Compare: A Journal of Comparative and International Education
Compare: A Journal of Comparative and International Education
Compare: A Journal of Comparative and International Education
Compare: A Journal of
Comparative and International
Education
Publication details, including instructions for
authors and subscription information:
http://www.tandfonline.com/loi/ccom20
Knowledge Management
Systems: On the promise and
actual forms of information
technologies
a b
Nelly Stromquist & Joel Samoff
a
University of Southern California
b
Stanford University
Published online: 01 Jul 2010.
To cite this article: Nelly Stromquist & Joel Samoff (2000) Knowledge Management
Systems: On the promise and actual forms of information technologies, Compare:
A Journal of Comparative and International Education, 30:3, 323-332, DOI:
10.1080/030579200750021955
Taylor & Francis makes every effort to ensure the accuracy of all
the information (the “Content”) contained in the publications on our
platform. However, Taylor & Francis, our agents, and our licensors
make no representations or warranties whatsoever as to the accuracy,
completeness, or suitability for any purpose of the Content. Any opinions
and views expressed in this publication are the opinions and views of
the authors, and are not the views of or endorsed by Taylor & Francis.
The accuracy of the Content should not be relied upon and should be
independently verified with primary sources of information. Taylor and
Francis shall not be liable for any losses, actions, claims, proceedings,
demands, costs, expenses, damages, and other liabilities whatsoever
or howsoever caused arising directly or indirectly in connection with, in
relation to or arising out of the use of the Content.
This article may be used for research, teaching, and private study
purposes. Any substantial or systematic reproduction, redistribution,
reselling, loan, sub-licensing, systematic supply, or distribution in any form
to anyone is expressly forbidden. Terms & Conditions of access and use can
be found at http://www.tandfonline.com/page/terms-and-conditions
Downloaded by [George Mason University] at 16:43 24 December 2014
Compare, Vol. 30, No. 3, 2000
ABSTRACT As globalisation expands, the twin forces of the market and information
technologies are pervading the educational arena. One instance is the Knowledge
Management System (KMS), which proposes to produce easily retrievable materials via
the Internet and hypertext. KMS attempts to be more than a mere data bank, for it seeks
to provide highly selected and targeted knowledge. For its implementation, KMS
depends on a manager to determine what constitutes ‘relevant’ and ‘best’ evidence.
Since powerful institutions in the North are the most likely to develop KMS, this
innovation augurs further dominance by the North, with detrimental consequences for
the South in the selection of research that ts ideological and methodological paradigms
preferred by such institutions. Further, the notions of ‘just-in-time’ knowledge and ‘best
practices’ risk confusing what is bound to become segmented and decontextualised
information with what should be knowledge (and wisdom) appropriate for educational
decision-making.
Introduction
With the advent of widespread use of computer-mediated communications technologies,
such as e-mail and the World Wide Web, has come the expectation that information and
its more complex articulation—knowledge—will become more accessible, focused to
meet needs of speci c social sectors and their decision-makers, and able to improve the
basis on which public policies are made. An increasingly common strategy intended to
improve access to reliable and timely information is the development of a knowledge
management system (KMS). Commonly, a KMS seeks to select existing knowledge on
a given subject, reduce and synthesise its content into manageable text, attach key
categories, and then make it available to KMS subscribers.
An increasing number of people believe that electronic mail and the Internet will
change the nature and distribution of knowledge. The extraction of core ndings can be
made by people with expertise, and these ndings can be circulated with great speed.
Additionally, the knowledge they offer may be available to people and institutions,
particularly those in the Third World, previously either precluded from obtaining this
knowledge (presumably because they have neither the funds nor the skills to engage in
research) or unable to access it (because costs of acquiring books, journals, or consul-
tants have been higher than people in poor countries can afford).
interaction among all societal forces and prefers holism to dissection and segmentation.
This approach is especially sensitive to the embeddedness of social phenomena and is
careful to describe the surrounding environment and internal dynamics of the objects of
study.
The social sciences in general have come to a better understanding of what constitutes
knowledge. In contrast to information—small and disjointed pieces of data—knowledge
is a structure of relationships that brings information into a coherent whole. Knowledge,
thus, implies the creation of an organising scheme in which to anchor otherwise disparate
information. Knowledge is by nature embodied. It is clear that knowledge is essentially
a social process subject to multiple social forces. The value of knowledge, or its utility,
depends on the social context and the historical period in which it was created (Curry,
1997).
Prodded by Foucault, we have learned to recognise the structural links between
knowledge and power, as the powerful will seek the knowledge that bene ts them and,
in turn, knowledge will tend to be framed in ways that do not contest existing power
relations. Foucault (1979) reminds us that every era creates its own set of ‘subjugated
knowledges’, those of lesser value to the dominant classes. In his view there is always
a power-knowledg e articulation that operates through four kinds of technologies. Two of
these particularly relevant to KMS are (a) technologies of signi cation (what knowledge
is classi ed as true/false, high quality, competent), and (b) technologies of production
(how knowledge is organised in time, space, and capacities, notably now through the
Internet). In Foucault’s view, a key articulator of technology and power is the state. In
the KMS we are seeing the emergence of the multilateral and bilateral agencies as the
linking pin. One corollary of the knowledge-power nexus is the existence of a hierarchy
of texts, with some knowledge accepted as more important and more legitimate than
others. A second corollary is that knowledge is not permanent but subject to changing
times and thus subject both to being accumulated and to being discarded (Curry, 1997),
depending both on new discoveries and on current power alignments.
Social science knowledge has generally been presented in long texts, identifying
approach, methodology, orienting theoretical and conceptual frameworks, groups or
individuals studied, limitations of the research, and the contingent nature of the ndings.
While researchers have emphasised either quantitative or qualitative methods, several
foundational notions are widely shared. Causes of social phenomena are multiple; not
only are there multiple forces at work but these forces interact with one another. We do
not possess categorical, unambiguous knowledge but rather contingent probabilities and
possibilities; it is seldom possible to deal with ndings independent of their context and
time; and we can describe much more successfully than we can explain. Moreover, the
Knowledge Management Systems 325
social sciences are becoming increasingly suspicious of text and its representations of
reality. As Hastrup (2000) notes, “Representation is deceptive, because it gives the
impression of knowledge as nondialogical and nite, while it is in fact dialogical,
temporal, and profoundly processed” (p. 12). Will KMS acknowledge this evolution of
knowledge generation in the social sciences or rather assert that the new technology
transforms the nature of knowledge?
variety of storage media, to transfer information from computer to computer and thus site
to site, and to access vast amounts of information from nearly any part of the world.
Scanners permit converting printed text into electronic form and thus revision, editing,
and even translation.
Some believe that the principle of connectivity—everyone linked electronically to
everyone else and every issue linked to others—will bene t the entire world (for
example, Ilon, this volume). An optimistic scenario anticipates that no problem will
remain isolated as now, but rather through connectivity large numbers of people and
resources can be mobilised to solve it (Fouche, 1998). Some idealise that the new
knowledge-based economy will lead to a world without experts or leaders, but will
produce instead smooth working groups without hierarchies in which everyone con-
tributes more or less equally to the solution of complex problems. That prospect is
especially attractive to the world’s poorest countries, outlining a strategy for rapidly
closing the development gap. Echoing the sentiments of several African scholars,
Adesida (1998, p. 252) maintains that the current “information and knowledge revolu-
tions offer Africa a real chance to achieve its own vision of the future”.
Among the optimistic predictions about the new knowledge is that as speci c new
problems come to the fore, knowledge will be tailored to local circumstances. Thus small
and distant communities will not only receive more attention but they themselves will
engage in the creation of value and in the consumption of new products, services, and
knowledge. This dynamic is expected to facilitate the inclusion of marginal groups in the
production of knowledge. The argument is that as clients become more heterogeneous
there will be a need to develop collective ways of producing knowledge. This collabo-
ration is expected to bring together actors from the South and the North. Within
countries the new knowledge is expected to promote greater co-operation among
transnational corporations, universities, communities, and even marginalised groups. The
prediction is that these alliances will cut across social classes, cultures, and disciplines.
Those who look toward a knowledge-based economy and the development of KMS
consider that communications based on computers will lead to widespread sharing of
diverse types of knowledge, thus making disciplinary boundaries ‘seamless’ (Drucker,
1993). They consider also that knowledge will become so pleasant that the nature of our
work will change from labour to relaxation or pleasure (Masuda, 1981). The notion is
that KMS will provide instant access to expert and updated knowledge. This perspective
regards the shift from contemporary forms of knowledge production to a knowledge
production economy as unproblematic and commonly does not address the existing and
widening digital gap between those who have access to the Internet and those who do
not and most likely never will. Others, however, for example Castells (1998), warn us
326 N. Stromquist & J. Samoff
expertise from another organisation” (Bank’s World, 1997, p. 9; World Bank, 1998). In
1999 the World Bank allocated 4% of its substantial annual administrative budget to the
development of KMS, a share its managers expect to grow sharply (Denning, 1999).
Other agencies such as OECD, USAID, DFIC, NORAD, are engaged in the development
of such systems, but literature on their efforts is not readily available; therefore, this
paper concentrates on the World Bank.
Knowledge management systems are conceptually different from data banks. The
‘management’ element signals selection of the knowledge considered most relevant or
appropriate for the organisation co-ordinating the system. Among international agencies,
the tendency is to produce brief and therefore shallow accounts of previous experiences
(from projects and programmes) and then move to ‘best practices’ and ‘lessons from
experience’ narratives within which strong prescriptions are offered as demonstrated
truths (APQC, 1997; World Bank, 1998;) and in which the role of error in learning is
cast aside, as McGinn noticed in an examination of educational reforms (1999).
There is, of course, already paper dissemination of knowledge and World Bank
documents have ample distribution. For instance, about 150,000 copies of the World
Development Report are printed (and widely distributed) yearly. Will the electronic
dissemination of knowledge change this pattern? We predict that it will as KMS will be
much more readily available, instantaneous in some cases, and the ease of cross-refer-
encing might convey the illusion that its knowledge is precise, complete, and unbiased.
Denning (1999) describes eight major components for that initiative: (1) building
‘communities of practices’ (whose core members are cross-cutting thematic groups); (2)
developing computer databases for storing and disseminating the World Bank’s exper-
tise; (3) establishing help desks and advisory services; (4) creating a directory of
expertise; (5) providing key sectoral statistics; (6) providing access to information about
World Bank operations; (7) creating opportunities for professional dialogues, and (8)
developing external access and outreach.
For this discussion we will focus on a core element of KMS, the nature of the
knowledge to be included in knowledge databases. We limit our discussion to the
application of KMS to development co-operation in education, taking as a case in point
the education-focused KMS materials being set up by the World Bank.
An essential rst step the World Bank took was the speci cation of the categories for
the knowledge to be collected and stored, for the categorisation is itself as much a part
of knowledge generation as data collection and interpretation.
To create several of those databases, the World Bank asked the premier US
professional organisation in international and comparative education, the Comparative
and International Education Society (CIES), to identify academicians willing to produce
Knowledge Management Systems 327
It is important to note several critical steps here: (1) by selecting the categories the
World Bank determined unilaterally which education issues mattered most; (2) by
seeking professionals in the North, the World Bank granted greater legitimacy to
knowledge produced in the North (and in English); (3) by reducing research knowledge
to a few statements, situational conditions and features delimiting the research ndings
were discarded, resulting in knowledge that is fragmented, reduced to its minimum
expression, and decontextualised; and (4) by working through CIES to prepare the
abstracts, the World Bank bought instant legitimacy for its project. Notwithstanding the
recruitment of senior CIES scholars, the World Bank retained control over the content
of the databases, rejecting without explanation several of the abstracts that were prepared
and asking for “improvement in the quality of some of the annotated notes on particular
sources” (comment by participant US professor, March 2000).
and approved in the North before being incorporated into the corpus of of cial
knowledge. As the information that is collected in the South is shaped and framed by its
Northern interpreters, the of cial knowledge collectors will have important though
largely invisible authority over what is to be regarded as knowledge and over the
constructs used to organise it, for example, ‘indigenous’, ‘traditional’, and ‘authentic’.
power centers will improve our ability to deal with persisting problems. One conse-
quence of the construction of highly summarised and decontextualised knowledge
databases is the implicit assumption of the universality of development knowledge.
Shorn of their situational speci city and limiting conditions, cautious observations are
transformed into ‘best practices’, ostensibly applicable nearly everywhere. Moreover,
excessive trust may be placed on such dubious forms as ‘just-in time knowledge’ and
‘just-enough knowledge’ (APQC, 1997).
Given their origins, it also seems likely that the World Bank’s KMS materials will
emphasise knowledge that is explicitly linked to the economic sphere and that is
assumed to have the greatest potential to increase productivity. Knowledge not explicitly
linked to the standard development model, perhaps especially humanistic knowledge and
knowledge that assumes alternative development perspectives, is less likely to be
Downloaded by [George Mason University] at 16:43 24 December 2014
included. An additional homogenising effect of KMS is that since most of the ‘quality’
research will be found in English, the language of KMS will also be English and this
dominance not only will not be contested but taken as natural.
KMS is justi ed by the World Bank and other institutions adopting it as a way to
provide information for decision-makers. There are two problematic assumptions here.
The rst is the linear notion of policy-making, in which research leads to knowledge
which in turn guides policy and decisions. It is clear, however, that research-supported
knowledge is often used to justify and legitimate decisions previously reached on other
grounds . The second untenable assumption is that the quality and utility of knowledge
are independent of their context, source and presenter. Obviously, information presented
to a decision-maker by a superior of cial may well have a different impact were the
same information be presented by a women-led NGO. Where the World Bank provides
both funding and knowledge, its knowledge is likely to have greater in uence and
legitimacy than knowledge from other sources. The importance attached to the KMS
thereby both legitimises the knowledge it proffers and at the same time makes it dif cult
Downloaded by [George Mason University] at 16:43 24 December 2014
Underlying all of the efforts (of the future) GDN is the pursuit of knowledge—
Knowledge Management Systems 331
global knowledge about general principles, local knowledge about how these
general principles play out in the multitude of local contexts over our vast
globe—knowledge based on well-constructed theories and meticulous analysis
of empirical evidence (cited in King, 1999, p. 75).
Despite the intentions to produce inclusive knowledge, major social science institutions
from developing countries such as CODESRIA (Africa), CLACSO (Latin America),
and ADIPA (Asia) were not present at the Berlin meeting. A working group created a
month later by the World Bank to moderate an online discussion of the organisational
structure for the GDN comprised mostly economists and institutions from the North
(Gamelin, 1999; King, 1999)—a development that augurs an intellectual dominance not
only by the North but also a reduced number of disciplinary perspectives.
Downloaded by [George Mason University] at 16:43 24 December 2014
Conclusion
KMS seems to be an effective and modern tool, with promises of speed, easy access,
uniform interface between users and data sources, high ability of retrieval through
categorisation, and reliance on expertise. In education, however, it risks presenting
access to knowledge in fragmented and decontextualised ways, introducing a layer of
mediators whose view of knowledge and intentions about its use may not coincide
with those of the primary users, and who in fact may be bent on presenting a
perspective that fosters the virtues of privatisation, decentralisation, assessment, and the
reduced state.
Notwithstanding its democratic potential and promise, KMS approaches are likely to
reinforce existing power relations, both within and across countries. At the same time,
they may foster the growth of an intellectual élite operating globally but located
primarily in the North. The working assumptions of this élite are that key knowledge is
purely technical, developed and re ned largely in the North, and that, while anyone may
contribute, all contributions must meet the tests of scienti c rigor, reliability, and
validity designed and implemented by a small élite, also largely but not entirely from
the North.
Political openings in some countries may permit some realignments, but where
information is, at least formally, assigned high priority and value and where (reports of)
research outcomes provide legitimacy, challenges to the political economy of knowl-
edge will be dismissed as non-scienti c or, even worse, anti-scienti c. Entrenching one
organisation, or the external funding and technical assistance agencies more generally,
as the accepted arbiters of relevant development information and knowledge enables
them to exercise vast control that is not only unchallenged but largely unchallengeable.
For a poor community in the South, entrusting its knowledge to a remote computer in
the North and its largely invisible managers is not a strategy for promoting either
democratic participation or self-reliance.
If the power differentials are not narrowed between countries and if already hege-
monic international agencies position themselves in the role of knowledge arbiters, we
might be crafting a future in which homogeneous knowledge from a single conceptual
perspective and methodological approach prevail.
REFERENCES
ADESIDA, O. (1998) Creating the African information and knowledge society. Special issue, Information,
Knowledge and Africa’s Development , African Development Review, 10(1), pp. 239–254.
APQC (1997) Using Information Technology to Support Knowledge Management (Washington, DC, American
Productivity and Quality Center).
BANK ’S WORLD (1997) Building the ‘Knowledge’ Bank. Washington, DC, The World Bank, 5 December ,
pp. 9–11.
CASTELLS, M. (1998) The Information Age: economy, society and culture. Vol. III. End of millennium (Malden,
MA, Blackwell).
CURRY, J. (1997) Dialectic of knowledge-in-production : value creation in late capitalism and the rise of
knowledge-centere d production, Electronic Journal of Sociology www.sociology.org/content/vol002.003/
curry.html.
DENNING, S. (1999) What is knowledge management ? Paper prepared as background for World Bank, World
Development Report 1998/1999: Knowledge for Development (Washington, Oxford University Press for the
Downloaded by [George Mason University] at 16:43 24 December 2014