Department of Education: Coordinator, Effective October 1, 2020 in Addition To Your Regular Teaching Loads

Republic of the Philippines
Department of Education
Schools Division of Negros Oriental
ZAMBOANGUITA DISTRICT
FELIX M. TIO MEMORIAL ELEMENTARY SCHOOL
Office Order No. 1- 2021
To: GERLIE P. ENOLPE

Teacher – 1
Subject: DESIGNATION OF SCHOOL LIBRARIAN and SCHOOL GUIDANCE COORDINATOR
Date: September 6, 2021
1. In the exigency of service, you are hereby designated as School Librarian and Guidance
Coordinator, effective October 1, 2020 in addition to your regular teaching loads.
2. As a school librarian you are expected to perform the following tasks:

a. Ensure utilization and maintenance of school library including books books and other reading
/ reference materials.
b. Report problems and concerns to the concerned officers about the school library and any
matters related to it.
c. Coordinate with the District and School Property Custodian in the inventory of all books and
other related concerns.
d. Maintain the effective use of the school library and monitor the utilization of books and other
reading / reference materials.
e. Prepare, accomplish and submit reports on time, including online reports, that are related to
your designation.
f. Attend conferences/ meetings/ activities called/ initiated by the school, district, division
office, LGU and other stakeholders.
3. As school Guidance Coordinator you are expected to perform the following tasks:
a. Report problems and concerns to the concerned officers about GAD and matters related to
Child Protection.
b. Spearhead the implementation of GAD and CP activities.
School: Felix M. Tio Memorial Elementary School

Address: Dumandan. Mayabon Zamboanguita Negros Oriental
Contact Number: 0917-506-8491
Address: Kapandis, Mayabon, Zamboanguita, Negros Oriental
Email Add: maeharriet.delapena@deped.gov.ph
Contact Number: 0905-805-4732
Email Address: luckynine.manogura@deped.gov.ph
c. Prepare, accomplish and submit reports on time, including online reports, that are related to
GAD and CP.
d. Facilitate and/or provide assistance in the implementation of Homeroom Guidance Program
activities.
e. Attend conferences/ meetings/ activities called/ initiated by the school, district, division
office, LGU and other stakeholders in relation to your coordinatorship.
4. It is understood that this designation does not carry any additional remuneration or priority
consideration in promotion. Further, you are expected to perform the duties and responsibilities
attached to your designation and such shall remain enforced until revoked, and/or rescinded by
this office.
5. Wide dissemination of this Order is earnestly desired.
MAE HARRIET M. DE LA PEÑA, Ed.D.

HT – 1 / School Head
Conforme:
________________________________
Signature Over Printed Name
Date and Time: _________________
Received by:
__________________
Name & Signature
Date & Time: ____________
To: ELLEN A. ENTIA

Teacher – III
Subject: DESIGNATION OF SCHOOL DRRM COORDINATOR and ADOPT A SCHOOL

PROGRAM COORDINATOR.
1. In the exigency of service, you are hereby designated DRRM Coordinator and Adopt-A-School
Program Coordinator, effective October 1, 2020 in addition to your regular teaching loads.
2. As a school DRRM coordinator you are expected to perform the following tasks:
a. Ensure utilization and maintenance of DRRM equipment and materials.
b. Report problems and concerns to the concerned officers about matters related to DRRM.
c. Coordinate with the District DRRM coordinator for updates and instructions to cascaded to
the school level.
d. Prepare, accomplish and submit reports on time, including online reports, that are related to
your designation.
e. Facilitate activities related to DRRM, like school mapping and others.
g. Other tasks related to DRRM.
3. As school Guidance Coordinator you are expected to perform the following tasks:
a. Report problems and concerns to the concerned officers about matters related to Adopt-A-
School Program.
b. Spearhead the implementation of Adopt-A-School activities, specially during Brigada

Eskwela.
Adopt-A-School Program and Brigada Eskwela.
d. Attend conferences/ meetings/ activities called/ initiated by the school, district, division
e. Other tasks related to Adopt-A-School Program
this office.

Conforme:
________________________________
Date and Time: _________________

To: BLESSIE JOY L. BUSICO

Teacher – III
Subject: DESIGNATION OF SCHOOL REGISTRAR and ORAL READING VERIFICATION

COORDINATOR.
1. In the exigency of service, you are hereby designated as School Registrar and Oral Reading
Verification (ORV) Coordinator, effective October 1, 2020 in addition to your regular teaching
loads.
2. As a school Registrar you are expected to perform the following tasks:

a. Receive and maintain physical and computerized records including student cumulative
folders, progress and failure reports, and class rosters.
b. Report problems and concerns to the concerned officers about matters related to learners’
record.
c. Coordinate with school ICT coordinator in managing and updating the Learner Information
System (LIS).
d. Facilitate the process of releasing records of the school, staff and learners to the necessary
learning institutions with proper documentation.
f. Maintain confidentiality of information.
g. Other tasks related to learners’ record.
3. As ORV Coordinator you are expected to perform the following tasks:

a. Maintain a school reading status based on ORV tools.
b. Spearhead the conduct of reading assessment and other reading activities related to ORV
ORV.
d. Attend conferences/ meetings/ activities called/ initiated by the school, district, division
e. Other tasks related to Oral Reading Verification.
this office.

Conforme:
________________________________
Date and Time: _________________

To: MARY ANN E. LO

Teacher – III
Subject: DESIGNATION OF SCHOOL BASED FEEDING PROGRAM COORDINATOR and
HE/NUTRITION COORDINATOR.
1. In the exigency of service, you are hereby designated as School Based Feeding Program
Coordinator and HE/Nutrition Coordinator, effective October 1, 2020 in addition to your
regular teaching loads.
2. As a school feeding coordinator you are expected to perform the following tasks:
a. Ensure safety and cleanliness while preparing and handling food for the learners.
b. Coordinate with the school head regarding procurement process and documents and parents
for their consent and involvement in the feeding program.
c. Report problems and concerns about matters related to school based feeding program.
d. Facilitate the feeding process and/or releasing of food packs to the learners
f. Update bulletin board pertaining to school based feeding program
g. Prepare, accomplish and submit reports on time, including online reports, that are related to
school based feeding program.
h. Other tasks related to school feeding program.
3. As HE/Nutrition Coordinator you are expected to perform the following tasks:

a. Lead, facilitate, initiate proper use, inventory and safe-keeping of eating utensils like plates,
glasses, cups, etc. and other kitchen tools/equipment in school.
b. Ensure maintenance and cleanliness of the HE room and/or feeding center.
health and nutrition status of the school.
d. Report and coordinate to the school head regarding food and accommodation for possible
visitors during special events of the school
e. Coordinate with the school property custodian for inventory documents.
g. Other tasks related to this specific designation.
this office.

Conforme:
________________________________
Date and Time: _________________

To: AMALIE MILAGROS E. DE LA PEÑA

Teacher – III
Subject: DESIGNATION OF SCHOOL PLANNING COORDINATOR and
PHYSICAL FACILITIES COORDINATOR
1. In the exigency of service, you are hereby designated as School Planning Coordinator and
Physical Facilities Coordinator, effective October 1, 2020 in addition to your regular teaching
loads.
2. As a School Planning Coordinator you are expected to perform the following tasks:
a. Ensure proper recording and updating of school data, including LIS, GESP and ESY.
b. Mentor and monitor co-teachers in the use of online / offline LIS including enrollment of
learners and housekeeping
c. Coordinate with school ICT coordinator in managing and updating the Learner Information
System (LIS).
d. Ensure that all class advisers comply with the implementation requirements of the Learner
Information System.
school data as mentioned above in item “a”.
f. Report school data problems and concerns to the school head and District Planning
coordinator for appropriate actions.
g. Attend conferences/ meetings/ activities called/ initiated by the school, district, division
h. Maintain confidentiality of information.

i. Other tasks related to learners’ record.
3. As School Physical Facilities Coordinator you are expected to perform the following tasks:
a. Ensure that all aspects of the buildings and grounds are well-presented, attractive, safe and
welcoming to children and to adults.
b. Coordinate with DRRM coordinator and school head to ensure that the highest standards of
safety are met and that compliance with building requirements are adhered to.
physical facilities of the school.
d. Maintain appropriate records and prepare work reports as required.
f. Other tasks related to school physical facilities.
this office.

Conforme:
________________________________
Date and Time: _________________

To: MELFRED F. TROPA

Teacher – III
Subject: DESIGNATION OF SCHOOL PAPER ADVISER and GPAK COORDINATOR
1. In the exigency of service, you are hereby designated as School Paper Adviser and GPAK
Coordinator, effective October 1, 2020 in addition to your regular teaching loads.
2. As a School Paper Adviser you are expected to perform the following tasks:
a. Orient the school paper writers or journalists on the currents trends and new developments in
campus journalism.
b. Enhance their journalistic writing and teach responsible journalism.
c. Facilitate writers to produce school paper yearly.
d. Guide or coach writers who wish to join competitions.
school paper.
f. Report problems and concerns to the school head for appropriate actions.
g. Attend conferences/ meetings/ activities called/ initiated by the school, district, division
h. Maintain confidentiality of information.
i. Other tasks related to campus journalism.
3. As GPAK Coordinator you are expected to perform the following tasks:

a. Ensure that all GPAK tools are properly accounted and maintained.
b. Initiate vegetable gardens in school with proper coordination to class advisers and school
head.
GPAK.
d. Maintain appropriate records and prepare work reports as required.
f. Other tasks related to school gardening, both vegetable/fruit bearing and ornamental plants.
this office.

Conforme:
________________________________
Date and Time: _________________

To: ALDWIN F. TROPA

Teacher – II
Subject: DESIGNATION OF SCHOOL PROPERTY CUSTODIAN and PHIL-IRI COORDINATOR
1. In the exigency of service, you are hereby designated as School Property Custodian and
PHIL-IRI Coordinator, effective October 1, 2020 in addition to your regular teaching loads.
2. As a School Property Custodian you are expected to perform the following tasks:
a. Accepts deliver, transfer, donation of properties with duly signed Purchase
Orders/Contracts/Deed of Donations and Memorandum of Agreement (MOA).
b. Signs inspection and acceptance report.
c. Records delivery, transfer, donations thru property card PC for Equipment and Stock Card
(SC) for consumable supplies/materials.
d. Prepared issuance documents:
d.1. Property acknowledgment receipt (PAR) for equipment or properties amounted to
P 15, 000.00 and above per unit. (Must provide control number and property number).
d.2. Inventory Custodian Slip (ICS) for equipment or properties amounted to
P 15, 000.00 and above per unit. (Must provide control number and property number).
d.3. Requisition and Issue Slip (RIS) for consumable items/materials.
e. Conducts inventory taking and maintains property card (PC) and stock card (SC).
f. Prepared inventory report which includes monitoring of actual assets, condition of asset and
person accountable as required by COA.
g. Does other tasks relative to these functions.
h. Reports problems and issues immediately for appropriate actions.
3. As school PHIL-IR Coordinator you are expected to perform the following tasks:
a. Maintains a record on school reading status based on PHIL-IRI tools and update it regularly.
b. Spearheads the conduct of reading assessment and other reading activities related to PHIL-
IRI.
c. Prepares and submits reports on time, including online reports, that are related to PHIL-IRI.
d. Attends conferences/ meetings/ activities called/ initiated by the school, district, division
e. Other tasks related to these functions.
this office.

Conforme:
________________________________
Date and Time: _________________
August 14, 2020

ENGR. ANGEL BELTRAN

DPWH, 3rd Congressional District Engineer
Siaton, Negros Oriental
Madame:
Greetings!
Felix M. Tio Memorial E/S is doing its best to be child-friendly and to be a better place for the children
while learning. Along with this, the school community ensures its maintenance in spite of the threat of
COVID-19, through Brigada Eskwela 2020. However, our school is not fully equipped with some
maintenance tools like grass cutter and pruning materials.
In connection to this, we heard from a reliable source that your good office has been extending help to
various schools by providing services during Brigada Eskwela. With that note, we hope that our school
will become a recipient of your noble services in terms of ground maintenance.
Your time and efforts will be very much appreciated specially in this time of pandemic.
God bless and keep safe!
Very respectfully yours,

School Head
June 11, 2020
SENEN PRISCILLO P. PAULIN, CESO V

Schools Division Superintendent
Division of Negros Oriental
Thru: JEANNY M. ABEJERO, Ed.D

Public School District Supervisor
Zamboanguita, Negros Oriental
Sir:
Greetings!
As public servant, I voluntarily render my services as part of the skeleton force of Felix M. Tio MES on June 19
and 29, 2020. With this work arrangement, I understand that I need to follow health protocols, issued by the
Deprtment of Health, which is also strictly followed by the Department of Education.
Further, it is known to me that this is beyond the call of duty during this time of pandemic and that I expect no
additional remuneration nor any form of reward or promotion, in exchange to this voluntary act.
God bless and keep safe!
Very respectfully yours,
AMALIE MILAGROS E. DE LA PEÑA

Teacher - III
CERTIFICATION
This is to certify that MR. ALDWIN F. TROPA is currently employed by the Department of
Education and is assigned as Teacher II at Felix M. Tio Memorial Elementary School.
This further certifies that as per record in this office, in addition to his regular teaching loads, Mr.
Tropa is designated as School Property Custodian and as school coordinator for Science, MAPEH, Phil-
IRI, and Cultural Arts starting June 1, 2019 until at the present.
This certification is issued upon the request of Mr. Tropa in relation to his application for
promotion to Teacher III.
Given on this 1st day of June, 2021 at Felix M. Tio Memorial Elementary School, Sitio
Dumandan, Brgy Mayabon, Zamboanguita Negros Oriental.
MAE HARRIET M. DE LA PEÑA, EdD

Head Teacher – 1 / School Head

Department of Education: Coordinator, Effective October 1, 2020 in Addition To Your Regular Teaching Loads

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Republic of the Philippines

Office Order No. 1- 2021

To: GERLIE P. ENOLPE

Subject: DESIGNATION OF SCHOOL LIBRARIAN and SCHOOL GUIDANCE COORDINATOR

Date: September 6, 2021

2. As a school librarian you are expected to perform the following tasks:

School: Felix M. Tio Memorial Elementary School

5. Wide dissemination of this Order is earnestly desired.

MAE HARRIET M. DE LA PEÑA, Ed.D.

Date and Time: _________________

Office Order No. 2- 2020

To: ELLEN A. ENTIA

Subject: DESIGNATION OF SCHOOL DRRM COORDINATOR and ADOPT A SCHOOL

Date: September 6, 2021

b. Spearhead the implementation of Adopt-A-School activities, specially during Brigada

5. Wide dissemination of this Order is earnestly desired.

MAE HARRIET M. DE LA PEÑA, Ed.D.

Date and Time: _________________

Office Order No. 3- 2020

To: BLESSIE JOY L. BUSICO

Subject: DESIGNATION OF SCHOOL REGISTRAR and ORAL READING VERIFICATION

Date: September 6, 2021

2. As a school Registrar you are expected to perform the following tasks:

3. As ORV Coordinator you are expected to perform the following tasks:

5. Wide dissemination of this Order is earnestly desired.

MAE HARRIET M. DE LA PEÑA, Ed.D.

Date and Time: _________________

Office Order No. 4- 2020

To: MARY ANN E. LO

Subject: DESIGNATION OF SCHOOL BASED FEEDING PROGRAM COORDINATOR and

Date: September 6, 2021

3. As HE/Nutrition Coordinator you are expected to perform the following tasks:

5. Wide dissemination of this Order is earnestly desired.

MAE HARRIET M. DE LA PEÑA, Ed.D.

Date and Time: _________________

Office Order No. 5- 2020

To: AMALIE MILAGROS E. DE LA PEÑA

Subject: DESIGNATION OF SCHOOL PLANNING COORDINATOR and

PHYSICAL FACILITIES COORDINATOR

Date: September 6, 2021

h. Maintain confidentiality of information.

5. Wide dissemination of this Order is earnestly desired.

MAE HARRIET M. DE LA PEÑA, Ed.D.

Date and Time: _________________

Office Order No. 6- 2020

To: MELFRED F. TROPA

Subject: DESIGNATION OF SCHOOL PAPER ADVISER and GPAK COORDINATOR

Date: September 6, 2021

3. As GPAK Coordinator you are expected to perform the following tasks:

5. Wide dissemination of this Order is earnestly desired.

MAE HARRIET M. DE LA PEÑA, Ed.D.

Date and Time: _________________

Office Order No. 7- 2020

To: ALDWIN F. TROPA

Subject: DESIGNATION OF SCHOOL PROPERTY CUSTODIAN and PHIL-IRI COORDINATOR

Date: September 6, 2021

5. Wide dissemination of this Order is earnestly desired.

MAE HARRIET M. DE LA PEÑA, Ed.D.

Date and Time: _________________