TENSES, FORMS AND USES

The main characteristics of verbs is that they can be conjugated to express tense (time in
which the action occurred) and number, among others.

For example, the verb write, can be conjugated to writes, (be) writing, wrote and (have)
written.

The –ing and en- forms when used to express time are always used with helping verbs as we
will see later.

There are three (though linguists recognise only two) main tenses, which are present
tenses, past tenses and future tenses, each being divided into four sub tenses, making a
total of 12 tenses. The table below lists all the 12 tenses and the examples. Try to note the
form of the verb in each tense category.

TENSE EXAMPLE VERB FORM

Present Tenses
1. Simple Present Tense He writes a letter. They write letters Infinitive or infinitive + s
2. Present Continuous Tense He is writing a letter be (am, is, are) + V-ing
3. Present Perfect Simple He has written a letter have/has + V - in PP
4. Present Perfect continuous He has been writing a letter have/has + been + V-ing

Past Tenses
5. Simple Past He wrote a letter V in –ed (past)
6. Past Continuous He was writing a letter Was/were + V –ing
7. Past perfect He had written a letter Had + V in PP (-en form)
8. Past Perfect Continuous He had been writing a letter Had + been + V-ing
Future Tenses
9. Simple Future He will write a letter Will + V in infinitive
10. Future Continuous Tense He will be writing a letter Will + be + V-ing
11. Future Perfect Tense He will have written a letter Will + have + V in PP
12. Future Perfect Continuous He will have been writing a letter Will + have + been + V-ing

Present Simple

1. Formation

The present simple has the form of the infinitive. But in the 3rd person singular only, we add
-s. Negative statements and questions are formed with do/does.

I write. She writes. I don’t write. She doesn’t write. Do I write? Does she write?

2. Use
We use the present simple to say that something happens repeatedly, regularly, normally,
often, always or never. It often occurs with phrases of time such as always, never, often,
sometimes, and usually, as well as every summer, on Fridays, after midnight, etc.

She often goes to bed after midnight.

The present simple is used to talk about something permanent which is not limited to a
particular time.

Most young people like trendy clothes.

The present simple is used to talk about texts, e.g. novels, short stories, newspaper articles,
films or plays.

The novel describes life in an Irish village.

We use the present simple to describe a series of action, e.g. when giving information or
instructions.

“How do I get to the station?” “First you go along Victoria Street, and then you turn left …”

We use the present simple to say that a future event is a fixed part of a timetable, a
programme of events, a schedule or suchlike (the “timetable future”). Verbs such as arrive,
open, close, start or stop are often used this way.

The next train from Dublin arrives at 10.13.

Present Progressive

1. Formation

We form the present progressive with am/is/are + -ing.

I am writing. You are not writing. Is she writing?

2. Use

The present progressive is used when we want to say that somebody is doing something or
that something is happening at the moment. The action or event is in progress and not yet
complete. Common phrases of time are at the moment, now, just and still.

Fiona is washing her hair (at the moment/now).

The present progressive is used for actions which are not yet complete but can be
interrupted for a time. Strictly speaking, such interrupted actions are not in progress at the
moment of speaking.

I’m very busy. I’m redecorating my living-room.

We use the present progressive to express the idea that a repeated action is temporary, i.e.
it is happening for a limited period of time.

Patrick is working at a restaurant during his holidays.

We can use the adverb always with the present progressive to say that something happens
again and again, although not at regular intervals. Here always means very often or too
often. The structure expresses the speaker’s annoyance or surprise.

You’re always forgetting your books!

We use the present progressive to say that something is definitely planned or arranged for
the future. It must be clear from the context or from the use of a phrase of future time (this
afternoon, on Sunday, next week, etc.) that we are talking about the future.

We’re having a barbecue on Sunday.

Future Expression

1. will-future

We use the will-future when we want to make a prediction or an assumption about the
future. Common phrases are I think, expect, wonder, hope …, probably, perhaps, maybe,
I’m sure … etc.

I think Fiona will like it here.

We use the will-future when we want to make a spontaneous decision, an offer or a

promise.

“It’s raining!” – “I’ll lend you my umbrella.”

We use the will-future when we want to describe facts in the future.

Patrick will be twenty-four next Thursday.

We use the will-future in conditional sentences type I.

If you book your flight early, you’ll get it cheaper.

We use the will-future with the following time conjunctions: after, when, until, before, as
soon as.

We’ll play cards after as soon as she arrives.

2. going to-future

We use the going to-future when we talk about intentions or plans for the future.

Tonight I am going to watch the football match on TV.

We use the going to-future when something will very probably happen because there are
already signs of it happening.

“Look at those black clouds! It’s going to rain.”

3. Present progressive
 We use the present progressive when something is definitely planned or arranged for the
future.

We’re flying to Galway on Saturday.

4. Present simple (“timetable future”)

We use the present simple when a future event is a fixed part of a timetable, programme,
schedule or suchlike.

The first bus to Galway leaves at 6.20.

5. Future progressive

We use the future progressive when an action or event will be in progress at a point of time
in the future.

This time on Saturday I will be flying to Galway.

We use the future progressive when something will happen because it normally happens.

In a few minutes we’ll be arriving at York central station.

6. Future perfect

We use the future perfect when an action or event will be complete at a point of time in
the future.

I suppose Patrick will have left when we arrive. (now) will have left when we
arrive.

7. was/were going to

Note the existence of was/were going to, which can indicate a past intention or a plan that
has since been changed (‘future in the past’).

I was going to work in the garden, but then it started to rain.

Present Perfect Simple

1. Formation

We form the present perfect with have/has + the past participle.

I have lost my keys.

She has not lost her keys.

Have you lost your keys?

2. Use
We use the present perfect to say that someone has done something or that something has
happened. The exact time is not important (or is unknown) and is not mentioned. The action
or event often has direct consequences for the present or the future.

I’ve have seen that movie twenty times.

Some common phrases of time are just, already, always, never, rarely, seldom, before, ever,
lately, recently, often, still not, so far, up to now, not yet, yet

Have you ever been to Ireland?

I’ve been to Ireland four times so far.

The present perfect is used to express the idea that a state began in the past and is still
continuing. Some common phrases are always, all week, since and for.

I’ve had this car for two years.

The present perfect is used to express a finished action in an unfinished period of time.

I have seen him this morning. (I have seen him = finished; this morning = unfinished)

Note! You cannot use the present perfect with expressions such as yesterday, one year ago,
last week, etc. You have to use the past simple because these expressions refer to a specific
point of time in the past. Compare the following two sentences:

I met a lot of people two days ago.

I’ve met a lot of people in the last few days.

Notice the difference between gone and been:

Fiona has gone to Wales. (Fiona is in Wales now.)

Fiona has been to Wales. (Fiona has been to Wales and come back.)

Present Perfect Progressive

1. Formation

We form the present perfect progressive with have/has + been + -ing.

I have been writing. I have not been writing. Have I been writing?

2. Use

The present perfect progressive is generally used with verbs which imply continuous
actions. Often these verbs describe actions which started at some time in the past and have
continued (almost) up to the present and/or will probably continue into the future. Some
common phrases of time are all day, the whole morning, since and for.

Oh, have you woken up?

You have been sleeping for more than ten hours.

 Fiona has been working since early this morning and she hopes to finish soon.

We’ve been living in Cork for two years.

Patrick has been running.

We use the present progressive after recently, lately or How long…?

How long have you been playing the guitar?

Recently, I have been feeling really tired.

She has been watching too much television lately.

Note! The negative form of the present perfect progressive is quite rare. It is usually
replaced by the negative form of the present perfect simple.

She hasn’t studied French since 2007.

If the number of times that an action has taken place (the result of the activity) is given or
implied, then the simple form is used.

She has written ten letters this morning.

Do not use the progressive form for an abrupt or sudden action

He has driven my car into a wall.

Past Simple

1. Formation

We form the past simple of regular verbs by adding -ed to the infinitive. But irregular verbs
have their own forms. We form negative statements and questions with did.

I worked a lot. She didn’t read my letter. Did you call her?

2. Use

We use the past simple to say that something happened at a particular point of time in the
past (answering the question when?) or in a particular period of time in the past (which is
now over). The point or period of time can be mentioned, or it may be clear from the
context. Some common phrases of time are yesterday, in 1998, last year, an hour ago, etc.
We also use the past simple (not the present perfect) after When …?

Fiona passed her driving test in 1998.

When did you last see Patrick?

The past simple is also used in reports about past events and in stories.

It was late. Fiona turned off the TV and went upstairs. …

We use the past simple when giving more information about a past event we have
introduced in the present perfect. The past simple is used to give further details, e.g. where
and how something happened.

There has been an accident in Carlton Street. A van crashed into a bus. The bus
stopped abruptly and three people were injured.

When two or more (short) actions in the past come directly one after the other, we use the
past simple for all the actions.

The cat ran out when Joanne opened the door.

Past Progressive

1. Formation

The past progressive uses was/were + -ing:

I was working.

She was not reading.

Were you listening to me?

2. Use

We use the past progressive to say that something was in progress (going on) around a
particular past time.

“What were you doing at eight o’clock yesterday?” – “I was watching TV.” (NOT
“What did you do …?” – “I watched TV.”)

We often use the past progressive together with the past simple. The past progressive refers
to a longer ‘background’ action or situation; the past simple refers to a shorter action or
event that happened in the middle of the longer action, or that interrupted it.

As I was walking down the road, I saw Patrick.

The phone rang while I was having dinner.

Because we often use the past progressive to talk about something that is a ‘background’,
not the main ‘news’, we can make something seem less important. Compare:

I had lunch with the President yesterday. (important piece of news)

I was having lunch with the President yesterday, and she said… (as if there was
nothing special for the speaker about lunching with the President.)

The past progressive is not the normal tense for talking about repeated or habitual past
actions. (Use the past simple here.)

I rang the bell six times.

When I was a child we made our own amusements.

Past Perfect Progressive

1. Formation

We form the past perfect progressive with had been + -ing.

I had been writing.

I had not been working.

Had she been writing?

2. Use

We use the past perfect progressive to express the idea that an action or event had begun
before a point of time in the past and continued up to (or almost up to) that time.

Patrick had been travelling for three months when he ran out of money.

Uses of Tenses in Technical Communication

Use Present Tense:

To express truths or facts supported by research results that won’t change. For example:

a) Genetic information is encoded in the sequence of nucleotides on DNA.

b) Galileo asserted that the earth revolves the sun. (The asserting took place in the past, but
the earth is still revolving around the sun.)
c) We chose Vietnam for this study because it has a long coastline. (Use past tense to indicate
what you did [chose Vietnam], but present tense to indicate the length of Vietnam's
coastline is unlikely to change.)

To refer to the article, thesis or dissertation itself.

Use the present tense in reference to the thesis or dissertation itself and what it contains, shows,
etc.:

a) Table 3 shows that the main cause of weight increase was nutritional value of the feed.
(Table 3 will always show this; and will be true whenever anyone reads this sentence.)
b) Appendix A summarizes the results of the survey

To describe published research, articles or books whose conclusions you believe are currently valid
and relevant. It doesn’t matter whether the publication is recent or centuries old:

a) Malone (2003) discusses nursing care in the context of nested proximities.

b) In her Notes on Nursing (1860), Florence Nightingale includes practices for cleanliness and
observation of the sick.

To indicate a general truth or fact, a general law, or a conclusion supported by research results. In
other words, something that is believed to be always true:
 a) The provincial government regulates the delivery of health care. [fact]
b) For every action there is an equal and opposite reaction. [law]
c) Our results demonstrate that cimetidine can improve mean fat absorption in adolescents
with cystic fibrosis. [conclusion]

To describe an apparatus (because it always works the same way):

This temperature gauge gives an accurate reading in all weather conditions.

To state research objectives: [note: past tense is also commonly used]

The purpose of this study is to examine imagery use by elite athletes.

To refer to the article, thesis or dissertation itself etc:

Table 3 shows that the main cause of weight increase was nutritional value of the feed.
(Table 3 will always show this; and will be true whenever anyone reads this sentence.)

Use simple past tense:

To describe your methodology and report your results.

At the time you write your report, thesis, dissertation or article, you have completed your study, so
should use past tense in your methodology section to record what you did, and in your results
section to report what you found; for example:

a) We hypothesized that adults would remember more items than children.

b) We extracted tannins from the leaves by bringing them to a boil in 50% methanol.

When referring to the work of previous researchers.

a) Smith (2008) reported that adult respondents remembered 30 percent more than children.
“(Smith's study was completed in the past & his finding was specific to that particular study.)
b) Previous research showed that children confuse the source of their memories more often
than adults. (Research conducted in the past, but finding now widely accepted.)
c) Smith et al.’s (2005) study collected data on the drug’s effect in a pediatric population
similar to ours.

To describe something that began and ended in the past, e.g., the Methods or Results sections of a
research report:

a) We administered four doses daily to 27 participants for 14 days.

b) The transgenic plants showed up to eight-fold PAL activity compared to control.

To describe a fact, law, or finding that is no longer considered valid and relevant:

a) Nineteenth-century physicians held that women got migraines because they were the
weaker sex, but current research shows that the causes of migraine are unrelated to gender.
(Note shift here from past tense [discredited belief] to present [current belief].)

Use of Present Perfect Tense:

To describe something that began in the past and continues to the present:

b) Hassanpour has studied the effects of radiation treatment since 1982. [and still does]
c) Researchers have demonstrated a close link between smoking and morbidity rates.

Use future tense in outlines, proposals, and descriptions of future work:

The proposed study will examine the effects of a new dosing regimen. Twenty-seven

participants will receive four doses daily for 14 days.