Contractor Management Procedure - HSE Works Planning

Checklist
It is the responsibility of the Team Member Planning the Work to ensure the following document is
completed and stored with the project documentation.

Contractor/s:

Project Name

Name of Team Member Planning the Work: Date:

Comp
Conversations need to cover Records of agreement
lete
1. What each company will be doing, how, when and where ☐

2. Whether the work that will be undertaken is different to the scope of

☐
work the contractor is engaged for
3. Who has control or influence over different parts of the work or the
☐
worksite/location
4. Whether the activities of others may introduce or increase hazards or
☐
risks
5. Ensure control measures complement each other, considering the
safety of team members, contractors, visitors and the public ☐

6. Identify when and how each control measure will be put in place and
the control measures complement each other ☐

7. Identify the workers that will be involved in the activity and who will
ensure they have the required current induction, (online and site)
☐
qualifications, competencies, licenses and authorities and provided to
the TasNetworks Training School training@tasnetworks.com.au
8. Decide how all affected workers will be consulted about risks and
☐
controls
9. What further consultation or communication is required to monitor
☐
health and safety i.e. toolbox talk, agreed reporting
10. Decide how to communicate between all stakeholders ☐
11. How will outcomes of consultation be recorded and shared with other ☐
businesses involved in the works
12. Agree on incident and near hit notification processes, first aid and
☐
emergency planning arrangements
13. What HSE information and documents will be needed:
 Safe management plans/HSE management plans are required
for projects valued $250 000 (excl GST) and over
 Environmental consideration reports for construction work
 Permits ☐
 Agreed procedures, Safe work method statements (SWMS) for
high risk work and/or work practices
 Site risk management tools
 Any risk assessments for the project and site risk assessment
(i.e. JRA)
14. For construction works valued $250 000 (excl GST) and over, provide ☐
the Safe management plan/HSE management plan to the HSE Team

HSEQ Document Record number Issue date Page

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 for review at least a week before work commences

Save this completed form in the collaboration site or other folder dedicated to this project.

Guidance – HSE Works Planning Checklist

Conversations need to cover Examples and guidance

1. What each company will be doing, how, when and Traffic management, construction works, site security installation and
where removal, electrical works (overhead and/or underground), goods delivery
processes, switching and operation, etc and at what times and which
locations
2. Whether the work that will be undertaken is Check scope of current contract and inform contracts if a variation is
different to the scope of work the contractor is required. We need to be sure a contractor has the systems, skills and
engaged for experience to manage new hazards to meet our due diligence
3. Who has control or influence over different parts of Clarify ownership of: site; asset access/inductions; what tasks will be
the work or the worksite/location predominately managed by which business, and where support is needed
from the other businesses
4. Whether the activities of others may introduce or Construction and electrical works may impact a traffic management plan
increase hazards or risks at certain times; site security set up may need to allow heavy vehicle
access; work or hazards near the site can also impact safety
5. Identify when and how each control measure will Before works begin: planning work and controls, permits, access
be put in place and they complement each other authority, site security, notifications, exclusion zones; drop zones etc.

Consider the safety of team members, contractors, During works: how and when to use machinery and plant, perform
visitors and the public and impact on the electrical work, hazardous substances, etc while people are
environment nearby/performing other tasks. After works: site clean-up. Further
information is in the HSEQ Procedures
6. Identify when and how each control measure will Discuss controls with contractor and agree on implementation. For
be put in place and the control measures instance, traffic management and site security will be required to support
complement each other. construction works at various times.

7. Identify the workers involved in the activity and Each worker has the skills required in the TasNetworks Electrical Safety
who will ensure they have the required current Industry (ESI) competency matrix requirements or Vegetation
induction, qualifications, competencies, licenses Competency matrix requirements. Further information is on the
and authorities TasNetworks intranet.
8. Decide how all affected workers will be consulted Pre-start and weekly tool box talks to discuss: safe management plan/HSE
about risks and controls management plan; SWMS/work practices and JRAs
9. What further consultation or communication is Agreed methods (i.e. meetings, phone calls, emails) to report on changes
required to monitor health and safety i.e. toolbox to controls and the outcome of control reviews and discussions
talk, agreed reporting
10. Decide how and when to communicate to all Agreed methods (i.e. meetings, phone calls, emails) to agree on controls
stakeholders and planning, at certain stages during works and afterward to review
effectiveness of controls and any improvements for future works.

Key points of conversations should be recorded in writing and shared (i.e.

emails). For projects valued at $250 000 (excl GST) or over this needs to
be recorded in a site management plan template.
11. How will outcomes of consultation be recorded and For instance, recorded on the site management plan template or this
shared with other businesses for the works form.

HSEQ Document Record number Issue date Page

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12. Agree on incident and hear hit notification If several companies have their own standards, settle on one standard.
processes, first aid and emergency planning This will need to meet or exceed TasNetworks standard.
arrangements

13. What HSE information and documents will be  A site management plan template is provided in the construction
needed: code. These are provided in the construction work code.
 Safe management plans/HSE management  Commonly needed procedures are provided in the Zero Harm
plans are required for projects valued $250 requirements for Contractors attachment in the Contractor
000 (excl GST) and over Management Procedure.
 Environmental consideration reports for  TasNetworks have permission to use work practices instead of SWMS
construction work for high risk work.
 Permits  An environmental consideration report and/or permits are required at
 Agreed procedures, Safe work method work sites: near national parks, reserves, heritage areas; on steep
statements (SWMS) for high risk work and/or slopes or erodible soils; of new access tracks; near water bodies;
work practices where oil filled equipment will be installed near water bodies; within
 Site risk management tools 10m above sea level; or within areas of acid sulphate soils).
 Any risk assessments for the project and site  Procedures, work practices, the environment handbook and risk
risk assessment (i.e. JRA) assessment templates are located on the HSEQ Zone Page.
14. For construction works valued $250,000 (ex GST) 
and over, provide the Sfe Management Plans / HSE
Management Plan to the HSE team for review at
least a week before work commences

It is the responsibility of the Team Member Planning the Work to ensure the following document is
completed and stored with the project documentation.

HSEQ Document Record number Issue date Page

Error: Reference source not found R0001247727 02/08/2018 3 of 3