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    Tor Fo Jpmo

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    shayan20032140
    The incumbent will assist the Joint Programme Management Office (JPMO) by ensuring effective financial operations and systems. Some key responsibilities include: [1] Advising project personnel on budgeting, accounting, and financial policy; monitoring expenditures and balances; and analyzing accounts. [2] Preparing administrative budgets, reviewing transactions, and improving internal controls. [3] Assisting with monthly/quarterly/year-end closures and preparing related reports and analysis.

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    Tor Fo Jpmo

    Uploaded by

    shayan20032140
    20 views2 pages
    The incumbent will assist the Joint Programme Management Office (JPMO) by ensuring effective financial operations and systems. Some key responsibilities include: [1] Advising project personnel on budgeting, accounting, and financial policy; monitoring expenditures and balances; and analyzing accounts. [2] Preparing administrative budgets, reviewing transactions, and improving internal controls. [3] Assisting with monthly/quarterly/year-end closures and preparing related reports and analysis.

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    TOR-FO-JPMO

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    The incumbent will assist the Joint Programme Management Office (JPMO) by ensuring effective financial operations and systems. Some key responsibilities include: [1] Advising project personnel on budgeting, accounting, and financial policy; monitoring expenditures and balances; and analyzing accounts. [2] Preparing administrative budgets, reviewing transactions, and improving internal controls. [3] Assisting with monthly/quarterly/year-end closures and preparing related reports and analysis.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    20 views2 pages

    Tor Fo Jpmo

    Uploaded by

    shayan20032140
    The incumbent will assist the Joint Programme Management Office (JPMO) by ensuring effective financial operations and systems. Some key responsibilities include: [1] Advising project personnel on budgeting, accounting, and financial policy; monitoring expenditures and balances; and analyzing accounts. [2] Preparing administrative budgets, reviewing transactions, and improving internal controls. [3] Assisting with monthly/quarterly/year-end closures and preparing related reports and analysis.

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    Term of Reference 
    Finance Officer, JPMO 
     
    The incumbent will assist the Joint Programme Management Office (JPMO) under the direct 
    supervision  of  International  Programme  Manager  (IPM)  and  with  overall  guidance  from 
    Operations Manager, UNFPA Bangladesh and ensures the effective functioning of financial 
    operations  and  systems  in  support  of  the  programme  and  office  management.  He/She 
    works  closely  with  programme  and  project  personnel  providing  financial  monitoring  and 
    analysis of projects and advising on expenditure trends and implementation rates.  
     
    Duties and Responsibilities 
     
    A. Advisory support to different project personnel 
    • Advise and support project personnel in different projects of JP‐VAW on programme 
    budget reallocations and chart of accounts coding, accounting, policy interpretation, 
    application of financial regulations and rules and other financial matters. 
    • Provide  training  to  JPMO  on  application  of  financial  policy,  Atlas  use  etc.   Training 
    may be held through a variety of mediums. 
    • Develop  an  expert  understanding  of  UNFPA  regulations,  rules,  policies  and 
    procedures and Atlas in order to be able to provide integral monitoring, advice and 
    support to JPMO. Prepare draft accounting instructions for review of supervisor. 
     
    B. Monitoring and Analysis of accounts 
    • Analyze  and  monitor  OFA  balance  and  Expenditure  (Certificates  of  Expenditure 
    (COE)/FACE  information)  regularly  for  reasonableness.   Contact  projects  to  rectify 
    errors  where  observed  with  a  view  to  ensure  regulations,  rules,  policies  and 
    procedures  are  adhered  to.  Monitor  expenditure  levels  at  regular  intervals  and 
    balance sheet account balances to ensure validity and accuracy (done via review of 
    Dashboard, Accountability Checklist, and other indicators and tools including Ageing, 
    Project Monitoring Reports and recommend proper coding of items and clearance of 
    invalid items by coordinating with COs.  
    • Ensure accuracy, coding and prompt settlement by projects in quarterly advances. 
    • Review accounting transactions to ensure compliance with policies and procedures. 
    .   
    C. Administrative Support 
    • Adapts  processes  and  procedures,  anticipates  and  manages  operational 
    requirements  of  programme/project  inputs  under  national  execution  in  terms  of 
    personnel,  sub‐contracts,  equipment  and  other  programme  and  project  related 
    events to facilitate programme/project delivery. 
    • Prepares and monitors the administrative budget and ensures financial transactions 
    are in accordance with UNFPA financial rules and procedures. Proposes procedures 
    to improve internal controls and efficiency and responds to audit issues.  
    • Reviews  and  prepares  material  for  common  system  activities  relating  to  common 
    services and premises, cost recovery, security etc and represents UNFPA in related to 
    inter‐agency meetings and working groups in the absence of supervisor.  

    1
    • Oversee  Finance  and  Admin  Associate  of  JPMO  regarding  Inventory  management, 
    Vehicle management and store management.  
    • Liaises  with  personnel  and  administrative  sections  of  other  UN  agencies  for  inter‐
    agency coordination.  
     
    D. Assist in accountability obligations 
    • Monitor  financial  information  integrity  and  completeness  via  the  dashboard  and 
    ensure the following are performed to allow for monthly closures: 
    - vouchers are posted, 
    - charges to incorrect accounts are corrected, 
    - Purchase orders and requisitions are not excessively aged, 
    - petty cash is properly processed,  
    - staff  advances  are  properly  accounted  for  and  collected  upon,  and 
    programme budgets are not over allocated 
     
    E. Assistance in monthly, quarterly, year end closure process 
    • Assistance  with  monthly,  quarterly,  year  end  closure  process  and  prepare  financial 
    analysis,  schedules  and  statements  as  requested  including  other  statutory  reports 
    and prepare financial analysis as requested. 
      
    F. General 
    • Promote continuous improvement and harmonization of business processes. 
    • Financial forecasting of expenditure amounts for local UNDP.  
    • Complete mandatory courses at UNFPA (e.g. Ethics etc) and courses having a direct 
    impact  on  day‐to‐day  work  (e.g.  IPSAS).  Encourage  taking  other  courses  for 
    continuing professional development. 
    • Perform activities that may be assigned from time to time to ensure the success of 
    the working team. 
     
    Job Requirements 
     
    A. Academic requirements: 
    Masters’ degree in business administration, finance, accounting or related field.  
     
    B. Experience: 
    5 ‐7 years of relevant experience in the public or private sector. 
     
    C. Languages:  
    Fluency in oral and written English. 
     
    D. Computer skills: 
    Proficiency  in  current  office  software  applications.  Exposure  to  ATLAS  software 
    would be taken as added advantage 
     
    Level 
     
    As per document SB 4  

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