B.E.A.R Village Gatlinburg TN
B.E.A.R Village Gatlinburg TN
B.E.A.R Village Gatlinburg TN
R Village
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Table of Contents 1.0 Executive Summary 1.1. Resort Concept 1.1.1. Illustration Master Plan 1.2. Business Opportunity 1.3. Team Experience 1.4. Ideal Location 1.5. Drive To Destination Resorts 1.6. Market Opportunity 1.7. Water Park Resort Model 1.8. Product and Service 1.9. Financial Summary and Investment Opportunity 1.9.1. Table Projected Financials First Five Years 1.10. Mission Statement 1.11. Vision 1.12. Keys to Success 1.13. Milestones 1.14. Contact Information 2.0 Financial Projections 2.1 Chart Combined Summary of Performance Base +5 Years 3.0 Facility Overview 3.1 Location 3.1.1 Map Mid-Western Radials 3.1.2 Map Tri State Regional Radials 3.1.3 Map Mokena/Chicago MSA Radials 3.1.4 Map Local Area 3.1.5 Aerial Image Site Location Within Neighborhood 3.1.6 Aerial Image Site Location With Master Plan Overlay 3.1.7 Aerial Image Master Plan Detail Version 3.1.8 Chart Distance To Key Cities 3.1.9 Chart Population by Radius Bands From Hickory Creek 3.1.10 Drawing Hyatt Summerfield Suites 3.1.11 Drawing Hickory Creek Waterworks Hotel 3.1.12 Drawing Hickory Creek Waterworks Water Park 3.1.13 Drawing Proposed Waterpark Aquatic Layout 3.1.14 Drawing Proposed Mixed Use Building 3.1.15 Drawing Proposed BYG Indoor Sports Academy 3.1.16 Drawing Proposed Parking Structures
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3.2 Facility Overview 3.2.1 105 Room Independent Themed Hotel 3.2.1.1 Hyatt Summerfield Suites Hotel 3.2.2 The Indoor Water Park 3.2.3 Food and Beverage & Catering Production 3.2.4 Restaurant 3.2.5 Sports Bar 3.2.6 BYG Sports Academy 3.2.7 The Shoppes at Hickory Creek 3.2.8 Multi-purpose Athletic Fields 4.0 Operations 4.1 Hours of Operation 4.1.1 Hotel 4.1.2 Retail Shopping 4.2 Operating Philosophies 4.2.1 Management 4.2.2 Guest Obsessed Service 4.2.3 Continuous Improvement Guest Experience Based 4.2.4 Human Resources and Training Philosophies 4.2.5 Employees: Actors On A Stage 4.2.6 Continuous Improvement Employer/Employee Based 4.2.7 Hotel Operating Philosophies 4.2.8 Indoor Water Park Operating Philosophies 4.2.9 Labor Operating Philosophies 4.2.10 Maintenance Operating Philosophies 4.2.11 Energy Operating Philosophies 5.0 Industry Analysis 5.1 Competitive Advantage 5.2 Competitors 6.0 Marketing Plan 6.1 Target Demographics 6.2 Revenue Opportunities 6.3 Advertising Plan 6.4 Types of Marketing 6.5 Sales Strategy 6.6 Catering Sales 7.0 The Team 7.1 Ownership Bear Village 7.1.1 James L. Burke 7.1.2 James T. Burke 7.2 Project Development Team
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7.2.1 Resort Design & Consultants 7.2.2 Architectural & Design 7.2.3 Feasibility Analysis 7.2.4 Water Park Development - Engineering 7.3 Facility Management 7.3.1 American Resort Management, LLC 8.0 Use of Funding 8.1 Funding Sources 8.1.1 Commercial Financing 8.1.2 Ownership Investment/Private Equity Partners Attachments
A. Estimated Construction Budget
B. Financial Projections C. Marketing Budget D. Organizational Charts E. The Principals of Bear Village, LLC Curriculum of Vitae F. American Resort Management Curriculum of Vitae G. B.E.A.R. Village Massing Study
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Confidentiality Agreement The undersigned reader acknowledges that information provided by Bear Village, LLC a Tennessee Company in this business plan is confidential; therefore, reader agrees not to disclose contents without the express written permission from a principal of Bear Village, LLC. It is acknowledged by the reader that information furnished in this business plan is in all respects confidential in nature, other than information which is in the public domain through other means and that any disclosure or use of the same by reader, may cause serious harm or damage to Bear Village, LLC. Upon request, this document and any reproductions or electronic files are to be immediately returned to Bear Village, LLC, attention Mathew White.
Signature & agency name of recipients ____________________________________ Signature ____________________________________ Printed Name ___________________________________ Phone ____________________________________ Company ____________________________________ Date ____________________________________ Email
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Both the State of Tennessee and Sevier County have experienced consistent growth in the leisure tourism sector over the past several years. The area has emerged as a significant tourist destination and boasts a strong infrastructure that further supports the growth of the industry. Overall, the tourism outlook is highly positive. Based on our analysis of the area, the market bodes well for the development of a destination resort.
months to complete. The company's proposed Sevierville hotel and waterpark resort would have an indoor waterpark, outdoor water amusements, business center and one-, two-and three-bedroom condominium-style guest rooms with fireplaces and wireless Internet service. Wilderness Resort is still revising its plans, but the developer envisions a family-oriented waterpark that would feature water slides, a slow-moving river feature, wave pool and dry play areas. The hotel and resort would be connected to the Events Center by a shared courtyard. The developer's plans also include a restaurant, coffee shop and retail stores on the ground floor of the hotel. Wilderness Resort also proposes building a second resort hotel on a separate 14-acre site southeast of the Events Center. The second project would have about 348 guest rooms and an 80,000 square foot indoor waterpark. Initially, the first phase of Wilderness Resort's Sevierville project will employ about 200 workers. Eventually, it is projected that as many as 1,000 jobs will be created as the development matures and expands. In September of 2005, Sevierville-based Heritage Log Homes announced that it will build a new headquarters and manufacturing facility in a $6 million expansion that could result in about 85 new jobs over the next two years. The new 78,000 square foot facility will consolidate the company's headquarters, now just off Interstate 40's Exit 407, and manufacturing plant, also in Sevier County. The new building will be the first company to locate in the SmithThomas Industrial Park, just west of the Bass Pro Shop now under construction and across the Interstate from the Heritage's present headquarters. The company creates and sells log home packages which include materials for walls, roofing, trusses, doors, windows and decking. Customers then complete the homes themselves. The new facility will be open to public tours, allowing visitors and potential customers to view how homes are manufactured. Fairfield Resorts has merged its three sales operations into one and opened a new 22,000 square foot sales center in the Governor's Crossing resort area in Sevierville in July of 2005. About 240 employees now work from the new facility at 260 Collier Drive in Sevierville including about 60 new employees in sales, marketing and operations. The new facility will be used as a regional headquarters for resort properties in Texas, Missouri, Georgia, Louisiana, Tennessee and Arkansas. The company has about 330 luxury condominiums in Fairfield Smoky Mountains at Governors Crossing in Sevierville, which opened in 2000, and expects to have nearly 600 when the facility is completed in about three years. The company also plans to further expand in the area by opening a sales office in Gatlinburg and looking to open additional resort developments in Gatlinburg and Pigeon Forge. At Dollywood, 2006 marked the opening of the Timber Canyon, a new area designed specifically to for families. The new areas main attraction is the $6.5 million Timber Tower amusement ride. Themed to resemble a turn-of-the-century lumber camp, Timber Canyon also features Lumberjack Lifts, a 30 foot tall cable ride. Timber Canyon features Lil Loggers Landing, an interactive play area created for children 48 inches tall and under. Timber Canyon features Lumber
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Camp, a rustic-themed, 150-person capacity restaurant. Timber Tower marks Dollywoods latest multi-million dollar expansion project in recent years. The parks 2005 season welcomed a $5 million renovation in the Country Fair area, bringing 10 new family rides. The $7 million Thunderhead roller coaster was added in 2004. The Dollywood Company has stated that it plans to undertake expansion projects totaling $160 million over the next decade. Among the possibilities under discussion are preliminary plans for a resort-style hotel and the development of a new theme park. The increasing popularity of destination resorts is most clearly demonstrated by the indoor water park industry. This success of the destination resort business is typified by the indoor water park concepts success in the Wisconsin Dells, Wisconsin area. A study of the Dells lodging industry reveals that 18 resort/hotels with indoor water parks account for 85 percent of the market room revenue, while 44 hotels/properties without indoor water features account for the remaining 15 percent. As a group, the indoor/outdoor water park resort/hotels in the Dells had a combined occupancy rate approximately 27 percent higher than the rates of the other 44 hotels/properties. In addition, the average room rate was almost $70/room per night higher for those resort/hotels associated with water parks as opposed to those without a water park. Given this performance and success within the Dells, it is little wonder that the concept is proliferating throughout the country at an astonishing rate. The success of the Dells is transferable and repeatable in other markets where several key components exist. These include regional population totals, numbers of households, familys with children under the age of 14, household incomes, and, of course, the mix of visitors to each market (including business travelers, meeting attendees, touring social groups, and leisure travelers). Each market needs to be analyzed in-depth to measure the demand for an destination resort. Our Resorts location in the center of Gatlinburg offers a great access, and is within a few minutes of many major successful tourist destinations including the Ripleys Aquarium and Ober Gatlinburg. The location is ideally suited to service multiple travel segments year round. The Resorts location is in the heart of a rapidly developing tourist region that is experiencing growth. Travel trends continue to quickly change. The increasing costs of living and transportation have created increased demand for entertainment, activities and travel options closer to home. B.E.A.R. Village and Resort will benefit from the ability to provide the optimum environment for a Staycation. Every visitor to the Resort will have the opportunity to take part and engage in daily activities that are designed to create a cruise ship on land environment. The location will also benefit from the adjacent tourist attractions which will allow Village guests the ability to Hub and Spoke tour greater Sevier County and the Smokey Mountain region. With an opening date of Spring-2011, our Resort will be the first indoor eco and education focused resort currently planned or open in Region. We expect that our forward thinking and development of one of the most unique resorts in the country will create a considerable deterrent
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to entry for other competitors. We also believe that the regional market characteristics and the number and demographics of the tourists to the area ensures the Resorts success and long term sustainability. B.E.A.R. Village will be developed as a mixed-use facility which will include an independent full-service hotel, bear sanctuary, Family Entertainment Center, restaurants and 3000 parking garage. B.E.A.R. Village will be a unique drive-to destination resort dependent on providing quality guest experiences through genuine hospitality and an exciting facility that will feature an array of attractions and family activities. The Resort has been masterfully programmed to provide numerous leisure demand generators within the master plan to provide adequate four season weekend occupancy to enhance the existing weekday business demand. Designing a successful resort requires carefully-planned facilities with appropriate attractions and revenue centers presented in a themed environment that encourages repeat business. B.E.A.R. Village will be successful by its ability to attract the group business during the week and the leisure traveler over the weekend. The Resort has an ideal location in the heart of the Smokey Mountain tourist area. Guests at drive-to destination resorts tend to include a higher number of occupants per room, stay a greater average number of nights, spending a greater average daily rate and achieving higher per capita spending while at the property. Through proper yield and rate management the Resort can optimize its bottom line. The overall layout of the resort will create a breathtaking environment for the whole family. It will contain creative designs, a conceptual theme, interactive activities, exciting vistas, and educational opportunities in all areas.
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Resort Vacation Destination We will provide a facility where families can come and enjoy great accommodations, as well as indoor and outdoor entertainment facilities. The list of on-site attractions includes an bear habitat, arcade, shopping, restaurants, and gondola. Local off-site entertainment venues include golf, bowling, miniature golf, shopping, Aquariums, live entertainment as well as the national attractions of Gatlinburg and Sevier County. A family friendly safe environment for children. When the adults tire of sight-seeing, activities ,bear observation and interaction or from taking in other regional venues, retreating to the BEAR Village provides a safe environment for their children to play in a supervised atmosphere where learning and fun go hand in hand. Meanwhile, the adults can lounge in chairs around the wildlife refuge, spa or lounge/restaurant.
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Upon completion, this Resort will become a primary destination for family vacations, converting most of the other amenities and activities in the local markets into secondary attractions that deliver additional all-inclusive entertainment value. Unlike golf, for example, Bear Village attendance will not be greater among the more affluent income brackets. If anything, the reverse is true. Bear Village will appeal even more strongly to blue collar families than they do to white-collar families. The key is that the experience must be affordable, both in terms of admission and spending in the resort, and relevant to the guest interest.
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o Family Friendly Experiences o Unique Lodging Opportunities for education based tourism and eco-tourism o Professionally managed to: o Optimize Occupancy and Rate in each travel segment o Higher weekend demand compared to competition o Aggressive yield rate management program o Provide a consistently superior guest experience o Control costs through superior design and operational supervision o Ample parking & Easy Access o 3000 car parking ramp
1.12 Milestones
Set forth below are the main milestones in the schedule of proposed development. We have carefully reviewed the timelines for start-up and firmly believe that, once financing is completely secured, development and construction of B.E.A.R. Village can be completed within 20 months of breaking ground. Property Owned 27 Acres +/Conduct Feasibility Study Assemble Design / Management Team Preliminary Master Plan/Concept/Schematic Drawings Complete Conceptual Drawings Conduct Environmental Studies Complete Architectural/Engineering/Landscaping Submit For Zoning/Permitting Complete Drawings to 50% Secure GMP Secure Construction/Senior Financing Full drawings/engineering Order Long Lead Time Items Receive Permitting Site Preparation Close on construction loan Develop / Write/ Execute Sales and Marketing Plan Begin Construction Develop Standard Operational Procedures Develop Employee Manuals Hire Key Personnel Prepare/Implement Initial Marketing Campaign Order FF&E Hire Staff Install FF&E Order Opening Inventories
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2.1 Chart Summary of Performance Base B.E.A.R Village Hotel Performa (not a Gty of future Performance)
Assumptions: room full service hotel; to include valet, concierge & room service
Occ % @ 600 room Hotel Rooms sold in Bear Experience Pkg ADR From Pkg rooms Room Rev from PKGS Rooms sold not in Package Non Pkg Rm premium ADR Non Pkg Rm Revenue Revenues Rooms Food & Beverage from Hotel Guests Food & Beverage non Hotel Catering/mtg income FEC Income Gondola Income Parking Retail Income Education 14,549,718 3,939,080 4,250,000 2,000,000 6,250,000 8,400,000 3,285,000 3,750,000 2,500,000 600,000 visitors @ $14.00 pp 60% of spaces at $5.00 66,667 covers $ 140.36 $38 71.00% 58050 $165 $9,578,184 45,610 $109 $4,971,534 ASSUMPTIONS/COMMENTS Combined ADR w/o non Hotel Revenue per/rm rented 103,660 rms rented
48,923,798
Catering FEC Exp Gondola Expense Parking Total Dept Exp. Total Operating Income Undistributed expenses A&G Management Fee Marketing Franchise Fee Maintenance Energy Total
IBFC
23,261,653
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The following subsections will provide details of the advantages and unique nature of B.E.A.R. Village.
3.1 Location
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The Resort will be constructed at ___________just off of the intersection of __________ and _________ and in downtown Gatlinburg TN. Centrally located within the Sevier County Tourism area, the Resort will bring much needed family focused experiences to the region.
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3.1.5 Rendering
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The Hotel at B.E.A.R. Village will feature 600 beautifully appointed themed guest rooms and suites. From an overnight stay, educational field trip, to a family reunion, you will find the hotel perfect for your needs. The suites will include: Deluxe Rooms and Two Bedroom Units Each oversized room and suite will be tastefully decorated with bear and smokey mountain touches , designed with the family in mind and constructed with the most durable goods for high occupancy levels. Serta Master Suite King or Queen Beds Terraces with exceptional views of the bear habitat (available with some rooms) 300 Count Egyptian Cotton Linen Package with overstuffed duvets and A Pillow Towers. The bedding package will be soothing and comfortable. Guests will also have the option of requesting pillows in a variety of firmness levels. Oversized Queen size Sofa Sleepers Upgraded Bathrooms: o Deluxe Shower Head and Control Features o Lighted Adjustable Makeup Mirrors o Larger Granite Vanity Tops Granite Wet Bar Areas With Microwaves & Refrigerators Tech Savvy Room Features o 32 Plasma Televisions with front AV inputs o RF and Electronic Door Locks o I-Pod docking stations at all clock radios o Wired and wireless high speed internet
The Hotel will also feature: Full Service Restaurant Featuring Upscale Family Friendly Menu Sports Pub Additional Food Kiosks (Coffee Bar, Grab N Go, Dessert Bar etc.) Concierge Desk Featuring Dream Makers Business Center (a larger business center will be available at the Summerfield Suites) Laundry and Valet Service GEM Guest Service Program Green Program
3.2.2 Restaurant
Within the themed independent full service hotel at B.E.A.R. Village there will be a full service restaurant. The restaurant will seat 300 in the main dining area with additional seating available at the attached sports bar. Additional seating will be provided seasonally along the terrace that is adjacent to the Bear Sanctuary. The restaurant will be thoughtfully designed in the theme of the resort. The full service restaurant will be open for breakfast, lunch and dinner daily. In keeping with the resorts theme, menus will offer individual entrees as well as family style entrees. The dinner menu will change seasonally while breakfast and lunch menus will be updated twice a year. The menu will consist of items made from scratch daily by our skilled culinary team. Produce, dairy, meat, and paper will be purchased from local vendors as much as possible. The restaurant will utilize a national food service vendor for a majority of its products. Guests will have the availability to order room service from the full service restaurant and lounge.
BEAR Village will be carried over in the outdoor terrace seating for both the restaurants and the habitat areas.
4.0 Operations
B.E.A.R. Village will be located in Gatlinburg, TN. The individual components of the resort will have varying hours of operation. There will be multiple access points to the Resort property. All lodging areas will have secured access via electronic card key locks. Separate parking and service drives will be established for staff parking and deliveries. All efforts will be focused on creating seamless operations between the individual Resort components. All Resort staff members will be expertly trained to provide accurate and knowledgeable information about all Resort areas. Signage and all printed collateral pieces will also communicate a message of seamless operations.
4.1.1 Hotel
The themed hotel will be open 24 hours a day, 7 days per week. The hotels will operate at close to peak conditions year round with the highest demand periods typically based around school breaks and conference and convention months.
Resort guests every day of the year. Shop hours will also generally increase around the Christmas Holiday shopping season and special Center wide sales periods. Restaurants within the Center will be open 365 days a year and will be required to be open extended hours as needed.
4.2.1 Management
A highly skilled leadership team will be assembled to provide the day to day management and direction of the Resort (Resort consisting of the hotels, indoor water park and indoor theme park). Individuals chosen for this team must posses the necessary skill set and demonstrate the ability to be an effective leader. The management team will utilize a hands on approach and will spend the majority of their time directly communicating and interacting with guests and staff alike. The executive level managers will inspire line level managers to be true leaders by acting as: manager, psychologist and cheerleader all at the same time. American Resort Management will provide the necessary leadership to ensure that the onsite team makes decisions that lead to positive actions, act as role models for saving time and money, demonstrate a consistent delivery of the guest obsessed service model and how to understand peoples motivation and how to melt resistance. The management organizational chart includes an overall Resort General and Assistant Manager. These key individuals are directly responsible for mentoring and monitoring the performance of all other managers as well as reporting to American Resort Management.
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Besides hourly training programs, the management team will receive ongoing training on a monthly and quarterly basis. The members of the management team will receive training on time management, how to train, critical decision processes, resolving conflicts and much more. Retention programs will be developed to increase the buy in each associate and manager has with the Resort. Staff members will receive unique perks in addition to their hourly wage or salary. Perks will include: free or reduced use of all Resort activities, intramural athletic leagues, and company sponsored family activities, scholarship programs, semi annual Resort-wide celebrations and much more. Prior to opening a friends and family series of dry runs will take place in all operational areas to provide real practical experience to the opening staff. Staffing levels during the opening period of the Resort will be intentionally higher to ensure the level of desired services for our initial Resort guests.
On certain days of the week priority admission will be offered to guests staying within the resorts lodging options. Guests using priority admission will be able to participate in the bear habitat for one hour prior to the opening to the general public. This policy will be utilized to encourage guests to stay at one of the on site Resort hotels. Profitability will be based on the ability to maximize every revenue potential while aggressively controlling expenses. Optimal revenues will be derived through an intensive sales and marketing plan as well as through the efforts of achieving maximum per capita spending. Expenses will be carefully controlled through the monitoring of written programs for utility conservation, cost of sales, labor management and proper upkeep and maintenance of the facilities.
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o Increased Spending On Quality Family Experiences Parents of all demographic and backgrounds continue to increase spending on family leisure activities that involve safe family orientated experiences. Newly developed regional destinations ranks high in preference largely due to convenience. Also, most well planned resorts are careful to select components and attractions within a resort that will allow a family to experience most of the resort together (i.e. not too many attractions that are thrilling for kids but scare parents, or not too many attractions with height restrictions that exclude too many younger visitors).
5.2 Competitors
While no other bear habitat or wildlife focused resort is open in the immediate market, there are several operating resorts within the Sevier County MSA and there continues to be growth of this segment within the hospitality and resort industry would indicate that another will open within the market. B.E.A.R. Villages opening will provide a substantial barrier to entry, however our long term success will be dependent upon our competitive advantage of operating a world class resort catering to the modern family of today and offering unsurpassed guest service. With an opening date of mid 2011, our Resort will be the first wildlife habitat resort currently planned to open in Sevier County. We expect that our forward thinking and development of one
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of the most unique resorts in the country will create a considerable deterrent to entry for other competitors. We also believe that the regional market characteristics and the number and demographics of the tourists to the area ensure the Resorts success and long term sustainability. B.E.A.R. Village will contain program elements and features that will uniquely position the resort within the region. As mentioned numerous times throughout this business plan, the combination of the resort with the FEC and Bear Habitat provide for numerous competitive advantages.
Within each segment listed above will be opportunities to drive revenues through a variety of visitation opportunities. These include: Overnight Resort Packages Packages will include accommodations and participation in the Bear Experience. This group may also include meeting, conference and social event Resort guests who wish to have Habitat access included in their rates. Overnight Resort Guests Individuals and groups who utilize Resort accommodations but do not have habitat access included in their rate. This group will also include meeting, conference and social event guests not wishing to utilize the water park. Day Pass Visitors Day pass visitors are guests who buy admission to the habitat(s), but do not spend the night at the Resort. This group will be comprised mostly of tourists staying within a 30 minute drive of the Resort. Day Pass Group/Party Visitors This group is comprised of: birthday parties, church groups, girl and boy scouts, after hour social events and many others. Guests in this category will spend anywhere from several hours to an entire day in the habitat(s) and they primarily travel up to three hours. Corporate Transient Guests within this category typically will book their own reservations without benefiting from an outside sales effort. This group will include advance bookings and walk in traffic. Corporate Group/Sales Guests within this category typically are booked through the effort of the sales department. Guests within this group come from locally negotiated rates and through singular group bookings. Banquet Business Weddings, reunions, holiday parties and other social type banquets will generate business that may or may not include room nights. Church & Education Related Bookings Business from this complex segment include; individuals/teams participating in educational programs, individuals/groups participating in eco tourism taking place at the habitat, individuals/teams in the region for tournaments/activities at other facilities. 6.3 Advertising Plan American Resort Management will retain a Marketing Public Relations Firm to establish a unique and appealing brand image to set us apart from our competitors. American Resort Management will develop a marketing communications program that will generate heavy promotional exposure during the soft and grand opening phases using a combination of earned media publicity, paid advertising, direct marketing and special events. After the initial opening, a sustaining, more modest marketing campaign will be employed to continue ongoing promotions in order to maintain top-of-mind awareness among the community. Marketing
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objectives will be tracked, reviewed, evaluated and modified, if necessary, on a quarterly basis to ensure efficiency and accuracy. BEAR Village guests are often just looking when they call the reservation center. From the moment the call is answered the caller wants to be catered to. They expect knowledgeable friendly agents that begin to create a memory and set the tone for the upcoming visit. Our most important advertising will begin after our first guests experience the service, atmosphere, quality, and excitement and return home telling their friends, family and co-workers. Our promotions will focus on delivering a message of Every guest is a very special guest. Staff will be trained to recognize and greet customers as they arrive and throughout their stay with the BEAR Village Spirit Program. 6.4 Types of Marketing: Word of Mouth Advertising Word of mouth advertising will account for over 50% of the calls generated to the reservation center. Excellent word of mouth advertising will be generated from the results of operational superiority. A myriad of printed collateral pieces will be available to our guests knowing that they will take the literature home to share with others. Direct Mail The marketing effort that will generate the highest percentage of return on investment will come from expertly produced and well placed direct mail postcards and letters. Different direct mail pieces will be produced and directed at targeted audiences. Broadcast / Print A deliberate balance of print and broadcast marketing efforts will be used to initially create and build the Resorts image and presence. Later efforts will provide for the consistent reinforcement of the same. E-Media A user friendly and entertaining web site will be created and maintained. This marketing tool will be utilized by many different market segments and will provide invaluable information to all guests. Electronic messaging will also be used to deliver e-mail blasts that quickly reach a targeted customer base with offers and specials. This marketing tool can quickly build business on slower or shoulder days and weeks. Direct Sales Efforts A team of sales professionals will be assembled for the task of direct sales/marketing to groups of all sizes. (See section 5.2) The sales / marketing team will take part in weekly meetings between the on site staff and the management company. During the weekly meetings sales forecasts, call and productivity reports and the marketing calendar will be reviewed. Adjustments will be made and future promotions/campaigns developed. 6.5 Sales Strategy
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B.E.A.R. Villages direct sales efforts will be a combination of inside and outside sales. The resort will have a Director of Sales located on site who will oversee the daily operations of the sales and marketing efforts as well as the reservation center. Weekly meetings will take place to monitor the success and performance of the sales team and its efforts. Adjustments to the sales efforts and long term marketing strategy will develop as a result of these meetings. The weekly meetings will include a representative from the management company. The additional leadership provided will benefit the entire sales team. The sales force will have individuals responsible for soliciting and booking business from different target segments. Sales positions will include:
Direct outside sales efforts will target companies and groups. Solicitation will take place offering all the components of the Resort a la carte and in packages. The outside sales staff will also make presentations and attend relevant trade shows. Forecasts will be generated at the corporate level and a revenue management strategy will be constantly updated and monitored for performance. All efforts will be placed on building a daily base business and then capturing the highest rates possible. The inside sales efforts will include the aforementioned positions receiving leads through contacts made directly to the property. A follow up and trace system will assist in generating repeat business. Another component of the Resorts sales strategy will be the efficient operation of the on site reservation center. Supervised by the reservation manager, the call center will receive calls from guests wanting to book some type of business at the resort. Calls coming into the reservation center are crucial to the success of the Resort. Achieving a higher than industry standard conversion ratio will be a result of carefully selecting and successfully training a dedicated reservation center staff. The call center will book business at most of the Resorts revenue centers and will be responsible for offering upgraded packages to each caller. Packages pre-sold to future guests will provide a positive contribution to the per capita spending that takes place at the Resort. 6.6 Catering Sales Where You Need To Be The BEAR Village is conveniently located just a short drive from numerous major corporations, universities and commercial areas. The Resort is easily accessible to major metropolitan markets
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such as Knoxville, TN. The unique blend of mixed use features at the Resort will make the BEAR Village and Resort a premier destination draw for: conferences, meetings and social functions from the entire region. Where You Want To Be After a full day of meetings or celebrating with family and friends, you can spend the night enjoying the wonderful facilities at the connected hotels. The Resorts facilities include restaurants, lounge, retail and mountain top dining, and much more all located within the Resort grounds. Attendees can fit a little rest and recreation into their schedule and find themselves close to anything they can think of. Located just minutes from a variety of other tourist destinations, the resort is a perfect vacation destination. Reservation Center Sales/Marketing BEAR Village will have an independent reservation center located within the Resort complex. The staff will be employed by the Resort and professionally trained in marketing and selling the amenities and packages of the Resort. Reservation center staff will employ the Guest Obsessed Service philosophy in up selling packages to perspective guests. The importance of the reservations department is highly critical to the overall success of the project. Reservation agents are primarily the start of the guest experience cycle. They must be well trained in painting a highly desirable picture to each and every caller and then finding what motivates each caller to make a reservation. Reservation agents are constantly monitored for quality assurance as well as for ongoing training purposes. The art of rate yield management is typically conducted by the reservation center manager who is closely monitored by the resort manager and their American Resort Management project manager. Weekly calls are conducted to monitor the progress of occupancy and adr maximization. The potential for profitability is further realized from the maximization when reservationists sell upgraded packages on top of their rack rate package. Upgrades will included additional amenities and attractions that add perceived value to the guest while providing additional guaranteed revenues from realized and unrealized sources.
The Resort will be professionally-managed by the experienced team at American Resort Management. Specializing in indoor water park development and operations, American Resort Management brings years of practical experience to the project. Bear Village Corporate Philosophy: Bear Villages philosophy revolves around partnering with the client. Whatever the project, their unique commissioning program takes it from the kernel of an idea to final realization. Skilled development and construction management teams interface with customers every step of the way, taking a project through design evaluation, pre-construction planning, budgeting and scheduling down to the final details. 7.1 Ownership Bear Village The principals of Bear Village, LLC are as follows:
7.2 Project Development Team Bear Village has carefully chosen and assembled an industry recognized team that will provide the necessary skills and vision to ensure the resort is a commercial and critical success. Addition team members will be chosen and added as required using the same stringent selection process. 7.2.1 Resort Design & Facility Management American Resort Management, LLC is a full service hospitality management company located in Erie, Pennsylvania. American Resort Management, LLC concentrates on the development, operation and long term management of; indoor water park resorts, select and full service hotels, outdoor water parks, family entertainment centers and franchised & independent restaurant concepts. Services offered include: feasibility study analysis, representing ownerships interests during construction, and the long term day-to-day management of ownerships asset and business. We also provide interior design and procurement, accounting and cost control, rate and yield management, sales and marketing services, associate customer service training, human resource management and career development for our managed properties. American Resort Management, LLC now provides valuable practical experience for the hottest industry trend of indoor water park resorts development and management. Our team is prepared to assist owners with projects of any size. Driven by success, our focus is on providing excellence resulting in measurably higher returns. We operate our projects to the highest
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standards in the hospitality industry. From vision to reality, American Resort Management will be there during every critical phase. 7.2.2 Architectural & Design 7.2.3 Feasibility Analysis
7.2.4 Habitat Development Engineering 7.3 Facility Management There will be multiple levels of management in place at the resort. Working together with The Bear Village, LLC, American Resort Management, LLC will serve as the management company providing the necessary leadership and direction. The Bear Village, LLC, working with American Resort Management, will establish all performance goals for the resort. 7.3.1 American Resort Management, LLC American Resort Management, LLC is a full service hospitality management company located in Erie, Pennsylvania. American Resort Management, LLC concentrates on the development, operation and long term management contracts for; indoor water park resorts, select and full service hotels, outdoor water parks, family entertainment centers and Franchised & independent restaurant concepts. Services offered include: feasibility study analysis, representing ownerships interests during construction, and the long term day-to-day management of ownerships asset and business. We also provide interior design and procurement, accounting and cost control, rate and yield management, sales and marketing services, human resource management and career development for our managed properties.
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8.0 Use Of Funding We will use private & commercial lending institution for the first position. All funds will be used towards the closing of the land purchase, construction of facilities and operating income to cover start up and marketing costs. 8.1 Funding Sources 8.1.1 Commercial Financing 8.1.2 Ownership Investment / Private Equity Partners The Bear Village, LLC and its principal partners will contribute funds and equity with the remaining equity portion provided by private equity partners. Additionally, a fee based co-developer will be utilized to guarantee the construction and related costs of development. Attachment A Estimated Construction Budget Estimated Construction Budget As of 3/15/2009 Contingency and Operational Start Up An amount up to 10% of the projects total cost must be allocated as available contingency funds to cover potential cost over runs in the project. The contingency funds shall only be used provided the projects actual construction numbers exceed the preliminary budget and actual construction costs.
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An amount equal to 10% of the projects combined total cost must be available to cover traditional start up and operational costs for the first nine months to one year of operations. This number shall include: Opening sales and marketing, opening hiring and training, initial products and merchandise inventories, initial utility costs, initial debt service payments.
Resort Manager
Director Of Engineering
Director Of Purchasing
Director Of Security
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Rooms Manager
Housekeeping Supervisors
Night Auditor
Restaurant Manager
Maintenance Technicians
BEAR Village Director of Food and Beverage Director of Sales and Marketing
Accounting
Purchasing
Human Resources
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BEAR Village
Resort Manager
BEAR Village
BEAR Village
Beverage Manager
Sous Chef
Pastry Chef
Accounting
Purchasing
Human Resources
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Mokena, Illinois