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    Sample OT Policy

    Uploaded by

    Terence Jhon Tabon
    This document outlines an overtime policy which defines overtime as work beyond 8 hours and requires overtime to be approved by a supervisor. It states that overtime pay is for hours worked over 8 and a minimum of 1 hour is needed to be eligible for overtime pay. The policy details that employees must fill out an overtime authorization form before working overtime that requires supervisor approval and signature. It also excludes certain field employees from overtime pay and provides references to labor laws.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Sample OT Policy

    Uploaded by

    Terence Jhon Tabon
    62 views3 pages
    This document outlines an overtime policy which defines overtime as work beyond 8 hours and requires overtime to be approved by a supervisor. It states that overtime pay is for hours worked over 8 and a minimum of 1 hour is needed to be eligible for overtime pay. The policy details that employees must fill out an overtime authorization form before working overtime that requires supervisor approval and signature. It also excludes certain field employees from overtime pay and provides references to labor laws.

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    This document outlines an overtime policy which defines overtime as work beyond 8 hours and requires overtime to be approved by a supervisor. It states that overtime pay is for hours worked over 8 and a minimum of 1 hour is needed to be eligible for overtime pay. The policy details that employees must fill out an overtime authorization form before working overtime that requires supervisor approval and signature. It also excludes certain field employees from overtime pay and provides references to labor laws.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    62 views3 pages

    Sample OT Policy

    Uploaded by

    Terence Jhon Tabon
    This document outlines an overtime policy which defines overtime as work beyond 8 hours and requires overtime to be approved by a supervisor. It states that overtime pay is for hours worked over 8 and a minimum of 1 hour is needed to be eligible for overtime pay. The policy details that employees must fill out an overtime authorization form before working overtime that requires supervisor approval and signature. It also excludes certain field employees from overtime pay and provides references to labor laws.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 3

    Version 1

    Overtime Policy

    Definition

    Overtime – refers to work that is required by the company owner or immediate


    supervisor to the employee to be performed beyond his/her normal eight (8) working
    hours.

    Overtime pay – refers to additional compensation/pay for work performed beyond


    normal eight (8) working hours.

    Overtime Authorization – a.k.a. OTA, consent form to be filed by the employee


    required to render overtime work

    Range of Compensable Hours – minimum of one (1) hour and maximum of three (3)
    hours; in cases where actual work hours fall in between a range of minutes, 30 minutes
    beyond the minimum one (1) hour shall be considered half of the hourly rate; 31
    minutes to 60 minutes shall be considered a full hour.

    Condition

    On occasion, staff may be required by their supervisor to work more hours than their
    normal schedule. Such work is treated as overtime (OT) and requires a minimum of one
    (1) hour to be considered, in addition to the official daily eight hours of work.

    HR Procedures

    1. Employee/staff is clearly required by the supervisor to render overtime to


    continue/finish work in favor of the company. It is the supervisor who
    determines and approves if overtime is required and not the employee;

    2. Employee/staff who engage into overtime work are required to obtain consent
    from their superior by filing an Overtime Authorization (OTA) prior to the
    overtime work;
    Version 1

    3. Employee/staff should accomplish two (2) copies of the OTA to the immediate
    supervisor duly signed by the approver and the employee which includes the
    date and time of overtime and the description of work to be performed;

    4. One copy of OTA will be filed/submitted to the immediate supervisor while the
    other one will be given to the employee as his/her receiving copy;

    5. Overtime pay will reflect in the employee’s pay slip within the nearest payment
    schedule/ cut off and overtime pay rates will apply based on 2022 Handbook on
    Worker’s Statutory Monetary Benefits.

    Exclusion

    1. Overtime is considered official only when it is done in the office premises. As


    such, field employees whose actual hours of work in the field cannot be
    determined with reasonable certainty are excluded from overtime pay.
    (Paragraph 3, Article 82, Labor Code)

    2. Official overtime is 6 PM up to 10 PM. Any official work that extends beyond 10


    PM to 6 AM of the next day shall be subject to night-differential pay on top of the
    overtime pay.

    References

    Bureau of Working Conditions. Department of Labor and Employment. (2022).


    Handbook on Workers’ Statutory Monetary Benefits. 2022 ed. Retrieved from
    https://bwc.dole.gov.ph/downloads/2022handbook

    Department of Labor and Employment. (2022). Labor Code of the Philippines. Retrieved
    from https://bwc.dole.gov.ph/downloads/labor-code-of-the-philippines-as-
    amended
    Version 1

    Technologies Inc.

    Overtime Authorization Form

    Employee Name: ________________________________________________________

    Employee Title: __________________________________________________________

    Department: ____________________________________________________________

    Today’s Date (yy/mm/dd) __________________________________________________

    Overtime Required and Approved By: _______________________________________

    Overtime Start ___________ to ___________ End

    Detailed Explanation Why Overtime is Required:

    _________________________________ ______________________________
    Employee Signature Supervisor/Approver Signature

    _________________________________ ______________________________
    Date (mm/dd/yy) Date (mm/dd/yy)

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