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GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

Committees – High Power Committee for Action Plan Projects of Irrigation & CAD
Department – Constituted – Orders - Issued.

IRRIGATION & CAD (PW:GENERAL) DEPARTMENT

G.O.Ms.No.103, Dated:19.07.2003.

*****
ORDER :

Government have proposed a very large programme for construction of


various projects in the Action Plan 2003-04, Several of these Projects are estimated
at more than Rs.100,00 Crores. At different times, matters will be referred to
Government for according appropriate clearances. In order to rationalize the time
frames, Government hereby constitute a High Power Committee for Action Plan
Projects which would examine the issues and propose appropriate decisions. Based
on the record of these meetings, Law and Finance could accord their clearances
without any further de novo examination. The same committee would undertake a
review from time to time, remove difficulties and report progress to Government.
The High Power Committee shall consist the following.

1. Chief Secretary to Government : Chairman


2. Principal Secretary, Irrigation & CAD Department : Convener
3. Principal Secretary, Finance Department : Member
4. Principal Secretary, Works & Projects Department : Member
5. Principal Secretary, Energy Department : Member
6. Secretary, Law Department : Member
7. Principal Secretary, Environment & Forests Department : Member
8. Secretary, Revenue Department : Member

2. The High Power Committee shall consider matters relating to the following
projects:

1. Godavari Lift Irrigation Scheme.


2. Kalwakurthi Lift Irrigation Scheme.
3. Gutpa and Alisagar.
4. Sangambanda
5. Gururaghavendra
6. Thotapalli
7. Veligonda
8. Jhanjhavathi.
3. The Commissioner of Tenders and other Senior Engineers shall assist the
committee in its deliberations.
4. This order issues with the concurrence of Finance (W&P) Department vide
their U.O.Note No.SP/5623/F&P, Dt.09.07.2003.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

MOHAN KANDA
CHIEF SECRETARY TO GOVERNMENT
To
The Chief Secretary to Government. The Principal Secretary, Irrigation & CAD
Department.
The Principal Secretary, Finance Department.
The Principal Secretary, Finance (Works & Projects) Department.
The Principal Secretary, Energy Department. The Secretary, Law Department.
The Principal Secretary, Environment & Forests Department.
The Secretary, Revenue Department. The Engineer-in-Chief (AW & IW), Irrigation
and CAD, Hyderabad. All Chief Engineers under the control of Irrigation & CAD
through Engineer-in-Chief (AW&IW), Hyderabad. The Commissioner of Tenders,
Hyderabad.
Copy to:-
PS to Principal Secretary to Chief Minister. S to Minister for Major & Medium
Irrigation.
PS to Minister for Minor Irrigation & GWD.PS to Chief Secretary to Government.
PS to Principal Secretary, I&CAD/PS to Secretary (I) /PS to Secretary (P), Irrigation
& CAD Department. The Finance Department / Finance (W&P) Department / Law
Department.
All Departments of Secretariat. All officers and all sections of Irrigation & CAD
Department including Projects Wing.
SF/SC.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
Committees – Prioritized and other important Water Resources Development Projects
– Finalization of procurement – Constitution of High Power Committee and
Committee of Secretaries – Orders – Issued.
IRRIGATION & CAD (PW-COD) DEPARTMENT
G.O.MS.NO.121
DATED:15.10.2004.
Read the following:
1.G.O.Ms.No.103 I&CAD (PW-General) Department Dt.19.07.2004.
2.G.O.Rt.No.971 I&CAD (PPMU) Department Dt.13.08.2004.
3.G.O.Rt.No.727 I&CAD (PPMU) Department Dt.24.09.2004.
*****
O R D E R:
Government in the G.O. first read above constituted a High Power Committee
for action plan projects to consider the matters related to the projects which would
examine the issues and proposed appropriate decisions.
2. Government in the G.O. 2 nd read above approved a panel of 9 contractors for
taking up the Major packages of Water Resources Development Projects.
3. Government in the G.O. 3rd read above, approved a panel of 46 contractors
for taking up the medium size projects of the water resources development projects.
4. There is a clear distinction in scope, cost and method between Major
packages and that of medium size packages and it is fell essential to have two
committee for finalize the matters related to these projects instead of one
committee.
5. Government after careful consideration, in supersession of the previous
committee constitute the following two committees.
a) High Power Committee for Major sized Packages.
b) Committee of Secretaries for Medium sized Packages.
6. The Hi Power Committee shall consist, the following:-
1. Chief Secretary to Government : Chairman
2. Prl. Sinance Secretary, Finance Deptt. : Member
3. Prl. Secretary, I&CAD Deptt., : Convenor
4. Prl. Secretary, Environment & Forest Deptt. :
5. Prl. Secretary, Revenue Deptt. : Special Invitees
6. Secretary, Law Deptt. : as per requirement
7. Prl. Secretary, Energy Deptt. :
7. The High Power Committee shall consider finalization of procurement of Major
sized packages and matters related to the concerned prioritize and other important
Water Resources Development Projects.
8. The Committee of Secretaries hall consist the following Members.
1. Prl. Secretary, I&CAD Deptt. : Chairman
2. Prl. Secretary, (W&P), Finance Deptt. : Member
3. Prl. Secretary, (R&D) Finance : Member
4. Secretary (Projects) I&CAD Deptt. : Member
5. Concerned Engineer-in-Chief / C.E./PA : Member Convenor

9. The Committee of Secretaries shall consider the finalization of procurement of


Medium Sized packages and matters related to the concerned prioritized and other
important Water Resources Development Projects.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

DR.C.V.S.K.SARMA
PRINCIPAL SECRETARY TO
GOVT.
To
The Chief Secretary to Government.
Principal Secretary, I&CAD Department. Principal Secretary, Finance Department.
Principal Secretary, Finance (W&P) Department. Principal Secretary, Energy
Department.
Principal Secretary, Environment & Forest Department. Secretary, Law Department.
Secretary, Revenue, Department. The Engineer-in-Chief (AW & IW) Irrigation & CAD
Department. All Chief Engineers under the control of Irrigation & CAD through
Engineer-in-Chief (AW & IW) Hyderabad. The Commissioner of Tenders, Hyderabad.
Copy to:
PS to Principal Secretary to Chief Minister. PS to Minister for Major Irrigation.
PS to Minister for Minor. PS to Chief Secretary to Government.
PS to Prl. Secretary, I&CAD / PS to Secretary (I) / PS to Secretary (P) I&CAD
Department.
The Finance Department / Finance (W&P) Department / Law Department.
All Departments of Secretariat
All Officers and All Sections of Irrigation & CAD Department Irrigation Projects
Wings. SF/SC

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Committees – Evaluation Committee for Action Plan Projects of Irrigation & CAD
Department – Amendment – Issued.
IRRIGATION & CAD (PW:GENERAL) DEPARTMENT

G.O.MS.NO.110 Date: 22-07-2003.


Read the following:-

1) G.O.Ms.No.104, Irrigation & CAD (PW) Department, Date: 19.07.2003.


2) Note of the Commissioner & E.O. Secretary, Planning and Development,
Godavari Basin, dt.21.07.2003.

*****
ORDER:

The following amendment is issued to G.O.Ms.No.104 I&CAD (PW)


Department, Dt.19.07.2003.
Amendment

In paragraph – 2 of the said G.O., after Serial No.6, the following shall be
added:-

7. Engineer-in-Chief (Irrigation)

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESY)

C.V.S.K.SARMA,
SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief, Irrigation, I&CAD, Errum Manzil, Hyderabad.
The Commissioner & Ex-officio Secretary, Planning & Development of Godavari
Basin.
The Chief Engineer, Godavari Lift Irrigation Scheme.
The Commissioner of Tenders.
The Representative of Finance Department.
The Member (Technical), AP GENCO
The Chief Engineer, Central Design Organization.
The Engineer-in-Chief (AW & IW), Irrigation & CAD Department, Hyderabad.
All Chief Engineers.
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (IRR.I) DEPARTMENT
MEMO.NO.51881/COD/2004 DATED:02.04.2004.

Sub:- Tenders – Turn Key EPC contract basis – Representation from the
bidders – Evaluation Committee – Review and recommendation for
qualification criteria and other relevant tender conditions – Reg.

*****
The following projects have been administratively approved and the
procurement is under various stages.
i. Pulichintala Project.
ii. Gundlakamma Reservoir Project.
iii. Alisagar & Gutpa LI Schemes.
iv. Bhima LI Scheme.
v. Tadipudi LI Scheme.
vi. Pushkara LI Scheme.
2. Government in G.O.Ms.No.104, dated 19.07.2003 constituted an evaluation
committee with the following members in the process of evaluation since the
Department could not have in house expertise and experience for evaluation of
technical nature and magnitude.
1. Commissioner & Ex-Officio Secy., Planning & Development of Godavari
Basin.
2. Chief Engineer, GLIS.
3. Commissioner of Tenders.
4. Representatives of Finance Department.
5. Member (Tech.) APGENCO.
6. Chief Engineer, Central Design Organization.
3. To examine the representations of various bidders of the above projects, and
to recommend to the Government, the apt procurement procedure, it will be
advisable to request the above committee in these maters to recommend to the
Government.
4. Since some of the members were not available, they are replaced with new
members of the above committee will be requested to examine the representations
of the builders, to advise and to recommend to the Government procedures.
5. The members of the Committee with new members are as listed below.

1. Advisor (Irrigation)
2. Engineer-in-Chief (Irrigation)
3. Commissioner of Tenders.
4. Representatives of the Finance Department.
5. Chief Engineer, Central Design Organization.
6. Concerned Chief Engineer / Projects Administrators as convener.
6. The Committee shall function for the projects mentioned in the para 1 with
immediate effect. The committee is empowered to requisition the services of any
subject matter specialist as and when the committee feels the need for such
expertise.

DR.C.V.S.K.SARMA
PRINCIPAL SECRETARY TO
GOVERNMENT

To

The Members of the Committee.


The Engineer-in-Chief (Irrigation), Errum Manzil, Hyderabad.
CC to PS to Chief Secretary to Government, AP Secretariat, Hyderabad.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (IRR.I) DEPARTMENT

Memo.No.51881/COD/2004 Dated:08.10.2004.

Sub:- Tenders – Turn Key EPS Contract basis – Evaluation Committee –


Review and recommendation for qualification criteria and other
relevant tender conditions – Regarding.

Ref:- 1.G.O.Ms.No.104, Dt.19.07.2004.


2.Govt.Memo.No.51881/COD/2004, Dt.02.04.2004.

*****

Government in reference 1st cited have constituted an Evaluation Committee


to assist the Chief Engineer in the process of evaluation of tenders for Godavari Lift
Irrigation Scheme and Kalwakurthy Lift Irrigation Scheme since the Department
could not have in house expertise and experience for an evaluation of technical
nature and magnitude.

2. Subsequently, Government in the reference 2 nd cited replaced with new


members since some of the Members were not available and enlarged the scope of
evaluation to six (6) other projects i.e., (1) Pulichintala Projects (2) Gundlakamma
Reservoir Projects (3) Alisagar & Gupta L.I.Scheme (4) Bhima L.I.Scheme (5)
Tadipudi L.I.Scheme and (6) Pushkara L.I.Scheme.

3. Government hereby extended the scope of the committee for all the 26
prioritized projects, 4 projects in Godavari Valley and any other important projects.
The committee as constituted in the Government memo 2 nd cited is as detailed
below.

1. Advisor (Irrigation).
2. Engineer-in-Chief (Irrigation).
3. Commissioner of tenders.
4. Representatives of the Finance Department (Director Works Accounts).
5. Chief Engineer, Central Design Organization.
6. Concerned Chief Engineer / Project Administrator as convenor.

4. The Committee is empowered to requisite the services of any subject matters


specialist as and when the committee feels need for such expertise.

DR.C.V.S.K.SARMA
PRL.SECY.(I&CAD DEPT.)

TO
The concerned Members.
Engineer-in-Chief (Irrigation)
All Chief Engineers.

Copy to:
PS to Prl. Secy to C.M.
PS to M (Major)
The Finance Department / Finance (W&P) Department.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMEBT OF ANDHRA PRADESH
IRRIGATION & CAD (MAJ.IRR.IV.1) DEPARTMENT

Memo.No.26858/Maj.IV.1/2005 Date: 29.07.2005.

Sub: Irrigation & CAD Department – Evaluation Committee – Re – constituted


– Revised orders – Issued.
Ref: 1.Govt.Memo.51881/COD/2004, Dt.2.4.2004.
2.Govt.Memo.No.51881/COD/2004, Dt.8.10.2004.
3.Govt.Memo.134, I&CAD (Maj.IV) Dt.25.7.2005.
4.Govt.Memo.26858/Maj/IV.1/2005, Dt.25.7.2005.

In the reference 3rd cited, orders have been issued re-designating Sri
T.S.Prakasa Rao, Engineer-in-Chief (Retd.) as Advisor, Telangana Projects and Ex-
officio Secretary to Government.

2. In the reference 4th cited, orders have been issued re-constituting the Evaluations
Committee.

3. Government have since decided to constitute two Evaluation committees one for
Telangana Region and the other for the balance areas. Accordingly Government
hereby constitute the Evaluation Committees with the following composition in
supercession of the orders issued in the reference 4th cited:

I. EVALUTION COMMITTEE FOR THE PROJECTS OF TELANGANA REGION:


1. Advisor, Telangana Projects and Ex-officio Secretary to Government –
Chairman
2. Engineer-in-Chief (Irrigation)
3. Commissioner of Tenders
4. Representative of the Finance Dept.
5. Chief Engineer, Central Designs Organisation
6. Concerned Chief Engineer / Project Administrator – Convener

II. EVALUTION COMMITTEE FOR THE PROJECTS OF OTHER TWO REGION:


1. Advisor (Irrigation) and Ex-officio Secretary – Chairman
2. Engineer-in-Chief (Irrigation)
3. commissioner of Tenders
4. Representative of the Finance Dept.
5. Chief Engineer, Central Designs Organisation
6. Concerned Chief Engineer / Project Administrator – Convener

4. The above orders will come into force with immediate effect. The Engineer-in-
Chief, Irrigation shall take further necessary action accordingly.

DR.C.V.S.K. SARMA,
PRINCIPAL SECRETARY TO GOVERNMENT.

To
Sri T.S. Prakasa Rao, advisor, Telangana Projects & Ex-officio Secretary to
Government
Sri P. Sithapathi Rao, advisor, (Irrigation) Projects & Ex-officio Secretary
The Engineer-in-Chief (Irrigation), I&CAD Department, Errum Manzil, Hyderabad.
The Engineer-in-Chief (AW), I&CAD Department, Errum Manzil, Hyderabad.
The Chief Engineer, Central Designs Organisation, Hyderabad.
The commissioner of Tenders, I&CAD Department, Hyderabad.
All Chief Engineers, I&CAD Department.
All Project Administrators, I&CAD Department.

Copy to:
Finance (W&P) Department.
All Officers in I&CAD Department.
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Major Irrigation – Prioritized Projects under E.P.C. system – Constitution of


Committee for approval of Additional items, PIL etc –Orders –Issued

IRRIGATION & CAD (PW: REFORMS) DEPARTMENT

G.O.Ms.NO.46 Dated:16-03-2006
Read the following

1) Govt. Memo.No.5217/Reforms/2006, dated 23.2.2006 of I&CAD Dept


2) From ENC (Irrigation) I&CAD Department Letter.No.DCE.I
OT MP/AEE/290/2006,dated 9.3.2006

ORDER:-

In the reference 1st read above, Government have issued comprehensive


order on all the items under E.P.C. Contract system for timely payments of the bills
as detailed in the Annexure. I enclosed to the order.

2 In the reference 2nd read above, the ENC (Irrigation) has proposed to
constitute the committee to decide the component of percentage of fuels and
lubrications; to grant extension of time and to take and to take a final decision
regarding entrustment and price to be paid to the original contract on additional
items not contingent on the main work as per E.P.C. agreement conditions.
3 Under the circumstances reported by the Engineer-in-Chief (Irrigation) in the
reference 2nd read above, Government after careful consideration hereby constitute
the following two committees.

(A) TELANGANA REGION

1. Sri. T.S. Prakasa Rao, Advisor


2. Engineer-in-Chief (Irrigation Wing)
3. Engineer-in-Chief (Irrigation)
4. Commissioner, Commissionerate of Tenders
5. Deputy Financial Advisor
6. Concerned Chief Engineer …Member Convener
(B) ANDHRA AND RAYALASEEMA REGION

1. Dr.P.Seethapathi Rao, Advisor


2. Engineer-in-Chief (Irrigation Wing)
3. Engineer-in-Chief (Irrigation)
4. Commissioner, Commissionerate of Tenders
5. Deputy Financial Advisor
6. Concerned Chief Engineer …Member Convener
The above Committees are empowered to take decisions on the following
issues.
i. To decide the component of percentage of fuels and lubrications
as per item 13 (iii) of Government .Memo 1st read above
ii. To grant extension of time up to six months and also to
recommend the extension of time beyond six months
Government for consideration as per item 15 of the Govt.
Memo.1st read above
iii. As per E.P.C. agreement conditions, to take a final decision
regarding entrustment and price to be paid to the original
contractor for additional items not contingent on main work and
outside the scope of original contract, and such a decision shall
be binding on the contractor.
(BY ORDER AND IN THE NAME OF GOVERNOR OF ANDHRA PRADESH)

DR. C.V.S.K.SARMA
PRINCIPAL SECRETARY TO
GOVERNMENT
To
All the Committee Members
Copy to
The ENC (Irrigation) All Chief Engineer, PS to Principal Secretary (I&CAD), PS to Prl.
Secretary (W&P) Finance Dept., PS to Prl. Secy. (Irrigation) I&CAD Deptt
PS to Secretary (Projects), The Commissioner of Krishna Basin, The Director,
Godavari Basin
Stock file.
// Forwarded by Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Major Irrigation – Priotorized Projects under EPC System – Constitution of Committee


for approval of Additional items, PIL etc – Orders – issued – Modification – Orders –
Issued.
IRRIGATION & CAD (PW:REFORMS) DEPARTMENT

G.O.Ms.No.121
Dated:26.06.2006
Read the following

1. G.O.Ms.No.152, I&/CAD (Major Irrigation .IV) Department Dated: 22.08.2005


2 Govt. Memo.No.5217/ Reforms/2006, Dated 23.08.2006 of I&CAD
(PW:Reforms) Deptt.
3 G.O.Ms.No.46, I&CAD (PW:Reforms) Department, Dated: 16.03.2006
4. G.O.Ms.No.2252, Genl. Admn. (SPLA) Department, Dated: 02.05.2006
ORDER
In the G.O. first read above Government appointed Sri.Y.Lavakusha reddy
Engineer-in-Chief (retired) presently employed with the Centre for Good Governance
in SPIU Unit, as Advisor, Telangana Projects and Ex.Officio Secretary to Government
Irrigation & CAD Department in view of the increased work load on Priority Projects

In the reference 3rd read above, Government have constituted two


Committees viz., (a) Telangana Region headed by Sri.T.S.Prakasa Rao, Advisor and
(b) Andhra & Rayalaseema Region headed by Dr.P.Seethapathi Rao, Ex.Officio
Advisor (Irrigation) to take decision regarding the component of percentage of fuels
and lubricants as per item 13 (iii) of Annexure. I under Price Adjustment in the Govt.
Memo.2nd read above and to grant extension of time up to six months on all the
items for timely payments of the bills under E.P.C. Contract System.
In the light of the distribution of subjects among the Secretaries in the
Department issued in the reference 4th read above Government after careful
examination hereby modify the orders issued in the reference 3 rd read above as
follows.

(A) ANDHRA REGION (EXCLUSING NELLORE & PRAKASAM)

1. Dr. P. Seethapathi Rao, Advisor (Irrigation)


2. Engineer-in-Chief (Irrigation Wing)
3. Engineer-in-Chief (Irrigation)
4. Commissioner, Commissionerate of Tenders
5. Deputy Financial Advisor
6. Concerned Chief Engineer ……….Member Convener

(B) TELANGANA REGION

1. Sri.Y.Lavakusha Reddy, Advisor Ex. Officio Secretary


2. Engineer-in-Chief (Irrigation Wing)
3. Engineer-in-Chief (Irrigation)
4. Commissioner, Commissionerate of Tenders
5. Deputy Financial Advisor
6. Concerned Chief Engineer ……….Member Convener

(C) RAYALASEEMA REGION INCLUDING NELLORE & PRAKASAM

1. Sri.Y.Lavakusha Reddy, Advisor Ex. Officio Secretary


2. Engineer-in-Chief (Irrigation Wing)
3. Engineer-in-Chief (Irrigation)
4. Commissioner, Commissionerate of Tenders
5. Deputy Financial Advisor
6. Concerned Chief Engineer ……….Member Convener

The above Committee are empowered to take decisions on the following

i. To decide the component of percentage of fuels and lubricants as per item


13 (iii) of Govt. Memo.2nd read above.
ii. To grant extension of time up to six months and also to recommend
the extension of time beyond six months to Government for the
consideration as per item 15 of the Govt. Memo. 2nd read above
iii. As per E.P.C. agreement conditions, to take a final decision regarding
entrustment and price to be paid to the original contractor for
additional items not contingent on main work and outside the scope of
original contract, and such a decision shall be binding on the
contractor.

(BY ORDER AND IN THE NAME OF GOVERNOR OF ANDHRA PRADESH)

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All the Committee Members

Copy to:
All Chief Engineers, PS to principal Secretary (W&P), PS to Secretary (Projects)
PS to Secretary (RRM), PS to Secretary (HS), The Commissioner Godavari Basin
The Commissioner of Krishna Basin, Stock file / Spare

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

I& CAD Department – Projects under E.P.C. System – Constitution of State Level
standing Committee and Advisors Committee – further instructions issued.
----------------------------------------------------------------------------------------------
IRRIGATION & C.A.D. (PW:Reforms) DEPARTMENT

G.O.Ms.No.204, Dated : 13th September, 2007


Read the following:-

1). G.O. Ms.No. 144 I & CAD (PW:Reforms) Deptt., dated 13.6.2007
2). G.O. Ms.No. 164 I & CAD (PW:Reforms) Deptt., dated 11.7.2007

O R D E R:-

In the G.O. 1st and 2nd read above, Government have constituted a State
Level Standing Committee and an Advisory Committee. The State Level Standing
Committee will examine and takes decision on the following issues:

a. Tender Evaluation
b. Entrustment of additional items and price to be paid
c. Deletion of items
d. Approval of sub-contractors
e. POL and price Adjustments (to decide components of fuels &
lubricants in computing price adjustment)
f. Extension of time (approval up to 6 months and
recommendations to Government beyond 6 months)

2 The Deputy Financial Advisor, Finance Department is one of the Members


in the said State Level Standing Committee. In case of proposals for extension of
time where land acquisition is one of the grounds, then Special Collector concerned
shall be called as special invitee for the meeting of the State Level Standing
Committee. The state Level Standing Committee shall meet every Monday to finalise
the proposals referred to the Committee.

3 In the review meeting held by Hon’ble Chief Minister on 12-6-2007, it was


decided that for Extension of Time for ongoing works, after approval of the
Committee constituted for the purpose, concerned Secretary I & CAD Department
will be competent to issue orders concurrence of Finance Department would be
deemed to have been taken as Deputy Financial Advisor, Finance Department is a
Member of the EOT Committee.

4 Government, therefore, hereby order that the specific concurrence of the


Finance Department is not necessary for issue of orders granting extension of time
for ongoing works after obtaining the approval of the State Level Standing
Committee constituted for the purpose.

5 This order is issued with the concurrence of Finance (W&P) Department


vide their U.O.No.9873/F8(A1)/07, dated 11.9.2007.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

RAJIV RANJAN MISHRA


SECRETARY TO
GOVERNMENT

To
All the Engineers-in-Chief, I & CAD Department
All the Chief Engineers, I & CAD Department

Copy to: all Members


All Advisor
Finance (W&P) Department
PS M (M&MI)
PS to Secretary (RRM)/(AD)/(P)
All Sections I & CAD Department
SF/Scs.

//Forwarded by order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW:REFORMS) DEPARTMENT

MEMO.NO.12907/Reforms/2006-1, Dated:08.05.2006

Sub: EPC Turn Key system – Methodology of tendering – Constitution of


Committee for undertaking for fixing IBM values – Orders – Issued

1. Under EPC methodology of tendering, the Internal Bench Marling (IBM) is


announced by the concerned Superintending Engineers / Chief Engineers. It is
considered desirable to constitute a Committee for undertaking this exercise of
foxing IBM values.

2. Accordingly the following Committee is constituted for finalization of IBM


values.

1. concerned Advisor to Government


2. Chief Engineer, Central Designs Organization
3. Concerned Chief Engineer – Convener

RAJIV RANJAN MISHRA


Secretary to Government (Irrgn)

To
The ENC (AW/IW) I&CAD Hyderabad
The ENC (Irrigation) Hyderabad
All Chief Engineer of I&CAD Department
The Chief Engineer, Central Designs Organization, Hyderabad
The Ex.Officio Advisor (Irrigation) Department
The Ex.Officio Secretary and Advisor (Telangana Projects)
The Ex.Officio Secretary and Advisor (Projects Monitoring)
All the Superintending Engineers through ENC (Irrigation), Hyderabad

Copy to:
PS to Secretary to Government (Projects)
PS to Secretary to Government (HS)
PS to Secretary to Government (RRM)
All sections of I&CAD Department
Stock file/spare copies.

/ Forwarded: By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW:REFORMS) DEPARTMENT

MEMO.NO.2536/Reforms/07 Dated:02.02.2007

Sub: EPC Turn Key system – Committee for fixing IBM – Reg.

Ref: Memo.No.12907/Reforms/2006-1, Dated: 8.5.2006.

*****

Government vide reference cited constituted a committee for fixing of Internal


Bench Mark under EPC methodology of tendering. This committee scrutinizes the
estimates, scope of work and finalizes IBM values for different EPC packages. It has
also been observed that Certain instances of additional items of work which are
outside the original scope of work are also coming up mainly on account of policy
decisions leading to increase in discharges, change in levels, additional capacity to
bring moue ayacut etc. it is considered desirable that IBM committee scrutinize and
finalize the estimates relating to additional item of works as well.

RAJIV RANJAN MISHRA


Secretary to Government

To
The ENC (AW/IW) I&CAD Hyderabad
The ENC (Irrigation) Hyderabad
The Chief Engineer, HNSS, Ananthapur
The Chief Engineer, (Projects) Kadapa
The Chief Engineer, TGP, Srikalahasti
The Chief Engineer, Velegonda Project, Ongole
The Chief Engineer, Central Designs Organization, Hyderabad
The ACE, SRSP, Hyderabad
The Ex.Officio Secretary and Advisor (Telangana Projects)
The Ex.Officio Secretary and Advisor (Projects Monitoring)
The concerned Superintending Engineers through ENC (Irrigation), Hyderabad

Copy to:
PS to Secretary to Government (Projects)
PS to Secretary to Government (HS)
PS to Secretary to Government (RRM)
All sections of I&CAD Department
Stock file/spare copies.

/ Forwarded: By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT
IRRIGATION – Water Resources Development Projects – Bids on EPC Turnkey system
– Panel of Firms / Agencies – Orders – Issued.

IRRIGATION & CAD (PPMU) DEPARTMENT

G.O.Ms.No.971, Dated:13.08.2004.
Read the following:-

Engineer-in-Chief (I&CAD) Note No.DCE/I/OTS/SO7/


General/2004 dated 20.07.2004.

*****
ORDER :

The frequent failure of the Monsoon, the continuous drought and distressed
conditions prevailing in the areas and the decline in the Irrigation potential is causing
concern and to address these situations, Government contemplated a number of
Irrigation projects to bring waters to the areas of need and to provide irrigation
facilities.

2. To derive early benefits and to avert the delays in the procurement, it is felt
imperative to go in for engineering procurement and construction Turn Key contract
System and to short list pre qualified agencies.

3. In the reference read above, the Engineer-in-Chief (I&CAD) submitted


proposals recommending the following nine firms for empanelment of contractors for
participation in the procurement of water resources development projects and EPC
(Turn Key) system to complete the projects in schedule time, to solve the water
problems and to improve irrigation potentiality.

4. Under the circumstances explained by the Engineer-in-Chief (Irrigation),


Irrigation and CAD Department, Hyderabad, Government after careful examination of
the proposal, hereby accord approval for the empanelment of the following Nine
Firms, for participation in the procurement of priority Irrigation projects under EPC
(Turn Key) contract system.

i. IVRCL, Sew & Prasad, Hyderabad (Joint venture)


ii. Maytas NCC, Hyderabad (Joint venture)
iii. Hindustan Construction Co., Ltd., Mumbai.
iv. L&T, Chennai.
v. Gammon (India) Ltd., Mumbai
vi. Patel Engineering Ltd., Soma, Mumbai (Joint venture).
vii. Jayaprakash, Gayathri (Joint venture).
viii. Progressive Constructions Ltd., Hyderabad.
ix. Skanska Cementation India Ltd., Mumbai.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

Dr.C.V.S.K.SARMA
PRINCIPAL SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation), Jalasoudha, Errumanzil, Hyderabad.
The Engineer-in-Chief (AW), Errumanzil, Hyderabad.
The Commissioner of Tenders, Hyderabad.
All the Chief Engineers of I&CAD Department.
The Accountant General, A.P., Hyderabad
The Finance (W&P) Department.
The PS to Principal Secretary, I&CAD Department.
The PS to Secretary (Projects)
The PS to Secretary (Irrigation)
The PS to Minister (Major Irrigation)
The PS to Secretary to C.M.
SC
// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

IRRIGATION – WATER RESOURCES DEVELOPMENT PROJECTS – MEDIUM SIZED


PACKAGES – BIDS ON EPC TURN KEY SYSTEM – PANEL OF FIRMS / AGENCIES –
ORDERS – ISSUED.

IRRIGATION & CAD (PPMU) DEPARTMENT

G.O.Rt.No.727 Dated:24.09.2004.
Read the following:

1. Engineer-in-Chief (I&CAD) Note No.DCE/OT8/2004, Dated 23.09.2004.


2. G.O.Rt.No.971 Irr & CAD (PPMU) Department., Dt.13.08.2004.

*****
ORDER:

The frequent failure of Monsoon, the continuous drought and distressed


conditions prevailing in the areas and the decline in the Irrigation potential is causing
concern and to address these situations, government contemplated a number of
Irrigation projects to bring waters to the areas of need and to provide Irrigation
facilities.

2. To derive early benefits and to avert the delays in the procurement, it is felt
imperative to go in for engineering procurement and construction Turn Key contract
system and to short list pre qualified agencies.

3. In the reference second read above, Government accorded approval for the
empanelment of nine firms for participation in the procurement of Major Packages of
Prioritized projects.

4. In the reference first read above, the Engineer-in-Chief (I&CAD) submitted


proposals recommending forty six firms as detailed in the Annexure for empanelment
of contractors for participation in the procurement of medium sized packages of
water resources development projects under EPC (Turnkey) system to complete the
projects in the schedule time to solve the water problems and to improve irrigation
potentiality.

5. Under the circumstances explained by the Engineer-in-Chief (Irrigation &


CAD), Hyderabad Government after careful examination of the proposal, here by
accord approval for the empanelment of forty six firms as detailed in Annexure for
participation in the procurement of medium sized packages of Prioritized projects
under EPC (Turn Key) Contact system.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

C.V.S.K.SARMA
PRINCIPAL SECRETARY TO
GOVERNMENT

To

The Engineer-in-Chief (Irrigation), Errum Manzil, Hyderabad.


The Engineer-in-Chief (Admn.Wing), Errum Manzil, Hyd.
The Commissioner of Tenders Hyderabad.
All the Chief Engineers.
The Accountant General, A.P., Hyd.
The Finance (W&P) Department.
The PS to Principal Secretary, I&CAD Department.
The PS to Secretary (PROjects)
The PS to Secretary (Irrigation)
The PS to M (Major Irrigation)
The PS to Secretary to Chief Minister.
SC
// FORWARDED BY ORDER //
SECTION OFFICER
ANNEXURE TO G.O.RT.NO.727
Irrigation & CAD (PPMU) Dated 24.09.2004.

ANNEXURE

LIST OF FOR EMPANELMENT QUALITY FIRMS / COMPANIES

Sl. Individual /
Firm / Company
No. Joint Venture
01. Indian Hume Pipe Co. Ltd., Mumbai I

02. Ramky Infracture Ltd., JV

03. Unity Infra Projects Ltd., Pushpanjali Apartments, Mumbai I

04. M/s Mahalaxmi Construction Corp., Ltd., Pune. I

05. Pioneer Builders, Banjara Hills, Hyderabad I

06. M/s G.Venkata Reddy & Co., Srinagar Colony, Hyderabad. I

07. RMN – GVR Engineer, Hyderabad JV

08. BSCPL – SCL, Hyderabad JV


Sri Shankarnarayana Construction Co., Administrative Officer,
09. I
Bangalore
10. Subhash Projects & Marketing Ltd., Bangalore I

11. SMSL – UANARCL, Visakhapatnam JV

12. Shakti Kumar M Sanetiti Ltd., Nagpur I

13. Sushee Hi-Tech, Construction Pvt., Ltd., I

14. P.Lakshmu Reddy & M/s Kranti Construction, Hyderabad JV

15. Rao Construction, Banglore JV

16. D.Y.Uppar & SM Anand, Hyderabad JV

17. Taher Ali Industries Pvt., Ltd., Hyderabad I

18. M/s Srinivasa Civil Works Pvt., Ltd., Hyderabad I

19. ECCI MRKR, Hyderabad JV

20. V.Prabhakar Reddy and Corromandel Prestecrete Pvt., Ltd., Hyd. JV

21. GVPREL - MEE, Hyderabad JV

22. RNS – GSR, Hyderabad JV

23. P.Venku Reddy, Sri Durga Chambers, Hyderabad I

24. Kirloskar Bros, Ltd., Pune I

25. JSR – JKC, Hyderabad JV

26. M/s BV Subba Reddy Constructions, Hyderabad I


Sl. Individual /
Firm / Company
No. Joint Venture
27. Harvins Constructions, Hyderabad Pvt., Ltd., Hyderabad I

28. MSK Suryacon, Pune JV

29. Shradda and Mohiti, Pune JV

30. A.Prabhakar Reddy and Co., Hyderabad I

31. M/s Manisha and Mulay Aurangabad JV

32. M/s Siddhartha Construction Pvt., Ltd., Vizag JV


33. K.Sudarshan Reddy & M/s Venkateswarlu, Warangal JV

34. SVEC – Construction Ltd., Hyderabad. I

35. Navayuga Engineering and Co., Ltd., Hyderabad I

36. RM Mohite & Co., Bhoorathnam & Co., Pvt., Ltd., Secunderabad JV

37. Madhucon Projects Ltd., Hyderabad I

38. Transtroy – VSE, Hyderabad JV

39. MVR Soham, Hyderabad JV

40. Hindustan – Ratna, Hyderabad JV

41. Avantika Sai Venkata, Nellore JV

42. Sabir Dam and Water Works Construction Co., Hyderabad I

43. NACC-ICC, Hyderabad JV

44. Engineering Projects (India) Ltd., Hyderabad I

45. Reddy Veerana Constructions Pvt., Ltd., Bangalore I

46. Lanco Infra Tech., Ltd., Hyderabad I

C.V.S.K.SHARMA
PRINCIPAL SECRETARY (I&CAD)

// TRUE COPY //

SD/-
SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Irrigation – Water Resources Development Projects – Bids on EPC Turnkey System –


of Additional Firms / Agencies – Orders – Issued.
====================================================
IRRIGATION & CAD (MAJOR IRRIGATION-X) DEPARTMENT

G.O.Rt.No.26 Dated: 07.01.2005.


Read the following:

1. G.O.Rt.No.471, I&CAD (PPMU) Department., Dt.13.08.2004.


2. Engineer-in-Chief (Irrigation) I&CAD Department. Hyd.
Lr.No.DCE/SO7/PO4/2004.
*****
O R D E R:

Government in the G.O. 1 st read above, empanelled the following Nine (9)
firms participation in the procurement of priority Irrigation projects under EPC
Turnkey control system.

1. IVRCL, SEW & Prasad, Hyderabad (Joint Venture).


2. Maytas – NCC, Hyderabad (Joint Venture).
3. Hindustan Construction Co., Ltd., Mumbai.
4. L&T, Chennai.
5. Gammon (India) Ltd., Mumbai.
6. Patel Engineering Ltd., - Soma, Mumbai (Joint Venture).
7. Jayaprakash – Gayathri (Joint Venture).
8. Progressive Constructions Ltd., Hyderabad.
9. Skanska Cementation India Ltd., Mumbai.

2. To provide equal opportunity that was provided in the empanelment of


Agencies the G.O. 1st read above, the Engineer-in-Chief (Irrigation) has invited offers
for the qualification to tender for Water Resources Development Projects over and
above the (9) Firms already enlisted.

3. In the reference 2nd cited read above, the Engineer-in-Chief (Irrigation) has
submitted proposals recommending the following 10 Firms / Agencies over and
above the Nine Firms already enlisted in the G.O. 1 st read above for empanelment of
contractors for participation the procurement of Water Resources Development
Projects under EPC Turnkey contract system to complete the projects in schedule
time to solve the water problem and to improve irrigation potentiality.

4. Under the circumstances explained by the Engineer-in-Chief (Irrigation),


Government, after careful examination of the proposal, hereby accord approval of
empanelment of the following Ten (10) Firms / Agencies for participation in the
procurement of priority Irrigation Projects under EPC Turnkey contract system.

1. CR 18G – BSCPL, Hyderabad (Joint Venture).


2. Madhucon-Sino-Hydro, Hyderabad (Joint Venture)
3. Muhibbah Engineering (M) BHD, Malaysia (Individual).
4. IRCON – BEL, New Delhi (Joint Venture).
5. Navayuga – Transtroy, Hyderabad (Joint Venture).
6. Sabir Dam and Water Works Construction Company, Hyderabad
(Individual).
7. KCL – JCCG, Hyderabad (Joint Venture)
8. Simplex – Subhash, Hyderabad (Joint Venture)
9. Gamuda – WCT – BPH, Malaysia (Joint Venture)
10. Zystroy – GDCL, Hyderabad (Joint Venture)

The bidders who are qualified in the above pre-qualification bids should
invariably get registered before submission of bids for any work and Bids will not be
opened and rejected right if there is no proof of registration it the time of opening of
bids. Further at a later date if, it is found that the certificates furnished by any of
the above firms are not genuine, they are liable to be blacklisted.
With these Ten (10) Firms and the Nine (9) Firms already empanelled in the
G.O. 1st read above, Nineteen (19) Firms as detailed in the Annexure will participate
in the procurement of priority Irrigation Projects under EPC Turnkey contract system.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

C.V.S.K. SARMA
PRINCIPAL SECRETARY TO
GOVERNMENT

To
The Engineer-in-Chief (Irrigation), Errum Manzil, Hyderabad. The Engineer-in-Chief
(Admn. Wing), Errum Manzil, Hyderabad. The Commissioner of Tenders, Hyderabad.
All the Chief Engineers. The Accountant General, A.P.Hyderabad. The Finance (W&P)
Department. The P.S. to Principal Secretary, I&CAD Department. The P.S. to
Secretary (Projects). The P.S. to (Major Irrigation) The P.S. to Secretary to C.M. The
PS. To Advocate General, Hyderabad. The SF/S.C.

// FORWARDED :: BY ORDER //

SECTION OFFICER
ANNEXURE TO G.O.Rt.No.26, Dt.07.01.2005.

ANNEXURE

LIST OF NINETEEN FIRMS FOR EMPANELMENT

1. IVRCL, SEW & Prasad, Hyderabad (Joint Venture).


2. Maytas – NCC, Hyderabad (Joint Venture).
3. Hindustan Construction Co., Ltd., Mumbai.
4. L&T, Chennai.
5. Gammon (India) Ltd., Mumbai.
6. Patel Engineering Ltd., - Soma, Mumbai (Joint Venture).
7. Jayaprakash – Gayathri (Joint Venture).
8. Progressive Constructions Ltd., Hyderabad.
9. Skanska Cementation India Ltd., Mumbai.
10. CR 18G – BSCPL, Hyderabad (Joint Venture).
11. Madhucon-Sino-Hydro, Hyderabad (Joint Venture)
12. Muhibbah Engineering (M) BHD, Malaysia (Individual).
13. IRCON – BEL, New Delhi (Joint Venture).
14. Navayuga – Transtroy, Hyderabad (Joint Venture).
15. Sabir Dam and Water Works Construction Company, Hyderabad
(Individual).
16. KCL – JCCG, Hyderabad (Joint Venture)
17. Simplex – Subhash, Hyderabad (Joint Venture)
18. Gamuda – WCT – BPH, Malaysia (Joint Venture)
19. Zystroy – GDCL, Hyderabad (Joint Venture).

C.V.S.K. SARMA
PRINCIPAL SECRETARY TO
GOVERNMENT

// FORWARDED :: BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

IRRGATION – WATER RESOURCES DEVELOPMENT PROJECTS – MEDIUM SIZED


PACKAGES – BID ON EPC TURN KEY SYSTEM – PANEL OF FIRMS/ AGENCIES –
AMENDMENT – ORDERS – ISSUED

IRRIGATION & CAD (PW:REFORMS) DEPARTMENT

G.O.Rt.No.68 Dated: 01.02.2006.


Read the following

1. G.O.Rt.No.727,I&CAD (PPMU) Department Dated:24.09.2004.


2. From Engineer-in-Chief (Irrigation) letter No.DCE/OT8/SO 7/PQ2/04
Dt.07.03.05

ORDER

The following Amendment is issued to the Annexure to G.O.Rt.No.727,I&CAD


(PPMU) Department Dated:24.09.2004.

For Read
Individual/ Individual/
Sl. Sl.
Firm/Company Joint Firm/Company Joint
No. No.
Venture Venture

11. SMSL – UANARCL JV 11. SMSL - UANARCL JV

(BY ORDER AND IN THE NAME OF GOVERNOR OF ANDHRA PRADESH)

Dr.C.V.S.K.SARMA
PRL.SECRETARY TO GOVERNMENT(T)

To
The Engineer-in-Chief (Irrigation) Errum Manzil, Hyderabad.
The Engineer-in-Chief (Admn.Wing) Errum Manzil, Hyderabad.
The Commissioner of Tenders, Hyderabad
All the Chief Engineers under the control of I&CAD Department
The Accountant General, A.P., Hyderabad.
The PS to Principal Secretary I&CAD Department
The PS to Secretary (Projects)
The PS to Secretary (Irrigation)

// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

WATER RESOURCES DEVELOPMENT PROJECTS – THIRD PARTY QUALITY CONTROL


AND ASSURANCE – PANEL OF FIRMS / AGENCIES – ORDERS - ISSUED.
====================================================
IRRIGATION & CAD (PW/REFORMS) DEPARTMENT

G.O.Rt.No.550 Dated: 24.06.2005.


Read the following:
1. Engineer-in-Chief (Irrigation) Lr.No.NIL, Dt.10.11.2004.
2. Engineer-in-Chief (Irrigation) Lr.No.DCE-I/OT8/SO7/PQ-6, Dt.11.04.2005.

*****
O R D E R:

Government contemplated a number of projects to bring the waters to the


areas of need and to provide irrigation facilities. Procurement process is completed
under EPC turnkey system and the works are grounded.

2. The system of Third Party supervision to ensure the quality in al the works
under taken is to be formulated. On line with this policy notices were issued inviting
firms to express their interest to participate in Third Party Quality Control of the
projects that are taken up on EPC turn key system.

3. In the reference read above, Engineer-in-Chief (Irrigation) submitted


proposals for empanelment of Firms / Agencies for participation in Third Party
Quality Control and assurance to the Water Resources Development Projects under
EPC turn key system.

4. Government after careful examination of the proposal hereby accord approval


for the empanelment of the following 18 Firms / Agencies or participation in
exercising Third Party Quality Control and assurance.

1. M/s Lasa – Vas Consultants, JV, Hyderabad.


2. M/s TUV Suddeutschland India.
3. M/s S.G.S. India Projects Ltd., Secunderabad.
4. M/s M.D.P. Consultants Pvt., Ltd., New Delhi in association with DBV
Consultants.
5. M/s Arvee – GLI SPIL, Joint Venture JV, Hyderabad.
6. M/s Wilbur Smith Associates Pvt., Ltd., Hyderabad.
7. M/s Tahal Consulting Engineers Ltd., New Delhi.
8. M/s CES (India) Pvt. Ltd., New Delhi.
9. M/s Water & Power Consultancy Services (India) Ltd., Haryana.
10. M/s Bceom Societe Franchise Dingenierie, New Delhi, In association with
BVR Associates.
11. M/s Engineers India Ltd., New Delhi.
12. M/s C.C. Patel & Associates PVt., Ltd., Gandhinagar, Gujarat.
13. M/s GHERZI Eastern Ltd., Mumbai.
14. M/s National Council for Cement and Building Materials, Hyderabad.
15. M/s Nag Infrastructure Consulting Engineers Pvt., Ltd., Hyderabad.
16. M/s NAC, Hyderabad.
17. M/s SECON Surveys Pvt., Ltd., Banglore.
18. M/s ERINCO (India) Pvt., Ltd., New Delhi.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

C.V.S.K. SARMA
PRINCIPAL SECRETARY TO
GOVERNMENT

To
The Engineer-in-Chief (Irrigation), Errum Manzil, Hyderabad.
The Engineer-in-Chief (Admn. Wing), Errum Manzil, Hyderabad.
The Commissioner of Tenders, Hyderabad.
All the Chief Engineers.
The Accountant General, A.P.Hyderabad.
The Finance (W&P) Department.
Copy to
The P.S. to Minister (Major Irrigation)
The P.S. to Secretary to C.M.

// FORWARDED :: BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.30940/Reforms/2005 Dated.03.09.2005.

Sub:- Irrigation – Major Irrigation – Prioritized Projects – 3 rd Party Quality


Control and Assurance – Constitution of committee for approval of bids
– Issue of orders – Regarding.

Ref:- ENCs Lr.No.DCE-1/DEE/AEE/Tender Cell (3 rd QC)/2005,


Dt.02.09.2005.

*****

The Engineer-in-Chief (Irrigation) in this letter read above has sought for
orders constituting a committee consisting of 1) Commissioner, Commissionerate of
Tenders 2) Engineer-in-Chief (Irrigation) and 3) Concerned Chief Engineer for
according approval to the lowest responsive bid, received by different Superintending
Engineers through e-procurement.

2. After careful examination of the proposals of the Engineer-in-Chief


(Irrigation), Government hereby constitute a committee with the following members
to examine and approve to the lowest responsive 3 rd party Quality Assurance and
Quality Control bids.

Commissioner, Commissionerate of Tenders, Hyderabad.


Engineer-in-Chief (Irrigation), Hyderabad.
Deputy Financial Advisor, Finance (W&P) Department.
Chief Engineer of concerned Project.

The constitution of committee will come into force with immediate effect. The
committee is requested to process the bids and accord approval to the lowest
responsive bids to facilitate the agencies to enter into agreement with
Superintending Engineers and commence their work.

C.V.S.K. SARMA
PRINCIPAL SECRETARY TO
GOVERNMENT

To
The Engineer-in-Chief (Irrigation), Errum Manzil, Hyderabad.
Copy to Commissioner, Commissionerate of Tenders, Hyderabad.
Copy to Deputy Financial Advisor, Finance (W&P) Department.
Copy to all Chief Engineers for information and necessary action.

// FORWARDED :: BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo.No.2286/Reforms/2006-1 Dt:16-02-2006

Sub: Water resources Development Projects under EPC turn key system –
Third Party Quality Control and Assurance – Panel of firms/ agencies –
Further instructions - Issued – Reg.

Ref: 1. G.O.Rt.No.550 I&CAD (PW. Reforms) Deptt., Dt.24.06.2005.


2. From the Vigilance Commissioner,
D.O.Lr.No.3820/VC.F1/2005, Dt.18.01.2006.

*****

The Chief Engineer of the respective prioritized projects are hereby informed
that in order to avoid giving any scope to suspect the evaluation process, it is
desirable to make the evaluation process transparent. The evaluation may be
arranged to be verifies carefully and it may be ensured that all the 18 firms
empanelled vide G.O.Rt.No.550 I&CAD (PW. Reforms) Deptt., Dt.24.06.2005. satisfy
all the terms and conditions and guidelines stipulated in Tender Notice and general
instructions in Section 2 of Pre-Qualification documents.

2. They are further instructed to ensure that a particular Third Party Quality
Control firm who is a design consultant to the contracting firm entrusted with the
work should not be entrusted for the quality control to the same work.

3. Therefore, all the Chief Engineer of the respective prioritized projects are
requested to strictly adhere to the above instructions and bring to the notice of all
the concerned for their guidance.

Dr. C.V.S.K.SARMA
PRL.SECRETARY TO GOVERNMENT

To
All the Chief Engineer
Of the respective prioritized projects.
Copy to : The Engineer-in-Chief (Irrigation), Hyderabad.
The Vigilance Commissioner,
A.P. Secretariat, Hyderabad.
P.S.s. to Prl. Secretaries, (I&CAD)/(Irrigation)/(Projects) SF/SC

// Forwarded: By Order //

SECTION OFFICER
GOVERNMENT OF ANSHRA PRADESH
FINANCE (WORKS & PROJECTS) DEPARTMENT

Memo.No.1605/F3(2)/2006-1 Dated: 04.10.2006

Sub: Works Accounts – Centralization of Payment of Bills pertaining to 3 rd


Party Quality Control Agencies under EPC System – Reg.

Ref: 1.DOWA,Lr.No.DOWA/Hyd/Sn.II/A5/F.EPC/2006-2007/619,Dt. 26.8.06.


2.From ENC (Irrigation) Lr.No. DCE.I/OTMP/AEE/290/2006, Dt. 5.9.06.
3.U.O.No.26205/P&B/2006, I&CAD Department, Dt.16.9.2006

*****

A decision has been taken by Govt. to centralize IIIrd Party Quality Control
Payments at Engineer-in-Chief (Irrigation), Hyderabad. Therefore, Payments have to
be arranged at PAO, Hyderabad only. For the purpose of 3 rd Party Quality Control
Payments all the JDWAs may be instructed to furnish distribution to PAO, Hyderabad
to arrange Payments accordingly. PAO, Projects, Hyderabad con Operate all heads of
accounts relating to projects. This should be followed with immediate effect. If the
JDWA has to render comprehensive project account from his level to Accountant
General, PAO, Hyderabad may render sub – account relating to respective heads of
3rd Party Quality Control Payments.

Further the DOWA is informed that separate head of account for 3 rd Party
Quality Control Payments cannot be considered as the expenditure on different
projects should go to respective project account only.

J.G.PRASADA RAO
DEPUTY FINANCIAL ADVESER &
EX-OFFICIO DY. SECY. TO GOVT.

To
The Director of Works Accounts, Hyderabad.

Copy to:
The ENC (Irrigation), Hyderabad
I & CAD Department

// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo No.13150/Reforms/2006-2 Dated:07.06.2006.

Sub:- Third Party Quality Control Agencies – Furnishing of information about


the progress in respect of all works in Rayalaseema Region, Prakasam
and Nellore – Review – Regarding.

*****
Please find enclosed a Proforma for furnishing the information about the
progress of works. The information in respect of all the works is to be made
available by the Third Party Quality Control Agencies at the time of the Review
Meeting to be held on 12.06.2006 at 11:00am in the chambers of the undersigned.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All the Third Party Quality Control Agencies (Rayalaseema Region, Prakasam &
Nellore) through Engineer-in-Chief (Irrigation), Hyderabad.

Copy to:
PS to Secretary to Government (RRM)
PS to Ex.Officio Advisor (Irrigation)
PA to Ex.Officio Secretary & Advisor (PM)
PA to Ex.Officio Secretary & Advisor (Rayalaseema Region).
All the Chief Engineers of I&CAD Department (Rayalaseema) through Engineer-in-
Chief (Irrigation) I&CAD, Hyderabad.
All the Superintending Engineers through Engineer-in-Chief (Irrigation) I&CAD
Hyderabad.
Stock File / spare.

// FORWARDED BY ORDER //

SECTION OFFICER
Office of the Engineer-in-Chief (Irrigation)
Jalasoudha, Errum Manzil, Hyderabad – 500 082

Circular No.DCE-I/OT MP/AEE/29384/2005-3 Date:15.06.2006.

Sub:- I & CAD – Quality Control – Roles and Responsibilities of construction


staff, Quality Control wing and 3 rd Q.C. Agency in execution of Projects
– Further Instructions / guidelines issued – Reg.

Ref:- 1.Circular No.DCE I/OT MP/AEE/29384/2005-I, Dt.26.12.2006.


2.Circular No.DCE I/OT MP/AEE/29384/2005-I, Dt.22.04.2006.

*****

During the weekly review meetings conducted by Secretaries at Secretariat, it


was concluded that in spite of clear instructions issued from time to time, it is being
noticed that the same are not followed in total. Therefore, it is again reiterated to
follow the same scrupulously. In general the following need immediate attention.

1. The agreement copy, the approved drawings are to be communicated to


the 3rd party agency so as to enable them to verify the ongoing execution
with respects to the conditions stipulated therein.
2. Further, if any changes / deviations with respect to the already approved
ones, are also to be immediately communicated to the 3 rd party agency
without fail.
3. All the registers needed to be maintained by the EPC Agency shall have to
be made available to the inspecting officers and the 3 rd party Quality
Control agency. The departmental staff have to ensure the same.
4. The EPC agencies are also to establish their own full-fledged laboratories
in accordance with the agreement and codal provisions. The department
staff shall have to ensure the same and see that the equipment is got
calibrated from time to time by 3 rd party Quality Control agency and the
reports be obtained and recorded.
5. The necessary copies of the agreement, drawings and other related
records / registers maintained by EPC Agency shall be made available at
the central laboratory of the EPC Agency.
6. All the above records / registers being maintained shall invariably be
authenticated by the Executive Engineer / Superintending Engineer
whenever they inspect the site of work.
7. The Superintending Engineer shall inspect the works frequently duly
issuing the inspection notes discussing the progress, quality of work and
lapses / deviations if any.
8. It is to be ensured that whenever Executive Engineer / Superintending
Engineer inspect the site, he shall insist for testing of materials etc. in
their presence on critical points if any, and shall endorse the test
proceedings and results of the test conducted.
9. It is being noticed that the EPC agency is conducting the tests in his
laboratory or in some private laboratories. It is to be ensured that at least
10% of tests shall be got done at APERL / NITS or in the colleges run by
Government or universities or other reputed institutes like NCCMB,
Hyderabad, Tor Steel, Hyderabad etc. having ISO certificate for carrying
out the tests.
10. The Engineer in charge shall furnish the M. Book and LF Books along with
the invoice for payment of the EPC Agency to the 3 rd party Quality Control
agency by 22nd of every month for certification and the PAO officer for
making arrangements for payments.
11. The 3rd party agency while issuing the certificate for satisfactory work shall
duly furnish the performance review tests for arriving at such satisfaction
and the Engineer in charge shall ensure the proper record of the same.
12. The Engineer in charge shall ensure that the 3 rd party agency team during
its visit to the site of work daily, gives the observation sheet to the DEE /
AEE at the site itself and that the adverse remarks if any shall have to be
attended to immediately and got cleared by them.
13. The Superintending Engineer shall conduct fortnightly review meetings
with the EPC agency and 3rd party Quality Control agency combinedly for
reviewing the compliance of the observations being made.

Sd/-M.K.Rahman 15-06-2006
Engineer-in-Chief (Irrigation)
To
The Chief Engineers.
All the Superintending Engineers through the concerned Chief Engineers.
All the Superintending Engineer, Quality Control Wing.
Copy to Secretary, Rayalaseema / Telangana / Andhra for favour of information.
Copy to 3rd party Agencies. for Engineer-in-Chief (Irrigation)
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.17943/Reforms/2006 Dated: 24.06.2006.

Sub:- Quality Assurance and quality monitoring in Project works Compliance


with the quality assurance requirements – Reg.

*****

During review with the 3rd Party Quality Control Organizations, the following
omissions on part of the field Engineers (Executive Engineers/Superintending
Engineers / Chief Engineers) has come to the notice of the Government.

1. Oversized coarse aggregate (metal) is being sent to laboratory and mix


designs are being obtained. The Chief Engineers are required to send the correct
size of metal and obtain the correct mix design.

2. The mix designs of concrete obtained from the laboratories are not being
approved by the Superintending Engineers or Chief Engineers. They may be
approved by the Superintending Engineers / Chief Engineers before adopting in the
works.

3. The contractors are supposed to establish field laboratories as per


agreements. At many places, the laboratories are not established so far. Further,
the contractors have not deployed Quality Management Staff. The concerned
Superintending Engineers are requested to see that all the contract agencies deploy
the quality management staff on each package as per agreements with in two weeks
time. They should obtain the names, qualifications and duties of all such quality
management staff employed by the contractors and keep available at site for
verification by the inspection officers. If the quality management staff as per
agreement are not deployed, they may notify to the contractor and propose suitable
recovery from their work bills.

4. The agreements provide for weigh batching for cement concrete and mortar.
At many places batching scales are not in use. Weight batches converted volumetric
boxes are being sed. This may be discontinued and concrete and mortar are to be
strictly as per weight batching only.

5. The cement and steel have to be got tested invariably for each stock brought
to work site and test reports are to be made available during inspection also.

6. As per agreement OK cards are to be maintained, but it is observed that at


many places they are not seen. The Superintending Engineers / Chief Engineers
may ensure that OK cards are mentioned at each work place.

7. It is also observed that, the rock excavation is being done using blasting
materials. This is resulting in over breakages and rock Projections in the required
canal profile. This results in higher values of rougocity co-efficient (’n’ value), which
in turn affects velocity of flow in the canal. The Superintending Engineers / Chief
Engineers are requested to ensure that all the Projections of rock are cut smoothly
and the over breaks beyond permissible limits, if any, be got lined with masonery at
the cost of the agency as per specifications requirements.

HIRALAL SAMARIA
SECRETARY TO GOVERNMENT

To

All the Chief Engineers of Telangana Projects.


Copy to:- All the Superintending Engineers of Telangana Projects through Chief
Engineers of Telangana Projects.
,, PS to Principal Secretary (I)
,, PS to Secretary (Projects)
,, PS to Secretary (HS)
,, PS to Secretary (RRM)
,, PS to Advisor & Ex.Officio Secretary (Telangana Projects)
,, Stock file / file.
// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW-REFORMS) DEPARTMENT
Memo No. 18393 / Reforms / 2006 Dated.28-06-2006
Sub: Quality Assurance and quality monitoring in Project works –Compliance
with the quality assurance requirements – Reg.
*****
During regular reviews with the 3rd Party Quality Control Organizations,
Government with an intention of achieving and maintaining highest standards of
quality in works undertaken in different projects, further issues following instructions
1. Quality Management Plan (QMP):
It has been observed that EPC Agencies have not submitted proper quality
management plans. They have to also deploy quality management staff. All
Chief Engineers / Superintending Engineers must insist for QMP and report
compliance. The concerned Superintending Engineers should see that all
agencies deploy the quality management staff as per agreement within next
two weeks and obtain their particulars. If they are not deployed as per
agreement, it may be notified to the agencies proposing suitable recovery
from work bills.
2. Superintending Engineers shall invariably conduct fortnightly management
meetings with EPC Agency along with 3rd party QA / QC Agencies and
departmental officials and discuss in detail the quality assurance aspects. The
minutes of such meetings shall be sent by SE to the undersigned without fail.
3. Laboratories set up by EPC Agencies:
EPC Agencies executing the work have to establish the laboratory facilities
and provide testing equipments as per standards and as provided in the
codes. The detailed instructions were already reiterated in the Government
Memo No.5217 /Reforms / 06 dated 23.2.2006.
The situation on ground has been reviewed in detail and feedback of 3 rd party
quality assurance agencies was taken. It has been reported that while a
number of agencies have set up these labs, for certain packages, EPC
agencies have failed to set up labs. This should not be allowed and
Superintending Engineers must ensure immediate action for setting up such
labs, which should have required capabilities as per specifications prescribed
already by the Government.

4. As per agreement, OK cards are to be maintained, but it has been noticed


that OK card system is not being maintained properly in many packages.
Similarly, guidelines, provide for certain records to be maintained at site.
Superintending Engineer must ensure that all OK cards and other
documents / plans to be maintained at site should be invariably made
available at site only. Certain documents and registers may also be kept
available at the laboratory established by the EPC Agencies.
5. For all the lining works in different projects, curing is a critical process and
due attention has to be paid by the executing agencies to ensure proper
curing. This is also to be ensured for all other concrete works. All
Superintending Engineers should critically review the performance of EPC
agencies on this and ensure quality standards.
6. For ensuring better results for maintenance of quality, advance information
should be given to the 3rd party QC about laying of concrete and other critical
events.
7. The agreement provides for weigh batching for cement concrete and mortar.
At some places weigh batches converted volumetric boxes are being used.
This is not desirable and this should be strictly as per weigh batching for
concrete and mortar.
8. The cement and steel have to be got tested invariably for each stock brought
to the site and test reports are to be made available during inspection.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
1. The Engineer-in-Chief, Irrigation, Errum Manzil, Hyderabad.
2. The Chief Engineer, Hundri Neeva Sujala Sravanthi, Anantapur.
3. The Chief Engineer, Tunga Bhadra Project, Kadapa.
4. The Chief Engineer, Telugu Ganga Project, Srikalahasti.
5. The Chief Engineer, Medium Irrigation, Errum Manzil, Hyderabad.
Copy to:
The Advisor (TSP), Irrigation. The PS to Secretary to Government (HS), I&CAD.
The PS to Secretary to Government (Projects), I&CAD, The PS to Secretary to
Government (RRM), I&CAD, The PS to Special Secretary to Chief Minister., The PS to
Minister (M&MI)
Stock File / spare.
// Forwarded by order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARMENT
Memo.No.19147/Reforms/2006 Dated:06-7-2006
Sub: Furnishing Copies of Quality Managements Plans & Copies of Approved
drawings to the third party quality control organization – Submission of
test reports and quality certificates with the bills for Work done
payments – Regarding
*****
It has come to the notice of the Government that many of the contractors
who are executing works in different Projects, have not submitted their Quality
Management Plans including the details of the tests proposed to be conducted as per
requirement.
It is also noticed that the Contractors are not submitting the test reports of
work done portion along with their bills. The Chief Engineer and Superintending
Engineers are therefore requested to comply with the following instructions.
i. The Quality Managements Plan for the contract work has to be obtained from
the contractors indicating the following.

a. The quantum of work to be done quantities of various materials required


the electrical and mechanical equipment to be installed.

b. The number of tests to be conducted for various materials, electrical and


mechanical equipment and also for finished items of work as per the I.S.
Codes and other Codes.
c. The details of field laboratories and testing facilities available for
conducting the above tests.
d. M.O.U. with external laboratories approved by the Government for
conducting required tests on equipment and materials.

e. The personnel of Contractor in-charge of Quality Management with their


names, duties and authority. The qualifications of the persons in-charge of
collecting samples, testing materials, testing equipment and finished item
work, persons in-charge of quality assurance with powers to reject the
defective work, the process of rectification of defects and deficiencies, the
process of corrective actions for avoiding recurrence of defects.
f. Any other information that may be required to the Government
ii. Copies of the Quality Management Plan have to be furnished to the concerned
field officers and also to the Third Party Quality Control Team.
iii. The Quality Management Plan of the Contractors for the work is to be reviewed
with the Contractors Quality management Staff with the help of Third part Quality
Control Team and modifications or improvements, if any, have to be got
incorporated.
iv. Approved designs with plans have to be reviewed with the Contractor’s
Managements Staff and Third Party Control Team before commencement of work on
all the structures, the quality and safety plans have to be obtained from the
Contractors and approved.

v. The test reports of all the work done quantities, materials, equipment and
finished items of work are to be obtained from the Contractor along with the bill for
payment. The Chief Engineer and Superintending Engineers are requested to
specifically note that no bill for payment should be accepted if it is not accompanied
by the test reports.

vi. The test reports of all the tests conducted by the Third Party also may be
obtained for every month.

vii. Whenever a bill is received from the Contractor in full shape for payment a
Certificate of verification of Quality and conformity of work to the required
specifications is to be obtained from the Third Party Quality Control Team.

viii. The Chief Engineers / Superintending Engineers may submit the list of defects
and rectifications attended by the Contractor with each payment.

HIRALAL SAMARIYA
SECRETARY TO GOVERNMENT
To
All the Chief Engineer
All the Superintending Engineer

Copy to:
PS to Principal Secretary (Irrigation), PS to Secretary (Projects), PS to Secretary
(HS)
PS to Secretary (RRM), stock file
// Forwarded by Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.12555/Reforms/2006-1 Dated:18.07.2006.

Sub:- Payments of bills pertaining to 3rd Party Quality Control under E.P.C.
System – Certain information called for – Regarding.

Ref:- 1) Government.Memo.No.7053/Reforms/2006-2, dated 22.03.2006.


2) From the E.N.C (Irrgn.) Hyd. Lr.No.DCE.I/OT.MP/AEE/290/06,
Dt.06.04.2006.

*****

The attention of Engineer-in-Chief (Irrigation) is invited to the reference 2 nd


cited wherein Proposals have been submitted to Government to facilitate the
payments to 3rd party Quality Control to be centralized with Engineer-in-Chief
(Irrigation) as called for in the reference 1st cited.

In this connection the Engineer-in-Chief (Irrigation) is requested to state


whether the Government Vehicles are available with the Engineer-in-Chief or
whether the proposal is to hire private vehicles. If the Government vehicles are
available and drivers are not available the Engineer-in-Chief (Irrigation) is requested
to approach Finance (SMPC) Department for surplus drivers, before resorting to
outsourcing and if the proposal is for hiring of private vehicles the question of
outsourcing of driver may not arise.

The Engineer-in-Chief (Irrigation) is therefore requested to clarify the above


point immediately for taking necessary action in the matter.

HIRALAL SAMARIYA
SECRETARY TO GOVERNMENT

To

The Engineer-in-Chief (Irrigation), I&CAD, Hyderabad.


Copy to stock file.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADES
ABSTRACT

Centralization of Payments of bills pertaining to 3rd Party Quality Control Agencies


under E.P.C. System – Proposals accepted – Orders – Issued.

IRRIGATION & CAD (PW::REFORMS) DEPARTMENT

G.O.Ms.No.143 Dated:02.08.2006.
Read the following:-

1) Government Memo.No.5217/Reforms/2006, dated 23.02.2006.


2) Government Memo.No.7053/Reforms/2006-2, dated 22.03.2006.
3) From the E.N.C(Irrgn.) Hyd., Lr.No.DCE.I/OT.MP/AEE/290/2006, dated
06.04.06.

*****
O R D E R :-

Government have taken up large number of major and medium irrigation


projects under EPC system for timely completion of the projects so as to compare
the works contemplated within the agreement amounts and in its endeavor issued a
comprehensive order on all the issues under EPC contract system for timely
payments of the bills pertaining to Third Party Quality Control Agencies.

2. During the review meeting on Prioritized Projects on 04.03.2006, the Hob’ble


Chief Minister has taken a decision that al the payments pertaining to Third Party
Quality Control Agencies be centralized with Engineer-in-Chief (Irrigation) and the
Irrigation Department has been asked to take immediate action to facilitate
implementation of the above decision.

3. The Engineer-in-Chief (Irrigation) in the reference 3 rd read above has


submitted proposals accordingly to Government and he has proposed to utilize the
services of the departmental Quality Control Organization in assessment of the works
done wherever Engineer-in-Chief (Irrigation) feels necessary.

4. Government after careful examination of the proposal hereby permit the


Engineer-in-Chief (Irrigation) to utilize the services from the existing staff of Quality
Control Organization as follows:-

1. Executive Engineer : 1 No.


2. Dy. Executive Engineer : 4 No.
3. Asst. Engineer/Asst.Exe.Engineer: 13 Nos.
4. T.O. : 1 No.
5. A.T.O. : 1 No.
6. J.T.O. : 1 No.
7. P.T. : 1 No.
8. Superintendent : 1 No.
9. Senior Assistants : 4 Nos.
10.Junior Assistants : 6 Nos.
11.Record Assistants : 1 No.
12.Attenders : 2 Nos.

Infrastructure:-

a. 4 Nos. of P-4 Pentium Systems with 3.3 HT Processor & accessories


(Rs.40,000/- each)
b. 2 Printers (A3 size and A4 size color)
c. 1 Fax machine.
d. 1 Automatic Xerox machine
e. 1 Telephone connection for Fax & Net facility.

Vehicles: To hire 5 Nos. of private vehicles (1 for Executive Engineer and 4 for sub-
divisional officers for inspecting the sites) as per rules in vogue.

Personnel: 4 Nos. of Data Entry Operators with a remuneration not exceeding


Rs.4000/- to Rs.4,500/- per month on outsourcing basis.
Payments: The Chief Engineer of the Projects will place the requisite amount at the
disposal of Engineer-in-Chief (Irrigation) from the budget allocated to them for
work. The PAO, Projects Hyderabad is vested with the powers of operating the
budget of all the Projects in the state.

5. The Engineer-in-Chief (Irrigation) is requested to take further necessary


action.

6. This order issues with the concurrence of Finance (W&P) Department vide
their U.O.No.13/6259/F3(1)/2006-1, dated 28.07.2006.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

HIRALAL SAMARIA
SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation), Hyderabad.
All Chief Engineers of I&CAD Department.
The Pay & Accounts Officer, Projects, Hyderabad.

Copy to:
The Finance (W&P) Department.
PS to Special Secretary to the Chief Minister.
The PS to the Minister (Major Irrigation) Minister (Minor Irrigation) / Minister (Lift
Irrigation).
The PS to Secretary to Government (HS).
The PS Secretary to Government (RRM)
The PS to Secretary (Projects)
The PS to Secretary (Projects)
The PS to Principal Secretary (I)
All Advisors in the Department.
Stock file

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANGHRA PRADESH
IRRIGATION & CAD DEPARTMENT
Memo.No.19017/ Reforms/07, Dt: 13-7-2007

Sub:- Maintenance of Quality standards – Further Instructions – Reg.


Ref:- Earlier instructions in the subject.

*****
Maintenance of strict quality standards is most important in execution of
Irrigation projects. Government has been continuously emphasizing for the same at
every stage. Several instructions have been issued relating to requirement to be
fulfilled by EPC Agencies, third party quality control agency and the departmental
officials. Periodical reviews are being conducted at the government level also.
Following observations in this regard are made for immediate action by all
concerned.
1. It has been observed that the instructions of the Government
to conduct fortnightly review-cum-coordination meeting by the SEZ along
with EPC Agency, third party quality control agency and other field staff is not
being conducted regularly and effectively by some of the Superintending
Engineers. It is being contemplated to initiate regular disciplinary
proceedings against the defaulting Superintending Engineers. Hence, the
Superintending Engineers should immediately rectify the situation wherever
necessary. Chief Engineer (P) should immediately review this in their
respective areas and send a report to the Government by 20 th July without
fail.
2. In important projects additional works have been given to
the existing EPC agency in the light of certain policy decisions of the
government regarding increase in discharge, storage capacity of reservoir
etc. It is logical and natural that the third party quality control agency
attached with the original package should continue to monitor the additional
works in the same package to ensure there is no gap in maintenance of
quality. However, the issue of settling the supplementary agreement and
payment due to the third party quality control needs to be settled quickly.
This issue may be taken up for discussion and arriving at some decision in the
next meeting of the state level standard committee held every Monday.
3. It has also been observed that the Chief Engineers and
Superintending Engineers are not showing a sense of urgency in finalizing the
third party quality control agency while they take steps to call for tenders for
new packages and reaching the agreement with the new EPC agency
following due process. Engineer-in-Chief, Irrigation is requested to review
the position immediately in respect of all the projects and ensure that urgent
actions are taken by the project engineers to finalise quality control agencies
without any further delay. Any delay caused in this regard shall be viewed
seriously and responsibility shall be fixed upon the project engineers who are
found to be negligent as maintenance of quality is of paramount importance.
Engineer-in-Chief, Irrigation is requested take this issue as one of the agenda
item in all state level standing committee meeting in order to ensure that
there is no gap anywhere In all the projects. Guidelines were already issued
to EPC agency to ensure adequate laboratory and required technical
personnel for conducting tests and maintenance of quality. All Superintending
Engineers should give specific report on such arrangements. The third party
quality control agency should also send a report. In case any EPC agency is
found to be negligent in this regard, the payment for their packages may be
stopped. Similarly the Chief Engineer (P) should also take stock of the
laboratories set up by the third party quality control agencies and get the
shortcoming, if any, rectified.
A specific report should be submitted on compliance of above
instructions by all the Chief Engineers and E-N-C (Irrigation) by 23 rd July 2007
without fail.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
1. Engineer-in-Chief (Irrigation)
Erram Manzil, Hyderabad.
2. Engineer-in-Chief,
Telugu Ganga Project 3. The Chief Engineer, (P)
Srikalahasti. GNSS, Kadapa
3. 4. The Chief Engineer, 5. The Chief Engineer, 6. The Chief Engineer (P),
Ongole. HNSS, Ananthapur. Kurnool

Copy to:
Secretary (AD), Secretary (SB), Advisor (TSP), Advisor (Telangana Region),
Advisor (Andhra Region), Chief Engineer, CDO
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW REFORMS) DEPARTMENT

LETTER NO.19061/REFORMS/2007

From
Sri Rajiv Ranjan Mishra, IAS
Secretary to Government,
Irrigation & CAD Department,
Government of Andhra Pradesh,
Hyderabad

To
The Director General & Executive Director,
Centre for Good Governance,
Dr. MCR HRD Institute of Andhra Pradesh,
Jubilee Hills,
Road No.25, Hyderabad
Hyderabad. Date:17.07.2007.
Sir,

Sub:- Irrigation Projects – Online Quality Monitoring System (Extension of


Project Monitoring Systems) developed by SPIU (Irrigation) – Meeting
with Nodal Officers and Third Party Quality Control Agencies –
Proposed to conduct at CGG on 21.07.2007 and 02.08.2007 at
11:00AM – Arrangements – Request – Regarding.

*****

It is proposed to conduct a meeting with Nodal Officers, Agencies of Third


Party Quality Control and Departmental Quality Circles of the Projects to review
Quality Monitoring System developed by SPIU (Irrigation) at Centre for Good
Governance on 21.07.2007 and 02.08.2007 at 11:00AM.

2. I request you to kindly provide necessary arrangements at the Centre for


Good Governance to conduct the review meeting on the above dates.

Yours faithfully,
Sd/-
For Secretary to Government

Copy to:

Sri Madanaiah,
Consultant
Centre for Good Governance,
Dr. MCR HRD Institute of Andhra Pradesh
Jubilee Hills, Road No.25, Hyderabad necessary action.

// Forwarded by order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Circular Memo.No.18594/Reforms/2007 Dated: 18th July 2007

Sub:- I&CAD – Prioritized Projects under EPC System – Quality Assurance


and Quality Control – Role and Responsibility of construction Staff,
Quality Control Wing and 3rd Party Quality Control Agency – Further
Instructions / Guidelines – Issued.

Ref:- 1.Govt.Memo.No.5217/Reforms/2006, dated 23-02-2006.


2.Govt.Memo.No.014244/Reforms/2006, dated 20-05-2006.
3.Govt. Circular Memo.No.14811/Reforms/2006-1, dated 25-05-2006.
4.ENC (Irrigation) Circular No.DCE-I/OT MP/AEE/29384/2005-3, dated
15.06.06
5.Govt.Memo.No.17943/Reforms/2006, dated 24-06-2006.
6.Govt.Memo.No.18393/Reforms/2006, dated 28-06-2006.
7.Govt.Memo.No.23870/Reforms/2006, dated 23-08-2006.
8.Govt.Memo.No.10951/Reforms/2007, dated 20-04-2007.

*****

The Government of Andhra Pradesh has taken up large number of Major and
Medium Irrigation Projects under E.P.C. system and almost all the prioritized projects
are grounded and are at various stages of execution. As the projects are to sustain
for number of years Quality Control assumes an important role. Maintenance of
quality of Irrigation Projects is a continuous process and in order to ensure the
Quality Control / Quality assurance, Government have introduced Third Party Quality
Control / Quality Assurance Agencies to ascertain the Quality Control / Quality
Assurance in construction of Irrigation Projects in addition to Departmental
Construction Staff and Quality Control Organization. Instances have come to the
notice of the Government that the Third Party Quality Control Agencies are ignoring
their responsibilities in carrying out their duties inspite of repeated instructions
issued from time to time by the Government. It is therefore reiterated once again to
follow the instructions scrupulously. In addition to the instructions issued earlier, the
following further instructions are communicated for effective functioning of the Third
Party Quality Control Agencies to ensure equality of the works.

2. Middle level and lower level officers deployed by the Quality Control
Agency must have quality control experience. The agency must submit
the details of personnel deployed in the Project. Failure to do so will be
construed as no work is being taken up for Quality Control work in the
project.

3. Quality Control Agencies entrusted with the Quality Control of Lift


Schemes should deploy staff experienced in manufacturing and laying of
pipe lines and shall possesses knowledge in verification of quality of
Electromechanical components. Details of personnel to be submitted each
month.

The agreement conditions specified in item 1 & 2 above shall be insisted


upon for strict implementation.

4. The construction staff should insist on submission of quality management


plan together with construction programme by the E.P.C. Agency so that
the Third Party Quality Control Agency can plan their activities
accordingly.

5. In addition to the communication of deficiencies separately by the Quality


Control Agency, they must be allowed to record the same in the
Placement Register to draw immediate attention of the construction staff
and to take prompt action to rectify the same.

6. Apart from design review, there is need to review the Hydrology of all
C.D. works also to enable to plan proper diversion arrangement to protect
the works during construction period.

7. The reinforcement details must invariably be got checked by the Quality


Control Agency.
8. The construction staff should insist on establishing the laboratories by the
E.P.C. Agency (Wherever they are not established) to enable the Quality
Control Agency to associate with them while conducting tests.

9. The Quality Control Agency should deploy additional staff to cope with the
additional workload wherever necessarily required.

10. Engineer incharge of the Project (Superintending Engineer in most cases)


is responsible for Quality Assurance of the Project.

11. If clear intention to losses in lack of quality by the contractor is evident,


action should be taken against him.

12. The Quality Control Agency has certain obligations under the agreement
to perform on.

a. Tasks.
b. Human resources.
c. Deployment.
d. Reporting
e. Ensure rectification.
Comprehensive review is to be taken up by the Committee of Advisors in
this regard.

13. Guidelines in the form of small booklets may be circulated to all field staff
so that instructions do not remain on file in some Offices.

14. Quality Management Plans where not finalized should be ensured for
submission by the defaulting contractor / Q.C Agencies or action should be
initiated against the defaulting contractors.

15. Where institution representatives are defaulters / and works been shown
it must be ensured the physical wok taken place and Superintending
Engineer should be invariably present and the deputies should be the
senior person of the institution in their capacity.

16. EPC Contractor/ Third Party Quality Control Agencies shall compulsorily
utilize the e-tool designed for the specific purpose.

17. The work done by Quality Control should be properly logged and displayed
at Project site.

2 The Construction Staff must ensure compliance report on the rectification of


defects pointed out by the Quality Control Agency before proceeding with further
work. These reports shall be available at site for inspection by any authority
concerned.

3 It has further brought to the notice of Government that the Chief Engineer /
Superintending Engineer incharge of the Project are not conducting the review
meetings periodically inspite of instructions issued by the Government / Engineer-in-
Chief (Irrigation). They are therefore directed to ensure that fortnightly review
meetings are conducted with Third Party Quality Control Agencies and minutes of
such meetings shall be furnished to Government without fail.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT
To
All the Engineer-in-Chiefs, Irrigation & CAD Department, Hyderabad.
All the Chief Engineers of I&CAD Department.
All the Superintending Engineers through the Chief Engineers concerned.
All the Advisors in Irrigation & CAD Department.
All the Senior Officers in the Department.
All the Sections in the Department.
Copy to:
PS to Minister (M&MI)
PS to Secretary (RRM)
PS to Secretary (SB)
PS to Secretary (AD)
Stock file / spare copies.
// FORWARDED BY ORDER //
SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW: REFORMS) DEPARTMENT

Memo.No.24864/Reforms/2007- Dated 30.08.2007.

Sub:- I&CAD Department – Poor quality of Steel – Reports of 3 rd Party


Quality Control – Instructions issued – Reg.

Ref:- Paper Clipping of Andhra Jyothi Daily Telugu dated 25.08.2007.

*****

The attention of the Engineer-in-Chief (Irrigation) and Chief Engineers


indicated in the address entry is invited to the news item published in the daily
newspaper referred to above (copy enclosed for ready reference). The following
instructions are issued for strict compliance and report.

1. The Steel used by the executing agencies should strictly be put to quality
test.

2. On the reports of 3rd party quality control agencies on the use of poor
quality steel, strict further action as per rules should be taken.

3. To report to Government whether any such reports received within their


respective jurisdictions and inform the action taken immediately.

The 3rd Party Quality Control Agencies are also requested to monitor this very
closely and report any such cases to project authorities and Government without fail.

ADITYA NATH DAS


SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation), I&CAD Department, Jalasoudha Building,
Hyderabad.
The C.Es I&CAD Department (Telangana Region)
M/s SGS India Projects Ltd., 9-1-127/2, S.D.Road, Secunderabad.
M/s CES (India) Private Ltd., 65 Sangeeth Nagar, Somajiguda, Hyderabad – 82.
M/s TUV Suddeutschland India, 303, 3rd Road, Navakethan Complex, SD Road,
Secunderabad.
M/s National Consultancy for Planning & Engineering, 9-4-131/17/1, Tombs Road,
Akbar Bagh, Tolichowki, Hyderabad-8.
M/s India Register of Shipping, Flat No.302, Kishore Plaza, 3 rd Floor, 7-66 HMT Road,
Hubsiguda, Hyderabad – 7.
Copy to all Administrative Sections for pursuing further action.
Copy to PS to Secy (AD)/Secy (P)/Secy (RRM)
Copy to all Advisors
Sf/scs.

// Forwarded by order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW.REFORMS) DEPARTMENT

Memo.No.24864/Reforms/2007-2, Dated: 1st September, 2007

Sub:- I & CAD Department – Poor Quality of Steel – Reports of 3rd Party
Quality Control – Instructions issued – Reg.

Ref:- Paper Clipping of Andhra Jyothi Daily Telugu dated 25.08.2007.

*****

The attention of the Engineer-in-Chief (Irrigation) and Chief Engineers


indicated in the address entry is invited to the news item published in the daily
newspaper referred to above (Copy enclosed for ready reference). The following
instructions are issued for strict compliance and report.

1. The steel used by the executing agencies should strictly be put to quality
test.

2. On the reports of 3rd party Quality Control agencies on the use of poor
quality steel, strict further action as per rules should be taken.

3. To report to Government whether any such reports received within their


respective jurisdictions and inform the action taken immediately.

2. The 3rd Party Quality Control Agencies are also requested to monitor this very
closely and report any such cases to project authorities and Government without fail.

SUTIRTHA BHATTACHARYA
SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation), I&CAD Department, Jalasoudha Building,
Hyderabad.
The C.Es I&CAD Department (Andhra Region)
M/s SGS India Projects Ltd., 9-1-127/2, S.D.Road, Secunderabad.
M/s TUV Suddeutschland India, 303, 3rd Road, Navakethan Complex, SD Road,
Secunderabad.
M/s National Academy of Construction, NAC Campus, Cyberabad, Hyderabad
The Engineering Staff College of India, Old Bombay Road, Gachibowli, Hyderabad –
32.
Copy to all Administrative Sections for pursuing further action.
Copy to PS to Secy (AD)/Secy (P)/Secy (RRM)
Copy to all Advisors
Sf/scs.
// Forwarded by order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.31481/Reforms/2007 Dated: 6-11-2007

Sub: Third Party Quality Control Agencies – Extension of term beyond


Agreement period – Instruction – Issued.

In the review meeting with the Third Party Quality Control Agencies, it has
been brought to the notice of Government that in some of the Projects, the
agreement period between the Government and the Third party Quality Control has
either ended or going to end, while the main Project work is still going on. This may
give rise to a situation where, in some of the works, which have been extended as
per the procedure laid down beyond the agreement period, the works may go on
without supervision by the Third Party Quality Control Agencies.

Government after careful consideration of the matter, herby order that


wherever the State Level Standing Committee recommends extension of time for the
EPC / Non-EPC Contracts, the term of Third Party Quality Control Agencies may also
be extended concurrently so that no work is done without the supervision of the
Third Party Quality Control Agencies. The extension of term for Third Party Quality
Control will be on the similar terms and conditions as per the existing contracts.

All the Chief Engineer / Superintending Engineers are requested to take


necessary action accordingly.

This Memo is issued with the concurrence of Finance (W&P) Department vide
their U.O.No.S{/11214/F3(1)/2007, Dated 27.10.2007

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All the Engineer-in-Chief of I & CAD Department
All the Chief Engineer of I & CAD Department
All the Superintending Engineers of I & CAD Department through Chief Engineers

Copy to:
PS to Minister (M&MI)
PS to Secretary (Projects) / PS to Secretary (RRM) / Secretary (AD)
Finance (W&P:F3(1)) Department
All Advisors in the Department
All Sections in the Department
Stock file/ Spare Copies.

// Forwarded by order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & C.A.D. (REFORMS) DEPARTMENT

Memo.No.34736/Reforms/2007 Dated:27.6.2008

Sub: Major and Medium Irrigation Projects Work – Quality Control checks of
the Works – Regarding.

Ref: 1. From the DG WALAMTARI D.O.Lr.No.DG/WAL/EE.III/1039, Dated


29.10.07

2. From the DG WALAMTARI D.O.Lr.No.DG/WAL/EE.III/1175, Dated


21.11.07

1. The Quality Control aspects, while executing the works of Major and Medium
Projects taken up under Jalayagnam shall be given almost importance, as already
instructed previously several times.

2. In this connection, the following instructions ate once again reiterated for strict
compliance.

i. Quality /certificate id required for each payment of work bill and


also for final payment as per Agreement conditions.

ii. For all the lining works in different Projects, curing is a critical process
and due attention has to be paid by the executing agencies to ensure
proper curing and this is also to be ensured for all other concrete works
vide Para 5 of Government Irrigation & CAD Department
Memo.No.18393/Reforms/2006, Dated 28.6.2006

iii. Normally, in the cases of lining one test for 2000 Sqm of lining is
specified in the Agreement. If any Agreement stipulates differently, the
same has to be followed. Core testing is mandatory as per the Agreement
conditions.

iv. If the contractor is not promptly complying with, the reports of the
Departmental Officers, the Superintending Engineer concerned should
take immediate necessary action to with-hold the payments till required
rectifications are carried out.

v. As already informed in Government Irrigation & CAD Department


Memo.No.14811/Reforms/2006-1, Dated 25.5.2006, Quality Control shall
be given highest importance. Strict Quality Control regime of uniform
nature of various civil Mechanical, Electro-Mechanical and other works in
tune with Agreement Conditions and in conformity with relevant BIS
Codes shall be established.

3. All the Engineer-in-Chief /Chief Engineer are requested to follow the above
instructions scrupulously without fail.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All the Engineer-in-Chief of I & CAD Department
All the Chief Engineers of I & CAD Department
All Advisors
Copy to PS to Secretaries
Copy to stock file/spare

// Forwarded by Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
FINANCE (WORKS & PROJECTS) DEPARTNENT

Memo.No.64073/F.8(1)/05- Dt:10.06.2005.

Sub: Work – EPC Contracts – Flaw in the format of Bank Guarantee towards
Bid Security, EMD-Instructions –Issued.

Ref: from DOWA Lr.No.DWA/Hyd./Sn.11/A.7/2005./06/65, Dt:24.5.2005.

*****

1. The Director of Works and Accounts brought to the notice of the Government
the Bidders are giving Bank Guarantee at the time of tender. The conditions of
obligations of such Bank Guarantee are limited till conclusion of contract. However,
the agreement Concluding Authorities ate obtaining Earnest Money Deposit in the
shape of Bank guarantee calculated at 2.5% of bid amount less EMD paid at the time
of submission of bid documents. Such Bank Guarantee at the of tender does not
cover obligation till completion of work. The Director of Works and Accounts stated
that as per condition 13.12 of conditions of agreement, such conditional Bank
Guarantee is not acceptable.

2. The matter is examined and following instructions are issued;

i. Bank Guarantee submitted by the successful bidder at the time of tender


with conditional obligations shall not be accepted and retained against EMD
for performance at the time of conclusion of contract.
ii. Unconditional and irrecoverable Bank Guarantee shall be obtained towards
EMD for the entire specified amount at the time of concluding agreement.

3. Director of Works and Accounts is requested to arrange for verification of


Bank Guarantees and comply with the above instructions. The administrative
Departments are requested to issue circular instructions to Agreement Concluding
Authorities of their Departments to comply with above instructions. In future
agreements the conditions 13.6 of the agreement relating to EMD, may be suitably
modified by the administrative

J.G.PRASADA RAO
DY.FINANCIAL ADVISOR&
EX-OFFICO DY. SECRETARY TO GOVT.

To
The Director of Works and Accounts, Hyderabad.
Irrigation & CAD Deptt.,/Transport, Roads and Buildings Deptt./Municipal
Administration & Urban Dev. Deptt.,/Panchayat Raj& m Rural Devt., Deptt.,
Copy to Engineer-in-Chief, Hyderabad/Chief Engineers of I&CAD/R&B/P.R.Engg/PH
Engg.

// True Copy //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.22724/Reforms/2005-1 Dated: 01-07-2005

Sub: Works – EPC contracts – Flaw in the format of Bank Guarantee towards
Bid Security, EMD – Instructions – Issued – Reg.

Ref: Govt.Memo.No.64073/F.8(1)/05 Finance (W&P) Department


St:10.6.2005.

***
A copy of the reference cited is communicated to all Engineer-in-Chiefs and
Chief Engineers of I&CAD Department. They are requested to follow the instructions
issued in the memo cited and communicate to all agreement concluding officers
under their control to comply the above instructions scrupulously.

The receipt of the memo may be acknowledged.

K.ASHOK KUMAR
JOINT SECRETARY TO GOVERNMENT (T)

To
All Engineer-in-Chiefs &
All Chief Engineers under the
Control, of I&CAD. Department (w.e.)
Copy to : the Finance (Works & Projects) Department

// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANSHRA PRASESH
ABSTRACT

Works Accounts – Finance (W&P) Department – Payment under EPC contracts


Constitution of committee for issue of suitable guidelines for admission, security of
bills and Payment – Orders – Issued.

FINANCE (WORKS & PROJECTS :: F3) DEPARTMENT

G.O.Rt.No.274 Dated: 17.12.2005


Read the following

Letter received from DOWA, Lr.No.DWA/Sn.II/A5/2005-2006/1217. Dt. 17.12.2005.

*****

ORDER

Government have taken up several Irrigation Projects under EPC system for
timely execution of works. The Detector of Works Accounts in his reference cited.
Sought suitable guidelines for regulating payments of bills under EPC system.

In the above, circumstances after a careful examination, it is decided to


constitute a committee to evolve suitable guidelines for admission, scrutiny of bills &
payments in respect of works under EPC system. Accordingly, a committee is herby
constituted with in the following officers. The committee shall submit its compendium
of instructions with in forth night.

Name Designation
1. Sri Rajashekar, IAS Dir. Godavari Basin Member

2. Sri Sithapathi Rao Advisor (Irrigation) Member

3. Sri P.Lavakusha Reddy Advisor (Irrigation) Member

4. Sri T.S.R.Prakash Rao Advisor (Irrigation) Member

5. Sri M.K.Rahman ENC (Irrigation) Member


Dir. Of Works Accounts Member
6. Sri G.V.Krishnaiah
Convener
7. Sri J.G.Prasada Rao DFA Member

8. Sri B.V.Bhaskar Raju JDWA, Dowlaiswaram Member

9. Sri B.B.S. Sarma JDWA, Kadapa Member

10. Sri M.Sambamurthy PAO, Eluru Member

11. Sri P.Kesava Rami Reddy PAO, Ananthapur Member

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

I.Y.R.KRISHNA RAO
PRINCIPAL SECRETARY TO GOVERNMENT

To
The Concerned
P.S. to Prl. Secy.
// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo.No.2287/Reforms/2006-2 Dt:15-02-2006

Sub: Implementation of EPC system – Obtaining revised administrative


sanction – Reg.

Ref: 1. G.O.Rt.No.274 Finance (W&P.F3) Deptt., Dt.17.12.2005.


2. From the Prl. Secy. To Govt., Finance (W&P) Deptt.,
D.O.Lr.No.91/F3(2)/2006-1, Dt.20.01.2006.
3. From the Finance (W&P) Deptt., U.O.Note No.6492/F3(1)/2006-1,
Dt.02.02.2006.

*****

All the HODs of I&CAD Deptt., are hereby instructed to obtain revised
administrative approvals before hand where EPC contracts are involved, because
payments under EPC contracts cannot be made exceeding the administrative
sanction. Whether such administrative approvals are exclusively against works
proposed against EPC mode or General administrative approvals under which the
works under conventional system as well as EPC mode are involved.

All the Heads of Department under the control of I&CAD. Department are
requested to follow the above instruction scrupulously and also to bring to the notice
of all concerned.

Dr. C.V.S.K.SARMA
PRL.SECRETARY TO GOVERNMENT

To
All the Heads of the Department under the control of
I&CAD. Department.
Copy to : All sections in I&/CAD. Department.
All Senior Officers of I&CAD. Department
The Finance (W&P.F3) Deptt.,
The P.S. to Prl. Secretaries, (I&CAD)/(Irrigation)/(Projects) SF/SC

// Forwarded: By Order //

SECTION OFFICER
GOVERNMENT OF ANHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo.No.5217/Reforms/06 Dated:23-02-2006.

Sub:- Major Irrigation – Prioritized projects under EPC system – Guidelines –


Orders – Issued.

Ref:- 1)Director, Godavari Basin Lr.No.DGC/Hyd/2005-2006, Dt.06.02.2006.


2)G.O.Rt.No.224, Finance (W&P.F3) Department., Dt.17.12.2005.

*****

Government have taken up large number of major and medium irrigation


projects under EPC system for timely completion of the projects so as to complete
the works contemplated within the agreement amounts.

2. The departmental procedures are mainly based upon lump sum contract
system and therefore there will be certain anomalies in the procedures that are to be
followed and deviations from codal procedures.

3. Government in the reference second cited, have constituted a committee to


evolve suitable guidelines for arranging payment without delay in respect of works
under EPC contract system.

4. Based on the recommendations of the Committee, Government hereby issue


a comprehensive order on all the issues under EPC contract system for timely
payments of the bills as detailed in Annexure-l.

5. In case of any item not covered on this Government memo, the Chief
Engineers and Superintending Engineers shall compare the agreements with
standard format and bring to the notice of the Government if there is any deviation
for the decision of the Government and orders.

6. These orders are made applicable with immediate effect.

7. This order issues with the concurrence of Finance & Planning (W&P)
Department.

Dr.C.V.S.K.SARMA
PRINCIPAL SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (A.W.)
The Engineer-in-Chief (I.W.)
The Chief Engineers concerned.
The Director of Works & Accounts.

Copy to:
P.S. to Spl. Chief Secretary (Finance)
P.S. to Prl. Secretary (W&P), Finance Department.
P.S. to Prl. Secretary (I&CAD)
P.S. to Secretary (Projects)
P.S. to Director, Godavari Basin.
P.S. to Commissioner, Krishna Basin.
P.S. to Dy. Financial Advisor

// FORWARDED BY ORDER //

SECTION OFFICE
ANNEXURE – I
(Enclosure to Government Memo No.5217/Reforms/06 Dated23-2-2006)

1. Administrative Approval:

i) Incase of EPC agreements where tenders are called for without the
Administrative approval, Government will ratify the same duly
according administrative approval for the proposals received.

ii) In case where the ECV is more than the Administratively approved
amounts, Government will ratify the same duly according revised
administrative approval for the proposals received.

Technical Sanction:

ii) Where tenders were called without technical sanction, Government


ratify the action in calling tenders before according technical sanction
for the proposals received.

iii) Government will ratify the procedure followed by the competent


authority in preparing the estimates for the works under EPC contract
based on the available data and in according technical sanction to the
estimate so prepared for the proposals received.

Agreements:

iv) Any deviations and in-consistencies from the format prepared by the
Committee of Chief Engineers that are noticed will be examined and
action will be initiated against the erring officers.

v) Orders will be issued separately illustrating key words and post facto
approval of the uniform standard format for EPC contracts as prepared
by the Committee of Chief Engineers headed by ENC after examining
the clauses separately.

vi) After post-facto approval to the uniform standard format of agreement


for EPC contracts is accorded by the Government, any inconsistencies
in the already concluded agreements may be regularized by the
competent authorities by concluding necessary supplemental
agreements.

EMD and Bank Guarantee:

vii) The Bank guarantee should be un-conditional.


viii) Government direct that bid security, bank guarantees taken at the
time of bid should not be utilized towards EMD. Such Bank guarantees
should immediately be replaced with unconditional bank guarantees.
ix) Government also direct that the agreement concluding authority shall
verify the genuineness of the B.G. and after accepting the B.G. have to
communicate the same to PAO duly endorsing the acceptance. The
PAO should immediately communicate any lapses in the BG within a
week and also must indicate when they will lapse. The PAO and the
Executive Engineer shall be personally responsible for the correctness
and validity of the B.G.
x) As per the rule, EMD is collected at 2.5% for the contract value.
However it is noticed that EMD is being collected at Rs.50 lakhs only.
In such cases Govt. direct the shortfall of 2.5% of contract value
should be immediately made good.
5. Retention Amount:
i) In the agreements already concluded with 5% as retention amount in
the running account bill it has to be retained.
ii) As per normal rules 7.5% is to be withheld as retention amount in the
running account bill. But in all the agreements under EPC the retention
amount is taken as 5% . Government direct that for future tenders on
EPC the retention amount should be at 7.5% of the running account
bill.
iii) In the present agreement where at one place the retention amount is
specified as 7.5% and at another place as 5%, 7.5% is to be adopted.

6. Release of retention amount against Bank Guarantee.

Government permits the following procedures for the release of retention


amounts.

i) Release of the retention amount against B.G. in multiples of Rs.25


Lakhs / 50 Lakhs.

ii) The retention amount in multiples of Rs.1000/- against interest


bearing securities subject to condition that the rate of progress is
maintained.

iii) The 2.5% EMD that needs recovery in final bill shall be in cash only.
7. Insurance:

Government hereby order that Insurance policy shall be obtained for the total
period at the time of concluding agreement which shall form part of agreement and
the policy should be obtained by paying the premium at on time only.
8. Interpretation of Agreement Conditions:
Any corrections or amendment to agreement involving. Financial commitment
shall be by Govt.
9. Measurement and Check-measurement:
For EPC contrast the measurements are to be recorded by the Contractor. The
guidelines issued by Engineer-in-Chief in circular Memo.
No.DCE-l/OT.MP/AEE/29348/2005-1, Dt.26-12-2005 as detailed in Annexure-II have
to be strictly followed.

10. Quality Control:

Guidelines issued by the Engineer-in-Chief on quality control in circular Memo


No. DCE-l/OT.MP/AEE/29384/2005-1, Dt.26-12-2005 shall be followed.

11. Payments:

i) In EPC system payments shall be made as per Annexure to Schedule-A


of agreement which specifies the percentage of payments component
wise.

ii) The work should be carried out as per mile stones.

iii) After receipt of the construction programme from contractor the


Superintending Engineer should prepare the revised milestone in
consultation with Chief Engineer who will approve the revised
milestones.

iv) Where any financial implication is involved this revision it should be


referred to Govt. for approval.

12. Earth work Excavation:

Unit length for eligibility for arranging payment of earth work excavation is
given in agreement and payment shall be as per agreement conditions only.

13. Price Adjustment:

i) Where ever it is said as price escalation it shall be read as “price


adjustment” to take care of increase and decrease of prices.

ii) Price adjustment can only be allowed on steel, cement and fuels.

iii) Component of percentage of fuels and lubricants will be decided by the


Committee to be constituted.
iv) Escalation shall not be allowed where liquidated damages are levied
and extension of time granted for reasons attributable to contractor.

14. Ayacut registers:

i) The contractor makes available the ayacutdar particulars pipe-wise


village-wise by June 2006 and supplied to MROs, MDOs, GPs for public
awareness.

ii) The specified ayacut as noted in the agreement shall be developed. In


case of short-fall, the ayacut has to be made good in higher reaches
through sprinklers or drip at the cost of agency. Any deletion of ayacut
shall reach the agreement concluding authority before 50% of the
payment of contract value. Payment shall be restricted for the actual
ayacut proportionately.

15. Extension of time:

Government order that the expert committee constituted is only competent to


grant extension of time up to six months. Beyond six months the recommendations
of committee shall be sent to Government for consideration.

16. Incentive to the Contractor:

Government directors to delete incentive clauses for future contract.

17. Recovery of Mobilization Advance:

Deduction of the advance commences in the next interim payment following


that in which total of such payments to the contractor reached 10% of contract
value. The deduction will be made at the rate of 20% of the amount of all the interim
payment together with interest. The exclusion of amounts paid till the stage of
recovery is reached is not correct. Government reiterates the clarification issued in
Government Memo. No. 1938-F8(1)99-9 F&P (FW) Department, Dated: 17-01-2000.

18. Seignorage Charges:

Seignorage Charges shall be recovered from the bills on the quantities used
and measured at the rates mentioned in the agreement and as per the conditions of
the agreement. All material including ordinary earth used on the work will attract
seignorage charges even if they are supplied free of cost as per agreement
conditions.

19. Liquidated Damages:

Liquidated charges shall be recovered as per the conditions of the agreement


and Executive Engineer is responsible for effecting recovery. For fixing revised
milestones the competency is vested with Chief Engineer.

Principal Secretary (I & CAD)


ANNEXURE – II

( Enclosive to Govt. Memo. No. 5217/ Reforms/ 06 Dated:23-02-2006.

Office of the Engineer-in-Chief (Irrigation)


Jalasoudha, Errum Manzil, Hyderabad

Circular No.DCE I/OT MP/ AEE/29384/2005 – I Dated.26-12-2005

Sub: I & CAD – Quality control – Roles and responsibilities of construction


staff, Quality control wing and third party Quality control agency in
execution of projects taken up under EPC Turnkey system – Reporting
procedure – Reg.

The Government of Andhra Pradesh on top priority has taken up large number
of Major and Medium Irrigation projects under EPC turnkey system and almost all the
prioritized projects are grounded and are at various stages of execution. Quality
Control/Quality Assurance in execution is a prime requisite to ensure the longevity
and performance of any Engineering System. In order to ensure the Quality Control/
Quality Assurance, Government have introduced 3 rd party Quality Control/ Quality
Assurance agencies to ascertain the Quality Control/ Quality Assurance in
construction of Irrigation Projects in addition to Departmental construction staff and
Departmental Quality Control organization.

In order to define the activities to be carried out by construction staff,


Departmental Quality control staff and 3rd party Quality Control / Quality Assurance
agencies, guidelines are prepared and herewith enclosed for following the same in
discharging the duties by the above-mentioned agencies. All Quality Control Units
including 3rd party Quality Control Agencies will function under Technical Control of
Engineer-in-chief (Irrigation).
Encl:- Guidelines.
Sd/-M.K.Rahaman
Engineer-in-Chief (Irrigation)
To
All the Chief Engineer.
Chief Engineer CDO Hyderabad.
Superintending Engineer, SDC, Hyderabad.
Superintending Engineer, Quality control Circles,
3rd party Quality Control Agencies.
Copy to Secretary (projects), I& CAD Department for favour of information.
Copy to Commissioner, Krishna Basin for favour of information.
Copy to Director, Godavari Basin for favour of information.
Copy to DFA, Finance(W&P) Dapt, A.P.Secretariat, Hyd for favour of information.
Copy to Director of Works Accounts, first Floor, M-3 Block, Manoranjan Complex,
Hyderabad for favour of information.

for Engineer-In-Chief(Irrigation)
Roles and responsibilities of construction staff, Quality control wing and
third party Quality Control agency in execution of project take up under
E.P.C Turnkey system.

The government of Andhra Pradesh has taken up large number of Major and
Medium Irrigation Projects to bring an additional ayacut of about 65 lakhs of acres in
a span 2 to 5 years. Most of the projects are grounded and are at various stages of
progress. As the projects are to sustain for number of decades, Quality Control
assumes an important role. Maintenance of Quality of Irrigation Projects is a
continuous process and has to be ensured and assured by the executing agency
under EPC system, construction staff, Department Quality Control Staff and the third
party Quality Control agencies wherever appointed.

For exercising the quality control check and maintaining proper record at the
site of work for offering the remarks to inspecting officers, a study was made.

a) To define the roles and responsibilities of field staff, quality


control staff and 3rd party quality control agencies. In this, the
essential items shall be identified which must be inspected and
cleared by the quality wing and/or 3 rd party quality control
agencies before crucial items of civil and mechanical work like
embankments, foundations of large structures, fabrication of
steel/PSC pipes, embedding of EM Parts etc to be taken up.
b) The procedure for recording of work executed in M Books for
making payments to the contractors for the work executed
every month including maintenance of records and certification
of quality of work executed.
c) Reporting procedure for adverse remarks of 3 rd party QC
agencies to field staff, CEs, Commissioner (Krishna Basin) & Ex-
Officio Secretary to Government and Director (Godavari Basin)
& Ex-official Additional Secretary to Government and remedial
action by field staff and reporting procedure.
The following guidelines are drafted with reference to the above three aspects
and the same may be followed to have a uniform procedure in maintaining the
quality control / assurance in the project taken up under EPC turnkey system.

(A) The roles and responsibilities of field staff, Quality Control staff and 3 rd
party Quality Control Agencies.

I) FIELD STAFF
(1) The field staff (construction staff) has to associate with the EPC
agency while conducting the tests. In case of necessity they may conduct tests
independently whenever required. Under E.P.C. system the field staff play a vital
role in quality assurance of the works.
(2) The field staff shall invariably check and produce all the following
Records and O.K. Cards maintained by E.P.C. Agency at the site to the Inspecting
Officers.
A) Registers:-
1) Site order.
2) Register of Bench Marks.
3) Material O.K. Register.
4) Register of foundations.
5) Register of placement for concrete, Embankment,
Reinforcement and other test reports.
6) Register of test reports of compressive strength of concrete specimens.
7) Cement day Book.

B) O.K. Cards for Big Structures and Heavy Embankments:


1) O.K. Cards for cast-in-situ concrete lining.
2) O.K. Cards for Earthwork Embankment.
3) O.K. Cards for grouting.
4) O.K. Cards for structural concrete work.
(3) The inspecting officers should verify the above records with their observations
and sign in the Registers maintained at site during their inspections.

(4) In case of Earthwork excavation embankment, the field staff have to check and
record the pre levels 25% of the pre levels taken by the E.P.C. Agency. In case of
cut-off and foundations the fields staff have to check and record 100% levels.
(II) Department Quality Control Staff
(1) The Department Quality control staff shall verify the records maintained at
site by E.P.C. agency and the third party quality control agency. The field quality
control staff have to check 25% of the final levels of Earthwork, revetment, lining,
concrete, linear dimensions of important structures, gates etc., and recode
independently.
(2) Regarding the tests and frequency of tests, the field quality control staff
have to conduct / associate with construction staff as mentioned in Annexure ‘D’. In
case of ambiguity, they shall conduct tests in A.P.E.R.L. independently.
(3) Where the Third party quality control agency is not appointed, the
Department quality control staff have to issue the quality certificates for releasing
payment to the E.P.C. agency during construction and after completion.

(III) Third Party Quality Control Agency


(1) The third party quality control agency should posses all the testing
facilities as per agreement and conduct independent testing to assure the quality of
work. They should also verify 10% of the tests being done by the E.P.C agency
independently.
(2) The third party quality control agency has to submit the reports and
records to the Engineer-in-Charge vide appendix ‘E’ (enclosed).
(3) The third party quality control agency shall give Quality Control certificate
for each work bill executed by the EPC agency.
11. In respect of CM and CD works (structures) the intermediate payments will be in
three stages i.e. at (a) completion of foundation including earth work (b)
completion of sub-structure and (c) completion of super structure including
miscellaneous items. The mode of payments will be 30% after completion of
foundation, 30% after completion of sub-structure and balance 40% after
completion of individual structure.

12. The cost of earthwork excavation and structures (on percentage basis with
respect to whole work) mentioned in Schedule “A”.

13. Intermediate payments for each structure (in 3 stages) shall be for canals and
distributaries (up to 10 cusecs discharge) only. For minor and sub-minor (below
10 cusecs discharge) no separate intermediate payments to the structures shall
be considered. For minors and sub-minors payment shall be released when
earthwork excavation of canal and all structures (CM & CD works) are completed
in full shape for a length of 5 Kms.

14. For other work like spillway, earth dam, pressure main, gates etc. the agreement
clause for payment shall be followed keeping in view the agreement condition.

15. The Engineer-in-Charge shall recommend for release of payment duly ensuring
quality certificate by the third party quality control agency / Department Quality
control staff (in absence of third party quality control).

NOTE: The above guidelines have to be followed duly inter relating with the relevant
conditions/clauses of the respective Agreement concluded.
(C) Reporting procedure for adverse remarks of 3 rd party quality control
agency and departmental quality control staff.

1 Reporting procedure shall be followed as per Appendix ‘E’.

2 The third party quality control agency shall submit reports in four sets for specific
cases of deficiencies for corrective action to the Engineer-in-Charge soon after
verification. The sub-standard material shall be rejected and got them removed
from the site. In case of necessity, Engineer-in-Charge shall arrange to stop the
work till the deficiencies are rectified to the satisfaction of the 3 rd party quality
control agency / departmental quality staff.

3 The Engineer-in-Charge shall communicate the above remarks of 3rd party quality
control agency to the EPC agency for compliance of corrective action.

4 The EPC agency shall furnish compliance report to the Engineer-in-Charge, who
in turn forward the same to the third party quality control agency / departmental
quality control as the case may be for verification.

5 Soon after receipt of report on the compliance to the remarks of the third party
quality control agency by the EPC agency, evidence of compliance of corrective
action has to be furnished to the Engineer-in-Charge to proceed with further
work.

6 In addition to the above, the observations made by the third party quality control
and the Department quality control staff have to be invariably complied with
before the next bill is present for payment and certificate to that effect has to be
recorded in bills presented by the EPC agency duly countersigned by their field
construction staff before making payments.

7 Engineer-in-Charge shall conduct meeting with the EPC agency and 3 rd party
quality control agency once in a fortnight to review the adverse remarks,
compliance reports, verification reports etc. Any non compliance of the adverse
remarks within reasonable time shall be brought to the specific notice of
Superintending Engineer, Chief Engineer (HOD) and the concerned Secretary
(Projects/Commissioner (Krishna Basin)/ Director, Godavari Basin.

8 On completion of the works, the third party Quality Control Agency and
Department Quality control staff have to certify that the work has been executed
as per design and specifications satisfying intended scope of project as indicated
in the agreement before making final payments to the E.P.C. agency.

9 Mechanical Division shall do all Quality Control Checks of Mechanical works under
the control of Mechanical and Work Shop Circle.

10 All Quality Control Units inclusive of 3rd party agency shall be under the Technical
Control of Engineer-in-Chief (Irrigation).

Sd/-
Engineer-in-Chief (Irrigation)
Salient points on the Duties of the Construction Engineers under E.P.C. System.
 Under E.P.C. System, the field Engineer are primarily responsible for
Quality Assurance of the work executed by them and conduct all field
Tests before allowing further work.

 Shall check and produce to inspecting officers the following Records


and O.K. Cards maintained by the E.P.C. Agency.
A) Registers :-

1. Site order.
2. Register of Bench Marks.
3. Material O.K. Register
4. Register of foundations.
5. Register of placement for concrete, Embankment, Reinforcement
and other tests reports.
6. Register of test reports of compressive strength of concrete
specimens.
7. Cement day Book.

B) O.K. Cards for Big Structures and Heavy Embankments :

1. O.K. Cards for cast-in-situ concrete lining


2. O.K. Cards for Earthwork Embankments.
3. O.K. Cards for grouting.
4. O.K. Cards for Structural concrete work.

 In earth work Excavation, Embankment the field


Engineers have to check the prelevels.

a) 1/3 of the prelevels taken by E.P.C. Agency.


b) 100% levels in case of cut off and foundations.

 Field Engineers (AE/AEEs) have check 25% for pre levels and 100%
for final levels and measurements recorded by E.P.C. Agency, D.E.Es
have to Test check 25% measurements spread over the entire work.

 E.Es/S.Es have to check measure as per codal provisions and rules in


vogue.

 The measurement records have to be maintained by E.P.C. Agency


and finally handed over to the Engineer-in-Chief.

 The observations made by Third party Quality Control, Department,


Quality Control Staff have to be invariably complied with before the
next bill for payment is presented. To that effect certificate has to be
recorded by E.P.C. Agency and countersigned by the field Engineers.

Under E.P.C. System of contract, fortnightly management Meetings


with E.P.C Agency by the Superintending Engineer shall invariably discuses
the Quality Assurance Aspects and records in the Minutes of Meeting
regularly.

Sd/-
Engineer-in-Chief (Irrigation)
Salient Points on the Duties of Department Quality Control Staff.

 Shall verify the records maintained @ site by the E.P.C. agency and
the Third Party Quality Control agency.

 Shall check 25% of the final levels/measurements of Earth work,


revetment, leveling, concrete, linear dimensions of important structures
Gates etc.

 Shall conduct / Associate with construction staff with regard to Test &
Frequency of Tests as stipulated in the Annexure ‘D’ of Committee on Q.C.
Recommendations.

 In case of Ambiquity of Test Results, they shall conduct tests in


A.P.E.R.L. independently.

 Shall issue quality certificates for releasing payment in absence of


Third Party Quality Control to the E.P.C. Agency during construction and after
completion.

 Shall certify that the work has been executed as per designs &
Specifications (agreement) before final payment to E.P.C. Agency.

Sd/-
Engineer-in-Chief (Irrigation)
Third Party Quality Control Agency

The Third Party Quality Control Agency should posses all the testing facilities
as per Agreement and conduct independent Testing to assure the Quality of Work.

 Shall verify 10% of the tests done by the E.P.C. Agency.

 Shall submit the Reports and Records to Engineer-in-Chief as per


agreement with the Department.

 Shall give Quality Control Certificate for each work bill executed by the
EPC Agency.

 On completion of the work, the Third Party Quality Control Agency


shall certify that the work has been executed as per Design and
specifications indicated in the agreement satisfying intended scope
project before marking final payment to the E.P.C. Agency.

Sd/-
Engineer-in-Chief (Irrigation)
TESTS REQUIRD TO BE CONDUCTED

1) Cut-Off Trench Cut-Off trench levels should be verified and


: associate with field staff for conducting
permeability test.
2) Filters Associate with field staff at least for one test.
:
3) Revetment Work, bed 20% of the work to be checked.
:
pitching and rock toe
4) Reinforcement 25% of the reinforcement of important structures
: to be checked before laying concrete.
Associate with field staff at least for one
test on all important works.
5) Drilling and Grouting Associate with field staff at least for 10% of the
: Drilling and grouting work.
6) Lining
:
a) No fine concrete and Associate with field staff at least for one sample.
:
porous concrete
b) Filled in expansion joint Associate with field staff at least for one sample.
:
c) CNS Soils for bed lining - do -
:
d) Morram back fill behind - do -
:
revetment
7) Bearing Associate with field staff at least for one sample.
:
8) P.V.C. Water Stop - do -
:
9) Super Plasticisers - do -
:

CANALS AND DISTRIBUTORIES

1) EPC Agency :- Establishment of bench marks, transforming approved alignment


on ground and taking pre-levels along cross-section at 25 Metre intervals. Taking
final levels after excavation to the designed bed level.

2) Field Staff :- They should associate with the E.P.C. Agency by taking the levels.
Taking final levels after excavation of the designed bed level.

3) Field Quality Control Staff :- They should check levels covering 25% of the
work done spread over the entire work. Taking final levels after excavation to
the designed bed level.

4) Third Part Quality Control Agency :- They should take levels Independently to
assure correctness of levels. Taking final levels after excavation to the designed
bed level as per Agreement Conditions.
APPENDIX “A”

The EPC agency executing the work has to establish the laboratory facilities
and provide testing equipment as per standards and as provided in the I.S. codes
(Appendix A,B,C.) The equipment shall be of standard and reputed make with ISO
certification like AIMIL, HIECO etc. They should conduct the tests at the frequencies
noted in Appendix D before the standing of work and before completion of the work.

CENTRAL LABORATORY (LEVEL II)

TESTING FACILITIES REQUIRED

a) Soils:

1. Gradation (Grain size Analysis)


2. Consistency limits (Liquid limit, Plasticity index & Shrinkage limit)
3. Specific gravity.
4. Swell pressure, Swell index.
5. Permeability
6. Proctor’s Density
7. Moisture content (Optimum)
8. Shear parameters (C & Ф values)
9. Bearing capacity by plate load test.
10. Un confined compressive strength

b) Cement:

1. Fineness by Blains

2. Normal consistency

3. Setting times

4. Soundness

5. Specific gravity

6. Compressive strength

7. Chemical Analysis of cement (Spectro photo meter and flame photometers).

c) Concrete:

1. Compressive strength

2. Slump

3. Compaction factor

4. Mix designs

5. Core drilling of 7.5 cm or 10cm dia cores.

6. Compressive strength by accelerated curing tanks

7. setting time of concrete

8. W/C ratio

d) Sand:
1. Sieve analysis
2. Fineness Modulus
3. Organic impurities Silt and clay
4. Specific gravity
5. Unit weight and bulkage
6. Moisture content
e) Coarse Aggregate :
1. Sieve analysis and gradation.
2. Specific gravity
3. Water absorption
4. Bulk density
5. Crushing value
6. Impact value
7. Abrasion value
8. Elongation index
9. Flakiness index
10. Alkali aggregate reactivity test (Reaction containers)

f) Mortar :
1. Compressive strength.
2. Percentage flow
3. Mix Design of Mortar

g) Steel :
1. Tensile strength (UTM)
2. Diameters
3. Elongation (UTM)
4. Bend and Rebend test
5. 0.2% Proof stress

h) Water :
1. PH Value
2. Silt content
3. Difference in setting times
4. Difference in compressive strength

i) Bricks :

1. Compressive strength (Compressive testing machine)

2. Water absorption

j) Rock Samples :

1. Compressive strength

2. Water absorption
APPENDIX ‘B’

MOBILE LABORATORY

TESTING FACILITIES REQUIRED:

a) Soils

1. Gradation

2. Field wet density

3. Field dry density

4. Moisture content

5. Compaction efficiency by Core Cutter Method.

6. In SITU soil Density, Moisture, Compaction efficiency using Nuclear

moisture density Gauge (Electronic Equipment)

b) Cement :

1. Setting times of cement

c) Concrete :

1. Slump test.

2. Water – Cement ratio

3. Temperature

4. Unit weight

5. Setting times of concrete

6. Compressive strength by non-Destruction equipment D.I.G.I – 2 Rebound

Test Hammer

7. INSITU Permeability (Concrete permeability test)

8. Parameters like W/C ratio, slump, Temperature, compressive strength in

fresh concrete (New concrete work ability meter).

9. Compressive strength, crack depth in concrete (Ultrasonic instrument)

d. Sand

1. Gradation analysis

2. Fineness modulus

3. Silt and clay

4. Specific gravity

5. Moisture content and bulkage

e) Coarse aggregate :

1. Gradation analysis

2. Specific gravity

3. Moisture content
1. Mortar :

1. Percentage of flow

2. W/C ratio

3. Compressive strength
APPENDIX ‘C’

NON DISTRUCTIVE TESTING FACILITIES REQUIRED

1. LIQUID PENETRANT EVALUATION.

2. MAGNETIC CRACK DETECTOR

3. ULTRASONIC TESTING EQUIPMENT

4. RADIOGRAPHY UNITS

5. PORTABLE HARDNESS TESTER

6. HYDRAULIC PRESSURE TESTER

7. IN-SITU METALLOGRAPHY KIT

8. PORTABLE MICROSCOPE

9. NUCLEAR DENSITY GUAGES

10.DIGITAL REBOUND HAMMER

11.ULTRASONIC PULSE VELOCITY EQUIPMENT

CONCRETE WORKABILITY METER


APPENDIX ‘D’

TESTS AND THIR FREQUENCIES

Sl. FREQUENCY Field Q.C.


TEST PURPOSE
No. OF TEST wing

SOILS FOR
(I) EMBANKMENT
CONSTRUCTION

a) Grain size analysis One test when To know soil (a) to (c)
for Classification ever borrow classification Associate with
area changes actually used in construction
embankment staff at least
10% of tests

b) Atterberg limit
test…

c) Specific Gravity (d) 10% of


Test layers are to
be checked.
d) Field Density and One test in To determine
Moisture Content 1500 m3 of the placement
Tests earth work or density and
in each layer moisture
laid on content
embankment

e) In-situ permeability One test in one To determine Associate with


Test… week or every permeability construction
3m of characteristics staff at least
embankment of fill material for one test
height

f) Triaxial Shear One test in one To know shear Associate with


Test…. week or every characteristics construction
3m of of fill material staff at least
embankment (in-site) for one test
height

g) Shrinkage Factor…. One test in one To determine - do -


week or 5m of shrinkage
embankment effect
height.
h) Standard proctor One test per To determine Associate with
Test… day for MDD and OMC const. staff for
individual of soil and testing at least
borrow area compare results once in a week
with the lab
value
i) Moisture content One test in To know - do -
each sample moisture
content

j) Consolidation 1 set of 3 To know Associate with


test…. samples in settlement rate construction
every 6m and its staff at least
height of magnitude on one test.
embankment.

Sl. FREQUENCY Field Q.C.


TEST PURPOSE
No. OF TEST wing
(II) SOILS FOR
FOUNDATION

a) Classification test One test for To know the Association for(a)


Foundation strata classification. All important
of every structure foundations of
structures
b) Bearing capacity Bearing capacity - do -
determination of foundation
strata

(III) FINE AGGREGATE

a) Gradation One test in To find out To conduct test


morning and one grading Zone and whenever they
in afternoon daily to give Bin inspect The site at
correction & to least once in a
give correction week
for water content
in Mix
b) Percentage of Silt
Content

c) Bulkage

(IV) COARSE
AGGREGATE

a) Gradation One test daily To give Bin - do


correction for Mix

b) Aggregate Impact One test when Associate with


value ever quarry construction staff
change occurs or at least For one
Strata change test
occurs
c) Aggregate crushing
value

d) Aggregate abrasion
value

e) Soundness with Mg
SO4
(V) CEMENT TEST

a) Fineness by specific One sample from, For assessing (a) to (d) Associate
surface suitability at least 5% of
samples
b) Setting Times Consignment

c) 3 days, 7 days and Having same batch

d) 28 days strength No. of same


cement factory

e) Chemical Analysis of
cement

(VI) STONE FOR MASONRY

a) Compressive Strength When required For assessing Association with


suitability construction staff
for one test.
b) Water absorption
(VII) FRESH CONCRETE

a) Water Cement Ratio To control the One sample at


concrete for random whenever
placement they inspect the
works
b) Slump Twice per shift
c) Temperature

d) Unit Weight

e) Ingredient Analysis of Once daily Associate with


fresh concrete construction staff
for one test once in
a week
f) Casting of concrete cube 12 cubes per shift For determining the Cast cubes once in
specimens for 28 days strength a week for
determining 28 days and Analyze important structures
strength Compressive independently
strength results for
acceptability by
control charts
TEST
VIII HARDENED CONCRETE

a) Core test One test for 2000 For density, Associate with
sq.m of lining and segregation, construction staff at
one test for each Honeycombing and 5% of tests
element of for 28 day strength
structure
b) Tests of rebound On each element of For compressive Associate with
Hammer structure strength construction staff
APPENDIX ‘E’

Reporting Requirements

The following report and records in four sets are to be submitted to the Engineer-in-
Charge

To Whom
Sl.
Description of Report to be Time of Submission
No.
sent
i) Review Report on designs, plans Engineer- Before commencement
and Specifications and other in of construction work
technical reports relevant to the charge/
work Employer
ii) Review report on contractor’s - do - Before commencement
Quality Management Plan and of construction work
specific recommendations for
improvements and approval

iii) Calibration data of Contractor’s - do - - do -


testing equipment and QA
consultant’s testing equipment

iv) Materials review reports - do - Whenever new stocks of


materials arrive on work
site. Before their use in
construction work.

v) Inspection reports (The report - do - Daily / Weekly and as


format is enclosed at appendix…) frequently as required.

vi) Test data : All rest reports and - do - Weekly.


results are to be furnished.
Vii) Quality audit reports (verification - do - Fortnightly
reports) of Contractor’s QC tests.

Viii) Quality certificate for authorizing - do - Before each payment of


running payments of work done work bill.

ix) Quality certificate for completed - do - Before final payment of


work payments work bill

Other records to be furnished are as


follows:
a) Specific examples of deficiencies - do - Soon after verification.
found and non – compliances.

b) Evidence of compliance of - do - Soon after compliance


corrective actions.

c) Suggestions for appropriate - do - Soon after detection of


corrective action. deficiencies.

x) Final report with final certificate - do - After work is completed.


about acceptance of work done.

The agency shall get the work site inspected with their associated agency with
any premier institute of the standards of I.I.T once in every three months on as
desired by the Engineer in charge / Employer during the period of contract duly
carrying out QA/QC checks and furnish their inspection reports to the Engineer in
charge.
Sl. Tests required before Tests required during Tests required during & after
Component Field quality control wing
No. starting of work manufacture installation / erection

XI HYDRAULIC GATES 1. Inspection and random


AND HOISTS & (E.M. parts, gates and hoists) 1.Through testing & check up of
testing of all raw materials
ALLIED EQUIPMENT
components for quality and
- Steel plates 1(a). Straightness and co-
planery accuracy be checked for dimensional accuracy be done on Associate with C.S. for
- Rolled steel sections;
--all materials and its conducting on materials and
shifting to erection site.
sections; components bought about item at 10%
--jigs Ensure any defect
- C.I./Cast steel castings;
unnoticed during fabrication
- Forgings; (b) fabrication tolerances
checked and maintained as per should be rectified before
- S.S Plates; non
IS:7215-1974 etc.,:
installation.
- ferrous castings and 2. 10% of the tests for both
2. Inspection and testing of 2. Checking of critical dimensions welded joints shall be tested.
materials;
3. 10% of the critical
weldments of all E.M. parts at least in
- Rubber seals; dimension to be checked.
(as per IS:822;823-1964: 300mm intervals (on assembly
- Bush & anti friction
8163658-1980; 8780-1978; and installation) during erection,
bearing, etc., gears and
3664-1981; 2595-1978 and before & after concreting, as per
gear boxes electric
ASME-Section.1, 8) and latest IS: 4622, 4622 and 7718 etc., as
motors EM
additions for applicable with in
Sl. Tests required before Tests required during Tests required during & after
Component Field quality control wing
No. starting of work manufacture installation / erection
BRAKES ETC; Latest additions for As applicable with in tolerance &
a) visual and dimensional -size of welds limits)
inspection -edge preparation *roller track centre to centre
b) non-destructive -weld procedure for various -Seal track centre to centre
testing (random) joints -side guide centre to centre
-Liquid penetrant testing -joints preparations *Verticality of roller track,
(IS-3658) -type of electrodes seal tracks, side guide track
– magnetic particle -root gap *Coplanery of roller track
testing (IS-3707) -Selection of electrodes for and seal track
-ultrasonic testing each component as per the -horizontality of sill beam
(IS-3664) standards and recommendations -levels of sill beam and hoist
-Radiographic testing of manufacturers for its load bridge
x – ray and Gamma bearing capacity and strength of *roller assembly and its
(IS-2595 welds alignment
and IS:1182) -pre heating of electrodes
c) destructive testing – weld travel speed for automatic
I) Physical welds and manual
-ensure follow of weld
Sl. Tests required before Tests required during Tests required during & after
Component Field quality control wing
No. starting of work manufacture installation / erection
Properties: Designs and procedures -side roller gaps
Associate with C.S. for
Tensile, 3. Testing for soundness and
Compression, strength of welds 3. test for equal tensions (1) Physical and chemical proportions can
be checked at 10%
Elongation, (DPT, X-ray and gamma ray) of ropes
(2) 10% of the dimension to be checked
Hardness, impact, (3) Sand blasting surface to be checked at
random thickness of paint 10% of the
torsion, etc.) 4. tests for Machined items: 4. testing of welds-for
pipes painted for DFT may be checked.
test for allowances and strength and
ii) (chemical tolerances as per drawings soundness
properties – wet and BIS specifications for all
--DPT, X-ray and Gamma
analysis, spectra items and components for
ray
analysis) which machining operations
5. dry testing of rubber
are involved, (such as;
sealing and pre-compression
d). Rubber seals: turning, planning, grinding,
6. alignment of line shafts
shore’s hardness and milling, gear hobbing, drum
7. drain holes to horizontal
water absorption tests scouring, drilling, boring and
beams, trunnion brackets,
e) steel wire ropes slotting etc.,)
hoist bridges.
(IS;2365-1963 and
5. Dimensional accuracy and 8. alignment of gears &
2226)
critical dimensions of E shafts
f) welding electrodes

Sl. Component Tests required before starting of Tests required during manufacture Tests required during & after Field quality control wing
No. work installation / erection
IS 815 – 1874/E-7018 M. parts at least in 300mm 9. sand blasting and painting
OR equivalent intervals on assembly. (IS:14177-1994)
1) Dimentional accuracy
IS : 1442 etc 6. Assemblies and sub-assemblies Surface cleaning for & critical parameters
shall be checked at the
g) paints (as per specifications) as per drawings and specified abrastive blasting
rate of 10%
h) other materials as per tolerances (I.S codes 7718, (Swedish Standards: 2) Additional tests shall
be conducted on
specifications 10096, etc.,) SA 2.5 white/rought)
important item of
a). Dimensional accuracy and And or IS : 5905 – 1989) work.
critical parameters of components /
assembly of gates as per IS codes Paints specifications
(binder solids, pigments,
 gate assembly Additives, solvents, driers
 roller assembly, etc:
 seal assembly - Thickness of paints in
 guide roller microns
assembly
 roller cage
Additional tests 1) Testing and
assembly, commission of gates,
they shall witness all
 trunnions and for Redial the tests
pins assembly
Gates
Pre tensioning of anchor rods
Sl. Tests required before starting of Tests required during & after
Component Tests required during manufacture Field quality control wing
No. work installation / erection

Pins assembly  trunion centers :


 yoke girders complanar and
assembly, parallel to sill
 support/chair  chair level/rest
 end gear box plate : coplanar
units assembly, and parallel to sill
central drive  inclination of yoke
units assembly, and anchor girders
 control panels, and its co plane
 wire rope and accuracy
lifting socket  radius of skin plate
assembly and wall plate
 load testing of  side seal face to
rope & socket face
assembly  level of horizontal
 gate lift girder
measuring dial /  radius of skin plate
indicator gauge and wall plate
 pre-tension of
Sl. Tests required before Tests required during & after
Component Tests required during manufacture Field quality control wing
No. starting of work installation / erection
9. Shop painting Anchorages
--surface preparation  Site weld design and
--painting process sequence Note:- 1 The following I.S. Codes
shall be referred for guidance during
10. Tests after Heat treatment of specified  Site weld testing for
execution of work.
components strength and quality as
1. I.S.4622-1992-Fixed wheel
per IS Codes.
gates design-
Recommendations.
2. I.S.6938-1989 - Design of
TRANSPORTATION TESTING AND
Rope Drum and chain hoists
Check for COMMISSIONING for Hydraulic Gates – Code
of practice.
3. I.S. 7718-1991-
1. Width and length of each element 1. testing of gates and hoist Recommendations for
inspection, testing and
should be as per norms and assemblies
maintenance of fixed wheel
ceiling dimensions of State a) at no load – torque, lift speed, and slide gates.
4. I.S.4623-2000 –
Transport authority lateral movement
Recommendations for
2. Proper field joints, packing and structural design of radial
gates.
safety measures
5. I.S. 14177-1994 – Guide
3. Special protection for machined lines for painting system for
hydraulic gates and hoists.
surfaces and electrical control
panels,
Instruments and equipment
Tests required during &
Sl. Tests required before Tests required during
Component after installation / Field quality control staff
No. starting of work manufacture
erection
XII Water Same as above SL.XI and Water conductors and Note”-The following
as per applicable penstocks (in addition to I.S. codes may be
conductors standards for materials quality tests under gates
1. Checks for
referred for guidance Associate with C.S. at 10%
and dimensional accuracy
including above) during execution of 1) Tests on steel shall be done
penstocks 1. Checks for
-Alignment and
work etc. 2) 25% pipe operations like
1. Steel plate for steel dimensional accuracy I.S. 3589-2001 : Steel cutting of plate edge preparation
gradient
pipe line IS 2062 (Latest (Cylinder dimensions, pipes for water and welding of pipe, testing of butt
-Testing of field
revision) angles in case of bends, sewage (168.3) to welds have to done.
welds
IS:196-1975 coplanar accuracy of 2500 mm outside
-Testing of field
flanges after welding diameter) –
joints
2. Forged and rolled steel and/or jointing specification I.S. 1916-
-Testing of
for IS 2004 general shells/pipes etc.) 1989 – Steel cylinder
expansion joints
engineering use. pipes with concrete
lining and coating –
3. Bolts, studs and nuts 2. Hydrostatic Test: specification I.S. 5822-
Bolts IS 1363 or IS 195 2. Hydrostatic Test : 1994 code of practice 1) Pressure testing of pipe at
Studs IS 1862 IS 1369 or Each section and length for laying of electrically factory shall be done at 10% of
IS 195 Nuts IS 1862 IS Each section of the steel of the steel pipeline welded steel pipes for pipes.
1363 or Federal pipeline (including bends (including bends water supply 2) 20% of pipe inside lining / coal
specification. fabricated for field fabricated for field I.S. 14948-2001 – pint tar apron painting outside coating
erection) shall be tested erection) shall be coal tax expory, two shall be checked.
under hydraulic pressure tested under hydraulic pack black and brown 3) 20% of the pipe joints have to
equal to 1.5 times design pressure equal to 1.5 (base and hard – be checked for alignment, butt
pressure. times. specifications) welding testing of pipe to be
done.
Tests required during &
Sl. Tests required before Tests required during
Component after installation / Field quality control staff
No. starting of work manufacture
erection
4. Gaskets IS 638 or D- 3. Welding tests Design pressure.
1170-54-T (additional as specified) 3. testing of welds-for
(106-58-T-Gr.I). IS : 4225 – Ultrasonic strength and
test on fabricated steel soundness
5. Gasolinerust plate. -- DPT, X-ray
Preventive compound and Gamma ray
(US-Maritime IS : 4353 IS : 2825-Unfired
commission) Recommendations for pressure vessels
submerged arc welding of
mild steel and low alloy IS : 823 – Metal are
steels. welding and alloy
steels.

3. PAINTING 3. PAINTING

a) tests for quality 3. PAINTING 1) 20% of the area


Preparation of surfaces preparation by sand
for painting a) tests for quality blasting to be checked.
b) C for achieving Preparation of surfaces 2) 20% of the painting done
thickness of painting for painting should be checked for Dry-
b) tests for thickness of filter thickness (DFT)
** Unless specifically painting
provided otherwise, all c) tests on Repair and
tests shall be made at the Protection of coatings
manufacturer’s workshop
before transport to work
site.
Tests required during &
Sl. Tests required before Tests required during
Component after installation / Field quality control staff
No. starting of work manufacture
erection
XIII Lift Check and test materials
and equipment as per BIS
Irrigation and Manufacturer’s
machinery Specifications.
1. Hydrostatic Tests for
1. PUMP SETS all pressure parts. 1. Field Testing After
installation, the pumps Quality Assurance / Quality
2. Standard Running Test shall be operated to control by 3rd party QC Agency as
pumps shall be tested in prove satisfactory per agreement.
accordance with performance
stipulations of Hydraulic
Institute Standards as
applicable.

3. NPSH Test.

4. D.P.tests shall be
carried out on shaft and
impeller.

5. Mechanical Balancing

6. Visual Inspection.

7. Noise and vibration


shall be measured at
shop and to be repeated
at site also.

8. Non-Destructive Tests
Sl. Component Tests required before Tests required during Tests required during & Field quality control staff
No. starting of work manufacture after installation /
erection
2. Electric motors 1. HV Test on stator coils 1. Type Tests: On the
and tor sections.
2. Impedance and completely
voltage tests on field
coils. assembled motor
3. HV tests on field coils
assembled on poles. and associated
4. Static flux test on
unwound stator frame auxiliaries shall be
and core assembly.
5. Trial build up of rotor carried out at works.
rim.
6. Shaft assembly.
7.Calibration of over
speed devices.
8. Insulation, resistance
tests for stator and rotor
windings, bearings &
embedded temperature
detectors.
9.Test for accuracy of
each RTD & BTD
10. Tests on excitation &
regulation equipment.
11. Testing of all
electromagnetic valves
and pressure switches.
12. Additional tests, if
any, required for judging
the performance of motor
and its auxiliaries.
Tests required during &
Sl. Tests required before Tests required during
Component after installation / Field quality control wing
No. starting of work manufacture
erection
Type tests Galvanizing
3. earthing and lighting 1. IS:2309 Code of
protection, practice for protection of tests welding tests
building and allied
structures Earth continuity tests
Structure
2. IS:3043 Code of Earth resistance tests
practice for Earthing
3. all other related codes of total system
As per specifications &
Switchgear, Power & standards
control cables.
Instrumentation and
controls.
Data Communication As per specifications &
systems
-LT Motors standards.
-Air Conditioning
-EOT Cranes
-Other required
equipment
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo.Mo.7053/Reforms/2006-1 Dt: 22-03-2006

Sub: Payment of bills pertaining to third party quality control under E.P.C.
System – Instructions – Issued.

Ref: Memo.No.358/F3(1)/2006-1, dated 8.3.2006 of Finance (W&P)


Department.

*****

Instances have been brought to the notice that the bills of third part
quality control are returned for want of administrative approval. A provision is made
in the administratively approver-d amounts only for quality control operations. Since
the system is now under EPC contract system a provision for third party quality
control is not provided. The instructions issued by the Finance department vide
reference cited is communicated herewith.

All the ENCs / Chief Engineer of I&CAD Department are therefore instructed
that technical sanction should be given necessarily indicating the reference to
administrative sanction under which such sanction is being accorded. They are
further instructed to obtain revised administrative approval promptly with all
additional provisions over administrative approval because payment will be restricted
to the extent of administratively approved amount only in respect of all sanctions
under E.P.C. system.

Dr. C.V.S.K.SARMA
PRL.SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (IW/AW) I&CAD Department
The Engineer-in-Chief (Irrigation) I&CAD Department
All the Chief Engineers of I&CAD Department
Copy to the
Finance (W&P) Department
Stock file

// Forwarded: By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
FINANCE (WORKS & PROJECTS) DEPARTMENT

MEMO.NO.358/F3(1)/2006-1 Dated: 08.03.2006

Sub: Payment of bills pertaining to third party quality control – Instructions –


Issued.

Ref: I&CAD Department note dated 4.3.2006.

*****

The Director of Works Accounts, Hyderabad is requested to instruct the PAOs


to admit and pay third party Quality Control bills without insisting for administrative
approval provided there is a proper technical sanction However, copy of the note
sent to I&CAD Department is enclosed herewith.

Dr. C.V.S.K.SARMA
PRL.SECRETARY TO GOVERNMENT

To
The Director of Works Accounts, Hyderabad

Copy to:
I&CAD Department

// Forwarded: By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.10544/Reforms/2006-1 Dated:20-04-2006.

Sub: Major Irrigation – Prioritized Projects under EPC system Instructions –


Issued – Regarding.

Ref: 1) Memo.No.5217 /Reforms/2006, Dated:23-02-2006.


2) Memo.No.358/F3(1)/2006-1, Dt:08-03-2006 of Finance (WP)
Deptt., Dt.8.3.06.
3)Memo.No.7053 /Reforms/2006-1, Dated:22-03-2006.

******
The attention of All ENCs / Chief Engineers of I&CAD Department is invited to
the memo 1st cited. They ate directed to comply with the instruction issued therein
scrupulously from 01.04.2006 and ensure that all the requirements should be
fulfilled in accordance with the guidelines and that no deviations from the guidelines
shall be allowed beyond 01.04.2006.

The receipt of this memo may be acknowledged by return post.

C.V.S.K.SARMA
PRL.SECY. TO GOVERNMENT

To
All the ENCs. Chief Engineer of I&CAD Department.
The Director of Works Accounts, Hyderabad.

Copy to:
The Finance (W&P) Department.
The PS to Principal Secretary (W&P) Department.
The PS to Principal Secretary I&CAD.
The PS to Secretary (P).
Stock file / Scs

// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGAITON & CAD (PW) DEPARTMENT

MEMO.NO.12440/REFORMS/2006-1, DATED: 2nd MAY 2006.

Sub:- Calling of tenders for works – Guidelines – Issued – Regarding.

*****
During review of progress of difference works in progress and proposed
works, it has been noticed that on many occasions several addendums are being
issued with certain tender notices even when the basic scope of work has undergone
change. This is not considered good practice. The Chief Engineer / Superintending
Engineers are therefore, directed to consider proceeding afresh in cases where the
basic scope of the project has undergone significant change and take necessary
permission of the Government.

2. It is reiterated that no tender shall be called without proper administrative


sanction.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation) I&CAD.
The Engineer-in-Chief (AW) I&CAD.
The Commissioner of Tenders, BR Bhavan, Hyderabad.
The Chief Engineer, Central Design Organization, Hyderabad.
All Chief Engineer of I&CAD Department.
The Commissioner, Godavari Waters Utilization Authority, Hyderaba.d
Copy to the
PS to Secretary to Government, I&CAD (HS)
PS to Secretary to Government, I&CAD (SC)
PS to Secretary to Government (RRM)
Advisor (Projects) (SPR)
Advisor (Projects) (PR)
Advisor (Projects) (LKR)
All Sections in the Department.
Stock file / file.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW:REFORMS) DEPARTMENT

Memo.No.21980/Reforms/2006-1 Dated:11-08-2006

Sub: Tenders – Turn Key EPC Contract basis – Evaluation Committee


to review and recommend for qualification criteria and other
relevant tender conditions – Modification Orders – issued

Ref: 1 Govt.Memo.No.51881/COD/2004, Dated:2.4.2004


2 Govt.Memo.No.51881/COD/2004, Dated:8.10.2004
3 Govt.Memo.No.26858/maj.IV(1)/2005, Dated:29.7.2005
4 Govt.Memo.No.12907/Reforms /2006-1, Dated:8.5.2006
5 G.O.Rt.No.2252, GA (Spl.A)Deptt. Dt:2.5.2006
6 G.O.Ms.No.121,I&CAD(PW:Reforms)Department
Dt:26.6.2006

******
Government in the reference 3rd cited reconstituted two Evaluation
Committees one for Telangana Region and another for Projects of other two regions.

2. in the light of the appointment of Sri.Y.Lavakusha Reddy as Advisor


Telangana Projects and E.O. Secretary to Government and also in the light of
distribution of subjects among the Secretaries ordered vide reference 5 th cited the
Government hereby reconstitute the Evaluation Committees in Supercession of
orders issued in Govt. memo 3rd cited as indicated below for evolution of tenders.

(A) ANDHRA REGION (EXCLUDING NELLORE & PRAKASAM)

1. Dr. P. Seethapathi Rao, Ex. Officio Advisor (Irrigation)…..Chairman


2. Engineer-in-Chief (Irrigation)
3. Commissioner of Tenders
4. Representation of the Finance Department
5. Chief Engineer ,CDO
6. Concerned Chief Engineer as Convener

(B) TELANGANA REGION

1. Sri.Y.Lavakusha Reddy, Advisor (Telangana Projects) &Ex. Officio Secretary


…..Chairman
2. Engineer-in-Chief (Irrigation)
3. Commissioner of Tenders
4. Representation of the Finance Department
5. Chief Engineer ,CDO
6. Concerned Chief Engineer as Convener

C) RAYALASEEMA REGION INCLUDING NELLORE & PRAKASAM

1. Sri.T.S.Prakash Rao, Advisor (P.M) & Ex. Officio Secretary


Chairman
2. Engineer-in-Chief (Irrigation)
3. Commissioner of Tenders
4. Representation of the Finance Department
5. Chief Engineer ,CDO
6. Concerned Chief Engineer as Convener
2. The above orders will come into force with immediate effect.
3. the ENC (Irrigation) shall take further necessary action accordingly

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
The ENC (Irrigation), I&CAD Hyderabad, Dr. P. Seethapathi Rao, Advisor (Irrigation)
& E.O. Secretary, Sri.Y.Lavakusha Reddy, Advisor (Telangana Projects) & E.O
Secretary
Sri.T.S.Prakash Rao, Advisor (P.M) & E.O Secretary, Chief Engineer, C.D.O.,
Hyderabad
Commissioner of Tenders, Principal Secretary, Finance (W&P) Department.
All Chief Engineer of I&CAD Department
Copy to:
Finance (W&P) Department, All Officers in I&CAD Dept., All Sections in I&CAD Deptt.
PS to Spl,Secy .to C.M, PS to Min (M&MI), PS to Min (Minor Irrigation)
PS to Secretary (RRM) / PS to Secy. (HS)/PS to Secy. (P), Stock file / Spare

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (REFORMS) DEPARTMENT

Memo.No.22918/Ref/06 Dated 14-8-2006

Sub: I & CAD Department – Alert Note – Intermediate payments to the


Contractors under EPC – Certain instructions – Issued.

*****
It is observed that in certain cases payments in the EPC contracts are not
being regulated as per agreement conditions. All payments to contractors have to be
regulated as per the schedule of payments. Schedule of payments stipulates the
percentage of the bid price that each component has. Accordingly, to Superintending
Engineer concerned must extrapolate the total amount payable in Rupees for a
particular component, from this total amount payable for a component. From this
total amount payable for component of work, the unit rate shall be worked out. This
unit rate shall determine the amounts to be paid to the Contractor by way of
intermediate payment.

It is also observed that several officials are under the impression that there is
no need to regulate the intermediate payments because these are only intermediate
payments and not final payments. It is further opined that because certain
percentage is being deducted in the bills this will safe guard any excess payment
made. However, it is clarified the intermediate payments have to be regulated as per
the method detailed above and mere deductions are not a safeguard.

It is also instructed that SEs must ensure that required quality standards are
strictly achieved before making payments. It is reiterated that payment shall be
made only after the specifications as per agreements are achieved.

All Chief Engineer, Engineer-in-Chief (Irrigation), Engineer-in-Chief (AW) of


Irrigation & CAD Department are requested to bring the same to the notice of all the
officers under their supervision for strict adherence.

RAJIV RANJAN MISHRA


Secretary to Government

To
The Engineer-in-Chief (AW/IW) I&CAD Hyderabad
The Engineer-in-Chief (Irrigation) Hyderabad
All Chief Engineer of I&CAD Department
The Chief Engineer, Central Designs Organization, Hyderabad
The Ex.Officio Advisor (Irrigation) Department
The Ex.Officio Secretary and Advisor (Telangana Projects)
The Ex.Officio Secretary and Advisor (Projects Monitoring)
All the Superintending Engineers through ENC (Irrigation), Hyderabad

Copy to:
PS to Prl. Secretary Finance (W&P) Department
PS to Secretary to Government (Projects)
PS to Secretary to Government (HS)
PS to Secretary to Government (RRM)
All sections of I&CAD Department
Stock file/spare copies.

/ Forwarded: By Order //

SECTION OFFICER
GOVERNMEMT OF ANDHRA PRADESH
IRRIGATION C.A.D. (PW) DEPARTMENT

Memo.No.22131/Reforms/2006-1 Dated: 17.08.2006

Sub:- I&CAD – Prioritized Projects – Guidelines for fixing up of Mile Stones –


Orders – Issued.

Government after careful examination, issue the following guidelines for the
preparation of Mile Stones in respect of Prioritized Projects

1. Mile Stones are sacrosanct i.e. once finalized should not be altered
2. EPC agreements provide the contractor to furnish action plan within 15
days of signing the agreement. After approval by the concerned employer
it is termed as Mile Stones and it is appended as a part of agreement.
3. These Mils Stones can be revised after the finalization of designs to be
mote realistic

2. The following principles are to be followed while finalizing the revised


milestones:

a) The employer will propose revised milestones in consultation of the


contractor and obtain the approval of the Chief Engineer. This will be
binding both for contractor and employer.
b) Each milestone should cover the various component of works like
earthwork, structures, lining, fabrication and laying of pipelines, supplying
and excavation of pimps and motors, electrical substations etc., that is
relevant for the particular reach.
c) The financial progress has to match with all the items on the physical
progress in the mile stones.
d) The concerned Chief Engineers with the approval of Secretaries will
finalize completion date and budget provisions.
e) In case revised mile stones go beyond the agreement period, an
undertaking have to be obtained from the agency that he will not claim
any extra rate beyond the agreement period.

3. All the Engineers-in-Chiefs / Chief Engineers of I&CAD Department ate


directed to follow the above guidelines scrupulously.

RAJIV RANJAN MISHRA


SEVRETACY TO GOVERNMENT

To
All ENCs of I&CAD Department
All Chief Engineer of I&CAD Department

Copy to:
All Advisors in the Department
Finance (W&P) Department
All Sections in the Department
PS to Secretary (HS) / PS to Secretary (RRM) / PS to Secretary (P)
PS to Special Secretary to CM
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo No.26135 /Reforms/06, Dt:16.09.2006

Sub:- Mobilization Advance to contracts exceeding Rs. One Crore –


Revised Orders issued – Regarding.

*****

In the EPC-turnkey contracts, it is incorporated under the mobilization


advance Clause under general conditions of contracts that the contractors are
permitted to avail the facility of mobilization in two installments equivalent to 10% of
contract amount (5% for labour mobilization and 5% for machinery & equipment).

In the workshop conducted on EPC contracts on 19.08.2006 in Dr. M.C.R.,


Human Resources Development Institute, the issue of payment of mobilization
advances came up for discussions and it was opined that the EPC contractors will be
initially doing only investigation, survey & designs works. Therefore it may be
adequate to pay them 1% of contract value as first installment of mobilization
advance and as and when they start executing the works, 4% of contract value may
be paid as second installment of Mobilization advance.

After careful consideration of the above recommendations Government,


hereby orders that for all future EPC-contracts, the mobilization advance of 5%
towards labour mobilization, be paid in two installments, as derailed below:

a) 1% after concluding the agreement.


b) 4% at the time of commencement of work (After completion of
investigation, survey & designs).

There is no change in the clauses relating to release of 5% additional


mobilization advance for purchase of machinery.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT
To,
Ass EMCs, I & CAD, Hyderabad.
All CEs / SEs through CEs.
All Advisor } in I & CAD
Ass Sections }

Copy to:
PS to Secretary (P) I & CAD
PS to Secretary (HS) I & CAD
PS to Secretary (RRM) I & CAD
SF/SCs

//FORWADED BY ORDER//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo No.16316 /Reforms/2006 Dated: 31.03.2008

Sub:- Irrigation & CAD Department – Execution of Project Works –


Recovery of Mobilization advance - clarification – Issued.
Ref:- 1) From the Chairman, AP Builders Association representation Dt:
9.3.2006
2) From M/s Navayuga Transstroy JV Hyderabad representation
No.1167 /Irrigation /214, dates 3.6.2006
3) From the ENC(AW) I & CAD Hyderabad Lr.No.Rc./Engineer-in-
Chief(AW)/ADA/AE1/24686/2004,dated:1.12.2006.

*****

The Chairman, Andhra Pradesh Builders Association Hyderabad has


represented that the repayment of loan amount together with interest is to
commence form the bill by which time 10% of the contract amount was already
booked up to its preceding bill and that the deduction should be made at 20% on the
amount i.e. net payable of that Bill excluding the amounts paid till the stage of
recovery is reached.

All the Engineers-in-Chief and Chief Engineers are informed that the general
instructions issued in Government Memo.No.5217/Reforms/2006 dated:23.02.06 on
the subject are reiterated. However, specific conditions of contract will prevail.

This Memo issues with the concurrence of Finance (W&P) Department vide
their U.o.Np.381/F8(A1)/08,dated:5.3.2008.

RAJIV RANJAN MISHRA


Secretary to Government

To
All Engineers-in-Chief (Admn.Wing) I & CAD Department, Hyderabad.
The Engineers-in-Chief (Irrigation.Wing) I & CAD Department, Hyderabad.
The Engineers-in-Chief (Irrigation) I & CAD Department, Hyderabad.
The Engineers-in-Chief (Medium Irrigation)I & CAD Department, Hyderabad.
All Chief Engineers of I & CAD Department.

Copy to:
Finance (W&P) Dept
TR & B/MA & UD/PR & RD Dept.
All secretary in I & CAD Dept.
All Advisors in I & CAD Dept.
All Sections in I & CAD Dept.
SF/SC

//Forwarded by Order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.7237/Reforms/2008 Dated:10-04-2008

Sub:- Irrigation &C.A.D. Department – occurrence of Fire accidents in the


Camps of the contractors – precautions – instructions issued.

Ref:- C.E (P) IRRGN /KDP/TGPW/AEE2/Misc/429/86 dated 28.02.2008

It has been brought to the notice of the Government by the Chief Engineer
(P), Kadapa vide reference cited, that there was a fire accident at the camp of
agency on 24.02.2008 executing works of packages II of T.G.P due to the explosion
of gas cylinder resulting in loss of lives and injuries to personnel of agency
establishment. It is quite necessary that all precautionary steps are taken to avoid
such of occurrences in future as far possible and practicable, in order to save
precious lives and properties both Government and private. Through it is essentially
the responsibility of the contracting agency to initiate all the required steps in this
regard, it is also the duty of the department to oversee and ensure safety measures.

In this connection, the following instructions are issued for future guidance
and strict compliance.

1. The Engineer-in-Chief / Chief Engineers have to implement the agreement


conditions very strictly, with regards all safety measures.

2. There should be a direction to the contracting agency to provide fire


extinguishes and other required equipments and provisions at the working
area as a safety measure to avoid loss of life and property.

3. The contracting agency should also be directed to locate storage of gas


cylinders at a distant place from the working area.

Hence, all the Engineer-in-Chief and Chief Engineers are directed to ensure /
strict implementation of the aforesaid instructions apart from implementing others
guide lines / agreement conditions already in vogue.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All the Engineer-in-Chief of I&CAD Department.
All the Chief Engineers of Projects of I&CAD Department.
The Chief Engineer, Central Design Organization, Hyderabad.
Copy to: P.S. to Secretary (RRM) Secretary (AD) / Secretary (SB)
All Advisors of I&CAD Department.

// Forwarded by Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & C.A.D. (PW-REFORMS) DEPARTMENT

Circular Memo.No.34843/Reforms/2006, Dated 7 th May, 2008

Sub: I & CAD Department – EPC Contract system – certain clarifications –


issued.

Ref: Govt.Memo.No.16937/Maj.Irrig.III(1)/06-2, Dated 16.11.2006.

The Government have embarked on substantial programme in the Irrigation


Sector through the EPC (Engineering, Procurement and Construction) route. This
route is being adopted by the Government in a substantial measure and indeed it is
new system for Engineering Department in the State. Consequently, certain initial
problems in operating and maintaining EPC contracts are bound to arise. Several of
these issues have been identified and resolved and Finance Department had also
conducted a Workshop with all the concerned in order to remove bottlenecks in
various operational issues and to run the entire process in a more efficient and
accountable manner in terms of financial discipline, accounting discipline, efficiency
etc. still, there are issues arising in several cases, where due to lack of clarity and
ambiguity in procedures, the execution of EPC contract is getting bogged down in
disputes or slow down of work and in certain cases, even it has led to adverse
remarks from the Vigilance Commissioner. Therefore, to clarify on issues of basic
parameters, savings, excess and extension of time etc. the Government referred the
issue to the Committee of Advisors constituted vide G.O.Ms.No.204 Irrigation & CAD
(Reforms) Department, Dated 13.9.2007. The recommendations of the Advisors
Committee were considered and the Government have decided to give following
guidelines, duly modifying the guidelines given vide Memo referred above in order to
further smoothen the execution of EPC system.

1. The EPC contract generally stipulates a period within which a given work
has to be completed. Due to reasons either beyond the control of the
employer and at times EPC contractor, an extension of time is
necessitated to complete the ongoing works. In G.O.Ms.No.1441 I & CAD
Dated 13.6.2007; it was ordered that extension of time up to 6 months
could be considered by the State Level Standing Committee. Extension of
time beyond 6 months could be recommended by the State Level Standing
Committee for the consideration of the Government. There is no limit on
the extension of tome, which the Government may grant.
2. The Advisors Committee recommendation regarding the Basic parameters
with respect to irrigation projects under Jalayagnam has been accepted by
the Government. The Basic parameter will generally comprise of the
following.

a) In respect of Head works of projects, the basic parameter


would be water storage capacity, with reference to FRL and
maximum Flood Discharge, number and discharging
capacity of Head regulators, River sluices, penstocks.
b) In respect of canals, the basic parameter would be canal
discharging capacity, full supply level, bed level, command
area to be covered, location of starting and ending of
canal, Distributaries.
c) In respect of pumping stations, the basic parameters would
be capacity and efficiency of the Motors and pumps, type of
pumps, quantity of water to be lifted, the height of lift
(static), location of pump house, delivery level, location of
delivery cistern, power supply, location of pressure main
connecting pump house and location of delivery cistern and
discharge to be delivered at cistern.

3. In an EPC contract, the total value of the contract is fixed subject to


price adjustment for certain material component. Some responsibilities
towards detailed engineering and preparation of detailed designs have
deliberately been cast upon the EPC contractor within the overall
parameters of the project. However, different design solutions could be
proposed by the contractor which could be accepted by the competent
authority after due examination of the technological superiority and
establishing the best solution for the purpose in the project. Competent
authority as authorized by the Government is the final authority to accept
a proposed design. Further, in most EPC contracts the detailed survey,
design and estimate engineering is not complete at the time of
agreement. They are done in the course of execution of the project. All
designs must be in compliance with the codal provision, Government
orders and practices. As is obvious, in such an exercise, there would be
cases where the cost to be incurred for a given component of a project,
due to approved design, might be more than what was originally
estimated by the department or there might be a situation where due to a
certain design, the cost could be less than the estimated cost for that
component. Quite often, audit suggests that the cost lesser than the
estimated is a saving, which should accrue to the Government , forgetting
that there would also be components where there could be an excess cost
on components beyond the estimated which is cast on the contractor. But
in both the situations, the excess and less are unreal because, there are
no two approved designs and therefore there can not be two different
costs to arrive at excess or less. There is always only one best design
solution for the purpose of achieving project goals and the Government
must get the benefit of most efficient and technologically best suited
design. As a general rule, the cost on any component due to any
implementation of approved design should always be on contractor’s
account within the cost of the total contacted amount under EPC until and
unless such designs effectively change any of the basic parameters as
defined above. In such a situation, where there are revisions in the design
due to change in the basic parameter then the modalities for effecting
such a change in will be decided with the prior approval of Government.

This Memo issues with the concurrence of Finance (W&P) Department vide their
U.O.No. 1496-F8(A1)/08 Dated 18.4.2008.

RAJIV RANJAN MISHRA,


SECRETARY TO GOVERNMENT

To
All the Engineer-in-Chief } I & CAD Department
All the Chief Engineer }
All the Superintending Engineers through Engineer-in-Chief (Irrigation)
Copy to all Sections in I & CAD Department
Copy to Finance (W&P) Department
Copy to PS to Special Secretary to C.M.
Copy to PS to Minister (M&MI)
Copy to PS to Special C.S. Finance
Copy to PS to Secretaries I & CAD Department, Secretary (RRM).
Copy to all Advisors
Sf/scs.

// Forwarded by order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (REFORMS) DEPARTMENT

MEMO.NO.13857/REFORMS/2006, DATED:16.05.2006.

Sub:- Prioritized Projects – Execution of works under various contracts –


Fixing mile stones as per the scope of work as per the Agreement
Bond – Review – Regarding.

*****

The Government have taken up 30 Major Irrigation and 18 Medium Irrigation


Projects on priority basis and works are conveniently divided into suitable packages
and agencies are fixed. It is observed that in many of the packages milestones
programme for completion of work are not fixed. The Chief Engineers and the
Superintending Engineers are, therefore, requested to go through the Agreement
Bonds and clearly understand the scope of work defined therein. They are requested
to obtain the mile stones programme for completion of the work, both in terms of
physical quantities and financial amounts covering all items of work defined under
scope of work. The milestones programme received from the contractors may be
reviewed and approved.

The Chief Engineers and Superintending Engineers are requested to submit


the copies of agreement bonds wherein the scope of work is defined and the
approved mile stones programme for information. They are also requested to submit
a report within a week certifying that they have completed the review of agreement
bonds and milestones programmes of all contracts under their control.

HIRALAL SAMARIA
SECRETARY TO GOVERNMENT

To

All Chief Engineers (Telangana Region) I&CAD Department.


All Superintending Engineers (Telangana Region) I&CA Department.

Copy to the Engineer-in-Chief (IW), I&CAD Department.


Copy to the Advisor (Telangana Projects)
Copy to all Sections concerned.
SF / SCs

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo No.014244/Reforms/06 Dt. 20.05.2006.

Sub:- Inspection of works by Secretary Irrigation – Regarding.

*****

Inspection of some of the project sites has been conducted by the


undersigned recently. To make the exercise more systematic and effective the
following instructions are issued for all future inspections / visits of the undersigned.

The concerned Executive Engineers shall carry with them the following
records for verification, at the time of inspection.

1. Copies of Agreements for each package.


2. Index plan for the projects.
3. Approved Designs and drawing for the various components.
4. GSI Geologists reports & experts committee reports, if any.
5. Latest progress bar charts, marked in different colors for the programme
and the progress.
6. In case of shortfall – reasons for short fall. In case the delay is
attributable to Contractor, copies of notices issued to the Contractor and
his response.
7. Placement registers and Quality Control registers.
8. Remarks of Quality Control / 3 rd party Quality Control Agency and
rectification carried out.
9. Inspection notes of Senior Officers issued periodically.
10. Land Acquisition, Forest Land Acquisition – Status Report.
11. R & R Status Report.

The concerned Executive Engineer of each package has to brief the Secretary
about the progress and problems at sites. The concerned Superintending Engineer /
Chief Engineer of the projects has to brief the Secretary on the overall planning
budget and coordination aspects.
RAJIV RANJAN MISHRA
SECRETARY TO GOVERNMENT

To
1. The Engineer-in-Chief, Irrigation, Errum Manzil, Hyderabad.
2. The Chief Engineer, HNSS, Ananthapur.
3. The Chief Engineer, TBP, Kadapa.
4. The Chief Engineer, Telugu Ganga Project, Srikalahasti.
5. The Chief Engineer, Velugonda Project, Ongole.
6. The concerned Superintending Engineer & Executive Engineer through their
Chief Engineers.

// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Circular Memo.No.14811/Reforms/2006-1, Dated 25-05-2006.

Sub:- Review on the progress of Irrigation works – Maintaining the quality


standards – instructions issued.

*****

Hon’ble Chief Minister while reviewing the progress of Irrigation works has
given strict instructions about maintaining required quality standards and strict
compliance of rules and guidelines while executing the works. Accordingly, following
instructions are being issued for compliance by all concerned without fail.

1. Works shall be executed strictly as per agreement conditions.

2. Quality control shall be given highest importance. Strict quality control


regime of uniform nature for various civil, mechanical, electromechanical
and other works, in tune with Agreement conditions and in conformity
with relevant BIS codes shall be established, if not in place already, and
implemented with due diligence.

3. Designs, HPs etc., shall be approved by the competent authority before


grounding.

4. Hon’ble Chief Minister has reiterated that Addendums / Corrigendums to


tender notices shall be bare minimum, if not completely avoided.
However, if there is any change in the scope of work, invariably, tenders
should be recalled and government’s sanction be taken.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To

The Engineer-in-Chief (Irrigation), Errum Manzil, Hyderabad.


The Chief Engineer, Hundri Neeva Sujala Sravanthi, Ananthaur.
The Chief Engineer, Tunga Bhadra Project, Kadapa.
The Chief Engineer, Telugu Ganga Project, Srikalahasthi.
The Chief engineer, Velugonda Project, Ongole.
The Concerned Superintending Engineer through their Chief Engineers.

Copy to

The PS to Secretary to Government (HS)


The PS to Secretary to Government (Projects)
The PS to Secretary to Government (RRM)
The PS to Special Secretary to Chief Minister.
The PS to Minister (M&MI)
Stock file / spare.

// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo No.5217 /Reforms/2006 Dated 13.07.2006

Sub:- Projects under EPC SYSTEM – Bank Guarantees – Orders – Issued.


Ref:- Government. Memo Mo.5217/Refoems/06 dated 23.02.2006

*****

Government vide reference cited has directed that the agreement concluding
authority shall verify the genuineness of the Bank Guarantee and after accepting the
Bank Guarantee have to communicate the same to PAO duly endorsing the
acceptance. The PAO should immediately communicate any lapses in the Bank
Guarantee within a week and also indicate when they will lapse.

All Superintending Engineers are hereby directed to verify the validity of Bank
Guarantee given by the contractors immediately. They are also directed to take up
this acceptance every month and on 5 th of every month must send a certificate to the
Government that all the Bank Guarantees under their jurisdiction are valid. In case
of any likely lapse of validity before the specified schedule they must initiate
corrective action well within time.

All the Superintending Engineers should follow these instruction without fail.
All Chief Engineers are requested to review and ensure compliance.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
The E-in-C (AW/IW) I & CAD Hyderabad.
The E-in-C (Irrigation) Hyderabad.
All Chief Engineers of I & CAD Department.
The Chief Engineers, Central Designs Organization, Hyderabad.
The Ex. Officio Advisor (Irrigation) Department
The Ex. Officio Secretary & Advisor (Telangana Projects)
The Ex. Officio Secretary & Advisor (Project Monitoring)
All the Superintending Engineers through Engineer-in-Chief (Irrigation), Hyderabad.

Copy to
PS to Principal Secretary, Finance (W&P) Department
PS to Secretary to Government (Projects)
PS to Secretary to Government (HS)
PS to Secretary to Government (RRM)
PS to Special Secretary to CM
All Sections of I & CAAD department
Stock file / spare copies

//Forwarded by Order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.5217/Reforms/2006 Dated:19.07.2006.

Sub:- I&CAD Department – EPC guidelines – Relaxation of certain conditions


of payment up to 05.08.2006 – instructions issued – Regarding.

Ref:- 1) Government.Memo.No.5217/Reforms/2006, dated 22.03.2006.


2) Fin. Dept. Memo.No.91/F3(2)/2006, Dt.01.03.2006.
3) Fin. Dept. Memo.No.91/F3(2)/2006-4, Dt.06.03.2006.
4) Government.Memo.No.10544/Reforms/2006-1, dated 20.04.2006.
5) Fin. Dept. Memo.No.91/F3(2)/2006, Dt.05.06.2006.
6) From Prl.Fin. Secy. (Works Projects) Deptt.,
D.O.Lr.No.50139/F3(2)/2006-1, Dt.03.07.2006.
*****

All Engineer-in-Chief / Chief Engineers of I&CAD Department are aware that


relaxations were given for the payments for compliance of guidelines issued in the
Memo 1st cited from time to time. At the request of the Department instructions
were issued to the Director of Works Accounts, Hyderabad in the reference 3 rd cited
to admit payments without insisting of Revised Administrative approval, technical
sanction and revised milestones upto 05.08.2006 and also permitted to make
payments upto 06.06.2006 of relaxation of time schedule.

2. Now, the Finance Department in the reference 6 th cited advised that


necessary instructions may be issued for fulfillment of all required sanctions as per
the EPC guidelines by end of July, 2006 before the succeeding payment cycle starts
from 20.08.2006 onwards.

3. In view of the above all the Engineer-in-Chiefs / Chief Engineers of I&CAD


Department are hereby instructed for fulfillment of all required sanctions as per the
EPC guidelines by end of July, 2006 before the succeeding payment cycle starts from
20.08.2006 onwards.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To

All Engineer-in-Chiefs of I&CAD Department.


All Chief Engineers of I&CAD Department.
Copy to all Advisors in the Department / PS to Secretaries / Finance Department.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.5217/Reforms/2006 Dated:04.08.2006.

Sub:- Works Accounts – EPC guidelines – Relaxation of certain condition for


payment up to 05.06.2006 – Regarding.

Ref:- 1) Memo.No.10544/Reforms/2006-1, dated 20.04.06 of I&CAD (PW)


Department.
2) Memo.No.5217/Reforms/2006, dated 19.07.2006.
3) U.O.Note No.54508/F3(2)/2006-1, dated 22.07.2006.

*****

The attention of all Engineer-in-Chiefs / al Chief Engineers of I&CAD


Department is invited to the instructions issued in the reference 2 nd cited (copy
enclosed) and they are requested to comply with the instructions issued therein to
avoid non-payment of bills in August 2006 payment cycle under EPC system.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All Engineer-in-Chief of I&CAD Department.
All Chief Engineers of I&CAD Department.

Copy to:
The Finance (W&P) Department.
The PS to Secretary to Government (HS).
The PS to Prl. Secretary (I&CAD)
The PS Secretary to Government (RRM)
The PS to Secretary (Projects)
The PS to Principal Secretary (I)
The PS to Special Secretary.
The PS to Joint Secretary (P)
Stock file
// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
FINANCE (WORKS & PROJECTS) DEPARTMENT

Circular Memo.No.54508/F3(2)/2006-4 Dated: 07.8.2006

Sub: Regulation of Payments in EPC contracts – Instruction already issued


reiterated for scrupulously – Reg.
Ref: Govt. Memo.5217/Reforms, I&CAD Department Dt: 23.02.2006

1. All the Pay and Accounts Officers / Asst. pay and Accounts Officers and Joint
Director of Works Accounts should be aware that the relevant agreement under EPC
contracts contain a provision that all payments in EPC system shall be made as per
Annexure II to Schedule – A of agreement only and these provisions supercede all
other provisions, if any, elsewhere in the agreements.

2. While issuing guidelines on EPC contracts in the reference cited, this was made
much more explicit at point II (i) as “In EPC system payments shall be made as per
annexure to Schedule – A of agreement which specifies the percentage of payments
component wise”

3. Certain instances are coming to the notice of Govt. that the above instructions
are not followed and payments ate being arranged on derived rates quantity wise as
exhibited in the Schedule A. this may result in front leading of contract amount for
payment, which is very irregular. Therefore, instructions are reiterated once again
that all payments in EPC contract shall be regulated as percentages of various
component as given if Annexure-II schedule of payments only and not in any other
manner.

4. They are also informed that the agreement provides a clause shoeing the priority
of various documents forming part of agreement. This priority order shall be strictly
adhered to and provisions as contained in the documents in order of that priority
only shall be adopted.

5. It has also come to the notice of the Govt. that certain instructions or
proceedings issued by Department Offices in contravention of provisions of the
agreement ate being followed in regulation of Payments. This is irregular and in no
case any payments prohibited or not contemplated by agreement provisions should
be allowed based on any orders issued by the Department Officers without approval
of Govt.

6. These instruction have to be followed scrupulously and any violation calls for
severe disciplinary action

N.RAMESH KUMAR
PRINCIPAL SECRETARY TO COVERNMENT

To
The Director of Works Accounts, Hyderabad.
Copy to all the JDWAs
I&CAD Department

// True Copy //
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION CAD (PW) DEPARTMENT

Memo.No.22575/Reforms/2006 Dated: 18.08.2006

Sub:- Regulation of Payments in EPC contracts – Instructions already


issued – reiterated for scrupulously compliance – Regarding.

Ref:- 1.Govt. Memo.No.5217/Reforms/2006, dated 23.2.2006of I&CAD


(PW) Department
2.Circular Memo.No.54508/F3(2)/2006-4, dated 7.8.2006of
Finance (W&P) Department.

A copy of the instructions issued in the reference 2 nd cited regarding


regulation of payments in EPC contracts is herewith communicated to all E.N.Cs /
Chief Engineer of I&CAD Department for strict compliance.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All ENCs / Chief Engineer of I&CAD Department (w.e)

Copy to:
Finance (W&P) Department
All Sections in I&CAD Department

// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.4514/Reforms/2007-1 Dated: 19.2.2007

Sub: EPC Contracts – Price Adjustment on materials – Regarding

*****
During series of discussions held during June and July 2004 on EPC contract
documents, it was decided that Price adjustment has to be allowed only for three
items viz., Cement, Steel and Fuels. But in some of the agreements and bid
documents, the Superintending Engineers and Chief Engineers are making provisions
for Price adjustment on other items like labour, copper and Aluminum etc. this is
against the decisions taken during the earlier meetings. The Chief Engineers and
Superintending Engineers are, therefore, requested not to include Price adjustment
on any other items except in Cement, Steel and Fuels as already decided. These
instructions may be followed while preparing bid documents and also while entering
into agreements.

HIRALAL SAMARIYA
SECRETARY TO GOVERNMENT

To
All Chief Engineer of I&CAD Department
All Superintending Engineers through Chief Engineer

Copy to:
The Engineer-in-Chief (AW/IW) I&CAD Hyderabad
The Engineer-in-Chief (Irrigation) I&CAD Hyderabad
The Engineer-in-Chief (Hydrology) Hyderabad
The Commissioner of Tenders, BRK Buildings, Hyderabad
The Finance (W&P) Department
The PS to Secretary (HS)
The PS to Secretary (Projects)
The PS to Secretary (RRM)
All Advisors in the Department
Stock file

// Forwarded By Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATON & CAD (PW) DEPARTMENT

Memo.No.4514/Reforms/2007-2, Dated: 19.2.2007

Sub: Procurement – Invitation of tenders for Irrigation Project Works – Pre-


bid Conferences – Procedure for issuing clarifications during Pre-bid
Conferences with Contractors – Regarding.

1. During discussions on certain issues, it was brought to the notice of the


Government that pre-bid Conferences are being held in some cases at the
Superintending Engineer level only, instead of holding them at the Chief Engineer’s
level. In some of the cases, the clarifications given are totally in variance to the
scope of the work, which is not desirable.

2. The Chief Engineer / Engineer-in-Chief and the Superintending Engineers are


requested to follow the procedure as noted below while issuing clarification on the
issues raised during the Pre-bid Conference.

a) Pre-bid Conference may be held by the concerned Chief Engineer


only at least 10 days before the last date for receipt of tenders.
b) The Chief Engineers then may refer all the issues raised during
pre-bid Conferences along with possible clarifications to the Committee
constituted by the Government to finalize I.B.M. values
c) In no case clarifications shall be given, which are likely to change
the original scope of the work
d) In case, it becomes necessary to change the scope of the work, as
notified in the Notice in the Inviting Tenders, it should be submitted to the
Government and necessary orders of the Government for revising scope of
work shall be obtained. In such case a fresh Notice Inviting Tenders may
have to be issued with the revised scope of work.

HIRALAL SAMARIYA
SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (AW/IW) I&CAD Department
The Engineer-in-Chief (Irrigation) I&CAD Department
The Engineer-in-Chief (Hydrology) I&CAD Department
All the Chief Engineers of I&CAD Department
All the Superintending Engineers through Chief Engineers
The Commissioner of Tenders, BRK Buildings, Hyderabad
The Finance (W&P) Department
The PS to Secretary (HS)
The PS to Secretary (Projects)
The PS to Secretary (RRM)
All Advisors in the Department
Stock file

// Forwarded By Order //

SECTION
OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

P.S. Veligonda Project – Deletion the work of feeder canal from K.M. 0.00 to
K.M.0.500 from the scope of Package – II and entrustment of the same as on
additional item to Package – I – Orders – Issued.
-----------------------------------------------------------------------------------------------
IRRIGATION & C.A.D. (PW:MAJOR IRRIGATION-II) DEPARTMENT

G.O.Ms.No.98, Dated : 16-04-2007,


Read the following:-
1) From the Chief Engineer (Projects), Ongole, Letter
No.C.E(P)/OGL/DEE3/AEE3/21/2005/P.I/Vol.2, dt.25-01-2007.
2) From the Chief Engineer (Projects), Ongole, Letter
No.C.E(P)/OGL/DEE3/AEE3/21/2005, dt.14-03-2007.

*****
O R D E R:-

The Chief Engineer (Projects), Ongole in his letter read above has reported
that the work of construction of tunnel and other allied works under Package – I of
VGP is being executed by M/s SABIR – SEW PRASAD (JV) vide Agreement No.3
VGP/2005-06 on EPC turn key system for an amount of Rs.624.00 Crores at a
discount of 9.87% over IBM value. According to agreement conditions, the agency
has to execute an exist channel of 100m length from the end point of tunnel. As the
work is proposed to be carried out by TBM, is requested by the agency that 100m is
not sufficient to locate and housing the TBM, and other equipment and as such they
wanted as additional length of 500m of feeder canal which is under the scope of
Package-II. The Package-II works are being executed by M/s Jaiprakash – Gayatri
(JV) on EPC Turn Key system vide agreement No.3 VGP / 04-05 for an amount of
Rs.254.50 Cr at a discount of 4.48% over IBM value.
2. The Chief Engineer (Projects), Ongole has stated that M/s Sabir Sew Prasad
(JV) has been examined and found justifiable since 500m of Feeder canal is
essentially required by them to carry out the tunnel work with TBM. In view of this,
it is proposed to delete the work of feeder canal from Km 0.00 to Km 0.500 from the
scope of Package-II duly deducting the corresponding amount of Rs.3,58,64,644/-
and limiting the original agreement to Rs.250,91,35,356/- and it is proposed to
entrust above deleted work to M/s Sabir-Sew Prasad (JV) as an additional item under
clause 39.3 of the agreement at a fixed lumpsum amount of Rs.3,38,40,875/-.
3. This issue was placed before the Committee constituted in G.O.Ms.No.121,
I&CAD (PW-COD) Dept., dt.15-10-2004. The Committee examined the above issue
and recommended to obtain the consent letters from both the EPC Contractors of
Package I and Package II. Accordingly, the Chief Engineer (Projects), Ongole has
obtained the consent letters from the Agencies and requested to issue necessary
orders delete the work of feeder canal from Km.0.00 to Km.0.500 from the scope of
Package-II and entrust the same as an additional item to Package-I of Veligonda
Project.
4. After careful examination, Government hereby accept the proposal of the
Chief Engineer (Project), Ongole at Para (3) above and delete the work of feeder
canal from Km.0.00 to Km.0.500 from the scope of Package II and entrust the same
as on additional item to Package-I of Veligonda Project in the light of the agreement
provision and entrust the above deleted work to M/s Sabir-Sew Prasad (JV) as
additional item under clause 39.3 of the agreement at a fixed lumpsum amount of
Rs.3,38,40,875/- (Rupees three crores thirty eight lakhs forty thousand eight
hundred and seventy five only).
5. The Chief Engineer (Projects), Ongole has directed to take necessary action,
accordingly.
6. This order issues with the concurrence of Finance (Works & Projects)
Department vide their U.O.No.907/F2(1)/07-1, dt.28-3-2007.

(BY ORDER AND IN THE NAME OF THE GOVERNMENT OF ANDHRA PRADESH)

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT
To
The Chief Engineer (Projects), Ongole.
The Engineer-in-Chief (Irrigation), I&CAD Department, Hyderabad.
Copy to:
The Finance (W&P) Department. The Accountant General, A.P., Hyderabad.
The Director of works & Accounts, Hyderabad. P.S. to Spl. Secretary to C.M.
P.S. to Minister for Major & Medium Irrigation. P.S. to Secretary to Government,
(RRM)
SF/SC
// FORWARDED :: BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW.MAJ.IRR.IV) DEPARTMENT

Memo.No.4370/Maj.Irr.IV.1/07-1 Dated:26-04-2007

Sub:- Arugula Rajaram Guthpa Lift Irrigation Scheme – Adjustment of


mobilization advance against progress of work – Modification in
agreement clause towards mobilization advance – Regarding.

Ref:- From the Commissioner, Planning & Development of Godavari Basin,


Hyderabad Lr.No.Comm/GB/DCE/DEE/AEE/22183, dt.13.02.2007.

*****

1. The Commissioner, Godavari Basin in the reference cited has submitted


that mobilization advance of Rs.14,45,72,000-00 was paid at 10% of contract value
excluding the cost of operation and maintenance portion in two spells at 5% each in
February 05 and in March – 05 to M/s KCCPLIHP-BRC-TAIPPL-KBL-Joint Venture
against the Bank Guarantees for the equivalent amount. Commissioner, Godavari
Basin has submitted that while making running bill payment, the mobilization
advance was recovered along with the interest and the Bank Guarantees were then
released for the amount recovered. He has submitted that the PAO is refusing to
admit the claims of the scheme, unless the released Bank Guarantees are replaced in
view of the agreement clause 14.2.3. The Commissioner, Godavari Basin has
requested the Government to modify the agreement clause in view of the fact that
mobilization advance along with interest once recovered, the purpose of this specific
Bank Guarantee is already served and is not required to be kept alive.

2. Government after careful consideration of the above facts has decided to


amend the Clause 14.2.3 of the agreement with M/S KCCPLIHP-BRC-TAIPPL-KBL
(Joint Venture) for A.R. Gutpha Lift Irrigation Scheme as follows:

“The value of Bank Guarantee for the advance payment given to the
Contractor can be progressively reduced by the amount repaid by the
Contractor as certified by the Executive Engineer.”

3. This order is issued with the concurrence of the Finance (W&P) Dept., vide
their U.O.No.1260/F4(1)/07-1, dt.21.04.2007.

ADITYA NATH DAS


SECRETARY TO GOVERNMENT

To
The Commissioner,
Planning & Development,
Basement Floor, Jalasoudha Building,
Errum Manzil, Hyderabad – 500 082.

Copy to:
The Finance (W&P) Department

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW:MAJOR IV) DEPARTMENT

MEMO NO.9669/Maj.Irr.IV.1/07-1 Dated:02-05-2007.

Sub:- JCRDLIP Phase-II – Price Adjustment for steel, cement and POLs –
Clarification orders – Issued – Regarding.

Ref:- From the Chief Engineer, GLIS, Warangal,


Lr.No.C.E/GLIS/DCE/DEE/OT1/TS2/ 471/ Iset/11 Nos, dt.29-03-2007.
*****
The attention of the Chief Engineer, G.L.I.S., Warangal is invited to the
reference cited and he is informed that as per the agreement conditions concluded
between the Department and the Agency, separate Government orders are not
required for admitting the price adjustment in respect of Cement, Steel & POLs
components for which formulations are already specified in the agreements.

2. The proposals where the formulations already exists in the agreements and there
is no deviation from the agreement, Chief Engineer will inform to the Government of
action being taken at his level.

3. The above clarification is issued with the concurrence of Finance (W&P)


Department vide their U.O.No.4019/F4(1)/07-1, dt.28-04-2007.

ADITYANATH DAS
SECRETARY TO GOVERNMENT

To
The Chief Engineer, G.L.I.S.,
K.C.Colony, Chittagattu, Warangal.

Copy to:
The Finance (W&P) Deptt.,
Prl. Secretary, I&CAD/Secretary (RRM)/Secretary (A)/Secretary (SB).
SF/SC/
// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No. 37245/Reforms/2007 Dated:11-02-2008


Sub:- Indira Sagar Polavaram Project Canals – Structures Payment Schedule
– Sub-division into appropriate sub components – Instruction – Issued.

Ref:- From Chief Engineer Indirasagar Polavaram Project


Letter. No.CE/ISPP/DCE/OT.I.AE2, dated 26.12.2007

In the reference cited, the Chief Engineer, ISPP has reported that as per
Clause 42.1 of General Condition of contract, the CM & CD works (structures) the
intermediate payment will be in three stages i.e., (a) completion of foundations
including earth work, (b) completion of sub-structures: and (c) completion of super
structures including miscellaneous items. The mode of payment in this regard will be
30% after completion of foundations 30% after completion of sub-structures and
balance 40% aftercompletion of individual structures. It is brought to the notice of
Government that Indira Sagar Main Canals are very wide major canals with width CM
& CD works varying from 100 m to 150 m and that these structures are having
different components like barrels, piers, abutments & returns, Drop and lift walls,
Transitions on Upstream and downstream, aprons etc., at different elevations. The
Chief Engineer has started that executing agencies are expressing difficulties in
completion of the foundation, substructure, superstructure in one stretch to get the
eligibility for Stage payment: and in view of large size of the structures and huge
amounts gets locked up if payments are not released till each stage of work is
completed in all respects.

2. The issue was discussed in the State Level Standing Committee in its meeting
held on 17.12.2007 and recommended that in view of large width of structures
involved in the main canals of Indira Sagar Polavaram Project, to permit the Chief
Engineer to sub divide the intermediate payments or stage payments stipulated in
the Agreement under Clause 42.10 if General Conditions of the contract into
appropriate sub components within each stage payment stipulated in the said clause
of the agreement in respect of structures of canal package works of Indira Sagar
Polavaram Project as a special case.

3. The Government after careful examination hereby permit all the Chief
Engineer to revise the payment schedule of the structures on main Canal, wherever
the length of the structures is 40 m and above subject to ensuring that the overall
payment is limited to the agreement value

4. This Memo issues with the concurrence of Finance (Work and Projects)
Department vide their U.O.No.SP 692/ F7 (A1)/08-1, dated 30.1.2008

SUTIRTHA BHATTACHARYA
SECRETARY TO GOVERNMENT
To
All Chief Engineers of I&CAD Department
Copy to:- All Engineers-in-Chief, I&CAD
Copy to:- All Sections
Copy to:- All Advisors
Copy to:- All PS to Secretaries (RRM)
Copy to:- PS to Minister (M&MI)
Copy to:- Stock file / spare

// FORWARDED BY ORDER//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo No.16316 /Reforms/2006 Dated: 31.03.2008

Sub:- Irrigation & CAD Department – Execution of Project Works –


Recovery of Mobilization advance - clarification – Issued.
Ref:- 1) From the Chairman, AP Builders Association representation Dt:
9.3.2006
4) From M/s Navayuga Transstroy JV Hyderabad representation
No.1167 /Irrigation /214, dates 3.6.2006
5) From the ENC(AW) I & CAD Hyderabad Lr.No.Rc./Engineer-in-
Chief(AW)/ADA/AE1/24686/2004,dated:1.12.2006.

*****

the Chairman, Andhra Pradesh Builders Association Hyderabad has


represented that the repayment of loan amount together with interest is to
commence form the bill by which time 10% of the contract amount was already
booked up to its preceding bill and that the deduction should be made at 20% on the
amount i.e. net payable of that Bill excluding the amounts paid till the stage of
recovery is reached.

All the Engineers-in-Chief and Chief Engineers are informed that the general
instructions issued in Government Memo.No.5217/Reforms/2006 dated:23.02.06 on
the subject are reiterated. However, specific conditions of contract will prevail.

This Memo issues with the concurrence of Finance (W&P) Department vide
their U.o.Np.381/F8(A1)/08,dated:5.3.2008.

RAJIV RANJAN MISHRA


Secretary to Government

To
All Engineers-in-Chief (Admn.Wing) I & CAD Department, Hyderabad.
The Engineers-in-Chief (Irrigation.Wing) I & CAD Department, Hyderabad.
The Engineers-in-Chief (Irrigation) I & CAD Department, Hyderabad.
The Engineers-in-Chief (Medium Irrigation)I & CAD Department, Hyderabad.
All Chief Engineers of I & CAD Department.

Copy to
Finance (W&P) Dept
TR & B/MA & UD/PR & RD Dept.
All secretary in I & CAD Dept.
All Advisors in I & CAD Dept.
All Sections in I & CAD Dept.
SF/SC

//Forwarded by Order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.31960/Reforms/2007-1 Dated:27.05.2008.

Sub:- I&CAD Department – Payments on 3rd stage of CM & CD Works –


Instructions – Issued.

Ref:- From the Chief Engineer North Coast, Visakhapatnam letter


No.C.E/NC/VSP/ DEE4/AE2/TBP/EPC-II/Vol.8, dated 20.10.2007.

*****
The Chief Engineer, North Coast in the letter cited has brought to the notice
of Government that as per Clause 42.1 of the Agreement “in respect of CM&CD
works (structures), the intermediate payments will be in 3 stages i.e., (a) completion
of foundations including earth work (b) completion of substructure; and (c)
completion of super structure including miscellaneous items; that the mode of
payment will be 30% after completion of foundation, 30% after completion of
substructure and balance 40% after completion of individual structure”. Completion
of foundations includes earth works, sub-structure and super-structure (slab) of CM
& CD works are to be done by the Agency within three months of grounding of CM &
CD works, but completion of miscellaneous items like bed pitching, Revetment, canal
lining takes 8 to 12 months in order to allow the banks for residual settlement.
Thus, the payment of 3rd stage 40% is being held up for 8 to 12 months in view of
non-completion of miscellaneous items. It is stated by the Chief Engineer that
therefore financial progress could not be achieved on par with physical progress.

2. The State Level Standing Committee in its meeting held on 15.10.2007, after
examining the issue has recommended to Government to approve the amendment
towards release of 30% payment against 40% in the 3 rd stage of the Agreement
after completion of deck slab of the structure (CM & CD works) and remaining 10%
to be released after completion of the structure in full shape for all EPC turn key
system works and that the same procedure may also be followed in other similar
packages. However, the Committee has recommended that the Chief Engineers are
at liberty to withhold more than 10%, if they feel that the 10% withheld amount is
not sufficient to complete the miscellaneous items.

3. Government after careful examination accepts the recommendations of State


Level Standing Committee to release 30% payment against 40% in the third stage of
the Agreement after completion of deck slab of the structure (CM&CD works) and to
release remaining 10% after completion of the structure in full shape for all EPC turn
key system works and that the same procedure shall be followed in other similar
packages. This is applicable to CM &CD works except Acqueducts and Super
passages. The Chief Engineers are at liberty to with-hold more than 10%, if they
feel that the 10% with held amount is not sufficient to complete the miscellaneous
items.

4. This order issues with the concurrence of Finance (W&P) Department vide
their U.O.No.SP.3959/F7(A1)/2008-1, Dated 31.03.2008 and
U.O.No.2444/F7(A1)/08-1, dated 25.05.2008.

SUTIRTHA BHATTACHARYA
SECRETARY TO GOVERNMENT
To
All Engineer-in-Chief of I&CAD Department.
All Chief Engineers of I&CAD Department.

Copy to:
The Accountant General, Andhra Pradesh, Hyderabad.
The Finance (W&P) Department.
PS to Minister (M&MI).
PS to Secretary (RRM) / Secretary (AD) / Secretary (SB)
All Advisors in the Department.
All works Sections in the Department.
Stock file / spare copies.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT PF ANDHRA PRADESH
ABSTRACT

Memo.No.31246/Reforms/2007 Dated:09.06.2008

Sub: Usage of MILD STEEL PIPES for Lift Irrigation Projects – certain
guidelines – amendment issued.

Ref: Circular Memo.No. Dir.(GB)/29//2005,Dated:26.09.2005.

The attention of all the Engineer-in-Chief and Chief Engineers of I&CAD


Department is invited to the reference cited.

It is informed that ‘For Welding electrodes, equivalent brand conforming to


I.S. Standards shall also be used’

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All the Engineer-in-Chief of I&CAD Department
All the Chief Engineers of I&CAD Department
Copy tops to Secretaries
Copy to PS to M (M&MI)
Copy to all Advisors in the Department
Copy to stock file /scs.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.16706/Reforms/2008 Dated:21.06.2008.

Sub:- I&CAD Department – Review the progress of works of Irrigation


Projects – Certain Instructions – Issued.

Ref:- Government I&CAD Department.


Memo.No.12775/Maj.Irrgn.I(2)/2008, dated 28.05.2008.

*****

The Hon’ble Chief Minister reviewed the progress of works of Irrigation


projects on 01.05.2008. in terms of decision taken therein the following instructions
are issued.

1. A realistic assessment of the present progress of the works of the Agencies


within their jurisdiction has to be made and “such of the Agencies who are
found poor in the progress and failing in Mile stones may be recommended for
stopping from further bidding till such time they makes good the shortfall in
Mile Stones in the projects already under execution, duly following the
specified procedure for this purpose.

2. Breaches occurred during the last 2 years causing inundation of large areas
should be closed on top priority before the onset of Monsoon. The concerned
Chief Engineer will be held responsible, if there are any instances of flood
damages during the ensuing Monsoon season and they shall take necessary
measures for flood protection on priority.

3. Under Modernization works, the Chief Engineers are directed to see that the
sectioning of the canals to the standards is to be completed on top priority to
ensure free flow of water during Khariff 2008.

4. All the officials and Agencies are specifically informed that none will be spared,
if their action / inaction causes delay in the March on Jalayagnam and severe
appropriate action shall be taken on the defaulters.

ADITYA NATH DAS


SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation), I&CAD Department.
The Engineer-in-Chief (Administration) I&CAD Department.
All the Chief Engineers of I&CAD Department.

Copy to:
The PS to All Secys in I&CAD Department.
All Advisors in I&CAD Department.
I&CAD (Maj.Irrgn.I) Department.
Copy to Spl. Officer (Tech.)

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo No.22500/Reforms/2008-1, Dated: 20.08.2008

Sub:- Irrigation & CAD Department – Execution of Project Works –


Recovery of Mobilization advance – Issued.

Ref:- 1 Government Irrigation & CAD (PW) Department Memo No.16316


/Reforms/2006, dated: 31.03.2008
2 Chief Engineer (Projects) Mahaboobnagar
Lr.No.CE(P)/MBNR/AMRP/W16/8466/2005/Vol.IX819, dt. 24-06-
2008

@@@

1. The attention of all the Engineer-in-Chief and Chief Engineer is invited to the
Memo. Cited, wherein the general instruction issued in Government Memo.
No.5217/Reforms/2006 in the subject were re-iterated, duly making it clear that
specific conditions of contract will prevail.

2. The Engineer (Projects), Mahaboonnagar in the letter cited has requested to


effect recovery of Mobilization advance only for the running bills at 20% with out
including the amount already paid in previous bills i.e., first 10% of the Agreement
amount and suggested that this 20% amount along with interest on this amount
upto sate only be recovered in each part bill, instead of interest on the total
mobilization advance.

3. In this connection, a reference is drawn to instructions issued at para 17 of


Government Irrigation & CAD Department Memo.No.5217/Reforms/2006,dt.23-2-
2006,which contains three distinct parts as indicated below:-

i. The deduction of the advance commences in the next interim


payment following that in which the total of such payments to Contractor
teaches 10% of Contract value.
ii. The deduction will be made at the tater of 20% of the
amount of all the interim payments together with interest.
iii. It specifics that the exclusion of amounts paid till the stage
of recovery is reached is not correct.
4. The proposal is examined in consultation with Finance Department and it is
noted that implementation of part (iii) with out Considering the Parts (i) and (ii) will
result in exceeding the deduction on account of Mobilization advance to more than
20% and at times, it may exceed the total bill amount fir that interim payment
resulting in cash flow problem thereby impacting the progress of the work.
5. Therefore, it is decided that the recovery to wards repayment of Mobilization
advance and interest on that starts only from the next running bill after 10% of the
Contract value is touched. Any recovery on he interim bills towards Mobilization
advance should be limited to the 20% on each such interim payment bill till
mobilization advance with interest is completed recovered. The 20% recovery should
be appropriated towards principal amount of mobilization advance and interest out
standing on the above amount on that date should be recovered additionally.
6. The above instructions shall be followed with immediate effect.
7. This memo. Is issued with the concurrence of Finance (W&P) Department
U.O.No. SP 9798/F5(A1)08-01, dt. 31-7-2008 and U.O.No.3696/F5(A1)/08-1, dt.14-
8-2008.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT
To
All the Engineer-in-Chief of Irrigation & CAD Dept.
All the Chief Engineers of Irrigation & CAD Dept.

//Forwarded by Order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo No.23724 /Reforms-A/2008-1, Dated: 19.11.2008


Sub:- Mobilization advance – Levy of interest on Mobilization advance in EPC
contracts beyond the Agreement period - Instructions – Issued - Reg.

Ref:- 1. Govt. Ms.No.94, Irrigation & /CAD (PW-COD)Dept. dt.1.7.2003.


2. Govt. Irrigation & CAD Dept. Memo. No.5217/Reforms/06,Irrigation
& CAD Dept. dt.23.2.2006.

@@@

1. As per G.O.Ms.No.94, Irrigation & CAD (PW-COD) Department dt.1-7-


2003(Annexure), the contractors for works exceeding more than RS.1.00 crore of
estimated cost value are permitted to avail the facility of Mobilization advance upto
10% of the value of the contract against an unconditional and irrevocable Bank
Guarantee. The advanced will attract a suitable rate of interest (as per Govt.
borrowing rate) and be deducted in suitable installments from the bills of the
contractors.

2. The recovery of mobilization advance i.e., deduction of the advance


commences in the next interim payment following that in which total of such
payments to the contractor reached 10% of contract value. The deductions will be
made at the rate of 20% of the amount of al the interim payment together with
interest. Subsequently certain clarification were issued in this regard in Govt.
Irrigation & CAD Dept. Memo. No.22500/Reforms/2008-1, dt.20.8.2008.

3. It is observed that certain agreements of the works of the EPC contracts


contain a clause that no interest will be levied on Mobilization advance provided to
the EPC Agency beyond the agreement period.

4. In this connection, the following instructions are issued for Strict Compliance.

i. The Engineer-in-Chief/ Chief Engineer are directed not to provide clause as


stated at para 3 above in future agreements .
ii. In case, an agreement already provides a clause specifying that “No interest
will ne levied on Mobilization advance provide to the Agency beyond the
Agreement period, the consent of the Agency/Contractor for deletion of the
same from the existing agreements in force is necessary. after obtaining the
same in writing for modification of clause, supplemental agreement has to
be concluded.
iii. If the contractor does nor give his consent, write off orders have to be got
obtained for the loss of interest and disciplinary action taken against the
officer responsible for the loss of interest.
5. This Memo. Is issued with the concurrence of Finance (W&P) Dept. vide
their U.O. No.4403/F8(1)/08-1, dt.22-10-2008.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT
To
All the Engineer-in-Chief of Irrigation & CAD Dept.
All the Chief Engineers of Irrigation & CAD Dept.

Copy to:
The P.S. to Secy. (Projects)/The P.S. to Secretary (RRM)/The P.S. to Secy. (AD)
The Finance (W&P) Department.
The Special Officer (Technical).
SF/SC.

//Forwarded by Order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW-REFORMS) DEPARTMENT

Memo.No.22829/Reforms(A1)/2008 Dated:23.12.2008.

Sub:- Irrigation & CAD Department – Release of Retention money against


Bank Guarantees – Amendment issued – Regarding.

Ref:- 1. Govt.Memo.No.5217/Reforms/2006, Irrigation & CAD Dept.


Dt.23.02.2006.
2. Minutes of the Advisory Committee held on 28.07.2008.

*****

The following procedure is specified for release of Retention amount against


Bank Guarantee, vide para (6) of Annexure – I to Government Memo first read
above:-

i. Release of the retention amount against Bank Guarantee in multiples of


Rs.25 Lakhs / 50 Lakhs.
ii. The retention amount in multiples of Rs.1000/- against interest bearing
securities subject to condition that the rate of progress is maintained.
iii. The 2.5% EMD that needs recovery in final bill shall be in cash only.

2. The Advisors Committee in its meeting held on 28.07.2008 discussed the


above issue in detail and opined that Retention amount is to be released against
Bank Guarantee keeping the other 2.5% as cash only till the defect liability period is
over. During the discussions, the Committee observed that in the item No.6 (iii) of
Annexure to Government Memo No.5217/Reforms/2006, dated 23.02.2006, it was
inadvertently mentioned as 2.5% EMD instead of 2.5% Retention amount that needs
recovery in final bill shall be in cash only, and opined that at any time minimum
2.5% of Retention amount cash should be maintained as Retention money in terms
of the said Memo.

3. Keeping in view of the above recommendations, the following Amendment to


para 6(iii) of Government memo first cited is issued.

FOR READ AS

“The 2.5% EMD that needs “Since 2.5% of the total value of work
recovery in final bill shall done is to be retained as security from
be in cash only” final bill an amount equivalent to 2.5% of
the amount of each running bill shall be
retained in cash till the end of defect
liability period”.

4. This memo is issued with the concurrence of Finance (W&P) Department vide
their U.O.No.4648/F8(1)/08-1, dt.06.12.2008.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation Wing), Hyderabad
The Engineer-in-Chief (Irrigation) Hyderabad
All other Engineer-in-Chief and all the Chief Engineers of Irrigation & CAD.
The Director of Works & Accounts, Hyderabad.
SF/SC

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW-MAJ.IRR.IV) DEPARTMENT

Memo.No.30293/Maj.Irr.IV.1/06-1 Dated: 28.10.2006.

Sub:- Mahatma Gandhi (Kalwakurthy) Lift Irrigation Scheme Package No.29


– Constitution of Committee to assess the Deviations or savings from
the Agreement – Orders – Issued – Regarding.

Ref:- From the C.E(P)MBNR,letter No.C.E/(P)/MBNR/H/MGLIP/P.29/677,


Dt.24.10.06.

*****

The Chief Engineer (Projects), Mahaboobnagar has informed as per the


agreement for the works in package No.29 of Mahatma Gandhi Kalwakurthi Lift
Irrigation Scheme, the bed width of the canal to be provided is 20m for a length of
120 km. But, the agency is insisting for reduced bed widths as per the proposed
ayacut and expressed their inability to give guarantee for performance of the canal
and are disputing the designs in the reference of agency letter dated 16.09.2006.

2. He is requested that a committee with the following officers may be appointed


to examine the designs of the works Package – 29 of MGLIP and to assess any
deviation from the agreement as well as any savings and also to suggest suitable
measures to be taken in executing the work for proper function of the system.’

i) Engineer-in-Chief (Irrigation) … Member


ii)Chief Engineer, Central Design Organization, Hyd … Member
iii)Advisor (T.P) … Member
iv)Chief Engineer (Projects), Mababoobnagar … Member
Convenor

3. Under the circumstances explained by the Chief Engineer (Projects),


Mahboobnagar a committee with the above composition is formed to examine and
recommend on the issues mentioned below in respect of package No.29 of Mahatma
Gandhi Lift Irrigation scheme.

a) to assess the deviation if any made from the Agreement.


b) to estimate the savings anticipated in certain items proposed in the
agreement.
c) Adjustment / Regulation of savings estimated from the EPC contract
value.
d) to suggest suitable measures to be taken in executing the works of
package No.29 for proper function of the system.

4. The Committee shall furnish the report in the matter to Government with in
15 days.

HIRALAL SAMARIA,
SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation)
I&CAD Department, Hyderabad
The Chief Engineer, Central Design Organization, Hyderabad.
The Advisor, (T.P)
The Chief Engineer (P), Mahaboobnagar.

Copy to:
P.S. Secretary to Government.
SF/SC
// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (MAJ..IRRGN.,III) DEPARTMENT

MEMO.NO.16937/Maj.Irrgn.,III(1)/06-2 Dated: 16-11-2006

Sub: EPC contracts in irrigation projects – Approval of designs – Reg.

*****

1. It is observed that some of the Chief Engineer are referring the issues related
to approved designs of irrigation structures to the Government stating that that
design approved by the Chief Engineer, Central Designs Organisation is in deviation
with the Agreement. In this connection, the following instructions ate issued:-

1. According to the Agreements of the works/packages, the Chief Engineer.,


CDO., is the competent authority for approval of the designs.
2. The services of design, consultants & experts shall be utilized to guide and
assist the Chief Engineer, CDO., in finalization of the best design on sound
technical proposals and other considerations to safe guard the interest of
the Government.
3. The Chief Engineer, CDO., will thoroughly ensure that all the design
requirements are complied with before approving the designs.,
4. The Chief Engineer, concerned of the project shall see that any savings
resulting out of the approved design in deviation with the agreement
should accrue to the Government.
5. The Chief Engineers are requested to furnish the action taken report in the
matter.
6. All such cases of deviations have to be invariably reported to Government.

2. The report of the Memo. may be acknowledged.

HIRALAL SAMARIYA
SECRETARY TO GOVERNMENT

To
All Chief Engineer, under the control of I&CAD Department
All Sections, I&CAD (PW/IW) Department
Copy to Joint Secretary to Govt.(T).
Copy to: P.S. to Secretary , (HS)/P.S. to Secretary ,(RRM)/P.S. to Secretary, (P)
SF/SC

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW REFORMS) DEPARTMENT

Memo.No.26221/Reforms/2007 Dated: 17th September 2007

Sub:- Irrigation Projects – Approvals of Hydraulic Particulars & Designs of


Structures – Instructions issued.

During the meeting held to review the progress of works of Projects taken up
for execution under Jalayagnam Programme, it is noticed that delays are occurring in
the submission and approval of Hydraulic particulars and designs of the structures.
In order to avoid such delays, the following instructions are issued.

1. It is the responsibility of the Project Engineers to see that the


Hydraulic particulars (HPs) and Designs of structures are approved
at their level expeditiously.

2. Project Engineers should contact the agencies in person and obtain


clarifications and rectifications wherever required for approving the
Hydraulic particulars and Designs of structures. Unnecessary
correspondence leading to delay in finalization of Hydraulic
particulars and Designs shall be avoided to the extent possible.

3. It is responsibility of the EPC agency to furnish Hydraulic


Particulars and Designs in full shape and in no case they should
delay submission of the same and shall rectify the defects pointed
by the Project Engineers immediately. They should be in constant
touch with the Project Engineers for this purpose. Any deviation of
these instructions and any delay caused on account of this will be
viewed seriously and recorded against the agency for initiating
further action as per Rules and Agreement Conditions.

4. The Project Engineers should maintain a register for this purpose.


The approval should be given within one week and pendency
beyond this period without valid reasons will entail disciplinary
action. Besides, it is deemed that the Project Engineers have no
objection on the hydraulic Particulars and Designs and they will
automatically go to next higher authority for scrutiny and further
action. The Project Engineer will be held responsible for the delay
and non-scrutiny and suitable disciplinary action will be taken
against them for this lapse.

5. The Project Engineers and the Agencies should liaison with Chief
Engineer, Central Designs Organization, furnish action promptly
and obtain approval to the required Designs.

6. These instructions should be strictly adhered to and the


Superintending Engineers / Chief Engineers are directed to monitor
and send special reports to Government on the status of pendency
and clearance every fortnight to the Secretaries concerned.

2. The receipt of this Memo may be acknowledged.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To

All Engineer-in-Chief, Irrigation & CAD Department.


All Chief Engineers, I&CAD Department,
All Superintending Engineers of all Projects through Chief Engineers.
Copy to all Advisors.
Copy to All Sections.Copy to P.S. to Secretary (RRM) / Secy. (AD) / Secy. (P)
Copy to JS (T)
Copy to SF/SCs.
// forwarded by order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Committees – High Power Committee of Experts in Electro – Mechanical Systems –


Constituted – Orders - Issued.

IRRIGATION & CAD (MAJ.IRR.IV) DEPARTMENT

G.O.Ms.No.358, Dated:05.06.2006.

*****
ORDER :

Government hereby constitute a High Power Committee with the following


Experts in Electro-Mechanical system to go into the technical issues of design and
manufacturing capabilities of the Firms which have been sub-contracted by the EPC
Contractors of Irrigation Projects. The committee also may go into the tender and
agreement conditions and report whether the design and manufacturing procedure
are as per specifications in the Agreement.

(1) The Chief Engineer Central Design Organization - Chairman


(2) Sri Adiseshaiah, Director, Technical, APGENCO - Member
(3) Sri Penta Reddy, Superintending Engineer (Retired) - Member
APGENCO
(4) Sri Hari Singh, Superintending Engineer (Retired) - Member
Consultant
(5) Sri C.Chandra Mohan, Engineer-in-Chief (Retired) - Member
Consultant

2. The above High Power Committee shall inspect all the Lift Irrigation Schemes
particularly Godavari Lift Irrigation Scheme II, Kalwakurthi Lift Irrigation II, Bhima
Lift Irrigation II, Koil Sagar, AMRP Low Level Canal and any other specified schemes
and submit its recommendations / reports to Government in 1 month.

3. The Engineer-in-Chief (Irrigation Wing) shall take necessary action in the


mater accordingly.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

HIRALAL SAMARIA
SECRETARY TO GOVERNMENT
To
The Engineer-in-Chief (IW & AW), Hyderabad.
THE Chief Engineer, Central Design Organization, Hyderabad.
The Members through the Chief Engineer, Central Design Organization, Hyderabad.

Copy to:
All Chief Engineers under the control of I&CAD Department.
PS to Special Secretary to C.M.
PS to Minister (M&MI)
P.S. to Minister (Minor Irrigation)
P.S. to Minister (LIS Irrigation)
Finance Department/Finance (W&P) Department.
PS to Secretary to Government, I&cAD Department.
All Officers and all section of I&CAD Department.
The SF/S.C.
// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW:REFORMS) DEPARTMENT

Memo.No.10951/Reforms/2007 Dated:20.04.2007.

Sub:- Designs of structures in packages under EPC contracts – Submission of


Monitoring reports – Regarding.

*****

During review of progress of works, it is noticed in many packages under EPC


contracts, the progress is not up to the mark. Even the designs of a number of
structures are still pending at various levels. Some of the EPC Contractors have
brought to the notice of the Government stating that much delay is taking place in
processing the designs submitted by them and ultimately communicating the
approved designs to them. In order to avoid delays in processing and also to
facilitate close monitoring, the following guidelines are issued.

1. The EPC Contractor has to submit the designs with drawings, calculations
and relevant field data required for designs to the Engineer-in-Chief duly
noting the date of submission and expected date of approval.

2. The EPC Contractor has to follow up the designs, so that he will be able to
attend to the remarks raised at different levels including those of
approving authority.

3. On receipt of the designs and field data, the Executive Engineer has to
verify the field data and satisfy about the adequacy and correctness of
field data and submit the same day or next day to the Superintending
Engineer.

4. The Superintending Engineer has to verify the relevance of the proposed


design to the site conditions and submit to the Chief Engineer within two
days, if it is to be approved by the Chief Engineer or Chief Engineer,
Central Design Organization.

5. In case the approval of the designs come within the purview of the
Superintending Engineer, the designs may be processed and approval
communicated within a week. If any further data is required or if certain
clarifications are to be obtained from the EPC Contractor, the same may
have to be communicated to the Agency within three days.

6. On receipt of the design proposals from the Superintending Engineer, the


Chief Engineer has to examine and send to the Chief Engineer, Central
Design Organization for approval within three days, it they are to be
approved by the Chief Engineer, Central Design Organization. The Chief
Engineer may inform to the Chief Engineer, Central Design Organization
the expected date of approval of the design depending upon its priority.

7. In case the designs are to be approved by the Chief Engineer only, the
same procedure mentioned in Para (5), is to be followed.

8. The Chief Engineer, Central Design Organization may take note of the
date by which the concerned Chief Engineer is expecting approval of
designs and take action accordingly. In case certain clarifications are
required from the EPC Contractor, the same may be informed to the
concerned Chief Engineer requesting to depute design consultant of EPC
Contractor. Further, if there is any likely delay in processing and
communicating approval to the designs, the same may also be intimated
to the concerned Chief Engineer.

9. All the Superintending Engineers have to submit a fortnightly report to the


Government on the status of approval of designs and pendency at various
levels to facilitate close monitoring in the proforma enclosed as annexure,
to this Circular.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT
To

All the Chief Engineers of I&CAD Department.


All the Superintending Engineers of Telangana & Rayalaseema
Nellore & Prakasam District through Chief Engineers concerned
The Chief Engineer, CDO, Hyderabad. All Sections in the Department, All the
Advisors in the Department. All the Secretaries in the Department. Stock File.

// FORWARDED BY ORDER //

SECTION OFFICER
ANNEXURE – Report on the status of approvals of designs and pendency at various levels

Status at Division Office Status at Circle Office


No. of No. of No. of No. of
No. of No. of
structure structure structure designs No. of
Total No. structures Total Balanc designs No. of
Name s for s for s No. of pending Total designs Balance
of for which No. of e receive desig
Sl. of the Packag which which pending design at the No. of approved and No. of
structure the Agency design pendin d ns
No. Projec e No. designs designs at the s sent end of design communicate designs
s in the has to s with g with during sent
t are are end of to SE last s d to the pending.
Package submit EE the E.E the to C.E
approve received last fortnigh Agency
designs period
d by EE fortnight t
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17

Status of Designs at Chief Engineer’s Office Status of Designs with Chief Engineer/CDO Remarks
Balance
No. of designs Balance No. No. of
No. of designs No. of designs Balance No. No. of
pending at the No. of of designs at designs No. of designs
received Total No. of approved and of designs at designs at
end of designs sent the end of received approved and
during the designs communicated the end of the end of
previous to C.E/CDO previous during the returned to C.E.
fortnight to the Agency fortnight the
fortnight fortnight fortnight
fortnight
18 19 20 21 22 23 24 25 26 27 28
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

MEMO.NO.024974/Reforms/2007-1 Dated:29.08.2007.

Sub:- Projects under EPC System – Consolidation of canal banks in


embankment reaches – certain instructions issued – Regarding.

*****

The Departmental Officers are aware that as per the technical specification
indicated in the bid document of canal packages, in embankment reaches loose soil
is to be dumped in layers of 225 mm thick compacted to 150 mm thick in one layer
with 10 Ton power roller for bank of main canal and Distributaries.

2. During execution this Technical specification is not being followed in many


cases. Instances have come to the notice that the agencies are dumping soil of
higher thickness without proper consolidation, watering and testing; resulting in
breaches when water is released. The departmental officers and quality control staff
are not exercising any control in this regard.

3. The Engineer-in-Chief / Chief Engineers are therefore directed to instruct the


construction staff, the agencies involved in the execution of canals to adhere to the
technical specifications as per bid document and ensure the quality by proper
consolidation of each layer and by conducting suitable tests at specified intervals. It
is once again reiterated that the construction staff, the third party quality control
agencies and the departmental quality control staff have to strictly adhere to the
above instructions to ensure quality. Any deviations to the technical specifications by
the construction staff and the agencies will be viewed seriously and action will be
initiated against the concerned third party quality control agency and disciplinary
action against the construction staff and the Departmental quality control staff.

SUTIRTHA BHATTACHARYA
SECRETARY TO GOVERNMENT
To
The Engineer-in-Chief (Irrigation) Jalasoudha, Erramanzil Hyderabad
The Engineer-in-Chief (Medium Irrigation), Erramanzil Hyderabad
The Engineer-in-Chief (TGP) Srikalahasthi
All the Chief Engineers of I&CAD Department

Copy to:
Ps to Principal Secretary (Irrigation)
Ps to Secretary (Projects) Secretary (AD) / Secretary (RRM)
All advisor in the Department
All Section in the Department.
Stock file / spare.

//Forwarded by order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH

ABSTRACT

I&CAD Department – State Dam Safety Organization – Constitution of Panel of


Experts for Safety Review of Dams in the State and appointment of Sri S.K. Das,
former Chairman C.W.C. as the Chairman of the Panel of Experts for Safety Review
of Dams in the State – Orders – Issued.

IRRIGATION & CAD (PROJECTS WING-GENERAL.I) DEPARTMENT

G.O.MS.NO.203, Dated 12.09.2007.


Read for following:

1. From the Chief Engineer, Central Designs Organization, Hyderabad.,


Lr.No.CE/ CDO/SDSO/EE(Hydrology)/DSD/125/2007, dated 18.07.2007.
2. Government Letter No.21065/Genl.I(2)/2007, I&CAD, Dated 14.08.2007.
3. From Sri S.K.Das, Former Chairman, CWC, New Delhi Consent letter dated
22.08.2007.

ORDER:

The Central Water Commission, Government of India, New Delhi have


proposed “Dam Safety Act-2002 (Central Act) to be enacted in the Parliament, to
provide for proper surveillance, Inspection, operation and maintenance of all large
dams in the Country to ensure their safe, functioning, they have requested the State
of Andrha Pradesh also to give their consent for the Draft Act. The Government have
furnished consent for enactment of the Act, after the Andhra Pradesh Legislative
Assembly has passed a Resolution on 24.03.2007 to adopt relevant provisions of
Dam Safety Act – 2002 (Central Act). According to item (6) of the Draft Act, the
State Dam Safety Organization and the other Dam owning organizations shall
arrange for a comprehensive safety evaluation of all large Dams once in 10 years
either through their own Engineers or by an independent Panel of Experts for
determining the conditions of Dams and Reservoirs.

2. In the above circumstances, the Chief Engineer, Central Design Organization,


Hyderabad has requested the Government, in his letter read above, to constitute an
independent Panel of Experts for safety review of all Major Dams in the State of
Andhra Pradesh and recommended the name of Sri S.K. Das, former Chairman,
Central Water Commission, New Delhi to lead the Panel of Experts in the capacity of
Chairman.

3. Government have examined the matter carefully and after having due
consent from Sri S.K.Das, Farmer Chairman, Central Water Commission, New Delhi
here by constitute the following independent Panel of Experts for the Safety Review
of Dams in the State of Andhra Pradesh.

(1) Sri S.K.Das, Chairman (Retired), …. Chairman


Central Water Commission,
Government of India

(2) Chief Engineer (Dam Safety Organization) …. Member


Of Central Water Commission or his respective

(3) Chief Engineer, Central Design Organization of …. Member


Irrigation & CAD Department, Govt. of A.P.(co-opted)

(4) Engineer-in-Chief / Chief Engineer of concerned …. Member


Project.

(5) Member (Expert) to be co-opted in the …. Member (Expert)


panel of Experts (One each from the fields
of Hydrology, Geo-technical Engineering,
Mechanical, Geology etc., as and when
required depending on the specific critical
issues in a project).

(6) Director, State Dam Safety Organization (SDSO) …. Member Secretary


4. The objectives of the Committee of Experts shall include---

ii) to monitor the studies/investigations made by the project authorities


including the evaluation reports of State Dam Safety Inspection Teams
and for arranging Panel, inspection to projects.

iii) to prepare the Panel’s report after their inspection and observations.

iv) to submit the reports to the Government through the concerned Chief
Engineer with a copy to the State Dam Safety Organization.

5. The constitution of the above Expert panel shall be subject to the following
terms and conditions:-

i) The Chairman of the Expert Panel shall be entitled for a Honorarium of


Rs.4,000/- per day, not exceeding 8 (eight) days in a calendar month
(i.e., subject to a ceiling of Rs.32,000/- per month) for the services
rendered during safety review of Dams/ Projects in Andhra Pradesh.

ii) The Chairman and Members (Expert), who are residing outside
Hyderabad, shall be entitled for actual reimbursement of Hotel
Accommodation, Traveling (both local and project visits) and
Telephone expenses, as admissible for Grade-I Officers of the State
Government under present rules. If these facilities are provided by the
Project Authorities concerned, such reimbursement is not admissible.

iii) The Chairman is entitled for payment of traveling allowance, as


applicable to Grade-I Officers of the State Government from the place
of residence to the project site/place where the safety review is
proposed.

iv) The Chairman is authorized to co-opt the Member (Expert) of the


Committee, in consultation with the other Committee Members as per
the requirement.

v) The tenure of the Chairman of the Expert Panel shall be initially for a
period of 2 (two) years;

vi) The Director, State Dam Safety Organization shall take necessary
action for preparation of reports and other related matters and also
secretarial assistance to the Chairman.
vii) The T.A. and D.A. of the official members of the constituted Panel
Shall be debited to the respective units’ Head of Account, where
the Officers are working.
viii) The Monitoring of implementation of the contents of the report
shall be vested with the Engineer-in-Chief / Chief Engineer of the
Respective Dam / Project, who should inform the State Dam
Safety Organization about the performance of remedial measures
in the form of Action Taken Reports (ATRs), for further review and
follow up. The State Dam Safety Organization shall act as a ‘Data
Bank’ by compiling the statistics concerning, failure. Remedial
Measures suggested by the panel, action taken etc., duly sending
Periodical reports to Government of Andhra Pradesh and Central
Water Commission, Government of India, New Delhi.

6. The expenditure shall be debitable to the Head of Account “2701 – Major and
Medium Irrigation – 80 General – MH.001. Direction and Administration – G.H. (11)
– Normal State Plan – SH (04) Common Establishment under C.E, Central Design
Organization – 280 – Professional charges – 284 Other payments.

7. The Chief Engineer, Central Design Organization, Hyderabad shall take


necessary action to implement these orders immediately.

8. This order issues with concurrence of Finance (Exp.P.W) Department vide


their U.O.No.9979/983/Exp.P.W.I/2007, Dated 12.09.2007.
(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

SUTIRTHA BATTACHARYA
SECRETARY TO GOVERNMENT
To
The Chief Engineer, Central Design Organization, Hyderabad.
SriS.K.Das, Former, Chairman, C.W.C. F-41, NIvedia Kunj, R.K.Puram, New Delhi,
110 066. Phone No.011 – 2676533.
Members concerned through the Chief Engineer, Central Design Organization,
Hyderabad.

Copy to:
The Engineer-in-Chief, Irrigation Wing, I&CAD, Hyderabad.
The Engineer-in-Chief (Administration Wing), I&CAD, Hyderabad.
The Engineer-in-Chief (Irrigation), I&CAD Hyderabad.
The Engineer-in-Chief, Medium Irrigation, Hyderabad.
The Chief Engineer, Minor Irrigation, Hyderabad.
P.S. to Spl. Secretary to Chief Minister.
P.S. to Minister (Major & Medium Irrigation).
P.S. to Chief Secretary to Government.
Finance (Exp.PW.I) Department.
P.S. to Prl. Secretary to Government, I&CAD.
P.S. to P.S. to Secretary to Government, (SB)
P.S. to Secretary to Government (AD)
P.S. to Secretary to Government (RRM)
Copy to file C.No.21065/Genl.I(2)/2007/SF/SC.

// FORWARDED :: BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW REFORMS) DEPARTMENT

Memo.No.26221/Reforms/2007 Dated 17th September 2007

Sub:- Irrigation Projects – Approvals of Hydraulic Particulars & Designs of


Structures – Instructions issued.

During the meeting held to review the progress of works of Projects taken up
for execution under Jalayagnam Programme, it is noticed that delays are occurring in
the submission and approval of Hydraulic particulars and designs of the structures.
In order to avoid such delays, the following instructions are issued.

7. It is the responsibility of the Project Engineers to see that the


Hydraulic particulars (HPs) and Designs of structures are approved
at their level expeditiously.

8. Project Engineers should contact the agencies in person and obtain


clarifications and rectifications wherever required for approving the
Hydraulic particulars and Designs of structures. Unnecessary
correspondence leading to delay in finalization of Hydraulic
particulars and Designs shall be avoided to the extent possible.

9. It is responsibility of the EPC agency to furnish Hydraulic


Particulars and Designs in full shape and in no case they should
delay submission of the same and shall rectify the defects pointed
by the Project Engineers immediately. They should be in constant
touch with the Project Engineers for this purpose. Any deviation of
these instructions and any delay caused on account of this will be
viewed seriously and recorded against the agency for initiating
further action as per Rules and Agreement Conditions.

10. The Project Engineers should maintain a register for this purpose.
The approval should be given within one week and pendency
beyond this period without valid reasons will entail disciplinary
action. Besides, it is deemed that the Project Engineers have no
objection on the hydraulic Particulars and Designs and they will
automatically go to next higher authority for scrutiny and further
action. The Project Engineer will be held responsible for the delay
and non-scrutiny and suitable disciplinary action will be taken
against them for this lapse.

11. The Project Engineers and the Agencies should liaison with Chief
Engineer, Central Designs Organization, furnish action promptly
and obtain approval to the required Designs.

12. These instructions should be strictly adhered to and the


Superintending Engineers / Chief Engineers are directed to monitor
and send special reports to Government on the status of pendency
and clearance every fortnight to the Secretaries concerned.

2. The receipt of this Memo may be acknowledged.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To

All Engineer-in-Chief, Irrigation & CAD Department.


All Chief Engineers, I&CAD Department,
All Superintending Engineers of all Projects through Chief Engineers.
Copy to all Advisors.
Copy to All Sections.Copy to P.S. to Secretary (RRM) / Secy. (AD) / Secy. (P)
Copy to JS (T)
Copy to SF/SCs.
// Forwarded by order //
SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

MEMO.NO.3277/REFORMS/2008 DATE: 02.04.2008.

Sub:- EPC Works – Streamlining the guidelines for approval and Finalization
of designs of structures by the EPC Agencies – Orders – Issued.

Ref:- From the Chief Engineer (Projects) Mahaboobnagar Letter


No.CE(P)MBNR/ Genl/2488, dated 25.01.2008.

*****

The guidelines issued by the Government and the Chief Engineer, Central
Design Organization from time to time on finalization of designs have been reviewed
and the following further delegation of powers are ordered for finalization of the
designs of structures submitted by the EPC Agencies for timely completion of the
Projects with immediate effect.

1. The designs of all off take sluices on the canals are to be approved by the
Chief Engineers concerned of the Projects. They may delegate powers to
Superintending Engineers concerned for lesser discharge canals as per
necessity.

2. All the Single lane Bridges are to be approved by the Chief Engineers
concerned irrespective of discharges in the canals.

3. The proposals of structures on canals at crossings of National High ways,


Railway Lines and R&B Roads etc., shall be furnished directly to the
respective departments i.e., National Highways and R&B Departments,
and approval for the Designs shall be obtained from the concerned
departments.

4. The Location of any Direct pipe outlet on the main canal shall be invariably
approved by the Chief Engineers concerned in order to avoid
indiscriminate proposals of direct pipe outlets on the main canals.

5. The Chief Engineers may approve the alignment and Hydraulic particulars
and designs of CM & CD works on the canals up to a discharge of 45
cumecs instead of present 30 cumecs. The Chief Engineer, Central Design
Organization shall approve alignment, Hydraulic particulars and designs of
CM & CD works for the canals above 45 cumecs. Irrespective of Canal
discharge and where the discharge of drain is more than 150 cumecs the
design of CD work shall be approved by the Chief Engineer, Central Design
Organization.

6. The concerned Executive Engineers shall act as Nodal Officers for approval
of designs of CM & CD works by the Chief Engineer, Central Design
Organization’s office. Necessary immediate action in this regard shall be
taken. A fortnightly report on the approvals of Designs shall be submitted
to Government by the Chief Engineers.

2. All the Chief Engineers / Superintending Engineers who are dealing with the
projects are requested to follow the above guidelines while finalizing of Designs of
structures, submitted by the EPC agencies for timely completion of projects.
Deviations if any will be viewed seriously.

ADITYA NATH DAS


SECRETARY TO GOVERNMENT

To
All Engineer-in-Chiefs of I&CAD Department.
All Chief Engineers of I&CAD Department.
All Superintending Engineers through Chief Engineer concerned.
Copy to:
All P.S. to Secretaries (RRM)/(AD)/(SB) of I&CAD
All Advisors in I&CAD Department
All Works Sections in the Department
PS to Minister M&MI)
PS to Minister (MI&LIS)
Stock file / Spare
// Forwarded by Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW) DEPARTMENT

Memo.No.7237/Reforms/2008 Dated:10-04-2008

Sub:- Irrigation &C.A.D. Department – occurrence of Fire accidents in the


Camps of the contractors – precautions – instructions issued.

Ref:- C.E (P) IRRGN /KDP/TGPW/AEE2/Misc/429/86 dated 28.02.2008

It has been brought to the notice of the Government by the Chief Engineer
(P), Kadapa vide reference cited, that there was a fire accident at the camp of
agency on 24.02.2008 executing works of packages II of T.G.P due to the explosion
of gas cylinder resulting in loss of lives and injuries to personnel of agency
establishment. It is quite necessary that all precautionary steps are taken to avoid
such of occurrences in future as far possible and practicable, in order to save
precious lives and properties both Government and private. Through it is essentially
the responsibility of the contracting agency to initiate all the required steps in this
regard, it is also the duty of the department to oversee and ensure safety measures.

In this connection, the following instructions are issued for future guidance
and strict compliance.

4. The Engineer-in-Chief / Chief Engineers have to implement the agreement


conditions very strictly, with regards all safety measures.

5. There should be a direction to the contracting agency to provide fire


extinguishes and other required equipments and provisions at the working
area as a safety measure to avoid loss of life and property.

6. The contracting agency should also be directed to locate storage of gas


cylinders at a distant place from the working area.

Hence, all the Engineer-in-Chief and Chief Engineers are directed to ensure /
strict implementation of the aforesaid instructions apart from implementing others
guide lines / agreement conditions already in vogue.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All the Engineer-in-Chief of I&CAD Department.
All the Chief Engineers of Projects of I&CAD Department.
The Chief Engineer, Central Design Organization, Hyderabad.
Copy to: P.S. to Secretary (RRM) Secretary (AD) / Secretary (SB)
All Advisors of I&CAD Department.

// Forwarded by Order //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGAION & CAD (PW) DEPARTMENT

Memo.No.8597 /Reforms/2008 Date:15-04-2008

Sub: Execution of works under EPC system – Revision of approved designs


Delay in submission of Revised Drawings not attributable to the
Department – Instructions – Issued.

*****

Instances have come to the notice of the Government that the EPC Agencies
are approaching the competent authority to revise the designs once approved and
the delay caused in submission of revised designs by the Agencies to the Department
is being attributed to the Department while approaching the State Level Committee
for sanction of extension of time without imposing liquidated damages. In this
connection the Engineer-in-Chief and the Chief Engineers of the Department are
herby requested to inform all the Agencies under the control that the delay caused in
submission of the revised designs is attributable to the Agency and not to the
Department and the employer is not bound to grant extension of time on this
account and extension may entail imposition of liquidated damages.

RAJIV RANJAN MISHRA


SECRRETARY TO GOVERNMENT

To
All Engineer-in-Chief of I&CAD Department
All Chief Engineer of I&CAD Department
Copy to the
PS to Secretary to (HB) / PS to Secretary to (RRM) / PS to Secretary to (AD)
PS to All Advisor in the Department
PS to All Works Sections in the Department
PS to Minister (M&MI)
PS to Stock file / Spare

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Preparation of estimates reflecting contemporary taxes, duties and equitable


payment to work contractors – Committee of Chief Engineers – Constituted – orders
– Issued.

IRRIGATION &CAD (PW:REFORMS) DEPARTMENT

G.O.Ms.No.67 Date: 23.04.2008


Read the following

From the State Chairman, Builders association of India (AP)


Letter.No.BAI/Estamates/Tenders/2008/144, Dated 26.02.2008

ORDER

The state Chairman, Builders Association of India (AP) in the letter read
above has brought to the notice of Government that the public works Departments
are adopting different parameters while computing cost estimates and this resulted
in unintended and unmerited hardship to the contractors and therefore requested the
Government to constitute a committee of Chief Engineer for making the cost
estimates realistic and make necessary time bound recommendations to Government
after interacting with the contractors forums by giving them an opportunity to put
their grievances and views.

2. Government after careful examination of the proposal herby constitute the


Committee with the following officials to go into all aspects/ issues raised in the
representation read above with specific reference to preparation of cost estimates on
realistic basis reflecting tax regime, duties and increase in the prices.

i. Engineer-in-Chief (AW), Irrigation Department


ii. Engineer-in-Chief (Irrigation), Irrigation Department
iii. Engineer-in-Chief (R&B)
iv. Engineer-in-Chief (Panchayat Raj)
v. Engineer-in-Chief (Public Health and Muncipal Admn.)
vi. Chief Engineer (Housing)

3. The Engineer-in-Chief (AW), Irrigation & CAD Department will chair and
convene the meetings.

4. The Committee shall submit its report to Government within 30 days

5. The Committee shall interact with the representatives of the Contractors /


Builders and give them an opportunity to offer their views and grievances on the
subject matter.

(BY ORDER AND IN THE NAME OF GOVERNOR LOF ANDHRA PRADESH)

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT
To
Engineer-in-Chief (AW), Irrigation Department
Engineer-in-Chief (Irrigation), Irrigation Department
Engineer-in-Chief (R&B)
Engineer-in-Chief (Panchayat Raj)
Engineer-in-Chief (Public Health and Muncipal Admn.)
Chief Engineer (Housing)
Copy to:
The TR&B Department, The PR&RD Department
The MA&UD Department
The Housing Department
All Advisor in the Department
P.S. to Spl Secretary to C.M
P.S to minister (M&MI)
P.S to Secretary (SB)/(AD)/(RRM)
SF/SC

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Irrigation Projects – Online monitoring of progress of all Irrigation Projects –


Implementation of Project Monitoring System (PMS) developed by Center for Good
Governance (SPI Unit Irrigation) – Orders – Issued – Regarding.

IRRIGATION & CAD (PW-REFORMS) DEPARTMENT

G.O.Rt.No.282 DATED:10.05.2006.

1. From Secretary to Government Letter No.24207/L.AIV/05, Dt.4 th July


2005.
2. Commissioner, Krishna Basin I&CAD Deptt., Ltter No.Commr./(KB)/07,
Dt.25.07.05.
3. Commissioner, Krishna Basin I&CAD Deptt., Ltter No.Commr./(KB)/40,
Dt.29.09.05.
4. Honorable Chief Minister Office Note dated 31st March 2006.

*****

ORDER:-

The Centre for Good Governance with the support of SPI unit Irrigation has
developed a web site http://ppms.cgg.gov.in for online monitoring of Irrigation
Projects programmed to be completed in 2/5 years. The Honorable Chief Minister
during the review meeting held on 09.04.2005 desired that the review of projects –
monitoring of progress shall be done online and requested all the Heads of the
departments to arrange to feed the data update. Instructions were also issued in the
reference 1st cited to all the heads of department and project Administrators to
nominate one nodal officer for each project latest by 07.07.2005.

2. The Commissioner, Krishna Basin while issuing the guide lines for online entry
of data in the software module has directed all the Heads of the Department and
project Administrators to submit the periodical data in the online Project Monitoring
System only. He further directed that there is no need for any separate progress
reports for monitoring purpose. It was also informed that all the Superintending
Engineers and Project Administrators should implement the Project monitoring
system positively by 6th August 2005.

3. The Centre for Good Governance has conducted training programmes during
July - August 2005 to all the contractors / authorized representatives, nodal officers
and other staff members of I&CAD Department of all the irrigation projects for
familiarizing to upload the data on project monitoring system. All nodal officers and
contractors were given IDs and passwords for entering the data and review. All the
Heads of Departments and Secretaries of Irrigation and CAD Department were also
given IDs and Passwords for review and generation of reports.

4. The Honorable Chief Minister reviewed the implementation of Project


Monitoring System and observed that the data in respect of very few packages were
updated and even basic data is not available in respect of many packages. The
Honorable Chief Minister has expressed concern and desired that the data for all
packages shall be uploaded immediately and updated at regular intervals.

5. The Government after careful consideration hereby direct that all the Heads of
the Department, to arrange to upload the data, programme and progress and other
relevant details, in the online Project Monitoring System compulsorily with effect
from 1st April, 2006. The review of programme and progress of Irrigation Projects
and package works will hereafter be reviewed at all levels through online Project
Monitoring System only. They are also advised to avail the E mail for speedy
correspondence.

6. Further the data in respect of Water Resources Information System developed


by Centre for Good Governance, http://irrigation.cgg.gov.in shall also be updated
periodically by the nodal officers.

7. The Advisor Project Monitoring, I&CAD Department will hereafter ensure


implementation of the above systems totally for review of programme and progress
and compilation.
8. All the Heads of Departments, Project Administrators are directed to follow
the above orders scrupulously. They are advised to contact the SPI unit Irrigation,
Centre for Good Governance, Hyderabad for any assistance in the implementation of
the programme.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

SATISH CHANDRA
SECRETARY TO GOVERNMENT
(P)

To

All Engineer-in-Chief, I&CAD Department, Hyderabad.


All Chief Engineers, I&CAD Department.
All Superintending Engineers (Projects) I&CAD Department.
All Advisors, I&CAD Department.
Commissioner, Krishna Basin and Godavari Basin.

Copy to:
PS to Special Secretary to the Chief Minister.
PS to Chief Secretary to Government.
PS to the Minister (Major Irrigation) Minister (Minor Irrigation) / Minister (Lift
Irrigation).
PS to Principle Secretary and Commissioner, I&CAD Department.
PS to Secretary to Government (P).
PS to Secretary to Government (HS).
PS to Secretary Finance (WP) Department, Director Works and Accounts Hyderabad.

Director General & Executive Director, Center for Good Governance, Jubilee Hills,
Hyderabad with a request to host the above application on separate server for 24x7
accessibility till alternate arrangements are made by the Irrigation & CAD
Department.

Engineer-in-Chief (Administration), Irrigation & CAD Department for information and


he is requested to provide a separate server for installation and operation of the
above programs and provide necessary hardware and software assistance to the
Project Administrators and nodal officers.

All Officers and all Sections in Irrigation & CAD Department.


SF/SC
// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo.No.15371/Reforms/2006, Dated:31.05.2006.

Sub:- Irrigation Projects – On line monitoring of Progress of all irrigation


projects – Implementation of Project Monitoring System (PMS)
developed by centre for good governance (SPI unit irrigation) –
Regarding.
Ref:- G.O.Rt.No.282 Irrign. and CAD (PW Reforms) Dept, Dt.10.05.06 (Copy
enclosed)
*****
All the Heads of Departments, Project Administrators were instructed in the
GO cited, to arrange to upload the data, programme and progress and other relevant
information in the on line Project Monitoring System (PMS) compulsorily with effect
from 1st April, 2006. The present data of April, 2006 shall also reflect the cumulative
progress of previous years as per mile stones of the Project / Package.
Further they were also requested to arrange to update periodically the data in
respect of water resources information system developed by the Centre for Good
Governance.
The Honorable Chief Minister will be reviewing the programme and progress
of the Irrigation Projects through online monitoring system. Any data in respect of
any Package / Project is found not updated at any time it may attract the attention
of the Hon’ble Chief Minister and Senior Officers in the state Government and also
leads the review of such Project unfinished. Such a situation is not expected from
the field officers.

Therefore the Government directs that all the Heads of the Department,
Project Administrators and Superintending Engineers concerned of the Irrigation
Projects (ongoing & contemplated) shall here after ensure for strict adherence of the
following schedule for uploading the data. The responsibility of getting the data
uploaded will rest with the concerned Superintending Engineers only.

5th of every month


25th of Every Month
(Whether dates fall on working days or Holidays)
Any lapse on the part of the of the concerned Superintending Engineers of the
project in arranging for the uploading of the data on the data uploaded above will
entail disciplinary action against such Superintending Engineers.

The Advisor, Project Monitoring I&CAD Department is requested to review


such cases after 25th of every month and report to the government for further action.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT
Enclosures: G.O. under reference.
To
All the Engineer-in-Chief, I&CAD Department.
All the Chief Engineers, I&CAD Department.
All the Superintending Engineers of I&CAD Department.
All Advisors, I&CAD Department.
Copy to:
PS to Special Secretary to the Chief Minister.
P.S. to Chief Secretary to Government.
PS to the Minister (Major Irrigation) / Minister (Minor irrigation) / Minister (Lift
Irrigation).
PS to Principal Secretary and Commissioner I&CAD Department.
The P.S. to Secretary (Irrigation).
PS to Secretary Finance (WP) Department, Director Works and Accounts, Hyderabad.

All officers and all sections in I&CAD Department.


SF/S.C.

// FORWARDED :: BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD DEPARTMENT

Memo.No.21912/Reforms/2006, Dated:02.08.2006.

Sub:- Project Monitoring System – Workshop on implementation of uploading


of data and presentation of output formats – Participation of
Superintending Engineer of Prioritized Projects – Regarding.
Ref:- Govt., (I&CAD Dept.) Memo.No.19148/Reforms/2006-1,
dt.04.07.2006.
*****
A demonstration programme was held on 17th, 18th and 19th of July 2006 at
Center for Good Governance, Jubilee Hills, Hyderabad with all Nodal Officers of
Project Monitoring System. Uploading of data till June 2006 was completed by the
Nodal Officers of all the Prioritized Projects. The Secretary Irrigation has overviewed
the situation at Center for Good Governance and all the Nodal Officers were directed
to carry on the uploading of data by 5th and 25th of every month.
The Hon’ble Chief Minister has reviewed the programme and progress of the
ongoing Irrigation Projects under Jalayagnam Programme on 25 th July 2006. The
review was made with the presentation by the Secretaries concerned for the three
regions in the State, based on the information entered in Project Monitoring System.
During the review meeting, it was observed that certain entries were found
erroneous and depicted wrong progress for some of the Projects and the Hob’ble
Chief Minister has expressed his concern.
So all the Superintending Engineers of Irrigation Projects are directed to
bestow personal attention and ensure the uploading of data in the input formats of
the Project Monitoring System in time i.e., 5th and 25th of every month. The
Superintending Engineers are also directed to obtain the information duly
authenticated on every page by the concerned officers in the field before they are
entered in the Project Monitoring System by the Nodal Officers.
The Centre for Good Governance has now made a provision in the Project
Monitoring System software for uploading of certain additional data i.e., (i)
Information related to Non-EPC / Miscellaneous works (ii) 3 rd party quality control
data and (iii) additional information in salient features. It is now required that all the
nodal officers has to upload the data in respect of these three additional items also
along with other data being entered so far.
All the Chief Engineers and Superintending Engineers are directed to go
through the uploaded data so far and satisfy themselves with authenticity of the data
entered by the Nodal Officers. They are also requested to present their comments
in the input formats allotteed for writing the comments in the programme.
The uploaded data in the Project Monitoring System should reflect the
cumulative progress including Non_EPC works and Miscellaneous works since
inception till 31.03.2006. The data for the year 2006-07 shall also be continued on
the same lines reflecting the total status of the projects in all aspects i.e., Physical,
Financial etc. This exercise shall be done duly fixing the milestones for the project
(packagewise).
All the Chief Engineers and Superintending Engineers are informed that the
review of projects by the Hob’ble Chief Minister will here after be done through
project Monitoring System only and it is essential that the authenticity of entries
shall be verified by the Superintending Engineers and Chief Engineers concerned to
avoid any embarrassment in the review meeting for any erroneous data in Project
Monitoring System.
Further all the Superintending Engineers of Project circles under Jalayagnam
programme are directed to attend the workshop on the following dates.

Topic : Workshop on implementation of uploading of data and


presentation of output formats in Project Monitoring System.

Venue: Center for Good Governance


(e-governance training hall)
Road No.25, Jubilee Hills, Hyderabad
Dates: 9th of August 2006 - Andhra Region.
10th of August 2006 - Rayalaseema Region
11th of August 2006 - Telangana Region

Time: 10:30 AM
The Superintending Engineers are not permitted to delegate any other officer
in his place and he should be present himself at the workshop without fail. They
should also demonstrate the output formats to the under signed during the course of
workshop along with the comments passed by them in the earlier time in the Project
Monitoring.

For any difficulty in uploading the data (programme and progress) in the
Project Monitoring System, the Nodal Officers may be advised to approach the SPL
Unit, Center for Good Governance, Jubilee Hills either in person or through phone
(P.Madanaiah 9948160170 / 23541907 – Extension 244: Vijayakaran Reddy
924655604). The uplod of data till July 2006 shall be completed by before 9 th August
2006 i.e., the date of commencement of workshop.

RAJIV RANJAN MISHRA


SECRETARY I&CAD

To
ALL Superintending Engineers of Projects concerned.
Copy to all Engineer-in-Chiefs Chief Engineers of Project Units.
Copy to Secretary, I&CAD Department.
Copy to Secretary (Projects), I&CAD Department.
Copy to all Advisors, I&CAD Department.
Copy to Director General, CGG, Road No.25, Jubilee Hills, Hyderabad for information
and necessary action.

Copy to Sri A Ananta Ramulu, Team Leader, Telangana Projects, Sri P.Satyanarayana
Murthy, Team Leader, Andhra Projects, Sri K.Rami Reddy, Team Leader,
Rayalaseema Projects. They are requested to ensure the uploading of data by the
Nodal Oficers of the concerned projects before 9 th August 2006 through e-mails and
telephone contacts.

// FORWARDED BY ORDER //

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW:REFORMS) DEPARTMENT
MEMO.NO.19061/REFORMS/2007-2 DATED:13.07.2007.
Sub:- Irrigation Projects – Online Quality Monitoring System (Extension of
Project Monitoring Systems) developed by SPIU (Irrigation) – Non –
Implementations by the Irrigation Project Administrators, S.Es and
their Nodal Officers – Instructions – Regarding.
Ref:- 1.G.O.Rt.No.282, I&CAD (PW:Reforms) Deptt., dated 10.05.2006.
2.CMO communication dated 31.03.2006.
3.T.O.Memo.No.Reforms/SPIU-Irrigation/Training, dt.27.10.2006.
4.T.O.Memo.No.Reforms/SPIU-Irrigation/Training, dt.24.11.2006.

*****
Government in the reference 1st and 2nd cited above, have instructed all the
Heads of Department and Superintending Engineers of the Project Circles, to arrange
to upload data and monitor the data compulsorily from 01.03.2006 onwards. It was
also informed that the review of progress of Irrigation Projects hereafter, would be
done through “Online monitoring system” only. The component of “Quality
Monitoring Systems” was also incorporated and added to the PMS system, to monitor
the concurrent quality assurance along with construction activities.
2. Necessary exclusive training was also imparted in two spells, one on 8, 9 and
10th November 2006 and the second on 5 & 6 th of December 2006 to the following
officers of three regions.
a. The Nodal Officers appointed for the “Project Monitoring Systems” as
TOTs, on the details to be entered by them and to further train the Third
Party Quality Agencies and provide ID and Password and ensure data
entry in the fixed regular intervals of one week.
b. Departmental Quality Control Circle Officers.
c. Officers of PPM Cell to act as TOTs to train all the staff.
But it is noted with displeasure that the Nodal Offices and Project
Administrators and HODs have not followed the instructions and entered the Quality
Control details in the pogramme. The Project monitoring unit and the Advisor
dealing with the subject has not made efforts to ensure the data entry.
3. Therefore all the Nodal Officers and Third Party Quality Agencies and directed
to communicate the basic data and communicate I.Ds and Passwords to the third
party quality agencies and departmental Q.C. Officers and ensure that the total data
of Quality Assurance and control aspects is entered in the QMS programme on or
before 16-07-2007. The Third Party Quality Agencies are requested to ensure that
the entry of all the relevant details of Quality Control exercised and details of
reports, since inception and updated the required reports, if not done, in the QMS
Programme before the above date, and failing which the payments for the Agencies
will be with-held without further information.
4. It is also proposed to have a meeting with the Nodal Officers and Agencies of
Third Party Quality Control and Departmental Quality Circles of the Projects at
Centre for Good Governance, Hyderabad on 21.07.2007, to review and arrange
to guide on issue of IDs and Passwords and data entry. They are requested to get a
computer operator, if necessary, to assist them.
5. The Superintending Engineers and HODs are also requested to coordinate the
activity and make sure the data is entered in the system and review the Quality
Control aspects and guide them in taking corrective measures and to ensure quality
construction.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All Superintending Engineers and their Nodal Officers of Rayalaseema Region.
All Third Party Quality Control Agencies of Rayalaseema Region.
The Superintending Engineer, PPM Cell – BRK Building to coordinate and ensure
updation of data.
Copy to:
Sri K.Rami Reddy, Consultant to ensure data entry of PMS and QMS and coordinate
all HODs of I&CAD Department, All Advisors to Government for necessary action.
Stock file / Spare copies.
// forwarded by order //
SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW:REFORMS)DEPARTMENT

MEMO.NO.026099/RECORMS/2007/ DATED: 10.09.2007.

Sub:- Online Quality Monitoring System – Reg.

*****

During the review meeting of 3 rd party Quality Control held on 10.09.2007, it


is brought to the notice of the Government that the Superintending Engineers
concerned have not uploaded the details of structures in their respective packages.
Due to this the 3rd party Quality Control agencies are not in a position to upload the
details of test results of each structure.

Therefore the Chief Engineer / Superintending Engineers are requested to


ensure to create a “Home Page” for every structure in the package, and the same
shall be completed within a week. For any clarification regarding creation of “Home
Page”, they may get in touch with CGS (Sri Madaniah).

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
All the Engineer-in-Chiefs.
All the Chief Engineers.

Copy to:

1. The Secretary (AD)


2. The Secretary (SB)
3. The Advisor, Rayalaseema Region.
4. The Advisor, Telangana Region.
5. The Advisor, Andhra Region.
6. The Engineer-in-Chief (I), Errum Manzil, Hyderabad.

// FORWARDED BY ORDER /

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

I&CAD Department- Tender procedures and Registration of contractors


Rules – Comprehensive – Orders Issued.

IRRIGATION AND CAD (PW –COD) DEPARTMENT

G.O.Ms.No. 94 Dated: 01-07-2003


Read the following:-
1. G.O.Ms.No 521, I&CAD (PW) Department dated 10-12-1984.
2. GOMs.No. 132, TR&B (RI) Department, dated 11-8-1998.
3. GOMs.No. 23, I&CAD (PW) Department, dated 05-3-1999.
4. GOMs.No. 8, TR&B (R1) Department, dated 08-01-2003.

ORDER:
Government have constituted a Cabinet Sub- Committee in GO.938 TR&B
[R.1] Department, dated. 29.11.2000. The Cabinet Sub- Committee examined
various issues relating to revision and streamlining of tender procedures with the
following objectives.

(1) Simplification of procurement procedures.


(2) Achieving greater transparency in procurement.
(3) Reducing delay in procurement.
(4) Improving quality of construction.
(5) Ensuring timely completion of projects

2. The Cabinet Sub–Committee analyzed the deficiencies in the existing


procedures in respect of registration of contractors, qualification criteria, verification
of certificates, standard bidding documents, tender premium, purchase of tender
documents by non-serious bidders, prevention of cartel formation, deduction of taxes
at source, maintenance of assets, grading of contractors and engineers, quality
control measures etc., and examined different alternatives in order to achieve better
results and made recommendations to the Government for consideration.
Government, after careful examination of the recommendations of the Cabinet Sub –
Committee and in partial modification of the orders issued in the G.O.1 st, 2nd and 3rd
read above, have issued certain modified orders in GO 4th read above.

3. In order to simplify the adoption of the Government orders, issued in the


G.Os 1st to 4th read above, Government hereby issue a comprehensive order on all
the issues covered in the G.Os, in the Annexures appended to this order.
Consequently with the issue of this G.O., the G.Os (1) to (4) read above stand
abated.

4. These orders are made applicable with immediate effect.

5. This order issues with the concurrence of Finance. & Planning. (W&P)
Department. vide their U.O.Note.No. SP 4649 / F8 (2) /2003-1, Dated 12 –06-2003.

(BY ORDER AND IN THE NAME OF GOVERNOR OF ANDHRA PRADESH)

J. HARINARAYAN
PRINCIPAL SECRETARY TO GOVERNMENT

To
The Engineer –in-Chief (AW / I W)
The Engineer-in –Chief (Irrigation)
The Commissioner, Commissionerate of Tenders.
The Engineer-in-Chief [R&B], Admn. Hydria
All the Chief Engineers of I&CAD Department..
The Commissionerate of Tenders, BRKR Bhavan, Hyderabad.
The Engineer-in-Chief, P.R. & RD, Hyderabad.
The Engineer-in-Chief [PH], Hyderabad.
The P.S. to M (M&MI)
The P.S.to Minister (R&B)
The P.S. to Secretary to Hon’ble Chief Minister
The P.S. to Principal Secy. I&CAD
The P.S. to Secretary (Irrigation )
The P.S. to Secretary (Project)
The P.S. to Addl. Secretary (M)
The P.A. to Joint Secretary ( T)
The P.A. to Joint Secretary (I)
The P.S.to SPL. Chief Secretary TR&B Department.
The Prl. Secy. to Law department.
The Prl. Secy. PR&RD Department.
The Prl.Secy. MA&UD Department.
Sri N. Subbarami Reddy, Advisor to Government, QC ‘H’ block, Secretariat.
All sections in Irrigation & CAD Department.
The D.D.M. Secretariat /
Sf / Sc.

// Forwarded by Order //

SECTION OFFICER
ANNEXURE – I
(Enclosure to GO Ms No…94, I&CAD (PW) Department, dated 01 –07 –2003)
TENDER PROCEDURES

(Compendium of orders issued in GO.Ms.No.521, Irrigation (PW) Department, Dated


10.12.1984, GO Ms No.132, TR&B Department, Dated. 11.8.1998, GO Ms No.23,
I&CAD Department, Dated. 5.3.1999 & GO Ms No.8, TR&B Department, Dated
8.1.2003)

(1) PREPARATION OF REALISTIC ESTIMATES:


(a) Standard Data:
i) The standard data, which forms basis for preparation of
estimates for all Civil Engineering works, shall be updated
taking the improved construction technology in to
consideration.

ii) The Chairman Board of Chief Engineers and Engineer–in-Chief


(Admn.) I&CAD Department shall complete the updation of
Standard data.

(b) Finalization of Standard Schedules of Rates (SSRs)


The SSRs shall be finalized before June without exception every year.
The preparation of SSR shall be made more transparent by associating
the representatives of Construction Industry, National Academy of
Construction and the Institution of Engineers (India) A.P. State Centre,
at the time of finalization. For cities like Hyderabad and
Visakhapatnam, Unit rates will be prepared for various component
items.

(c) Provisions to be made in the estimates:


In order to prepare realistic estimates, the following provisions are
permitted to be added in the estimate.

i) Tax at the rate of 2% for items relating to canal digging, lining,


repairing road works etc., where the earth work excavation and
embankment is involved and for works other than the above,
tax at 4% shall be added in the data.

ii) A lump sum provision shall be made in the abstract estimate


towards Insurance considering the agreement period and defect
liability period of two years for the original works and one year
for maintenance works, by obtaining details of Insurance
premium from Insurance Organizations.

iii) A Lump sum provision shall be made in abstract estimates to


meet the expenditure to be incurred by the Contractor on
engaging Technical Personnel based on number of persons
indicated in the tender document and permissible wages as per
SSRs.

iv) A lump sum provision shall be made in the abstract estimate


towards Banker’s Charges for obtaining Bank guarantees for
payment of E.M.D., performance security and release of
retention amount as per prevailing procedure based on the
period i.e., period of completion plus defect liability period. The
Chief Engineer concerned shall assess duly obtaining the details
thereof from the Scheduled Banks and suitable provision shall
be made. Till then, no provision for this item need be provided.

v) A provision at 1 percent of the cost of Cement towards


construction of temporary store shed shall be added on the
data of relevant items.

(d) At the time of preparation of estimates, proper care should be taken to


provide the lump sum provisions for the aforesaid items and necessary
conditions also should be incorporated in the tender document for
suitable reimbursement to the contractors from out of the above
provisions, however not exceeding the amounts indicated against each,
on production of the Insurance policies, copies of appointment orders
with payments vouchers, Bank Guarantee etc., Failing to comply with the
above, reimbursement shall not be allowed but suitable penalty shall be
imposed for not engaging technical personnel and the Engineer –in-
Charge shall take Insurance policy at the cost of contractor duly
deducting the premium from the contractor’s bills. Contractor has to
take policy in favour of the employer i.e., Department.

(e) Rates for Earth work Excavation [with Machine].


Machine rates are to be adopted in all the cases for earthwork excavation
where the quantities exceed 1000 cum, with relaxation on the following
items of works:

i) Earth work excavation for seating to lining for a depth of 0.10 m to


0.15m for Canals / Channels
ii) Removal of silt and slushy soils from the Canals / Channels where
depth or removal is less than 0.30m
iii) Earthwork excavation for restricted foundation for small structures
building foundations etc.,
iv) Silt in slushy soils removal in lined canals, where movement of
machinery is restricted
v) Earthwork excavation for model sections, chutes etc., where the
movement of machinery is restricted.

(2) SANCTION OF ESTIMATES:


a) Administrative Approval:
Administrative approvals to the estimates for major and medium
irrigation schemes as well as schemes relating to R &B Department will
be accorded in two stages.

I) In stage -1, the administrative approval will be accorded for the


following items which will help in preparation of detailed project
reports.

i) Detailed investigation.
ii) Preparation of EIA and EMP reports, R&R plan, forest
clearance etc.,
iii) Preparation of detailed designs / drawings
iv) Obtaining of necessary clearances
v) Acquisition of minimum lands required
vi) Completion of R&R, EMP etc.
vii) Shifting of utilities for R&B Works

II) In stage-II projects will be prioritized and adequate funds be


provided to complete them in realistic time frame. The second
stage administrative approval will be issued only after designs
are finalized, detailed investigation completed and lands are
acquired for taking up works without interruption for the first
two years. However, in respect of certain works such two
approvals will be given straightaway on certification by the
Engineer –in-Chief / Chief Engineer concerned that the Stage –I
approval is not needed and that the designs are finalized,
detailed investigation completed, lands are acquired and utilities
are shifted for taking up the work without interruption in the
first two years.

b) Technical Sanction:
Not withstanding anything contained in the relevant codal provisions,
APSS and Government orders with regard to the procedure of
according the technical sanction, enhanced powers are delegated to
the field officers as follows:

ExecutiveEngineers upto : Rs.10 lakhs.


Superintending Engineers upto : Rs.50 lakhs
Chief Engineers upto value of the administrative
approval.
c) Limits of inspection of works for issue of Technical Sanction:
The departmental officials should inspect works before technical
sanction is accorded by the competent authority as per the monetary
limits indicated below.

 For Engineers–in–Chief / Chief Engineers :: Rs.500.00 lakhs and


Above.
 For Superintending Engineers :: Rs.50.00 Lakhs to below 500.00
lakhs
 For Executive Engineers :: upto Rs. 50.00
lakhs
Scrutiny of estimates should be taken up at random by authority one
level higher than that competent to issue technical sanction to the
estimates except in the case of Chief Engineer / Engineer-in-chief.

(3) TENDER NOTICE / DOCUMENTS:


(i) Tender Notice or Notice Inviting Tenders (NIT) will be
approved by the Engineers for the works for which they are competent to
accord technical sanction.
(ii) The Tender documents will be prepared by the concerned
Engineers, bringing greater transparency indicating, the provisions made in
the estimates for items which are reimbursable to the contractors with
conditions therefor and other relevant conditions relating to the
implementation of the contract and other eligibility criteria on both physical
and financial requirements in addition to the conditions contained in the
APSS, APWD code.

(4) TENDERS, INVITATION AND FINALIZATION:


(a) For the works up to Rs. 50 lakhs the tender notice shall be published in
District editions of two Telugu dailies with the largest circulation. For works
costing more than Rs. 50 lakhs, the tender notices will be published in one
Telugu daily and one English daily having largest circulation at the State level.
To reduce the cost of each publication, the format for the tender notice in the
newspaper shall be finalized by the Board of Chief Engineers so that the cost
of the advertisement is kept to the minimum.

(b) The tender schedules should contain not only the quantities but also the rates
worked out by the Dept. and the amount for each item and the total value of
the contract. The tenderer will not be required to quote item wise. He should
indicate his willingness to do the work either at the estimated value of the
work or at a percentage in excess of the estimated value of the work or at a
percentage less than the estimated value of the work.

(5) COLLECTION OF E.M.D. AT THE TIME OF ISSUING TENDER DOCUMENTS:


In order to discourage purchase of tender documents by non-serious bidders,
tender documents shall be issued to contractors on payment of Earnest
Money Deposit, at 1% of the estimate contract value. Successful bidder will
pay balance EMD of 1½% contract value at the time of concluding the
agreement.

1
( EMD either in the shape of Crossed DD drawn in favor of specified officer or
in the shape of an un-conditional and irrevocable BG obtained from any Govt.
owned Public Sector Bank or any Scheduled Commercial Bank)

(6) PREVENTION OF COLLUSION OF CONTRACTORS:


With a view to prevent collusion or the formation into a ring by contractors,
the following orders are issued:-

(a) Tender schedules shall be issued till a date prior to the last date of
submission of tenders
(b) Once a contractor buys a tender schedule he shall not be permitted to
return the schedule. After buying a tender-schedule, if a contractor
does not tender for the work, his EMD shall be forfeited (cash or bank
guarantee or both).
1
Instructions issued in Memo.No.51644/COD/2004 dated 2.4.2004
(7) RECEIPT OF TENDERS:
(i) The tender schedule shall be issued up to one day prior to the last day
of submission of Tenders. The tenders shall be received at the place
and time as specified in the Tender Notice. The contractor shall be
allowed to submit the tender either personally or through his agent or
by post. In case of submission of tender by post the risk and
responsibility for either loss or delays in transit of the same is to be
borne by the contractor. The tender opening authority will not
consider any tender received by him after the expiry of date and time
fixed for receipt of tenders.

(ii) Tender will be received in two parts in 2 different sealed covers.


Cover-A and Cover-B. The Cover –A shall contain the qualification
data viz Annual Turnover and value of works under execution etc., as
at Para (10). The Cover B will contain the financial bid for the work in
question. The cover A and Cover B will be sealed and kept in another
sealed envelope (cover C) supplied by the department while issuing
Tender Schedules.

(iii) The EEs and SEs delegated with the power to invite the tenders will
open evaluate the tenders as per the qualification criteria. While
opening the tenders care should be taken to first open Cover –C in the
presence of the tenderers or their authorized representative and other
officials concerned on the specified date and time and also to verify
whether the Cover –A and Cover –B are properly sealed and minutes
be recorded to this effect then and there only. In case the Covers A &
B or any one of them are found / unsealed, such tenders will not be
opened and summarily rejected.

(iv) First cover (cover –A) with superscription as “TECHNICAL BID” which
shall contain the qualification data as described at para 10 will be
opened.

(v) Second Cover (Cover-B) with the superscription of “PRICE BID” shall
contain the Schedule –A i.e., the statement of description of work,
quantity, estimate rate and amount, price bid (Cover –B) of those
tenderers who are determined as qualified as per eligibility criteria will
be opened on the date specified in the tender notice and the Cover – B
of un-qualified tenderers will not be opened and kept in the safe
custody till the tenders are finalized and there after shall be returned
to them along with EMD. The Schedule-A of price bid shall contain the
working items indicated as Part-1 and LS provision as Part -II. The
premium or discount quoted by the Contractor shall be applicable only
for Part-I. However, the provisions contained in the Part-II will be
operable basing on the conditions provided in the tender Schedules.
The tenderers will have to state clearly their willingness to execute the
work at the percentage excess or less or at par over the ECV indicated
at Part-I at the space provided therein.

(vi) Before recommending / accepting the tender, the tender accepting


authority shall verify the correctness of certificates submitted to meet
the eligibility criteria and specifically for experience, the authenticated
agreements of previous works executed by the lowest tenderer, shall
be called for.

The EMD will be returned to the qualified but unsuccessful tenderer


either after finalization of tenders or on expiry of validity of tenders
which ever is earlier.

(8) FINALISATION OF TENDERS:


(i) Tenders will be finalized by the EES / SEs for the works costing up to
their powers to accord technical sanctions.

(ii) The Chief Engineer shall finalise the tenders upto Rs.2 crore. The
tenders for the works costing more than Rs.2 crore will be referred to
COT along with Technical Bid evaluation and Price Bid evaluation for
consideration. The COT shall scrutinize the tenders submitted by
Engineers–in-Chief / Chief Engineers / Project Administrators in
accordance with the conditions stipulated in the Tender document and
in case of any discrepancy or non–adherence to the conditions, the
same shall be communicated which will be binding both on the Tender
Concluding Authority and the Contractor. In case of any ambiguity,
the decision taken by the COT on tender shall be final.

(iii) Negotiations are not permitted to be conducted at any level.

(iv) The time allowed from the date of publication of tender notices to the
date of receipt of tenders is 14 days for the first call and 7 days for
the second call. The tenders will be received following three-box
system i.e., at SEs office, Office of the SP of the District where the
SE’s office is located, and one in the office of the ENC or by post to the
SE concerned.

(9) VERIFICATION OF CERTIFICATES AND EXPERIENCE:


a) A website will be created and maintained by Commissioner of Tenders
wherein details of all contractors will be made available. Existing
Contractors should submit the details of their experiences with an affidavit
before the Commissioner of Tenders. The Commissioner of Tenders
should place all these details on the web site. Those having objections
should file before the Commissioner of Tenders, within a period of one
month from the date of placement of experience particulars on the
website. The Commissioner of Tenders should conduct the investigation
on the objections of the contractors filed and final experience certificate
should be displayed on the website within one month from the date of
receipt of objections filed by the contractors. If any contractor
submits false information, he will be liable for blacklisting. The
Commissioner of Tenders should send proposals recommending to the
Government with proper justification for black listing such of those
contractors who furnish false information.

b) All Executive agencies in different departments will be given a password


for making necessary entries in the website form time to time. Updation
of the information on the website shall be done by the awarding authority
as and when a work is awarded. Similarly if a work is cancelled, the same
should also be reflected in the website by cancelling authority. Verification
of certificates by sending to various agencies should be done away with
while examining the eligibility. Instead, the information in the website
should be used by all. This information should be crosschecked by the
Commissioner of Tenders every year. The Commissioner of Tenders will
also examine the objections as and when received. Those giving false of
objections shall be penalized up to an amount of Rs.10, 000/-. Detailed
orders in this regard will be issued separately for which proposals shall be
sent by Commissioner of Tenders. The Commissioner of Tenders can also
examine and have details verified suo-moto.

c) The Commissioner of Tenders should issue passbooks to each contractor


containing all the details covering experience, financial capacity etc. The
contractors should enclose a Xerox copy of the passbook along with
tender applications. Works awarded / cancelled should be entered in the
passbook by an officer not lower than the rank of Executive Engineer. The
details in the passbook should tally with those in the website.

Duplicate passbooks can be issued on payment of an amount of Rs.5000/


on the first occasion and Rs. 25,000/ - subsequently.

d) Contractors who execute their works within time as per specifications shall
be issued a merit certificate acknowledging their timely completion
ensuring good quality. The merit certificate shall be given in a public
function with due publicity to increase the prestige and standing of the
contractors in the society. While giving works on nomination the
contractors who have received the merit certificates for quality and timely
performance, shall be given preference over others. The performance of
the contractors on the works shall be obtained and maintained in the
offices of the Registering authorities viz., EEs, SEs, CEs and Board of CEs.
The performance shall be assessed annually and the results shall be made
use of while considering applications for renewal of contractor’s
registrations.
(10) QUALIFICATION CRITERIA
A. To qualify for award of the Contract, each bidder in his name should have,
during the last five years (specified financial years i.e. they should be
immediately preceding the financial year in which tenders are invited)

a) Satisfactorily completed as a prime contractor, similar works of value not


less than Rs. /- @ (usually not less than 50% of Estimated value of
contract) in any one year.

b) Executed in any one year, the following minimum quantities of works:

- Cement concrete including RCC and PSC Cum.


- Earth work in both excavation and Embankment Cum.

- (relevant principal items be indicated


- (usually 50 percent of the expected peak quantities of construction per
year)

B. Each Bidder should further demonstrate:

a) Availability (either owned or leased or to be procured against


mobilisation advances) of the following Key and critical equipment
for this work.
-
-
-

Note: (Based on the studies carried out by the Engineer, the minimum
suggested major equipment to obtain the completion of works in
accordance with the prescribed construction schedule/mile stones are
shown in the above list)

b) Availability of the Key personnel with adequate experience as


required should be indicated based on the requirement for the
work to be executed.

c) Liquid assets/credit facilities of not less than Rs. Lakhs (credit


lines/letter of credit/solvency certificates from Banks etc. shall be
equivalent of the estimated cash flow for three months in peak
construction period)

d) EMD in the shape of Bank Guarantee in the standard format


enclosed, for Rs……. (one percent of the estimated contract value)
to be valid for the period as indicated at para 1.03 (d) i.e., period
of completion plus defect liability period.

e) Experience relating to the works executed in State/Central


Government departments or State/Central Government
undertakings shall only be considered.

(11) BID CAPACITY:


(a) The sub contractor ‘s / GPA holder’s experience shall not be taken into
account in determining the bidders compliances with the qualifying
criteria. The tenderers who meet the requirement qualification
criteria will be qualified only if their available bid capacity is more than
the estimated contract value. The available bid capacity will be
calculated as under:

Assessed Available Bid Capacity: A x N x 2 – B

Where
A= Maximum value of civil engineering works executed in any one
year during the last five years (updated….. * price level) taking
into account the completed as well as works in progress.

N= Number of years prescribed for completion of the works for


which tenders are invited.
B= Value of existing commitments and ongoing works to be
completed during the period of completion of works for which
tenders are invited.

Note: The statement showing the value of existing commitments and


ongoing works as well as the stipulated period of completion remaining
for each of the works listed should be issued by the Engineer-in-
Charge of Government department / undertaking not below the rank
of Executive Engineer or equivalent and countersigned by the rank of
SE or equivalent. The statement to the above effect will be clearly
enclosed to the Bidding document, and the tenderer shall furnish the
particulars invariably in the same format failing which the tender shall
be treated as incomplete and summarily rejected.

@ = at …. * Price level. Financial turnover and cost of completed


works of previous years shall be given weightage of 10% per year to
bring them to ……., price level *

* The financial year in which bids are invited.

(b) Even though the tenderer meets the above qualification criteria,
he/she is subject to be disqualified if he/she is found to have misled or
made false representation in the forms, statements submitted in proof
of the qualification requirements or record of poor performance such
as abandoning works, not properly completed in the contract,
inordinate delays in completions, litigation history and or financial
failures and / or participated in the previous tendering for the same
works and had quoted unreasonably high bid prices. In addition to the
above, even while execution of the work, if found that the Contractor
had produced false/fake certificates of experience, he/she will be black
listed and work will be taken over invoking clause 60 (a) of PS to
APSS.

(c) Tenders shall be valid for a period of 1/2/3 months as the case may
be. Before the expiry of the validity, the authority competent to call
for tenders shall seek for further extension of validity from the
contractors and in case the validity is not extended his /her tender will
not be considered and the EMD shall be returned. During the period of
validity if any tenderer withdraws his tender, his/her EMD shall be
forfeited

(12) QUALIFICATION CRITERIA FOR WORKS COSTING RS.502 LAKHS AND


BELOW:
The qualification criteria at para.10 as well as modified procedure of collecting
EMD in the shape of Bank Guarantee will not be made applicable for the
works costing Rs.10 lakhs (ECV) and below. For above works single cover
system shall be followed and the EMD shall be submitted along with the
completed Tender Schedule.

(13) TENDER PREMIUM:


(i) Ceiling of Tender Premium:
For all works the ceiling of tender premium shall be 5% 3. As per the
guidelines, even after two calls if the tender premium quoted is more
than 5%4, the matter should be referred to the Government and the
Government may order for a fresh call or may constitute a committee
to award the work on nomination to a reputed contractor from the list
to be maintained by the Department on the basis of performance of
contractors.

(ii) Discount Tenders:


(Percentage less than estimated cost): Tenders upto 25% 5 less than
the estimate may be accepted but for tenders which are less by more

2
Amended in G.O.Ms.No.142, I&CAD (PW: Reforms) Department dated 20.12.2004
3
Amended in G.O.Ms.No.133, I&CAD (PW: Reforms) Department dated 20.11.2004
4
--do--
5
Amended in G.O.Ms.No.17, I&CAD (PW:COD) Department dated 6.2.2004
than 25%6 of the estimate, a bank guarantee or demand draft for the
difference between the tendered amount and 75%7 of the estimate
value should be taken so that the tenderer leaves the works midway
and the department is forced to call for tenders for the work once
again, the bank guarantee or demand draft shall be used to finance
the re-tendered work.

(14) (i) ENTRUSTMENT OF WORKS ON SELCTION BASIS:


The tenders received which are found to have abnormally high
percentage or within the permissible ceiling limits prescribed but under
collusion, or due to unethical practices adopted at the time of
tendering process, shall be rejected.

When such situation arises that even for second tender call, the
reasonable percentage in fair and free environment is not received, the
works will be entrusted on selection basis from out of the list of
contractors who are possessing the eligibility criteria as specified in the
tender document with proven track record prepared as per the
procedure laid down in the Annexure.II will be selected in turns of 5
contractors at each time and will be asked to file their price bids at a
specified place and time before the competent committees as stated at
para 14.11 to entrust the work. The committee assessing the
reasonableness of excess percentage quoted will recommend to award
the work to the lowest of all the contractors participated. The
contractor to whom the work is entrusted on selection basis will be
provided necessary security and protection if requested at his cost.

(ii) COMMITTEES TO ENTRUST WORKS ON SELECTION BASIS.


For the purpose of above selection and entrustment of works to
contractors the composition of the committees at District and State
level and powers delegated to them are as under:

a) For the works costing upto Rs.1 Crore, a committee consisting


of the Collector of the District in which work is located, the SE
concerned with the work and two Superintending Engineers of
two other works Departments viz., Panchayat Raj, R&B and the
Irrigation will recommend to the competent authority to award
the work.

b) For the works costing above Rs.1 Crore, the committee


consisting of the COT and the Chief Engineer concerned and
Engineer-in-Chief (Irrigation) will recommend and award the
works on the selection basis.

iii) GRADING OF CONTRACTORS AND ENGINEERS:


(a) Grading of contractors should be undertaken depending on their
performance, maintenance of quality, timely completion of works
and adherence of agreement conditions. The Commissioner of
Tenders shall take action and finalise the modalities of grading of
contractors within 60 days of the issue of this G.O. and submit
proposals to Government. The grading should be updated every
year as on 1st June.
(b) Likewise, the Engineers should be graded depending on their
performance for which all Engineering Departments should issue
guidelines that are specific to them.

(15) SUB-CONTRACTS:
If the prime contractor desires to sub-let a part of the work he should submit
the same at the time of filing tenders itself or during execution, giving the
name of the proposed Sub-Contractor, along with details of his qualification
and experience. The Tender Accepting Authority should verify the experience
of the Sub-Contractor and if the Sub-Contractor satisfies the qualification
criteria in proportion to the value of work proposed to be sub-let, he may
permit the same. The total value of works to be awarded on sub-letting shall

6
--do--
7
--do--
not exceed 50% of contract value. The extent of subletting shall be added to
the experience of the sub- contractor and to that extent deducted from that
of the main contractor.

(16). PRICE ADJUSTMENT:


Price adjustment shall be granted where administered prices are enforced and
that too for works estimated at more than Rs. 2.00 Crores and having
completion period of more than 18 months. This should be applicable within
the original contract period or extended period owing to departmental delays.
This will not apply to cases attributed to contractors fault.

(17). MOBILISATION ADVANCE:


The contractors for works exceeding more than Rs.1.00 crore of estimated
cost value are permitted to avail the facility of mobilization advance upto 10%
of the value of the contract against an unconditional and irrevocable bank
guarantee. The advance will attract a suitable rate of interest (as per
Government borrowing rate) and be deducted in suitable installments from
the bills of the contractors.

(18). CONSTRUCTION MATERIALS:


The present practice that the contractor has to procure at his own cost the
principal construction materials like cement, steel, bitumen, sand metal soils
ect., shall continue.

(19). SEIGNIORAGE CHARGES;


The Seigniorage charges will be recovered from Contractors bills as per the
rates prescribed in the contract documents for the materials used on the work
only. The present practice of insisting for production of documentary
evidence for having paid the seigniorage charges in items of GO Ms No. 243,
Dated 8.5.1986 and in the absence of such production of the evidence, the
Imposition of five times penalty is dispensed with.

(20). SALES TAX:


For sales tax / tax on works contract, contractors are given an option to opt
for the composing schemes under section 5 (g) of the APGST Act and those
opting for it are subject to a tax deduction of 2 % at source on the total
value of the contract. In such case, the departments will not insist on
production of clearance certificate and no assessment of tax will be needed.

(21). LIQUIDATED DAMAGES:


The liquidated damages are imposed on the contractors as per the present
practice basing on the milestones.

(22). PAYMENT OF BILLS:


The contractors will be permitted to submit their work bills once in a month
and payment will be made after proper check of quantity and quality with in a
reasonable time limit. The final payment of the contractor should not be
delayed for want of certificate from the quality control staff.

(23). PAYMENT FOR EXCESS QUANTITIES:


Payments for execution of quantities, in excess of agreement quantities,
should be made without delay and the EEs should take prompt action to
obtain the approvals of the competent authority to make the payment to the
contractors. Failure in this regard shall result in disciplinary action being
taken against the concerned engineers. Similarly, final payments to
contractors should not be delayed for want of a certificate from the Quality
Control Staff. The Chief Engineers should ensure proper performance of the
Quality Control Wing and see that they give the certificates in time on pain of
disciplinary action to avoid delays in the payment of final bills to the
contractors.

(24). QUALITY CONTROL:


(a) The Contractor and the Engineers in charge of construction /
maintenance are responsible for the quality of construction /
maintenance. The departmental executing Engineers will act as Quality
Assurance Engineers. The Quality Control Officials are accountable for
the quality of the work where certification issued by them. They
should also act as Quality Audit Engineers.

(b) If external agencies are engaged, for conducting quality audit, the
following methodology given below should be adopted.

i) Before inspecting the work, the external agency should inform


the Head of the Department. It should conduct quality control
tests as per the standard procedures in the presence of
Construction and Quality Control Engineers and the Contractor
who is executing the work.

ii) The observations of the external agencies on the quality of


work should be recorded then and there and signatures of all
the concerned obtained as a token of acceptance of the
observations.
.
(c) For all works costing more than Rs. 2.00 Crores, the Contractor shall
submit quality plan and also show proof of owning Quality Laboratory
or having tie –up with an established Quality Laboratory. The details
of Quality Control Test Equipment required should be incorporated in
the Tender Documents. The equipment needed should be standardized
by individual departments depending on nature of work.

(d) All the major contractors should be encouraged to have ISO


certification and those having the same may be given preference in
awarding of works.

25. DEFECT LIABILITY PERIOD:


The contractors are responsible for the quality of works executed till the
expiry of defect liability period, which is now prescribed as two years for both
original works and maintenance works. Each department should formulate
and issue guidelines based on the nature and life span of works.

26. TRAINING:
Up to one percent of the budget allocation shall be set apart to train
Engineers of the Departments at all levels for introducing new technologies,
practices, materials in execution of works

27. SITE ORDER BOOK:


The site order book shall be maintained as provided for in the Codes and it
should contain the remarks and instruction of all engineers who visit the work
viz.,the EE, SE, CE and Engineer–in-Chief.

28. COMMITTEES TO RESOLVE INTER-DEPARTMENTAL PROBLEMS


In order to expedite execution of works and to remove any difficulty that
contractors may face in obtaining clearances and other infrastructure
facilities from various departments such as shifting of power lines,
procurement of blasting materials, power supply connection etc., at the
District level, the Collector will formulate Committees and take necessary
steps. The Chief Secretary will have periodical review with the concerned
Secretaries and Chief Engineers in order to resolve the difficulties which could
not be sorted out at District level. The Heads of the Departments are
directed to constitute suitable committees at different levels for speedy
settlement of the different kinds of, or levels of disputes of technical nature
by the Chief Engineers concerned.

-------
ANNEXURE - II

(Enclosure to GO Ms No. 94 I&CAD (PW: COD) Department, dated 01-07-2003)

RULES FOR REGISTRATION OF CONTRACTORS: (As issued in GO Ms No.521, I


& CAD Department, dated. 10.12.1984 and as amended in GO Ms No.8, TR&B
Department, dt. 8.1.2003).

(1) REGISTRATION:
(a) The contractors registered will be called as contractors of all Engineering
Departments of A.P.State Government.

(b) The registration of the contractors will be done in the following


categories:
(i) Civil contractors (of all public works departments)
(ii) Public Health Engineering.
(iii) Furniture
(iv) Electrical
(v) Transport
(vi) Fabrication and Erection of structural steel.

(c) Registration of contractors in each category will be done in the following


classes, separately under each one or more of the classes, as they may
desire.

(i) Special Class


(ii) Class . I
(iii) Class. II
(iv) Class. III
(v) Class. IV
(vi) Class. V

(d) The contractors of Special Class, Class. I, Class. II and Class-III are
eligible to take up the works throughout the State. The contractors of
Class. IV and Class. V can tender for works only within the circle where
registration is done

(e) Procedure for registration: The contractor shall submit an application


in the proforma given in the Annexure-IV to the concerned authority
together with necessary documents in support of his application (as
mentioned below). The authority competent to register the contractor in
the concerned class will take action to verify the credentials and
antecedents of the contractor and issue suitable order registering the
contractor. Before registering in any class or category the contractor
shall be asked to sign in the code of conduct which shall be appended to
the divisional copy of the APDSS. A draft form for issuing orders of
registration to be adopted by the registering authority is given in
Annexure-VI of this G.O.

(f) The following documents shall be submitted along with the application
seeking registration as a contractor in a particular class or category.

(i) Application form ( in the proforma prescribed in the Annexure-


VI with Rs.2/- court fee stamp, affixed thereon).

(ii) Proof of payment of registration fees

(iii) Solvency Certificate:


(a) The Solvency Certificate for the amounts shown under item
(iv) of the Annexure-III shall be obtained from the
officer of the Revenue Department, of the rank not below
that of the Tahsildar in the proforma in Annexure (V)(a)
(OR)8
(b) The certificates may be obtained from a Scheduled Bank in
the proforma given in the Annexure (V)(b).

(c) The Solvency certificate shall be valid for a period of one


year from the date of their issue.

8
modified vide G.O.Ms.No.172, I&CAD (PW:Reforms) department dated 6.10.2006
(d) The solvency for registering various class of contractors is
fixed as 10% of the minimum monetary limit of that class.
This will apply to all future registrations and renewal of
registrations by existing contractors.

(iv) A list of works executed by the contractor during the past five
years duly certified by the concerned departmental Engineer of
the rank of an Executive Engineer or equivalent [and counter
signed by the concerned Superintending Engineer or
equivalent]9

(v) Latest Income Tax and Sales Tax Clearance Certificate:


The names of the firms / individuals shall be registered and
included in the approved list of contractors only when they
produce income tax clearance certificate in the form approved
by the Income Tax authorities. No exemption from this
requirement shall be granted even to the Cooperative Societies.

(vi) Copy of the partnership deed in the case of registration of


partnership / partners / companies

(vii) Form ‘ C ‘ issued by the Registrar of Firms in the case of


partnership / companies.

(viii) A copy of the Engineering Degree in the case of employed


Engineering Graduates

(g) Rules for registration:


(i) The registration of contractor in any class once done shall
be in force only for five (5) years in that particular class.
The contractor shall register himself afresh every five (5) years
thereafter. The registration shall however be done only twice in
a year i.e., January and June. The existing contractors shall be
given six months time for registration as contractors afresh under
these rules, from the date of issue of this order.

(ii) While submitting the application for fresh registration in the


same class or for registration in higher class, the contractor shall
furnish the certificate of his performance issued by the Executive
Engineer in charge of the works as detailed in Annexure.III,
Sl.No.5 and Note. II against the item.

(iii) The cases of firms or companies, though newly formed may


be considered provided concerned firms or companies have
recruited or already consist of highly skilled professional
Engineers and experts, in their organization.

(iv) A Contractor can register his name in more than one


category.

(v) The contractor shall not apply for registration in his name
and also in the name of partnership / company which runs in his
name in the same class or category at a time.

(vi) Contractors of other States shall get themselves registered


in this State before offering their tender for works in this State.

(vii) Application of the contractors for registration in Special


Class and Class–I may be recommended by the individual Chief
Engineers to the Engineer-in-Chief for placing them before the
Committee of ENCs for its consideration and decision.

(viii) The contractor already registered in a particular class can


form partnership firms in the same class and category only by a
separate registration foregoing his individual registration at the
time of biennial registration as mentioned in Class (i) above.

9
Added in G.O.Ms.No.169, I&CAD (PW:Reforms) Department dated 8.9.2005
(ix) In the case of partnership / Companies any changes in the
partners shall be reported to the registering authorities
within one month of the date of such change.

(x) The applicant is required to furnish the following certificate.


Certified that I will employ qualified technical personnel with
suitable complimentary staff to meet the requirements of the
works as specified in the Tender documents.

(h) Registration of contractors, which is presently being done in each


specialization in Special Class and Class-I, is dispensed with. In future,
Registration under these categories will be done without any
specialization as is being done in respect of other categories of
contractors. Existing contractors of Special Class and Class-1 will be
eligible for all categories of works unless otherwise specified in the
tender process, specialization if required for any works shall be specified
clearly in the qualification criteria in the tender process.

The Registration of contractors shall be done as detailed.

CLASS OF MONETARY LIMITS


S.NO CONTRACTORS OF WORKS REGISTERING AUTHORITY
(1) (2) (3) (4)
(1) Special class Above Committee of Engineers–in-Chief
Rs.10.00 and the Commissioner,
Crores Commissionerate of Tenders.

(2) Class –I Above Rs. 2 Committee of Engineers-in Chief and


Crores upto Rs. the Commissioner, Commissionerate
10 Cores of Tenders.

(3) Class –II Above Rs. 1 Committee consisting of the Chief


Crore upto Rs. Engineer concerned, another Chief
2 Crores Engineer of the same or other
Department and Member
Commissioner of Tenders to be
nominated by the Commissioner,
Commissionerate of Tenders.

(4) Class –III Rs. 50 Lakhs to District level Committee comprising


Rs. 1 Crore the Superintending Engineers
available in the district and a
representative / nominated by the
Commissioner, Commissionerate of
Tenders.

(5) Class–IV Above Rs. 10 District level Committee comprising


. Lakhs upto Rs. the Superintending Engineers
50 lakhs available in the district and a
representative / nominated by the
Commissioner, Commissionerate of
Tenders.

(6) Class – V Upto Rs. 10 Executive Engineer of the Division


lakhs concerned.

(2) DEMOTION OF CONTRACTORS:


(a) The registering authority may demote a contractor to a lower class if
he:

i) Fails to execute contract or executes it


unsatisfactorily or is proved to be responsible for constructional
defects (or)
ii) Has no longer adequate equipment, technical
personnel or financial resources: (or)
iii) Violates any important conditions of contract:
iv) Is responsible for any other matter, which may
justify his demotion to a lower class.
v) If litigious by nature.

(b) The fact of and the reasons for demotion shall be communicated and
two weeks time shall be given to the contractor to offer his explanation
before demoting him.

(c) Copies of the order together with a memorandum containing reasons


for demotion should be forwarded to the Government through the
concerned Chief Engineer and to the Engineer–in-Chief.

(d) In case of contractor registered for more than one category or work
(viz., civil sanitary, electrical, transport and fabrication and erection of
structural steel), the order regarding demotion would apply only to one
category unless otherwise stated in orders.

(3) SUSPENSION OF BUSINESS:


(a) Suspension of business with a contractor may be ordered by the
registering authority for any indefinite period pending full enquiry into
the allegations, the registering authority is prima facie of the view
that the contractor is guilty of an offence in relation to the business
dealings which if established would result in his removal, black listing
and it is not desirable to continue business with the contractor.

(b) The reasons for suspension of business shall be intimated to the


contractor and two weeks time shall be given to him to offer his
explanation. If the explanation is not satisfactory, action may be
initiated for suspension of business.

(c) Copies of the orders together with a memorandum containing reasons


thereof should be forwarded to the Government trough the concerned
Chief Engineer and Engineer–in-Chief.

(d) Suspension of business with the contractor for a specific period may
be ordered to the registering authority when the contractor is
responsible for minor technical offence(s) or when he fails to furnish
the I.T.C. In such a case the fact of the suspension should be
communicated to the contractor giving reasons for the same. This
action need not be reported to the Government.

10
(e) If the lowest tenderer does not turn up to conclude the Agreement
even after specified time mentioned in the Notices, the concerned
Agreement concluding Authority shall suspend the Business of the
erring tenderer for a minimum period of one year duly forfeiting the
EMD. The Agreement Concluding Authority shall intimate to M/s C1
India Limited to disable the digital key issued to the bidder for a
period of one year from the date of intimation. M/s C1 India Limited
shall take action as per the request of the Agreement Concluding
Authority with immediate effect. The Agreement Concluding
Authority shall intimate the fact of action taken to all the HODs of all
Engineering Departments.

(4) REMOVAL FROM THE APPROVED LIST:


(a) Registering authority may remove the name of a contractor from the
approved list, if the contractor
i) has on more than one occasion failed to execute a contract or
has executed it unsatisfactorily (or)

ii) fails to abide by the conditions of registration or is found to


have given false particulars or information at the time of
registration.

iii) Persistently violates any important condition(s) of the contract;


or

iv) Is proved to be responsible for construction defects in a number


of cases;(or)

10
added vide G.O.Ms.No.210, I&CAD (PW) Department dated 22.11.2005.
v) Is declared or in the process of being declared bankrupt,
insolvent, wound up dissolved or partitioned (or)

vi) Persistently violates the labour regulations and rules;

(b) The reasons for removal form the approved list shall be intimated to
the contractor and two weeks time shall be given to him to offer his
explanation. If the explanation is not satisfactory action may be
taken to remove the contractor from the approved list. The EMD shall
also be forfeited.

(c) Copies of orders together with a memorandum containing reasons


therefor should be forwarded by the registering authority to the
Government through concerned Chief Engineer and the Engineer –in-
Chief.

(d) In respect of contractors registered various categories of work (civil,


technical, transport and fabrication and erection of steel structure)
orders regarding the removal should apply only to the particular
category unless otherwise stated.

(5) BLACKLISTING:
Only the administrative department will black list the contractor.
(a) The head of the department (Chief Engineer) may blacklist a
contractor with the approval of Government, where:

(i) There are sufficient and strong reasons to believe that the
contractor or his employee has been guilty or malpractice (s)
such as irregular practices including formation of ring, bribery
corruption, and fraud including substitution and in tenders
smuggling, pilfering of unauthorized use of disposal of
Government materials issued for specific work.

(ii) A contractor continuously refuses to pay Government dues


without showing adequate reasons.

(iii) A contractor or his partner or his representative has been


convicted by a court of law for offence involving moral turpitude
in relation to business dealing (s).

(iv) Security consideration including suspected disloyalty to the


State so warrant.

(v) The EMD shall also be forfeited.

(b) Contractor should be given an opportunity of two weeks time for


offering his explanation on the proposal to black list him before taking
final decision.

(c) Copies of such orders together with the reasons for the action taken
and also the names of the partners and the list of allied concerned
coming within the effective influence of the blacklisted contractors will
be forwarded to the Secretary of the concerned administrative
department who will in turn intimate the other Departments in the
Government for ordering immediate cessation of all future business
with the contractor.

(d) Decision for black listing of a contractor under sub-para 6.1 (c) will be
taken by the concerned administrative department and communicated
to the concerned Chief Engineer giving reasons for blacklisting the
contractor as also the names of all the partners of the contractor and
allied concerned coming within the effective influence of the black
listed contractor. Blacklisting orders would however be issued by the
Chief Engineer. The Chief Engineer shall intimate the reasons for
blacklisting of the contractor concerned.

(e) Action for blacklisting a contractor should be taken only where it is


established that the offence was committed in order to secure
advantage to the contractor and not where the object may be to
secure advantage to any employee or representative of the contractor
personally.

(f) Care should be taken to see that the contractor blacklisted does not
transact business with Government under different name or title.

(g) The administrative department in the Government while examining


any case of blacklisting of a contractor may refer doubtful marginal
cases for advice to the Law Department wherever justified necessary.

(h) Once the blacklisting orders are issued they should ordinarily not be
revoked unless: -
i) On review the Government is of the opinion that the
punishment already undergone is adequate in the
circumstances of the case.

ii) in respect of the some offence, the accused has been


honourably acquitted by a court of law.

(i) The Engineer –in Chief shall be responsible for keeping up to date list
of black listed contractors (including those black listed at the instance
of the Government) and circulate the list periodically to the Chief
Engineers of al the engineering departments. The Engineer –In Chief
will also circulate every quarter a list of additions and revocations
during the previous quarter.

(6) RESTORATION:
Upgrading a demoted contractor revoking the suspension of business, restoring
registration, withdrawal of blacklisting etc., may be considered at an appropriate
time on the merits of each case by the authority who has passed the original orders.
Copies of restoration orders should also be furnished to the concerned administrative
department of the Government.

--------------
ANNEXURE – III
(ENCLOSURE TO G.O.MS.NO. 94, I&CAD (PW-COD) DEPT. DATED 01 –07-2003 )
Statement showing ………………..
I) Monetary limits up to which the Contractors are qualified to tender.
II) Registration fees payable.
III) Authority for Registration.
IV) Amount for which solvency certificate is to be produced.
V) Certificate of past experience.
VI) Other requirements.

DESCRIPTION
S. NO SPL.CLASS CLASS I. CLASS II CLASS III CLASS IV CLASS V REMARKS
OF ITEM
1 2 3 4 5 6 7 8 9
I. MONETARY LIMITS UPTO WHICH CONTRACTORS ARE QUALIFIED TO TENDER.
I i) CIVIL (AS PER
As modified in
G.O.MS.NO.130, Upto any Upto Upto Rs.2.00 Upto Rs.1.00 Upto Rs. 50 Upto Rs.
G.O.Ms.No.130, dated
DT 22.5.2007) amount Rs.10.00Crores Crores. Crore. Lakhs. 10.00 Lakh
22.5.2007
ii) Public
Health
Engineering
iii) Furnitur For works in this
Upto
e Not Upto Upto Rs.5.00 Not Not registration will be for
Rs.10.00
iv) Electrica applicable any amount lakhs applicable applicable Class I & II & III only.
lakhs
l
(AS PER G.O.
MS.NO. 130,DT
22.5.2007)
v) Transpo
rt Not
Not Upto any Upto 20.00 Upto Rs.5.00 Not -do- (also see Sl.No.VI,
((AS PER G.O.MS. applicable
applicable amount. Lakhs lakhs applicable Item 5)
NO. 130, DT
22.5.2007)
vi) Fabricati
on and
For this item
Erection of
Upto Registration will be done
structural Up to any Upto Rs 50.00 Upto Rs.5.00
Rs.20.00 _ _ only in Classes Special I
steel. amount. Lakhs. lakhs
Lakhs , II & III only (Also See
(AS PER
Sl.No.VI, Item 6).
G.O.MS.NO. 130,
DT 22.5.2007)
REGISTRATION As modified in G.O. Ms.
II Rs.10,000/- Rs.6000/- Rs.3000/- Rs.2000/- Rs.1000/- Rs.1000/-
FEE No.130, dt.22.5.07.
Note:-
The following instructions shall be followed while making payment of the Registration Fees.
i) The Registration fees shall be paid through challan in any Government Treasury or Demand Draft
(Crossed) obtained from a Scheduled Bank
ii) The particulars of Head of Account to which the Registration fee is debitable shall be obtained from the
Local Departmental Officers.
iii) The Registration fee shall be remitted in the [Form of Demand Draft in favour of PAO / APAO
concerned]11.

Special Class I Class.II Class.III Class.IV Class.V


III AUTHORITY FOR Class Committee Committee District Level Same as for Executive
REGISTRATION: Committee constituting consisting of Committee Class.III Engineer of
[AS PER GO MS constituting of Engineers- the Chief comprising the the Division
NO.130, of Engineers- in-Chief and Engineer Superintending concerned.
DT.22.5.2007] in-Chief and the concerned Engineers
the Commissione and another available in the
Commissione r, COT Chief district and a
r, COT. Engineer of representative
the same or of the COT.
other
Department
and Member,
Commissione

11
Amended in G.O.Ms.No.130, I&CAD Dept dated 22.5.2007.
rate of
Tenders to be
nominated by
the
Commissione
r, COT
IV AMOUNT FOR WHICH SOLVENCY OF CERTIFICATE ARE TO BE PRODUCED [As per GO Ms No.130, dt.22.5.07]
i) CIVIL Rs.200 Rs.100.00 Rs.20.00 Rs.10.00 Rs.5.00
Rs.1.00 lakh-
Lakhs. Lakhs. Lakhs. Lakhs. Lakhs.
ii) Public Health
--- Rs.2.00 lakhs Rs.1.00 lakh Rs.0.50 lakh -- ---
Engineering
iii) Furniture Rs.2.00
--- Rs.1.00 lakh Rs.0.50 lakh -- ---
lakhs
iv) Electrical -- Rs.2.00 lakhsRs.1.00 lakh Rs.0.50 lakh -- ---
v) Transport -- Rs.4.00 lakhsRs.2.00 lakhs Rs.0.50 lakh -- ---
vi) Fabrication &
Rs.10.00
Erection of Rs.5.00 lakhs Rs.2.00 lakhs Rs.0.50 lakh -- --
Lakhs
structural steel.
V (A) CERTIFICATE OF PAST EXPERIENCE (VALUE OF GROUP OF WORKS TO HAVE BEEN EXECUTED IN ANY ONE YEAR DURING
THE LAST FIVE FINANCIAL YEARS (AS PER G.O.MS.NO.130, DATED 22.5.2007)
No monetary
(i) Civil Rs.500.00 Rs.100.00 Rs.40.00 Rs.20.00 Rs.8.00 limits for past
Lakhs Lakhs Lakhs Lakhs Lakhs experience is
prescribed for
Class V but
the applicant
should have
functioned as
an agent or
an employee
under
Registered
Class--I
contractor.
Certificate to
that extent
should be
produced.
ii) Public Health
-- Rs.5.00 lakhs Rs.2.50 lakhs NIL -- --
Engineering
iii) Furniture Rs.5.00
-- Rs.2.50 lakhs NIL -- --
lakhs
iv) Electrical. -- Rs.5.00 lakhs Rs.2.50 lakhs NIL --- ---
v) Transport. -- Rs.5.00 lakhs Rs.2.50 lakhs NIL -- ---
vi) Fabrication Rs.25.00 Rs.12.50
Rs.5.00 lakhs NIL -- --
lakhs lakhs
V (B) PAST EXPERIENCE (VALUE OF SINGLE WORK TO HAVE BEEN EXECUTED IN ANY ONE YEAR DURING THE LAST FIVE
FINANCIAL YEARS)
No monetary limits for
(i) Civil Rs.250.00 Rs.50.00 Rs.20.00 Rs.10.00 Rs.4.00 lakhs past experience is
lakhs lakhs lakhs lakhs prescribed for Class-V
but the applicant
should have
functioned as an
Agent or an employee
under Registered
Class-I Contractor.
Certificate to that
extent should be
produced.

ii) Public Health


-- Rs.2.50 lakhs Rs.1.25 lakhs NIL -- --
Engineering
iii) Furniture -- Rs.2.50 lakhs Rs.1.25 lakhs NIL -- --
iv) Electrical -- Rs.2.50 lakhs Rs.1.25 lakhs NIL -- --
v) Transport -- Rs.2.50 lakhs Rs.1.25 lakhs NIL -- --
vi) Fabrication Rs.12.50 Rs.6.25 lakhs Rs.2.50 lakhs NIL -- --
lakhs
VI OTHER REQUIREMENT:-
i) Civil Contractor Nil
ii) Public Health
Engineering The Contractor shall have plumbing license or atleast have a licensed plumber in his
Contractors. employment.

iii) Furniture
Nil
Contractors
iv) Electrical The contractor himself shall be licensed Electrician or atleast have a licensed Electrician in his
contractors employment.
VII TRANSPORT CONTRACTORS
The Transport Comprises of conveyances of construction materials such as Steel, Cement, Sand etc. The Class-III
Contractors shall possess atleast one Transport Vehicle of suitable capacity capable of carrying long structures (10
MTs or more) in his name as per the registration book. The Class- II Contractors shall possess two such vehicles
in his name. Class-I Contractor shall possess three such vehicles in his name.
VIII Fabrication and erection of Structural Steel Contractors
The Class-III Contractor shall have basic lifting tackles such as tripods, sheaves and pulleys. The Class -II
contractor shall also have winches and single derrick of 20 ft., lift besides the capacity mentioned for class -III
above. The Class- I contractor shall have the entire requirement mentioned for Class- II contractor and in addition
to that he must also welding set and one qualified welder. The Class-I contractor shall also have hydraulic jacks,
sleepers and Mobile Crane of atleast 15 Tons capacity in addition to Class-II requirements. The contractor must be
a partner or a Director of Registered Structural Factory within the meaning of Factory Act, 1948.
ANNEXURE – IV
(ENCLOSURE TO G.O.MS.NO 94, I&CAD (PW-COD) DEPT. DT. 01 –07-2003)

FORM OF APPLICATION FOR REGISTRATION OF CONTRACTORS CIVIL / PUBLIC


HEALTH ENGINEERING / FURNITURE / ELECTRICAL / TRANSPORT / FABRICATION
AND ERECTION OF STRUCTURAL STEEL / CONTRACTOR.

TO

THE CHIEF ENGINEER,


MAJOR IRRIGATION , MEDIUM IRRIGATION AND MIONR IRRIGATION
HYDERABAD.

SIR,
Sub : Contractor – PWD I&P Dept – Application for registration as Class – I /
II Contractor – submitted.

I,
Sri …………………………………………………………….………….. Managing partner of
(in the case or firm)
M/s. ……………………………………………………………………Engineers and Contractors, PWD,
Resident ………………………………………………. Village …………………….……. Taluk ………………….
………. District ………………….……… a Registered Class …….……
Contractors…………………………………of Govt. / Corporation etc., request you to kindly
register my name / our firm as ………………………………………………class Contractor in the
category of Civil / Public Health Engineering / Furniture / Transport /Electrical /
Fabrication and erection of structural steel / Contractors and communication
orders.

2. In this connection, I enclose the following prescribed documents for your


information

i) Treasury Challan No…………………….Dated:……………for Rs……………………..


Creditable to the EE, PWD ………………….Division ………….. Under the
Head of “ 882 Cash Remittances towards Registration fees.

ii) Solvency certificate issued by competent authority for Rs………………….


(The solvency certificate shall be not more than one year old).

iii) A list of works carried out by me in the past five years with their
values, certified by departmental Engineer of the rank of Executive
Engineer or equivalent rank.

iv) Latest Sales Tax / Income Tax Clearance Certificate.


v) Certified coy of the partnership deed (in the case of firm).
vi) From (C) issued by the Register of firm (in the case of firms only)
certified.
vii) Copy of the Engineering degree certificate issued by the Recognized
University (in the case of Engineering Degree holders seeking
Registration).

3. I enclose a certificate to the effect whether the applicant o any of the partner
or share holders or any of the personnel working under the applicant is / are
dismissed Government servants)

4. I certified that I would not get my self-registered under more than one name.
5. I will get my registration renewed within 5 years from the date of
Registration.
ANNEXURE – V (a)
(Enclosure to G.O.Ms.No. 94, I&CAD (PW-COD) Dept. Dt. 01 –07 -2003)

FORM OF SOLVENCY CERTIFICATE BY TAHSILDAR

I _ _ _ _ ___ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Tahsildar of _ __ _ _ _

_ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ __ _ _ _ _ _ _ _ _ do hereby Certify, on

being satisfied by the examination of Revenue and other records and Local enquiries

that _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _

(here the name and address of the contractor should be mentioned) is solvent

to the extent of Rs _ _ _ _ _ _ _ _ __ _ _ . (Rupees _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

_________________)

Tahsildar
Seal of the Officer.
Taluk
Date:
Place:

ANNEXURE – V (b)
( Enclosure to G.O.Ms.No. 94, I&CAD (PW-COD) Dept. Dt. 01 –7-2003 )

FORM OF SOLVENCY CERTIFICATE BY BANKS

I _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ Managing Director / Manager / General

Manager / Agent of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ Bank Ltd., do hereby

certify that _ _ _ _ _ _ _ __ _ _ _ _ _ ___ (here the Names and address of the

contractor) to be solvent to the extent of Rs._ _ _ _ _ _ __ _ _ (Rupees __ _ _

_ __ _ _ _ _ _ ___ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ) as disclosed by the

information and record which are available with the afore-said Bank.

Date:
Place:
For the ___________________ Bank
(Designation of the Officer authorized to sign.)
ANNEXURE – VI
( ENCLOSURE TO G.O.MS.NO. 94, I&CAD (PW-COD) DEPT. DT.01-07-2003)

Proceedings. No. ………………………………………………………… dated…………………

Sub: Contractor – Registration of Class –I and Special Class (Civil )


Contractors – orders – Issued.

Ref: 1)

***

The Board of Chief Engineers examined the applications received from the
Contractors referred to for Registration as Class I / Special Class (civil ) Contractor at
its meeting held on ……………… and decided what their names might be registered as
Class I / Special Class (Civil) Contractors for all Branches of Engineer Departments of
the State Government.

2. The Chairman, Board of Chief Engineers Andhra Pradesh, Hyderabad,


accordingly register the name of the following Contractors as Class I / Special Class
(Civil) Contractors qualified to tender for works costing above and upto
Rs…………………..

In terms of the rules prescribed and subject to the conditions stipulated:

Sl.No. Name and Address of the Contractor.


1.
2.
3.
4.
5.
6.

12
3. The Managing Partner / Partners of the firms if any, which are now registered
as Contractors shall intimate the changes in the partnership deed, if any and produce
fresh Solvency Certificate in the name of the Firm with the substituting partners
along with the revised partnership deed and Form-A issued by Registrar of Firms.
Failure to notify the changes to the registering authority within one month of such
change will entail the Firm to forfeit registration and further the firms will be
debarred from tendering for works.

4. The Registration will be valid upto 5 years for the date of Registration. The
registering authority reserves the right to cancel or demote without notice and
without assigning any reasons.

5. Application for Renewal of Registration after 5 years if desired should be


submitted to this office before one month from the date of expiry of validity of
Registration.

12
modified vide Memo.No.51644/COD/2004, dated 2.4..2004
ANNEXURE -VII (a)
( Enclosure to G.O.Ms.No. 94, I&CAD (PW-COD) Dept. Dt. 01 –07 -2003 )

CASE (i) where contractor himself desires that his name may be removed.

To ..
REMOVAL FROM THE APPROVED LIST

Dear Sir (s)

1. As desired by you, your name is removed from the approved list of


contractors of this Command / Area / Division / Circle / Unit / Project.
2. Action to release your security deposit / sending security bound amount is
in hand

Yours faithfully,
Copy to all concerned

…………………………………………………………………………………………………

ANNEXURE – VII (b)


( Enclosure to G.O.Ms.No. 94, I&CAD (PW-COD) Dept. Dt. 01 07 -2003 )

CASE (ii) where contractor fails to submit valid income Tax Clearance Certificate.
..
To
------------
REMOVAL FROM THE APPROVED LIST.

Reference : This Office Letter.No.

As you have failed to furnish a valid income Tax Clearance Certificate


in spite of the notices issued to you under this Office letter (s) quoted under
reference, your name is hereby removed from the approved list of this
Division / Circle / Unit / Project

2. Action to release your Security Deposit / Standing security Bound


amount is in hand.

Yours faithfully
Copy to all concerned
………………………………………………………………………………………………………

ANNEXURE – VII (c)


(enclosure to G.O.Ms.No. 94, I&CAD (PW-COD) Dept. Dt. 01 –07 -2003)

CASE ( iii ) for any other reason mentioned in the Standardized code.

To
REMOVAL FROM THE APPROVED LIST
Dear Sir (s)

Your name is hereby removed from the list of approved contractors of


this Division / Circle / Unit / Project.
Yours faithfully
Copy to all concerned
GOVERNMENT OF ANDHRA PRADESH
IRRIGATION & CAD (PW:REFORMS) DEPARTMENT

Memo.No.2668/Reforms/2006 Dated: 23-06-2007

Sub:- I&CAD Department – Tender procedures and Registration of


Contractors Rules – Comprehensive – Orders – Issued

Ref:- 1. G.O.Ms.No.94, I&CAD (PW:COD) Department dated 1.7.2003


2. G.O.Ms.No.17, I&CAD (PW:COD) Department dated 6.2.2004
3. Govt.Memo.No.51644/COD/2004, dated 2.4.2004
4. G.O.Ms.No.133, I&CAD (PW:Reforms) Dept dated 20.11.2004
5. G.O.Ms.No.142, I&CAD (PW:Reforms) Dept. dated 20.12.2004
6. G.O.Ms.No.150, I&CAD (PW:Reforms) Dept dated 17.8.2005
7. G.O.Ms.No.169, I&CAD (PW:Reforms) Dept dated 8.9.2005
8. G.O.Ms.No.210, I&CAD (PW:Reforms) Dept dated 22.11.2005
9. G.O.Ms.No.172, I&CAD (PW:Reforms) Dept dated 6.10.2006
10.G.O.Ms.No.330, I&CAD (PW:Reforms) Dept dated 22.5.2007

***

A copy of the updated G.O.Ms.No.94, I&CAD dt.1.7.2003 together with a set


of copies of the amendments issued in the references 2 nd to 10th cited are herewith
furnished to ENC (Irrigation) and Commissioner, COT Hyderabad. They are
requested to verify thoroughly to ensure that all the amendments that were issued
by the Government after 1.7.2003 till date are incorporated in the updated copy and
if any amendments are found missing, they may be brought to the notice of the
Government for incorporation within a fortnight, for printing the updated G.O. afresh
to make available to all the HoDs and the Department.

2. If no information is received within the stipulated time, it would be presumed


that there is no missing in the updated copy and the same will be got printed.

RAJIV RANJAN MISHRA


SECRETARY TO GOVERNMENT

To
The Engineer-in-Chief (Irrigation) Jalasoudha Hyderabad (we)
The Commissioner, COT, BRK Building, Hyderabad (we)

//FORWARDED BY ORDER//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Roads & Buildings – Adoption of Price Adjustment for Steel and Cement for all
ongoing works of Bridges, Roads and Buildings and other Civil Works of all
Departments – Further Orders – Issued.
------------------------------------------------------
TRANSPORT, ROADS & BUILDINGS (R.I) DEPARTMENT

G.O.Ms.No.94 Dated: 16.04.2008.


Read the following

1. G.O.Ms.No.35, T.R & B(R.I) Dept., Dt: 28.02.2006.


2. G.O.Ms.No.73, T.R & B(R.I) Dept., Dt: 24.04.2006.
3. G.O.Ms.No.123, T.R & B(R.I) Dept., Dt: 06.07.2006.
4. G.O.Ms.No.233, T.R & B(R.I) Dept., Dt: 20.11.2006.
5. G.O.Ms.No.175, T.R & B(R.I) Dept., Dt: 19.02.2007.
6. Builders’ Association of India representation dated: 11-04-2006.
7. Minutes of the Board of Chief Engineers, Dt: 01.01.2008.
8. Minutes of the meeting held in the Chambers of Hon’ble CM on
09.04.2008 at 11.am.

***
O R D E R:

In the G.O.s 1st to 5th read above, orders were issued according Price
Adjustment to all the works under the control of Roads & Buildings Department viz.
Roads, Bridges, Buildings and Civil Works for all ongoing and future works for the
items Steel, Cement, Bitumen, POL and other items duly following the Price index
rates and following the formula mentioned therein.

2. The Builders’ Association of India, A.P.Centre have made representation that,


hike in steel and cement etc, are causing heavy losses to them, hence it is not
possible to take up the works and have requested to issue orders allowing difference
in estimate rate to monthly rates instead of adopting Price Index Formula issued in
G.O.Ms.No.35, T.R & B Dept., Dt: 28.02.2006, in respect of items Steel and Cement.

3. The I & CAD Dept. have placed the matter before the Board of Chief
Engineers. The Board of Chief Engineers have recommended for allowing monthly
price adjustment based on rates fixed by the Board of Chief Engineers, provided that
the agencies furnish monthly work done quantity and measures/check measures by
the concerned Departmental Officers/EPC Agencies.

4. In the minutes of the meeting held on 09.04.2008 in the chambers of Hon’ble


Chief Minister, it has been decided to allow monthly Price adjustment for Steel and
cement. With regard to Bitumen and POL prices it is not included in this scheme, as
these are being corrected by the PSU Oil companies every fortnight and being
adopted by the Roads & Buildings Dept.

5. Government after careful examination of the matter accept the


recommendations of the Board of Chief Engineers and minutes of meeting held on
09-04-08 and hereby allow to adopt Price adjustment for steel and cement every
month in supersession of the orders issued in G.O.Ms.No.35, T.R & B Dept., Dated:
28.02.2006 and formula used for adjustment based on whole sale price index and
co-efficient of 0.85 is now replaced by the absolute variation between the estimated
rate and the rate approved by the Government based on the recommendation of
Board of Chief Engineers for the month starting from the 1 st March 2008 subject to
the following conditions:-

i) The Board of Chief Engineers shall meet on the 5 th of every month and will
recommend the new price to the Principal Secretary, R&B on the next day of
the review for approval starting from 5th May, 2008.

ii) The Principal Secretary, R&B in consultation with the Secretary, Finance
(W&P) shall issue a Order on the settled new price every month based on the
Board of Chief Engineers recommendation.

iii) The BOCE shall collect quotations from ISI approved producers for all
categories of Steel including TMT and arrive at an average admissible price to
be applied for the month.
iv) The Board of Chief Engineers shall collect quotations from ISI standards
cement manufacturers and similarly average rates should be adopted for the
month.

v) For Indiramma housing programme, the required increase will be Rs. 3,000
per unit for rural and urban individual housing. For G +, Housing Board
houses taken up by the A.P.State Housing Corporation and Rajiv Swagruha
programme the adjustment scheme will be applicable to meet the price
contingency.

vi) The Price adjustment shall not be limited to Rs.50.00 Lakhs and above
estimated projects and a time period of 6 months and above, but shall be
applied irrespective of cost estimates and time period.

vii) For the works taken up in externally aided projects, the guidelines specified
thereon are to be followed.

viii) The price adjustment shall be applicable for all ongoing and future works. The
price adjustment shall be applicable within original contract period or period
extended on grounds of the departmental delays and valid reasons and shall
not be applicable to the extensions granted on account of the contractors
fault as envisaged in G.O.94 of I&CAD. The price adjustment shall be
applicable from the date of agreement for all those ongoing works where final
bills are not taken by the contractors as on the date of issue of these orders
Price adjustment shall be applicable for actual component of items of works
actually carried out during the period of the bill. The above orders are
applicable for all contracted works of the Government of Andhra Pradesh and
Corporations, local bodies and Government Undertakings, Tirumala Tirupathi
Devasthanam, etc.

ix) The adjustment scheme will be applied in all cases where the variation
between the estimated rates and Board of Chief Engineer approved rates
(increase or decrease) is more than 5% for the month.

6. All the Head of Department/Corporations, Universities dealing with PWD


works shall take action accordingly.

7. The above orders will come into effect from 01.03.2008.

8. This order issues with the concurrence of Finance Dept. vide their
U.O.No.11746-B/524/A2/Expr.PW/08, Dated: 16.04.2008.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

Dr.T.CHATTERJEE,
PRINCIPAL SECRETARY TO GOVERNMENT

To:
The all HODs connected with Engineering works..
Copy to:
The Housing, I & CAD, Panchayat Raj, Home, Higher Education,
School Education, Social Welfare, Tribal Welfare, Revenue,
M.A & U.D and H.M & F.W. Depts.
The ENC (AW) I&CAD, ENC(R&B) Admn. & NH,
The Builder’s Association of India,
A.P.Centre, Hyd.
The P.S to Prl. Secy. to Govt. (TC)
T.R & B Dept.
The Advisor, QC for R&B, Hyd.
The Technical Advisor,
Housing Dept. & School Education Dept.

//Forwarded by Order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Roads & Buildings – Adoption of Price Adjustment for Bitumen and POL for all
ongoing works of Bridges, Roads and Buildings – Further Orders – Issued.
-------------------------------------------------

TRANSPORT, ROADS & BUILDINGS (R.I) DEPARTMENT

G.O.Ms.No.252 Dated: 28.08.2008.


Read the following

1. G.O.Ms.No.35, T.R & B(R.I) Dept., Dt: 28.02.2006.


2. G.O.Ms.No.73, T.R & B(R.I) Dept., Dt: 24.04.2006.
3. G.O.Ms.No.123, T.R & B(R.I) Dept., Dt: 06.07.2006.
4. G.O.Ms.No.233, T.R & B(R.I) Dept., Dt: 20.11.2006.
5. G.O.Ms.No.175, T.R & B(R.I) Dept., Dt:19.02.2007.
6. G.O.Ms.No.94, T.R & B(R.I) Dept., Dt: 16.04.2008.
7. Builders’ Association of India representation Dt: 17-04-08.

***

O R D E R:
In the G.O.s 1st to 5th read above, orders were issued according Price
Adjustment to all the works under the control of Roads & Buildings Department viz.
Roads, Bridges, Buildings and Civil Works for all ongoing and future works for the
items Steel, Cement, Bitumen, POL and other items duly following the Price index
rates and following the formula mentioned therein.

2. In the G.O. 6th read above, Government issued orders to adopt price
adjustment for steel and cement every month in supersession of the orders issued in
the G.O. 1st read above, and formula used for adjustment based on whole sale price
index and co-efficient of 0.85 is replaced by the absolute variation between the
estimated rate and the rate fixed by the Government.

3. The Builders’ Association of India, A.P.Centre have made representation to


adopt price adjustment for Bitumen and POL on par with Steel and Cement as
envisaged in G.O. 6th read above.

4. Government after careful examination of the matter hereby allow to adopt


Price adjustment for Bitumen and POL every fortnight in supersession of the orders
issued in G.O.Ms.No.35, T.R & B Dept., Dated: 28.02.2006 by replacing the co-
efficient of 0.85 by “1” i.e. absolute variation of the rate fixed by the Public Sector
Undertakings (PSUs) subject to the following conditions:-

i) For the price adjustment of Bitumen and POL, rate determined by the PSUs
may be allowed.

ii) The weight ages for different components taken together including those for
which price adjustment is not eligible should not exceed 100%.

iii) The final price adjustment amount should be subject to the adjustment with
reference to the amount arrived on completion of work with price adjustment
co-efficient of ‘1’ instead of 0.85.

iv) The Price adjustment shall not be limited to Rs.50.00 Lakhs and above
estimated projects and a time period of 6 months and above, but shall be
applied irrespective of cost estimates and time period.

v) For the works taken up in externally aided projects, the guidelines specified
thereon are to be followed.

vi) The price adjustment shall be applicable for all ongoing and future works. The
price adjustment shall be applicable within original contract period or period
extended on grounds of the departmental delays and valid reasons and shall
not be applicable to the extensions granted on account of the contractors

(Contd. 2)
:: 2 ::

fault as envisaged in G.O.94 of I&CAD Dept. The price adjustment shall be


applicable for all ongoing works. Price adjustment shall be applicable for
actual components of items of works actually carried out during the period of
the bill. The above orders are applicable for all contracted works of the
Government of Andhra Pradesh and Corporations, local bodies and
Government Undertakings, Tirumala Tirupathi Devasthanam, etc.

vii) This Order will apply only when the difference between the estimated rates of
POL and Bitumen and their current price is more or less than 5%.

5. All the Heads of Department/Corporations, Universities dealing with PWD


Works shall take action accordingly.

6. The above orders will come into force with effect from 01.03.2008.

7. This order issues with the concurrence of Finance Dept. vide their
U.O.No.18817/876/A2/Expr.PWD/08, Dated: 04.07.2008.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

Dr.T.CHATTERJEE,
PRINCIPAL SECRETARY TO GOVERNMENT

To:
The all HODs connected with Engineering works..

Copy to:
The Housing, I & CAD, Panchayat Raj, Home, Higher Education,
School Education, Social Welfare, Tribal Welfare, Revenue,
M.A. & U.D and H.M & F.W. Depts.
The ENC (AW) I&CAD, ENC(R&B) Admn. & NH,
The Builder’s Association of India,
A.P.Centre, Hyd.
The P.S. to Prl. Secy. to Govt. (TC)
T.R & B Dept.
The Advisor, QC for R&B, Hyd.
The Technical Advisor,
Housing Dept. & School Education Dept.

//Forwarded by order//

SECTION OFFICER
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Roads & Buildings – Adoption of Price Adjustment for Steel and Cement for all
ongoing works of Bridges, Roads and Buildings and other civil works of all
Departments – Further Orders – Issued – Amendment – Issued.
------------------------------------------------------

TRANSPORT, ROADS & BUILDINGS (R.I) DEPARTMENT

G.O.Ms.No.269 Dated: 15.09.2008


Read:

G.O.Ms.No.94. T.R & B(R.I) Dept., Dt: 16.04.2008.

O R D E R:

The following amendment to the G.O.Ms.No. 94, T.R & B Dept., Dated:
16.04.2008 are issued.

AMENDMENT

For para 5 (viii) in the said G.O. the following shall be substituted:
ix) The price adjustment shall be applicable for all ongoing and future works. The
price adjustment shall be applicable within original contract period or period
extended on grounds of departmental delays and with valid reasons and shall
not be applicable to the extensions granted on account of the contractors
fault as envisaged in G.O. 94, of I&CAD Dept. The price adjustment shall be
applicable for ongoing works. Price adjustment shall be applicable for
components of works actually carried out during the period of the bill. The
above orders are applicable for all contracted works of the Government of
Andhra Pradesh and Corporations, local bodies and Government
Undertakings, Tirumala Tirupathi Devasthanam, etc.

2. After para 5(ix), the following shall be added:-


Government also order that all the Heads of Departments/Corporations/Local Bodies
shall ensure that the payment for Steel/Cement, where this G.O. is applicable, is
limited to the lowest rate of invoice or rate fixed by the price adjustment clause
whichever is less.

3. The above amendment shall come into force with effect from 01.03.2008.

4. This order issues with the concurrence of Fin. Dept. vide their U.O.No.21938-
B/1053/A2/Expr.PW/08, Dt: 07.08.2008.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

Dr.T.CHATTERJEE,
PRINCIPAL SECRETARY TO GOVERNMENT

To:
The all HODs connected with Engineering works.

Copy to:
The Housing, I&CAD, Panchayat Raj, Home Higher Education,
School Education, Social Welfare, Tribal Welfare,
Revenue,
M.A & U.D and H.M & F.W Depts.
The ENC(AW) I&CAD, ENC(R&B) Admn. & NH,
The Builders’ Association of India, Hyd.
The Advisor, QC for R&B, Hyd.
The Technical Advisor, Housing Dept. & School Education
Dept.
The P.S. to Prl. Secy. to Govt. (TC), T.R & B Dept.
GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

Roads & Buildings – Adoption of Price Adjustment for Other Materials, Labour and
Machinery for all ongoing and future Buildings Works of all Departments – Further
Orders – Issued.
------------------------------- ----------------------

TRANSPORT, ROADS & BUILDINGS (R.I) DEPARTMENT

G.O.Ms.No.35 Dated: 30-01-2009.


Read the following:

1. G.O.Ms.No.35, T.R & B(R.I) Dept., Dt: 28.02.2006.


2. G.O.Ms.No.73, T.R & B(R.I) Dept., Dt: 24.04.2008.
3. G.O.Ms.No.123, T.R & B(R.I) Dept., Dt: 06.07.2006.
4. G.O.Ms.No.233, T.R & B(R.I) Dept., Dt: 20.11.2006.
5. G.O.Ms.No.175, T.R & B(R.I) Dept., Dt: 19.02.2007.
6. G.O.Ms.No.94, T.R & B(R.I) Dept., Dt: 16.04.2008.
7. G.O.Ms.No.252, T.R & B(R.I) Dept., Dt: 28.08.2008.
8. Builders” Association of India representation dated:
18.09.2008.
9. Discussions held in the chambers of Principal Secy. to
Government, T.R & B Dept., on 23.09.2008.
10. From the ENC(R&B) Admn. & NH Lr.No.Committee of CEs
meeting/AEE2/DEE1/MC/2007, Dt: 27.11.2008.

***
O R D E R:
In the G.O.s 6th and 7th read above, orders were issued according Price
Adjustment for all the works under the control of the Government of Andhra Pradesh
and Corporations, local bodies and Government Undertakings, Tirumala Tirupathi
Devasthanam, Universities, APRSCL, APSPHC, APHMHIDC, APSRTC Roads & Buildings
Department viz. Raods, Bridges, Buildings and Civil Works for all ongoing and future
works for the items Steel, Cement, Bitumen, POL and other items duly following the
Price index rates and following the formula mentioned therein.

2. The Builders Association of India, A.P.Centre have represented that, hike in


other materials including electrical, sanitary and labour charges are substantial and
are causing them severe losses. They have requested to issue orders allowing
difference in estimate rates to that of prevailing SSR rates whenever there is a
change in SSR in respect of all other items, machinery and labour charges.

3. Government after careful examination of the matter hereby allow to adopt


Price Adjustment for all other materials and labour charges in Building works subject
to the following conditions:

i) The Price adjustment for Steel & Cement shall continue in the manner as
envisaged in the G.O.6th read above along with pertinent amendments.

ii) For all other items including water supply, sanitary and electrical, labour
charges and machinery charges price adjustment shall be effected in the ongoing
works by adjusting the difference in estimate rates to that of prevailing SSR rates
whenever there is a change in SSR.

iii) 1st – June of every year shall be the date effective for allowing the price
adjustments in respect of all other materials including electrical, sanitary etc.,
machinery and labour charges, or the date of release of the revised SSR, whichever
is later.

iv) Measurements and Check-measurements shall be commensurate with the


progress of work and shall form the basis for adoption of price adjustments.

v) Rate analysis for the purpose of price adjustments shall be prepared and
approved by the competent authority deriving the rates from the originally estimated
rates based on the current SSRs as per the applicability subject to the provisions of
this order.

vi) Government shall meet the additional costs, if any, in the Indiramma housing
schemes due to the applicability of the price adjustments.
vii) For Non-SSR items, where the price adjustment is applicable as per the
provisions of this order, usual procedures shall be followed to finalize such rates
subject to the conditions stipulated in this order.

viii) Tender premium discount on the works are operative on the original
Estimated Contract Values (ECV) and on price adjusted contract values as per the
applicability subject to the conditions stipulated in this order.

ix) Contract Agreements shall be amended with work-slip statements and


supplemental agreements for the applicable quantities with the modified/adjusted
prices for making payments to the agencies.

x) For the works taken up in externally aided projects, the guidelines specified
thereon are to be followed.

xi) The price adjustment shall be applicable for all ongoing and future works. The
price adjustment shall be applicable within original contract period subject to work
done with in the agreement period or period extended on grounds of the
Departmental delays and shall not be applicable to the extensions granted on
account of the contractors fault as envisaged in G.O.Ms.No.94, I&CAD (COD) Dept.
Dt: 01.07.2003, The price adjustment shall be applicable for all those ongoing works
where final bills are not taken by the contractors as on the date of issue of these
orders. Price adjustment shall be applicable for actual components of items of works
actually carried out during the period of the bill. The above orders are applicable for
all contracted works of the Government of Andhra Pradesh and Corporations, local
bodies and Government Undertakings, Tirumala Tirupathi Devasthanam, Universities,
APRSCL, APSPHC, APHMHIDC, APSRTC, APHB, etc.

4. The above order shall come into effect from 01.03.2008.

5. All the Heads of Department/Corporations, Universities dealing with PWD


Works shall take action accordingly.

6. This order issues with the concurrence of Fin. Dept. vide their U.O.No.37034-
B/1780/A2/Expr.PWD/08, Dated: 20.12.2008.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

Dr.T.CHATTERJEE,
PRINCIPAL SECRETARY TO GOVERNMENT

To:

The all HODs connected with Engineering works

Copy to:
The Housing, I&CAD, Panchayat Raj, Home, Higher Education,
School Education, Social Welfare, Tribal Welfare, Revenue, M.A. & U.D and H.M &
F.W Depts.
The ENC(AW) I&CAD, ENC(R&B) Admn. & NH,
The Builders’ Association of India, A.P.Centre, Hyd.
The P.S. to Prl. Secy. to Govt. (R&B) T.R & B Dept.
The Advisor, QC for R&B Hyd.
The Technical Advisor, Housing Dept. & School Education Dept.
The APRSCL, APSPHC, APHMHIDC, APSRTC, APHB.

//Forwarded by Order//

SECTION OFFICER

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