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 Indicative List of Documents required under the ISO 45001 :
OHS Objectives & Management Programe of the shops / Div. for 2020 - 21.
Performance against safety Objective & Tragets for 2020 - 21
Action plan, in case of not meeting the objective & Targets.
Departmental Role responsibility, and accountability
Relevent departmental procedure or docuements
HIRA related documents, Regular Review & Updated revision history.
HIRA review based on injuries and other conditions.
High Risk activities and their controls
HIRA summary or HIRA dash board
WIS / SOP & it's linkage with HIRA
Implementation of various Safety Controls at workplace to ensure workplace safety.
Shop safety committee structure and MOM of the meeting & closure records
Closure of Central Safety Committee MoM applicable points
Training Need Identification
Training plan of the employees at shop level
Competency Matrix of employee
List of Authorized persons wherever required along with there training records eg - Hoist/EOT Cran
at height, Cheery Picker, Scissior lift, Forklift etc, hydra operator, Electrical Authorized, authorized f
high risk activity etc.
Training records of Authorized Persons.
MSDS & related OHS requirement compliance, Awareness about MSDS
PPE's matrix of activities
Inspection & Test Records of Lifting Tools & Tackles by competent persons
Inspection & Test Records of Pressure Vessels by competent persons
Calibration records of instruments, monitoring devices etc
Mock drill procedure with name of responsible persons of shops / area.
Shop level mock drill report and closure action on findings
Updated List of Trained Fire Fighters & Training Records
Updated List of Trained First Aider & Training Records
Shift wise deployment plan of First Aider & Fire fighters
Relevent signages related to Safety & Emergency
PTW Matrix of Div / FIC.
Records of Permit to work adhearance, JSA records
Proper closure of PTW in Safety Portal
Updated Management of Change ( MOC ) records - Safety Portal
MOC related HIRA documents
Incident reporting , investigation and implementation of the recommendations & HD
Sustenance of recommendation at the site.
Good examples of HD implementation - In Plant & inter Plant
Previous internal Audits finding and Closure
Previous external audit finding and action plan
Closure of 1st Party & 2nd Party Audit OFI of various Safety Standards
Safety improvements, Kaizen and safety initiatives etc.
Covid - 19 related safety measure and practice adhearance.
Complinace to various Safety aspects related to Contracors -
General Awarenss of contractor employees about Work place Safety
Availability of Job Specific Training Modules
Job specific training records
PPE's Issue Records
PPE's Compliance
Tool Box Talk Records
Near Miss Register
Site Safety Inspection records eg - check list of welding machine, gas cutting set, other Portatble ele
equipments, ladders, safety harness etc.
Upkeep of Tools, equipments or accessaries along with it's inspection, testing records as applicable
Availability of various monitoring & measurement Records -
Calibration records of instruments
Noise Monitoring Records & action plan to address the issues
Preventive Maintennace Records
Audiometry Plan for persons working in High Noise Area, Records & Results
Illumination records
Ventillation records
Eye check up

6 monthly Health checkup of persons working in Hazardous areas like Painting, Paint touch Up, wel

Health checkup of Work at Height involved Persons

Health & Hygiene checkup of Canteen Persons
Work zone monitoring records wherever required.
Competency records related lifting tools, tackles & pressure vessels.
Legal Register, related compliance & RoR Meeting records, legatrix status.
Legal Licence - Factory ,PESO, Fire - NOC, Labour Licence , Bio Medical Consent Environmental Con
concerned persons
Records of external legal communications - Only for concerned persons
Records of communication to external govt agencies - Only for concerned persons
Annual External Third Party Audit Findling closure.

Compliance to the Various Safety Standards requirements ( Implementation & docum

PPE (Personal protective Equipment Standard)
WAH (Work At Height Standard)
LOTO (Lock Out Tag Out Standard)
ESMS (Electrical Safety Management System Standard)
SD&VTS (Safe Driving & Vehicles Safety Standard)
JSA& TAKE TWO (Job Safety Analysis & Take-2 Standard)
PTW ( Permit To Work & HOT Work Standard)
FSMS ( Fire Safety Management Standard)
L&SL (Lifting & Supporting Load Standard)
MOC (Management Of Change)
CSE (Confined Space Entry Standard)
EPS (Emergency Preparedness Standard )
Machine Gardening Standard
HIRA (Hazard Identification & Risk assessment)
SHE Audit Protocol standard
Material Handling
Industrial Hygiene
Format No
 List of Documents Required Clause Wise
S.No Clasue No Clause Name Document Required
1 4 OH&S Manual

Understanding the organization Procedure for Determining Context of the

2 4.1
and its context Organization and Interested Parties

Understanding the needs and Procedure for Understanding the needs and
3 4.2 expectations of workers and expectations of workers and other
other interested parties interested parties(OH&S Manual)

Determining the scope of the Scope of the OH&S management system

4 4.3 OH&S management system ((OH&S Manual))

5 4.4 OH&S management system (OH&S Manual)

6 5.1 Leadership and commitment (OH&S Manual)

7 5.2 OH&S policy OH&S policy (OH&S Manual)

Organizational roles, Responsibilities and authorities within

8 5.3
responsibilities and authorities OH&SMS(QH& S Manual)

Consultation and Participation of Procedure for Consultation and

9 5.4 workers Participation of Workers

Actions to address risks and

10 6.1
opportunities (title only)

11 6.1.1 General

Hazard identification and

12 6.1.2 assessment of Risk & Hira Standard
Oppourtunities
 Procedure for Hazard Identification and
13 6.1.2.1 Hazard identification
Assessment

Assessment of OHS risk & Other

Methodology and criteria for assessment of
14 6.1.2.2 risks to the OHS Management
OH&S risks (Hira Standard)
System

Assessment of OHS
15 6.1.2.3 oppourtunities and other
oppourtunities for the OHS
management System

Determination of legal Procedure for Identification of Legal

16 6.1.3 requirements and other
Requirements (OH& S Manual)
requirements

17 6.1.4 Planning action

OH&S objectives and planning to

18 6.2
achieve them (title only)

19 6.2.1 OH&S objectives Process of OH&S objectives

20 6.2.2 Planning to achieve OH&S Process of Planning to achieve OH&S

objectives objectives

21 7.1 Resources

22 7.2 Competence Process of Competence(OH&S manual)

23 7.3 Awareness Process of Awareness

Procedure for Communication(OH&S

24 7.4 Communication
Manual)

25 7.4.1 General

Procedure for Communication(OH&S

26 7.4.2 Internal communication
Manual)
 Procedure for Communication(OH&S
27 7.4.3 External communication
Manual)

28 7.5 Documented information (title Procedure for Document and Record

only) Control

29 7.5.1 General Procedure (OH&S Manual)

30 7.5.2 Creating and updating Procedure (OH&S Manual)

Control of documented
31 7.5.3 Procedure (OH&S Manual)
information

32 8.1 Operational planning and control Procedure (OH&S Manual)

33 8.1.1 General Procedure (OH&S Manual)

34 8.1.2 Eliminating hazards and reducing Procedure for Operational Planning and
OH&S Risks Control

35 8.1.3 Management of Change Procedure for Change Management

36 8.1.4 Procurement Procedure (OH&S Manual)

37 8.1.4.1 General

38 8.1.4.2 Contractors Procedure (OH&S Manual) & CSM Standard

39 8.1.4.3 Outsourcing

Emergency preparedness and Emergency preparedness and response

40 8.2
response process

Monitoring, measurement, Process of Monitoring, measurement,

41 9.1 analysis and Performance
analysis and Performance evaluation
evaluation (title only)

Procedure for Monitoring, Measuring and

42 9.1.1 General
Analysis

43 9.1.2 Evaluation of compliance Procedure for Compliance Evaluation

44 9.2 Internal audit (title only)

45 9.2.1 General
46 9.2.2 Internal audit program Procedure for Internal Audit

47 9.3 Management review Procedure for Management Review

48 10.1 General

Procedure for Incident Investigation

Procedure for Management of

Incident, nonconformity and Nonconformities and Corrective Actions
49 10.2
corrective action

50 10.3 Continual improvement Procedure for Continual Improvement

objectives
quired Clause Wise- ISO 45001:2018
Record Required Format No Availability With Remark
Divisional Coordinator and
Safety

Divisional Coordinator and

Safety

Divisional Coordinator and

List of Intrested parties and their expectation
Safety

All Divisional Coordinator

and Safety

Divisional Coordinator and

Safety

Divisional Coordinator and

Safety

Divisional Coordinator and

Safety

Divisional Coordinator and

Safety

AECT Data Divisional Coordinator

SAM Data, Surakrasha Rakshak Divisional Coordinator
JDC MoM memebers list, Meeting MoM Divisional Coordinator

Divisional Coordinator

Divisional Coordinator

Divisional Coordinator
 Divisional Coordinator

HIRA documents, Regular Review & Updated Divisional Coordinator

revision history.
List of activities Divisional Coordinator

HIRA documents, Regular Review & Updated Divisional Coordinator

revision history.

Legal Department, Health

Register of regulation/legatrix
and Safety

OHS Objectives & Management Programe of the

Divisional Coordinator
shops / Div. for 2020 - 21.

OTMP and Monitoring of OHS objective Divisional Coordinator

2 years Safety Budget Safety

Training Record of the Employees Divisional Coordinator

Skill Matrix of the employees Divisional Coordinator

Records and reports of Safety Months,Road

Divisional Coordinator &
safety , Chemical Safety , Awareness Trainings
safety
etc

Internal Communication records Divisional Coordinator

 Legal Departmet/HR
External Communication Records
Depatment/safety

Divisional Coordinator &

Safety Standards
Safety
Work Specific WIS Divisional Coordinator
PPE'S Matrix Divisional Coordinator
Competency records Divisional Coordinator
Training Records Divisional Coordinator
Work zone monitoring records wherever Divisional Coordinator
required.
Safety Standard Audits Records Divisional Coordinator
Site Safety Inspection records eg - check list of
welding machine, gas cutting set, other
Divisional Coordinator
Portatble electrical equipments, ladders, safety
harness etc.
Tool Box Talk Records Divisional Coordinator

MOC relatede Documents and safety portal

Divisional Coordinator
updated records of all the MOCs

Pre- Qualification Assessment Divisional Coordinator

Periodic Contractor Assessment Divisional Coordinator
Quarterly Contarctor meet Safety Department
Monthly Contractor Review Safety Department
 Onsite Mock Drill Plan Divisional Coordinator
Mock Drill Reports and OFI closure Divisional Coordinator
Inspection Record of the fire hydrant, Portable
Fire Department
Fire Extinguisher
Emergency Plant Layout Fire Department
Divisional Coordinator
First Aider and Fire Fighter Related records
and Health

FIC Review Divisional Coordinator

BBT Review FIC BBT Champion
FIC Sub Committee
Plant Sub Committee Review Resourse
Sub Committee
Corporate Sub Committee review Secractory/ Safety
1 st Party audits and finding closures Divisional Coordinator

Safety Standard Audits Record Divisional Coordinator

OFI closure status Divisional Coordinator

Legatrix Portal Compliance Divisional Coordinator

Accident Register Safety Department
CSE meeting MoM and points Closure Sagfety Department

Mock Drill Reports and OFI closure Divisional Coordinator and

Safety
Divisional Coordinator and
Noise Monitoring Reports
safety
Divisional Coordinator and
Employee Health moniroring related records
Health
Legal Licence - Factory ,PESO, Fire - NOC,
Divisional Coordinator/
Labour Licence , Bio Medical Consent
CPED&E/Health
Environmental Concents etc

Competency records related lifting tools, tackles Divisional Coordinator/

& pressure vessels. Tool Room Division

Annual External Third Party Audit Findling

Safety Department
closure.
 Safety
Last 2 Year Audit Schedule
Department/Environment

Last Internal Audit OFTs and their clsoure Divisional

SHE Apex Divisional Coordinator

FIC Meeting review and action against the
Safety Department
mom points
MR meeting agenda and communication Safety Department

MR meeting MOM and points closure status Safety Department

Incident Reporting in the safety Portal Divisional Coordinator

Incident investigation record in safety portal Divisional Coordinator

Incident communication record Divisional Coordinator

HD deployment record Divisional Coordinator

OTMP of the objective plan Divisional Coordinator

Action Plan done on the inproving the trarget Divisional Coordinator

Mandatory documents required :
1.Scope of the OH&S management system (clause 4.3)
2.OH&S policy (clause 5.2)
3.Responsibilities and authorities within OH&SMS (clause 5.3)
4.OH&S process for addressing risks and opportunities (clause 6.1.1)
5.Methodology and criteria for assessment of OH&S risks (clause 6.1.2.2)
6.OH&S objectives and plans for achieving them (clause 6.2.2)
7.Emergency preparedness and response process (clause 8.2)

And, here are the mandatory records:

1.OH&S risks and opportunities and actions for addressing them (clause 6.1.1)
2.Legal and other requirements (clause 6.1.3)
3.Evidence of competence (clause 7.2)
4.Evidence of communications (clause 7.4.1)
5.Plans for responding to potential emergency situations (clause 8.2)
6.Results on monitoring, measurements, analysis and performance evaluation
7.Maintenance, calibration or verification of monitoring equipment (clause 9.1.
8.Compliance evaluation results (clause 9.1.2)
9.Internal audit program (clause 9.2.2)
10.Internal audit report (clause 9.2.2)
11.Results of management review (clause 9.3)
12.Nature of incidents or nonconformities and any subsequent action taken (cl
13.Results of any action and corrective action, including their effectiveness (clau
14.Evidence of the results of continual improvement (clause 10.3)
S.No Records anStatus
1 Safety Performance Report
2 Leading and Lagging Indicators
3 Reward and Recognination
4 Road Safety PPT
5 NSM 2019 PPT
6 Training Calendar
7 Competency certificate
8 CSC meeting MOM and CSC Structure
9 Third Party Closure
10 SO Analysis
11 SO Pairing List
12 Inspection Reports
13 Incident Analysis
14 Noise Monitoring
15 Legal File and documents
16 Emeregency Preparedness Report
17 Mock Drill Schedule update
18 Dept HIRA
19 Dept SEEA
20 List Of Internal auditors
21 Management Programme
22 OTMP of Safety
23 Safety Improvement Slides
24 Competency Matrix of the Department
25 SHE Apex MOM and PPT(Review Meeting)
27 MOR PPT and MOM
28 Depatmetal Structure , Role, Responsibility and Accountability
29 Last NC closure
30 OFI closure of the last audit
31 Ligatrix Data files
32