you leave your workstation you can configure the phone so that any incoming calls will be
forwarded.

 To configure automatic forwarding:

1. In the idle screen, press the softkey; the Command Menu opens.

2. Select the Forward option; the Automatic Forward screen opens.

3. Select the Always option or scroll down and select the Busy or No Reply option.
4. Enter the Number to Forward to, or scroll down and select Select from Directory in which
you can choose a contact number to which to forward calls.

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5. In the idle screen to which you're returned, view the 'Forward' indication.

A.2.7 Listening in Capability for Call Center Supervisors

Call center supervisors can pick up an operator's phone and listen in on the conversation that the
operator is conducting on headphones with the customer, without the customer at the other end
sensing that the supervisor is listening in (because the supervisor is in effect muted).

A.2.8 Setting up a Remote Conference

This section shows how to set up a remote conference to which more than three participants can
be added. A 'local' conference only supports a maximum of three participants (see Section 6.7 for
information about a 'local' conference).

Note: Only after the enterprise's network administrator enables the feature, you can establish
a remote conference.

 To establish a remote conference | add participants:

1. From the idle screen, call participant 1 either from a directory or from a call log.

2. Participant 1 answers and the call is established.

3. Press the Conf softkey.

4. Add participant 2: Press the Add softkey, enter their number and press the Dial softkey.

5. Add participant 3 in the same way.

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Note: After adding the first participant by selecting the Conf softkey, the letter C is displayed
in the phone screen indicating that this is a conference call.

Note also that the names of all participants participating in the conference are typically displayed
here . Names will scroll horizontally if they're longer than the box.

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A.2.9 Recording an Agent's Welcome Greeting

Agents in a call center can record personal voice greetings which play automatically when calls
come in.
An agent's recorded voice greeting welcomes callers to the service they’re seeking. For example:
Thanks for contacting Julie at Southern California Edison, how can I assist you?

Note: Before using this feature, your network administrator must enable it. For more
information, see the Administrator's Manual.

The feature
 Allows agents to record greetings directly on the phones
 Replaces cumbersome management from a media server
 Replaces ad-libbed amateurish greetings
 Gives callers a good first impression of the call center
 Professionalizes customer care
 Improves agent productivity
 Makes customers feel welcome when they consistently hear a cheerful and polite greeting.

 To record a welome greeting:

1. Open the Greeting Message screen (MENU key > Settings > Greeting Message).

Note: While the Greeting menu is open no calls can come in.

2. Press the recording softkey and record your welcome greeting (max length: 10 seconds)

3. When you finish recording, press the stop softkey .

4. Press the softkey to play back your recording.

5. Press the Save softkey to save the recording. To delete the message select the Delete
softkey.

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User’s Manual
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