ERP

Su n F i sh ERP
En te r p r i se R e so u rc e Pl a n n i ng Sy ste m
Realize the full potential of your company

RealBusiness.RealSolutions.
2 S u n F i sh ER P | Da taOn V i si on & M i ssi on

About Us

Visio n Mission
“ O u r Vi s i o n i s t o d r i v e r e a l “ Our mission is it to create the

business evolution with real best sof t ware -based solutions

software solutions for for our customers in a way that

organizations worldwide. ” has the greatest impact on their

unique organization. ”

RealBusiness.RealSolutions.
 D a taO n Com p a ny Profi l e | Su n F i sh ERP 3

C om p a ny Ove rvi ew
Our History
In 1999, Gordon Enns and Casey Kim saw an opportunity to complete success in implementations allowed DataOn to
help corporations utilizing early Internet Technology to develop a strong reputation and become the leading HRIS
improve their business. DataOn Corporation was established provider in Indonesia.

solutions to corporate customers. A year later the company In 2006 DataOn marketed new versions of SunFish HR that
chose Indonesia as its primary technology development and provided customers with options to implement basic payroll,
business location leading to the incorporation of PT Indodev operational HR management, or a complete strategic version
Niaga Internet in early 2000. with SunFish HR Enterprise. DataOn has received awards from
the Indonesian Department of Communications and Informa-
In the very beginning, DataOn developed a range of small tion Technology as the Top IT & Telco Solution for the catego-
business solutions that can today, be grouped as Corporate ry Top HR/HCM Product and the Indonesian Computer
Portal products and was able to license these solutions to Software Association (ASPLUKI) for the Best General Business
Application.
full Content Management Solution for Internet Portals.

to support international sales of its product line. software led to requests for further business
solutions. The company utilized this opportunity to combine
Anticipating saturation in the CMS market, DataOn began to its individual SunFish FA and Supply Chain products under
shift its strategy away from portal products to more traditional the name SunFish ERP – Enterprise Resource Planning, which
business solutions, while still utilizing its base in Internet, or is also steadily developing a strong client base.
web technologies. These products included Supply Chain
Management, Financial Accounting (FA), Content Management, In 2013 DataOn released SunFish HR SaaS, a completely
Customer Relationship Management and Human Resource redeveloped version of SunFish HR with new underlying
Management (HR). All products were intended as a general technology designed for the multi-tenancy cloud environment.
base solution which would be customized for the individual Built on the successful business process support of previous
needs of clients. SunFish versions, SunFish HR SaaS provides a better user
experience, a range of functionality improvements and a
By 2002, DataOn had experienced excellent market acceptance
for the HR solutions and released the HR solution under the
name SunFish HR. SunFish HR was developed with a concentrated Today, DataOn has an extensive network of partners and
resellers in Indonesia, Malaysia, Thailand, Vietnam, and the
range of HR business process requirements. SunFish HR Philippines for SunFish HR and has developed a localized
version of the product for each market.

RealBusiness.RealSolutions.
4 Su n F i sh ERP | DataOn Prod ucts

ERP

O u r P ro d u c ts
Products
Sun Fish HR TM
Sun Fish ERP TM

SunFish HR is a comprehensive Human Resource SunFish ERP automates and streamlines Enterprise

Solution allowing companies to gain competitive Resource Planning, helping the company work

advantage by improving the quality of the

into the data. A fully integrated suite of functionality

processes. SunFish HR provides the ability and

and higher accuracy that enables improved

asset, its people. Administrative HR functions analytics and better decision-making. SunFish

(Payroll, Loan, Time, Reimbursement, Organization ERP combines and automates processes including

& Career) and strategic management tools (Training,

Recruitment, Performance) are integrated to management, inventory control, and warehouse

provide a holistic approach to managing and transfers.

developing talent.
Ease of use, support for cloud computing and the

Developed with a focus on cloud computing,

SunFish HR is available as a Software as a Service approach to complex business processes.

(SaaS) subscription or an On-Premise purchased Dynamic companies are able to leverage SunFish

ERP to better manage resources and personnel.

management support and comprehensive

analytical tools.

RealBusiness.RealSolutions.
Phi lip p ines
6 Su n F i sh ERP | I ntrod uct i o n

I n trod u c ti o n
Today’s Complex Bus iness Landscape
Supply or value chains, and resources no longer move Another one is the ability to deal with sophisticated
one way, from raw materials to end customers, as relationships and international cultures, and an
Porter’s model has explained to us since the 1980’s. environment that facilitates innovation or risk taking.
World economies today have become so much more
complex – and this complexity is here to stay. In order to pursue new opportunities and grow,
companies need a sophisticated, integrated IT solution
The simple chain evolved into a complex network,
where a supplier is not merely a supplier but may business landscape.
become a customer, a strategic partner, or even a
competitor. More complexity derives from companies This is where SunFish ERP comes in. It is a cutting-edge
using numerous contractors to build and deliver a business management solution that maps and
product which makes them no longer the experts in integrates your company’s key business processes and
every aspect of the chain. On top of that, markets and data across its various functional units.
their conditions change so quickly that managers have

annual plan. inventories, human resources, sales, purchases and

customer services in a single platform. Comprehensive
Today, companies require lateral thinking managers reportings and analytical
who realize that complexity is not a weakness in terms and operational data to drive performance excellence
of not knowing every answer, but that the weakness is and to react timely to changes driven by ,
not knowing who to ask or where to look for it. growth, reorganization, or business model and strategy
Understanding the impact of a decision that is made in re-evaluation.

is an essential key to success.

RealBusiness.RealSolutions.
 Fe a tu re O ve rvi ew | Su n F i sh ERP 7

Fe atu re Ove rvi ew

Powerful Solut ion
SunFish ERP uses the power of the Internet to move goods, information, and money quickly and securely, ensuring the
delivery of the right product, to the right location, at the right time, and at the right costs. It provides employees with
instant and global access to the tools, communication, and data they need in order to interact with colleagues,
partners and customers over distances.

General Ledger - The General Ledger Human Resource and Organization Sales and AR - The Sales and Accounts
module is at the core of SunFish ERP’s Structure - The HR component in Receivable module streamlines
Financial Management. It processes SunFish ERP relates to the management processes such as quotations, order
and posts all transactions relating to a of employees and allows the user to entries, invoicing and collection of
company’s assets, liabilities, equity, arrange and modify organizational payments, sales returns, credits, proper
revenue, expenses, etc. Transactions utilization of discounts, tracking of
originate from other application employees, work requirements, inventory changes, account receivable
modules as well as from adjustments positions, and reporting structures to
made directly within the GL. With the these hierarchies. Therefore it is the control over the company’s
sales
GL companies have the accounting backbone of managing application -
users, role-based privileges, business tunity for customer service improve-
data integrity. ments.

Fixed Assets - Asset Management in Purchase and AP - The Purchase and Inventory - SunFish ERP’s Inventory
Accounts Payable module standardizes module includes a comprehensive item
the entire asset life cycle: from the mainte- and automates the full cycle from management system that connects
nance of asset categories, asset purchase requisition through payment to vendor materials, goods and part dimensions with
through transactions such as transfer, important information for procurement,
depreciation, data and supplier management, it keeps sales, inventory, and accounting. This
disposal. Audit trails, transaction journals, purchase cycles short, owed and due
accounting and registry reports support invoices transparent, and allows timely organizations with intercompany and
easy reconciliation, analysis, transparency reaction should buying patterns or multiple warehouse capabilities.
and control over a company’s assets. preferences change.

Finances - The Finance Module helps Analytics and Reports - Equipped with an SunFish ERP integrates a
organization to record and track spending advanced business analytics feature utilizing
to salaries, suppliers, creditors, and their a data warehousing system, SunFish ERP
income from customers, debtors, and meets the various reporting and monitoring the automated routing of documents
investors. Users can conduct bank and and approvals based on groups,
cash payments, create payment receipts, in order for them to drive business modules, rules, if-conditions, and
manage checks, deposits, verify account excellence in every aspect of operation.
balances and reconcile with bank Whether initiated by a system alert or a new
statements. Integrated with General idea, users have a large number of reports, the number of settings involved to
Ledger, Purchase/AP as well as Sales/AR it customizable dashboard alerts, graphics, coordinate and control each routine
and drillable data to investigate and plan business process while bringing consis-
management solution. changes to business processes and policies. tency and leaving room for exceptions
from general rules.

Production -
save costs and to enhance quality and overall business productivity. It provides necessary functions and tools such as bill of material,
production control and planning, routing and material management to control and optimize production process.

RealBusiness.RealSolutions.
8 Su n F i sh ERP | Featu re Ove rvi ew

Characteristics
Flexible, Sec ure, Int elligent
Flexible
- Multi-company and locations, multi-currency,
Application Security
exchange rate management, multi-language, and - User group access to functions and data
international implementations
- Consolidated reporting access control
- Dual-base currency support - NIST SP 180-118, password rules, expiries, device
- Web-based application, accessible from anywhere, limitations among others
at any time with just an Internet connection - Creation of audit trails for all transactions as part of
- Access information easily from the web, tablet, or architecture that cannot be disabled
mobile apps - Multiple layers of encryption and security ensure
appropriate access control
- Compliance to OWASP standards
Secure Infrastructure
- Intrusion Prevention System
Intelligent
- Advanced analytics using data marts
- Certified ISO 9001-2015 audited by Lloyds every
six months
- Deep ESS features for all employees
- More frequent analysis and tracking of data
through mobile and dashboard summaries

RealBusiness.RealSolutions.
 Sa l e s | Su n F i sh ERP 9

Sales
Optimize your Collection Pr ocess
Processing customer orders, billings, building, and Payment methods may include check, credit card, bank
maintaining good relationships with customers transfer as well as payments and deposits at the time of
throughout the sales and after-sales cycle are critical sales order, invoice entry, or prepaid orders.
components of any business. Underpinning this
process with the SunFish ERP sales module allows for Additionally, SunFish ERP includes the management and
control of return and service processes – whether a
customer database, quotations, contract negotiations, customer returns one item, a partial delivery or a complete
order. The module tracks the quantity returned and
creates credit notes to deduct the Accounts Receivable
handle change requests, pricings, promotions and amount. Access to customer data, product orders and
discounts, and react to inventory adjustments, as well as supporting documents helps to resolve any complaints or
sales returns. service issues more timely and satisfactorily.

Repetitive data entry tasks are eliminated by using By applying consistent processing rules and by providing
quotations, which track customers’ product and/or price one source for order, billing and relationship tracking,
inquiries, quantities, delivery & billing details, and SunFish ERP overcomes cross-departmental barriers and
discounts applied, and then users can turn these quotations
into sales orders; and sales orders into customer invoices as enhances customer service.
after the delivery has occurred. The display of stock
availability from the order forms enables users to react to
potential shortages with partial deliveries, multiple
shipping dates and ship-to locations.

Invoices are then created for single orders or a shipment

with options to hold, consolidate or edit prices on invoices
before posting the invoices. The integration with

people who are paying their bills on time and who should
receive a reminder of their aging receivables. Special Easter Price

Embedded in the Sales and Accounts Receivable module Special

Easter Price

is the support of versatile pricing conditions and various Spring Promo

payment methods. Pricings and payment terms can be

Braided PPMF 5mm. Clearance Sale

customer, reseller, category, volume, promotion, etc. PE 8mm. 3 days promo price

RealBusiness.RealSolutions.
10 Su n F i sh ERP | I nve ntory

Know the Movement of your Invent ory

Inventory
A company’s inventory represents a large lead time, inventory turnover ratio, and costs
portion of its investment. Mismanaged in easy-to -understand single view,
empowers managers to determine the
harm for a business whether that stems from economic order quantity.
the costs associated with excess inventory
or the loss of business due to shortages. SunFish ERP
of inventory items by multiple parameters
Therefore, inventory concerns are manifold:
that include category, type, supplier, item
dimensions, location/warehouse, costing
and too much stock, increasing inventory
method, primary and secondary measurement
units (including their conversion rates),
decreasing stock levels without jeopardizing
reordering rules, minimum/maximum stock,
the performance, always having enough replenishment method, etc.
fast-moving items on hand but just-in-time
slow moving items, etc.

Linking the modules of Inventory, Sales and distributor including margin, mark-up,
Purchase, SunFish ERP provides companies discounts, or promotions, which are then
with the tools necessary for a successful automatically applied in transactions with
inventory management as it allows them to supplier and customer.
keep track of existing inventory and its use,
and to create replenishment plans that
ensure item availability when needed.
Instant access, and comparisons of data
including current item levels, incoming,
outgoing, in transit, promised items, as well
as safety stock and maximum stock requirements,
slow and aging vs. fast moving inventor y,

RealBusiness.RealSolutions.
 I nve ntory | Su n F i sh ERP 11

Inventory
D et ermine your Economic Quant ity Levels
SunFish ERP tracks the movement of materials in The integrated warehouse function allows the
a number of ways: incoming materials from replication of a company's physical warehouses
suppliers, warehouses, sales returns, or
productions are recorded via Good Receipts; number of bins for each facility including
outgoing materials to customers, warehouses, for maximum volume and weight, size, item types
internal use or production are recorded via Good per warehouse, etc. in order to simplify the
Issues. Other movements tracked are adjustments storage of goods and materials and to gain
of stock levels and inventory values as well as control of stock movement in each facility.
conversions of one item into another one with its
own pricing, dimension, measurement, description, Extensive reports, analysis tools, and alerts keep
and storage facility. track of performance targets and identify
slow-moving items, bottlenecks, and other
The system incorporates a batch release process
of goods to satisfy multiple urgent sales orders taken and optimal space and resource usage can
deliveries, circumventing their serial (one-by-one) be achieved.
approvals. It also provides a physical stock count
function to assist in managing periodic manual
stock level checks in order to ensure that

system determined stocks are caught and dealt

with.

RealBusiness.RealSolutions.
12 Su n F i sh ERP | Pu rc hase

Impr ove Spending and D emand Analys is

Purchase
In the past, purchasing has been –more or less - Users can compare multiple vendor quotations
considered a necessary task but has never related to a purchase inquiry by criteria such as
drawn much attention from senior management price, discount, payment terms, lead time, etc.
as a strategically relevant part of corporate The system highlights the best/ worst option,
performance. Led by the technology and auto- and lets users know whether they have
motive industries this perception is changing purchased the item from a vendor previously.
and purchasing is increasingly acknowledged
for the substantial impact it has on engineering, Good Receipts are used to monitor goods
sales, the ability to meet customer demands, deliveries, inspecting formal receipt criteria,
and its role in the success of a company. quality, and vendor performance. They record
any improper conditions and are used to
SunFish’s Purchase and Accounts Payable process return options including exchange,
Module integrates the entire purchasing and repair, or disposal. An approved good receipt
receiving process from automatic order generation concludes the good delivery, at which point the
to paying vendor invoices. Using the power of vendor invoice can be accounted for.
automation, it not only helps employees to save
time in achieving daily tasks such as validating Extensive drill-down capabilities allow to track
item statuses, generating orders, updating transactions step by step back to their origins to
quantities/ dates and vendor information, but resolve problems and provide users with fast,
also avoids costly mistakes that stem from easily accessible business insights into
double data entries and inaccuracies. purchase data on any level.

Automation begins with the module’s supplier

management that links detailed vendor infor-
mation to items, minimums, prices, discounts,
past purchase terms and delivery performance.
Automation continues with the order process,
by letting users generate purchase orders (PO)
directly from a supplier quotation, or when
inventory items are below a minimum stock
level. POs can be split into several parts for

managers of their expected arrival dates.

RealBusiness.RealSolutions.
 Prod uct i on | Su n F i sh ERP 13

Production
Impr ove your Production pr ocess and Operational Vis ibilit y
Production planning, implementation process process and monitor their timely completion via
and inventory control (PPIC) is the center of the the Production Controller.
supply chain process for many types of trading
Production personnel can always see the status of
of a company’s production process not only production orders, work-in-progress inventory,
time to completion, etc. and analyze key performance
indicators for quality, production lead time, and
costs. Moreover, SunFish supports the prediction
The Production Module in SunFish ERP provides of demand based on received orders and based
the functions and tools necessary to streamline,
control and optimize the production process by better foresight of future demand for products
and can adjust material planning accordingly.
It exchanges information such as sales forecasts, Through the ratio management and automated
inventory levels, and budgets until detailed inventory control, users can also handle raw
production orders can be issued. As a result, it
improves operational visibility, facilitates a faster eliminate the majority of waste.
and more accurate decision making process, and
Ultimately, the Production Module in SunFish
correlating and interpreting required data.

The Production Module allows users to create However, all settings combined then provide
independent production steps that can be used
performance and allows them to see where
enhancement opportunities lie.
they are for single time only or made-to-order
production. Once set up, production orders can
be created either from the Bill of Material (BOM)
or Sales Orders. Generating production orders
from BOMs is the standard way, which has the

and production issue method are automatically

recorded. However, orders can also be based on
Sales Orders with estimated delivery dates, which
lets users schedule the activities for each production

RealBusiness.RealSolutions.
14 Su n F i sh ERP | F i na nce

Effective Liquidit y Management and Cash Flow Positioning

Finance
Sales or purchase invoice links retrieve the
correct sales, withholding or other taxes according
cash allocation: whether bank accounts have
them to their respective GL accounts as well.

The integrated check management allows users

to optimize spending, to react to currency rate to control data including issuing and printing
payments to suppliers, employees or creditors as
well as endorsing or cancelling individual
payments as needed. The system supports locally
unique checking types such as Bilyet Giro.

SunFish ERP Finance gives users direct access to

SunFish ERP improves the accuracy, completeness,
authorization, disclosure, and reporting of cash
processing and analyzing all monetary transaction activities and cycles. It gives management the
arising out of supplier payments, customer
payment receipts, expense spendings, credit and needs and targets, and to adapt to ever-changing
deposit managements, fund transfers, AR/AP market conditions.

multitude of important information to keep in

liquidity, and to optimize the use of cash.

Integrated with the GL, AP and AR the Finance
M odule centralizes and streamlines cash
management functions such as updating bank
balances, bank reconciliations, daily cash

Entries are linked to approved supporting documents

such as invoices, fund transfer requests, cash
requests, deposit settlement or netting forms,
etc. and automatically posted to the GL.

RealBusiness.RealSolutions.
 G e ne ra l Le dg e r | Su n F i sh ERP 15

General Ledger
Fact-based Ins ight for Smart Financ ial D ecision-Making
The general ledger is the central and chronological Moreover, it allows the incorporation of
accounting record of your company and all its various options for month-end and year-end jobs
to close accounts for a respective period, and
and posts all transactions relating to a company’s reminders to periodically evaluate open items in
foreign currencies.
assets, liabilities, equity, revenue, and expenses –
data received from other application modules such Altogether, the General Ledger Module delivers a
as Sales, Purchase and Fixed Assets as well as solid base for you
adjustments made directly within the GL. The needs and
insight gained in this process will help you to data throughout the system and from all
enforce relevant accounting policies and proce- subsidiaries.
dures.

The General Ledger module is at the core of

SunFish ERP’s Financial Management. It provides a

an unlimited number of main and sub accounts as

well as cost centers using templates. The module’s

entities an organization can have with their individual

GL transactions across multiple entities; and quick

consolidation of companies.

SunFish come from its capability to setup

segment-based journals grouped by cost center,
projects, branches or other options that company
policies dictate. The built-in Budget Management
feature follows that structure and can combine
multiple segment options when forecasting budget

frequency
and recurrence-based reminders, and automatic
accrual journal es.

RealBusiness.RealSolutions.
16 Su n F i sh ER P | F ixed Assets

Optimized Asse t Management & Accuracy

Fixed Assets
Whether they are buildings, machineries, vehicles, Depreciation is processed as system default every
month based on each asset’s acquisition date, whereas
‘not yet due’ or ‘already salvaged’ assets are blocked from
business value and you are accountable for the status being processed. After each run the system automatically
and value of your company’s assets to tax agencies, accumulates the depreciation values and expenses to the
related charts of accounts as set up for each item.
assets is more than just depreciation; it is about
SunFish also features all other asset management
their respective lifecycles and following government processes such as status changes, transfer, capitalization,
regulations in order to avoid tax over payments or,
worse, penalties for non-compliance.
to the General Ledger module ensures that all events
The Assets Management Module in SunFish ERP gives
companies control over the entire asset life cycle and for its entire lifecycle and automatically posted to the
related accounting transactions. It requires users to ledger and update respective GL account codes in order
input detailed information including asset code, serial
number, acquisition/PO date and cost, quantity, vendor, the interface, the system allows users to generate
freight, department, lifetime, insurance, salvage costs, year-to-date-values, to consolidate depreciation records
etc. This allows that the total cost of ownership for
individual assets and their related transactions from
purchase to deactivation are accurately tracked and
transparently represented with the value in each lifecycle
phase. Users can create as many asset categories as their
company’s business requires to group individual items in

For the asset depre

of several methods, and embeds the most common ones,
(e.g. straight line) methods in the system.
Users can select the most advantageous depreciation
method for each asset item.

RealBusiness.RealSolutions.
 HR M a na g e me n t | Su n F i sh ERP 17

HR Management
Manage your Employees & Or ganizat ional Hier archies Effectively
The HR component in SunFish ERP comprises of employee turnover, to identify vacant or
managing your employee and organizational
performance, development or recruitment
all essential processes for your workforce
administration, but it is also the key in setting up
As mentioned earlier both components also
application users, role-based privileges, business
employees are set up as passive or administrative
system users and depending on their roles in the
SunFish ERP’s Employee Management maintains system receive access to only those functions and
a broad range of information including personal,
employment, education, family, OHSA, career information such as organizational unit, cost
transitions, service agreements, etc. whereas an center, job title, or job grade, on the other hand,
ESS interface allows employees to participate in
the HR administration and control the validity of documents, requests, and approvals bringing
their own data. Beyond pure data management, consistency to each routine business processes
the module tracks and ensures processing of while leaving room for exceptions from general
requests that employees can make throughout rules.
the ERP system such as supply or transportation
SunFish also allows companies to adapt a more
requests (which can be generally made by all
comprehensive HR strategy. Using a modular
employees) or warehouse transfer, purchase, approach, companies can add on other
sales return, or good issues requests, etc. (which
Loans) or strategic (Training, Performance, Talent
Mangement, Recruitment) functions as needed
The module is linked to the Organization Structure and easily upgrade to a full ERP & HR packages
component as it maps employees, work over time.
requirements, positions, and reporting structures
to their respective organizational hierarchies.

As structures undergo changes from time to time

SunFish provides user-friendly features to easily
make adjustments. Versions of structural set ups
can be saved to templates for later re-use or to
simply keep a record for historical data tracking.

Both components come with strong reporting and

analysis tools, allowing managers to “mine” this
data to review demographic tendencies, trends in

RealBusiness.RealSolutions.
18 Su n F i sh ER P | Data Ana lysi s

Quic kly Answer Important Business Questions

Analysis
Collecting the right data is only half the battle.
Organizing and processing the data to reveal useful stay informed of the status of their operational
information and analysis of the aspects that impact
your bottom line is the other half. Real-time visibility alerted to an undesirable development through
and where appropriate, cross-functional sharing
of data, improves the company’s ability to serve down those data from the indicator level to the
customers, control costs, investigate problems, plan individual transaction level until they identify the
origin of the problem and take appropriate action
improvements. to resolve it.

Therefore, SunFish ERP is equipped with powerful

Even though these tools already remove the barriers
business intelligence tools that encompass a
to better business insight, SunFish ERP goes one
large number of reports, customizable dashboard
step further utilizing data warehouses.
,
graphical analysis, and drillable data to not only
give companies a clear picture of its operational
performance but also to meet all their reporting
and ad hoc analytic needs.

readily available summary overviews, detailed data

Via the solution’s simple data navigation and

interactive report generation, users can easily
retrieve the exact data required to do their work, for
reports to supervisors, further data simulation,
action taking, or presentation to stakeholders.
Additionally, customized reports can be added to

requirements.

Customizable performance indicators, charts, alerts

and reminders can be assembled in personalized or

users can monitor process and performance issues

belonging to their area of expertise.

RealBusiness.RealSolutions.
 D a ta Wa re house | Su n F i sh ERP 19

Data Warehouse
Never -Know n Quer y Flexibilit y to Satisfy Your Inf or mation Needs
SunFish ERP incorporates data warehousing Presenting the vast amount of operation data in
technology that provides users at every organiza- an actionable, easy-to-understand format, data
tional warehouses can reveal current and long-term trends,
and content queries which can span hundreds of highlights problems, indicates opportunities,
operational processes and transactions to satisfy and ultimately gives users the information that is
critical to understand business conditions and
their information need - not just for complex data
successfully execute business initiatives.
queries, but also for getting quick, coherent and
insightful information. This technology addresses
common challenges faced by many users where
the existing reporting tools are simply too

generate multi-dimensional,
insightful reports that can provide the answers
required by the management.

users can quickly answer (basic, yet) important

questions such as: Which products are our best
(or worst) sellers? -- in what region, drill-down by

How much money do we loose on excess inventory?

Which costs can be cut without causing
long-term harm? How can cash be conserved?

Additionally, the multi-tiered data structure of

conduct
from a high-level summary down to transactional
level detail.

RealBusiness.RealSolutions.
20 Su n F i sh ER P | Wor kfl ow

Simplif ied Management of Wor kflows and Appr ovals

Workflow
SunFish embeds the sophisticated features of a merged back to a single sequence process after
each individual process branch is completed.
provides users with a graphical, easy-to-use
Approvers, cross-functional approval lines, and
automated routing of their documents, approvals
and business processes. employee ID, levels of supervisors, directors,
managers, etc. using the matrix organization
Processes such as sales or purchase order approvals, chart.
discount approvals, warehouse item transfers,
inventory adjustments, invoice payments or

give companies the control over these processes

they require to ensure that the processes are
properly tracked and followed up.

For any request or form, users can create a work-

then add as many lower levels of details and

is set up with the criteria that triggers the work-

taken, in which order and by whom, and follow

up actions to be taken if approvals exceed a

the requester’ or ‘whom the request is for’ and the

such as positions, organizational units, cost

centers, job grades, etc. to specify that origin. For

or parallel, single, group or multi-tiered approval

processes, whereas parallel processes can be

RealBusiness.RealSolutions.
 Wor k fl ow | Su n F i sh ERP 21

Workflow
Simplif ied Management of Wor kflows and Appr ovals
Auto-approvals can be setup if the conditions
required for approvals are clear without exceptions.
More nuanced decisions will trigger approval

updates, and reminders accompany each record settings in case of partial or complete organiza-
tional restructuring, employee promotions or
charge to what action they need to take.
adjustments ensure that requests do not become
Additionally, dashboard indicators and alerts obsolete when sudden vacancies occur.

drill down the data until the origin of the bottle-

be addressed by the system automatically

depending on a company’s policy. The following
options are possible:

- Rerouting of the requests to a central position

employees to re-apply
- Auto approval of requests
- Auto rejection of requests

RealBusiness.RealSolutions.
22 Su n F i sh ERP | Syste m Ove rvi ew

System Overview
Compr ehensive Strategy to Secur ity and Availabilit y

SunFis h Securit y
Development procedures are audited by a security team and
SunFish ERP. On-Premises allows clients to provide every comply with Open Web Application Security Project guidelines
infrastructure needed to run the sofware, while in SaaS all the and avoidance techniques for penetration vulnerabilities including
hardware infrastructures are managed by DataOn. As security is the OWASP Annual Top 10. Development and hosting infrastructure
a major concern, DataOn addresses the issue by obtaining teams undergo procedural compliance audits for DataOn’s ISO
certification of ISO/IEC 27001:2013 for information and security
management. Quality Assurance.

SunFish may be hosted by the customer in a private cloud

Rest easy knowing that data storage and processing are
environment or on secure infrastructure provided by DataOn.
SunFish secure infrastructure is designed for security and
uncompromising security standards. Data access is controlled
availability at a level that would not normally be achievable
within your organization through user access control and
by a single individual customer. Access to data is restricted at
protected from intrusion using successive layers of data security
- all of which are challenged, tested and upgraded subject to
DataOn’s client protection policies. Systems. Reaching the physical data store requires layers of
subnets, which are physically segmented, and have
The combination of rigid security standards and constant tuning individualized
for optimal processing allows you to run your business securely taken to remove any single point of failure and to absorb
multiple points of failure in more failure prone components.
processing applications 24/7. This allows you to focus your All DataOn data centers are Tier 3 facilities with 24/7 physical
energies where they are of most value - making decisions that will
monitoring and access restricted to a small number of DataOn
drive your organization forward.

preference is given to green data centers that utilize renewable

user group access to functions and data independently and with energy sources and have low PUE ratings.
granular levels access control. Access to the application is
controllable by NIST SP 180-118 password rules, expiries and As no infrastructure can be completely immune to failure,
device limitations to name a few security measures. Also, SunFish DataOn maintains fully redundant reserved capacity for
creates audit trails for all transactions as a component of the Disaster Recovery at other DataOn data centers with warm
failover systems. In the case of a total loss of a primary
stored in the data base is encrypted when stored and its decryption datacenter, current maximum RPO is eight hours with an RTO
is controlled by the SunFish application security ensuring all of four hours.

perform periodic system penetration testing both manually and

with automated intrusion systems.

RealBusiness.RealSolutions.
 Syst e m O ve rvi ew | Su n F i sh ERP 23

System Overview
Advant ages of Cloud Nat ive SunFis h

Architecture
The original SunFish developed in 1999 was a 100% SunFish provides some pre-built methods of interfacing to
web-native application available as both an on-premise and a other corporate systems and the ability to add new interfaces.
hosted solution. SunFish version 6 has been redeveloped as a Interfaces are handled by separated channels, which exist in a
purely multi-tenancy cloud application with support for segmented partial DMZ when hosting on the SunFish secure
deployment to DataOn or customer facilities. Even when infrastructure. The main SunFish application controls all
deployed in customer facilities, SunFish remains linked to the access through a single access channel that determines
single application core either in real-time or through a batch privilege regardless of the request types such as HTTP from a
process depending on the customer security restrictions. PC browser user or JSON from a mobile apps user. The
application itself is segmented to the presentation, business
process, application and data layers to provide the enhanced
level of componentization and standardization that is
frequently overlooked in web-native applications.

The SunFish architecture handles the generation of data

The multi-tenancy approach allows DataOn to improve and marts that provide the basis for business intelligence analytics;
enhance SunFish much more quickly than traditional software forces data change audit trailing of all transactions; manages
versioning processes did. With this process, DataOn performs
monthly and quarterly updates to a single instance of provides a range of other features to ensure company data is
SunFish, enabling all customers to always have the latest reliable, available and secure.
available software and avoiding the cumbersome process of
annual or even less frequent major version upgrades.

With the SunFish Development Kit, customers can add

This may include repor ts, screen changes or even

customization of core processing functions and database
structures. Although there is a single instance of the SunFish

customization are stored separately to prevent even the

smallest possibility of data leakage. The SunFish Development
Kit controls how customization is handled by the application

customization and future updates and provides warning of

and resolve it prior to deployment.

RealBusiness.RealSolutions.
 DataOn Head Office
Nissi Bintaro Campus
Jalan tegal Rotan No. 78 Bintaro Sektor 9,
Tangerang Selatan 15413
RealBusiness.RealSolutions. Phone : +62.21.2221.3077
Fax : +62.21.2221.3005
www.dataon.com
DataOnCorporation PT Indodev Niaga Internet Contact a representative or business partner today
for assessment of your Strategic ERP Information
@DataOnCorp info@dataon.com system needs.

DataOnCorp

SunFish Enterprise Suite TM

SunFish ERP TM (Enterprise Resource Planning)

Improve business process efficiency through
processing and managing procurement, inventory,
production, sales, and shipment as well as all related
financial transaction in a fully integrated environment.

SunFish HR TM (Human Resource)

Unleash the power of your human resources through
integrated, efficient process control.

All SunFish products are developed by DataOn

in accordance with the Quality Management System
Standards registered as ISO 9001:2015 and
Information Security Management as ISO 27001 : 2013