Universal Allocation

10/31/22, 11:21 PM Universal Allocation in SAP S/4HANA 2020 | SAP Blogs
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Daigo Imai
June 11, 2021
| 8 minute read
Universal Allocation in SAP

S/4HANA 2020
 17  18  15,019
(Created as of release SAP S/4HANA 2020)
This blog post provides you enhancement information on Universal Allocation

based on SAP S/4HANA 2020 on-premise. If you interested in Universal
Allocation in SAP S/4HANA 1909 and 2021, please see SAP blog post (1909) and
SAP blog post (2021). Now let’s focus on the harmonization of allocation
functionality within SAP S/4HANA on-premise and you will see how Universal
Allocation impacting the area of Financial accounting and Management
accounting.
From a planning and budgeting perspective, a first step towards a single

allocation model and execution framework was launched as Universal Allocation
with SAP S/4HANA 1809 on-premise focusing on Cost center planning. Universal
Allocation is new allocation functionality and plan data is stored in ACDOCP
table.
With SAP S/4HANA 1909 on-premise, Universal Allocation is enhanced. It is not

only used to cover the Actual overhead allocations in addition to the Plan
allocations use case that was already delivered with SAP S/4HANA 1809 on-
premise. The same Universal allocation is also the basis for molding and
executing Top-down distribution of Margin analysis with SAP S/4HANA 1909
FPS01.
With SAP S/4HANA 2020 on-premise, existing Fiori apps are enhanced with new
features and new Fiori app “Allocation Flow” is released.
https://blogs.sap.com/2021/06/11/universal-allocation-in-sap-s-4hana-2020/ 1/18
Please note:
Follow Universal Allocation does not cover all of the use cases mentioned in the
“Vision” slides (“Our vision of Universal Allocation” and “Process
harmonization driven by the Universal Journal”).
 Like There is no new feature on Universal Allocation with SAP S/4HANA 2020
FPS01 and FPS02.
No future additions on Universal Allocation will be ported down to SAP
 RSS Feed S/4HANA 2020 on-premise.
Before going into the details, let’s have a look at motivation of Universal
Allocation.
As you can see above slide, companies struggle to oversee their complex
allocation process and have difficulties to analyze the result. It’s challenging to
get a full traceability and clear understanding on how specific costs are allocated
through their specific area of responsibility. As a result, there’s a necessity for
state-of-the-art visualization for both the allocation process as well as the results
after the execution. In addition to the overall need for a process transparency and
results traceability, today’s companies need the ability to simulate how would the
results look like by changing allocation rules on their financial data.
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 Like
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As you can see above slide regarding “Our Vision of Universal Allocation”, the
overall aim is to simplify Allocations by combining various capabilities under one
umbrella providing a single architecture for financial and managerial Allocations,
like Cost center allocation, Profit center allocation, Top-down distribution and so
on. A combined approach for actual and plan including simulation capabilities
and predictive data as well. Executing this commonly structured Universal
Allocation is to include all required reporting currencies providing full traceability
of the entire value flow.
As you see right-hand side, Blue parts are in the scope of Universal Allocation
(Yellow parts are out of scope). An important note to make is that Universal
Allocation is not initially designed for activity allocations nor different types of
settlements like for IO and WBS elements.
On the left-hand side, there are many transaction codes for different types of
Allocations in SAP ECC. This caused the complexity of Allocation functionality.
When we look at Vision of Universal Allocation, on the right-hand side we expect
to see 10 Fiori apps to cover transaction codes in SAP ECC.
As of SAP S/4HANA 2020 FPS00, 4 Fiori apps are available.
Follow Manage Allocation

Run Allocation
Allocation Results
 Like
Allocation Flow (New with SAP S/4HANA 2020 FPS00)
Additional applications already identified for future development:

 RSS Feed
Allocation Changes*
Manage Allocation Tags*
Manage Run Groups*
(* Please note: we cannot mention exact release date for any of above.)
As you can see the above slide, it summarized Current Scope of Universal
allocation in SAP S/4HANA 2020.
Allocation contexts & types available
Allocation Contexts
Cost Center Allocation
Profit Center Allocation
Margin Analysis – new context enabled with SAP S/4HANA 1909 FPS01
Allocation Types
Overhead Allocation
Distribution
Top Down Distribution (Margin Analysis) – new type enabled with SAP
S/4HANA 1909 FPS01
Cost Center & Profit Center allocation is enabled for both Actual and Plan data
allocation.
Margin Analysis is currently available for Top Down Distribution of Actual data.
Follow For details, please see SAP Help for SAP S/4HANA 2020:
Top-Down Distribution
 Like Top-Down Distribution Template
Currently cycles are defined with respect to a ledger and single company code*.
 RSS Feed Cross-Company Allocations without mark-ups already planned for the next
release in 2021. (* Please note: There is exception regarding Top Down
Distribution cycles, where it is defined by Ledger and Controlling Area (since you
can use multiple company codes in definition of the cycles).)
<Available Fiori Apps in SAP S/4HANA 2020

on-premise>
With SAP S/4HANA 2020 FPS00, existing Fiori apps are enhanced with new
features and new Fiori app “Allocation Flow” is released. Useful Features of Fiori
Apps are described in below.
Manage Allocations app:
Single point for maintenance of allocation cycles and segments

Initial screen provides list report of existing cycles for all authorized contexts
(If user is authorized only for cost center allocation, other contexts are not
available for user)
Multiple types of allocation rules manageable on segment level
Where used function available for multiple type of objects (Cost Centers,
Profit Centers, Statistical Key Figures)
Run Allocations app:
Single point for triggering allocation run

User can define Run worklist containing standalone cycles or cycle groups
Cycle groups can be defined in Manage Global Hierarchies Fiori Application
Order of cycles in worklist defines order of processing
In run dialogue for actuals data user can define journal entry type for posting
data
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Allocation Results app:
Provides analysis over the completed Allocation Runs/Test Runs

3 user views:
By Run – list of completed run jobs and statuses, so as drill down to
detailed run report
By Cycle – view of cycles run statuses for selected fiscal periods
Run Report – Run report provides details of sender, receivers journal
entries and messages. Run report contains also new Network Graph
control for visualization of allocation interactions between senders (on
the left side) and receivers (on the right side), with filtering option on
both sides of relation
Allocation Flow app: (New Fiori app released with S/4HANA 2020 FPS00)
Generic analytical app for displaying interaction between multiple object

types in allocation process
App provide multiple perspectives (view types) on data
Key elements are Network graph control & T-Account control
Following view types available:
Cost Center
Profit Center
Direct Activity Allocation
Fund & Grant (Public Sector only)
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<Recent Innovations>
For details, please see SAP Help for SAP S/4HANA 2020: What’s new: Universal
Allocation
The below is additional information for new features.
Manage Allocations – Excel Upload / Download function
For definition of cycles / segments

Enables mass change functionality
Uploaded data adjustment possible
Smart validation check of data
Support of Cost Center/Profit Center contexts
Suitable for adaption of data or build new cycles/segments form scratch
Upload of value split in tabs sender details (Fixed rates or Fixed values) and
receiver basis (Fixed percentage / Fixed portions) not yet supported with tool.
User can use excel upload in each segment but not for multiple cycles at once.
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Allocation Results – Network Graph enhancements
Top-Down distribution now enabled in Network Graph view

Dynamic grouping enabled – user can define 2 level grouping on sender &
receiver
Grouping pre-filters only objects relevant for run result
Enhanced details provided on connectors
Enabled Legend in network graph – provides fast info on applied grouping and
filters
Allocation Results – Improved user experience
User variants available in run result report

Display senders – receiver connection
Display reference data for Top-Down distribution result
Navigation button for jump from cycle to run result report
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 RSS Feed
<Situation Handling>
Cross Component Functionality so called Situation Handling is available in

Universal allocation from SAP S/4HANA 1909 on-premise. As of now, Situation
Framework notifies user if error/warning occurs. There is no additional feature for
Universal Allocation with SAP S/4HANA 2020 but more enhancements are
planned with future release.
For details, please see SAP Help for SAP S/4HANA 2020:
Situation Handling
Situation Handling Videos -> Finance -> “Errors and Warnings in Allocation
Runs”
Situation Template: Errors and Warnings in Allocation Runs
<Additional Information>
SAP Help for SAP S/4HANA 2020:
Universal Allocation
SAP Fiori Apps:
Manage Allocations (App ID: F3338)

Run Allocations (App ID: F3548)
Follow
Allocation Results (App ID: F4363)
Allocation Flow (App ID: F4022)
 Like SAP Best Practices for SAP S/4HANA (on premise):
Universal Allocation (2‫‏‬QL‫)‏‬

 RSS Feed
Overhead Cost Accounting (‫‏‬J54‫)‏‬
SAP Notes (relevant for SAP S/4HANA 2020):
2946764 – F3338: WBS element conversion before save

2965103 – Allocation – Generated value helps – field order and visibility
2969539 – F3338: Missing Value Help for WBS Element
3014907 – Profit Center Value Help does not show all value for Top Down
Distribution cycles
3015829 – F3338: Missing Value Helps for fields in segment
3042152 – Manage Allocations: Cycle cannot be saved with Cost Center in
Segment
3044509 – Manage Allocations: User cannot save a TDD cycle
3044993 – Manage Allocations: Duplicated error messages
3011513 – [F3548] Run Allocations – authorization for plan posting without
controlling area
2954522 – [F4363] Allocation Results – reversal browser timeout
2987066 – [F4363] Allocation Results – Partial reversal and run dump
corrections
3005920 – [F4363] Allocation Results – COPA fields are not visible
3016984 – Allocation Results – No data error on run detail screen
3022321 – Allocation Results: Run/Reversal process timeout
3037393 – Allocation Results – archiving date reference fix
2988789 – [F4022] Allocation Flow – Taccount view with wrong debit/credit
amounts
Current Limitations:
Universal allocation is under development and currently does not support:
Cumulative Cycles
Iterative Cycles
Allocation Structure
Custom fields are not yet fully supported
Cycles are defined with respect to ledger and single company code (As
mentioned above, Top Down Distribution is exception, since instead of
company code, there is controlling area as part of cycle definition.)
Cross Company Allocations

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Finally, I would like to thank experts at SAP for their support.
Brought to you by the S/4HANA RIG

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Assigned Tags
SAP S/4HANA Finance
FIN Controlling
FIN Profitability Analysis
SAP S/4HANA
Allocation Flow
Allocation Results
Manage Allocation
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17 Comments
You must be Logged on to comment or reply to a post.
Boubekeur AIT BOUDAOUD

June 11, 2021 at 3:35 pm
Dear Daigo,
Many thanks for this nice post.
We are implementing universal allocation in S4 OP2020 release and we have noticed that assessment
from cost centre to CO-PA is not yet in the scope. We have been informed that this will be delivered in
OP2021.
My question is about the limitation "Custom fields are not yet fully supported" does it mean that
custom CO-PA fields will not be available yet in the universal allocation?
Many thanks,
Boubekeur
Like 1 | Share
Daigo Imai | Blog Post Author

June 14, 2021 at 12:58 pm
Hello Boubekeur
The Cost Center Allocation to COPA is planned to deliver with S/4HANA 2021 OP*.
It will be possible to allocate costs from a cost centers to most of the standard COPA fields +
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custom profitability characteristics.
*Please keep in mind that this is not a commitment, but just our current plans. Please understand
that we cannot comment on the details for future functions at this stage.
 Like
Kind regards,
Daigo Imai
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Like 1 | Share
Steffen Mallwitz
October 13, 2021 at 8:01 pm
I can confirm, that CO-PA as a receiver for cost center allocations has been finally
delivered in OP 2021. This puts KEU5, etc. finally out 0f business
Like 1 | Share
Krishna Prasad Balanagu

October 19, 2021 at 3:59 am
want to see this as some customers are asking for this cost center to COPA in the
universal allocation
Like 0 | Share
Boubekeur AIT BOUDAOUD

December 3, 2021 at 9:33 am
Hello Daigo,
We are performing some testings to check the new COPA assesment allocation in 2021 OP
and we have noticed that our custom COPA fields (defined with the classic COPA
extensions KEA0/KEA5) are not available as receivers. By checking the FAQ OSS note
2453614, we have found this statement
For the Market Segment business context, custom fields can be used as receivers in
allocations for margin analysis (SAP S/4HANA Cloud and SAP S/4HANA (OP)). The
same behavior is possible for "classic" CO-PA custom characteristics but only for SAP
S/4HANA (OP)
Are we missing any customizing/program to run or is it a missing functionality and we

need to raise an incident about it? Or do we need to proceed with CDS views extension?
Many thanks,
Boubekeur
Like 0 | Share
Dennis Lerch
Follow
July 5, 2021 at 9:13 am
Dear Daigo Imai
Thank you Like

for your post: very useful. Do you have any information, when SAP will include the functionality
of iterative cycles?
 RSS
Thank Feed
you in advance for your feedback.
Kind regards
Dennis
Like 0 | Share

July 5, 2021 at 2:54 pm
Hello Dennis
Iterative cycles is planned to deliver with S/4HANA 2021 OP*.
*Please keep in mind that this is not a commitment, but just our current plans.
Please understand that we will not comment on future functions further.
Kind regards,
Daigo Imai
Like 0 | Share
Steffen Mallwitz
Iterative cycles have also been delivered in OP 2021 today.
Like 0 | Share
Steffen Mallwitz
July 12, 2021 at 10:24 am
Dear Daigo,
many thanks, this is the blog article every CO consultant was looking for
(Including information given in the comments section).
Nevertheless, I noticed, that in SAP S/4HANA 2020 FPS01, the app "Manage Allocations" is a bit unstable,
which I have not seen for other Fiori apps. When creating a new cycle or a new segment for a given cycle,
Follow
after saving and navigating back to that cycle/segment, the application says, that it can not find the
cycle/segment. But it is offered for navigation on the left hand side and just the details page will not show
up, rather the error message will be displayed.
 Like
Is that a known problem?
 RSS Feed
KR,
Steffen
Like 0 | Share

July 12, 2021 at 12:33 pm
Hello Steffen
I would recommend you to create a customer incident for this issue.
SAP Product support will investigate it further.
Kind regards,
Daigo Imai
Like 0 | Share
Steffen Mallwitz
Hello Daigo,
I found in the mean time, that some SAP-Notes have been issued, that address these
problems. Curiously they were only fixed after the release of FPS1.
Anyone else with this problem, please check SAP-Note 3047865
Manage Allocations - Cycle detail is not opened on the first time.
KR,
Steffen
Like 0 | Share
Ying Zhu
Follow
September 15, 2021 at 1:42 am
Hi Imai-san,
 Like
This blog is very helpful. Thank you very much for your information!
May I ask is there any SAP books to be published in the near future about the universal allocation?
 RSS Feed
Joan
Like 0 | Share
Ketan Kothari
February 14, 2022 at 2:37 pm
Hello Daigo,
Thanks for the wonderful article. I was trying to create an Assessment cycle for Cost Center and wanted to
push to COPA, But could only find a CC and WBS as a receiver? Did I understand something wrong Here.?
Regards
Ketan
Like 0 | Share
Kapil Mehta
April 19, 2022 at 11:33 am
Is Joint venture accounting allocation (tcode GJG5, GJF5) covered in Universal allocation ?
Like 1 | Share
Paulo Vitoriano
April 19, 2022 at 12:43 pm
Not yet to my knowledge. You still need to use JVA specific t-codes, but it is on a pipeline (2022). I
guess you can reach out to the product owner.
Like 0 | Share
Gustavo Marchesano
Follow
May 13, 2022 at 2:24 pm
Hello Daigo
 Like
We I was trying to create an universal assestment for profit center in S4 2021 OP and the Functional Area
does not appear as a sender filter like it is in transaction 3KE5. Is this an error or the Functional Area as
sender filter is not covered in the universal assestment
 RSS Feed
Regards
Gustavo
Like 1 | Share
stefaan dochy
July 18, 2022 at 3:01 pm
hi Daigo,
Do you know if S/4 on premise universal allocations (in this case profit centre distributions) on balance
sheet accounts (not P/L) support allocations on period 000, opening balance, so can they run inception to
date? This used to be possible in ECC.
thanks,
Stefaan
Like 0 | Share
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10/31/22, 11:21 PM Universal Allocation in SAP S/4HANA 2020 | SAP Blogs

Community Topics Groups Answers Blogs Events Programs Resour

Ask a Question Write a Blog Post Login

Universal Allocation in SAP

(Created as of release SAP S/4HANA 2020)

This blog post provides you enhancement information on Universal Allocation

From a planning and budgeting perspective, a first step towards a single

With SAP S/4HANA 1909 on-premise, Universal Allocation is enhanced. It is not

As of SAP S/4HANA 2020 FPS00, 4 Fiori apps are available.

Follow Manage Allocation

Additional applications already identified for future development:

Allocation contexts & types available

<Available Fiori Apps in SAP S/4HANA 2020

Manage Allocations app:

Single point for maintenance of allocation cycles and segments

Run Allocations app:

Single point for triggering allocation run

Provides analysis over the completed Allocation Runs/Test Runs

Generic analytical app for displaying interaction between multiple object

Manage Allocations – Excel Upload / Download function

For definition of cycles / segments

Allocation Results – Network Graph enhancements

Top-Down distribution now enabled in Network Graph view

Allocation Results – Improved user experience

User variants available in run result report

Cross Component Functionality so called Situation Handling is available in

SAP Fiori Apps:

Manage Allocations (App ID: F3338)

 Like SAP Best Practices for SAP S/4HANA (on premise):

Universal Allocation (2‫‏‬QL‫)‏‬

SAP Notes (relevant for SAP S/4HANA 2020):

2946764 – F3338: WBS element conversion before save

Universal allocation is under development and currently does not support:

Brought to you by the S/4HANA RIG

SAP S/4HANA Finance

FIN Profitability Analysis

Similar Blog Posts 

Depreciation to the Day Functionality

Universal Allocation in SAP S/4HANA 1909

Reducing Depreciation by a certain percentage just for one fiscal year

You must be Logged on to comment or reply to a post.

Boubekeur AIT BOUDAOUD

Many thanks for this nice post.

Daigo Imai | Blog Post Author

Krishna Prasad Balanagu

Boubekeur AIT BOUDAOUD

Are we missing any customizing/program to run or is it a missing functionality and we

Dear Daigo Imai

Thank you Like

Daigo Imai | Blog Post Author

Iterative cycles is planned to deliver with S/4HANA 2021 OP*.

Please understand that we will not comment on future functions further.

Iterative cycles have also been delivered in OP 2021 today.

(Including information given in the comments section).

Daigo Imai | Blog Post Author

I would recommend you to create a customer incident for this issue.

SAP Product support will investigate it further.

Anyone else with this problem, please check SAP-Note 3047865

Manage Allocations - Cycle detail is not opened on the first time.

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