Module for COF 111 (Computer Fundamentals and Word Processing)

Module 4: Microsoft Word

Objectives: Upon completion of this Module, the student should be able to:

 Indicate the names and functions of the Word interface components.

 Create, edit, save, and print documents to include documents with lists and tables.
 Format text and to use styles.
 Add a header and footer to a document.
 Add a footnote to a document.
 Add a graphic to a document.
 Use the Spelling and Grammar Checker as well as Microsoft Help.
 Manipulate documents using functions such as find and replace; cut, copy,
replace.

Introduction

Word 2013 is a word processing application that allows you to create a variety

of documents like letters, flyers, and reports. With the introduction of several enhanced
features—including the ability to create and collaborate on documents online—Word 2013
gives you the ability to do more with your word processing projects.

Getting to know Word 2013

Word 2013 is similar to Word 2010. If you've previously used Word 2010, then Word 2013
should feel familiar. But if you are new to Word or have more experience with older versions,
you should first take some time to become familiar with the Word 2013 interface.

The Word interface

When you open Word 2013 for the first time, the Word Start Screen will appear. From here,
you'll be able to create a new document, choose a template, or access your recently edited
documents.
  From the Word Start Screen, locate and select Blank document to access the
Word interface.

Click the buttons in the interactive below to become familiar with the Word 2013 interface.

Working with the Word environment

If you've previously used Word 2010 or 2007, then Word 2013 should feel familiar. It continues
to use features like the Ribbon and the Quick Access toolbar—where you will find commands
to perform common tasks in Word—as well as Backstage view.

The Ribbon

Word 2013 uses a tabbed Ribbon system instead of traditional menus.

The Ribbon contains multiple tabs, each with several groups of commands. You will use these

tabs to perform the most common tasks in Word.

 Click the arrows in the slideshow below to learn more about the different commands
available within each tab on the Ribbon.

The Home tab gives you access to some of the most commonly used commands for
working with Word 2013, including copying and
pasting, formatting, aligning paragraphs, and choosing document styles. The Home
tab is selected by default whenever you open Word.
Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon.
These tabs are called add-ins.

To minimize and maximize the Ribbon:

The Ribbon is designed to respond to your current task, but you can choose to minimize the
Ribbon if you find that it takes up too much screen space.

1. Click the Ribbon Display Options arrow in the upper-right corner of the Ribbon.

2. Select the desired minimizing option from the drop-down menu:

o Auto-hide Ribbon: Auto-hide displays your document in full-screen
mode and completely hides the Ribbon from view. To show the
Ribbon, click the Expand Ribbon command at the top of screen.
 o Show tabs: This option hides all command groups when not in use,
but tabs will remain visible. To show the Ribbon, simply click a tab.

o Show tabs and commands: This option maximizes the Ribbon. All of

the tabs and commands will be visible. This option is selected by
default when you open Word for the first time.

To learn how to add custom tabs and commands to the Ribbon, review our Extra

on Customizing the Ribbon.
To learn how to use the Ribbon with touch-screen devices, review our Extra on Enabling Touch
Mode.

The Quick Access toolbar

Located just above the Ribbon, the Quick Access toolbar lets you access common commands
no matter which tab is selected. By default, it shows the Save, Undo, and Repeat commands.
You can add other commands depending on your preference.

To add commands to the Quick Access toolbar:

1. Click the drop-down arrow to the right of the Quick Access toolbar.

2. Select the command you want to add from the drop-down menu. To choose
from more commands, select More Commands.

3. The command will be added to the Quick Access toolbar.

The Ruler

The Ruler is located at the top and to the left of your document. It makes it easier
to adjust your document with precision. If you want, you can hide the Ruler to create more
screen space.

To show or hide the Ruler:

1. Click the View tab.
2. Click the check box next to Ruler to show or hide the ruler.

Backstage view

Backstage view gives you various options for saving, opening a file, printing, and sharing your
document.

To access Backstage view:

1. Click the File tab on the Ribbon. Backstage view will appear.

Click the buttons in the interactive below to learn more about using Backstage view.
Document views

Word 2013 has a variety of viewing options that change how your document is displayed. You
can choose to view your document in Read Mode, Print Layout, or Web Layout. These views
can be useful for various tasks, especially if you're planning to print the document.

 To change document views, locate and select the desired document view

command in the bottom-right corner of the Word window.
Click the arrows in the slideshow below to review the different document view options.

Read Mode: In this view, all of the editing commands are hidden so your document fills
the screen. Arrows appear on the left and right side of the screen so you can toggle
through the pages of your document.
If your document has many pages, Word 2013 has a handy new feature called Resume
Reading that allows you to open your document to the last page you were viewing. When
opening a saved document, look for the bookmark icon to appear on the screen. Hover the
mouse over the bookmark, and Word will ask if you want to pick up where you left off.

Practice!
1. Open or navigate to the Word 2013 interface.
2. Click through all of the tabs, and review the commands on the Ribbon.
3. Try minimizing and maximizing the Ribbon.
4. Add a command to the Quick Access toolbar.
5. Hide and show the Ruler.
6. Navigate to Backstage view, and open your Account settings.
7. Try switching document views.
8. Close Word (you do not have to save the document).

Creating and Opening Documents

Word files are called documents. Whenever you start a new project in Word, you'll need
to create a new document, which can either be blank or from a template. You'll also need to
know how to open an existing document.

To create a new blank document:

When beginning a new project in Word, you'll often want to start with a new blank document.

1. Select the File tab. Backstage view will appear.

 2. Select New, then click Blank document.

3. A new blank document will appear.

To open an existing document:

In addition to creating new documents, you'll often need to open a document that was
previously saved. To learn more about saving a document, visit our lesson on Saving and
Sharing Documents.
1. Navigate to Backstage view, then click Open.

2. Select Computer, then click Browse. Alternatively, you can

choose OneDrive (previously known as SkyDrive) to open files stored on your
OneDrive.
 3. The Open dialog box appears. Locate and select your document, then
click Open.

If you've opened the desired presentation recently, you can browse your Recent
Documents rather than search for the file.
Word 2013 also allows you to open existing PDF files as editable documents. This is useful when
you want to modify a PDF file. Read our guide on Editing PDF Files for more information.

To pin a document:

If you frequently work with the same document, you can pin it to Backstage view for quick
access.

1. Navigate to Backstage view, then click Open. Your recently edited

documents will appear.
2. Hover the mouse over the document you want to pin. A pushpin icon will
appear next to the document. Click the pushpin icon.
 3. The document will stay in Recent Documents. To unpin a document, click the
pushpin icon again.

You can also pin folders to Backstage view for quick access. From Backstage view,
click Open and locate the folder you want to pin, then click the pushpin icon.

Using templates

A template is a predesigned document you can use to create a new document quickly.

Templates often include custom formatting and designs, so they can save you a lot of time and
effort when starting a new project.

To create a new document from a template:

1. Click the File tab to access Backstage view.

2. Select New. Several templates will appear below the Blank document option.

3. Select a template to review it.

4. A preview of the template will appear, along with additional information on

how the template can be used.
5. Click Create to use the selected template.

6. A new workbook will appear with the selected template.

You can also browse templates by category or use the search bar to find something more
specific.

It's important to note that not all templates are created by Microsoft. Many are created by
third-party providers and even individual users, so some templates may work better than
others.

Compatibility mode

Sometimes you may need to work with documents that were created in earlier versions of
Microsoft Word, such as Word 2010 or Word 2007. When you open these types of documents,
they will appear in Compatibility mode.

Compatibility mode disables certain features, so you'll only be able to access commands found

in the program that was used to create the document. For example, if you open a document
created in Word 2007 you can only use tabs and commands found in Word 2007.
In the image below, you can see how Compatibility mode can affect which commands are
available. Because the document on the left is in Compatibility mode, it only shows commands
that were available in Word 2007.

To exit Compatibility mode, you'll need to convert the document to the current version type.
However, if you're collaborating with others who only have access to an earlier version of
Word, it's best to leave the document in Compatibility mode so the format will not change.

You can review this support page from Microsoft to learn more about which features are
disabled in Compatibility mode.

To convert a document:

If you want access to all Word 2013 features, you can convert the document to the 2013 file
format.

Note that converting a file may cause some changes to the original layout of the document.

1. Click the File tab to access Backstage view.

2. Locate and select the Convert command.

 3. A dialog box will appear. Click OK to confirm the file upgrade.

4. The document will be converted to the newest file type.

Practice!
1. Create a new blank document.
2. Open an existing document from your computer or OneDrive.
3. Pin a folder to Backstage view.
4. Create a new document using a template.

Saving and Sharing Documents

When you create a new document in Word, you'll need to know how to save it so you can
access and edit it later. As with previous versions of Word, you can save files to your computer.
If you prefer, you can also save files to the cloud using OneDrive. You can
even export and share documents directly from Word.

Save and Save As

Word offers two ways to save a file: Save and Save As. These options work in similar ways, with
a few important differences:
 Save: When you create or edit a document, you'll use the Save command to save
your changes. You'll use this command most of the time. When you save a file, you'll
only need to choose a file name and location the first time. After that, you can click
the Save command to save it with the same name and location.

 Save As: You'll use this command to create a copy of a document while keeping the
original. When you use Save As, you'll need to choose a different name and/or
location for the copied version.

To save a document:

It's important to save your document whenever you start a new project or make changes to an
existing one. Saving early and often can prevent your work from being lost. You'll also need to
pay close attention to where you save the document so it will be easy to find later.

1. Locate and select the Save command on the Quick Access toolbar.

2. If you're saving the file for the first time, the Save As pane will appear
in Backstage view.
3. You'll then need to choose where to save the file and give it a file name. To save
the document to your computer, select Computer, then click Browse.
Alternatively, you can click OneDrive to save the file to your OneDrive.

4. The Save As dialog box will appear. Select the location where you want to save
the document.
5. Enter a file name for the document, then click Save.
 6. The document will be saved. You can click the Save command again to save your
changes as you modify the document.

You can also access the Save command by pressing Ctrl+S on your keyboard.

Using Save As to make a copy

If you want to save a different version of a document while keeping the original, you can create
a copy. For example, if you have a file named Sales Report, you could save it as Sales Report
2 so you'll be able to edit the new file and still refer back to the original version.

To do this, you'll click the Save As command in Backstage view. Just like when saving a file for
the first time, you'll need to choose where to save the file and give it a new file name.

To change the default save location:

If you don't want to use OneDrive, you may be frustrated that OneDrive is selected as the
default location when saving. If you find it inconvenient to select Computer each time, you can
change the default save location so Computer is selected by default.
 1. Click the File tab to access Backstage view.

2. Click Options.

3. The Word Options dialog box will appear. Select Save, check the box next

to Save to Computer by default, then click OK. The default save location will be
changed.

AutoRecover

Word automatically saves your documents to a temporary folder while you are working on
them. If you forget to save your changes or if Word crashes, you can restore the file
using AutoRecover.
To use AutoRecover:

1. Open Word 2013. If autosaved versions of a file are found,

the Document Recovery pane will appear.
2. Click to open an available file. The document will be recovered.

By default, Word autosaves every 10 minutes. If you are editing a document for less than 10
minutes, Word may not create an autosaved version.

If you don't see the file you need, you can browse all autosaved files from Backstage view.
Select the File tab, click Manage Versions, then choose Recover Unsaved Documents.

Exporting documents

Be default, Word documents are saved in the .docx file type. However, there may be times
when you need to use another file type, such as a PDF or Word 97-2003 document. It's easy
to export your document from Word in a variety of file types.
To export a document as a PDF file:

Exporting your document as an Adobe Acrobat document, commonly known as a PDF file, can
be especially useful if you're sharing a document with someone who does not have Word. A
PDF file will make it possible for recipients to view—but not edit—the content of your
document.

1. Click the File tab to access Backstage view.

2. Click Export, then select Create PDF/XPS.

3. The Save As dialog box will appear. Select the location where you want to

export the document, enter a file name, then click Publish.
By default, Word will export all of the pages in the document. If you want to export only
the current page, click Options in the Save as dialog box. The Options dialog box will appear.
Select Current page, then click OK.

If you need to edit a PDF file, Word allows you to convert a PDF file into an editable document.
Read our guide on Editing PDF Files for more information.

To export a document in other file types:

You may also find it helpful to export your document in other file types, such as a Word 97-
2003 Document if you need to share with people using an older version of Word, or a .txt file if
you need a plain text version of your document.

1. Click the File tab to access Backstage view.

2. Click Export, then select Change File Type.
 3. Select a file type, then click Save As.

4. The Save As dialog box will appear. Select the location where you want to

export the document, enter a file name, then click Save.

You can also use the Save as type: drop-down menu in the Save As dialog box to save
documents in a variety of file types.

Sharing documents

Word 2013 makes it easy to share and collaborate on documents using OneDrive. In the past, if
you wanted to share a file with someone you could send it as an email attachment. While
convenient, this system also creates multiple versions of the same file, which can be difficult to
organize.
When you share a document from Word 2013, you're actually giving others access to the exact
same file. This lets you and the people you share with edit the same document without having
to keep track of multiple versions.

In order to share a document, it must first be saved to your OneDrive.

To share a document:

1. Click the File tab to access Backstage view, then click Share.

2. The Share pane will appear.

Click the buttons in the interactive below to learn more about different ways to share a
document.

Practice!
1. Create a new blank document.
2. Use the Save command to save the document to your desktop.
 3. Save the document to OneDrive and invite someone else to view it.
4. Export the document as a PDF file.

Text Basics
If you're new to Microsoft Word, you'll need to learn the basics of working with text so you can
type, reorganize, and edit text. Basic tasks include the ability to add, delete, and move text, as
well as the ability to find and replace specific words or phrases.

Using the insertion point to add text

The insertion point is the blinking vertical line in your document. It indicates where you can
enter text on the page. You can use the insertion point in a variety of ways:

 Blank document: When a new blank document opens, the insertion point is

located in the top-left corner of the page. If you want, you can begin typing from
this location.

 Adding spaces: Press the spacebar to add spaces after a word or in between

text.
  New paragraph line: Press Enter on your keyboard to move the insertion point
to the next paragraph line.

 Manual placement: After you've started typing, you can use the mouse to move
the insertion point to a specific place in your document. Simply click
the location in the text where you want to place it.

In a new blank document, you can double-click the mouse to move the insertion point
elsewhere on the page.

To select text:

Before applying formatting to text, you'll first need to select it.

1. Place the insertion point next to the text you want to select.

2. Click the mouse, and while holding it down drag your mouse over the text to
select it.
3. Release the mouse button. You have selected the text. A highlighted box will
appear over the selected text.

When you select text or images in Word, a hover toolbar with command shortcuts appears. If
the toolbar does not appear at first, try moving the mouse over the selection.
Other shortcuts include double-clicking a word to select it and triple-clicking to select a
sentence or paragraph. You can also select all of the text in the document by pressing Ctrl+A on
your keyboard.

To delete text:

There are several ways to delete—or remove—text:

 To delete text to the left of the insertion point, press the Backspace key on your

keyboard.
 To delete text to the right of the insertion point, press the Delete key on your
keyboard.
 Select the text you want to remove, then press the Delete key.

If you select text and start typing, the selected text will automatically be deleted and replaced
with the new text.

Copying and moving text

Word allows you to copy text that is already in your document and paste it to other areas of
the document, which can save you time. If there is text you want to move from one area of the
document to another, you can cut and paste or drag and drop the text.

To copy and paste text:

Copying text creates a duplicate of the text.

1. Select the text you want to copy.

2. Click the Copy command on the Home tab. You can also right-click the selected

text and select Copy.
 3. Place the insertion point where you want the text to appear.

4. Click the Paste command on the Home tab.

5. The text will appear.

To cut and paste text:

1. Select the text you want to cut.

2. Click the Cut command on the Home tab. You can also right-click the selected
text and select Cut.

3. Place your insertion point where you want the text to appear.

4. Click the Paste command on the Home tab. The text will appear.

You can access the cut, copy, and paste commands by using keyboard shortcuts. Press Ctrl+X to
cut, Ctrl+C to copy, and Ctrl+V to paste.

You can also cut, copy, and paste by right-clicking your document and choosing the desired
action from the drop-down menu. When you use this method to paste, you can choose from
three options that determine how the text will be formatted: Keep Source Formatting, Merge
Formatting, and Keep Text Only. You can hover the mouse over each icon to see what it will
look like before you select it.

To drag and drop text:

Dragging and dropping text allows you to use the mouse to move text.

1. Select the text you want to move.

2. Click and drag the text to the location where you want it to appear. The cursor
will have a rectangle under it to indicate that you are moving text.
 3. Release the mouse button, and the text will appear.

If text does not appear in the exact location you want, you can press the Enter key on your
keyboard to move the text to a new line.

Find and Replace

When you're working with longer documents, it can be difficult and time consuming to locate a
specific word or phrase. Word can automatically search your document using the Find feature,
and it allows you to quickly change words or phrases using Replace.

To find text:

In our example, we've written an academic paper and will use the Find command to locate all
references to a particular author's last name.

1. From the Home tab, click the Find command.

2. The navigation pane will appear on the left side of the screen.

3. Type the text you want to find in the field at the top of the navigation pane. In
our example, we'll type the author's last name.
4. If the text is found in the document, it will be highlighted in yellow, and
a preview of the results will appear in the navigation pane.
5. If the text appears more than once, choose a review option to review each
instance. When an instance of the text is selected, it will highlight in gray:
o Arrows: Use the arrows to move through the results one at a
time.
o Results previews: Select a result preview to jump directly to the
location of a specific result in your document.

6. When you are finished, click the X to close the navigation pane. The highlighting
will disappear.
You can also access the Find command by pressing Ctrl+F on your keyboard.

For more search options, click the drop-down arrow next to the search field.

To replace text:

At times, you may discover that you've made a mistake repeatedly throughout your document
—such as misspelling a person's name—or that you need to exchange a particular word or
phrase for another. You can use Word's Find and Replace feature to quickly make revisions. In
our example, we'll use Find and Replace to change the title of a magazine so it is abbreviated.

1. From the Home tab, click the Replace command.

2. The Find and Replace dialog box will appear.

3. Type the text you want to find in the Find what: field.
4. Type the text you want to replace it with in the Replace with: field. Then
click Find Next.
5. Word will find the first instance of the text and highlight it in gray.
6. Review the text to make sure you want to replace it. In our example, the text is
part of the title of the paper and does not need to be replaced. We'll click Find
Next again.

7. Word will jump to the next instance of the text. If you want to replace it, select
one of the replace options:
o Replace will replace individual instances of text. In our example, we'll
choose this option.
 o Replace All will replace every instance of the text throughout the
document.

8. The selected text will be replaced.

9. When you're done, click X to close the dialog box.

You can also access the Find and Replace command by pressing Ctrl+H on your keyboard.

For more search options, click More in the Find and Replace dialog box. From here, you can
select additional search options, such as matching case and ignoring punctuation.

Practice!
1. Open an existing Word 2013 document. If you want, you can use our practice
document.
 2. Select some text to delete. If you're using the example, delete the last sentence
of the second paragraph.
3. Copy and paste some text. If you're using the example, copy the last
name Charlesbois from the email address at the top of the page and paste it
after Maurice in the third paragraph.
4. Cut and paste some text. If you're using the example, cut the first sentence of
the second paragraph and paste it after the first sentence in the first paragraph.
5. Select a phrase to drag and drop to a new location in the document. If you're
using the example, drag the phrase from 6:30-9:00 pm and drop it after The
event will take place.
6. Find and replace a word in the document. If you're using the example, find and
replace Mrs with Ms.

Formatting Text
Formatted text can draw the reader's attention to specific parts of a document and emphasize
important information. In Word, you have several options for adjusting the font of your text,
including size, color, and inserting special symbols. You can also adjust the alignment of the
text to change how it is displayed on the page.

To change the font:

By default, the font of each new document is set to Calibri. However, Word provides many
other fonts you can use to customize text and titles.

1. Select the text you want to modify.

2. On the Home tab, click the drop-down arrow next to the Font box. A menu of

font styles will appear.
3. Move the mouse over the various font styles. A live preview of the font will
appear in the document. Select the font style you want to use.
 4. The font will change in the document.

When creating a professional document or a document that contains multiple paragraphs,

you'll want to select a font that's easy to read. Along with Calibri, standard reading fonts
include Cambria, Times New Roman, and Arial.

To change the font size:

1. Select the text you want to modify.

2. Select the desired font size formatting option:
o Font size drop-down arrow: On the Home tab, click the Font size drop-
down arrow. A menu of font sizes will appear. When you move the
mouse over the various font sizes, a live preview of the font size will
appear in the document.

o Font size box: When the font size you need is not available in the Font
size drop-down arrow, you can click the Font size box and type the
desired font size, then press Enter.

o Grow and shrink font commands: Click the Grow Font or Shrink

Font commands to change the font size.
 3. The font size will change in the document.

To change the font color:

1. Select the text you want to modify.

2. On the Home tab, click the Font Color drop-down arrow. The Font Color menu

appears.
 3. Move the mouse over the various font colors. A live preview of the color will
appear in the document.

4. Select the font color you want to use. The font color will change in the
document.

Your color choices aren't limited to the drop-down menu that appears. Select More Colors... at
the bottom of the menu to access the Colors dialog box. Choose the color you want, then
click OK.
To highlight text:

Highlighting can be a useful tool for marking important text in your document.

1. Select the text you want to highlight.

2. From the Home tab, click the Text Highlight Color drop-down arrow.

The Highlight Color menu appears.

3. Select the desired highlight color. The selected text will then be highlighted in
the document.
To remove highlighting, select the highlighted text, then click the Text Highlight Color drop-
down arrow. Select No Color from the drop-down menu.

If you need to highlight several lines of text, changing the mouse into a highlighter may be a
helpful alternative to selecting and highlighting individual lines. Click the Text Highlight
Color command, and the cursor changes into a highlighter . You can then click, hold, and drag
the highlighter over the lines you want to highlight.

To use the Bold, Italic, and Underline commands:

The Bold, Italic, and Underline commands can be used to help draw attention to important
words or phrases.

1. Select the text you want to modify.

2. On the Home tab, click the Bold (B), Italic (I), or Underline (U) command in
the Font group. In our example, we'll click Bold.

3. The selected text will be modified in the document.

To change the text case:

When you need to quickly change text case, you can use the Change Case command instead of
deleting and retyping text.

1. Select the text you want to modify.

2. On the Home tab, click the Change Case command in the Font group.

3. A drop-down menu will appear. Select the desired case option from the menu.

4. The text case will be changed in the document.

To change text alignment:

By default, Word aligns text to the left margin in new documents. However, there may be times
when you want to adjust text alignment to the center or right.

1. Select the text you want to modify.

2. On the Home tab, select one of the four alignment options from
the Paragraph group.

Click the arrows in the slideshow below to learn more about the four text alignment options.

Align Text Left: This aligns all selected text to the left margin. The Align Text Left
command is the most common alignment and is selected by default when a new
document is created.
You can use Word's convenient Set as Default feature to save all of the formatting changes
you've made and automatically apply them to new documents. To learn how to do this, read
our article on Changing Your Default Settings in Word.

Symbols

Sometimes you may find that you need to add a symbol to your text, such as the Copyright
symbol ©. Word offers a collection of symbols for currency, languages, mathematics, and more.

To insert a symbol:

1. Place the insertion point in the location where you want to insert a symbol.

2. On the Insert tab, click the Symbol drop-down arrow. A menu of symbols will

appear.
3. Select the desired symbol.

4. The symbol will appear in your document.

If you don't see the symbol you're looking for, click More Symbols... to open the Symbol dialog
box. Locate and select the desired symbol, then click Insert.

Practice!
1. Open an existing Word 2013 document. If you want, you can use our practice
document.
2. Change the font style of some text.
3. Change the font size of some text. If you are using the example, try changing the
font size of the title.
4. Change the font color of some text. If you are using the example, change the
color of the park's name.
5. Highlight some text.
6. Try bolding, italicizing, or underlining some text.
7. Change the case of some text. If you are using the example, change the case of
the title.
8. Center align some text.
9. Insert a symbol in the text. If you are using the example, insert the registered
trademark symbol ® after Sullie's Subs.

Page Layout
One formatting aspect you'll need to consider as you create your document is whether to make
adjustments to the layout of the page. The page layout affects how content appears and
includes the page's orientation, margins, and size.
Page orientation

Word offers two page orientation options: landscape and portrait. Landscape means the page
is oriented horizontally, while portrait means the page is oriented vertically. Compare our
example below to see how orientation can affect the appearance and spacing of text and
images.

To change page orientation:

1. Select the Page Layout tab.

2. Click the Orientation command in the Page Setup group.

3. A drop-down menu will appear. Click either Portrait or Landscape to change the

page orientation.

4. The page orientation of the document will be changed.

Page margins
A margin is the space between the text and the edge of your document. By default, a new
document's margins are set to Normal, which means it has a one-inch space between the text
and each edge. Depending on your needs, Word allows you to change your document's margin
size.

To format page margins:

Word has a variety of predefined margin sizes to choose from.

1. Select the Page Layout tab, then click the Margins command.

2. A drop-down menu will appear. Click the predefined margin size you want.

3. The margins of the document will be changed.

To use custom margins:

Word also allows you to customize the size of your margins in the Page Setup dialog box.

1. From the Page Layout tab, click Margins. Select Custom Margins... from the

drop-down menu.
2. The Page Setup dialog box will appear.
3. Adjust the values for each margin, then click OK.
 4. The margins of the document will be changed.

Page size

By default, the page size of a new document is 8.5 inches by 11 inches. Depending on your
project, you may need to adjust your document's page size. It's important to note that before
modifying the default page size, you should check to see which page sizes your printer can
accommodate.

To change the page size:

Word has a variety of predefined page sizes to choose from.

1. Select the Page Layout tab, then click the Size command.

2. A drop-down menu will appear. The current page size is highlighted. Click the
desired predefined page size.
 3. The page size of the document will be changed.

To use a custom page size:

Word also allows you to customize the page size in the Page Setup dialog box.

1. From the Page Layout tab, click Size. Select More Paper Sizes... from the drop-

down menu.

2. The Page Setup dialog box will appear.

3. Adjust the values for Width and Height, then click OK.
 4. The page size of the document will be changed.

Alternatively, you can open the Page Setup dialog box by navigating to the Page Layout tab and
clicking the small arrow in the bottom-right corner of the Page Setup group.

You can use Word's convenient Set as Default feature to save all of the formatting changes

you've made and automatically apply them to new documents. To learn how to do this, read
our article on Changing Your Default Settings in Word.

Practice!
1. Open an existing Word document. If you want, you can use our practice
document.
2. Change the page orientation. If you are using the example, change the
orientation to Landscape.
 3. Change the margins. If you are using the example, change the margins
to Narrow.
4. Try adjusting the margins using Custom Margins.
5. Change the paper size. If you are using the example, try changing the paper size
to Legal.
6. Try customizing the page size.

Printing Documents
Once you've created your document, you may want to print it to view and share your
work offline. It's easy to preview and print a document in Word using the Print pane.

To access the Print pane:

1. Select the File tab. Backstage view will appear.

2. Select Print. The Print pane will appear.

Click the buttons in the interactive below to learn more about using the Print pane.
You can also access the Print pane by pressing Ctrl+P on your keyboard.

To print a document:

1. Navigate to the Print pane and select the desired printer.

2. Enter the number of copies you want to print.
3. Select any additional settings if needed.
4. Click Print.

Custom printing

Sometimes you may find it unnecessary to print your entire document, in which case custom
printing may be more suited for your needs. Whether you're printing several individual
pages or a range of pages, Word allows you to specify exactly which pages you'd like to print.

To custom print a document:

If you'd like to print individual pages or page ranges, you'll need to separate each entry with
a comma (1, 3, 5-7, or 10-14 for example).

1. Navigate to the Print pane.
 2. In the Pages: field, enter the pages you want to print.

3. Click Print.

Practice!
1. Open an existing Word document. If you want, you can use our practice
document.
2. Preview the document in the Print pane.
3. Print one copy of the document.
4. Try adjusting the print settings so the document prints on two sides.
5. Try custom printing a selection of pages in the document. If you're using our
example, try printing only page two. 

Activity:
1. Locate Microsoft Word in your PC or Cell Phone and open a new document.
2. Type the following text: He was an old man who fished alone in a skiff in the Gulf Stream and
he had gone eighty-four days now without taking a fish. Ernest Hemingway: The Old Man and
the Sea (1952)
3. Italicize the text.
4. Underline the title of the story.
5. Bold the author’s name.
6. Increase the font size to 14.
7. Change the font style to (your choice!).
8. Adjust the line spacing to 2.0 (double space).
9. Spellcheck your work.
10. Use Save As to save your document to Drive. Name the document The Old Man and the Sea.
11. Insert a picture onto your document (find an image from the internet, save it to the M
drive).
12.Add a numbered list with your top three favorite authors (or movie stars, etc.).
13.Save your work with your complete name on it.
14. submit the document (.doc file) into my Facebook account.
Please Watch:
Agreement 1: Getting Started with Word
https://www.youtube.com/watch?v=j-ZAVHk5SaU

Agreement 2: Getting to Know Word

https://www.youtube.com/watch?v=ySeeQFCFhQo

Agreement 3: Basic Keyboard Shortcut

https://www.youtube.com/watch?v=m63W-x0OKjE

Agreement 4: Linking with a Document

https://www.youtube.com/watch?v=cPxH-pU_GsQ

Agreement 5: Recover a Corrupted File

https://www.youtube.com/watch?v=Ey_O5sOW63U

Agreement 6: Recover Unsaved Document

https://www.youtube.com/watch?v=GsmtJTlav5o

References:

 Vermaat. 1/e, c2019.Discovering Computers 2018: Digital Technology, Data, and Devices
 John Ward. Introduction to Computer Applications and Concepts
https://courses.lumenlearning.com/zeliite115/ , retrieved October 6, 2020
 Goodwill Community Foundation. A program of Goodwill Community Foundation® and
Goodwill Industries of Eastern North Carolina Inc.® (GIENC®), all GCFLearnFree.org®
educational content is designed and produced in the GCF Global headquarters in
Durham, N.C. https://edu.gcfglobal.org/en/word , retrieved December 2, 2020

Instructor: Engr. Eduardo Torremocha Cell No.: 09273489162

FB Account: web.facebook.com/edtorremocha