Outline Proposal Template for Business Applications

Demonstration Projects

Prepared by TIA-AP

Reference ESA-TIAA-PR-2020-2114
Issue/Revision 1. 4
Date of Issue 24/08/2022
Status Issued
INTRODUCTION
The ARTES 4.0 Downstream Applications is dedicated to develop pre-operational
downstream applications and services using existing space technologies, integrated,
when needed, with terrestrial solutions.

An Outline Proposal is a means for the Tenderer to provide an initial iteration on the
content and justification of the planned ARTES 4.0 Downstream Applications
activity.

The Tenderer is reminded that the ARTES 4.0 is an optional programme of the
European Space Agency, and as such every activity has to explicitly receive the
financial authorisation by the National Delegation(s) of the relevant countries of the
consortium. The Tenderer / Sub(s) shall therefore contact their National
Delegation(s) before submitting their Outline Proposal 1. Should the National
Delegation(s) request access to the Outline Proposal, this shall be handled directly
by the Tenderer / Sub(s) and the National Delegation(s).

The Tenderer is required to submit an Outline Proposal containing the information

described in this document before submitting a Full Proposal. On the basis of the
information provided in the Outline Proposal, the eligibility of the proposed idea for
ARTES 4.0 Downstream Applications support will be assessed by relevant ESA
experts and early feedback will be provided. Only once the Outline Proposal is found
acceptable by ESA may the Full Proposal be submitted.

Concerning the use of this template, please note the following:

1. Parts in red font in this template should be modified as appropriate for your
proposed activity.
2. Text in blue and in a smaller font size (example) is for guidance and can be removed
from the completed outline proposal document.
3. In case the Tenderer has already produced an Activity Pitch Questionnaire
(APQ), the specific section AP.X.Y of the APQ can be directly copied where
identified as: [from AP.X.Y].
The Terminology used in ESA Business Applications document provides an
explanation of the relevant terminology and shall be used as a reference in
preparation of the Outline Proposal.

This outline proposal shall be sent to: business@esa.int

The funding requested for the proposed project shall not exceed 50% of the
corresponding cost, and up to 80% for activities performed by micro, small and
medium-sized enterprises (i.e. enterprises fulfilling the criteria defined in the

1
Contact details of the National Delegations can be found under: https://business.esa.int/national-
delegations
For Italian companies, it is NOT required to contact the National Delegation (ASI), because ESA has
been delegated by ASI to interface with the Tenderer in the whole stage of the bidding process.
European Commission Recommendation of 6 May 2003 (2003/361/EC) or as
updated).
Please use this page as the cover page of the Outline Proposal and remove the previous three pages
(Template Title page and Introduction)

This outline proposal shall be no longer that 30 pages. Use 10 point font and do not increase page margins.

Project Name
Outline Proposal for ARTES 4.0 Downstream Applications
Demonstration Project
Programme Line: BASS

Date: ……
Reference: ……

Outline Proposal Validity: 8 (eight) months from submission date

ESA Template Ref. 1.4 issued 44089.92

INTRODUCTION....................................................................................................................0
1 PROJECT SUMMARY AND RATIONALE.......................................................................2
1.1 Background information................................................................................................2
1.2 Service Description and Selling Point(s).......................................................................2
1.3 Space Asset(s) and Rationale.......................................................................................3
2 BUSINESS PLAN.............................................................................................................3
2.1 Customer Segments......................................................................................................3
2.2 Value Propositions........................................................................................................4
2.3 Channels.......................................................................................................................4
2.4 Customer Relationships................................................................................................4
2.5 Revenue Streams..........................................................................................................5
2.6 Key Resources and Dependencies...............................................................................5
2.7 Key Activities.................................................................................................................6
2.8 Key Partners..................................................................................................................6
2.9 Cost Structure................................................................................................................7
2.10 Competitive Landscape.................................................................................................7
2.11 Market Analysis.............................................................................................................8
2.12 Exploitation Plan............................................................................................................9
2.13 Cashflow Forecast.......................................................................................................10
2.14 Environmental, Social and Governance Sustainability Aspects.................................13
3 SYSTEM AND IMPLEMENTATION ASPECTS.............................................................14
3.1 User Requirements.....................................................................................................14
3.2 System/Service Architecture.......................................................................................14
3.3 Implementation Approach...........................................................................................15
3.4 Pilot-Demonstration Service........................................................................................16
3.5 Technical and Non-Technical Risks............................................................................17
4 FINANCIAL, MANAGEMENT, ADMINISTRATIVE (FMA).............................................17

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1 PROJECT SUMMARY AND RATIONALE

1.1 Background information

Project Name: [from AP.1.1]

Provide a short catchy name or acronym as well as the full project name. Please avoid to picking a name of a project that is already
present in the ESA Business Applications family. This can be checked under: https://business.esa.int/projects . The project name should
be the same used for the commercial branding of your product / service.

Company Proposing: [from AP.1.2]

Provide details (i.e. address, country, website, contact point name, telephone and e-mail) of the company leading the consortium.

Company background: [from AP.1.3]

Provide a short description of the company background.

Are you familiar with ESA Business Applications? [from AP.1.4]

Indicate if you have worked with ESA before and how you discovered ESA Business Applications.

Are you applying as a consortium?

Who are the other entities? [from AP.1.5]
List the other entities, including their country.

Have you (or your partners) contacted your National Delegation or ESA Business Applications Ambassadors
(where available)? [from AP.1.7]
Indicate if you have been in touch with your National Delegation and if you have received any early feedback regarding this application.
Also indicate if you have discussed this application with your ESA Business Applications Ambassadors, if applicable.

1.2 Service Description and Selling Point(s)

Description of the product / service you intend to offer: [from AP.2.1]

Describe the product / service that will be offered at the end of the project.

In the case that the activity is proposed for the Strategic Programme Lines (5G or 4S), explain how your
service makes use of 5G networks/secure space systems

5G SPL: Indicate the value of using space assets and data together with 5G technologies, indicate the level of 5G and other
technology(ies) maturity, indicate the 5G actors (e.g. telecommunication operators) involved in the value chain and their level of
engagement in the project

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4S SPL: indicate if the service is specifically addressed to institutions or relates to public safety objectives, if there is a need to
deploy/utilize secure satellite communications and which are the actors involved in the value chain related to 4S (e.g. institutional users,
secure satcom providers, ..)

Innovation / unique selling point with respect to what is available in the market: [from AP.2.4]
Indicate the key innovation or unique selling point that would justify the commercial success of the product / service.

1.3 Space Asset(s) and Rationale

Space technology / space asset(s) intended to be used, and rationale: [from AP.2.5]
Indicate how the space assets / technology will be used in the product / service provision and justify their need in comparison to other
solutions. Note that in most situations there are alternative technologies, but they are not appropriate due to specific reasons that need
to be presented.
In case Earth Observation data is used, specify data provider and access to data.

How does the proposed product / service fit within your current business activities and your mid- / long-term
strategy? [from AP.3.3]
Indicate how this project will support the growth of your market share, complement existing product / service, or expand to adjacent
markets. For new companies preparing to launch their first commercial product / service, indicate your mid- / long-term strategy within
the context of the project.

2 BUSINESS PLAN
Elements 2.1 to 2.9 below can also be presented using a single page Business Model Canvas (available at:
https://business.esa.int/documents).

You must complete the Financial Forecast Workbook and paste the results into section 2.13.

Assuming a favourable feedback of your outline proposal by the Agency, the business plan provided here in the outline proposal should
be carried forward to form part of your associated Full Proposal (with updated information, as appropriate).

2.1 Customer Segments

The key customers segments targeted by our product / service are: [from AP.2.2]. The pains (e.g. problems)
and gains (e.g. benefits) are: [from AP.2.3]

The potential customers already identified are: [from AP.3.2]

The following table provides a summary overview of the key customers, the associated high level
characterisation in relation to the target product / service and their representativeness for the targeted market
segment.

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Table 2.1 Key Customers/Customer Segments and their Needs

Key Customer / Customer’s

Customer’s Pains Customer’s Gains
Customer relevant Rationale for Involvement
(e.g. problems) (e.g. benefits)
Segment Tasks/Jobs
e.g. Farmer XXX Manual survey
Reduce manual Key player in the market of
(potato Forecast yields expensive (XX
labour by YY% ZZZ
production) EUR per ha)
……… ……… ……… ……… ………
……… ……… ……… ……… ………
……… ……… ……… ……… ………

If the product / service is/are targeting a few important customers, each customer should be clearly identified. Add any supplementary
text you feel is necessary to clarify the nature of your intended customers and to explain their main needs. Please note that the problems
must be specific and show a detailed understanding of the customer pain. Possible examples: maintenance of water flow sensors takes
a lot of time: the average call out time is 2 hours and total savings due to the product / service would be 200kEUR/year. Additionally, the
risk of flooding would be reduced (2 major incidents last year) with an expected value of R (reduction in probability of accident occurring)
× (expected loss in case of accident).
Please note that the formulation of the User Needs is not required here. For the difference between Customer and Users, please refer to
the ESA Business Applications Terminology.

2.2 Value Propositions

The table below identifies the specific characteristics of our product / service that will address the previously-
identified customer problems/needs(e.g. performance, cost, new features) and define its value proposition i.e.: value
that the product or service offers to its customers.

Table 2.2 Key Product / Service Characteristics and value proposition

Customer Segment Envisaged Prodcut/Service Offer incl. Key Value Proposition

Characteristics
More reliable planning for harvesting
Yield estimation service – prediction of XX
Potato producers and transportation (AA % cost
months in the future
reduction)
……… ……… ………
……… ……… ………
……… ……… ………
Add any supplementary text that you feel that is necessary to fully explain your value proposition e.g. potential customers who have
confirmed the relevance of your value propositions

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 2.3 Channels
In the commercial exploitation stage, our product / service will be sold to the customers via these channels.
Indicate whether or not the sales channels are already established. If not, explain how they will be created. If these are new customers
(i.e. your company has not sold product / service to them in the past), please explain your approach to reaching these customers.

2.4 Customer Relationships

Our relationships with the key customers already exist/must be created/have to be improved.
Provide factual information, for instance, existing contracts with figures. If the product / service targets only one specific customer, a
letter of interest from this customer has to be attached to the outline proposal, confirming the adequacy of the value proposition. Specify
whether software/hardware maintenance contract should be established with the customer. Indicate the customer representatives will be
involved in the proposed project and which kind of formal agreement you intend to set up with them.

2.5 Revenue Streams

In the commercial exploitation stage, our product / service will be sold to our customers as
described in “Table 1. Sales of products/services” in the Cashflow Forecast Workbook.

Provide the rationale for the pricing model including the assumptions that justify the fees (as
detailed in the yellow cells in Table 1) for each Service Type.
.

2.6 Key Resources and Dependencies

To realise our product / service and deliver the value propositions we need the critical resources and
dependencies that are defined in the following table, as applicable.

Table 2.6 Key Resources and Dependencies

Required Resource in place Potential Issues

……… yes/no ………
……… yes/no ………
……… yes/no ………

Resources could include, for example, assets, company competences, money, manpower, know-how / expertise, key suppliers,
consultancy service, and manufacturing, test or other facilities. Indicate whether or not the resources are expected to be in place at the
time of need. If not, explain the actions to be taken to secure their availability on time. Indicate potential issues associated with each key
resource. These could include, for example, long lead items, software licensing, patent constraints, procurement policies and
national/international restrictions (e.g. export restrictions).

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 2.7 Key Activities
To realise our product / service and deliver the value propositions we need to perform the key activities
identified in the table.

Table 2.7 Overview of Key Activities

Key Activity Description When are going to be performed

(during or after the project)
……… ……… ………
……… ……… ………
……… ……… ………
List at high level all of the main activities that have to be performed in order to reach the commercial objectives of the Business Plan.
Please note that the tasks to be realised in the frame of the proposed activities (listed in Section 3.4) are typically a subset of the above.
Briefly explain the criticality of each key activity to the success of the development and to the overall activity.

2.8 Key Partners

The value chain involves the actors defined in the table below.

Table 2.8 Key Partners

Partner Name Background / Experience Involvement in the Involvement in Type of

(company name, Project the Commercial Agreement
country, web link) (e.g. none, sub, supplier, Exploitation (e.g. NDA, partnership
pilot user, customer, (yes/no, role) agreement, contract)
integrator)

……… ……… ……… ……… ………

……… ……… ……… ……… ………
……… ……… ……… ……… ………

Please, take into account partners during the project stage may not be the same as during exploitation (e.g. HW factory producing the
designed product may not have a role during the project, but it will be necessary during exploitation). Please explain the status of those
relationships (existing, in progress, to be established…) complementary to the info of the table above.

The following diagram describes the project partners and their role in the commercial exploitation stage of the
product / service.

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Figure 2.8 Project Team Composition and Roles

2.9 Cost Structure

The key cost elements to run the product /service during the commercial stage are presented in “Table 1.
Sales of products/services”, “Table 2. Profit and Loss” and “Table 3. Human resource costs per year per full
time employee” in the Cashflow Forecast Workbook.
Provide below the rationale for the assumptions that justify the costs and expenses (yellow cells) for each Service Type.

2.10 Competitive Landscape

Our product / service is addressing the sector of …… (e.g. provide few examples), which has the following
characteristics: …. (e.g. geographical reach, trends, sales model).
Our key competitors and the nature of the competition are identified in the table below.

Table 2.10a Summary of the Competition

Competitor Nature of Competition References Comparison with

what Proposed
……… ……… ………
……… ……… ………
……… ……… ………
Indicate the nature of the competition for each of the identified competitors. For example, an existing or potential supplier of the same
type of product / service, an established supplier of similar product / service, a new entrant to the market, an entity known or suspected
to have plans to develop the same type of product / service, a market incumbent. Quantify the nature of the competition as far as
possible (e.g. provide estimates of their market share, competitiveness in terms of pricing, etc.).
Provide references to substantiate your assessment of the competition (e.g. web links, references to market analyses, data sheets, etc.).

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Please note that statements such as “There is no such product / service on the market, ergo there is no competition” are not considered
acceptable, because the number one competition stems always from the existing way the problem is solved currently by the
users/customers. The number two competition typically disregarded is from other solutions the customers might be able to take up
(substitutes which do not require space assets).

Our key competitive differentiations are summarised in the following table.

Table 2.10b SWOT Analysis

STRENGTHS WEAKNESSES
- List of strengths - List of weaknesses

OPPORTUNITIES THREATS
- List of opportunities - List of threats

Strengths are characteristics that give you an advantage over your competitors. Weaknesses are characteristics that place you at a
disadvantage with respect to the competition. Opportunities are (usually external) elements that you could exploit to improve your
business prospects. Threats are elements (e.g. external influences) that could threaten your business prospects. Add supplementary
material as necessary to fully describe the competitive environment. On the basis of the SWOT analysis, please identify your strategic
options to achieve the commercial goals.

2.11 Market Analysis

The market segment(s), its size and the geographical reach are: [from AP.3.1]

The position of our product / service in the market is summarised in the matrix below.

Table 2.11 Market positioning

New (MN) ………. ………. ……….

MARKETS Adjacent (MA) ………. ………. ……….

Existing (ME) ………. ………. ……….

Existing (PE) Incremental (PI) New (PN)

PRODUCT / SERVICE

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For example, if the product / service tries to resolve a potential need not yet expressed by users, the market positioning will be New, and
shall be indicated accordingly in the above table (MN). If the intended project tries to improve (e.g. by increasing features, reducing
costs) a product / service, the product / service positioning will be existing (PE). Possible combinations of Markets / Product / services
shall be marked in the table (either with a “X”, or with the name of the product / service) as appropriate.

In terms of the market, our projection is to capture in the short-term for each of the identified customer
segments in presented in ‘Table 1. Sales of products/services” in the Cashflow Forecast Workbook.
Provide below the rationale for the assumptions that justify the units sold (tallow cells) for each Service Type.

2.12 Exploitation Plan

Time of commercial entry into the market and way forward to bring the activity results to commercial product /
service: [from AP.3.5]

Expected economic, social or environmental benefits inside and outside the consortium, and associated
timescale: [from AP.3.6]

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 2.13 Cashflow Forecast

A profit and loss and cash flow statement is provided in the Cashflow Forecast Workbook.
The tables and graph below are just an example. Paste below the Tables 1. To 4. Plus the Operating Profit and Cashflow chart from the
Cashflow Forecast Workbook.
Table 1. Sales of products/services
Units Commercial
Year 3 4 5
Service type #1- Installlation and annual fee
Name of service- Insert here
Units sold Sales 10 40 50
Initial installation fee Euros 800 8,000 32,000 40,000
Annual fee per year (cumulative) Euros 800 8,000 40,000 80,000
Costs of production and installation costs Euros 1,000 10,000 40,000 50,000
Costs of running service per year (cumulative) Euros 300 3,000 15,000 30,000
Income service 1 3,000 17,000 40,000

Service type #2- Installlation and annual fee

Name of service- Insert here
Units sold Sales 10 50 90
Initial installation fee Euros 0 0 0 0
Annual fee per year (cumulative) Euros 500 5,000 30,000 75,000
Costs of production and installation costs Euros 200 2,000 10,000 18,000
Costs of running service per year (cumulative) Euros 200 2,000 12,000 30,000
Income Service 2 1,000 8,000 27,000

Service type #3- Installlation and annual fee

Name of service- Insert here
Units sold Sales 10 70 200
Initial installation fee Euros 2,000 20,000 140,000 400,000
Annual fee per year (cumulative) Euros 500 5,000 40,000 140,000
Costs of production and installation costs Euros 1,200 12,000 84,000 240,000
Costs of running service per year (cumulative) Euros 300 3,000 24,000 84,000
Income service 3 10,000 72,000 864,000

Total gross prodit from sales of products/services 14,000 97,000 931,000

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Table 2. Profit and Loss
Units Development Commercial
Year 1 2 3 4 5

INCOME
Gross profit from sales of products/services Euros 14,000 97,000 931,000
ESA project price Euros 150,000 150,000
EXPENSES
Human resources
Management FTE 0.2 0.2 0.2
Euros 30,000 30,000 30,000
Technical support FTE 0.2 0.2 0.3
Euros 20,000 20,000 30,000
Development costs after ESA project FTE 0.2 0.2 0.2
Euros 20,000 20,000 20,000
Marketing & Advertising FTE 0.3 0.3 0.3
Euros 24,000 24,000 24,000
Other expenses
Marketing & Advertising Euros 10,000 15,000 20,000
General costs and overheads Euros 50,000 50,000 75,000
Depreciating costs Euros 20,000 20,000 30,000
Development cost of ESA project Euros 300,000 300,000
TOTAL EXPENSES 300,000 300,000 174,000 179,000 229,000

Table 3. Human resource costs per year per full time employee
Employment cost per year Cost per hour
Management employees 150000 83
Technical employees 100000 56
Marketing & Advertising employees 80000 44

Table 4. Operating profit

Year 1 2 3 4 5
Operating profit with ESA -150,000 -150,000 -160,000 -82,000 702,000
Operating without ESA -300,000 -300,000 -160,000 -82,000 702,000
Cashflow with ESA -150,000 -300,000 -460,000 -542,000 160,000
Cashflow without ESA -300,000 -600,000 -760,000 -842,000 -140,000

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(The above tables and graph are just an example. The above tables and graph should be extracted from the Cashflow Forecast
Workbook)

2.14 Environmental, Social and Governance Sustainability Aspects

The proposed project and the resulting services will contribute to address the aspects in terms of
Environmental, Social and Governance (ESG) Sustainability as indicated in the Table below.

Table 2.14 ESG Metrics

Metric Justification wrt project / proposed service

Environmental
Waste and pollution …
Greenhouse gas emissions …
… …
Social
Health and safety ...
Gender diversity …
… …
Governance
Ethics and anti-corruption …
Data privacy …
… …
Note: The above entries are just examples. Please populate as relevant.

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The tables and graph below are just an example. Paste below the Tables 1. To 4. Plus the Operating Profit and Cashflow chart from the
Cashflow Forecast Workbook.
.

3 SYSTEM AND IMPLEMENTATION ASPECTS

3.1 User Requirements

The following table provides a first iteration of the user requirements.

Table 3.1 User Requirements

Req. ID User Description Justification Related

Requirement wrt the Value customer
Name Proposition segments
and/or
comment
……. ……. ……. …….
……. ……. ……. …….
……. ……. ……. …….

The intended approach to identify the user requirements during the project execution will be based on …. (e.g.
waterfall, agile). The planned level of involvement of the pilot user/customer in this process is ….

3.2 System/Service Architecture

A high level block diagram of the system/service showing the key attributes and key building blocks and the
main interfaces is provided in the figure below.

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Figure 3.1 System/service Architecture

EXAMPLE

Identify any differences in the System/service architecture between the pilot and the full commercial deployment.

With reference to the figure above, the pilot system to be deployed in the proposed activity will consist of the
following elements:
 Remote terminals…/ number of remote sites
 Service centre…
 Etc.
If more than one pilot demonstrator is proposed, identify which part of the pilot system are used in each proposed pilot demonstrator

3.3 Implementation Approach

The starting point for our project is: [from AP.4.1]

(e.g., idea, prototype, existing product, existing service, results from other activities, discussions with potential users)

The key activities proposed to execute are: [from AP.4.2]

The expected goals / outputs at the end of the activity and the way they will contribute to the final product /
service are: [from AP.4.3]

The elements to be developed in the proposed activities are ……

Our proposed development approach is the following: …… (describe the source of the key building blocks,
such as existing elements and/or all items to be developed). This will result in the following hardware /
software models to be built, verified and delivered: prove of concept, fully operational prototype, commercial
service.
The overall service development approach is here outlined: …….

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Provide supplementary text as necessary to fully explain the development approach.

3.4 Pilot-Demonstration Service

The pilot-demonstration service has the following objectives …….

We will assess the success of the demo project based on the following KPIs (please, at least one KPI per
objective) …….

The pilot-demonstration service activities will be based on the following undertakings: users/customers
involvement, envisaged utilisation of the system, e.g. 2 hours of use every day, duration of the pilot-
demonstration stage e.g. 8 months, etc.

The following space asset(s) will be used in the pilot-demonstration: ….

The expected preparation activities of the pilot-demonstration will include: specify as needed (e.g.
deployment, integration within the user environment, acceptance, logistics, training).

The customers/users/stakeholders participating in the pilot-demonstration, the related level of involvement

and a short description of the activities to be performed by them is summarised in the table below.

Table 3.4 Involvement of Users, Customers and Other Stakeholders in the Pilot-Demonstration

Name Role in the Pilot- Activities Agreement and Names of decision

Demonstration associated status (in makers and
place, to be secured involvement in the
in Full Proposal, etc. pilot stage
In place / in Full
……… ……… ……… ………
Proposal…
In place / in Full
……… ……… ……… ………
Proposal…
In place / in Full
……… ……… ……… ………
Proposal…

Preliminary considerations for evaluating system and service performance during the pilot-demonstration are
here summarised: ….

The success criteria / goals to be achieved during the pilot/demonstration to gain customer commitment are:
….
The success criteria / goals shall be presented in terms of Key Performance Indicators (KPI’s) that quantitatively measurable and are
relevant for inferring commercial uptake of the service after the end of the project. Therefore, the KPI’s must be relevant to the pilot
users and potential customers and their interest in adopting the service. KPI’s must be related to the value propositions.

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3.5 Technical and Non-Technical Risks

The major technical, operational and business related risks associated with the proposed activity and the
associated mitigation plans are: [from AP.4.7]

These risks are summarised in the following table.

(Complete the following table as appropriate)

Table 3.5 Overview of the Major Risks and the proposed Risk Mitigation Actions

Risk Description Likelihood Severity Mitigation Actions

Identifier
……… ……… low/medium/high low/medium/high ………
……… ……… low/medium/high low/medium/high ………
……… ……… low/medium/high low/medium/high ………

Our approach to promote the commercial uptake of the system/service is: …. (e.g. incentives for project pilot-
demonstration users to subscribe to the operational service).

4 FINANCIAL, MANAGEMENT, ADMINISTRATIVE (FMA)

The table below provides a high level description of the key activities (e.g. first level Work Packages, to be
provided in graphical format if it’s available) to be performed including the time planning information.
Table 4.1 Key tasks and high level information

WP WP Title (e.g. Key activities Responsible Entity Schedule

Identifie Management,
Requirements
r
(e.g. Definition,
WP1000, Development XXX,
WP2000, Verification, Pilot
…) System
Deployment,
Pilot/Demonstration
)

……… ……… ……… Prime/Sub A…. KO-KO+xx m

……… ……… ……… Prime/Sub A…. KO-KO+yy m
……… ……… ……… Prime/Sub A…. KO-KO+zz m

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The table below provides a high level description of the proposed team, including the internal source of co-
funding.

Table 4.2 Main project participants and experience

Company Name / Main figures Relevant Experience

Users (e.g. year of creation, size, turnover, number of employees)

……… ……… ………

……… ……… ………
……… ……… ………

Table 4.3 Costing and pricing

Company SME Country Budget (cost) kEUR ESA contribution Source of co-
Name yes/no kEUR funding
……… yes/no ……… ……… ……… ………
……… yes/no ……… ……… ……… ………
……… yes/no ……… ……… ……… ………
Examples of possible sources of co-funding are: existing funds in bank account coming from sales / profit, already approved /
prospective bank loan, investment from external source e.g. private investment funds, other contributions. Note that public grant funding
cannot be considered as the source of co-funding.
The purpose of this information is to provide evidence on the capabilities of the involved company(ies) to pay their share of the cost of
the proposed activity elements (procurements, facilities, manpower) and, as such, can serve the obligations of the activity.

The table below provides a break-down of the main cost elements.

Table 4.4 Main costs elements

Cost Element Source of procurement Amount in kEUR Company(ies) responsible for

(e.g. HW and SW (Commercial Off The Shelf, the procurement (Prime or
procurement, data supplier, loan, rental, internal
Sub)
procurement, cost). Please indicate if the
development costs, procurement is done outside
third party the relevant Member State**
contributions*)

……… ……… ……… ………

……… ……… ……… ………
……… ……… ……… ………
* Third party contributions are cost elements made available by partners outside the contractual consortium (composed of Prime and
Sub(s)) which are necessary for the implementation of the proposed activities. A preliminary breakdown (e.g. hours, facilities rental,
asset to be depreciated) and associated justification shall be provided in order to discuss with ESA the eligibility of these costs.

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** Please note that expenditure outside the member state of the bidder may be subject to approval by the relevant National Delegation. If
the expenditure is outside ESA member states for an amount equal or above 100 kEUR, specific authorisation(s) from additional
committee(s) may be required.

The table below provides the description of the links (if any) of the proposed project with activities undertaken
by the members of the consortium in the frame of other publicly funded national and/or international
programmes.

Table 4.5 Links with other programmes

Linked Activity description and Cost of the Funds Timeframe Related

Activity Name relevant links with what is Linked received by programme /
proposed in this Outline Activity public funding agency
Proposal kEUR sources EU H2020, FP7, ESA
XXX, national
kEUR programmes

……… ……… ……… ……… ……… ………

……… ……… ……… ……… ……… ………
……… ……… ……… ……… ……… ………

The table below provides the breakdown of costing and pricing per company.
Table 4.6 Breakdown cost and price per company

Status
Price (kEUR) National
Company/ (e.g. Cost % Funding
Country (requested Delegation
Organisation University, (kEUR) from ESA
from ESA) Support2
SME)
yes/no/under
Prime ……… ……… ……… ……… ………
discussion
yes/no/under
Sub 1 ……… ……… ……… ………
discussion
yes/no/under
Sub 2 ……… ……… ……… ………
discussion

What other help/support are you expecting from ESA?

(e.g. access to space data, networking, coaching, branding, technical / business advice): [from AP.4.6]

2
yes = The National Delegation has been contacted and is in favour of the proposed activity.
no = The National Delegation has not yet been contacted.
under discussion = The National Delegation has been contacted and discussions are ongoing.

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