DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT

2021 POC PERFORMANCE AUDIT

GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

MEANS OF
INDICATORS PARAMETERS POINT SYSTEM REMARKS
VERIFICATION

PILLAR 1 – ORGANIZATION (10%)

1. Organization / a. Conformed to the prescribed members of 1. Executive Order (EO) / Local 5 – Complete Submit all required documents
Creation of the POC Executive Order No. 773, series of 2009: Ordinance on the 0 – Incomplete If one (1) document contains all the parameters,
reorganization of the POC then it shall be considered complied.
Members:
All members of the council must be completely
• Chair – Governor/Mayor indicated in the Executive Order or in the POC
• V-Chair – Vice-Governor/ Vice-Mayor or Resolution.
• Sangguniang
Panlalawigan/Panlungsod/Pambayan The CSOs shall be appointed by the Chairperson.
(Committee Chair on Peace and Order In the case of Province, it shall have the approval
and Public Safety) of the Commander of the Infantry Division and RD
• Three (3) representatives from Civil of PNP; in the case of City/Municipality, the
Society Organizations (CSOs) representatives shall have “appropriate security
POC Resolution on the clearances of the organization.”
• Representatives from DILG, NICA, DND,
composition of POC (must be
DOJ, DA, DAR, DPWH, DSWD, DOH, DTI,
specified) A Justification Letter shall be provided if there is
DOTC, DEPED, DENR, PRESS
SECRETARY, DDB, NCIP, OPAPP, PMS, no CSO representation in the POC to get a rating
PIA, PAGC, AFP, PNP, NBI, wherever of 5.
applicable
Civil Society Organization (CSO) refers to a
non-state and non-profit association that works
to improve society and the human condition.
Basic types of CSOs include non-governmental
organizations, civic organizations, cooperatives,
social movements, professional groups, and
business groups (DILG MC No. 2019-72).
2. Creation of Special a. POCs should have formed at least 2 SACs, 1. POC Resolution on the 5 – POPS Plan Technical Working Group Special Action Committee (SAC) is any
Action Committees including the Peace and Order and Public Creation of any Special Action (TWG) + Another SAC committee, task force, or institution created
(SACs) Safety (POPS) Plan Technical Working Group Committees (SACs) 3 – POPS Plan TWG Only under/through the POC. The council may
(TWG) 1 – 1 SAC Only create/establish any other SAC to address and
0 – None prevent specific peace and order and public
safety issues and concerns (DILG MC No 2019-
143).

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2021 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

3. POC Secretariat a. Secretariat Head: DILG Provincial Director 1. POC Resolution on the 5 – Present A member of the POC Secretariat may perform
Composition (MC b. Members: organizational structure and 0 – Absent more than 1 function (i.e. Research Analyst may
2019-143) composition of the POC also be the Administrative Staff). If such is the
- DILG Staff as Provincial Focal Person Secretariat or its equivalent case, it must be specified in the Resolution.
- Regular support staff from the Office of the
P/C/M POC Chair Clearly indicate in the Resolution the names and
- Research Analyst specific functions of each personnel.
- Information Technology (IT) Staff
- Administrative Staff
- Additional personnel, subject to availability of
funds and the usual accounting and auditing
rules and regulations.
PILLAR 2 – MEETINGS (20%)
1. Quarterly Conduct a. Two (2) or more quarterly meetings 1. Minutes of the Meeting for 2 5 – 2 or more minutes of the meeting If one or more meeting is conducted in a quarter,
of POC Meetings conducted or more quarters duly signed 3 –1 minutes of the meeting it shall still be considered as one (1) meeting.
by the POC Secretariat Head 0 – no minutes of the meeting
In response to the COVID-19 situation and the and attested by the POC Joint and Clustered Meetings are considered as a
protocols released by the Department of Health Chairperson Quarterly Meeting.
(DOH) and the Inter-Agency Task Force on
Emerging Infectious Diseases (IATF-EID), the 2. Attendance sheets for 2 or 5 –2 or more attendance sheets ExeCom, Emergency, and other Special Meetings
National Peace and Order Council (NPOC) more quarters 3 –1 attendance sheet is not considered as a quarterly meeting.
released a memorandum dated May 29, 2020 0 – no attendance sheet
concerning the Conduct of Peace and Order If the quarterly meeting was postponed due to
Council (POC) Meetings, to wit: natural calamities and human-induced hazards
and was rescheduled outside of the quarter, POCs
- In areas where it is deemed safe for the conduct shall attach reports supporting the
of a face-to-face meeting, all attendees must postponement, for the meeting to be considered
observe strict social distancing and wear face as a quarterly meeting.
masks at all times.
3. Notice of Meeting / Agenda 5 – 2 or more notices/agenda POCs are to attach proof of acceptance /
- In areas where the situation does NOT permit for 2 or more quarters 3 –1 notice/agenda acknowledgement that the members received the
the conduct of a face-to-face meeting, the POC 0 – no notice/agenda Notice of Meeting/Agenda for the conduct of the
may opt for other alternative means to conduct quarterly meeting. It can be in the form of an
a meeting, the most common of which is video email screenshot, photo of the text message, or its
teleconferencing (VTC), provided that the same equivalent.
procedures for documentation are still in place, 4. 2021 POC Resolution/s 5 – Present 1 Resolution provided is sufficient.
i.e. issuance of notices and invitations, checking Passed 0 – Absent
of attendance (including, for this purpose, a
5 - Present If the quarterly meeting was postponed due to
screenshot of the VTC with all the
0 - Absent natural calamities and human-induced hazards

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2021 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

attendees/participants), and preparation of the 5. POC Resolution on the and was rescheduled outside of the quarter, POCs
minutes of the meeting, etc. schedule of the POC Meetings shall attach reports supporting the
for the whole 2021 postponement, for the meeting to be considered
as a quarterly meeting.
2. Attendance of the 1. Minutes of the meeting or 5 – 2 or more meetings attended Absence/s caused by emergency shall be
POC Chairperson to 2 post activity report with 3 – 1 meeting attended accepted and considered as justified. (i.e.
or more POC photo/s signifying the 0 – no meeting attended personal emergencies, force majeure), with proof
Quarterly Meetings attendance of the POC (i.e. medical certificate, etc.)
Chairperson
In case of absence to the RPOC Meeting/s, the
RPOC Chairperson shall provide Justification
Letter/s designating one of the 2 RPOC Vice
Chairpersons to preside the meeting/s.
PILLAR 3 – POLICIES, PLAN, AND BUDGET (25%)
1. 2020-2022 a. Compliance to the prescribed process and 1. POPS Plan Summary Form 5 – Approved POPS Plan with Pages to be uploaded in the system:
Approved Peace and format/template of the POPS Plan using the from the POPSP PCMS (Step K) Appropriations using the prescribed format
Order and Public POPS Planning Guidebook 4 – Approved POPS Plan with no -POPS Plan Summary Form
Safety (POPS) Plan 2. POC Resolution approving Appropriations using the prescribed format -POC Resolution
the POPS Plan for 2020-2022 2 – Absence of one of the 3 required - First page of the Appropriations Ordinance
documents containing the Ordinance Number and the total
3. Annual Appropriations 0 – no POPS Plan amount to be appropriated for the POPS Plan for
Ordinance 2021 2019
- Last page of the Appropriations Ordinance
containing the signatures of key officials and
date
2. 2020-2022 POPS 1. POPS Plan Summary Form 5 - Present
Plan encoded in the from the POPSP PCMS (Step K) 0 - Absent
Policy Compliance
Monitoring System
(PCMS)

3. Provision of a. Presence of POC Secretariat Staff 1. Appointment / Contract of 5 - Present POCs may choose to provide 1 MOV indicated.
Support Staff/s and Service / Designation or its 0 - Absent
Financial Assistance equivalent The document shall NOT come from the DILG but
to POC Secretariat from the office of the POC Chairperson only.
from the Office of the
POC Chair (MC 2019- The Office of the POC Chairperson shall present a
143) Justification in case no POC Secretariat Staff was

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2021 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

provided for 2021 specifically due to the COVID-

19 pandemic.
b. Maintenance and Other Operating Expenses 1. Annual Appropriation 5 - Present The document shall NOT come from the DILG but
(MOOE) Ordinance or Certification 0 - Absent from the office of the POC Chairperson only.
from the Budget Officer
concerning support to POC The Office of the POC Chairperson shall present a
Secretariat from the Office of Justification in case no POC Secretariat Staff was
the POC Chairperson provided for 2021 specifically due to the COVID-
19 pandemic.
PILLAR 4 – REPORTS (25%)
1. Submission of a. Timely Submission of Reporting Form 1, 1. Duly accomplished 5 – submissions until October 30, 2021 The audit teams shall look for the proof of
Reporting Form 1 not later than October 30, 2022 for 1st downloaded copy of the 4 – submissions from October 30 – submission (with date) and not the actual RPOC
(Semestral Semester POPSP PCMS Reporting Form December 31, 2021 Secretariat Written Report.
Accomplishment 1 – 1st Semester duly signed by 3 – submissions from January 1 – April 30,
Reports) the POC Secretariat Head and 2022 During the audit proper, the member of the audit
attested by the POC 0 - no submissions / submissions from team from the DILG shall be the one to verify if
Chairperson April 31, 2022 onwards the report has been submitted to the NPOC
b. Timely Submission on Reporting Form 1, 1. Duly accomplished 5 – submissions until March 30, 2022 Secretariat.
not later than March 30, 2022 for 2nd downloaded copy of the POPSP 4 – submissions from March 31 – April 30,
Semester PCMS Reporting Form 1 – 2nd 2022
Semester duly signed by the 0 - no submissions / submissions from April
POC Secretariat Head and 31, 2022 onwards
attested by the POC
Chairperson
c. At least 80% of financial target 1. Certification from the 5 – 75% - above Present a valid Justification Letter from the
accomplished by 2nd Semester Accountant concerning the 4 – 50%-74% Accountant (COVID-related) in case the 80%
POPS Plan Financial 2.5 – 25%-49 financial target was not accomplished by second
Accomplishment by second 1 – 1% - 24% semester of 2021 to get a rating of 5.
semester of 2021 0 – no utilization
d. At least 80% of physical target 1. POPSP PCMS Data 5 – 75% - above Present a valid Justification Letter (COVID-
accomplished for 2nd Semester 4 – 50%-74% related) in case the 80% physical target was not
2.5 – 25%-49 accomplished by second semester of 2021 to get
1 – 1% - 24% a rating of 5.
0 – no utilization
2. Submission of a. Timely Submission of Reporting Form 2 1. Duly accomplished 5 – submissions until March 30, 2022
Reporting Form 2 not later than March 30, 2022 downloaded copy of the POPSP 4 – submissions from March 31 – April 30,
(Annual Progress PCMS Reporting Form 2 duly 2022
Report) signed by the POC Secretariat 0 - no submissions / submissions from April
31, 2022 onwards

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2021 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

Head and attested by the POC

Chairperson
b. At least 80% of target objectives 1. Appropriate certifications 5 - 75% above Present a valid Justification (COVID-related) in
accomplished per objective to support the 3 - 55% - 74% case the 80% target objectives were not
Reporting Form 2 2 - 45% - 54% accomplished by 2021 to get a rating of 5.
1 - 44% below
0 - no accomplishment

3. Submission of POC a. Submission of 1st Semester report not later 1. 2021 POC Secretariat Report 5 – submissions until October 30, 2021
Secretariat Written than October 30, 2021 through the POPSP (1st semester) duly signed by 4 – submissions from October 30–
Reports (Semestral) PCMS the POC Secretariat Head and December 31, 2021
to the Central Office attested by the POC 3 – submissions from January 1 – April 30,
(CO) Chairperson 2022
0 - no submissions / submissions from April
31, 2022 onwards
b. Submission of 2nd Semester report not later 1. 2020 POC Secretariat Report 5 – submissions until March 30, 2022
than March 30, 2021 through the POPSP (2nd semester) duly signed by 4 – submissions from March 31 – April 30,
PCMS the POC Secretariat Head and 2022
attested by the POC 0 - no submissions / submissions from April
Chairperson 31, 2022 onwards
PILLAR 5 – GENERAL SUPERVISION (20%) (DILG MC No 2019-143 - Omnibus Guidelines for Peace and Order Councils)
1. POC Organized For Province -100% of C/M POCs Organized 1. Audit Materials and BPOC 5 - 100% For BPOCs, data will come from the National
For City/Municipality - 80% of BPOCs Functionality Report 4 - 90-99% Barangay Operations Office (NBOO).
Organized 3 - 80-89%
2 - 50-79%
(2019 data (updated) - Letter to NBOO) 1 - 49% below
0 - 0%

2. POPS Plan 100% of C/M POPS Plans approved 1. Approved POPS Plans 5 - 100% C/M POPS Plans shall be automatically generated
Approved 80% of BPOPS Plans approved (Presence or 4 - 85% - 99% from the system.
Absence of BPOPS Plan) 3.5 - 75% - 84%
1 - 1% - 74% For BPOCs, data will come from the National
(2019 data - Letter to NBOO) 0 - No POPS Plan Barangay Operations Office (NBOO).

BONUS POINT: INNOVATION/S (2 points)

1. Innovation/s a. Innovation/s related to peace and order 1. For new innovation/s: 2 – Present RPOCs may provide at least one (1) MOV
and/or public safety 0 – Absent indicated
Approved project proposal
/activity design, the council

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 DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
2021 POC PERFORMANCE AUDIT
GUIDELINES FORM 4 (Indicator Reference for PCMs)

INDICATOR REFERENCE FOR PROVINCES, CITIES, AND MUNICIPALITIES

should have adopted the Innovation is a pioneering, strategic, effective,

activity through a resolution, high impact, and sustainable initiatives that are
financial accomplishment, and deliberately designed to address gaps in peace
and order and public safety within the locality. It
photo documentations.
is something new that was introduced or
something formerly introduced but was
For an enhanced/improved enhanced or improved and the significant change
innovation/s: has been felt in the community (impact).

MOVs are narrative report (i.e. Framework, Roadmap)

with signature(s) and/or
agreement of key persons - It must be introduced within the last 3 years
containing background on the - Cost-cutting measures
project/program and how - Improvement in internal administrative
they were able to systems and internal controls
improve/enhance that specific - Recognized by reputable institutions of
project or program, project learning, research or policy studies
proposal/activity design,
resolutions, result of
assessment.

NOTE: If in case a POC in Regions IV-B (MIMAROPA), VI, VII, VIII, X, and XIII (CARAGA)1 is not able to upload a document required for the conduct of the Audit due to the damages brought
about by the Typhoon Odette, they shall submit a notarized certification, attached hereto as Annex E, stating that the documents required for the Audit were damaged by the said
typhoon.

• The said certification shall be submitted in the system in lieu of the damaged and/or unretrievable document.
• The submission of the certification and the scoring of the pillars to which these documents are submitted to are subject to the evaluation of the Audit Team.

1 Regions identified to be severely and adversely affected by Typhoon Odette, and were placed under the State of Calamity pursuant to Proclamation No. 1267.
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