Subject: ARC Reunion

Attachments No Attachments
:
Venue: ARC Office
Time: 10:30 PM, 15th December 2022 to 11:45 PM, 15th December 2022
Minutes
Shubhi Mittal, JARC
recorded by:
Present (Alumni Relationship Committee Team):
Senior Committee
S. no. S. no. Junior Committee Members
Members
1 Adithya Ravishankar 1 Aditya Sharma
2 Chaitanya Dhall 2 Akanksha Pareek
3 Pulkit Choudhary 3 Akshay Dua
4 Shagun Malhotra 4 Angad Singh
5 Shubham Singh 5 Anurag Baruah
6 Vaibhav Goel 6 Anushka Dwivedi
7 Atul Solanki
8 Basanth Basavraj
9 Himnish Agarwal
10 Jayanti Babyloni
11 K J Shameem
12 Manpreet Oberoi
13 Mitharth Malhotra
14 Onkar Pant
15 Pallabi Chatterji
16 Prantika Mandal
17 Rajvir Singh Chhabra
18 Reshma Saisree C

©2017Alumni Relationship Committee, IMT Ghaziabad

"This document and its attachments are confidential. Any unauthorized copying, disclosure or distribution of the material is strictly forbidden"
 19 Sambhram Goswami
20 Sarthak Sharma
21 Shivansh
22 Shubhi Mittal
23 Suhas Mahajan
24 Tejul Bhawalpuria
25 Upali Chakraborty

Absent (Alumni Relationship Committee Team):

Absent (Senior Alumni Absent (Junior Alumni
S. no. Relationship Committee S. no. Relationship Committee
Member): Member):
1 Abhishek Gupta
2 Abhishek Sharma
3 Indrakshi Basu
4 Ramanathan M
5 Shresth Nehra
6 Shubham Sarode
7 Ushashree Neerukonda

Points of Discussion:
Sl.no Points Discussed Discussed By
Keep the scope of accommodation for alumni after the Adithya Ravishankar,
1
event Chaitanya Dhall
Adithya Ravishankar,
2 Ensure invitation should be sent to complete batch Chaitanya Dhall, Vaibhav
Goel
3 Remove selection criteria as a term in SOP Vaibhav Goel

©2017Alumni Relationship Committee, IMT Ghaziabad

"This document and its attachments are confidential. Any unauthorized copying, disclosure or distribution of the material is strictly forbidden"
Sl.no Points Discussed Discussed By
Take an idea of the questions from the ex-ARC meet
4 Vaibhav Goel
feedback form
Adithya Ravishankar,
Chaitanya Dhall, Vaibhav
5 Cover the triangle ground with a tent from the sides
Goel, Pulkit Choudhary,
Angad Singh, Suhas Mahajan
6 Official Registration time should be from 3 PM-4 PM Vaibhav Goel
7 Prepone each event by half an hour Vaibhav Goel
Allot a slot of half an hour for a session between the
Adithya Ravishankar,
8 Alumni and Placement Committee in between fun
Vaibhav Goel
activities
Decide the venue of the meeting between the Alumni
9 Vaibhav Goel
and Placement Committee after discussing with them
Invite retired faculty after discussing with faculty who
10 Adithya Ravishankar
have been here for long
Make an itinerary of a fixed budget to present to the
11 Vaibhav Goel
Director
Adithya Ravishankar,
12 Keep the gift budget of 1000 Rs/unit
Vaibhav Goel
Adithya Ravishankar,
13 Keep Dhol, DJ and Lights as tentative in budget
Chaitanya Dhall
Adithya Ravishankar,
14 Keep the budget of 20000 Rs for the Photobooth Chaitanya Dhall, Vaibhav
Goel
15 Use digiboards instead of standees Adithya Ravishankar
Adithya Ravishankar,
16 Confirm permission of external vendor for Food
Vaibhav Goel
17 Keep the budget for Live music at Rs 20000 Vaibhav Goel
18 Remove the Standup Comedy event Vaibhav Goel
Veg and Non-Veg food should be included in the budget
19 Chaitanya Dhall
of Rs 1500/plate for starters and dinner

©2017Alumni Relationship Committee, IMT Ghaziabad

"This document and its attachments are confidential. Any unauthorized copying, disclosure or distribution of the material is strictly forbidden"
 Sl.no Points Discussed Discussed By
Keep the budget of Hi-Tea at 120 Rs instead of 170 Rs, Adithya Ravishankar,
20
as it will be provided from the Mess Chaitanya Dhall
21 Welcome Refreshments will be provided from the Mess Chaitanya Dhall
Make 2 budgets, one of Rs 5 lakhs and the other of Rs 3
22 Vaibhav Goel
lakhs for presentation to the authorities
23 Keep the budget for cake as 5000 Rs/unit Chaitanya Dhall
24 Make 2 videos- Launch and Reunion videos Vaibhav Goel
Reunion happening after 3 years to be mentioned in the Adithya Ravishankar,
25
videos Vaibhav Goel
Remove Donalds name under the cake section in the Adithya Ravishankar,
26
budget Vaibhav Goel
27 Photographer will be from IMT official Vaibhav Goel
Schedule a meeting to present the Reunion plan and
28 budget to Anand Sir and Renu ma’am by 5 JARCs and a Vaibhav Goel
SARC on 20th December 2022.
Send a new budget with changes discussed in the SARC
29 Vaibhav Goel
group
Keep a tentative locking amount of around Rs 700 for Adithya Ravishankar,
30
alumni registration Vaibhav Goel
Send the message for meeting with faculty by 16th
31 December if it has to be conducted on Tuesday, i.e 20th Vaibhav Goel
December

Action Points: 
Actions
Sl.no ITEMS
Actionee Due Date Due Time
1 POC for Reunion Prantika Mandal - -
Sambhram
2 Updated SOP to be sent on group Goswami, 18th Dec 11:55 PM
Akshay Dua

©2017Alumni Relationship Committee, IMT Ghaziabad

"This document and its attachments are confidential. Any unauthorized copying, disclosure or distribution of the material is strictly forbidden"
 Akanksha
3 Updated Budget to be sent on group 18th Dec 11:55 PM
Pareek
Suhas Mahajan,
Prantika
Mandal,
4 JARCs to present Reunion plan and budget Akanksha 20th Dec TBD
Pareek,
Ramanathan,
Shivansh

©2017Alumni Relationship Committee, IMT Ghaziabad

"This document and its attachments are confidential. Any unauthorized copying, disclosure or distribution of the material is strictly forbidden"