If The Ledge of 3 MTR Is Maintained On Galhar Side, The Ledge Available On Dul Side Is Zero

CA No CE (P) BCN/20/2019-20 Ser Page No.
33 to 36
800425/E8 Dated: JAN 2022
PLACING PLUS DEVIATION ORDER FOR DESIGN AND CONSTRUCTION INCLUDING

PROOF CHECKING FROM IIT OF 70 MTR SPAN MAJOR PMT STEEL GIRDER BRIDGE
WITH RCC DECKING ON OPEN FOUNDATION OVER NAIGARH NALLAH (NAIGARH
BRIDGE) AT KM 11.050 ON DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF OF PROJECT
BEACON IN J&K (UT)
-65-
1. Refer 35 BRTF letter No. 8147/70/E8 dated 24 Dec 2021. (Flag-A).
2. A contract form “DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING

FROM IIT OF 70 MTR SPAN MAJOR PMT STEEL SUPERSTRUCTURE BRIDGE (THROUGH
TYPE) WITH RCC DECKING ON OPEN FOUNDATION OVER NAIGARH NALLAH (NAIGARH
BEACON IN J&K (UT)” was awarded to M/s SGF Infra Pvt Ltd, Jammu vide this HQ letter No.
800432/01/E8 dated 20 Feb 2020 for Rs 6,95,00,000.00 (Rupees Six Crore and Ninety Five
Lakh only).
3. Work order No.1 dated 25 Feb 2020 was placed to contractor vide 118 RCC (GREF)
letter No. 947/18/E8 dated 25 Feb 2020 with date of commencement and phase wise completion
of work as under:-
(a) Date of commencement : 25 Feb 2020

(b) Phase I : 24 Aug 2020 (06 months)
(c) Phase II : 24 Aug 2021 (18 months)
(d) Phase III : 24 Feb 2022 (24 months)
4. The technical specification for construction of 70 m span bridge over Naigarh Nallah at
km 11.05 on Dul-Galhar road as per Contract Agreement are as under:-
S/No Particulars RL at Dul RL at Galhar side Remarks

side (in Mtr) (in Mtr)
(a) Span 70 Mtr
(b) Deck level RL 1540.50 1540.50
(c) Foundation level RL 1534.50 1528.00
(d) Depth of foundation 6.00 12.50
5. Contractor has submitted the following site condition vide their letter No SGF/5130 dated
20 May 2021:-
(a) On Galhar side, the subsoil at the location of abutment consists of SMB and during
the process of excavation, lot of rainfall/snowfall occurred and which disturbed and
damaged the ledge. After achieving the founding level of RL 1528.00 mtr, the required
ledge of 3 mtr is not available for complete foundation area and ledge is available only for
2/3 of the length of foundation.
(b) Further, the excavation till founding level for the abutment of Dul side was done
and the dimensions of the foundation were laid out on ground. It was observed that the
minimum ledge of 3 mtr was not available at founding level of Dul side also.
(c) If the ledge of 3 mtr is maintained on Galhar side, the ledge available on Dul side is zero.
CA No CE (P) BCN/20/2019-20 Ser Page No. 34 to 36
800425/E8 Dated: JAN 2022

BEACON IN J&K (UT)
(d) Considering the safety of the proposed bridge and to ensure the availability of 3
mtr ledge on founding level for both abutments, the span of the bridge required to be
increased from 70 mtr to 75 mtr with founding level of Galhar side abutment from RL
1528.00 mtr to RL 1527.00 mtr. The parameters of the proposed bridge submitted by the
contractor are as under:-
S/ Particulars RL at Dul RL at Remarks

No side (in Mtr) Galhar side
(in Mtr)
(a) Span 75 mtr
(b) Deck level RL 1540.50 1540.50
(c) Proposed foundation level RL 1534.50 1527.00
(d) Depth of foundation 6.00 13.50
6. Accordingly the proposal for increasing the span of bridge from 70 mtr to 75 mtr with
downward revision of founding level of Galhar side abutment from RL 1528.00 mtr to RL
1527.00 mtr was submitted for the approval of competent authority.
7. Accordingly, approval for increasing the span of Naigarh bridge from 70 mtr to 75 mtr with
founding level of Galhar side abutment from RL 1528.00 mtr to RL 1527.00 mtr has been
accorded by HQ DGBR vide letter No.40796/Naigarh Bridge/Beacon/DGBR/39/B&T Dte dated
30 Sep 2021.(Flag-B)
8. Contractor has requested to amend the cost of the contract as per Annexure -1 to
Schedule ‘A’ Notes of the subject CA vide their letter No. SGF/5567 dated 08 Dec 2021.
Keeping in view of above changes approved by the competent authority, claim for plus deviation
as requested by the contractor on account of increase in span and height of substructure is
admissible as per Annexure -1 to Schedule ‘A’ Notes of the subject CA.
9. The increase in span and depth of substructure, leads to increase in the cost of contract.
As per Annexure- to Schedule-“A” of tender document on Page No. 92, Increase/decrease of
height of substructure, increase/decrease of bridge length formula are as under:-
= 0.75 x Quoted sum in Rupees

Total height of all supports of substructure in Mtrs+ Length of
bridge in Mtrs
= 0.75 x 69500000
6.00 mtr (AI) + 12.50 (A2) +70 Mtr
= Rs 5,88,983.00 per meter

800425/E8 Dated: JAN 2022

BEACON IN J&K (UT)
Therefore net increase in cost due to increase of 1.00 mtr (i.e 1528.00-1527.00) height of
substructure
= 1 x 588983.00
= Rs. 5,88,983.00
Net increase in cost due to increase of 5.00 mtr (i.e 75.00-70.00) span
= 5 x 588983.00
= Rs 29,44,915.00
Total financial effect = Rs 35,33,898.00
9. In view of the above, Increase in height of substructure and span of Naigarh bridge at Km
11.05 on D-G road to 1 mtr (RL-1528 M - RL 1527 M) and 5 mtr (70 M – 75 M) respectively is
inevitable as per the ground requirement. The total deviation in cost now comes to
Rs. 35,33,898.00 (+) 5.08% which is well within the deviation limit of + 10% of Chief Engineer in
consultation with IFA as per policy vogue by HQ DGBR letter No. 24228/BRO Policy/2020/07/E8
dated 12 Mar 2020. Hence, it is recommended that the approval of competent authority may be
accorded for proposed plus deviation for the subject contract.
10 Put up for your perusal and approval, if agreed to please.
(Ashok Kumar)
EE (Civ)
SW
____Jan 2022
800425/E8 Dated: JAN 2022

BEACON IN J&K (UT)
CE (P) BCN/22/ 2019-20 Page No: 32 to 33
800432 /E8 Dated Jan 2022
NOTING SHEET
M/S SGF INFRA PVT LTD, JAMMU
NAME OF WORK : DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING FROM
IIT OF 70 MTR SPAN MAJOR PMT STEEL superstructure BRIDGE (through type) WITH
RCC DECKING ON OPEN FOUNDATION OVER NAIGARH NALLAH (NAIGARH BRIDGE) AT
KM 11.050 ON DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF OF PROJECT BEACON IN
J&K (UT)
-73-
1. Refer HQ 35 BRTF letter No. 8147/62/E8 dated 16 Dec 2021.
2. A contract form “DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING

FROM IIT OF 70 MTR SPAN MAJOR PMT STEEL superstructure BRIDGE (through type) WITH
J&K (UT)” was awarded to M/s SGF Infra Pvt Ltd, Jammu vide this HQ letter No. 800432/01/E8
d0
ated 20 Feb 2020 for Rs 6,95,00,000.00 (Rupees Six Crore and Ninety Five Lakh only).
3. SSI & PLT have been carried out a both side i.e. Galhar Side and Dul Side as per FBS
and GAD issued by HQ DGBR and including amendment issued vide letter No. 40796/Naigarh
Br/Beacon/DGBR/39/RBAT Dte dated 30 Sep 2021.
4. The SBC as per PLT carried out on RL 1527.00 on Galhar side is 47.60 T/Sqm, as per
SSI on RL 1528.267 is 45.88 T/Sqm, and at Dul side as per SSI on RL 1534.49 is 80.15 T/Sqm.
As per approved design and drawing SBC recommended at DUl side is 40 T/Sqm and found RL
is 1534.500 m, at Galhar side SBC recommended is 40 T/Sqm and found RL 1527.00 m.
5. Abutment drawing of Dul side and Galhar side has been received duly proof checked by
IIT Bombay, Powai, Mumbai-76 vide KD/BRO/2020/BEACON/NAIGARH/75M/SUB-001 dated 27
Oct 2021 and KD/BRO/2020/BEACON/NAIGARH/75M/SUB-002 dated 27 Oct 2021. The
drawing of abutment also approved by HQ DGBR vide letter No. 40796/Naigarh
Br/Beacon/DGBR/45/RBAT Dte dated 12 Nov 2021.
6. Excavation of foundation for abutment Dul side (A1) RL 1534.500m and Galhar side (A2)
upto 1527.00 m has been completed upto foundation level (PCC leveling course 100 mm thick)
as per drawings. The abutment size at Dul side A1 is 15.300 m x 7.500 m and at Galhar side A2
is 15.300 m x 11.290 m.
7. In view of the above, based on recommendation of EIC, OC Contract and Commander

Contract, it is recommended approval of foundation level at RL 1534.500 m of abutment A1and
1527.00 m of abutment A2 may please be accorded, if agreed to please.
8. Inspection note for approval of foundation is placed opposite for necessary endorsement
of Chief Engineer (Accepting Officer).
9. Put up for your perusal and approval, if agreed to please.
(Ashok Kumar)
EE (Civ)
SW
_____Jan 2022
CE (P) BCN/22/ 2019-20 Page No: 33 to 33
800432 /E8 Dated Jan 2022
M/S SGF INFRA PVT LTD, JAMMU
IIT OF 70 MTR SPAN MAJOR PMT STEEL superstructure BRIDGE (through type) WITH
J&K (UT)
CA No. CE (P) BCN/ 22 / 2019-20 Page No: 32 to 33
800432 /E8 Dated Dec 2021
NOTING SHEET
IIT/NIT OF 70 MTR SPAN MAJOR PMT STEEL GIRDER BRIDGE WITH RCC DECKING ON
OPEN FOUNDATION OVER NAIGARH NALLAH (NAIGARH BRIDGE) AT KM 11.050 ON
DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF OF PROJECT BEACON IN J&K STATE
-73-
1. The Contract for “DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING
FROM IIT/NIT OF 70 MTR SPAN MAJOR PMT STEEL GIRDER BRIDGE WITH RCC DECKING
ON OPEN FOUNDATION OVER NAIGARH NALLAH (NAIGARH BRIDGE) AT KM 11.050
ON DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF OF PROJECT BEACON IN J&K STATE
(NOW UT)” was accepted vide this HQ letter No. 800432/01/E8 dated 20 Feb 2020 for Rs
695.00 Lakh to the firm M/s SGF Infra Pvt Ltd, Jammu vide CA No. CE (P) BCN/22/2019-20.
2. A case for change in foundation level of Galhar side abutment from RL 1528.000 mtr to RL
1527.000 mtr and span length increase from 70.0 m to 75.0 m was duly approved by HQ DGBR
vide letter No. 40796/Naigarh Br/Beacon/DGBR/39/Br & Tnl Dte dated 30 Sep 2021. (Falg - B)
3. In view of above, it is recommended that the following amendment to Contract

Agreement may be issued through amendment to CA since no financial implication involved for
this amendment as under:-
FOR:
DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING FROM IIT/NIT OF 70
MTR SPAN MAJOR PMT STEEL SUPERSTRUCTURE (THROUGH TYPE) WITH RCC
DECKING ON OPEN FOUNDATION OVER NAIGARH NALLAH (NAIGARH BRIDGE)
AT KM 11.050 ON DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF OF PROJECT
BEACON IN J&K STATE (NOW UT)
READ:
4. Since, no financial implication is involved in this amendment to CA, therefore, the subject
case shall not be required for concurrence of AO (P) Beacon. However, draft Amendment No. 02
to CA No. CE (P) BCN/22/2019-20 for change in the name of the CA wherever it exists is placed
opposite for perusal and approval of Chief Engineer, if agreed to, please.
5. If agreed, the following amendment may be forwarded to the firm for their signature and
same shall be returned to this HQ for acceptance of CFA (i.e Chief Engineer), please.
(A K Chikhale)
EE (Civil)
SW
_____Dec 2021
800432 /E8 Dated Dec 2021
-74-
Dir (Contracts)
Tender No. CE (P) BCN/ 10 / 2019-20 Page No:01 to 03
800432 /E8 Dated Aug 2019
NOTING SHEET

-1-
1. The subject PIP has been received vide 35 TF letter No. 8000/PIP/06/E8 dated
29 Jun 2019. (Flag-A)
2. The salient features of the proposed tender are as under: -
S/No Description Action

(a) Job No 248/31 (BCN)
(b) Adm Approval No and date HQ CE (P) BCN letter No. 750803/AA/CE’s
Power/21/Estg dated 30 May 2019 for Rs 974.90
Lakh (Flag-B) with the following provisions as
under:
(i) Cost of work to be executed
Departmentally – Rs 189.31 Lakh
(ii) Cost of work to be through Execution
contract – Rs 781.91 Lakh.
(iii) Cost of material through Supply Contract
– Rs 3.68 Lakh.
(c) Ref of TS/DTS TS issued vide HQ CE (P) BCN letter No.
200090/TS/35TF/04/E2 Wks dated 20 Jul 2019 for
Rs 974.90 Lakh with provision of execution contract
Bridge work for Rs 764.98 Lakhs. (Flag-C)
(d) Targets and CAP amount as As per approved CAP BE 2018-19, 4.00 Mtr linear
per BE 2018-19 folder Bridge target through Execution Contract at BE
2019-20 Srl No 212 (Flag-D).
(e) Period of completion 24 Months in a Single Phase.
submitted by TF
(f) Phase wise completion 24 Months in a Single Phase.

period amended by this HQ
800432 /E8 Dated Aug 2019
(g) Tender Cost of this NIT calculated based on latest rate quoted by L1 bidder (M/s
SGF Infrastructure) for Nagrah Nallah bridge against Tender No. CE (P) BCN/22/2018-19
without escalation at Km 0.980 on Dul-Galhar Road are as under :-
S/No Item of work A/U Qty Rate considered Amount
as per rate quoted (Rs)
by L1 bidder for
Nagrah Nallah
during this year
and same being
accepted
(i) DESIGN AND CONSTRUCTION Nos 1.00 5,60,00,000.00 5,60,00,000.00
OF 70 MTR SPAN PMT STEEL
GIRDER BRIDGE WITH RCC
DECKING ON OPEN (240/30=8.00 Lakh
FOUNDATION OVER NAIGARH per mtr)
NALLAH AT KM 11.050 ON DUL-
GALHAR ROAD UNDER 118
RCC/35 BRTF OF PROJECT
BEACON IN J&K STATE
Total cost of work as per L1 rate quoted in Nagrah Nallah 5,60,00,000.00
Cost of work as per AA/TS 7,64,98,583.00
NIT cost considered, whichever is less 5,60,00,000.00
EMD Amount 6,05,000.00
3. Tender Fee :- Recently HQ DGBR vide their letter No 51159/Gen/ DGBR/42/E3Es dated
14 Jun 2017 and ADGBR (NW) vide their letter No 82001/Policy/30/E8 dated 13 Jun 2017
issued guidelines for abolishing of cost of tender documents as per GFR 2017, Ministry of
Finance, department of Expenditure, Rule No 161, Para IV (Page-46). Same is being
implemented in all upcoming tenders including proposed tender.
4. The proposed tendering schedule is as under: -
S/No Description Date

(a) NIT and Tender document publishing date on Central Public 06 Aug 2019 on or before
Procurement portal https://eprocure.gov.in/eprocure/app. (1700 Hrs)
(b) Bid Document Download / Start Date 07 Aug 2019 (1000 Hrs)
(c) Clarification Start Date 09 Aug 2019 (1000 Hrs)
(d) Clarification End Date 13 Aug 2019 (1300 Hrs)
(e) Pre bid meeting 17 Aug 2019 (1000 Hrs)
(f) Bid Submission Start Date 17 Aug 2019 (1200 Hrs)
(g) Bid Submission End Date 02 Sep 2019 (1200 Hrs)
(h) Bid Opening Date 03 Sep 2019 (1200 Hrs)
Tender No. CE (P) BCN/ 10 /2019-20 Page No:03 to 03
800432 /E8 Dated Aug 2019
5. In view of the above, it is recommended that draft NIT and tender documents along with
above tendering schedule may please be sent to Bridging section at HQ CE (P) Beacon for their
concurrence wrt technical specifications of subject bridge as per approved hydraulic data as well
as approved bridge scheme and then forward to AO (P) Beacon for concurrence before obtaining
the approval of the Accepting officer.
(Raj Kumar)
EE (Civ)
SW
Aug 2019
-2-
Dir (Contracts)
Tender No. CE (P) BCN/ 10 / 2019-20 Page No: 05 to 05
800432 /E8 Dated Sep 2019
NOTING SHEET

-4-
1. Ref note 03 ante dated 09 Aug 2019.
2. Case file received from ACDA (P) Beacon duly concurred as on dated 09 Aug 2019. It is
intimated that as per proposed tendering schedule NIT for the subject work is to be uploaded on
06 Aug 2019 (already expired). As a result of this, it is not feasible to publish the NIT document
as per the approved tendering schedule due to as per approved tendering schedule date of
uploading of NIT documents has expired as well as internet facility is not available in this area.
4. In view of the above, it is recommended to extend the tendering schedule and the revised
tendering schedule proposed is as under:-
Srl Description Date

(a) NIT and Tender document publishing date on 07 Sep 2019 (on or before
Central Public Procurement portal 1700 hrs)
https://eprocure.gov.in/eprocure/app
(b) Bid Document Download/ Start Date 09 Sep 2019 (1000 hrs)
(c) Clarification Start Date 11 Sep 2019 (1000 hrs)
(d) Clarification End Date 13 Sep 2019 (1000 hrs)
(e) Pre bid meeting 14 Sep 2019 (1000 hrs)
(f) Bid Submission Start Date 14 Sep 2019 (1300 hrs)
(g) Bid Submission End Date 09 Oct 2019 (1200 hrs)
(h) Bid Opening Date 10 Oct 2019 (1200 hrs)
5. Put up for your perusal and approval, if agreed to, please.
(JK Dwivedi)
SE (Civ)
Dir (Contracts)
Sep 2019
800432 /E8 Dated Oct 2019
NOTING SHEET

-10-
1. Please refer note 09 ante dated 05 Sep 2019.
2. The ‘T’-Bid of the subject tender was downloaded from CPP Portal on 01 Oct 2019
through e-tendering by the opening Board of Officers at 35 BRTF. Total two bidders have
participated through online and submitted documents through speed post and same received
this HQ CE (P) Beacon. The details are given as below:-:-
(a) M/s VIJ Engineers & Consultant Pvt Ltd

(b) M/s SGF Infra Pvt Ltd
3. The BOO has evaluated the ‘T’-bids as per laid down criteria in the tender and the
recommendation of the BOOs received on _____ Oct 2019 are as under:-
S/No Name of firms Recommendation of BOO
(a) M/s VIJ Engineers & Consultant Pvt Ltd Recommended to open for 'Q' Bid.
(b) M/s SGF Infra Pvt Ltd Recommended to open for 'Q' Bid.
4. In view of the above, the present position of firms for opening of BOQ (Q-Bid) is as
below:-
(a) The firm recommended for opening of ‘Q’-bid.
S/No Name of firms Column No as per BOOs

(i) M/s VIJ Engineers & Consultant Pvt Ltd At Column No 5
(ii) M/s SGF Infra Pvt Ltd At Column No 6
(b) The firm not recommended for opening of Q-bid. Nil
5. In view of above, the subject details are put up along with T-Bid evaluation Board
Proceeding’s for perusal and orders of the Accepting Officer, if agreed to, please.
(Raj Kumar)
EE (Civ),
SW
Oct 2019
800432 /E8 Dated Oct 2019
NOTING SHEET

-13 –
1. Refer note 12 dated 11 Oct 2019 ante wherein AO (P) Beacon has concurred the
technical evaluation.
2. In view of above, it is recommended to open Q-Bid of technically qualified bidders as

mentioned at Srl No 4 (a) of Note 10 ante at 1200 hrs on 17 Oct 2019 so as to inform higher
HQ’s about details of qualified/disqualified bidders prior to opening of Q-Bid.
3. Submitted for perusal and approval, if agreed to, please.
(Raj Kumar)
EE (Civil)
SW
_____Oct 2019
-14-
Dir (Contracts)
Tender No. CE (P) BCN/ 01 / 2019-20 Page No : 08 to 08
800423 /E8 Dated Jun 2019
-12-
1. Refer note 11 dated 13 Jun 2019 ante wherein AO (P) Beacon has concurred the

mentioned at Srl No 4 (a) of Note 08 ante at 1215 hrs on 26 Jun 2019 so as to inform higher
HQ’s about details of qualified/disqualified bidders seven days prior to opening of Q-Bid.
(Raj Kumar)
EE (Civil)
SW
_____Jun 2019
-13-
Dir (Contracts)
800432 /E8 Dated Nov 2019
NOTING SHEET
-16-
1. SANCTION OF WORK. The Adm Approval for “CARRYING OUT OF SSI,
FINALISING OF BRIDGE SCHEME, DESIGN AND CONSTRUCTION OF 70 MTR SPAN MAJ
PMT NAIGARH BRIDGE AT KM 11.050 ON DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF
OF PROJECT BEACON IN J&K STATE” was issued vide HQ CE (P) Beacon Letter No.
750803/AA/CE’s Power/21/Estg dated 30 May 2019 for Rs 974.90 Lakh under Job No.
248/31(BCN) with following provisions as under :-
(a) Cost of work to be executed departmentally - Rs 189.31 Lakh

(a) Cost of work through execution contract - Rs 781.91 Lakh
(c) Cost of material through supply contract - Rs 3.68 Lakh
Total - Rs 974.90 Lakh
2. TECHNICAL SANCTION. TS of this work was issued vide HQ CE (P) BCN letter No.
200090/TS/35TF/ 04 /E2 Works dated 20 Jul 2019 with provision of work to be executed
through execution contract for Rs 781.91 Lakh excluding QCC Charges.
3. The details of balance amount of supply contract in Adm Approval and balance contract
as above for which this tender is processed are as under :-
(DETAILS AS PER AA PROVISION)
a) Execution contract provision as per AA = Rs 7,81,90,734.00

excluding QCC and deptt charges.
b) Contract already accepted = Nil
c) Balance amount as per AA = Rs 7,81,90,734.00
d) L1 bid for subject tender = Rs 6,95,00,000.00
e) Cost variation wrt AA provision for the = (-) 86,90,734.00
proposed CA (d-c).
f) % variation wrt AA provision = (-) 11.11%
(eX100/a) wrt over all cost of
contract as per AA.
4. TENDERING ACTION : Accordingly, a tender for execution contract by Project was

initiated based on PIP received from 35 BRTF vide their letter No 8000/CAP/06/E8 dated 29 Jun
2019. Details of tendering action are as under :-
NIT (first call) for this work was issued vide HQ CE (P) Beacon letter No. 800432/03/E8
dated 07 Sep 2019. The subject NIT and tender document were published on CPP Portal
on 07 Sep 2019. The work was estimated amounting to Rs 560.00 Lakh approximately
based on previous accepted Contract rates. The bid was invited in two stages i.e. Stage-I,
Technical Bid and Stage-II, Price bid. The bid for the subject work was invited in single
stage two bid system i.e. Technical and Price bids. Tender documents for ‘T’-bid & ‘Q’-bid
were called for as per HQ DGBR letter No: 24228/DGBR/Policy Instr/2019/06/E8 dated
26 Apr 2019, 24228/DGBR/Policy Instr/2019/07/E8 dated 07 May 2019, HQ ADGBR letter
No. 82001/ADGNW/Policy/67/E8 dated 29 May 2019 and HQ DGBR letter No.
24228/DGBR/PCIP/Policy/19/E8 dated 14 May 2019. The evaluation criteria were
prepared based on HQ DGBR letter No. 24228/DGBR/Policy Instr/2019/06/E8 dated 26
Apr 2019.
800432 /E8 Dated Nov 2019
5. TECHNICAL BID : ‘T’ bid opened on 01 Oct 2019 and following two firms participated in
the tendering action :-
(a) M/s SGF Infra Pvt Ltd
(b) M/s VIJ Engineers & Consultant Pvt Ltd
6. The following firms qualified for participating in ‘Q’-bid by the BOO :-

(b) M/s VIJ Engineers & Consultant Pvt Ltd
7. FINANCIAL BID (‘Q’ BID). The price bid (‘Q’ bid) was downloaded from CPP Portal on
17 Oct 2019 and the amounts quoted by the qualified bidders are as under :-
S/No Name of firms Amount quoted (Rs)

(i) M/s SGF Infra Pvt Ltd Rs 6,95,00,000.00 (L1)
(ii) M/s VIJ Engineers & Consultant Pvt Ltd Rs 8,36,55,757.00 (L2)
8. M/s SGF Infra Pvt Ltd is found to be the lowest tenderer. A comparison between the
rates quoted by the L-1 tenderer and CA already accepted in the AOR of Project Beacon for
Steel Super Structure bridges and as per Adm Approval rates are enclosed at Appendix–‘A”
9. COMPARATIVE ANALYSIS OF L1 RATES.
(i) A comparative analysis of rates quoted by L1 bidder with comparison to Contract

concluded by HQ CE (P) Beacon is given at Appendix-A of Para 8 above of this note
sheet Which is summarized under :-
(a) 04% lower than the cost of work based on previously accepted CA No.CE (P)
BCN/26/2014-15 with escalation @ 22.44%. (Span of bridge 35 mtr)
(b) 22% higher than the cost of work based on previously accepted CA No.CE (P)
BCN/20/2007-08 with escalation @ 86.22%. (Span of bridge 70 mtr)
(c) 15% higher than the cost of work based on previously accepted CA No.CE (P)
BCN/12/2019-20 without escalation. (Span of bridge 60 mtr)
(d) 24% higher than the cost of work based on previously accepted CA No.CE (P)
BCN/11/2019-20 without escalation. (Span of bridge 30 mtr)
(ii) A comparative analysis of rates quoted by L1 bidder with comparison to Contract

concluded by other Project in BRO is given at Appendix-B of Para 8 above of this note
(a) 15% lower than the cost of work based on previously accepted CA No.CE (P)
DPK/25/2010-11 with escalation @ 56.76%. (Span of bridge 360 mtr)
(b) 04 % lower than the cost of work based on previously accepted CA No.CE (P)
HMK/15/2019-20 without escalation. (Span of bridge 260 mtr)
800432 /E8 Dated Nov 2019
(c) 21% lower than the cost of work based on previously accepted CA No.CE (P)
VJK/16/2019-20 without escalation. (Span of bridge 140 mtr)
(d) 27% lower than the cost of work based on previously accepted CA No.CE (P)
Udayak/15/2018-19 with escalation @ 2.92%. (Span of bridge 85 mtr)
(e) 17% lower than the cost of work compared with rate as per CVPP (at Kishtwar).
(Span of bridge 81 mtr)
(f) 25% lower than the cost of work compared with rates as per LAHDC with
escalation @ 2.92%. (Span of bridge 60 mtr)
10. It may be seen from above that the L1 quoted rates are 15% to 24% higher when
compared with previously accepted CA by Project Beacon as well as 11.11% lower compared
with Adm Approval rates.
11. Total amount of L1 tenderer is minus 11.11% of AA provision which is within permissible
limit, hence Financial Concurrence from next CFA is not required to accept the lowest tender.
TS PROVISION AND ALLOTMENT OF FUND
12. TS has been issued vide HQ CE (P) Beacon letter No. 200090/TS/35TF/ 04 /E2 Works
dated 20 Jul 2019 with provision for execution contract for Rs 781.91 Lakh excluding QCC.
13. The fund has been allotted to 35 BRTF against Job No. 248/31(BCN) to the tune of
Rs 40.31 Lakh for financial year 2019-20. Total expenditure against this Job up to Sep 2019 is
Rs 0.00 Lakh against total cost of work Rs 974.90 Lakh.
14. The firm SGF Infra Pvt Ltd is enlisted firm with HQ DGBR in Class-S-68 vide HQ DGBR
letter No. 24149/DGBR/SGF/114/E8 dated 18 Aug 2017.
15. As per condition 26.1 of Special Condition of Contract Agreement, a separate letter to be
issued for deposition of Performance Security Deposit (i.e 5% of total value of contract) to the
tune of Rs 34,75,000.00 (Rupees Thirty Four Lakh Seventy Five Thousand only) within 28
days of receipt of LoA/Acceptance Letter.
16. As brought out above, the rates quoted by L-1 tenderer are found to be competitive,
workable and reasonable.
RECOMMENDATION
17. The case is processed to AO (P) Beacon for their prior concurrence before acceptance of
contract.
(Raj Kumar)
EE (Civil)
SW
_____Nov 2019
800432 /E8 Dated Nov 2019
-17-
Dir (Contracts)
1. The L1 rates quoted by M/s SGF Infra Pvt Ltd are found reasonable and competitive as
per analysis carried out as per Para 9 (a) to (j) ante note based on available accepted rates with
in (P) AOR, other (P)s in vicinity and other department’s comparable rates.
2. The L1 rates are higher when compared with recently accepted rates of 60 mtr steel truss
bridge on Galhar-Sansari road by about 15%. This hike in quoted rates, however, is justified due
to following reasons :-
(a) DESIGN ASPECTS :- As per the design calculations the steel truss superstructure
is designed for the bending movements which increase by the square of the increase in
length of the structure, there by increasing per mtr weight of steel of super structure and
on an average the weight of superstructure of a 60 mtr steel truss bridge is @ 2.5 t/m,
where as the weight of 70 mtr steel truss shall be in the range of 3.4 to 3.5 t/m including
the bolts.
In view of this there shall be a net increase of (0.9 X 70= 63) tonne steel for 70 mtr
bridge compared to 60 mtr steel truss bridge. This shall add to cost by about (0.50 X 63) =
Rs 31.5 lakh for a 70 mtr bridge in comparision to 60 mtr bridge.
(b) PECULIARITY OF BRIDGE SITE :- The bridge site of this 70 mtr bridge at Km
11.050 of Dul-Galhar road is peculier when compared with 60 mtr bridge at Km 0.022 on
Galhar-Sansari road due to restricted space for errection of the launching towers on Dul
side of 70 mtr bridge. Also the design discharge in river for this bridge being 146.66
cum/sec when compared with 60 mtr bridge were the discharge is 117 cum/sec. This high
discharge in river for 70 mtr bridge shall be a deterent for putting vertical props in river
bed to support the launching of steel truss, which is considered economical when
compared with all rope support launching of steel truss. This aspect shall certainly add to
the cost of launching of 70 mtr bridge comparison to a 60 mtr bridge at Km 0.022 on
Galhar-Sansari road.
(c) FUNCTIONAL DIFFICULTY IN CONSTRUCTION :- It is a known fact that with an

additional 63 tones of weight of steel truss a 70 mtr bridge shall require higher efforts in
launching in terms of man power, machinery and extra strength support system. This
shall also add to the cost of 70 mtr bridge when compared to 60 mtr bridge.
(d) RESTRICTED TIME FOR PRILIMINARY WORKS :- A restriction of 5 months has

been added for priliminary works such as SSI, design and proof checking in 70 mtr bridge
tender when compared with 60 mtr bridge where only one phase of 24 months has been
prescribed.
3. In view of above it may be seen that the L1 quoted rates by M/s SGF Infra Pvt Ltd are
justified and competitive and a retender may not result into lower rates given limited bidding for
bridges in this area. It is also pertinent to mention that M/s SGF Infra Pvt Ltd were best suited to
quote, their competitive rates due to the fact that they already have two alloted bridge works in
the vicinity of this bridge, this is also quite evident when we compare the L1 and L2 bids in the
instant tender.
800432 /E8 Dated Nov 2019
4. The L1 quoted rates by M/s SGF Infra Pvt Ltd are therefore recommended for
concurrence by ACDA (P) before acceptance of tender by the CFA.
800432 /E8 Dated Nov 2019
-19-
Dir (Contracts)
1. Reference observations of ACDA (P) vide note 18 ante, para wise clarifications are as
under :-
2. Para 1 & 2 :- The rates need to be compared with closest configration of span i.e either
wrt 60 mtr or 81 mtr bridge and not with 30 mtr bridge.
3. Para 3 :- The % hike in rate shall increase for larger span bridges compared to a smaller
span bridge i.e if we compare a 30 mtr bridge and a 60 mtr bridge the hike may be less but if we
compare a 70 mtr Br the hike shall be more.
4. Para 4 :- It is not correct to compare per mtr rate of a 30 mtr steel truss bridge with per
mtr rate of a 70 mtr steel truss bridge. It has already been clarified that the bending stresses for
which the steel truss is designed increase as a square of the length of bridge and hence the
quantity of steel does not linearly increase in a steel truss bridge. This point has been made
amply clear in para (a) note 17. It is also prudent to mention that ACDA (P) should then also
compare the rates of 81 mtr steel truss bridge of CVPP in the vinicity of the instant beidge site
(These rates are Rs 12.00 lakh/mtr). The rates for a similar configration bridge of 85 mtr in (P)
Udayak are Rs 13.57 Lakh/mtr. In view of above it may be seen that comparing per mtr rate of
30 mtr steel truss bridge with a 70 mtr steel truss bridge is akin to comparing apples and
oranges.
5. Para 5 :- The bidding for bridges in the AOR of 35 BRTF is limited to 2-3 bidders and
most of these being common, there are no new bidders participating in our successive bids. The
rates quoted by these common bidder are generally very high compared to the L1 bidder.
Following data may please be referred :-
(a) Tender No. CE (P) BCN/22/2018-19 :- Bidders in “Q” bid.
(i) SGF Infra L1 Rs 240.00 Lakh
(ii) Aero Infracon L2 - 4.58% higher compared to L1
(ii) Vikash Constr Co. L3 - 44.17% higher compared to L1
(iii) Z H Industries L4 - 66.52% higher compared to L1
Aero Infra have been disqualified by HQ DGBR in WLR and therefore can
not participate in bids now.
(b) Tender No. CE (P) BCN/01/2019-20 :- Bidders in “Q” bid.
(i) SGF Infra L1 Rs 520.00 Lakh
(ii) Z H Industries L2 - 31.72% higher compared to L1
(iii) VIJ Engineers & Consultant Pvt Ltd L3- 36.46% higher compared to L1
(c) Tender No. CE (P) BCN/03/2019-20 :-
First Call :
(a) M/s Aero Infra (Disqualified) Tender recalled due to single bid
(b) M/s Malik Constr Pvt Ltd
Second Call : Bidders in “Q” bid.
(i) Malik Constr Infra Pvt Ltd L1 Rs 291.65 Lakh

(ii) Mirsons Constr Pvt Ltd L2 30% higher compared to L1
(iii) SGF Infra L3 32% higher compared to L1
800432 /E8 Dated Nov 2019
6. Para 6 :- The facts of ACDA (P) wrt the working season on Dul-Galhar road are
wrong as there in no non working season on Dul-Galhar road for the bridge work. Any
delay in acceptance of contract would lead to delay in execution of bridge and hence the cost
escalation it may also be noted that the bridge tender have inbuilt escalation clause for labour,
material and POL and therefore any dealy in work keeps on adding to the cost of work
irrespective of the accepted bid price. It is also pertinent to mention that the L1 bidder already
have two alloted contracts for bridges in the vicinity of the present bridge site and hence he is
best suited to quote most competitive rates due low cost of estibishments and optimum
utilisation of machinery/manpower. This is also evident from the rates quoted by L2 bidder which
are 20.37% higher compared to L1 bidder.
7. In view of above it may be seen that retender shall not brings down the rates. On contrary
the rates may be higher in recall tender due to the price escalation/start of peak working season
in other sectors where prospective bidders may be more inclined to work compared to relatively
tough work site of the instant work.
8. It is also pertinent to menton that there shall always be a price variation in bids to the
extent of 10 to 15% for similar type of work depaending on market factors and we should not
always look out for rates equal to or less than LPP and loose time in acceptance and
commencement of work which ultimatelly results into cost escalation. It is a given fact that once
the reasonability of the price bid is established, the tenders need to be accepted without delay to
cut on cost escalation. In the same reference if the cost of extra steel required in a 70 mtr bridge
compared to a 30 mtr bridge i.e 49 lakh is taken out from the L1 rates, the L1 rates are in the
range of 13% higher compared to a 30 mtr bridge which are easily justified given extra effort to
launch a 70 mtr steel truss compared to a 30 mtr steel truss at a relatively tough site.
9. In view of above, it is recommended to forward case file to ACDA (P) to review and
concur the proposal to avoid delay in acceptance of tender.
(J K Dwivedi)
SE (Civ)
Dir (Contracts)
For Chief Engineer
800432 /E8 Dated Dec 2019
NOTING SHEET
-23-
1. Refer note 22 ante dated 06 Dec 2019.
2. Case file received from ACDA (P) Beacon on 05 Dec 2019. ACDA Project Beacon has
not been concurred the acceptance of subject tender and advised to go for retendering process.
3. In view of the above, it is recommended to the following retendering schedule proposed is

as under:-

4. Put up for your perusal and approval, if agreed to, please.
(a) NIT and Tender document publishing date on 07 Dec 2019 (on or before 1200
Central Public Procurement portal hrs)
(b) Bid Document Download/ Start Date 07 Dec 2019 (1400 hrs)
(c) Clarification Start Date 09 Dec 2019 (1000 hrs)
(d) Clarification End Date 10 Dec 2019 (1300 hrs)
(e) Pre bid meeting 11 Dec 2019 (1000 hrs)
(f) Bid Submission Start Date 11 Dec 2019 (1200 hrs)
(g) Bid Submission End Date 30 Dec 2019 (1200 hrs)
(h) Bid Opening Date 31 Dec 2019 (1200 hrs)
(Raj Kumar)
EE (Civ)
SW
For Chief Engineer
_____ Dec 2019
-24-
Dir (Contracts)
800432 /E8 Dated Jan 2020
NOTING SHEET
-26-
1. Please refer note 25 ante dated 06 Dec 2019.
2. The ‘T’-Bid of the subject tender was downloaded from CPP Portal on 31 Dec 2019
through e-tendering by the opening Board of Officers. Total four bidders have participated
through online and submitted documents through tender box/this HQ. The details are given as
below:-
(a) M/s Vikas Construction Co., Ambala
(b) M/s SGF Infra Pvt Ltd, Jammu
(c) M/s Mirsons Construction Pvt Ltd, Srinagar
(d) M/s Tama Fabrication Works, AP
recommendation of the BOOs received on 25 Jan 2020 are as under:-
(a) M/s Vikas Construction Co., Ambala Recommended for opening of 'Q' Bid.
(b) M/s SGF Infra Pvt Ltd, Jammu Recommended for opening of 'Q' Bid.
(c) M/s Mirsons Construction Pvt Ltd, Recommended for opening of 'Q' Bid.
Srinagar
(d) M/s Tama Fabrication Works, AP "Not Recommended" to open for 'Q' Bid
due to performance of the firm is not
satisfactory and also not capable for
handling more load vide HQ DGBR letter
No. 24228/DGBR/WLR/QE Sep-19/FRI/E8
dated 27 Dec 2019.
below:-
S/No Name of firms Column No as per

BOOs
(i) M/s Vikas Construction Co., Ambala At Column No 5
(ii) M/s SGF Infra Pvt Ltd, Jammu At Column No 6
(iii) M/s Mirsons Construction Pvt Ltd, Srinagar At Column No 7
(b) The firm not recommended for opening of Q-bid. –

BOOs
(i) M/s Tama Fabrication Works, AP At Column No 8
800432 /E8 Dated Jan 2020
(Raj Kumar)
EE (Civ),
SW
Jan 2020
- 27-
Dir (Contracts)
800432 /E8 Dated Jan 2020
NOTING SHEET
-29-
1. Refer note 28 dated 27 Jan 2020 ante wherein AO (P) Beacon has concurred the

mentioned at Srl No 4 (a) of Note 26 ante at 1200 hrs on 03 Feb 2020 so as to inform higher
(Raj Kumar)
EE (Civil)
SW
_____Jan 2020
-30-
Dir (Contracts)
800432 /E8 Dated Feb 2020
NOTING SHEET
-32-
1. Reference note 21 and 22 ante.
2. The work was retendered based on advide of ACDA(P). Effort were also made to have
more firm participating in our bid process. Accordingly following four firms have participated in
our bid process :-
(b) M/s Vikas Construction Co., Ambala
(d) M/s Tama Fabrication Works AP
3. TECHNICAL BID : ‘T’ bid opened on 31 Dec 2019 and following four firms participated in
(d) M/s Tama Fabrication Works AP
03 Feb 2020 and the amounts quoted by the qualified bidders are as under :-

(i) M/s SGF Infra Pvt Ltd, Jammu Rs 6,95,00,000.00 (L1)
(ii) M/s Mirsons Construction Pvt Ltd, Srinagar Rs 7,39,00,000.00 (L2)
(iii) M/s Vikas Construction Co., Ambala Rs 8,00,00,000.00 (L3)
rates quoted by the L-1 tenderer and CA already accepted in the AOR of Project Beacon for
Steel Super Structure bridges and as per Adm Approval rates are enclosed at Appendix–‘A”
(a) A comparative analysis of rates quoted by L1 bidder with comparison to Contract

concluded by HQ CE (P) Beacon is given at Appendix-A of Para 8 above of this note
(i) 04% lower than the cost of work based on previously accepted CA No.CE
(P) BCN/26/2014-15 with escalation @ 22.44%. (Span of bridge 35 mtr)
800432 /E8 Dated Feb 2020
(ii) 22% higher than the cost of work based on previously accepted CA No.CE
(P) BCN/20/2007-08 with escalation @ 86.22%. (Span of bridge 70 mtr)
(iii) 15% higher than the cost of work based on previously accepted CA No.CE
(P) BCN/12/2019-20 without escalation. (Span of bridge 60 mtr)
(iv) 24% higher than the cost of work based on previously accepted CA No.CE
(P) BCN/11/2019-20 without escalation. (Span of bridge 30 mtr)
(b) A comparative analysis of rates quoted by L1 bidder with comparison to Contract

concluded by other Project in BRO is given at Appendix-B of Para 8 above of this note
(a) 15% lower than the cost of work based on previously accepted CA No.CE
(P) DPK/25/2010-11 with escalation @ 56.76%. (Span of bridge 360 mtr)
(b) 04 % lower than the cost of work based on previously accepted CA No.CE
(P) HMK/15/2019-20 without escalation. (Span of bridge 260 mtr)
(c) 21% lower than the cost of work based on previously accepted CA No.CE
(P) VJK/16/2019-20 without escalation. (Span of bridge 140 mtr)
(d) 27% lower than the cost of work based on previously accepted CA No.CE
(P) Udayak/15/2018-19 with escalation @ 2.92%. (Span of bridge 85 mtr)
(e) 17% lower than the cost of work compared with rate as per CVPP (at
Kishtwar). (Span of bridge 81 mtr)
(f) 25% lower than the cost of work compared with rates as per LAHDC with
escalation @ 2.92%. (Span of bridge 60 mtr)
8. The justification for acceptance of L1 rates has already been amply explained in note 17
and 19 ante.
9. Total amount of L1 tenderer is minus 11.11% of AA provision which is within permissible
dated 20 Jul 2019 with provision for execution contract for Rs 781.91 Lakh excluding QCC.
11 The fund has been allotted to 35 BRTF against Job No. 248/31(BCN) to the tune of
Rs 40.31 Lakh for financial year 2019-20. Total expenditure against this Job up to Dec 2019 is
Rs 0.00 Lakh against total cost of work Rs 974.90 Lakh.
letter No. 24149/DGBR/SGF/114/E8 dated 18 Aug 2017.
13. As per condition 26.1 of Special Condition of Contract Agreement, a separate letter to be
issued for deposition of Performance Security Deposit (i.e 5% of total value of contract) to the
tune of Rs 34,75,000.00 (Rupees Thirty Four Lakh Seventy Five Thousand only) within 28
days of receipt of LoA/Acceptance Letter.
800432 /E8 Dated Feb 2020
RECOMMENDATION
contract.
(YL Suresh)
LT Col
SW
_____Feb 2020
800432 /E8 Dated Feb 2020
NOTING SHEET
-35-
1. Please refer note ante.
2. Case file has been forwarded to AO (P) Beacon for their financial concurrence vide note
34 ante dated 06 Feb 2020.
3. Accordingly, the subject case has been received from AO (P) Beacon duly financially
concurred by AO (P) Beacon for accept the tender for L1 bidder by Accepting Officer, if agreed.
4. In view of above, Draft Acceptance letter is put up for your perusal and approval, if
agreed to, please.
(Raj Kumar)
EE (Civil)
SW
_____Feb 2020
-36-
Dir (Contracts)
800432 /E8 Dated Feb 2020
NOTING SHEET
-38-
2. Fair copy of Acceptance letter is put up for signature of Accepting Officer
(Chief Engineer), if agreed to, please.
(Raj Kumar)
EE (Civil)
SW
_____Feb 2020
-39-
Dir (Contracts)
800432 /E8 Dated Sep 2020
NOTING SHEET
-41-
2. The Contract for “DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING
FROM IIT/NIT OF 70 MTR SPAN MAJOR PMT STEEL GIRDER BRIDGE WITH RCC DECKING
ON OPEN FOUNDATION OVER NAIGARH NALLAH (NAIGARH BRIDGE) AT KM 11.050
ON DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF OF PROJECT BEACON IN J&K STATE
(NOW UT)” was accepted vide this HQ letter No. 800432/01/E8 dated 20 Feb 2020 for Rs
695.00 Lakh to the firm M/s SGF Infra Pvt Ltd, Jammu vide CA No. CE (P) BCN/22/2019-20.
3. It is intimated that, name of work was mentioned in Contract Agreement as “Design and
construction including proof checking from IIT of 70 mtr span Major Pmt Steel Girder Bridge with
RCC decking on open foundation over Naigarh Nallah (Naigarh Bridge) at Km 11.050 on
Dul-Galhar road under 118 RCC/35 BRTF of Project Beacon in J&K State (Now UT)” instead of
“Design and construction including proof checking from IIT of 70 mtr span Major Pmt Steel
Superstructure (Through Type) with RCC decking on open foundation over Naigarh Nallah
(Naigarh Bridge) at Km 11.050 on Dul-Galhar road under 118 RCC/35 BRTF of Project Beacon
in J&K State (Now UT)” which is already included in Particular Specifications of Contract
Agreement at Para 4.4.1 at Srl Page No. 53 and 104 (Brief description of work in Schedule “A”).
4. GAD duly approved by HQ DGBR was received from HQ DGBR letter No.
40805/Naigarh Br/Beacon/SSI/11/Br & Tnl Dte dated 05 Jul 2020 as Steel Superstructure
(Through Type).
5. In view of above, it is recommended that the following amendment to Contract

Agreement may be issued through amendment to CA since no financial implication involved for
this amendment as under:-
FOR:

MTR SPAN MAJOR PMT STEEL GIRDER BRIDGE WITH RCC DECKING ON OPEN
FOUNDATION OVER NAIGARH NALLAH (NAIGARH BRIDGE) AT KM 11.050 ON
DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF OF PROJECT BEACON IN J&K
STATE (NOW UT)
READ:

800432 /E8 Dated Sep 2020
6. Since, no financial implication is involved in this amendment to CA, therefore, the subject
case shall not be required for concurrence of AO (P) Beacon. However, Draft Amendment No.
01 to CA No. CE (P) BCN/22/2019-20 for change in the name of the CA wherever it exists is
placed opposite for perusal and approval of Chief Engineer, if agreed to, please.
7. If agreed, the following amendment may be forwarded to the firm for their signature and
same shall be returned to this HQ for acceptance of CFA (i.e Chief Engineer), please.
(Raj Kumar)
EE (Civil)
SW
_____Sep 2020
-42-
Offg Dir (Contracts)
800432 /E8 Dated Sep 2020
NOTING SHEET
IIT/NIT OF 70 MTR SPAN MAJOR PMT STEEL SUPERSTRUCTURE BRIDGE (THROUGH
TYPE) WITH RCC DECKING ON OPEN FOUNDATION OVER NAIGARH NALLAH
(NAIGARH BRIDGE) AT KM 11.050 ON DUL- GALHAR ROAD UNDER 118 RCC/ 35 BRTF
OF PROJECT BEACON IN J&K STATE (NOW UT)
-44-
1. Please refer note 43 ante dated 12 Sep 2020.
2. Amendment No 01 dated 21 Sep 2020 duly approved by Accepting Officer (Chief

Engineer, Project Beacon) to subject Contract was forwarded to the firm M/s SGF Infra Pvt Ltd,
Jammu for their signature vide this HQ letter No. 800432/32/E8 dated 14 Sep 2020. (Flag-A)
3. M/s SGF Infra Pvt Ltd, Jammu has submitted Amendment No 01 dated 21 Sep 2020
duly signed by the firm vide their letter No. SGF/4638 dated 15 Sep 2020 to this HQ through
HQ 35 BRTF which is received on 21 Sep 2020. (Flag-B)
4. In view of above, Amendment No 01 dated 21 Sep 2020 is placed opposite for signature
of Chief Engineer, please.
(Raj Kumar)
EE (Civil)
SW
_____Sep 2020
-45-
800423 /E8 Dated Jul 2019
NOTING SHEET
NAME OF WORK : DESIGN AND CONSTRUCTION OF 60 MTR SPAN MAJOR PMT STEEL
GIRDER BRIDGE WITH RCC DECKING ON OPEN FOUNDATION OVER MITALGARH
NALLAH (MITALGARH BRIDGE) AT KM 0.022 ON GALHAR-SANSARI ROAD UNDER 118
RCC/35 BRTF OF PROJECT BEACON IN J&K STATE
-21-
2. Case file has been forwarded to AO (P) Beacon for their financial concurrence vide note
No. 17 dated 28 Jun 2019.
3. Accordingly, the subject case has been received from AO (P) Beacon duly financially
concurred by AO (P) Beacon for accept the tender for L1 bidder by Accepting Officer, if agreed.
4. In view of above, Draft Acceptance letter is put up for your perusal and approval, if
agreed to, please.
(Raj Kumar)
EE (Civil)
SW
_____Jul 2019
-22-
Dir (Contracts)
800408 /E8 Dated Dec 2018
NOTING SHEET
NAME OF WORK : DESIGN AND CONSTRUCTION OF 30 MTR SPAN PMT STEEL
SUPERSTRUCTURE THROUGH TYPE BRIDGE OVER NAGRA NALLAH AT KM 0.980 ON
-5-
1. Refer note ante 4 dated 17 Dec 2018.
2. Case file received from ACDA (P) Beacon duly concurred on 18 Dec 2018. It is intimated
that as per proposed tendering schedule NIT/tender for the subject work is to be uploaded on 17
Dec 2018 (already expired). As a result of this, it is not feasible to publish the NIT/tender
document as per the approved tendering schedule.
3. In view of the above, it is recommended to extend the tendering schedule by twelve (2)
days and the revised tendering schedule proposed is as under:-

4. Put up for your perusal and approval please.
(a) NIT and Tender document publishing date on 19 Dec 2018 (on or before 1700
Central Public Procurement portal hrs)
(b) Bid Document Download/ Start Date 20 Dec 2018 (1200 hrs)
(c) Clarification Start Date 21 Dec 2018 (1000 hrs)
(d) Clarification End Date 22 Dec 2018 (1300 hrs)
(e) Pre bid meeting 26 Dec 2018 (1000 hrs)
(f) Bid Submission Start Date 26 Dec 2018 (1000 hrs)
(g) Bid Submission End Date 21 Jan 2019 (1200 hrs)
(h) Bid Opening Date 22 Jan 2019 (1200 hrs)
(KK Sharma)
EE (Civ)
SW
For Chief Engineer
_____ Dec 2018
-6-
Dir (Contracts)
800408 /E8 Dated Jan 2019
NOTING SHEET

-8-
1. Refer note ante 7 dated 19 Dec 2018.
2. As per tendering schedule, T-bid will be opened on 22 Jan 2019 (1200 hrs). Telephonic
representation received from prospective & willing bidders wherein the firms are requesting to
extend the last date of bid submission due to bidders cannot be visited the bridge site due to
snow fall in this area. Last date of bid submission by bidders is 21 Jan 2019 (1200 hrs).
3. Above in view, it is recommended to extend the last date of bid submission for another 15
days to ensure maximum participation of bidders to obtain most competitive rates. Accordingly
following amendments required to be published on BRO / CPP Portal:-
Srl Description For Read

4. (a) Bid Submission End Date 21 Jan 2019 (1200 Hrs) 06 Feb 2019 (1200 Hrs)
(b) Bid Opening Date 22 Jan 2019 (1200 Hrs) 07 Feb 2019 (1200 Hrs)
Draft
amendment letter placed opposite for your perusal and approval please, if approved same shall
be uploaded on BRO / CPP Portal.
(Chandra Shekhar)
SE (Civil)
Jan 2019
-9-
Offg Chief Engineer
800408 /E8 Dated Feb 2019
NOTING SHEET

-10-
1. Refer note ante 9 dated 19 Jan 2019.
2. As per revised tendering schedule, T-bid is opened on 07 Feb 2019 (1200 hrs).
Telephonic representation received from prospective & willing bidders wherein the firms are
requesting to extend the last date of bid submission due to bidders cannot be submitted the
tender documents at HQ CE (P) Project Beacon due to snow fall in this area in resultant road
Jammu-Srinagar has been closed. Last date of bid submission by bidders is 07 Feb 2019
(1200 hrs).
3. Above in view, it is recommended to extend the last date of bid submission for another 07
days to ensure maximum participation of bidders to obtain most competitive rates. Accordingly
following amendments required to be published on BRO / CPP Portal:-
Srl Description For Read

4. (a) Bid Submission End Date 06 Feb 2019 (1200 Hrs) 13 Feb 2019 (1200 Hrs)
(b) Bid Opening Date 07 Feb 2019 (1200 Hrs) 14 Feb 2019 (1200 Hrs)
Draft
amendment letter placed opposite for your perusal and approval please, if approved same shall
be uploaded on BRO / CPP Portal.
(KK Sharma)
EE (Civil)
SW
Feb 2019
-11-
800408 /E8 Dated Mar 2019
NOTING SHEET

-13-
2. The ‘T’-Bid of the subject tender was downloaded from CPP Portal on 23 Feb 2019
through e-tendering by the opening Board of Officers. Total four bidders have participated
through online and submitted documents through tender box. The details are given as below:-
(a) M/s Aero Infracon, Chandigarh

(b) M/s SGF Infra Pvt Ltd, Jammu
(c) M/s Vikas Construction Co., Ambala
(d) M/s Z H Industries Pvt Ltd, Srinagar
recommendation of the BOOs received on 02 Mar 2019 are as under:-
(a) M/s Aero Infracon, Recommended to open for 'Q' Bid on receipt of
Chandigarh deficient documents wrt Para 3 & Para 4 (ii) of
Evaluation Board.
(b) M/s SGF Infra Pvt Ltd, Jammu Recommended to open for 'Q' Bid.
(c) M/s Vikas Construction Co., Recommended to open for 'Q' Bid on receipt of
Ambala deficient documents wrt Para 4 (ii) of Evaluation Board.
(d) M/s Z H Industries Pvt Ltd, Recommended to open for 'Q' Bid on receipt of
Srinagar deficient documents wrt Para 4 (ii) of Evaluation Board.
4. Further scrutiny of the documents submitted by the firms along with Technical Bid has
been carried out, the followings are noticed for bidders :-
(a) M/S AERO INFRACON, CHANDIGARH:- Present status of firm as under :-

(i) List of works completed/ substantially completed in the last seven and
current financial years :
Firm has submitted a letter for exemption for documents wrt list of work
completed/ substantially completed in the last seven and current financial
years vide their letter No.Aero/Nagarh Bridge/BCN/2018 dated 31 Jan 2019.
However, documents wrt experience is to be required as per tender
documents.
(ii) Balance Sheets /Certificates from chartered Accountant indicating

annual turnover of civil Engg works constructed in last 5 year :
Firm has not been submitted balance sheet from 2013-14 to 2017-18 as per
tender documents.
However, balance sheet from 2013-14 to 2017-18 is to be required as per

tender documents.
800408 /E8 Dated Mar 2019
In view of above, the firm is recommended for opening of Q-Bid after

submission of deficient documents as per Para (a) (i) & (ii) above.
(b) M/S SGF INFRA PVT LTD, JAMMU :- Present status of firm as under :-
The firm is recommended for opening for 'Q' Bid by the BOO.
(c) M/s VIKAS CONSTRUCTION CO., AMBALA :- Present status of firm as under :-
(i) Balance Sheets /Certificates from chartered Accountant indicating
Firm has submitted balance sheet for the year 2013-14, 2015-16 and
2017-18 but balance sheet for the year 2014-15 and 2016-17 not submitted
by the firm.
Firm has been calculated the value of ABC on the basis for the year
2013-14 and value of ABC comes to Rs 2677.00 lakh as required Rs 218.18
Lakh as per tender documents. Hence, balance sheet for the year 2014-15
and 2016-17 are not required since the firm has qualified in criteria of ABC.
In view of above, the firm may recommended for opening of Q-Bid
(d) M/s Z H INDUSTRIES PVT LTD, SRINAGAR:- Present status of firm as under :-
(i) Balance Sheets /Certificates from chartered Accountant indicating
Firm has submitted balance sheet for the year 2014-15 to 2017-18
but balance sheet for the year 2013-14 not submitted by the firm.
Firm has been calculated the value of ABC on the basis for the year
2015-16 and value of ABC comes to Rs 14729 lakh as required Rs 218.18
Lakh as per tender documents. Hence, balance sheet for the year 2013-14
is not required since the firm has qualified in criteria of ABC.
In view of above, the firm may recommended for opening of Q-Bid
below:-

BOOs
(i) M/s SGF Infra Pvt Ltd, Jammu At Column No 6
(ii) M/s Vikas Construction Co., Ambala At Column No 7
(iii) M/s Z H Industries Pvt Ltd, Srinagar At Column No 8
(b) The firm not recommended for opening of Q-bid. Nil

800408 /E8 Dated Mar 2019
(c) The deficient docs from under mentioned firms may be asked by 1200 hrs on
____Mar 2019 for better competition for the subject work, if approved by the
Accepting Officer.

BOOs
(i) M/s Aero Infracon, Chandigarh At Column No 5
(KK Sharma)
EE (Civ),
SW
Mar 2019
-14 -
800408 /E8 Dated Mar 2019
NOTING SHEET

-16-
2. It is intimated that firm M/s Aero Infracon, Chandigarh was asked to submit deficient
documents through online up to 14 Mar 2019 at 1200 hrs as per the Note No. 13 to 15 dated
08 Mar 2019 approved by the Accepting Officer.
3. M/s, Aero Infracon, Chandigarh has submitted short fall documents through online on
CPP Portal within time of submission of short fall documents (Flag-A). On scrutiny of submitted
documents, present position of firm wrt requisite documents are as under :-
(i) List of work completed/substantially completed in the last seven year
and current financial years : Firm has submitted certificate duly issued by Afcons
Infrasructure Ltd, A Shapoorji Pailonji Group Company and stated that “ M/s Aero
Infracon has worked as a subcontractor at our Udhampur Road Project, J&K “.
However, the firm Afcons Infrastructure Ltd is a Private Limited firm hence, this
experience is not considered for this tender. Therefore, firm is disqualified in these
criteria.
(ii) Balance Sheet for last five year : Firm has submitted summary of turn
over for the year 2013-14 to 2016-17 but balance sheet not submitted by the firm
as reqd as per tender documents. Therefore, firm is disqualified in these criteria.
In view of above, the firm is not recommended for opening of Q-bid.
4. In view of the above, the present position of firms for opening of BOQ (‘Q’-Bid) is as
below:-

BOOs
(i) M/s SGF Infra Pvt Ltd, Jammu At Column No 6
(ii) M/s Vikas Construction Co., Ambala At Column No 7
(iii) M/s Z H Industries Pvt Ltd, Srinagar At Column No 8
(b) The firm not recommended for opening of Q-bid.

BOOs
(i) M/s Aero Infracon, Chandigarh At Column No 5
800408 /E8 Dated Mar 2019
5. In view of the above, it is recommended that subject case file may please be sent to AO
(P) Beacon for concurrence after obtaining the approval of the Accepting officer for technical
evaluation.
(KK Sharma)
EE (Civil)
SW
_____Mar 2019
-17-
Dir (Contracts)
800408 /E8 Dated Mar 2019
NOTING SHEET

-22-
1. Refer note 21 dated 28 Mar 2019 ante wherein AO (P) Beacon has concurred the

mentioned at Srl No 4 (a) of Note 16 and Para 2 of Note 19 ante at 1230 hrs on 03 Apr 2019
so as to inform higher HQ’s about details of qualified/disqualified bidders seven days prior to
opening of Q-Bid.
(KK Sharma)
EE (Civil)
SW
_____Mar 2019
-23-
Dir (Contracts)
800408 /E8 Dated Apr 2019
NOTING SHEET

-25-
1. SANCTION OF WORK. The Adm Approval for “DESIGN AND CONSTRUCTION OF
30 MTR SPAN PMT STEEL SUPERSTRUCTURE THROUGH TYPE BRIDGE OVER NAGRA
NALLAH AT KM 0.980 ON DUL-GALHAR ROAD UNDER 118 RCC/35 BRTF OF PROJECT
BEACON IN J&K STATE” was issued vide HQ (P) Beacon Letter No. 750803/AA/CE’s
Power/41/Estg dated 24 Sep 2018 for Rs 281.02 Lakh under Job No. 248/16 (BCN) with
following provisions as under :-
(a) Cost of work to be executed through execution contract - Rs 281.02 Lacs
2. TECHNICAL SANCTION. TS of this work was issued vide HQ CE (P) BCN letter No.
200090/TS/35TF/ 15 /E2 Works dated 12 Nov 2018 with provision of work to be executed
through execution contract for Rs 242.42 Lakh excluding QCC and Agency/Deptt
Charges.
3. The details of balance amount of supply contract in Adm Approval and balance contract
as above for which this tender is processed are as under :-
(DETAILS AS PER AA PROVISION)
a) Execution contract provision as per AA = Rs 2,42,42,301.00

excluding QCC and deptt charges.
b) Contract already accepted = Nil
c) Balance amount as per AA = Rs 2,42,42,301.00
d) L1 bid for subject tender = Rs 2,39,99,799.00
e) Cost variation wrt AA provision for the = (-) 2,42,502.00
proposed CA (d-c).
f) % variation wrt AA provision = (-) 1.00%
(eX100/a) wrt over all cost of
contract as per AA.
4. TENDERING ACTION : Accordingly, a tender for execution contract by Project was

initiated based on PIP received from 35 BRTF vide their letter No 8000/CAP/59/E8 dated 29 Oct
2018. Details of tendering action are as under :-
NIT (first call) for this work was issued vide HQ CE (P) Beacon letter No. 800408/04/E8
dated 19 Dec 2018. The subject NIT and tender document were published on CPP Portal
on 19 Dec 2018. The bid was invited in two stages i.e. Stage-I, Technical Bid and Stage-
II, Price bid. The bid for the subject work was invited in single stage two bid system i.e.
Technical and Price bids. Tender documents for ‘T’-bid & ‘Q’-bid were called for as per
HQ DGBR letter No: 24228/DGBR/Policy/185/E8 dated 23 Dec 2011 and
24228/DGBR/Gen/Pol/84/E8 dated 08 May 2012. The evaluation criteria were prepared
based on HQ DGBR letter No. 24228/DGBR/Gen/POL/98/E8 dated 27 Jun 2012 and
even No. dated 01 Aug 2012.
800408 /E8 Dated Apr 2019
5. TECHNICAL BID : ‘T’ bid opened on 23 Feb 2019 and following four firms participated in
(b) M/s Aero Infracon, Chandigarh
(c) M/s Vikas Construction Company, Ambala

(b) M/s Aero Infracon, Chandigarh
(c) M/s Vikas Construction Company, Ambala
03 Apr 2019 and the amounts quoted by the qualified bidders are as under :-

(i) M/s SGF Infra Pvt Ltd Rs 2,39,99,799.00 (L1)
(ii) M/s Aero Infracon, Chandigarh Rs 2,51,00,000.00 (L2)
(iii) M/s Vikas Construction Company, Ambala Rs 3,46,00,000.00 (L3)
(iv) M/s V K Gupta and Associates Rs 3,99,65,200.00 (L4)
rates quoted by the L-1 tenderer and CA already accepted in the AOR of Project Beacon as well
as Project Deepak, Himank and Vijayak for Steel Super Structure bridges and as per
Adm Approval rates are enclosed at Appendix–‘A”
A comparative analysis of rates quoted by L1 bidder is given at Appendix-A of

Para 8 above of this note sheet Which is summarized under :-
(a) 25 % lower than the cost of work based on previously accepted CA No.CE (P)
BCN/26/2014-15 with escalation @ 26.52%.
(b) 20 % lower than the cost of work based on previously accepted CA No.CE (P)
(c) 13 % lower than the cost of work based on previously accepted CA No.CE (P)
(d) 10 % lower than the cost of work based on previously accepted CA No.CE (P)
800408 /E8 Dated Apr 2019
(e) 07 % lower than the cost of work based on previously accepted CA No.CE (P)
DPK/22/2015-16 with escalation @ 19.52%.
(f) 11 % lower than the cost of work based on previously accepted CA No.CE (P)
(g) 30 % lower than the cost of work based on previously accepted CA No.CE (P)
(h) 11 % lower than the cost of work based on previously accepted CA No.CE (P)
HMK/18/2015-16 with escalation @ 19.52%.
(i) 02 % lower than the cost of work based on previously accepted CA No.CE (P)
HMK/23/2018-19 without escalation.
(j) 10 % lower than the cost of work based on previously accepted CA No.CE (P)
VJK/02/2016-17 with escalation @ 12.52%.
(k) 01% lower than the cost work based on AA provision.
10. It may be seen from above that the L1 quoted rates are 10% to 25% lower when
compared with previously accepted CA by Project Beacon, 7% to 30% lower when compared
with previously accepted CA by Project Deepak, 02% to 11% lower when compared with
previously accepted CA by Project Himank and 10% lower when compared with previously
accepted CA by Project Vijayak as well as 1% lower compared with Adm Approval rates.
11. Total amount of L1 tenderer is minus 01% of AA provision which is within permissible
dated 12 Nov 2018 with provision for execution contract for Rs 242.42 Lakh excluding QCC
and deptt charges.
13. The fund has not been allotted to 35 BRTF against Job No. 248/26 (BCN) due to subject
Job was sanctioned on 24 Sep 2018 and tendering action is under progress during 2018-19.
Hence, fund is being allotted during the financial year 2019-20. Total expenditure against this
Job up to Jan 2019 is Rs 0.00 Lakh against total cost of work Rs 281.02 Lakh.
letter No. 24149/DGBR/SGF/114/E8 dated 18 Aug 2017. Accordingly SSD amounting to Rs.
11.00 Lakh has already been deposited by the firm and held with department. Security Deposit
amount is calculated and comes to Rs 3,93,750.00 (Rupees Three Lakh Ninety Three Thousand
Seven Hundred Fifty only) therefore, ASD is not required from firm.
800408 /E8 Dated Apr 2019
RECOMMENDATION
contract.
(KK Sharma)
EE (Civil)
SW
_____Apr 2019
-26-
Dir (Contracts)
800400 /E8 Dated Aug 2018
NOTING SHEET
NAME OF WORK : DESIGN AND CONSTRUCTION OF 50 MTR SINGLE SPAN MAJOR

PERMANENT BRIDGE (TOTA BRIDGE) WITH STEEL TRUSS SUPERSTRUCTURE
(THROUGH TYPE) ON WELL FOUNDATION OVER KISHAN GANGA RIVER AT KM 66.950
ON BANDIPUR-GUREIZ ROAD IN 56 RCC SECTOR UNDER 32 BRTF PROJECT BEACON IN
J&K STATE
-12-
1. Refer note 11 dated 30 Aug 2018 ante wherein AO (P) Beacon has concurred the

mentioned at Srl No 4 (a) of Note 8 ante at 1200 hrs on 06 Sep 2018 so as to inform higher
(KK Sharma)
EE (Civil)
SW
_____Aug 2018
-13-
Dir (Contracts)
800400 /E8 Dated Sep 2018
NOTING SHEET
NAME OF WORK : DESIGN AND CONSTRUCTION OF 50 MTR SINGLE SPAN MAJOR

PERMANENT BRIDGE (TOTA BRIDGE) WITH STEEL TRUSS SUPERSTRUCTURE
(THROUGH TYPE) ON WELL FOUNDATION OVER KISHAN GANGA RIVER AT KM 66.950
ON BANDIPUR-GUREIZ ROAD IN 56 RCC SECTOR UNDER 32 BRTF PROJECT BEACON IN
J&K STATE
-15-
1. Refer note ante 14 dated 31 Aug 2018.
2. The subject tender were published through e-tendering on 09 Jul 2018 and total three
tenders were received through E-Tendering on 10 Aug 2018. Tender documents (‘T’-bids & ‘Q’-
bids) were called for as per HQ DGBR letter No: 24228/DGBR/Policy/185/E8 dated 23 Dec
2011 and 24228/DGBR/Gen/Pol/84/E8 dated 08 May 2012. The details of ‘T’-bid opened on
10 Aug 2018 and ‘Q’-bid opened on 06 Sep 2018 by the opening officers and evaluated by
BOO are appended below: -
TECHNICAL BID
4. ‘T’ bid opened on 10 Aug 2018 and following three firms have participated in the
tendering action:
(a) M/s United Jhelum Road Roof & Builders
(b) M/s Nand Lal Tayal
(c) M/s Vikas Construction Co.
5. The following firms qualified for participating in ‘Q’-bid :-
(a) M/s United Jhelum Road Roof & Builders

(b) M/s Nand Lal Tayal
(c) M/s Vikas Construction Co.
FINANCIAL BID (‘Q’ BID).
6. The price bid (‘Q’ bid) was downloaded from CPP Portal on 06 Sep 2018 and the
amounts quoted by the qualified bidders are as under :-
S/ No Name of Tenderer Sum of Rate quoted Remarks

(in Rs)
1. M/s United Jhelum Road Roof & Builders Rs 6,45,00,000.00 L1
2. M/s Nand Lal Tayal Rs 7,19,00,000.00 L2
3. M/s Vikas Construction Co. Rs 9,85,00,000.00 L3
800400 /E8 Dated Sep 2018
JUSTIFICATION FOR REASONABILITY OF QUOTED RATES
7. A comparison of rates quoted by the L1 tenderer M/s United Jhelum Road Roof &
Builders with CA already accepted in nearby sector by Project Beacon and CA accepted by
Project Himank are as enclosed at Appx “A”.
8. It may be seen that L1 rate quoted by M/s United Jhelum Road Roof & Builders are
higher by 17% to 110% when compared with previous accepted CA rates, 37% higher than rates
as per Adm Approval.
RECOMMENDATION
9. As brought out above, the rates quoted by L-1 tenderer are found to be higher with
compared to previous accepted CA’s as well as rate as per Adm Approval.
10. In view of the above, it is recommended to go for retendering as per following tendering
schedule to obtain more competitive rates :-
S/No Description Date
(a) NIT and Tender document publishing date 14 Sep 2018 (On or before
on Central Public Procurement portal 1800 Hrs)
(b) Bid Document Download/ Start Date 15 Sep 2018 (1000 Hrs)
(c) Clarification Start Date 17 Sep 2018 (1000 Hrs)
(d) Clarification End Date 20 Sep 2018 (1400 Hrs)

(e) Pre bid meeting 22 Sep 2018 (1200 Hrs)
(f) Bid Submission Start Date 24 Sep 2018 (1000 Hrs)
(g) Bid Submission End Date 08 Oct 2018 (1200 Hrs)
(h) Bid Opening Date 09 Oct 2018 (1200 Hrs)
11. The subject case file along with draft NIT processed to AO (P) Beacon for their
concurrence on the subject case file for retendering after approval of Chief Engineer.
12. Put up for perusal and approval of Chief Engineer, if agreed to, please.
(KK Sharma)
EE (Civ)
SW
Sep 2018
-16-
Dir (Contracts)
800400 /E8 Dated Sep 2018
800390 /E8 Dated May 2018
NAME OF WORK : PROVIDING, LAYING AND CONSOLIDATION OF READY MADE

BITUMINOUS (HMP) MIX FOR BITUMINOUS MACADAM (BM) 50 MM THICK LAYER AND
BITUMINOUS CONNCRETE (BC) 40 MM THICK LAYER AND FIXING OF CAT EYES AND
ROAD MARKING WITH THERMO PLASTIC PAINT FOR RESURFACING WORKS BETWEEN
KM 116.00 TO 125.00 ON DHAR - UDHAMPUR ROAD IN 52 RCC SECTOR UNDER 35 BRTF
PROJECT BEACON IN J&K STATE
-4-
2. NIT and tender docs for this work was published on CPP Portal on 25 Apr 2018 and T-bid will
be opened on 17 May 2018 as per approved tendering schedule.
3. It is observed that, some amendment/correction is to be required in BOQ of this tender. In view

of above, the followings amendments to BOQ is required to be publish on CPPP / BRO portal :-
Ser Page No For Read

At Page No 63 in BOQ of Item No. 1.02 – A/U -Sqm Item No. 1.02 – A/U -Cum
Financial bid/tender Item No. 1.03 – A/U -Cum Item No. 1.03 – A/U –Sqm
documents. Item No. 1.04 – A/U -Cum Item No. 1.04 – A/U –Nos
4. Draft amendment letter placed opposite for your perusal.
5. Put up for your perusal and approval please, if agreed the same may be uploaded on CPPP /
BRO Portal.
(Sunil Kumar)
JE (Civ),
I/C Section
May 2018
-5-
Dir (Contracts)
800390 /E8 Dated May 2018
NAME OF WORK : PROVIDING, LAYING AND CONSOLIDATION OF READY MADE BITUMINOUS

(HMP) MIX FOR BITUMINOUS MACADAM (BM) 50 MM THICK LAYER AND BITUMINOUS
CONNCRETE (BC) 40 MM THICK LAYER AND FIXING OF CAT EYES AND ROAD MARKING WITH
THERMO PLASTIC PAINT FOR RESURFACING WORKS BETWEEN KM 116.00 TO 125.00 ON DHAR
- UDHAMPUR ROAD IN 52 RCC SECTOR UNDER 35 BRTF PROJECT BEACON IN J&K STATE
-7-
1. Please refer note ante dated 08 May 2018, the subject tender has opened by the opening Board
of Officers on dated 17 Oct 2017. The status of submission of documents through CPPP and hard copies
through tender box are as under :-
S/ Online Bid Name & address of the firms Received/Not received

No No Soft copy Hard copy of
through tender /
CPP Portal documents
htpps://epr from Tender
ocure.gov.i Box
n/eprocure/
app
a 1122416 M/S NEW JEHLUM CONSTRUCTION CO., JAMMU Received Received
b 1134740 M/S GEE KAY TRADERS, JAMMU Received Not received
c 1136926 M/S TRIDEV HOT MIX PLANT, UDHAMPUR Received Received
d 1138238 M/S HARISH GUPTA, UDHAMPUR Received Received
e 1138401 M/S TBA INFRASTRUCTURE PVT LTD, JAMMU Received Received
f 1138515 M/S AABLE TRADERS, JAMMU Received Received
g 1138783 M/S RAJU ROAD BUILDERS, UDHAMPUR Received Received
h 1138869 M/S TRB INFRATECH PVT. LTD., JAMMU Received Received
2. Above all firms except M/s Gee Kay Traders, Jammu has submitted hard copy of documents
alongwith submission of documents through CPP portal and M/s Gee Kay Traders, Jammu has
participated through online only. However, M/s Gee Kay Traders, Jammu has not submitted hard copies
of mandatory documents in tender box which is mandatory for evaluation of the technical bid for the
subject work.
3. In the mean time, hard copies of M/s Gee Kay Traders, Jammu received through speed Post No
EE 821006385IN dated 14 May 2018 and same has been received by section as on dated 18 May 2018
at 0930 AM, however same has been received by FPO on 17th May 2018 as on opening date of the
subject tender. The same may be considered for evaluation for better completion in the subject tender.
4. Put-up for your perusal and approval please, if agreed same may be handed over to BOOs
details for evaluation of the subject tender as per CO No 150026/CO/CONTRACT/61/E1 Coord dated 27
Apr 2018.
(JK Dwivedi)
SE (Civ)
Dir (Contracts)
May 2017
-8-
Chief Engineer
800390 /E8 Dated Jun 2018

-9-
2. The ‘T’-Bid of the subject tender was downloaded from CPP Portal on 17 May 2018
through e-tendering by the opening Board of Officers. Total Eight bidders have participated
through online and submitted documents through tender box. The details are given as below:-
(a) M/s TBA Infrastructure (P) Ltd, Jammu

(b) M/s Raju Road Builders, Udhampur
(c) M/s Harish Gupta, Udhampur
(d) M/s Aable Traders, Jammu
(e) M/s Gee Kay Traders,Jammu
(f) M/s Tridev Hot Mic Plant, Udhampur
(g) M/s TRB Infratech Private Limited, Jammu
(h) M/s New Jehlum Construction Company, Jammu
recommendation of the BOOs received on 31 May 2018 are as under:-
(a) M/s TBA Infrastructure Recommended to open for 'Q' Bid on receipt of deficient
(P) Ltd, Jammu documents wrt Para 2 and 5 (iv) & (vii) of Evaluation
Board.
(b) M/s Raju Road Builders, Not Recommended to open for 'Q' Bid due to
Udhampur performance of contractor, document wrt to V/E/P and no
similar work has been done by the firm.
(c) M/s Harish Gupta, Recommended to open for 'Q' Bid on receipt of deficient
Udhampur documents wrt Para 5 (viii) of Evaluation Board.
(d) M/s Aable Traders, Recommended to open for 'Q' Bid on receipt of deficient
Jammu documents wrt Para 5 of Evaluation Board.
(e) M/s Gee Kay Recommended to open for 'Q' Bid on receipt of deficient
Traders,Jammu documents wrt Para 5 (vi) & (ix) of Evaluation Board.
(f) M/s Tridev Hot Mic Recommended to open for 'Q' Bid on receipt of deficient
Plant, Udhampur documents wrt Para 2, 5 (vi) & (vii) and 7 of Evaluation
Board.
(g) M/s TRB Infratech Recommended to open for 'Q' Bid on receipt of deficient
Private Limited, documents wrt Para 2 and 5 (iv), (vi) & (viii) of Evaluation
Jammu Board.
(h) M/s New Jehlum Recommended to open for 'Q' Bid on receipt of deficient
Construction documents wrt Para 5 (iv) & (v) of Evaluation Board.
Company, Jammu
4. Further scrutiny of the documents submitted by the firms along with Technical Bid has
been carried out, the followings are noticed for bidders :-
800390 /E8 Dated May 2018
(a) M/s TBA Infrastructure (P) Ltd, Jammu :- Present status of firm as under :-
(i) Engineering Establishment : Details submitted for two graduate engineer

and one diploma engineers with experience more than 4 years. But, Affidavit from
engineer not submitted by the firm. Therefore, affidavit from engineer’s is to
required.
(ii) Equipments, Plants and Vehicles : Supporting documents i.e. Bill / Invoice
/ RCs wrt Static Roller 01 No and Front End Loader 01 No are not submitted by the
firm. However as per ‘T’ Bid , the total requirement of V/E/P is 17 Nos, firm can be
given relaxation upto 25 % (i.e. 4.00) for V/E/P as per Clause 5.2.4.5 (ix) given
page No. 06 of T Bid. In the instant case total nos of V/E/P required after 25%
relaxation is 13 and held with firm is 15. However, the firm qualified in V/E/P
criteria.
However, the firm is recommended to open for 'Q' Bid on receipt of

deficient documents as per Para (a) (i) above.
(b) M/s Raju Road Builders, Udhampur :- Present status of firm as under :-
Not Recommended to open for 'Q' Bid due to performance of contractor,

document wrt to V/E/P and no similar work has been done by the firm.
(c) M/s Harish Gupta, Udhampur :- Present status of firm as under :-
(i) Equipments, Plants and Vehicles : Supporting documents i.e. Bill / Invoice
/ RCs wrt Electric Gen 125 KVA 02 Nos are not submitted by the firm. However as
per ‘T’ Bid , the total requirement of V/E/P is 17 Nos, firm can be given relaxation
upto 25 % (i.e. 4.00) for V/E/P as per Clause 5.2.4.5 (ix) given page No. 06 of T
Bid. In the instant case total nos of V/E/P required after 25% relaxation is 13 and
held with firm is 15. However, the firm qualified in V/E/P criteria.
However, the firm is recommended to open for 'Q' Bid.
(d) M/s Aable Traders, Jammu :- Present status of firm as under :-
/ RCs wrt all V/E/Ps are not submitted by the firm.
However, the firm is recommended to open for 'Q' Bid on receipt of deficient
documents.
(e) M/s Gee Kay Traders,Jammu :- Present status of firm as under :-
/ RCs wrt BPD 01 No is not submitted and lease agreement wrt stone crusher has
been submitted by the firm but, same was expired on 10 Sep 2015. However as
per ‘T’ Bid , the total requirement of V/E/P is 17 Nos, firm can be given relaxation
upto 25 % (i.e. 4.00) for V/E/P as per Clause 5.2.4.5 (ix) given page No. 06 of T
Bid. In the instant case total nos of V/E/P required after 25% relaxation is 13 and
held with firm is 15. However, the firm qualified in V/E/P criteria.
800390 /E8 Dated May 2018
(f) M/s Tridev Hot Mic Plant, Udhampur :- Present status of firm as under :-
(i) Engineering Establishment : As per tender documents, two Graduate

engineers with min 2 yrs experience and / or Diploma with 4 yrs experience is to
required. The firm has submitted only one engineer in affidavit. Therefore, details
wrt Engineering Establishment is to required as per tender documents.
/ RCs wrt BPD 01 No and Front end loader 01 No are not submitted by the firm
but, However as per ‘T’ Bid , the total requirement of V/E/P is 17 Nos, firm can be
given relaxation upto 25 % (i.e. 4.00) for V/E/P as per Clause 5.2.4.5 (ix) given
page No. 06 of T Bid. In the instant case total nos of V/E/P required after 25%
relaxation is 13 and held with firm is 15. However, the firm qualified in V/E/P
criteria.
(iii) Tenderer shall submit information of all arbitration/court cases :

Affidavit for arbitration/court cases not submitted by the firm. Therefore, Original
affidavit is to be required.
deficient documents as per Para (f) (i) & (iii) above.
(g) M/s TRB Infratech Private Limited, Jammu :- Present status of firm as under :-
(i) Engineering Establishment : The firm has submitted details of three

Graduate engineers with 9 to 15 yrs experience as per tender docs but, affidavit
from engineer’s not submitted. Therefore, affidavit from engineer’s is to required..
/ RCs wrt Static Roller 01 No, BPD 01 No and Electric Gen 125 KVA 02 Nos are
not submitted by the firm but, However as per ‘T’ Bid , the total requirement of
V/E/P is 17 Nos, firm can be given relaxation upto 25 % (i.e. 4.00) for V/E/P as per
Clause 5.2.4.5 (ix) given page No. 06 of T Bid. In the instant case total nos of
V/E/P required after 25% relaxation is 13 and held with firm is 13. However, the
firm qualified in V/E/P criteria.
deficient documents as per Para (g) (i) above.
(h) M/s New Jehlum Construction Company, Jammu :- Present status of firm as
under :-
/ RCs wrt Static Roller 01 No and Tipper 01 No are not submitted by the firm but,
However as per ‘T’ Bid , the total requirement of V/E/P is 17 Nos, firm can be given
relaxation upto 25 % (i.e. 4.00) for V/E/P as per Clause 5.2.4.5 (ix) given page No.
06 of T Bid. In the instant case total nos of V/E/P required after 25% relaxation is
13 and held with firm is 15. However, the firm qualified in V/E/P criteria.
800390 /E8 Dated May 2018
below:-

BOOs
(i). M/s Harish Gupta, Udhampur At Column No 7
(ii) M/s Gee Kay Traders,Jammu At Column No 9
(iii) M/s New Jehlum Construction Company, Jammu At Column No 12
(b) The firm not recommended for opening of Q-bid.
BOOs
(i) M/s Raju Road Builders, Udhampur At Column No 6
(c) The deficient docs from under mentioned firms may be asked by 1200 hrs on
13 Jun 2018 for better competition for the subject work, if approved by the
Accepting Officer.

BOOs
(i) M/s TBA Infrastructure (P) Ltd, Jammu At Column No 5
(ii) M/s Aable Traders, Jammu At Column No 8
(iii) M/s Tridev Hot Mic Plant, Udhampur At Column No 10
(iv) M/s TRB Infratech Private Limited, Jammu At Column No 11
6. The subject details are put up along with T-Bid evaluation Board Proceeding’s for perusal
and orders of the Accepting Officer, if agreed to, please.
(Sunil Kumar)
JE (Civ),
I/C Section
Jun 2018
-10 -
Dir (Contracts)
800390 /E8 Dated Jun 2018
-12-
2. It is intimated that following four firms were asked to submit deficient documents through
online i.e. deficient document up to 13 Jun 2018 as per the Note No. 09 to 11 dated 07 Jun 2018
approved by the Accepting Officer :- (Flag ‘A’)
BOOs
(i) M/s TBA Infrastructure (P) Ltd, Jammu At Column No 5
(iv) M/s TRB Infratech Private Limited, Jammu At Column No 11
3. The firms mentioned at Para 2 (i), (ii) & (iv) submitted short fall documents online on CPP
Portal and downloaded after expiry of time of submission of short fall documents. On scrutiny of
submitted documents, present position of firms wrt requisite documents are as under :-
(a) M/s TBA Infrastructure (P) Ltd, Jammu :- Present status of firm as under :-
(i) Engineering Establishment : Affidavit No.F 518322, F 518321 and F
518323 dated 08 Jun 2018 for 3 diploma engineers with 4.5 to 15 year exp from
Engineer side submitted through online. However, firm qualified in this criteria.
Therefore, the firm is recommended to open of Q-bid.
(b) M/s Aable Traders, Jammu:- Present status of firm as under :-
Equipments, Plants and Vehicles : Details of requirement of V/E/P as per tender
documents Vs document submitted by the firm are as under :-
S/No Details of V/E/P A/U Qty reqd as Docs Remarks

per tender submitted
docs by firm
(a) Hot Mix Plant with Electronic Nos 1 1 Mandatory reqd
controlled panel (Capacity of
Plant 45-60TPH)
(b) Paver Finisher for Bituminous Nos 1 1 Mandatory reqd
work
(c) Tandem Vibratory Nos 2 - Mandatory
Roller/PTRR reqd. But not
submitted
(d) Static Roller Nos 1 1 Submitted
(e) Tipper /Dumpers Nos 6 6 Submitted
(f) BPD Nos 1 1 Submitted
(g) Front end loader Nos 2 - Not Submitted
(h) Electric Gen 125 KVA Nos 2 - Not Submitted
(i) C/Crusher (Min 20-30 TPH) Nos 1 - Not Submitted
Dir (Contracts) I/C Section

800390 /E8 Dated Jun 2018
However, the firm is not submitted documents for mandatory Plants (i.e. Tandem
Vibratory Roller) as well as as per ‘T’ Bid , the total requirement of V/E/P is 17 Nos,
firm can be given relaxation upto 25 % (i.e. 4.00) for V/E/P as per Clause 5.2.4.5
(ix) given page No. 06 of T Bid. In the instant case total nos of V/E/P required after
25% relaxation is 13 and held with firm is 10. However, the firm not qualified in
V/E/P criteria.
Therefore, the firm is not recommended to open of Q-bid.
(c) M/s Tridev Hot Mix Plant, Udhampur:- Present status of firm as under :-
(i) Engineering Establishment : Details not submitted by the firm as per

required deficient documents. However, firm is not qualified in these criteria.
(ii) Tenderer shall submit information of all arbitration/court cases :

Affidavit for arbitration/court cases is not submitted by the firm as per required
deficient documents. However, firm is not qualified in these criteria.
Therefore, the firm is not recommended to open of Q-bid.
(d) M/s TRB Infratech Private Limited, Jammu:- Present status of firm as under :-
(i) Engineering Establishment : Affidavit No. BA 264503, BA 264501 and BA

264502 dated 12 Jun 2018 for 3 graduate engineers with 9 to 12 year exp from
Engineer side submitted through online. However, firm qualified in these criteria.
Therefore, the firm is recommended to open of Q-bid.
4. In view of the above, the present position of firms for opening of BOQ (‘Q’-Bid) is as
below:-
(a) The firms recommended for opening of ‘Q’-bid.
(i) M/s Harish Gupta, Udhampur At Column No 7

(ii) M/s Gee Kay Traders,Jammu At Column No 9 (b)
The firm not recommended for opening of Q-bid.
(iii) M/s New Jehlum Construction Company, Jammu At Column No 12
(iv) M/s TBA Infrastructure (P) Ltd, Jammu At Column No 5
BOOs
(v) (i)M/s M/s
TRBRaju RoadPrivate
Infratech Builders, Udhampur
Limited, Jammu At Column
At Column No 11 No 6
Dir (Contracts) I/C Section

800390 /E8 Dated Jun 2018
5. In view of the above, it is recommended that subject case file may please be sent to AO
(P) Beacon for concurrence before obtaining the approval of the Accepting officer for technical
evaluation.
(Sunil Kumar)
JE (Civil)
I/C Section
_____Jun 2018
-13-
Dir (Contracts)
800390 /E8 Dated Jun 2018
Tender No. CE (P) BCN/ 03 / 2017-18 Ser Page No:04 to 05
800379 /E8 Dated May 2017
NOTING SHEET
-7-
KM 125.00 TO 130.00 ON DHAR - UDHAMPUR ROAD (PART – I) AND PROVIDING, LAYING
AND CONSOLIDATION OF READY MADE BITUMINOUS (HMP) MIX FOR BITUMINOUS
MACADAM (BM) 50 MM THICK LAYER AND BITUMINOUS CONNCRETE (BC) 30 MM THICK
FOR RESURFACING WORKS ON INTERNAL ROADS AT 1054 FD WKSP & 1001 (I) ESPL
(PART – II) IN 52 RCC SECTOR UNDER 35 BRTF PROJECT BEACON IN J&K STATE
1. Ref note ante.
2. Case file received from ACDA (P) Beacon duly concurred (with some conditions on issuance of
TS, Rates etc) as on dated 13 May 2017. It is intimated that as per proposed tendering schedule NIT for
the subject work is to be uploaded on 24 Apr 2017 (already expired). As a result of this, it is not feasible
to publish the NIT document as per the approved tendering schedule.
3. In view of the above, it is recommended to extend the tendering schedule by twenty one (21) days
and the revised tendering schedule proposed is as under:-
Srl Description Date Period Period

4. Accordingly Draft amended NIT and text for advertisement is placed opposite.
required given
5. (a) up Issue
Put of NITandand
for your perusal Press
approval 15 May 2017
please.
advertisement to published in
ITJ and in News papers.
(b) Date of publishing of NIT in ITJ 22 May 2017 14 07
and in News papers.
(c) NIT and Tender document 22 May 2017 (on or before
publishing date on Central 1200 hrs)
Public Procurement portal
https://eprocure.gov.in/eprocure
/app
(d) Bid Document Download/ Start 22 May 2017 (1200 hrs) 14 days NIL
Date
(e) Clarification Start Date 23 May 2017 (1000 hrs)
(f) Clarification End Date 25 May 2017 (1700 hrs)
(g) Pre bid meeting 26 May 2017 (1000 hrs)
(h) Bid Submission Start Date 26 May 2017 (1000 hrs)
(j) Bid Submission End Date 12 Jun 2017 (1300 hrs) 21 days 21 days
(k) Bid Opening Date 13 Jun 2017 (1300 hrs) 22 days 22 days
(Prabhat Kumar)
EE (Civ)
SW
for Chief Engineer
May 2017

800376 /E8 Dated May 2017
NOTING SHEET
NAME OF WORK : PROVIDING, LAYING (WITH SENSOR PAVER) AND CONSOLIDATION OF
READYMIX BITUMINOUS (HMP) MIX FOR BC 40 MM THICK (CONSOLIDATED) FOR
RESURFACING WORKS WOTH CORRECTION WORK OF 50 MM THICK DBM BETWEEN KM
44.863 AND KM 56.707 ON ROAD BARAMULLA – KUPWARA - CHOWKIBAL IN 109 RCC
SECTOR UNDER 32 BRTF PROJECT BEACON IN J&K STATE
-8-
Dir (Contracts).

800379 /E8 Dated Jun 2017
NOTING SHEET
KM 125.00 TO 130.00 ON DHAR – UDHAMPUR ROAD (PART – I) AND PROVIDING, LAYING
-9-
1. Please refer Para ante 08 dated 13 May 2017.
2. Tendering action for the subject concurred by ACDA (P) Beacon (with some conditions on
issuance of TS, Rates etc) as on dated 13 May 2017. Accordingly TS / RA asked from TF vide
Project letter No 800379/03/E8 dated 16 May 2017. Inturn, TS No 2241/TS/Resurf/Fri/E2 dated
05 May 2017 for the subject work received from TF vide their letter No 8000/CAP/84/E8 dated
02 Jun 2017.
3. Accordingly, afresh tendering schedule proposed is as under:-
Srl Description Date Period Period

4. Accordingly Draft amended NIT and text for advertisement is placed opposite.given
required
(a) Issue of NIT and Press 06 Jun 2017
5. Put up for your perusal and approval please.
advertisement to published in
ITJ.
(b) Date of publishing of NIT in 13 Jun 2017 14 07
ITJ
(c) NIT and Tender document 13 Jun 2017 (on or
publishing date on Central before 1200 hrs)
Public Procurement portal
https://eprocure.gov.in/eproc
ure/app
(d) Bid Document Download/ 13 Jun 2017 (1200 hrs) 14 days NIL
Start Date
(e) Clarification Start Date 14 Jun 2017 (1000 hrs)
(f) Clarification End Date 16 Jun 2017 (1700 hrs)
(g) Pre bid meeting 17 Jun 2017 (1000 hrs)
(h) Bid Submission Start Date 17 Jun 2017 (1000 hrs)
(j) Bid Submission End Date 11 Jul 2017 (1200 hrs) 21 days 28 days
(k) Bid Opening Date 12 Jul 2017 (1200 hrs) 22 days 29 days
(Prabhat Kumar)
EE (Civ)
SW
for Chief Engineer
Jun 2017

800379 /E8 Dated Jun 2017
NOTING SHEET
-10-
Dir (Contracts).

800379 /E8 Dated Jun 2017
NOTING SHEET
– UDHAMPUR ROAD (PART – I) AND PROVIDING, LAYING AND CONSOLIDATION OF READY
MADE BITUMINOUS (HMP) MIX FOR BITUMINOUS MACADAM (BM) 50 MM THICK LAYER AND
BITUMINOUS CONNCRETE (BC) 30 MM THICK FOR RESURFACING WORKS ON INTERNAL ROADS
AT 1054 FD WKSP & 1001 (I) ESPL (PART – II) IN 52 RCC SECTOR UNDER 35 BRTF PROJECT
BEACON IN J&K STATE
-14-
2. NIT for the subject tender has been issued to all concerned on 09 Jun 2016. As per tendering
schedule approved vide Note 13 dated 06 Jun 2017, tender for this work is to be published on CPP
Portal on 16 Jun 2017.
3. Accordingly, draft tender has been prepared and placed opposite please. A copy of this draft
tender document already e-mailed to HQ 35 BRTF vide Project letter No 800379/14/E8 dated 10 Jun
2017 for their comments if any by 13 Jun 2017 (1100 Hrs).
4. Put up for perusal and approval please.

(Prabhat Kumar)
EE (Civ)
SW
Jun 2017
-15-
Dir (Contracts)

800379 /E8 Dated Jul 2017
NOTING SHEET
BEACON IN J&K STATE
-19-
2. The ‘T’-Bid of the subject tender was downloaded from CPP Portal on 12th Jul 2017 through e-
tendering by the opening Board of Officers. Total two bidders have participated through online. All firms
have submitted the hard copy of mandatory document which was received from tender box by the BOO.
The details are given as below:-
(a) M/s Harish Gupta, Udhampur

(b) M/s New Jehlum Construction Company, Jammu
recommendation of the BOOs received on 15th Jul 2017 are as under:-
a. M/s Harish Gupta, Recommended to open for 'Q' Bid on receipt of deficient documents
Udhampur wrt balance sheets for the year 2015-16 and 2016-17 as per tender
documents.
b. M/s New Jehlum Recommended to open for 'Q' Bid on receipt of deficient documents
Construction wrt balance sheets for the year 2016-17 and clarification wrt pending
Company, Jammu court cases submitted as NIL as per tender documents.
4. Further scrutiny of the documents submitted by the firms along with Technical Bid has been
carried out (details attached as Appx of this note sheet), the followings deficient are found for bidders :-
(a) M/S HARISH GUPTA, UDHAMPUR
(i) Balance sheet for the year 2015-16 & 2016-17.

(ii) Fresh supporting documents wrt HMP 45-60 Ton as per tender documents and
clarification wrt relation with M/s Sharda Stone Crusher and M/s Harish Gupta.
(b) M/S NEW JEHLUM CONSTRUCTION COMPANY, JAMMU
(i) Balance sheets for the year 2016-17

(ii) Clarification wrt pending court cases submitted as NIL as per tender documents.

800379 /E8 Dated Jul 2017
NOTING SHEET
BEACON IN J&K STATE
5. In view of the above, the present position of firms for opening of BOQ (Q-Bid) is as below:-
Nil
(b) The firm not recommended for opening of Q-bid :-
Nil
(c) The deficient documents from all three firms may be asked by 1200 hrs on 27 Jul
2017 for better competition for the subject work if approved by the Accepting
Officer.
S/No Name of firms Column No as per BOOs
a. M/s Harish Gupta, Udhampur - At Column No 5

b. M/s New Jehlum Construction Company, - At Column No 6
Jammu
6. The subject details are put up along with ‘T’-Bid evaluation board proceedings for perusal and
orders of the Accepting Officer please.
(Prabhat Kumar)
EE (Civ),
SW
Jul 2017
-20-
Dir (Contracts)

800379 /E8 Dated Jul 2017
NOTING SHEET
BEACON IN J&K STATE
-22-

2. It is intimated that following two firms were asked to submit deficient documents through online
i.e. deficient document up to 25 Jul 2017 as per the Note No. 19 to 21 dated 18 Jul 2017 approved by the
Accepting Officer :- (Flag ‘A’)
i. M/s Harish Gupta, Udhampur At Srl No. (5) of CST of BOO

ii M/s New Jehlum Construction Comapany, At Srl No. (6) of CST of BOO
Jammu
3. Both firms mentioned at 2 (i) & (ii) submitted short fall documents online on CPP Portal and
downloaded after expiry of time of submission of short fall documents. On scrutiny of submitted
documents, present position of firms wrt requisite documents are as under :- (Flag ‘B’)
(a) M/S Harish Gupta, Udhampur
(i) Balance sheets. Firm submitted balance sheets for the year 2015-16 & Provisional
trading profit and loss statement for the year 2016-17. However firm already qualified for the value
of available bid capacity based on data of 2014-15, hence firm may be considered as meeting the
subject criteria.
(ii) Documents wrt HMP 45-60 Capacity. Firm again submitted sale deed certificate from M/s
Singla Truck Private Limited, Chandigarh.
(iii) Clarification wrt relation of firm with M/s Sharda Stone Crusher. The firm submitted
clarification on letter head as stated that “Neelam Gupta, is the sole proprietor of the firm
M/s Sharda Stone Crusher, situated at Dudher Nallah, Dhar Road Udhampur”.
Apart from proprietor of my own firm M/s Harish Gupta, Udhampur, I am also the
power of attorney holder of the firm M/s Sharda Stone Crusher, Udhampur. Neelam
Gupta, who is the proprietor of the firm M/s Sharda Stone Crusher, is my mother.
Therefore I can use / utilize the stone crusher / unit / machinery of M/s Sharda Stone
Crusher, Udhampur to the work allotted to my firm M/s Harish Gupta, Udhampur from my
crusher / unit. DIC of M/s Sharda Stone Crusher, is already attached with the affidavit
submitted by Mrs Neelam Gupta.
As per latest performance report received from TFs , the firm have two running works in
hand in our Project and overall performance of the firm is satisfactory. Further, no any adverse
performance against the contractor is known in writing from any source(s).
In view of above, the firm is recommended as qualified for opening of ‘Q’ bid.
(b) M/S New Jehlum Construction Company, Jammu.

(i) Balance sheets. Firm submitted undertaking on letter head as “It is important to
mention here that the balance sheet for the financial year 2016-17 is prepared and issued by the
respective Chartered Accountant (CA) in the month of September only as important dta including
form 16 and form 60A is to be issued by various govt departments is still awaited”. However firm
already qualified for the value of available bid capacity based on data of 2015-16, hence firm may
be considered as meeting the subject criteria.

800379 /E8 Dated Jul 2017
(ii) Clarification wrt pending court cases. Firm submitted clarification wrt pending court
cases as “your attention here by invited to Para 06 of the affidavit for performance submitted by
us along with the tender documents which clearly mentioned that :-
I am not a habitual litigant i.e. having more than 3 unsuccessful arbitration / court cases
during last 5 years in which his his views / claims substantially rejected”
However clarification asked from firm as per clause No (v) at page No 08 of tender
documents :-
“Tenderer shall submit information of all arbitration/court cases decided
during last five years including current financial year and also presently in
progress on affidavit as per following format:-
(a) Name and address of employer

(b) Cause of dispute
(c) Amounts involved
(d) Brief of court judgment/ arbitration award (if published) otherwise
present progress”
In lieu of above details firm submitted as NIL on original affidavit No BH 853863 dated 04
Jul 2017 submitted as NIL, however a running court case No 320/2017 filed by Proprietor of the
firm against tender action action for tender No CE (P) BCN/13&14/2015-16.
In view of above, clarification submitted by firm not at satisfactory level, but may be
considered due to effect of this statement is non effective.
As per latest performance report received from TFs , the firm have only one running
execution contracts and subject already processed for foreclosed. Further, no any adverse
performance against the contractor is known in writing from any source(s).
In view of above, the firm is recommended as qualified for opening of ‘Q’ bid.
4. In view of the above, the present position of firms for opening of BOQ (‘Q’-Bid) is as below:-
(a) The firms recommended for opening of ‘Q’-bid.
i. M/s Harish Gupta, Udhampur At Srl No. (5) of CST of BOO

ii. M/s New Jehlum Construction Company, At Srl No. (6) of CST of BOO
5. Jammu In
view
of the above, it is recommended that subject case file may please be sent to AO (P) Beacon for
concurrence before obtaining the approval of the Accepting officer for technical evaluation.
(Prabhat Kumar)
EE (Civil)
SW
_____Jul 2017
-23-
Dir (Contracts)
800379 /E8 Dated Aug 2017
NOTING SHEET
-28-
2. ‘Q’ Bid of subject tender will be opened on 10 Aug 2017 (120 0 Hrs). As new policy issued by HQ
DGBR vide their letter No 24228/DGBR/Gen/Policy/Fri/E8 dated 30 Aug 2013, “Market rate analysis for each items in a
tender shall be prepared considering all relevant factors and finalized and signed by Dir (Contract) before opening of ‘Q’ bid of
any road work and supply of material tender, if required rate of materials, effect of lead involved etc shall be ascertained by
BOO”. Now the rate analysis has been prepared and rates are as under:-
Ser Items A/u Market rate Rate analysis CA NO CA (P) CA NO CA
analysis based on BCN/04/2016- (P)
based on DGBR SSR 17 (P-B Road) BCN/03/20
MoRT&H 2016 16-17 (J-S
Standard Data Road)
Book
a BM 50 MM thick Cum 7784.00 9728.61 11599.00 7690.00
b BC 30 mm thick Cum 10677.98 14936.31 14399.00 8999.00
c BC 40 mm thick Cum 10515.98 14340.61 14399.00 8999.00
d Edge / Centre line marking Sqm 553.00 491.91 750.00 500.00
with thermo plastic paint
e Fixing of Cat eyes Nos 300.00 210.71 550.00 350.00

3. In view of above, the rate analysis is put up for perusal please.
(Prabhat Kumar)
EE (Civil)
SW
Dated Aug 2017
-29-
Dir (Contracts)
CA No. CE (P) BCN/ / 2019-20
Tender No. CE (P) BCN/ 10 / 2019-20
File No : 800432/E8
NAME OF WORK : DESIGN AND

CONSTRUCTION INCLUDING PROOF
CHECKING FROM IIT/NIT OF 70 MTR SPAN
MAJOR PMT STEEL GIRDER BRIDGE WITH RCC
DECKING ON OPEN FOUNDATION OVER
NAIGARH NALLAH (NAIGARH BRIDGE) AT KM
11.050 ON DUL-GALHAR ROAD UNDER 118
RCC/35 BRTF OF PROJECT BEACON IN J&K
STATE
Opened on : 01 Aug 2019

Closed on :
File No. 800332/E8
CA No. CE (P) BCN/ / 2019-20

Tender No. CE (P) BCN/ 10 / 2019-20

If The Ledge of 3 MTR Is Maintained On Galhar Side, The Ledge Available On Dul Side Is Zero

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CA No CE (P) BCN/20/2019-20 Ser Page No.

PLACING PLUS DEVIATION ORDER FOR DESIGN AND CONSTRUCTION INCLUDING

1. Refer 35 BRTF letter No. 8147/70/E8 dated 24 Dec 2021. (Flag-A).

2. A contract form “DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING

(a) Date of commencement : 25 Feb 2020

S/No Particulars RL at Dul RL at Galhar side Remarks

PLACING PLUS DEVIATION ORDER FOR DESIGN AND CONSTRUCTION INCLUDING

S/ Particulars RL at Dul RL at Remarks

= 0.75 x Quoted sum in Rupees

= Rs 5,88,983.00 per meter

PLACING PLUS DEVIATION ORDER FOR DESIGN AND CONSTRUCTION INCLUDING

Total financial effect = Rs 35,33,898.00

10 Put up for your perusal and approval, if agreed to please.

PLACING PLUS DEVIATION ORDER FOR DESIGN AND CONSTRUCTION INCLUDING

2. A contract form “DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING

7. In view of the above, based on recommendation of EIC, OC Contract and Commander

9. Put up for your perusal and approval, if agreed to please.

3. In view of above, it is recommended that the following amendment to Contract

NAME OF WORK : DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING FROM

2. The salient features of the proposed tender are as under: -

S/No Description Action

(f) Phase wise completion 24 Months in a Single Phase.

4. The proposed tendering schedule is as under: -

S/No Description Date

NAME OF WORK : DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING FROM

Srl Description Date

5. Put up for your perusal and approval, if agreed to, please.

NAME OF WORK : DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING FROM

(a) M/s VIJ Engineers & Consultant Pvt Ltd

S/No Name of firms Recommendation of BOO

(a) The firm recommended for opening of ‘Q’-bid.

S/No Name of firms Column No as per BOOs

(b) The firm not recommended for opening of Q-bid. Nil

NAME OF WORK : DESIGN AND CONSTRUCTION INCLUDING PROOF CHECKING FROM

2. In view of above, it is recommended to open Q-Bid of technically qualified bidders as

3. Submitted for perusal and approval, if agreed to, please.

2. In view of above, it is recommended to open Q-Bid of technically qualified bidders as

3. Submitted for perusal and approval, if agreed to, please.

(a) Cost of work to be executed departmentally - Rs 189.31 Lakh

a) Execution contract provision as per AA = Rs 7,81,90,734.00

4. TENDERING ACTION : Accordingly, a tender for execution contract by Project was

6. The following firms qualified for participating in ‘Q’-bid by the BOO :-

S/No Name of firms Amount quoted (Rs)

9. COMPARATIVE ANALYSIS OF L1 RATES.

(i) A comparative analysis of rates quoted by L1 bidder with comparison to Contract

(ii) A comparative analysis of rates quoted by L1 bidder with comparison to Contract

TS PROVISION AND ALLOTMENT OF FUND

(c) FUNCTIONAL DIFFICULTY IN CONSTRUCTION :- It is a known fact that with an

(d) RESTRICTED TIME FOR PRILIMINARY WORKS :- A restriction of 5 months has

Second Call : Bidders in “Q” bid.

(i) Malik Constr Infra Pvt Ltd L1 Rs 291.65 Lakh

3. In view of the above, it is recommended to the following retendering schedule proposed is

Srl Description Date

S/No Name of firms Recommendation of BOO

(a) The firm recommended for opening of ‘Q’-bid.

S/No Name of firms Column No as per

(b) The firm not recommended for opening of Q-bid. –

S/No Name of firms Column No as per