Related Party Transactions Policy
Related Party Transactions Policy
Related Party Transactions Policy
1 PURPOSE
The purpose of this Policy on Related Party Transactions (“Policy”) is to define rules for all relations of Mobly
S.A. (“Company”), its controlled companies and controlling shareholders, with employees, managers,
administrators, officers, suppliers, competitors, NGOs, clients, the State, creditors, unions and several other
people or companies that have relationships or interests with any Company entity (stakeholders), to ensure
that all transactions and decision-making are administered and directed exclusively with the interests of the
Company, its members and/or shareholders in mind, especially with regard to the involvement of related
parties and conflicts of interests, as well as any situations with potential risk in these regards.
1.1 The mere fact of the existence of relationships with Related Parties (as defined below) may mean
compromise in the Company’s transactions with other parties, thus requiring that: (i) the existence of
relationships with Related Parties be adequately disclosed; (ii) decisions regarding transactions and
decision-making be made avoiding a direct influence of Related Parties (as defined below); and (iii)
transactions of this nature be carried out respecting usual market terms and conditions (Arm’s Length),
as described in the item 5 below.
2 SCOPE
This Policy covers, but is not limited to, all the managers of the Company and of its direct or indirect controlled
companies, as well as their respective attorneys-in-fact, technical and/or administrative responsible people,
employees, consultants, placed third-parties and their respective family members, including spouses or
cohabitants, their children, the children of their spouses or cohabitants, and their dependents or those of their
spouses or cohabitants.
2.1 Loyalty is due and expected of all people describe in the caput above in connection with their decisions,
transactions, being required that the Company’s interests always prevail over the decision-makers’
private interests.
2.2 It is everyone’s obligation (i) to keep information confidentiality relating to relevant acts or facts to which
they have insider access due to the office or position they hold, until its disclosure to the market, (ii) to
ensure that subordinates and third parties of their trust also do the same, being jointly liable with them
in the event of non-compliance, as well as (iii) never to use the information to which they have access
to conduct private business or benefit third parties, regardless of the result.
3 DEFINITIONS
3.1 Pursuant to the applicable regulations, in particular Resolution No. 642 of the Securities and Exchange
Commission (“CVM”), dated as of October 7, 2010 (“Resolution 642”), as well as Technical
Pronouncement CPC No. 5 (“CPC 5”) issued by the Accounting Pronouncements Committee, a person
or entity that is related to the Company as indicated below (“Related Party”) is considered a related
party for purposes of this Policy:
(b) has Significant Influence (as defined below) over the Company; or
(c) is a member of the key management personnel of the Company or its controlling
company.
(ii) an entity that:
(c) is together with the Company under joint venture of a third entity;
(d) is under joint venture of a third company and the Company is an affiliated company
of such third company, in view of the fact that an entity under joint venture includes
controlled companies of an entity under joint venture;
(e) is a post-employment benefit plan whose beneficiaries are the employees of the
Company and of an entity related to the Company;
(f) is controlled either fully or under joint venture by a person identified in item (i) above;
and
(g) is under the Significant Influence of any person identified in item (i)(a) above, or if
such person is a member of the entity’s key management personnel (or the entity’s
controlling company).
3.1.2 For the purposes of the item 3.1 above, “Significant Influence” is the power to participate in
the financial and operating decisions of an entity, but which does not feature control over
these policies. Significant Influence can be obtained through equity interest, statutory
provisions, or a shareholders’ agreement.
3.1.3 For the purposes of the item 3.1 above, “immediate family members of a person” shall be
deemed to be those family members from whom the person can be expected to exercise
influence or be influenced by the person in these members’ business with the Company and
include:
3.2 For purposes of the item 3.1 above, “key management personnel” are those persons who have authority
and responsibility for directly or indirectly planning, directing and controlling the Company’s activities,
including any manager (executive or otherwise) of the Company.
3.3 In considering each of the possible relationships with Related Parties, attention must be directed to the
essence of the relationship and not merely to its legal form. In this regard, in the context of this Policy,
the following are not considered Related Parties:
(i) two companies simply because they have a manager or other key management
personnel in common, or because a key management member of the company
exercises Significant Influence over the other company;
(ii) two investors simply because they share joint control over a joint venture;
(iii) (a) entities that provide financing; (b) unions; (c) entities providing public services;
and (d) government departments and agencies that do not fully or jointly control or
exercise Significant Influence over the Company merely by virtue of their normal
business with the Company (even though they may affect the Company’s freedom
of action or participate in its decision-making process); and
(iv) client, supplier, franchisor, concessionaire, distributor or general agent with whom the
Company maintains a significant volume of business, merely by virtue of the resulting
economic dependence.
3.4 For the purposes of this Policy and under the applicable law, a Related Party transaction is considered
to be any transaction of the Company that deals with the transfer of assets, resources, rights,
obligations, contracting or services provision, businesses, disputes or actions involving Related Parties,
regardless of whether or not there is a price in exchange for the transaction and whether they are
represented by other legal entities or individuals (“Related Party Transactions”).
3.4.2 For any definitions, analyses or judgment of transactions of any individuals or legal entities
belonging under any link to the Company, besides the entire applicable legal framework, the
following must also be considered:
the internal policies and procedures related to the hiring or establishment of partnerships
that involve goods, services, values, benefits among others; and Law No. 6404 dated as
of December 15, 1976, as amended (“Brazilian Corporation Law”).
4 PROCEDURES
4.1 Prior Analysis
4.1.1 Annually, the Company will request the fulfillment of a statement of conflict of interests or
existence of relationship with Related Parties (“Statement”) of the persons that are covered by
this Policy, as well as for others that it understands to be relevant within the scope of its
competence, by means of a questionnaire that must be cumulatively
(b) received and analyzed by the Audit Committee and by the Chief Executive Officer,
and
(c) made available to the Board of Directors, depending on the findings, issues, position
of those involved, and impediments.
4.1.2 Regardless of the periodicity of the statement provision, it is the obligation of the manager or
person involved in any transaction of the Company to immediately communicate the eventual
conflict of interest or existence of relationship with Related Parties, its nature and extent and in
a complete manner, at any time, not restricted to the Company’s initiative.
4.1.3 Nevertheless, any person, even if not involved in the Related Parties’ Transaction, may declare
acts or facts that he/she believes to be conflicts of interests or that involve Related Parties, and
must report to the Audit Committee.
4.1.4 In the event of a conflict of interests, the person involved must immediately remove him/herself
from the specific process, opinion and decision making related to his/her conflict, and must await
superior guidance and compliance with the analysis process provided in this Policy, but under
no circumstances the person involved must fail to comply with his/her legal duties and protect
the Company’s other risks.
4.2 Approvals
4.2.1 The cases related to conflicts of interest or Related Party Transactions must be previously
communicated to the Audit Committee and to the Chief Executive Officer, as well as recorded
in the minutes (describing the interest involved, extension, nature and details), and:
(i) the cases that the Audit Committee understands to be not relevant due to the matter,
amount involved or situation, at its discretion, decisions shall be made after hearing
the Chief Executive Officer and the matter shall be reported to the Board of Directors
by means of periodic reports;
(ii) the cases that the Audit Committee understands to be relevant due to the matter,
amount involved or situation, at its discretion, shall be reported immediately and
formally to the Board of Directors after hearing the Chief Executive Officer, for
issuance of a decision; and
(iii) the cases of no relevance to the Company shall be registered and sent to the Board
of Directors in quarterly reports.
4.2.2 The Audit Committee will act so as to ensure that Related Party Transactions:
(i) are made in writing, specifying their main features, including the possibility of
termination by the Company of any successive Related Party Transaction, under
conditions equivalent to those available in agreements with unrelated parties;
(ii) are carried out at usual market prices, terms and rates or from previous negotiations
that represent commutative conditions; and
4.2.3 The Board of Directors, at its discretion, shall have access to all documents related to Related
Party Transactions, including any technical opinions or opinions that the appropriate body has
received and its own analysis. The Audit Committee shall define the content and format of
the information deemed necessary for its resolution regarding a Related Party Transaction,
which shall be distributed together with the call for the meeting in which the transaction will
be submitted for analysis.
4.2.4 Any transactions approval decisions that may involve Related Parties must take place through
the favorable vote of the absolute majority of the members of the Audit Committee, which will
report to the Board of Directors1.
4.2.5 When the possible conflict of interests or the existence of a relationship with Related Parties
involves the Chief Executive Officer, the matter must be reported to the Audit Committee,
which will inform the Board of Directors. Should any member of the Audit Committee be
involved, he/she must declare his/her immediate impediment and refrain from dealing with
any matter related to his/her involvement, and the other members of the Audit Committee will
take any actions to avoid the conflict of interests. In any event, such cases must be reported
to the Company’s Board of Directors for decision. If necessary, the Audit Committee and/or
the Board of Directors may rely on the opinions of independent (ad hoc) members and
experts.
4.2.6 The Company through its management shall make every effort necessary to provide greater
transparency to the terms and conditions of Related Party Transactions.
4.2.7 If the transaction is authorized, it must take place in accordance with the Company’s policies,
its scopes and the market parameters, as well as with the following guidelines:
(i) transparency (requires that, according to relevance, the information be reflected in the
institutional reports, with monitoring by the Audit Committee, adequate reporting of the
agreed conditions with due application, as well as reflections of these in the Company’s
financial statements);
(ii) competitiveness (in terms of deadlines, guarantees, fees, forms, prices and conditions
of the services or products);
(iii) Compliance with (the process must respect the entire price taking process, check of
technical and financial conditions, consistency and acceptance of the services provided
or products supplied, treated responsibilities and obligations, adequate information
security controls, among others); and
(iv) equity (the negotiations must occur between independent parties, with forms and
procedures that prevent discrimination, privileges or business opportunities in benefit
of individuals or third parties).
4.3.1 When analyzing Related Party Transactions, the Audit Committee shall consider the following
factors, among others that it deems relevant for the analysis of the specific transaction:
(i) whether there are clearly demonstrable reasons, from the Company’s business
perspective, for entering into the Related Party Transaction;
(ii) whether the transaction is carried out in terms at least as favorable to the Company
as those generally available in the market or those offered to third parties unrelated
to the Company, in equivalent circumstances, also evaluating the actions taken and
procedures adopted to ensure the commutativity of the transaction;
(iii) if the transaction is not carried out under the item (ii) above, whether there is provision
for adequate compensatory payment;
(iv) the results of appraisals carried out or opinions issued by a specialized and
independent company, if any;
(v) whether or not a competitive process was carried out for the referred hiring, with the
performance of price taking procedures or formalization of attempts to hire with third
parties, also evaluating their results;
(vi) in case hiring with non-related third parties has not been carried out, (a) the reasons
why such hiring was not performed and (b) the reasons for the choice of performing
the Related Party Transaction and not with non-related third parties;
(vii) the pricing methodology used and other possible alternative ways of pricing the
transaction;
(viii) comparative analysis of prices, terms and conditions available in the market and
similar transactions already carried out by the Company or the Related Party; and
(ix) the extent of the Related Party’s interest in the transaction, considering the amount
of the transaction, the financial situation of the Related Party, the direct or indirect
nature of the Related Party’s interest in the transaction and the ongoing or not ongoing
nature of the transaction, in addition to other aspects that it deems relevant.
4.3.2 If the Related Party Transaction is related to loans granted by the Company to Related
Parties, the Audit Committee shall evaluate the following criteria and factors for the approval
of such Related Party Transaction:
(i) reasons why the Company has chosen to grant such loan, instead of investing the
funds in its activities;
(ii) borrower’s credit risk analysis, including evaluations carried out or opinions issued by
a specialized and independent company, if any; and
(iii) form of fixing the interest rate, considering the risk-free rate of the market and the
borrower’s credit risk and justifications for adopting the form adopted.
4.3.3 If the Related Party Transaction is related to loan for use granted by the Company to
Related Parties, the Audit Committee shall evaluate, for the approval of this Related Party
Transaction, the following criteria and factors:
(i) reasons why the Company has chosen to grant said asset on a free charge basis,
instead of using it as a fund in its activities or making it available for sale or rent;
(ii) borrower’s risk analysis, regarding the risk that at the end of the agreement the asset
in for loan for use is not returned in the same conditions in which it was taken,
including evaluations carried out or opinions issued by a specialized and independent
company; and
(iii) how to set indemnity in case the risk mentioned in the previous item becomes a reality,
and justifications for adopting the adopted criteria.
4.3.4 In case of transactions of loan for use granted by Related Parties to the Company, even
if before the potential savings generated by the elimination of the need to hire equivalent
service with consideration, the Audit Committee shall evaluate the following criteria and
factors for the approval of this Related Party Transaction:
(i) whether the disbursement expectation with the operational costs of use of the assets
is in accordance with the values available in the market;
(ii) if the disbursement expectation with the operational costs considers the measurement
of the effective use of the asset by each one of the Related Parties, and the respective
apportionment or reimbursement of the costs according to this use; and
(iii) if there was a request for some free of charge counterpart from the Related Party to
perform the loan for use transaction, and if this counterparty does not hurt the
Company’s policies or the shareholders’ interest.
4.3.2 In the approval process for Related Party Transactions, the Audit Committee shall also analyze
the following information, in addition to other information it deems relevant for the analysis of the
specific transaction:
(iv) whether the Company is a party to the transaction and, if not, the nature of its
participation;
(v) if the transaction involves the sale of an asset, a description of the asset including the
acquisition date and book value or deemed cost;
(vi) information about potential counterparties to the transaction;
(vii) the approximate financial amount of the transaction, as well as the value of the
Related Party’s interest;
(ix) whether the transaction involves any reputational risk for the Company; and
(x) any other information that may be relevant to the Company’s shareholders and
investors in light of the circumstances of the specific transaction.
5 PENALTIES
5.1 Any breach of the provisions of this Policy may create serious misconduct with respect to the bond or
relationship that any people subject to this Policy have with the Company, in addition to being an illegal
civil and/or criminal act.
5.2 In the exercise of its rights, and in accordance with the law, the Company will proceed with the
identification and processing of the investigation, and may conclude with administrative punishment
(enforcement) of the people who breach any aspects of this Policy.
5.3 Furthermore, the disclosure of any important and/or reserved information of the Company that is not
public (insider information), with the practice of acts or facts that seek the intention of personal
advantage or even that disclose to third parties (tipping), regardless of the result, as well as the practice
of insider trading creates an illegal act, due to the unfair behavior that breaches the security, fair
competition, competitiveness and equality of legal condition in the market. Besides the consequences
in the civil and administrative scope, the penalties provided in the Brazilian legal system reach freedom
deprivation (imprisonment) and a fine of up to three (3) times the amount of the illegal advantage
obtained as a result of the crime.
6 DISCLOSURE OBLIGATION
6.1 The Company is required to disclose Related Party Transactions, pursuant to article 247 of the Brazilian
Corporation Law, CVM Instruction No. 552 dated as of October 9, 2014 (“CVM Instruction 552”) and
Resolution 642.
6.2 The Company shall disclose information on Related Party Transactions through its periodic financial
statements, the Company’s Reference Form or, further, when the transaction creates a relevant fact,
under the applicable law, in order to ensure the transparency of the process to shareholders, investors
and the market.
6.3 The Audit Committee shall recommend that the relevant information on Related Party Transactions, as
well as its reviews and updates, be duly described in the Reference Form, within seven (7) business
days from the formalization of the act in question, pursuant to CVM Instruction No. 480 dated as of
December 7, 2009, as amended, and CVM Instruction 552 2.
6.3.1 The disclosures of Related Party Transactions shall describe in a detailed manner all criteria
considered by the Audit Committee for the approval of the respective Related Party Transaction.
6.4 It is the Audit Committee’s duty, depending on the relevance of the Related Party Transaction, to
suggest its disclosure via a relevant fact3.
7.2 Legal Department - to maintain an updated record of all the Company’s managers, as well as their
attorneys-in-fact. It will also, but not exclusively, propose reviews to the Policy and Statement, as well
as assist the Audit Committee in checking possible acts or facts.
7.3 Finance Department - to ensure, by means of the Company’s controllership and accounting, the
adequate recording in the financial statements through explanatory notes on Related Party Transactions
involving Company members and third parties, in addition to the financial control of these transactions.
7.4 Other Departments, managers and technical and/or administrative responsible people - To maintain an
updated personal record with the Human Resources Department, report any conflicts of interest and
ensure that this Policy is being complied with.
7.5 Audit Committee - Receive reports and statements of conflicts of interest and Related Party
Transactions, take urgent action, investigate, monitor, follow up and report the action plans to the Board
of Directors, among others under this Policy.
8 FINAL PROVISIONS
8.1 This Policy shall be revisited periodically, whether to ensure the ongoing improvement of corporate
governance practices, or due to changes in the bylaws, law or other regulations, and shall be reviewed,
approved and recorded in the minutes of the Board of Directors.
8.2 This Policy takes effect on the date of its approval by the Company’s Board of Directors and will be
effective for an indefinite period.
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