Word 2010 Shortcuts

Platform: Windows/English

Manage Word Documents F8 Extend selection further by word, paragraph,

document in Extended Mode
Ctrl+n Create new document
Shift+F8 Reduce the size of a selection in Extended Mode
Ctrl+o Open document
Ctrl+Shift+f8, and Select a vertical block of text in Extended Mode
Ctrl+w Close document arrow keys
Ctrl+s Save document Esc Turn extend mode off
F12 Save document as F8 Extend a selection to a specific location in a
Ctrl+p Print document/ print preview document
Ctrl+F6 Switch between multiple Word documents
Undo, Copy and Paste
Alt, then f, r Open Recent (file, recent)
Ctrl+z Undo the last action
Navigate within Documents Ctrl+y Redo the last action
Arrow Left/Arrow Jump one character to the left / to the right Ctrl+c Copy selected text or object
Right Ctrl+x Cut selected text or object
Ctrl+Arrow Left/Ctr Jump one word to the left / to the right Ctrl+v Paste selected text or object
l+Arrow Right
Ctrl+Shift+c Copy text format
End/Home Jump to the end of a line / beginning of a line
Ctrl+Shift+v Paste text format
Arrow Down/Arro Jump one line down / one line down
w Up Ctrl+Alt+v Paste special

Ctrl+Arrow Down/ Jump one paragraph down / one paragraph up Ctrl+v, then Ctrl, Paste and keep Source Formatting
Ctrl+Arrow Up then k

Page Down/Page Jump one screen down/ one screen up Ctrl+v, then Ctrl, Paste and keep Text only
Up then t

Alt+Ctrl+Page Jump to top / to bottom of visible window Ctrl+F3 Cut to the Spike (separate clipboard)
Down/ Ctrl+Shift+F3 Paste from the Spike
Alt+Ctrl+Page Up
Alt+Shift+r Copy the header or footer from previous section of
Ctrl+End/Ctrl+Hom Jump to end / to beginning of document the document
e
Ctrl+g or f5 Go to a page, bookmark, footnote, table, comment, Edit Documents
graphic, or other location
Alt+Ctrl+z Go back to previously edited location in document
Insert Special Characters
(up to 4 places)
Shift+F5 Go to a the last change or revision. Also works after Alt+Ctrl+c Insert copyright symbol
opening document. Alt+Ctrl+r Insert registered trademark symbol
Ctrl+Shift+F5 Set, go to and edit bookmarks Alt+Ctrl+t Insert trademark symbol
Alt+Ctrl+Home Set Browse Options. Press the arrow keys to select an Alt+Ctrl+. (Period) Insert horizontal ellipsis (?)
option, and then press enter to browse through a
document by using the selected option Alt+Ctrl+- Insert em dash

Ctrl+Page Down/Ct Move to next / move to previous browser object as set Alt+Ctrl+[[]+[[] Insert en dash
rl+Page Up in Browse Options Alt, then n,u Insert Symbol (insert menu)
' or Ctrl+2x` Insert single opening quotation mark
Select Text
Ctrl+2x ' Insert single closing quotation mark
Shift+Arrow Right/ Extend selection one character to the right / to the Type character Insert Unicode character, e.g. 20ac
Shift+Arrow Left left code and press Alt+
Ctrl+Shift+Arrow Extend selection one word to the right / to the left x
Right/ Select character Transform character to Unicode
Ctrl+Shift+Arrow and press alt+x
Left
Alt+character code Insert ANSI character
Shift+End/Shift+Ho Extend selection to the end / to beginning of a line on numeric
me keyboard
Shift+Arrow Down/ Extend selection one line down / one line up
Shift+Arrow Up
Insert Breaks
Shift+Page Down/ Extend selection one screen down / one screen up
Enter Insert paragraph break
Shift+Page Up
Shift+Enter Insert line break without breaking paragraph
Ctrl+Shift+End/ Extend selection to end / to beginning of document
Ctrl+Shift+Home Ctrl+Enter Insert page break
Alt+Ctrl+Shift+Page Extend selection to end / to beginning of visible Ctrl+Shift+Enter Insert column break (break table)
Down/ window
Ctrl+Shift+Space Insert nonbreaking space
Alt+Ctrl+Shift+Page
Up Ctrl+Shift+- Insert nonbreaking hyphen
(Hyphen)
Ctrl+a Extend selection to entire document
Ctrl+- Insert optional hyphen
Arrow Keys Cancel selection and return to beginning / to end of
selection
F8 Turn Extend Mode on: Extend selection without
pressing shift
Arrow keys , Page Extend selection in Extended Mode:
up/Page down

http://www.shortcutworld.com/en/win/Word_2010.pdf
Word 2010 Shortcuts
Platform: Windows/English

Insert Text Elements Styles

Alt+Ctrl+f Insert a footnote Alt+Ctrl+Shift+s Open or close Styles task pane
Alt+Ctrl+d Insert an endnote Alt+Ctrl+1 Apply Heading 1 style
Ctrl+k Insert a hyperlink Alt+Ctrl+2 Apply Heading 2 style
Alt+Shift+i Insert Citation Mark Alt+Ctrl+3 Apply Heading 3 style
Alt+Shift+x Insert Index Mark Alt+Shift+Arrow Promote / demote Headings
Right/
Alt+Shift+Arrow
Move and Delete Text
Left
F2, then move to Move selected text to different position Ctrl+Space Remove all manual styles
position and press
Enter Ctrl+Shift+n Apply Normal style

Shift+F2, then Copy selected text to different position Ctrl+Shift+s Open Apply Styles task pane (will not close with
move to position pressing it a second time)
and press Enter Alt+Ctrl+k Start Auto Format
Delete/Backspace Delete one character to the right / to the left (or
delete selection) Search and Replace
Ctrl+Delete/Ctrl+Ba Delete one word to the right / to the left
Ctrl+h Open traditional find and replace window
ckspace
Ctrl+h, then Alt+d Open traditional find window
Delete Delete one character to the right or delete selection
Alt+Ctrl+y, or Shift Repeat last find after closing find window
Ctrl+Shift+</Ctrl Decrease / Increase font size one value
+F4
+Shift+>
Ctrl+Tab Jump between find menu and document
Formats Alt+Space, Arrow Move find menu window
keys and Enter

Format Text Esc Close traditional search window if active

Ctrl+f Open (new) search menu in navigation task pane
Ctrl+d or Ctrl+Shift Open the Font dialog box
+k alt, then w,k Open and close Navigation pane (View, Navigation)
Ctrl+Shift+</Ctrl Decrease / Increase font size one value
+Shift+> Manage Word View
Ctrl+[[]/Ctrl+[[] Decrease / Increase font size one point
Ctrl+b Apply/remove bold Switch Views
Ctrl+i Apply/remove italic Alt+Ctrl+p Switch to Print Layout view
Ctrl+u Apply/remove underline Alt+Ctrl+o Switch to Outline view
Ctrl+= Apply/remove subscript Alt+Ctrl+n Switch to Draft view (used to be normal view)
Ctrl+Shift+[[]+[[] Apply/remove superscript Ctrl+scroll mouse Zoom in and zoom out
Ctrl+Shift+d Apply/remove double-underline alt then w, q Open Zoom Menu (no native shortcut exists for zoom
in/ zoom out)
Ctrl+Shift+w Apply/remove words underline (only words, no
spaces) Alt+Ctrl+s Split the document window
Ctrl+Shift+h Apply/remove hidden formatting
Ribbons
Ctrl+Shift+a Apply/remove all capitals
Ctrl+Shift+k Apply/remove small capitals Ctrl+F1 Show or hide the ribbon

Shift+F3 Change between all upper-, first letter upper- and all f10 or alt Select item in Ribbon
lower-case Esc Leave Ribbon or Submenu
[Ctrl]+[d], then Apply strike-through formatting (font dialog) Arrow Left/Arrow Move left or right between main Ribbon Menus if
[Alt]+k] and enter Right active
Ctrl+Shift+q Change the selection to the Symbol font Arrow Keys Move left/right/up/down between Ribbon Menus and
Shift+F1 Reveal Formatting (show all formats of selection) Sub-Menus
space or enter When in ribbon Open or activate selected item
Format Paragraphs
Navigation Pane
Ctrl+r Right-align paragraph
Ctrl+l Left-align paragraph Alt, then w,k Open and close Navigation pane (View, Navigation)

Ctrl+e Center-align paragraph F6/Shift+F6 With Navigation Pane open: Switch forward /
backwards between (1) Navigation Pane, (2) Bottom
Ctrl+j Justify-align paragraph Taskbar, (3) Ribbon, and (4) Document
Ctrl+m/Ctrl+Shift+ Indent paragraph from the left and increase / Tab/Shift+Tab In Navigation Pane: Move through Navigation Pane
m decrease indent options
Ctrl+1 Set line-spacing to single-space
Ctrl+2 Set line-spacing to double-space
Ctrl+5 Set line-spacing to 1.5
Ctrl+0 (zero) Add or remove one line space preceding a paragraph

http://www.shortcutworld.com/en/win/Word_2010.pdf
Word 2010 Shortcuts
Platform: Windows/English

Tables Alt+Shift+n Show all headings up to Heading n

Ctrl+Tab Insert a tab character
Navigate in Tables
Arrow Down/Arro Jump one row down / one row up Review Documents
w Up F7 Choose the Spelling command (Review tab).
Tab/Shift+Tab Jump to (and select) next / previous table cell Alt+Ctrl+m Insert a comment
Alt+Home/Alt+End Jump to first column/ jump to last column Ctrl+Shift+e Turn change tracking on or off
Alt+Page Up/Alt+Pa Jump to first row / jump to last row Alt+Shift+c Close the Reviewing Pane if it is open.
ge Down
Ctrl+Shift+* Display nonprinting characters.
Ctrl+Arrow Left/Ctr One cell to the left / to the right
l+Arrow Right Alt+F10 Display the Selection and Visibility task pane.
Ctrl+Shift+g Open the Word Count dialog box.
Select Table Contents
Shift+End Select current table cell Print Documents

end, then shift+Ho Select content of current table cell Ctrl+p Print a document (print preview)
me Esc Close print preview
Press and hold Extend selection to adjacent cells Arrow keys, Page Move around the preview pages (with focus on
shift and press up /Page Down preview page*)
arrow keys
repeatedly Ctrl+Home/Ctrl+En Move to first page / last page (with focus on preview
d page)
Ctrl+Shift+f8, then Extend selection or block
*Except tabbing, there seems to be no shortcut to jump to preview page.
press
Clicking on it with the mouse is an option
Alt+5 on numeric Select an entire table
keypad (with Fields
numLock off)
Alt+Shift+d Insert current date (insert DATE field)

Edit Tables Alt+Shift+p Insert page number (insert PAGE field)

Alt+Shift+Arrow Move current row up or down Alt+Shift+t Insert time (insert TIME field)
Up/Alt+Shift+Arro Alt+Ctrl+l Insert LISTNUM field
w Down
Ctrl+F9 Insert an empty field
In first column, Select row*
press shift+end Ctrl+Shift+l Insert a LISTNUM field
repeatedly Shift+F9 Show or hide field code/result of selected field
In first row press Select column Alt+F9 Show or hide field codes/results of all fields in
alt+Shift+Page document
Down
F9 Update selected fields*
Shift+F10, then d Delete rows* with rows selected
Alt+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field
Shift+F10, then d, Delete row that displays the field results
then r and enter
F11/Shift+F11 Go to the next field/ previous field
Shift+F10, then d, Delete column
Ctrl+Shift+F7 Update linked information in a Microsoft Word
then c and enter
source document
Shift+F10, then i, Insert row above
Ctrl+Shift+F9 Unlink a field
then a
Ctrl+F11/Ctrl+Shift Lock a field / Unlock a field
Shift+F10, then i, Insert row below
+F11
then b
*to update all fields, select the complete document with ctrl+a, then update
Ctrl+Tab Insert tab character fields by pressing f9)
tab in last table cell Add row at the end
*Make sure selection extends past the last column which is number of Mail Merge
columns +1. Word shows the selection extended next to the last column.
Alt+Shift+k Preview a mail merge

Outline View Alt+Shift+n Merge a document

Alt+Shift+m Print the merged document
Ctrl+Shift+o Switch to Outline View
Alt+Shift+e Edit a mail-merge data document
Tab/Shift+Tab Promote / Demote a paragraph (or Alt+Shift+Arrow
Left/Arrow Right) Alt+Shift+f Insert a merge field
Alt+Shift+Arrow Move selected paragraphs up / down Alt+Shift+k Preview a mail merge
Up/
Alt+Shift+n Merge a document
Alt+Shift+Arrow
Down Alt+Shift+m Print the merged document
Ctrl+Shift+n Demote to body text (set style to normal) Alt+Shift+e Edit a mail-merge data document
Alt+Shift++ / Alt+Sh Expand / Collapse text under a heading Alt+Shift+f Insert a merge field
ift+-
Alt+Shift+a Expand or collapse all text or headings
/ key on the Hide or display character formatting
numeric keypad
Alt+Shift+l Show the first line of body text or all body text
Alt+Shift+1 Show all headings with the Heading 1 style

http://www.shortcutworld.com/en/win/Word_2010.pdf
Word 2010 Shortcuts
Platform: Windows/English

The Rest
F1 Get Help or visit Microsoft Office.com
Alt+F4 Exit Word
Shift+F10 Display a shortcut menu (Simulate right mouse
button)
Alt+F3 Create new Building block with selected texts

http://www.shortcutworld.com/en/win/Word_2010.pdf