Romblon State University: Office of Student Affairs and Services

Romblon State University
FOREWORD
Welcome students to your new home away from your home, the Romblon State University!
For the next four or five years, you will be spending most of your time in this learning institution
being your partner as you prepare to join the manpower needs of the society and pursue to achieve
your goals in life.
While adjustment in college life is an art, it isn’t easy at all. This Student Handbook is
therefore intended to provide the students basic information on matters affecting student life. It
gives important policies and regulations that could enlighten students in their daily dealings with
varied situations and at the same time help them balance their academic life and make it more
meaningful and worthwhile.
Students should familiarize themselves on the contents of this handbook and own a copy
of it for ready reference and guide. It is our hope and strong desire that the handbook will unify
the administration, faculty and students in their effort in serving with honor and excellence.
May the Almighty God bless our students in every way.
Office of Student Affairs and Services
RSU Student Handbook Page 1

Chapter 1
History of Romblon State University
The Romblon State University started its humble beginnings as a Farm School in 1915 known as
the Odiongan Farm School. The following is the brief historical metamorphosis after its founding
year:
1930 – The Odiongan Farm School was converted into Odiongan Rural High School (ORHS)
offering complete Secondary Course headed by a Principal but under the supervision of the
Schools Division Superintendent. among its former teachers was Mr. Francisco F. Saguiguit,
retired Commissioner of the Agricultural Productivity Commission.
1947 – The Odiongan Rural High School was converted into Odiongan High School (OHS), a
provincial high school offering the General Type A Curriculum.
Dec. 01, 1956 – Odiongan High School was converted under RA No. 1391 into a Secondary
Curriculum and was named Odiongan National Agricultural School (ONAS).
1958 – ONAS remained as a regional school but the name was changed to Romblon National
Agricultural School (RONAS) by virtue of the General Appropriation Act of that year.
July 01, 1965 – RONAS was converted into Romblon National Agricultural College (RONAC)
under RA No. 4286.
1969 – The name RONAC was incidentally shortened to Romblon Agricultural College (RAC) as
carried by the General Appropriation Act (GAA) of that year.
1972 – Partial implementation of college programs by offering the Technical Course leading to
Associate in Agricultural Technology (AAT). The opening of this junior college program then was
subsidized by the appropriations for the secondary program.
1975 – Full implementation of the college program with the opening of three degree courses.
Bachelor of Science in Agriculture (BSA). Bachelor of Science in Agricultural Education
(BSAgEd) and Bachelor of Science in Home Technology (BSHT).
May 18, 1983 – Approval of BP 393 converting the Romblon Agricultural College into a State
College known as the Romblon State College (RSC) by the late President, His Excellency
Ferdinand E. Marcos.
Sept. 30, 1983 – Inauguration of the Romblon State College.
1985 – RSC fully operated as a State College under its own budget.
Jan. 12, 2001 – The former Romblon College of Fisheries and Forestry (RCFF) created under
Batas Pambansa Blg. 553 was fully integrated to Romblon State College-Odiongan, Romblon by
virtue of BOT Resolution No. 3, S. 2001 date January 12, 2001, and named RSC Tablas Campus
which later was renamed as RSC-Tablas Branch through joint resolution of the Administrative and
Academic Councils inconformity with IGI-CSI issued under MEMO Order Number 27, S. 2000.
Feb. 28, 2001 – Likewise, the former Sibuyan Polytechnic College (SPC) which was also created
by virtue of BP 614, was fully integrated to Romblon State College through BOT Resolution No.
11, S. 2001 on February 28, 2001, and was named and renamed RSC-Sibuyan Campus and RSC-
Sibuyan Branch respectively.
Oct. 14, 2009 – The Romblon State College was converted into Romblon State University by
virtue of Republic Act 9721 entitled, “AN ACT CONVERTING THE ROMBLON STATE
COLLEGE IN THE MUNICIPALITY OF ODIONGAN, PROVINCE OF ROMBLON INTO A
STATE UNIVERSITY TO BE KNOWN AS THE ROMBLON STATE UNIVERSITY AND
APPROPRIATING FUNDS THEREFORE”. The House Bill No. 5217, authored by Hon.
Eleandro Jesus F. Madrona, Congressman, Lone District of Romblon, paved the way for the
conversion of Romblon State College into a State University.
CHAPTER 2
VISION, MISSION AND OBJECTIVES
The University as a state institution shall administer its affairs in accordance with its
Charter, RA 9721 and with the general laws of the country in so far as they are applicable. The
University upholds the humanistic philosophy of education. It is therefore committed to:
a). Enhance the individual’s potentialities to the optimum;
b). Promote physical, intellectual, social, emotional and spiritual well-being of the
youth;
c). Recognize the learner as the center of pedagogical efforts; and
d). Transform the educated individual to become a man for others.
VISION
A research-based academic institution committed to excellence and service in nurturing
globally competitive workforce towards sustainable development.
MISSION
Romblon State University shall nurture an academic environment that provides advanced
education, higher technological and professional instruction and technical expertise in agriculture
and fisheries, forestry, engineering and technology, education, humanities, sciences and other
relevant fields of study and collaborate with other institutions and communities through
responsive, relevant and research-based extension services.

QUALITY OBJECTIVES
As a state institution of higher learning, the primary aim is to implement a wide range of
curricular programs with instruction, research, extension and production as essential
components.
Specific Objectives:
In addition and in support of the mission and policy statements embodied in the Charter,
the University specifically aims to:
1. To ensure that all academic programs and institutional systems are compliant with
statutory and regulatory requirements.
2. To ensure that institutional systems are fully certified by national and international
system assessment bodies.
3. To ensure that all programs are fully accredited by the national and international
academic accreditation bodies.
CHAPTER 3
THE UNIVERSITY CORE VALUES
Stewardship. Everything that we have today is borrowed. Our influence, our power, our
environment and our lives. Let us make use of them responsibly and conscientiously
because we will never pass this world again.
Competence. An academic institution run by competent people will never go astray.

Competence is knowing our job and doing it beyond what is expected of us.
Resilience. We must be strong in trying times, never to surrender nor believe in defeat. Let
failure be our defining moments.
Integrity. To be persuasive, we must be believable; to be believable, must be credible; and

to be credible, we must be truthful. This is integrity.
Balance. Life is best lived in harmony. Balance then is crucial to a good life. RSU
embraces the concept of understanding life and how to keep it best in balance. When there
is balance, there is order. This is our holistic approach to the total development of man.
Excellence. There is still no substitute for excellence. It is hard to achieve but it can start
as a habit.
Service. Community service and development is what makes a University, otherwise we

become an academic institution for nothing.

CHAPTER 4
THE UNIVERSITY HYMN
Onward Alma Mater dear,Romblon State University

We are your sons and daughters, and forever we’ll cherish thee
A torch in every endeavor, leads us to the best of our future
Makes our days and dreams come true
Long Live, RSU
CHORUS I
Romblon State University our brightest guiding light.
As we chart our destiny, as we battle for the right
The cradle of our dreams, the home where young hearts learn
Romblon State University Our Alma Mater Dear!
Even we are far away

Your thoughts and memories in us remain.
And in the face of trials we’ll raise, your banner high
CHORUS II
Romblon State University in our lives you reside.
Your noble cause and legacy our, honor and our pride.
(Repeat the last 4 lines of Chorus I)
CHAPTER 5
CURRICULAR PROGRAMS
MAIN CAMPUS:
1. COLLEGE OF ARTS AND SCIENCES
Bachelor of Science in Biology
Bachelor of Arts in Political Science
Bachelor of Arts in English
Bachelor of Science in Public Administration
2. COLLEGE OF BUSINESS AND ACCOUNTANCY
Bachelor of Science in Business Administration
Bachelor of Science in Business and Accountancy
Bachelor of Science in Hospitality Management
3. COLLEGE OF EDUCATION
Bachelor of Elementary Education
Bachelor of Secondary Education
Major in Technology and Livelihood Education
Major in General Science
Major in Filipino

Major in English
Major in Biological Science
Major in Mathematics
Major in MAPEH
Major in Physical Education
4. LABORATORY SCIENCE HIGH SCHOOL
Junior High School
Senior High School
5. COLLEGE OF ENGINEERING AND TECHNOLOGY
Bachelor of Science in Agricultural & Biosystems Engineering
Bachelor of Science in Civil Engineering
Bachelor of Science in Mechanical Engineering
Bachelor of Science in Electrical Engineering
6. COLLEGE OF AGRICULTURE, FISHERY & FORESTRY
Bachelor of Science in Agriculture
7. INSTITUTE OF INFORMATION AND TECHNOLOGY
Bachelor of Science in Information Technology
8. INSTITUTE OF CRIMINAL JUSTICE EDUCATION
Bachelor of Science in Criminology
7. INSTITUTE OF GRADUATE SCHOOL
Master of Arts in Education Leadership and Management
Master of Arts in Education
Major in Mathematics Major in Science
Major in English
Major Home Economic
Master of Arts in Business Administration
Master of Arts in Public Administration
Master of Science in Agriculture
Major in Animal Science
Major in Crop Science
Master of Engineering
Major in Civil Engineering
Major in Electrical Engineering
Major in Mechanical Engineering
Doctor of Philosophy in Educational Management
SATELLITE CAMPUSES:
1. RSU- School of Arts, Science & Technology -Romblon Campus
Major in English
Major in Filipino
Major in Financial Management

2. RSU-School of Agriculture & Environmental Sciences -Cajidiocan Campus
Bachelor in Agricultural Technology
3. RSU- School of Industrial Technology-San Fernando Campus
Major in Filipino
Major in English
Major in Biological Sciences
Bachelor of Science in Hotel and Restaurant Management
Bachelor in Technical-Vocational Teacher Education (BTVTEd)
Bachelor of Technology and Livelihood Education (BTLEd)
Major in Home Economics
Bachelor of Science in Information and Technology
Continuing Education Program (CEP)
Master of Arts in Education
4. RSU- School of Inland Fisheries- Sta. Fe Campus
Bachelor of Science in Fisheries
Major in English
5. RSU- School of Fisheries & Technology- Sta. Maria Campus
6. RSU-School of Fisheries & Technology-San Agustin Campus
7. RSU- San Jose Campus
AB Political Science
Computer Operations Programming
8. RSU– School of Fisheries and Forestry- San Andres Campus
Bachelor of Science in Fishery
Certificate in Computer Operations & Programming
9. RSU– School of Agro-Forestry – Calatrava Campus
Bachelor of Science in Fishery

CHAPTER 6
STUDENTS’ ADMISSION, REGISTRATION, AND RETENTION CODE (SARaR)
GENERAL ADMISSION/ENTRANCE EXAMINATION AND QUALIFICATION
Article 1. Entrance Requirements

Section 1. The entrance requirements shall be as prescribed by the different
colleges/campuses/institutes or units and approved by the BOR.
Section 2. Foreign students shall be required to meet the prescribed entrance requirements.
Article 2. Admission
Section 1. No qualified applicant shall be denied of admission to the University academic
programs because of age, sex, ethnic considerations, or religious beliefs or
affiliations.
Section 2. Every applicant for admission to the University degree programs must meet the
entrance requirements prescribed by the University and concerned
college/campus/institute. Provided, that the number of quota or slots for the classes
in the program would allow.
Section 3. Only student who has been duly registered shall be admitted to his/her classes.
RULES FOR REGISTRATION
Article 3. Registration
Section 1. All Applicants must register at the prescribed registration period with the
following entrance requirements:
1.1 For Graduate School applicants:

a. Original Transcript of Records;
b. Honorable dismissal (for transferees);
c. Recent 2”x2” ID Picture in white background, business attire, without glasses, and
with name tag and signature; and
d. Permit to study;
*Require industry experience/eligibility for grad students
*Applicants should be qualified during application
1.2 For Graduating K-12

1. Senior High School (Form 138) Card with complete grades of FIRST SEMESTER;
2. Scanned Copy of Certification from the Principal that the student is graduating from
Senior High School; and
3. Recent 2”x2” ID Picture in white background, business attire, without glasses, and
with name tag and signature.
1.3 For BEC (Non-K12) and K-12 Graduate

1. High School (Form 138) Card with complete grades;
2. Honorable Dismissal; and
1.4 For College Transferee

1. Transcript;
2. Honorable Dismissal; and
1.5 For Junior High School

1. Elementary (Form 138) Card with complete grades; at least 85% general average
for the semester
2. Certificate of Good Moral Character; and
1.6 For Senior High School

1. Junior High (Form 138) Card with complete grades; at least 85% general average
for the last semester
2. Certificate of Good Moral Character; and
Section 2. Applicant who registered after the prescribed period shall not be considered as
eligible to take the admission examination.
Section3. The Applicant who failed to take the entrance examination on the prescribed
period will be removed in the system five (5) days after the last day of the admission
examination schedule.
Section 4. A first-come-first served basis will be the ruling in the auction courses.
Section 5. Registration on the courses subject for auction will be scheduled two (2) weeks
after the release of the entrance examination and qualification results within 15
official working days.
Section 6. Student who wishes to cross-enroll in any other institution must have a written
permit from the Dean, Director, or Registrar. The permit shall state the subject
title(s) and the total number of units for which the student shall register.
Section 7. Cross enrollment in colleges/institutes/campus within RSU is allowed.
RULES FOR ADMISSION/ENTRANCE EXAMINATION AND QUALIFICATION
Article 4. The Entrance Examination and Qualification

Section 1. Entrance Examination------------------60%

Qualifying Grades------------------------40%
Total----------------------------------------100%
Section 2. Result Classification of College Entrance Examination and Qualification

(a) Passed- An applicant who passed the Entrance Examination and Qualification, and
ranked as listed qualified in the quota or slots available of the concerned
college/institute/campus.
(b) Waitlisted - An applicant who passed the Entrance Examination and Qualification
and ranked as listed qualified outside the quota or slots availability of the
concerned college/institute/campus, has the privilege or opportunity to apply to
be qualified if he/she shall be contacted by the Dean/Director of the concerned
college/institute/campus. The applicant shall be contacted if any of the classified
Passed applicants are disqualified in the admission and qualification of the
concerned college/institute/campus. Applicant on this classification is a
continuation of ranking of the classified Passed. The first ranked waiting listed
is the priority for substitution of the Passed applicants.
(c) Failed- An applicant who did not pass the Entrance Examination and Qualification.
They will not be allowed to apply to any college/institute/campus. They may
take another entrance examination after a year subject to the same rules and
regulations of the Office of Admission. Names will not be included in the posting
of the passers and waitlist of the Entrance Examination and Qualification.
Section 3. Cheating of Any Form during Entrance Examination. Applicants who are found
cheating during entrance examination will be automatically barred and disqualified
to apply in any colleges/institute/campuses of the University for one (1) year.
Section 4. The entrance examination result is valid only for two (2) Semesters from the
time it was taken provided that there are available slots from the
College/Institute/Campus.
Article 5. Qualification of Grades. All maintaining grade and admission GWA requirements
for the new entrants, transferee, and shiftee as stated in CHED Memorandum Circular
(CMO) of the respective courses are automatically the qualifying grades of any course in
the University.
Article 6. Localization. The applicant will be assigned by the admission office to take their
courses to the college/institute/campus where the courses he/she is applying for is
available and is nearest to his town of residence; provided, that the quota or slots for the
number of classes in the program would allow.
RULES FOR RETENTION

Article 7. Retention. Each college/campus/institute shall formulate its retention policy subject to
the approval of the President through the Academic Council.
Article 8. Classification of Applicants

Section 1. Applicant shall be classified as follows:
a. Regular - A fresh graduate from senior high or certified by the school principal as
in the graduating class. They can be also a graduate of the Basic Education
Curriculum (BEC) and/or graduate of the Alternative Learning System (ALS).
ALS graduates shall have endorsement as eligible to pursue higher education.
b. Transferees – An applicant which will come from other schools or universities who
seeks entry into the university.
c. Shifter- A student who is within the university who is seeking to change another
course subject to the policy of the college/campus/ institute and provided that
the quota or slots for the number of classes in the program would allow.
d. Returnee- A student who applied for Leave of Absence (LOA) who wishes to return
to the University.
Section 2. Other classifications of students are as follows:
a. Freshman – A freshman is a student who is enrolled and is attending class in
subjects of the first year of his/her curriculum or is earning 25% of the total
number of units required in the entire four-year degree program, or 20% in the
case of the five-year degree program.
b. Sophomore – A sophomore is a student who has satisfactorily completed the

prescribed subjects of the first year of curriculum, or is finishing more than 25%
but not more than 50% of the total number of units required by his/her entire
four-year degree program, or more than 20% but not more than 40% of the total
number of units required in the case of a five-year degree program.
c. Junior – A junior is a student who has completed the prescribed subjects of the first
two years of his/her curriculum or is finishing more than 50% but not more than
75% of the total number of units required by his/her entire four-year degree
program, or more than 40% but not more than 60% of the total number of units
required in the case of five- year degree program and had attempted to take Civil
Service Examination of any level of whatever results.
d. Senior – A senior is a student who has completed the prescribed subjects of the first,
second, and third year curriculum or is finishing more than 75% of the total
number of units required by his/her entire four-year degree program and

attempted to take Civil Service Examination of any level if he failed while at
Junior classification.
In the case of the five-year degree program, one is classified as a pre-senior
student if he/she has finished more than 60% but not more than 80% of the total
number of units required by his/her five-year program. In the case of a five-year
degree, one is classified as a senior student if he/she has completed the prescribed
subjects of the first, second, third, and fourth year of his/her curriculum or has
finished more than 80% of the total number of units required by his/her
curriculum and attempted to take Civil Service Examination of any level if
he/she failed while at Junior classification.
Article 9. Academic Load

Section 1. One lecture unit is equivalent to eighteen (18) hours of instruction within a
semester or summer term. One laboratory unit is equivalent to three (3) contact
hours.
Section 2. An undergraduate student shall carry the prescribed number of units in the
program per semester/term. A graduating student, as a special case, may be
permitted to carry more than the prescribed number of units on his/her last semester
with the recommendation of the dean/director and approval of the registrar.
Section 3. In the mid-year term, the normal load for undergraduate students is six (6) units
of technical or laboratory subjects or nine (9) units of non-laboratory subjects. In
exceptional cases, a graduating student may be allowed to carry nine (9) units of
laboratory subjects or twelve (12) units of non-laboratory subjects.
Section 4. For a graduating student, he/she can take simultaneously the pre-requisite and
the succeeding course provided that he/she passes the pre-requisite. Otherwise, both
subjects will be considered as failed.
Section 5. Student who is scholastic delinquent is not allowed to have an overload.
Section 6. For transferee, college/institute/campus concerned shall assess the student’s
credited load vis-à-vis the program’s prospectus.
Section 7. Graduate students may carry a maximum of twelve (12) units academic load
during the regular semester and nine (9) units during summer.
Article 10. Attendance

Section 1. The rules on attendance laid down herewith shall be followed in all
colleges/campuses/institutes. When the absence of a student reaches 20% of the
stipulated number of hours of recitation, lecture, laboratory, or any other scheduled
work in one course, he/she shall automatically be dropped from the course by the
teacher. The teacher is required to report the case to the registrar through the Dean.
If 60% or more absences are unexcused, the student shall be given a grade of "5.0"
otherwise, he/she shall be merely dropped without a grade.
Section 2. Excuses for absences shall be obtained from the Program Chair, Director of each
college/campus/institute concerned to be presented to the teacher concerned not
later than the following session of the class after the date of the student’s return to
school. Excuses shall be for time missed only. All work covered by the class during

absence shall be made up by the student to meet the teacher’s required points/grades
within a reasonable time.
Section 3. The University Physician may issue a certificate of illness. Medical certificates
of duly licensed physicians shall be honored.
Section 4. Whenever the student has been absent from a class for three consecutive class
meetings, a report thereof shall be sent immediately by the teacher concerned to the
Adviser of the College or Institute. The Adviser shall notify the Director of the
OSA, call the student, and correspondingly notify the parents or guardian
immediately.
Section 5. Late enrolment shall be considered as time lost by absence.
Section 6. Three tardy arrivals shall be equivalent to a one-hour absence. Tardy arrival is
recorded when a student arrives in class after the teacher has called the roll.
Absence is the non-appearance of the student in class or class activity for the entire
class period.
Section 7. Under flexible learning modality, the college/institute/campus may implement
alternative guidelines in lieu of physical attendance of students subject to approval
of the Vice President for Academic Affairs.
Article 11. Refund of Fees for non-TES/FHE beneficiaries

Section 1. Students who are granted honorable dismissal or leave of absence, or voluntary
withdrawal from the University shall be entitled to a refund of their tuition and
other fees only following the schedule:
a. Within five school days from the opening of classes = 75%
b. Within twenty school days from the opening of classes = 50%
c. Beyond twenty school days from the opening of classes = No refund
Section 2. In the case of students who withdraw before the opening of classes, all tuition
and other fees except entrance and matriculation fees shall be returned.
Section 3. In case of a student’s death or physical incapacity during the semester, all fees
shall be refunded upon request of the family.
Section 4. A full refund of the tuition fee for a course may be allowed only in case of the
forced dropping of the course by the administration.
Section 5. Any student who is drafted for military training following the National Defense
Act may be refunded the proportional part of the total amount paid for his/her
tuition and/or other fees for the term during which he/she is drafted.
CURRICULAR CHANGES
Article 12. Dropping and/or Adding of Subjects, Changing of Classes

Section 1. A student may, with the knowledge of the instructor of the subject and with the
consent of the adviser and the Program Chair, drop a subject by filling in the
prescribed form.
Section 2. A student may add or drop subjects within one week after the opening of classes.
Section 3. The student then passes the forms to the College, Registrar, and Cashiering Unit.

Section 4. A transfer of student to another class/section shall be made only with the consent
of the instructor concerned provided, that the quota or slots for the number of
classes in the program would allow.
Article 13. Request for Unscheduled Subjects/Classes on Special Arrangement

Section 1. Subjects unscheduled for a given term may be offered upon written request of
at least fifteen (15) students, duly endorsed by the Dean/Director and approved by
the University Registrar. If the minimum number of students is not met, the
requesting students shall cover the expenses for the unscheduled classes.
Section 2. Subjects may be scheduled by the program Chairman upon approved by the
Dean to be offered in a term when needed by at least five (5) graduating students
provided that written request to the University Registrar is made at least two (2)
weeks before the start of the registration.
Article 14. Changing of Subjects

Section 1. Every subject substitution must be based on at least one of the following:
a. When a student is enrolled in a curriculum that has been superseded by a
new one
a.1. For a returning student under a superseded curriculum, the Program
Chair shall evaluate the performance of the student based on his/her
compliance with the subject requirements and good standing in terms of
his/her grades. If the student has a good standing, the Program Chair shall
recommend that the student may still continue with the old curriculum.
Otherwise, the Program Chair shall recommend and inform the student that
he/she has to follow the new curriculum.
b. When there is a conflict of schedule between the two subjects;
c. When the required subject is not offered.
Section 2. Every petition for substitution:
a. Must be between subjects very similar in content and with the same number of
units; and
b. Must be approved by the Dean/Director and University Registrar upon the
recommendation of the adviser.
Section 3. An approved petition for substitution in the mid-year term must be submitted to
the Office of Admission within one week in the regular semester, the approved
petition must be submitted within two weeks for consideration in the records of
students. A petition submitted thereafter shall be considered for the following term.
Section 4. No substitution shall be allowed for any subject prescribed in the curriculum in
which the student has failed or received a grade of “5.0” except when, in the opinion
of the Dean/Director concerned, the proposed substitute covers substantially the
same subject matter as the required subject.
Section 5. All applications for substitution shall be acted upon by the Dean/Director
concerned within three (3) days from submission. In case the action of the
Dean/Director is adverse to the recommendation of the adviser, the student

concerned shall be notified immediately, and he/she may appeal to the Registrar
and may be elevated to the Vice President for Academic Affairs if needed.
Article 15. Transfer Students

Section 1. Transfer students may be admitted to the University except for colleges that have
special provisions for the transferee. The following conditions should be met:
a. Must present to the Admission Office, campus/school previous academic records
duly signed by the registrar of the school he/she came from;
b. Shall be on probation until official Transcript of Records from the school last
attended is received;
c. Only subject with grades that meet the requirement of the program PSG shall be
credited based on validation.
d. Shall complete in the University at least 50% of the units required for graduation
in his/her courses;
e. Must submit a certification of honorable dismissal and good moral character;
f. Must fulfill requisites in Section 2 Article 18 of this code;
g. Must be among those included to fill up quota/slots set by the
College/Institute/Campus and Office of the Admission.
Section 2. A degree holder may be given credits for equivalent courses without validating
them, but such credits must not exceed 50% of the total number of units required
for graduation. The subjects to be credited shall be assessed by the Admission
Office then forwarded to the Registrar, then Dean/Institute concerned and will be
forwarded back to Registrar
Section 3. Transferee students who will be classified as Juniors must attempt to take Civil
Service Examination of any level of whatever results or for Senior who attempted
to take Civil Service Examination of any level if he failed during or did not attempt
it before while at Junior classification.
Section 4. Each college or unit may promulgate rules on admission and granting of credits
to transfer students consistent with the general rules set by this code.
RULES ON RESIDENCY & SCHOLASTIC DELINQUENCY
Article 16. Scholarship. A scholar who at the end of the semester cannot meet the grade
requirement of the scholarship other than TES/FHE shall be disqualified.
Article 17. Scholastic Delinquency

Section 1. The faculty of a college or unit shall approve suitable actions governing
undergraduate delinquent students. These are the following:
a. Warning – Any student who, at the end of the semester, obtains final grades below "3.0"
in 25% to 48% of the enrolled total number of academic units enrolled;

b. Probation – Any student who, at the end of the semester, obtains final grades below "3.0"
in 50% to 75% of the enrolled total academic units of the subjects
c. Dismissal –A student shall be dropped from the roll or encouraged to shift to other
courses within the University, if he/she obtains final grades below “3.0” in more than
75% of the enrolled subjects total academic units of the subjects provided, that the
quota or slots for the number of classes in the program would allow.
Section 2. Any student on probation, following the provisions of the preceding Section (b),
who again fails in 50% or more of the total number of units in which he/she receives
final grades, shall be dropped from the roll of the college subject to the provisions
of the preceding Section (c).
Students under Probation shall only be allowed to enroll a maximum of 12 units on
the succeeding semester. A student shall not exceed three (3) times under Probation
status.
Section 3. Any student who, at the end of the semester, obtains final grades below "3.0" in
100% of the Academic Units shall be permanently barred from re-admission to the
University.
Section 4. Disqualification from enrolment cited in the above paragraph does not apply in
cases where grades of "5.0" were due to students' unauthorized dropping after mid-
semester and the student's poor class standing. A grade of "5.0" shall be counted
against him/her.
Section 5. A grade of “Inc” shall be included in the computation to evaluate scholastic
standing: when it is replaced with a numerical grade, the latter shall be included in
the grades during the semester when the removal is made. The grade shall be given
maximum grade of 1.50 upon compliance of incomplete requirement. All Inc.
grades shall first be complied with before transferring or shifting to another
program.
Section 6. Students enrolled in any board courses of the university that receives three (3)
“Inc” and/or 4.0 in a semester will be advised to shift course to any non-board
course provided, that the quota or slots for the number of classes in the program
would allow and other requirements of the college/institute where he/she is about
to shift has complied.
Section 7. Students from board courses may shift in any board courses and is allowed for
only 2 times within the university provided that the quota or slots for the number
of classes in the program would allow and other requirements of the
college/institute where he/she is about to shift is complied with and did not reach
the MRR in staying in the university.
Section 8. All students in non-board courses are not allowed to shift to board courses.
Article 18. Honorable Dismissal

Section 1. Honorable Dismissal is voluntary withdrawal from the university with the
consent of the University Registrar or Director of the Admission or his/her
authorized representative. All accounts with the University shall be settled before

a statement of honorable dismissal can be issued. The statement shall indicate that
the student withdraws in good standing as far as character and conduct are
concerned. A certification of good moral character may be issued separately.
Section 2. A student in good standing who desires to sever his/her connection with the
University shall present a written petition to this effect, signed by his/her parents or
guardian addressed to the University Registrar. If the petition is granted, the student
shall be granted honorable dismissal.
Section 3. A student who leaves the University for the reason of suspension, dropping, or
expulsion due to disciplinary action shall not be entitled to honorable dismissal.
Should he/she be permitted to receive his/her transcript of records or certification
of his/her academic status from the University, it shall contain a statement of the
disciplinary action rendered against him/her.
RULES FOR LEAVE OF ABSENCE AND RESIDENCY
Article 19. Leave of Absence (LOA)

Section 1. Leave of absence from the study must be sought with a written petition signed
by the parent or guardian to the University Director of Admission stating the reason
for such request and specifying the period of the leave which must not exceed one
academic year.
Section 2. Withdrawal from the University without formal leave of absence shall be a
ground for the curtailment of registration privileges and continuity of counting
his/her residency.
Section 3. Any student who did not apply for LOA at a prescribed time will be subjected
to continual residency.
Article 20. Maximum Residency Rule (MRR)

Section 1. All doctoral students must attain candidacy to the degree within five (5)
academic years from the date of admission and must have completed all
requirements within seven (7) academic years.
Section 2. If student cannot comply with MRR, he/she allowed a maximum of two (2) years
extension, provided that they enroll in three (3) refresher course related to their
specialization. Students are required to re-enroll in the courses taken more than nine
(9) years ago and get new grades for these.
Section 3. All dissertation writing must be finished within three (3) years from the time of
title/concept paper defense. Otherwise, the student is required to change his/her
research problem and go through the process of title/concept paper defense over
again.
Section 4. All master’s students must attain candidacy to the degree within three (3)
academic years from the date of admission and must have completed all
requirements within five (5) academic years.
Section 5. If graduate students cannot comply with MRR, they are allowed a maximum of
two-years extension provided they enroll in a three (3) penalty course related to

their specialization. Students are required to re-enroll in the courses taken more
than seven (7) years ago and get new grades for these.
Section 6. All college students scheduled for four (4) years course, must finish the course
in a maximum of five (5) years and for five (5) years courses in a maximum of six
(6) years.
Section 7. If college students cannot comply with MRR, they are allowed a maximum of a
year extension provided they will pay their tuition and miscellaneous fees following
the Unified Student Financial Assistance System for Tertiary Education
(UniFAST).
Section 8. For new undergraduate students, a bridging program shall be required for
students whose strand in senior high school is not aligned with his/her choice of
bachelor program. 15 units is required for the bridging program.
Section 9. For graduate students, the Dean may recommend a bridging program if the
students’ industry experience or educational background is not aligned with the
graduate program he/she is planning to take.
RULES FOR ENROLLMENT
Article 21. Prescribed Schedule.

Section 1. For First Semester:
Enrollment for All First Year-First Week
Enrollment for All Second Year-Second Week
Enrollment for All Third Year-Third Week
Enrollment for All Fourth and Fifth Year-Fourth Week
Late Enrollment for All Year Level with Fine-Fifth Week
Section 2. For Second Semester:
Enrollment for All Year Level –Two weeks Semestral break
Late Enrollment for All Year Level with Fine-One week from the first day of class.
Section 3. For Mid-Year Term
Enrollment for All Year Level –Two weeks Semestral break
Late Enrollment for All Year Level with Fine-One week from the first day of class.
Article 22. Qualification. Those who passed or qualified only in the Entrance Examination and
Qualification of the Office of the Admission and qualified from the prescribed admission
of the concerned college/institute/campus shall be eligible to enroll in the University in
compliance with Article 2 and 3 of this code.
Article 23. Denial of Enrollment. The student who wishes to enroll beyond the prescribed late
enrollment period shall be denied enrollment for the current semester.
REQUIREMENTS FOR GRADUATE STUDENTS

Section 1. Students

No student shall be denied of admission to GEPS provided she/he passed the physical and
mental examinations by the university and shall qualify to the admission requirements of the
program.
A. Admission
a. Admission Requirements for Doctoral Students
The Doctor of Philosophy in Educational Management (Ph.D.) aims to develop the
capacities of teachers and other education professionals for developing new knowledge and
strategies in specific areas within the broad field of educational science and practice such programs
shall focus on the development and validation of new theories, models, programs, and practices
about the different aspects of the educational process (CHED MEMO NO. 53 s 2007).
This academic degree program is designed to provide the knowledge, research skills,
attitudes and values relevant to the academic development of teachers and school administrators.
This course deals with the different aspects of school management that shall develop creative,
innovative, dynamic and productive school leaders.
b. Admission Requirements
a. Applicants for admission to graduate work for the degree of Doctor of Philosophy
(PhD) must be holders of a Master’s degree with thesis from any recognized
institution. The applicant must have an average grade of at least 1.75 in their
master’s degree.
b. An applicant who is not a holder of Bachelor’s Degree in Education must earn at
least 18 units of education subjects before admission to the program. An applicant
whose average grade is below 1.5 may be admitted on probation status after which
their performance will be evaluated at the end of the semester. If their average grade
is below 1.5, they will not be allowed to pursue their doctoral degree.
c. The applicant must submit to the Office of the Graduate Studies the following
documents: (2 copies each)
1. Original Transcript of Records
2. Honorable Dismissal (for transferees)
3. NSO Birth Certificate (photocopy)
4. NSO Marriage Certificate (photocopy) for married female applicants
5. Recent 2”x”2 ID picture
6. Permit to study (if currently employed)
7. Two letters of recommendation from the former/current employer.
8. Interview result with Chair/Dean.
d. The Dean of the Graduate Studies will issue an official letter of admission.
e. All documents must be in the Graduate School at least one (1) month before the
start of classes of every semester. Submitted documents pertinent to the application
become part of the university files and cannot be returned to the applicant.
c. Credentials Required for Foreign Students
a. A photocopy of authentication of records from the Philippine Embassy or relevant
countries of schooling.
b. Certificate of English Language Proficiency for foreign students from
non-English speaking countries.

c. Letter of Application
d. Notarized Personal History Statement
e. Notarized Affidavit of Support
f. Authenticated Scholastic records/Transcript of Records
g. Authenticated Police Clearance
B. Admission Requirements for the Master Programs
A student who wishes to enroll in the Master Programs should:
a. Have completed a bachelor’s degree in the undergraduate program related to the field
of specialization to be undertaken in the graduate program, or if not, they should take 12
units in the undergraduate program as a pre-requisite to the course. However, in the case
of MBA/MPA, if he/she had already work- experience of 6 years and above, he/she may
proceed to enroll the program without taking the bridging subjects.
b. Have a general weighted average of 2.0 or B or higher. A student with a general
average lower than 2.0 may be provisionally admitted until they have satisfied the
following requirements:
c. For full time students, completion of at least 9 units during the first year of enrollment
with a general weighted average of 2.0 or better, and
d. For part time students, completion of at least 9 units during the first year of enrollment
with a general average of 2.0 or better.
e. Submit duly accomplished application form for admission together with the following
documents: (2 copies each)
C. Registration
No student shall be registered in any subject after one (1) week of regular class
meetings have been held, unless the Dean, on the basis of their scholastic record, permits their
registration, provided that:
a. If the registration is made outside the regular registration period indicated in the
University calendar, the student shall be subject to fine for late registration.
b. The students may register at any time without the payment of the fine for late
registration subject to other regulations of the University. Students may register for
particular subjects within a semester when permissible under the system of instruction
adapted by the GEPS.
c. A student shall be accepted in GEPS once he/she has satisfied all the registration
documents required in the program upon evaluation of the dean.
d. A student who shall register late shall still be accepted in any subject a week after the
start of the classes upon evaluation of the dean and provided that he/she shall be
accepted by the concerned professor.

D. Enrollment
a. Enrollment Procedures (Face-to-face)
1. All students intending to enroll for a Ph.D. and Masters’ degree shall register upon
completion of all the requirements for admission and presentation of the letter of admission
from the Dean of GEPS.
2. Fill up the Student Information Slip/Enrollment Trial Form at the office of the GEPS.
3. After Personal Information was entered into the system use this URL to login to the system.
4. Pay the Graduate Student Organization (GSO) fee.
5. Proceed to Dean’s Office for approval and assessment.
6. Proceed to cashier for payment.
7. After paying your fees you are now officially enrolled.
b. How to reserve subjects to the system?

1. For old student, use your ID number as your user name and your last name (small letters)
as your password to login to the system. For new students use the username and password
provided during the enrollment of personal data to the system.
2. Update your profile: Ex. Educational background, date of birth, date of registration and
etc.
3. Specify your year level and select section/block assigned by the evaluator. Once the
required information are completely filled out, a set of tabs (menus) for student will
appear automatically.
4. Click on the “Subject Load” tab for the selection or reservation of the approved subjects.
5. Once adding of all subjects are done, wait until the dean approve the reserve subjects.
6. Once the dean has approved the subjects, the system automatically locks it will only be
available for viewing to the students.
E. Orientation
All students shall be required to attend the orientation activity/program to be conducted by
the GEPS as scheduled. This should be hosted by the GEPS student organization.
F. Refresher Course
The graduate students who failed to enroll for 5 years in the Masteral Program, and 7 years
for Doctoral program shall refresh 12 subjects (Masters) and 15 subjects (Doctoral).
G. Student Fees
A student shall pay the GEPSSO fee, determined and approved by the student’s
organization.

H. Academic Load of Students
1. A full time student is allowed a maximum of 4 subjects equivalent to 12 units of study load
during the regular semester and 9 units during summer. A full time student is the one who
is not employed.
2. Part-time student is allowed to enroll three (3) subjects equivalent to 9 units per semester.
A part-time student is the one who is currently employed. The part-time student may be
allowed to a maximum pf 4 subjects equivalent to 12 units of study load, if he/she is on the
last semester of his study before he/she takes the CWEx and COEx.
I. Class Attendance
a) Presentment of Registration Form. The student who attends the class for the first time
during the term shall present their Registration Form to their respective Professors who
will verify their inclusion in the class list to confirm their enrollment in the course.
b) Checking of Attendance. Attendance is checked starting the very first day of classes. Late
enrollee who attends class after the first day of classes shall be marked absent for the day
missed.
c) Maximum Allowable Absences. The student is allowed to incur a maximum of 20% of the
required number of hours for that subjects. The student who has incurred absences six (6)
hours of absences in a 3-unit course (Masters) or eight (8) hours (Doctorate) during the
regular term, shall be dropped from the roll and given a failing grade of 5.00. The professor
shall report their absences officially in writing to the Dean of the GEPS and the University
Registrar. Time lost by late enrollment shall be considered as time of absence from the
class. The student who exceeds the allowable maximum number of absences after the
midterm period shall be given a failing grade.
d) Tardiness and Constructive Absences. A student who comes late to class shall be marked
“tardy”. Three tardiness marks are equivalent to one absence. A student who leaves the
classroom and stays out for the duration of the class period without the professor’s
permission shall be marked “absent’. The student who wishes to be absent must send a
formal letter or information in advance for the professor to be aware or informed.
e) Leave of absence. Prolonged leave of absence must be presented by written request to the
Dean of the GEPS. The petition should state the reason(s) for which the leave is requested
and must not exceed two years for the whole course. Approved leave of absence shall be
included in the limit for finishing the degree. A student who withdraws from the school
without formal leave of absence may have their registration curtailed or entirely withdrawn.
Any subject which was taken by the student at least five (5) years back (Masterate) and
seven (7) years back (Doctorate) is considered as “frozen” and therefore should be re-
enrolled.
f) Residency. The time limit for the completion of all masters/doctoral degree requirements
shall not be more than five (5) years and not less than one and a half (11/2) years.The
counting of the period of residence shall start from the student’s first enrollment in a
graduate course after admission into the masters/doctoral program and shall include all
leaves of absence from the program.

g) Student returnee. An old student returning to the GEPS is required to re-enroll the 12 units
or 4 subjects in their major field of specialization. The cognate subjects may not be
repeated. After finishing these subjects, they can be allowed to take the comprehensive
examination provided however, the average grade they had for the subjects to complete the
academic requirements for the degree is not lower than 1.75.
h) Honorable Dismissal. A graduate student who desires to leave the university shall submit
a written petition to the Registrar duly noted by the Dean of the GEPS. If the petition is
granted, the student shall be given an “Honorable Dismissal”. All indebtedness to the
university must be cleared before a statement of Honorable Dismissal is issued. The
graduate student may get a certification for the courses taken from the Office of the
Registrar to be noted by the Dean of GEPS. The form is available at the Dean’s Office.
i) Rule for Transferees. The regular period for completion for a graduate student transferring
from another university shall be reduced by one (1) semester.
i.1. If there are courses taken by the student prior to his admission to the program
and credited to his course requirements, then the allowed period of completion will
be reduced by a number of semesters equivalent to one semester for every nine (9)
units of courses credited to his program.
i.2. For transferee with Complete Academic Requirements and have already started
with their thesis/dissertation writing in the other University, the one-year residence
before graduation is applied. This means that the student must be officially enrolled
in residence at least one (1) academic year prior to the conferment of the
Masteral/Doctoral. The student is required to enroll at least 18 units for the whole
year.
J. Major examination.
Every student, regardless of class standing, is required to take all the scheduled
examination, i.e., the midterm and final examinations.
K. Grading System
a. Bases of Grades. In computing the final grade, the following factors shall be considered:
Midterm (A) Finalterm (B)
Research Output - 60% Portfolio (All Checked Outputs) - 60%
Midterm Examination -20% Final term Examination -20%
Participation -20% Participation -20%
Total 100% Total 100%
Final Grade = (A + B) / 2
b. The performance of the student shall be graded at the end of each term in accordance
with the following numerical grading system.
Percentage Equivalent Point System/ Equivalent Descriptive Meaning

99-100 1.00 Excellent
96-98 1.25 Excellent

93-95 1.50 Very Good
89-92 1.75 Very Good
85-88 2.00 Good
Note: Lower than 2.00 for Masterate, and lower than 1.75 for Doctorate - No Credit
c. Removal of Incomplete Grade (INC). A grade of incomplete (INC) indicates that the
student did not comply with certain course requirements during the semester or term of their
matriculation for the course. They will be given a year to remove their incomplete mark with them
to pursue by seeing their professor for advise on how they may complete the grade. If not removed
within a year, the professor must give the student a failing grade and submit the same to the GEPS
and Registrar’s office.
L. Request for Final Review and Evaluation of Grade
A student who shall request for a review and evaluation of his/her final grade must write a
letter to the concerned professor and furnishes a copy to the Dean’s office. Such request must be
based on any of the following grounds:
The computation of the final grade does not conform to the weighted value of the
components as indicated in the course syllabus.
The parameters or conditions set for the course requirements are not observed, like
examination time allotment for the course, passing grade requirement to conversion tables, and
return of corrected test papers.
M. Request to Offer Subjects
The students who wish to catch up on missed courses/subjects may request subjects to be
offered subject to the number of the students. The requested subject/s may be offered provided
that the required number of enrollees per subject is meet. The required number of enrollees per
subject is 17.
The students must fill up the pro-format request form in the GEPS Office two (2) months
before the offering of the requested subjects.
The Dean shall allow requested course subject/s subject to the following:
a. Have met the required number of enrollees,
b. Availability and acceptance of the professor, and
c. Availability of room/facility
N. Comprehensive Examination & Thesis/Dissertation Writing
a. Comprehensive Examination & Title Defense
The comprehensive examination is divided into two parts. The comprehensive written
examination (CWEx) and the comprehensive oral examination (COEx).

The comprehensive written examination (CWEx) is taken by candidate for
masterate/doctorate program after completing the degree requirements. Its purpose is to assess the
student’s intellectual capacity and the adequacy of training and competence in their respective
fields of specialization. The examiners exercise comprehensive latitude in the content of the
examination. While, the comprehensive oral examination (COEx) is taken by the candidate for
masterate/doctorate program two (2) days after the CWEx is taken.
a. To qualify for the comprehensive written and oral examination, the student should have
an average grade of at least 2.00 for Masterate, and 1.75 for the doctorate programs
respectively. However, if the student earned a grade lower than 2.00 for Masterate, and
1.75 for Doctorate in any of the subjects, he/she is advised to retake the subject before
re-taking the CWEx and COEx.
b. A student who is qualified to take the CWEx and COEx should submit to the Office of the
GEPS the following requirements:
a) Duly accomplished application form (2 copies);
b) Clearance;
c) Official transcript of records (2 copies);
d) Receipt of payment for comprehensive examination fee; and
f) 3 titles of the Thesis/Dissertation to be orally defended (5copies).

c. Names of qualified examinees will be posted on the bulletin board. Examination fees will
be used to pay the honoraria of the panel of examiners, and the correctors who check the
paper, and expenses of the examination materials.
d. The comprehensive written and oral examinations are scheduled on the third week of July
(Summer), November (1st Sem), and April (2nd Sem). In special cases where a student
happens to be out of the country due to work, he may request for a special examination.
This has to be recommended by the program adviser and approved by the Dean. The
student must attend the briefing two weeks before the scheduled comprehensive written
and oral examination.
e. The comprehensive written examination (CWEx) is scheduled by subject. The questions
are contributed by the professors who taught the subjects in different courses. The CWEx
will cover the 5 major subjects, Statistics, Methods of Research, while the questions for
the remaining 4 subjects will be combined as one in a test paper.
f. The Dean shall release the result of the CWEx and the COEx one month after the conduct
of the examination.
g. Passing the comprehensive written and oral examination is a requirement for
thesis/dissertation writing. If the student gets a failing grade or a grade below 2.00 per
subject (Masterate/Doctorate), he/she will be advised only to re-take the subject/s two (2)
weeks after the COMPRE. If the student fails for the second time, he/she will be required
to re-enroll the failed subject/s in the said COMPRE. However, if the student passes the

Comprehensive Oral Examination (COEx), he/she is no longer required to present the
“TITLE” of his study. His/her “TITLE”of the thesis will only be valid for 1 year until
he/she successfully passes the re-take subject and proceeds for the thesis/dissertation
writing.
h. If the student fails the re-examination, he/she then shall be advised to re-enroll the subjects
where he/she fails twice in CWEx. Re-application for the next CWEx and COEx is
advised.
i. In cases of unavailability of the subject professor, the Dean shall prepare the test questions
based on the course syllabus.
j. The student’s performance in the comprehensive examination shall be rated as follows:

Numerical Rating Adjectival Rating
1.00-1.25 High pass

1.50-1.75 Pass
2.00 Low pass

Below 2.0 Retake
b. Thesis and Dissertation Writing

1. A student who passed the comprehensive written and oral examination is eligible to
enroll in thesis/dissertation writing.
2. A student who may need to consult experts related to thesis/dissertation shall fill in a
consultation form in duplicate, indicating among others the nature, purpose, and advice
needed. A copy of the accomplished form is submitted to the GEPS Office as a means
of monitoring the progress of the research work of the student.
3. Upon enrollment to thesis/dissertation writing, the student must attend the following
series of orientations: (a) orientation on thesis proposal writing and defense, and (b)
orientation on thesis final defense.
4. The master’s thesis shall have equivalent of 6 units. This is distributed as Thesis 1 (3
units)- Thesis Proposal, and Thesis II (3units) - Full blown Thesis.
5. The doctoral dissertation shall have equivalent of 12 units. This is distributed as
Dissertation I (DI)-6 units, and Dissertation II (DII)- 6 units.
6. Graduate student shall submit 3 copies of hardbound thesis/ dissertation to the office
of the GEPS two weeks before the date of graduation.
c. Guidelines and Standards for Master’s Thesis and Dissertation
A. Selection of a Research Problem
1. The research problem for thesis must be anchored in a theory, while the research
problem for the Dissertation writing must be a theory development one.

2. The research problem must be in consistent with the research thrust of Romblon State
University, CHED, NEDA, NHERRA, curriculum or courses required of the degree
program being pursued by the graduate student.
3. The criteria for selecting a research problem are as follows:
a. It must be relevant, timely, and must be of recent one;
b. It must be original and with novelty;
c. It must be clear;
d. It must be feasible
e. It must be ethical.
4. The problem must reflect the variables of a problem studied rather than the research
method.
5. The research title must reflect the desired output which may help the community as a
whole.
CHAPTER 7
GRADUATION REQUIREMENTS
1. Only students who have successfully completed all the courses in their curricula are eligible
for graduation. Students may participate in any commencement activity when all curricular
requirements are completed and administrative sanctions if any are served.
2. Each graduating student is required to file a prescribed form at the registrar’s office.
3. Completion of all the academic requirements of their chosen degree programs qualifies
students to earn their respective diplomas.
4. His/her deficiencies must be made up and all the records cleared not later than five (5)
weeks before the end of the last semester.
5. Students who completed all their requirements at the end of summer (May) or the 1st
semester (October) may join the regular schedule of graduation exercises in April of the
following year.
6. A student’s diploma and transcript of records are issued after he/she has been cleared of all
accountabilities.
A. Graduation with honors
Students graduating with honors shall be classified as follows:
1. Summa Cum Laude
If the student obtains a grade point average of 1.25 or better for all academic
subjects without a grade lower than 1.50 in all academic subjects provided however that
all units required in the curriculum have been earned in the university.
2. Magna Cum Laude
subjects without a grade lower than 1.75 in any academic subjects. Residence of at least
six (6) semester’s immediately preceding graduation is a requisite.
3. Cum Laude
If the student obtains a grade point average of 1.75 or better but for all academic
subjects provided however that he/she has no grade lower than 2.0 in any academic
subjects.

4. With Distinction
subjects, provided however, has no grades lower than 2.5 in any academic subject.
Residence of at least four semesters immediately preceding graduation is a prerequisite.
B. Guidelines for Academic Honors:
1. Those who took their entire course at the Romblon State University, including those
taken in consortium.
2. Full time students who have at least 18 units per semester load or at least 9 summer
load.
3. With a general average grade of 1.5 up.
4. Without a grade lower than 2.0.
5. Finished the course within the prescribed period.
6. Not a transferee.
C. Guidelines for Academic Distinction:
1. With a general average grade of 1.75 and above
2. Without a grade lower than 2.5 in all Subjects.
3. Finished the course within the prescribed period.
D. Awards
a. Leadership Awards
Leader of a recognized organization in the University/College. Instrumental in the
implementation of various projects; made some innovative projects and with good moral
standing.
b. Athletic Excellence
Medalist in athletic Competition e.g. National PASUC Sports competition
c. Athletic Distinction
PASUC IV Olympic Athlete/Medalist
d. Service Award
Had been active in carrying out work for the student's benefits and willing to be of
service to the faculty, during programs, extension activities most of the time.
e. Best Thesis
1. Novelty
2. Timeliness
3. Impact
f. Journalism Award
1. Had been an active staff of recognized school paper.
2. Written various articles.
3. Participated in different seminar workshop inside and outside the campus.
g. Loyalty Award
Loyalty Awards are given to graduating students who have studied at the University
from First year high school until he/she graduates from college.
E. Selection of Candidates for Graduation with Honors
Academic Awards Committee

The selection of students for awards shall be done by a committee composed of the
following:
Over-all Chair: Vice President for Academic Affairs
Members: Dean/Director of College/Campus
Faculty from the College (In-charge of Evaluation)
Director— Student Affairs
Registrars— (Main/Satellite campus)
Director, Campus
CHAPTER 8
COMMENCEMENT AND BACCALAUREATE EXERCISES
A. Procedures
1. The Registrar shall be responsible for the commencement and baccalaureate exercises
and may call upon other offices for assistance in the carrying out of the plans. Conferment
for the degree and non-degree programs shall be held on the same day and on the dates
fixed for graduation in the calendar.
2. The commencement exercises for graduating students of the University, excepting those
who are to receive titles and certificates below the Bachelor’s degree shall be held on the
same day and on the dates fixed for graduation in the calendar.
3. The exercises for the units not included in the general commencement exercises shall be
held on such dated in such places and shall be fixed by the President of the University upon
by the recommendation of the unit’s heads.
4. Attendance at general commencement exercises shall be required. Graduating students
who could not participate in the general commencement exercises due to justifiable
reasons shall inform their respective Deans at least ten days (10) before the commencement
exercises.
5. Graduating students who absent themselves from the commencement exercises without
permission shall not give their diplomas and transcript of records from the Office of the
Registrar unless they present valid reason/s for being absent.
6. The diploma shall bear only the date which shall be the date of the commencement
exercises.
B. Academic Costumes
Candidates for graduation with degrees or titles which require no less than four years of
collegiate instruction shall be required to wear academic costumes during the baccalaureate
service and commencement exercises in accordance with the rules and regulations of the
University.
C. Granting of Honorary Degree
The University President with the consent of the Board of Regents may confer an
honorary degree to any person who has not formally attended the prescribed program of
studies but have gained prominence and demonstrated outstanding leadership in the
practice of any of the specialization or professions offered by the University.

The Vice President for Academic Affairs, the Deans and three (3) others who may
be appointed by the University President shall form a committee for the purpose of granting
an honorary degree. The committee shall have the power to promulgate rules and
regulations regarding the granting of this degree. The University Vice
President for Academic Affairs shall preside on all meetings of the committee.
CHAPTER 9
GUIDELINES AND STANDARDS FOR MASTERS THESIS AND DISSERTATION
Graduate Level
Students enrolled at the graduate studies shall be required to enroll in the course Master’s
Thesis and Doctoral levels which shall be conducted following the scientific procedure and
approved by the committee created by the Dean of the Colleges and Graduate Studies.
A. Selection of a Research Problem
1. The research problem must be theory-oriented and must develop test/validate or modify a
theory.
2. The research problem must be consistent with the curriculum or courses required of the
degree program being pursued by the graduate student.
3. The criteria for selecting a research problem are as follows:
a. It must be relevant, timely, and must be of recent one;
b. It must be original and with novelty;
c. It must be clear;
d. It must be feasible; and
e. It must be ethical
4. The problem must reflect the variables of a problem studied rather than the research
method.
B. Selection, Appointment and Role of the Adviser and Panel Members

1. Selection, Appointment and Role of Adviser
The thesis adviser should come from the major area of specialization of the Masters student
and must be chosen according to the following criteria:
a. A thesis adviser must be a doctoral degree holder. In case no doctoral degree holder is
available in the major area of specialization of the student, a master’s degree holder can
be an adviser;
b. He/she must have the expertise in the research area;
c. A faculty member of the graduate studies can have a maximum of four active master’s
advisees within the academic year. Active advisee means that he/she is currently
enrolled in thesis writing or enrolled in thesis writing or enrolled for residence. He/she
must maintain contact with two years. Active adviser and shows evidence of progress
within two years. Active status ends upon the submission of approved bound copies of
the thesis to the office of the graduate studies.
d. If after two (2) years the advisee is still inactive and upon the recommendation of the
adviser, the Dean communicates with the advisee in writing, concerning his/her
timetable. If the advisee fails to answer and does not show the sign of progress and for

other reasons that are unacceptable to the adviser, the adviser has the right to give up
the advisor ship. If the advisee goes on official leave and finds out upon return that
adviser is no longer available, the advisee must put in writing the request for a change
of an adviser.
2. Role of the Adviser
a. To guide the advisee in conceptualization and designing the research.
b. To suggest to the advisee, the available literature on the research topic.
c. To review the logic and coherence of the research report/interpretation of results as
well as its relevance to the conceptualization of the research problem.
d. To closely supervise and monitor the progress of the advisee’s work.
e. To ensure that the recommendations and suggestions given during the proposal and
final defense are implemented by the adviser.
f. To remind/guide the advisee about procedure and deadlines.
g. To ensure that the thesis is ready for evaluation by the reader.
h. To inform the Dean of any advisee who has been inactive for 2 years.
3. Role of the Panel Members
a. To raise substantial questions, during the oral defense, which assess the student’s
research competence and depth of knowledge.
b. To suggest ways of improving the thesis.
4. Role of the Reader/s
a. To ascertain that the thesis meets the standard of excellence.
b. b. To certify in writing the readiness of the thesis defense with a written assessment.
c. To provide additional recommendations for the improvement of the thesis.
d. To complete the assessment of the thesis within 10 working days upon receipt of copy.
CHAPTER 10
MASTERS THESIS/DISSERTATION DEFENSE
Before a graduate student can be recommended for graduation he/she must have
complied with the following:
A. Oral Defense
1. Upon accomplishing all the requirements, the student may apply for title and proposal
defense which may be scheduled starting from the third Monday of June to the first
Friday of March of the school year.
2. No final oral defense shall be entertained during the second Monday of March to the
last Friday of May.
3. The candidate for final defense must submit the following requirements:
a. Official receipt of payment for FINAL ORAL DEFENSE FEE of P3, 000.00, or as
prescribed by the school.
b. Three (3) copies of an edited manuscript.
4. Each member of the panel shall be provided with a copy of the thesis 2 week before
the scheduled proposal and final defense.

5. The three (3) members of the panel must select the chairman other than the adviser and
reader. If a panel member is absent for justifiable reasons, he/she must submit written
comments and action on the thesis before the defense.
6. Provisions must be made for complete and accurate documentation of the proceedings
of the defense, the summary of revisions agreed upon by the panel. This summary of
revisions agreed upon by upon by the panel should be attached to the approval sheet
and the revised manuscript for the panel members to read and find out in the
suggestions and recommendations are properly done by the advisee.
7. A concurrence of the panel members is needed for passing the oral defense, if not 75%
of the concurrence panel members are required to do the same.
8. The advisee must submit 9 bound copies of his/her thesis with an abstract, in not less
than 350 words on the time scheduled provided by the defense committee.
B. Change of Panel Members/s
The adviser in consultation with advisee shall recommend the change of reader/panel
members to the Dean after which the adviser again in consultation with the advisee nominates
his/her choice.
C. Course Requirement
Basic Subjects 9 units
Core Subjects 9 units
Major Subjects 15 units
Cognates 6 units
COMPRE 0 units
Thesis Writing 6 units
Total 45 units
D. Fees for Final Defense
Master’s Thesis Dissertation
Adviser 5,000.00 7,000.00
Member 2,500.00 3,000.00
Member 2,500.00 3,000.00
Statistician 2,500.00 3,000.00
English Critic 2,500.00 3,000.00

CHAPTER 11
STUDENTS NORMS AND CONDUCTS
Rights of Students
Rights of students in school– Besides the rights and privileges that are subject to the
limitations prescribed by laws and regulations, students in the University shall enjoy the
following:
1. Right to receive relevant quality education in line with the national goals and conducive to their
full developments as persons with honor, dignity and pride;
2. Right to freely choose their field of study, subject to existing curricula and to continue their
course therein up to graduation, except in cases of academic deficiency, or violation of disciplinary
regulations;
3. Right to university guidance and counseling services for making decisions and selecting
alternatives in fields of work suited to their potentialities;
4. Right to the issuance of official certificates, diplomas, transcript of records, grades, transfer
credentials and other similar documents within thirty (30) days from request (except as provided
for in Article 51 Sec. 4);
5. Right to publish a student newspaper and similar publications, as well as the right to invite
resource persons during assemblies, symposium and other activities of similar nature;
6. Right to free expression of opinions and suggestions, and to effective channels of
communications with appropriate academic and administrative bodies of the University;
7. Right to form, establish, join and participate in organizations and societies recognized by the
university to foster their intellectual, cultural, spiritual, and physical growth and development, or
to form, establish, join and maintain organizations and societies for purposes not contrary to
law;
8. Right to be free from involuntary contributions, except those approved by their own
organizations or societies;
9. Right to participate in the formulation and development of polices affecting the university in
relation to the locality/region, and nation through representation in the Academic Council and/or
in the Board of Regents of the University.
10.Right or freedom of speech, petition and assembly, so long as the exercise thereof is peaceful
and does not interfere with, obstruct or disrupt the operation of the University and does not violate
the rights of others.
However, the time, place and manner of exercising speech and advocacy on the campus
shall be subject to regulations adopted by the university to minimize any conflict between the
exercise of these rights and the rights of others in the effective use of university facilities, as well
as the possible interference with the responsibilities of the university as an educational institution.
Accredited student organizations may invite speakers who do not come from the academic
community of the university, to address meeting or convocations sponsored by them in the campus.
Approval of the invitations does not necessarily require endorsement by the University of the
views expressed;
11. Right to receive reasonable protection within the university premises;
12. Right to be informed of the rules and regulations affecting them;
13. Right to participate in curricular and co-curricular activities;

14. Right to due process of law;
15. Right to be assisted by this University through current and adequate information on work
opportunities;
16. Right to receive medical and dental services as well as first aid services; however, every
student shall be provided limited medical supplies for simple medication and has to provide
himself medicine in case of major illness
CHAPTER 12
DUTIES AND RESPONSIBILITIES OF STUDENTS
Bonafide students of the university regardless of circumstances of his/her birth, sex,
religion, social and economic status (Education Act of 1982) shall enjoy the services of the
university. The following are their responsibilities and duties:
1. Uphold the academic integrity of the University and endeavor to achieve academic
excellence and abide by the rules and regulations governing his/her academic
responsibilities and moral integrity;
2. Exert his utmost efforts to develop his potentialities for self-improvement particularly, by
undergoing an education suited to his/her abilities, in order that he may become an asset to
his family and to society;
3. Promote and maintain the peace and tranquility of the University by observing the rules on
discipline, and by exerting efforts to attain harmonious relationship with fellow students,
the teaching and non-teaching staff and other university personnel;
4. Exercise his rights and in the knowledge that he/she is answerable for any infringement or
violation of the welfare and of the rights of others;
5. Strive to lead an upright, virtuous and useful life;
6. Love, respect, and obey his parents, and cooperate with them to maintain the family
solidarity;
7. Respect the customs and traditions of the people, the duly constituted authorities and the
laws of the country and the principles of democracy;
8. Help in the observance and exercise of individual and social rights, the strengthening of
freedom everywhere, the fostering of cooperation among nations in the pursuit of progress,
prosperity and world peace;
9. Respect and cooperate with instructors/professors, fellow students and University
authorities in the attainment and preservation of order in the campus and in the society.
CHAPTER 13
LEGAL RIGHTS OF STUDENTS
As citizens, students enjoy these basic rights guaranteed by Article III Bill of Rights of the
Philippine Constitution:
1. Due process of Law.
2. Equal protection of the law.
3. Freedom from unreasonable searches and seizures.

4. Privacy of communication
5. Freedom of religion.
6. Liberty of abode and right to travel.
7. Freedom of speech, expression, press, peaceful assembly and petition.
8. Right to access to information on matters of public concern.
9. Right to form associations or societies for purposes not contrary to law.
RSU student must always observe positive values upheld by the university to improve
his/her character and attitudes, to promote good behavior and self-discipline.
He/she should respect authority and the rights of fellow students, and protect the good
name of the University. Hence, any act tending to cause dishonor to the University or which is
inimical to its best interest or image, or prejudicial to good order and discipline, shall be subject
to disciplinary measure.
He/she shall at all times observe the rules and regulations of the university. The University
reserves the right to impose appropriate sanction against improper conduct in its duties and
responsibilities to:
c. Maintain the standards for academic performance and achievement;
d. Secure the health and safety of persons in the University community;
e. Preserve peace, ensure orderly procedures and maintain student morale;
f. Protect the property of the university;
g. Protect the University from acts that threaten the exercise of its foundation and
responsibility to achieve its educational mission.
CHAPTER 14
STUDENTS CONDUCT IN SCHOOL
A. Dress Code
Every RSU student is enjoined to come to the university campus in the
appropriate/prescribed attire/uniform. From Monday to Friday, except Wednesday all bonafide
undergraduate students are required to wear the proper uniform. On Wednesday, non-uniform day,
the students can come to school in civilian clothes befitting a university student.
Males are discouraged from wearing earrings. Hair must be no more than one inch below
the hairline. Sporting colored or highlighted hair is not allowed for both men and women.
The Physical Education uniform is to be worn only during P.E. classes or games on
campus, not during academic classes in the University premises or buildings.
B. Wearing of the Official Identification Card
The wearing of official ID is part of promoting professionalism and security among the
students. Students should abide with the following:
1. Wearing of ID upon entering the University.
2. ID must have the student’s picture and signature displayed.
3. IDs should be worn properly;
4. Entrance to the University campus and its premises shall be denied to any student without
the Official ID. If he/she is recognized or known personally by the security guards.
5. Lost ID card must be reported immediately to the persons concerned.

C. Procedures for lost ID:
1. Secure affidavit of loss from the Guidance.
2. Proceed to the Cashiers Office to pay ID replacement.
3. Proceed to the Information and Technology Office and secure application form of new ID.
4. No student will be allowed for replacement of lost ID more than twice (2x) for the duration
of his studies in the University except for valid reasons.
CHAPTER 15
STUDENT CONDUCT MANAGEMENT
The student shall enjoy the full protection of all existing laws, rules and regulations except
in the following cases:
1. Gambling, drinking liquor, smoking cigarettes or marijuana or using prohibited drugs in
the university premises.
2. Extortion - to obtain money by force and deception.
3. Carrying of firearms and/or other deadly weapons (long bladed knives, ice picks, blunt and
sharp instruments, etc.)
4. Gross disrespect or discourtesy in any forms towards professors, administrative personnel,
students or visitors.
5. Immoral and indecent acts inside and outside the University.
6. Forging of school records or other forms of misrepresentations.
7. 7. Any form of dishonesty, especially cheating during recitation, examination or any class
work/activities.
8. Theft and robbery in any form and from any source within the school building and its
premises.
9. Any form of hazing, physical initiation or any activity which inflicts harm or physical
injury upon the person or fellow students or other university students.
10. Unauthorized presence of students or unauthorized bringing in of outsiders by 9:00 p.m.
on campus as maybe approved by the University.
11. Any student suspended from the University for having committed any of the above
mentioned acts shall be barred from the privilege of occupying any position of honor or
trust in the University such as in organizations, student government, athletic teams etc.
12. In all disciplinary cases, parents or guardians shall be fully informed of the misconduct of
their children. Equally, in all cases of suspension a written promise of future exemplary
conduct signed by the parents or guardians shall be required as a condition for readmission.
13. A student shall be subjected to disciplinary action for violation of any of the above-
mentioned offenses.
Types of Misconducts that are Subject for Disciplinary Action

1. Dishonesty such as cheating during examinations or plagiarism in connection with an
academic work;
2. Falsification of signature, alteration or misuse of school documents, records, or credentials,
knowingly furnishing false or fraudulent information to the university in connection with
official documents he submits, and making, publishing or circulating false information
about the school administration, its officials, faculty members or students.

3. Theft or damage to property of the University or property in the possession of or owned by
a member of the university or community;
4. Unauthorized entry to or use of university facilities;
5. Hazing, which is any act that injures, degrades, or disgraces any fellow student or person
belonging to the university even in mere conspiracy;
6. Intoxication due to alcoholic beverages or entering the university premises in a drunken
state;
7. Unlawful possession, illegal use or distribution of narcotics, prohibited drugs or chemicals
such as LSD, marijuana, heroin in any form within the university premises or during
university functions;
8. Engaging in low indecent, absence or immoral conduct while in the University premises
during university functions;
9. Spitting, littering or throwing waste paper and other rubbish on the premises;
10. Disturbing classes or persons or making excessive noise;
11. Those forms of on-campus protest whose distinctive character is physical obstruction
12. Violation of any penal statue, or rules and regulations promulgated by the Commission on
Higher Education and University policies and regulations, or of any valid order or authority
of the University;
13. Any other conduct which threatens or endangers the health or safety of any person inside
the university premises, or which adversely affects the student’s suitability as a member of
the academic community.
CHAPTER 16
THE FREEDOM OF EXPRESSION AND ADVOCACY
Students have the right or freedom of speech, petition and assembly, as long as the exercise
thereof is peaceful and does not interfere with, obstruct or disrupt the operation of the university
and does not violate the rights of others.
The time, place and manner of exercising speech and advocacy on the campus shall be
subject to regulations adopted by the University to minimize any conflict between the exercise of
these rights and the rights of others in the effective use of university facilities as well as the possible
interference with the responsibilities of the university as an educational institution.
Registered organizations may invite speakers who do not come from the academic
community of the university, to address meetings or convocations sponsored by them in the
campus. Approval of the invitations does not necessarily require endorsement by the University of
the views expressed.
CHAPTER 17
GENERAL RULES OF STUDENT CONDUCT MANAGEMENT
All cases involving conduct of students under the rules prescribed in this section shall be
subject to the jurisdiction of the Office of Student Affairs which shall:
1. Conduct a verification of any case referred to the Office;
2. Upon receipt of the complaint or report, determine whether such complaint is sufficient to
warrant a formal verification. A written notice shall be sent informing the student-

respondent/s of the nature and cause of the issue against him/them within a reasonable time
from the receipt of the letter. Attendance of the respondents at the preliminary inquiry may
be dispensed with unless the respondent/s himself/themselves signifies/signify in writing
his/her desire to do so within one day from the receipt of the notice.
3. Act upon all minor concerns brought to the attention of the office. For this purpose, minor
offenses are infractions of school policies or conduct committed by the student and to
which appropriate and reasonable intervention measures may not include suspension,
exclusion, or expulsion. In this case the student shall be notified in writing and will be
given appropriate intervention/s.
4. Issue preventive suspension orders pending verification of the case, to any student or group
of students when there are strong grounds to believe that he/she/they is/are responsible of
serious misconduct affecting order and discipline or when the continued stay of the
respondent student or group of students during the period of case verification constitutes a
distraction to the normal operations of the school or poses a risk or danger to the life of
persons and property in the university.
5. For conducts criminal in nature, the University reserves the right to turn over a student to
police authorities. Administrative charges may also be filed without prejudice to existing
penal laws.
6. For major offenses, where the complaint is sufficient to warrant a formal charge,
recommend to the president the creation of a fact-finding committee. All decisions arrived
at by the committee and forwarded to the President shall be considered final.
Thereafter, the agreement for appropriate intervention shall take effect. For this purpose,
major misconducts are serious or grave violations of school rules and regulations where the
intervention to the student or group of students found responsible for thereof shall be suspension,
exclusion or expulsion.
CHAPTER 18
CLASSIFICATION OF MISCONDUCTS, AND INTERVENTIONS
In addition to the acts considered by law as illegal (specified in Chapter 23 of this
handbook) and those which are contrary to morals, the following are considered misconducts and
classified as minor, serious and grave.
MISCONDUCTS INTERVENTIONS AND

SANCTIONS
A. MINOR MISCONDUCTS
1. Not wearing school ID  Counseling

2. Not in proper school uniform  Warning
3. Wearing of earrings for men  Reprimand
4. Improper haircut for men (more than one inch below the hairline).

5.Unauthorized posting of announcements, posters or streamers in the  Acknowledgement of

school premises Misconduct
 Attendance Relevant
6. Refusal to submit oneself and belongings for lawful inspection
Lecture
and /or other search
 Academic
7. Possession, display, or distribution of pornographic material within Service/administrative
the school campus. Service (1- 10 hour/s)
8. Public display of affection e.g. kissing, hugging, necking, petting  Reflection
and the like.  Re-orientation
9. Smoking within the campus.
B. SERIOUS MISCONDUCTS INTERVENTIONS AND
SANCTIONS
1. Possession and/or drinking of alcoholic beverages within the  Counseling
school campus or entering or being in the school premises under the  Lecture
influence of liquor.  Academic/
2. Representing the school in off-campus activities without Administrative Service
authorization from the Office of Student Affairs. (11-20 hours)
 Re-orientation
3. Vandalism or malicious destruction of school properties  Formative Tasks
4. Illegal entry to the school premises, use of another student’s ID card  Replacement of
or registration card in gaining access to the school campus in destroyed property
borrowing books in the library, in borrowing apparatus in laboratory or  Suspension (1-10 days)
for any other purposes.  Acknowledgment of
Misconduct
5. Acts of subversion and insurgency such as unauthorized  Failing Grades
demonstration, rallies and boycotting of classes.
6. Acts of disrespect, arrogance in words or deeds which tend to put
any school official, faculty member or employee or any person vested
with authority in ridicule or contempt.
7. Wearing of tampered, fake ID Card
8. Gambling including variation in any form, or taking part in any
game of chance for money, or possession of gambling paraphernalia.
9. Using profane, abusive or indecent language against a school
official, another faculty member, employee, student or visitor.
10. Unauthorized solicitation of favors, gifts or donations, in cash or in
kind from student, faculty members, non-teaching staff or any outside
entities using the name of University and/or of for raising funds to be
used in school activities.

11. Spreading lies, half-truths or unfounded claims about the

University.
12. Cheating during non-major examinations
13. Cheating during major examination
C. GRAVE MISCONDUCTS INTERVENTIONS AND

SANCTIONS
1. Possession or use of pyrotechnics, explosives, firearms and/or  Counseling
deadly weapons (knives, lead pipes, ice picks, or any other pointed or  Formative Tasks
bladed objects) within the school premises.  Replacement of
2. Fighting with, instigating a fight with, infliction physical injury, destroyed school
coercion, intimidation, and/or use of threat against another student, any property
school official.  Suspension (5-15 days)
 Expulsion
3. Theft, pilferage of school equipment, materials or supplies,
extortion, robbery or an attempt thereof and any form of dishonesty.
4. Possession or sale, use of prohibited drugs or chemicals and
hallucinogenic drugs or substance in any form within the school
premises, or the possession of any regulated drug without the proper
prescription.
5. Fabricating charges against a fellow student, a faculty member, or
of non-teaching staff or coming up with a complaint proven to be
malicious and/or without basis.
6. Forgery or falsification and/or alteration or misrepresentation of
academic or official record or documents of any kind.
8. Bribery or attempt to bribe a faculty member or member of the
non-teaching staff, change of grade or other favors.
9. Acts that bring the name of RSU into disrepute such as public
malicious imputation of crime.
10. Conviction before any court for a criminal offense involving
moral turpitude against persons or property.
11. Unauthorized use of RSU software/unlicensed software in school
equipment, copying, selling to RSU, unauthorized use of equipment to
develop unauthorized programs/systems for a fee or without a fee or
spread viruses or use of school equipment such as computer and
DVDs to view pornographic materials or engage in computer in
computer games and other similar acts.
12. Fighting with, inflicting physical injury, coercion, intimidation,
and/ or use of threat against another student, school official, inside or

outside the school premises, irrespective as to who started or initiated

the fight.
Note: Misconduct refers to any behavior or action not accepted in the University including
violation of school policies and regulations and those acts considered by law as illegal.
Intervention refers to any action done to prevent undesirable consequences. Sanction refers to
punishment for any misconduct.
CHAPTER 19
PROCEDURES IN CASE VERIFICATION INVOLVING STUDENTS
An offense, misconduct or violation of laws and of the school rules and regulations shall
be dealt with accordingly as provided for in this student manual. The following standards shall be
complied with to protect the students’ rights to procedural due process:
1. The student shall be informed in writing of the nature of the complaint on any issue
against him/her.
2. He/she shall be given the right to answer the charges against him/her.
3. He/she shall be informed of the evidence against him/her.
4. The evidence must be considered by the fact-finding committee designated by the school
authority. Any baseless and/or malicious compliant shall be considered as a grave
misconduct and subject to appropriate sanctions and interventions.
In compliance with the above mentioned procedural due process, the following shall be
followed in handling complaints. The school however, reserves its right to adopt other useful and
practicable ways of imposing school discipline through administrative processes.
1. Student (s)/Parent Against a Faculty Member
Steps in handling a complaint of a student/parent against a faculty member:
1.1. The Office of the Student Affairs receives and verifies the written complaint from
complainant.
1.2. The OSA Director records the dialog with the complainant and the faculty-respondent
properly signed by both parties.
1.3 The OSA Director together with the Dean of the concerned faculty-respondent in a
consultation meeting, determine valid and just cause. The Department Chairperson/and
Dean issue a notice of complaint informing the concerned faculty of the complaint and
asking him/her to explain in writing within three (3) days upon receipt of the notice. The
faculty may be placed under preventive suspension if the circumstance so warrants.
1.4 If the complaint is found valid to merit suspension or dismissal, the Department
Chairperson/Dean recommends to the President through the VPAA the creation of a fact-
finding committee to examine the complaint and submit appropriate recommendations.
1.5. The composition of the Committee shall be as follows:
a. College Dean who shall act as the Chair
b. Regular non-Teaching staff/ GAD Director
c. Regular faculty from a different Department
d. Representative from the Student Council as observer
e. Director of the Student Affairs Office

1.6. If the complaint is proven to be malicious and/or without basis, the complainant shall be
subjected to disciplinary sanctions and interventions.
2. Faculty Member Against a Student

The following steps shall be followed in handling complaint of a faculty member against a
student:
2.1. The Office of the Student Affairs receives and verifies the written complaint from the
complainant.
2.2. The OSA records the dialog between the complainant and the respondent/s properly
signed by both parties.
2.3. The OSA Director together with the College Dean of the concerned student-respondent
in a consultation meeting, determine valid and just cause. The Department
Chairpersons/and or College Dean issues a notice of complaint informing the concerned
student-respondent of the complaint and asking him/her to explain in writing within three
(3) days upon receipt of the notice. The faculty may be placed under preventive suspension
if the circumstance so warrants.
2.4. If the complaint is found valid to merit suspension or dismissal, the Department
Chairperson/Dean recommends to the President through the VPAA the creation of a fact-
finding committee to examine the complaint and submit appropriate recommendations.
2.5. The composition of the Committee shall be as follows:
a. The Director of the OSA who shall act as the Chair;
b. A regular non-teaching staff/GAD Director
c. A regular faculty from a different department;
d. President of the Student Government or his/her representative; and
e. Head of the Guidance Office.
If the complaint is proven to be malicious and/or without basis, the student shall be
subject to disciplinary sanction and interventions.
Responsibilities of the Fact-finding Committee:
1. Read and study the complaint report;
2. Review the sanction and interventions;
3. Prepare the schedule, venue and notice of hearings;
4. Assign members who will record the entire proceedings during the hearing.
The Chairman of the Committee issue notices of the hearing to the following:
1. Complainant/s
2. Respondents
3. Witnesses
4. Parent/Guardians
Duties of the Committee during the hearing:
1. Verify the statements of the complainants, respondents and witnesses through series of
questions;
2. Determine the veracity of the documents presented by the parties;
3. Record all questions asked and the responses given. Take note of all behaviors;

If the committee finds the respondent/s responsible for any offense or misconduct, the
appropriate interventions/sanctions shall be recommended.
CHAPTER 20
STANDARD PROCEDURES IN THE IMPLEMENTATION OF APPROVED
SANCTIONS and INTERVENTIONS FOR STUDENTS
1. The office of the President shall send a copy of the approved recommendation of the Fact-
finding Committee to the office of student affairs.
2. The Dean/Head of the office of Student Affairs shall prepare a written memorandum for the
student stating the misconduct and the corresponding approved sanction and interventions like:
2.1. If the sanction/intervention is one semester suspension, it shall be implemented in the
succeeding semester unless the student is graduating on the said semester. If the sanction
is non-readmission, the student shall be promptly advised that he shall no longer be
admitted in the next semester.
2.2. If the student is graduating, he/she shall be suspended effective immediately.
2.3. If the sanction/intervention is expulsion or dropping from the roll of students, he/she
shall be dropped effective immediately.
3. The head of the office of student affairs shall issue to the concerned student the suspension/
expulsion notice preferably in the presence of his parent and guardian and shall furnish the office
of the President, VPAA, College Dean, Registrar, Student Accounting, Department Chair, Head
of Security staff, Guidance Counselor and the concerned instructors a copy of the suspension/
expulsion notice.
4. The Registrar shall facilitate the issuance of the transfer credentials of the student who has been
dropped from the rolls or denied readmission without the Accounting Office requiring him to pay
the corresponding fees.
5. The Security office shall automatically not allow the concerned student to enter any of the RSU
campuses. Likewise, a suspended student shall not be allowed to enter any of the RSU premises
during the period of suspension.
6. The Security Office shall maintain an updated master list of the students who are
suspended/dropped from the rolls, (with photos) as ready reference. New and substitute guards
shall be provided with all pertinent data in the notice.
CHAPTER 21
PREVENTIVE MEASURES AGAINST VIOLENCE AND SANCTIONSON
FRATERNITIES AND OTHER STUDENT ORGANIZATIONS
CHED Order No 4, s. 1995
In order to have an atmosphere of brotherhood among fraternities and other student

organizations, all educational institutions of higher learning are encouraged to promote
programs and projects that shall produce responsible students and shall instill the value of human
life for a productive future. The following measures are therefore suggested:
1. Conduct meetings with heads of fraternities.
2. Encourage regular gathering of fraternities through sports, cultural events and joint
community projects where there are cross memberships.
3. Reporting of conflict to the head of the fraternity as a standard procedure, who in turn patch
up with the counterpart.
4. Internal policing by fraternities themselves.
5. Long-term orientation of the role of fraternity to move away from the conflicts into a
society of brotherhood that stresses studies, productivity, creativity, and sense of
community and brotherhood.
6. More interaction between the School Administration and the fraternities.
7. Proper information of parents on their children’s involvement in fraternities.
8. Use of fraternity alumni members to counsel resident members.
9. Fraternities are obliged to have an ethical code of their organizational visions and
objectives which should include a commitment to solve problems in a peaceful and friendly
way.
CHAPTER 22
POLICIES ON THE ORGANIZATION OF STUDENT
CLUBS AND ORGANIZATIONS
General Policies:
Pursuant to the rules and regulations established by the Romblon State University, the
management and operation of student organizations at this university shall be governed by the
following:
1. Supervision of Organizations Operation and Activities
The Office of the Student Affairs shall be responsible to supervise and regulate the
established operations and activities of duly recognized student organizations in cooperation with
the RSU Student Government by providing guidance to attain their goals and objective as
embodied in their constitutions and by Laws.
2. Organizations, Applications and Accreditation
Any group of twenty (20) students may apply with the Office of the Student Affairs to
form an organization, subject to the following requirements:
a. Letter of application duly signed by the twenty(20) founding members stating the name of
their association, the proposed activity and project, name of faculty adviser, letter of
acceptance of advisor ship by the faculty member addressed to the University President
through the Director of the Student Affairs.
b. Constitution and By Laws. The organization shall submit in triplicate copies the
constitution and by-laws of which, one copy each for the following organizations; Office
of the Student Affairs, Supreme Student Council, and the founding organization upon
approval for review.
c. Accreditation. Accreditation of certain organizations shall pass through the Student
Government based on a set of criteria and the final approval/decision from the OSA.

3. Certificate of Recognition.
The recognition and registration of the student college organization shall be pre-condition
for its operation in the University. A certification of recognition upon recommendation of the
Student Government shall be issued by the OSA to a student organization.
It shall be effective for one (1) school year and to be renewed yearly, as long as the
organization is in existence and in good standing. The following are required to be submitted.
1. List of officers and their respective positions.
2. Name of faculty adviser and her/his letter of acceptance of her/his advisor ship.
3. List of members and corresponding specimen signatures.
4. Other documents which the university may require.
5. Disqualification of Organization Violation of any rules and regulations of the university
shall be ground for disqualification of the organization
4. Selecting of Student Organization Adviser
In support of CMO.No.9. s.2013, known as Enhanced Policies and Guidelines on Student
Affairs and Services, this Guideline in Selecting Student Organization Adviser is provided for
purposes of Accreditation/Re-accreditation.
1. The Student Organization shall select chief adviser or adviser who is a permanent faculty
of the university; such that no faculty shall be chief adviser of two Student Organizations.
2. The chief adviser/adviser must be willing to discharge all the duties and responsibilities to
the Student Organization in accordance to its Constitution and By-laws and University
policies, most particularly on monitoring and evaluating the activities of the student group.
3. Whenever selected, Acceptance Letter as adviser of such Student Organization, addressed
to the University President thru the OSA director should be made which will be part of
documents for Accreditation.
CHAPTER 23
STANDARD OPERATIONAL PROCEDURES FOR THE CONDUCT OF STUDENT
ACTIVITIES
All letters requesting permit to conduct student activities should state the objectives either
on academic or on curricular/ extracurricular aspect of student development as basis for approval.
A copy of the approved permit must be furnished to Student Affairs & Services, SSC,
college SAS Coordinator and other concerned offices as maybe required.
I. Student Activities inside the Campus
1. President of SO presents a request letter for permit for an activity noted by the adviser and
Student Affairs Coordinator of the college;
2. The college Dean and SSC President evaluate the merit of the activity and may recommend
to the Director of Student Affairs & Services for approval;
3. After review, the Director of SAS acts appropriately on the request.
II. Student Activities outside the Campus
1. President of SO presents a request letter for permit for an activity noted by the adviser and
Student Affairs Coordinator of the college;
2. The college Dean and SAS Director evaluate the merit of the activity, completeness of the
documents and may recommend to the VPAA for approval;

3. After review, the VPAA acts appropriately on the request.
III. Educational Tours and Field Trips
Request of Permit for student tours and field trips including the supporting documents of
CMO 63 s. 2017 should be prepared by the faculty concerned addressed to the VPAA one month
before the activity. Such request should be recommended by the Dean and Student Affairs and
Services director who will evaluate the merit of the documents and forward it to the VPAA for
approval. Copy furnished the CHEDRO IV-B Director.
Note:
1. Parents or guardians permit are required of students who join activities outside the RSU
and overnight activities.
2. All activities of co-curricular clubs under their respective departments shall be registered
with the College Dean/SA Coordinator.
3. 3. A yearly schedule of meetings to be held by the club, indicating its objectives and the
date, time and place of each, shall be submitted to the OSA at the start of the semester.
Each organization shall furnish the Coordinator of Student Activities with the copy of the
minutes of every meeting. A copy shall also be posted on the organizations bulletin board.
4. The faculty adviser or his/her designated substitute representative should be present at
every club meeting.
5. 5. Guest lecturers, speakers and outside participants allowed in any program should be
favorably endorsed by the faculty adviser of the sponsoring organizations.
Communications or invitations shall be prepared by the organization President, by the
organization duly noted or endorsed by the faculty adviser, copy furnished the Office of
the Student Affairs and the Security Unit.
Any recognized organization of a class may avail itself of the University facilities only
after it has conformed to standard operational procedures on permits for activities.
A recognized student organization under the OSA may request authorization from the
Office to sponsor, social, cultural, athletics or religious activities and may avail itself of university
facilities only after securing a permit/endorsement of the Coordinator of student activities and the
approval of the Administrative Office.
Co-curricular activities of organizations as well as class and/or section activities must be
approved in advance by the respective Department Head and the College Dean. Also the use of
facilities must first be approved by the Administrative Officer of the University.
Facilities on campus are for the use of the RSU academic community in pursuing
educational objectives. Reservations for the use of school facilities should be made seven (7) days
before the scheduled activity.
INSTITUTIONAL POLICY ON EDUCATIONAL TOURS

AND FIELD TRIPS OF THE STUDENTS
Pursuant to CHED Memorandum Order No. 63, Series of 2017 and in accordance with the
pertinent provisions of Batas Pambansa Bldg. 232, Republic Act (R.A.) 7722, the university is
inclined to adopt policies and establish requirements in the conduct of educational tours and field
trips and other activities of the students especially if conducted off-campus.
It is a general policy of the university to provide students an avenue to broaden their
learning opportunities and experience the real world of work relevant to the necessary knowledge

skills and values for their welfare and development. Towards this end, the university deemed it
very necessary to establish guidelines/requirements in the conduct of educational tours and field
trips and other students activities off-campus.
I. Educational Tours & Field Trips

Guidelines/Requirements
1. Submission of Medical Clearance
All students who will undergo educational tours or filed trips must submit s medical
clearance issued by a government physician before allowing them to join the educational tours
and/or field trips.
2. Provision of Parallel School Activity
For students who cannot join the educational tours and/or field trips, they shall be given
parallel school activity which provides similar acquisition of knowledge of the required practical
competencies and achieves other learning objectives. Persons with Disabilities (PWDs) shall be
given due considerations.
3. Conduct Briefing and Debriefing Program
3.1. Briefing
Briefing program shall be undertaken by the Director of Student Affairs giving emphasis,
among others, precautionary measures that will be undertaken from the time, the students leave
the station, on progress on their tour/trip destinations, until they come back to station. Risk
Assessment Plan/Procedures should also be discussed in this activity with parents/guardians and
other stakeholders. As a general requirement, parents and/or guardians consent should likewise
be required.
3.2. Debriefing
There shall be a debriefing program to be conducted to be conducted by the
accompanying professor/instructor after the educational tour or fieldtrip has concluded. This
program shall include among others reflections of the learning experiences and assessment of
relevant competencies and learning outcomes following the university policy and/or
Observation Guide.
4. Learning Journal and/or Observation Guide
Since Educational Tour and/or Field Trip is part of the curriculum or course program, there
shall be a learning journal or observation guide that must be required and accomplished that
highlights the relevant learning/s and competencies acquired by the students which would be
the basis of their grades in the stated trips. The faculty concerned should ensure that the
journal/observation guide is thoroughly accomplished based on the format below:
Overall Assessment of the Tour/Trip

Date & Destination/Place/ Objectives Lesson Degree of

Time Specific (Relevant Learned relevance to the
Area Visited Competencies to be course
Acquired
Checklist of Requirements
For CMO No. 63 Policies and Guidelines on Education Tours and
Field Trips of College and Graduate Students
a.1 Before the off-campus activity
The President must require the submission of the following from its personnel concerned:
REQUIREMENTS PROOFS
a.1.1 Curriculum

The Curriculum should include the off-campus Course Syllabus which reflects the relevance of
activity with corresponding unit credit and time- requiring an educational tour and field trip.
allotment whether lecture or laboratory hours,
specifying course title and unit credits.
a.1.2 Destination
As much as practicable, destination of off-campus Appropriate report
activities should be near the concerned HEI in order to
minimize cost. CMO No. 11, s. 1997 entitled, Enjoining
All Higher Education Institutions (HEIs) in the Country
to Make, Insofar as Practicable, All Registered
Museums and Cultural Sites and Landmarks as Venues
for Educational Tours and Field Trips and Subjects for
Studies and Researches may serve as guide for the
places that may be visited among others, registered
museums, cultural sites and landmarks that should be
in line with the objectives of the off-campus activity
The destination and schedule should be relevant to the

subject matter.
a.1.3 Handbook or Manual
The Requirements and guidelines of the conduct of Handbook or Manual
local off-campus activities should be updated and be
included in the students’ handbook or manual.
a.1.4 Consent of the Parents or Students’ Guardian Duly notarized/ subscribed consent
a.1.5 Medical Clearance of the Students Medical clearance of the students, if appropriate
duly signed by the HEI or government Physician
a.1.6 Personnel-In-Charge
The designated personnel-in-charge must be an o Designation or order from the
employee of the institution and must have the Administration indicating personnel-in-
appropriate qualifications and experiences related to charge’s role and responsibilities before,
off-campus activities. When necessary, identify during and after the off-campus activities.
overall leader from among the personnel-in-charge. o Relevant certificate on first-aid training.
With appropriate first-aid and medical emergency
training.
a.1.7 First Aid Kit
The HEI should provide a complete first-aid kit. First-aid Kit
a.1.8 Fees/ Found Source
The fees to be collected from the students must be Duly approved schedule of fees
duly approved and disseminated to concerned
stakeholders.
There should be a breakdown of fund sources and Appropriate report
other resources properly secured and accounted for.

a.1.9 Insurance
The HEI should provide insurance (individual or Proof of insurance provision
group) provision for students, faculty and other
concerned stakeholders, for the purpose of the activity.
a.1.10 Mobility of Students
a.1.10.1 Owned by the HEI Updated/valid documents pertaining to
registration, insurance coverage, driver’s license,
assurance of roadworthiness, among others.
a.1.10.2 Third party or sub-contracting
a.1.10.2.1 Franchisee o Certification from LTFRB for the
validity of the franchise of the proposed
operator (i.e. legitimate, current and up-to-
date), if applicable.
o Special Permit from LTFRB if
transportation is out-of-line
o Updated/valid documents pertaining to
registration, insurance coverage, driver’s
license, assurance of roadworthiness, etc.
a.1.10.2.2 Travel and Tour Operator o Copy of Travel and Tour Operator
In cases where the service of Travel and Tour Accreditation Certificate by the DOT
Operator is used, it should be duly accredited by the o Duly approved Plan/ Itinerary of travel
DOT. by the HEI
o Certification from the LTFRB for the
If applicable, the HEI must engage an accredited validity of the franchise of the proposed
tourist transport vehicle and/or tourist guide with the operator (i.e. legitimate, current and up-to-
appropriate permits. date), if applicable.
o Vehicles’ updated/valid documents
pertaining to registration, assurance of
roadworthiness, etc.
a.1.11 LGUs/NGOs
The HEI should duly coordinate with appropriate o Copy of the letter sent to the LGUs
LGUs/NGOs. o Copy of acknowledgement letter from the
Whenever necessary for the safety and convenience of LGUs
the touring party, advance and proper coordination
with the local government units with acknowledged
letter from the concerned government agency shall be
secured before the scheduled dates of the activity.
a.1.12 Activities
a.1.12.1 General orientation to students Minutes and attendance of the briefing and
consultation conducted to concerned students,
faculty and stakeholders

a.1.12.2 Consultation to concerned students, faculty
and stakeholders with attached minutes of
consultation and attendee’s signature
a.1.12.3 Announcement to students, faculty and o Letter to parents, students and adult
parents of the activity one (1) or two (2) months companion preferably faculty
before the scheduled date of the conduct of off- o Appointment with conformed of Personnel-
campus activities in-charge
a.1.12.4 Briefing to concerned faculty and students o Itinerary
and provide the needed into materials before the o Handy information materials for students
trip
a.1.12.5 Learning journals for students Standard format of learning journals given to
students
a.1.12.6 Emergency Preparedness Plan to be given Appropriate report
to students and stakeholders
a.2 During the off campus activity
a.2.1 Personnel-in-charge, identify overall leader List of personnel of attendance
(when necessary) with the following tasks:
a.2.1.1 Accompany the students from the time they List of students and/or attendance
assemble for the off-campus activity up to
debriefing.
a.2.1.3 Ensure the provision of the allowable Contract of service with the third party
seating capacity of the vehicle/s used.
(No student shall be allowed to ride on the roof of
motor vehicle or on the boarding platform)
a.3. After the off-campus activity
a.3.1 Learning journals of students Appropriate report/grades
a.3.2 Assessment report/ Evaluation Report Assessment report by faculty including the
breakdown of expenses.
a.3.3 Expenditure report Breakdown of expenses
a.3.4 Debriefing of concerned faculty to students to be Report on debriefing program conducted
able to assess acquisition of learning
II. Other Student’s Activities outside the School Campus
Various student local activities are held outside the campus like acquaintance party,
Christmas party, valentines party, local field trips, visitation of projects, extension programs, etc.
While these activities develop them socially and educationally, students may be at risk in
conducting them. In as much as the university gives utmost importance in the security and welfare
of the students, the following requirements should be submitted to the Office of Student Affairs 5
days the conduct of such activity:
1. Risk Assessment Program;
2. Photo-copied driver’s license (renewed);
3. Photo-copied certificate of registration of the vehicle/s to be used;
4. Parent consent; and
5. List of responsibilities of the adviser and/or accompanying faculty member/s or staff.

In all of these activities, briefing and debriefing programs are expectedly undertaken to
further ensure all stake holders that the activity is undertaken accordingly.
CHAPTER 24
USE OF BULLETIN BOARDS, POSTERS
AND ANNOUNCEMENT
All posters or written announcements on campus shall bear the stamp of approval of the
class adviser and Student Government, and for final approval of the OSA provided the approved
pursuit of activities is presented together with the expiration date, otherwise no posting is
allowed. Staple wire shall be prohibited in postings written announcements.
Posting of advertisements of companies and outside institutions may be approved by

OSA, if they have direct bearing on the welfare of the student population and are not contrary to
the university policies.
Guidelines:
1. Posters/written announcements shall bear the stamp of approval by class adviser.
2. Posting includes notice of meetings, announcement of activities, and message to members
of organization.
3. Expiration dates of posting must be observed.
4. Posters without approval by OSA are not allowed.
5. Staple wires should not be used to attach posters.
6. Posting advertisements of companies and outside institutions must be approved by the
Office of the Student Affairs.
7. Posters /notices and other advertisement must have some bearing.
8. Messages/communication must have direct bearing on the welfare of the student’s
population and shall not be contrary to the university policies.
9. Every organization has to remove its own postings after the effect has lapsed.
10. Anybody caught removing the posters within their valid effectivity period shall be liable
to disciplinary action.
11. 11. The maintenance/utility unit of the university is empowered to remove summarily any
poster or communication improperly stamped and not posted in designated place.
CHAPTER 25
FUND RAISING ACTIVITIES
Fund raising projects may be allowed subject to the following rules:
 Only accredited student organization are allowed to sponsor only one major fund raising activity
per school year, provided that no fund raising activity shall be scheduled two weeks before the
final examinations of each semester.
 Application to hold a fund-raising activity should be filed with the OSA.
It should be duly signed by the president and faculty adviser of the student organization,
endorsed by the Dean of the College and submitted to the office of the OSA and the Vice

President for Academic Affairs at least 30 days before the scheduled date. Such application shall
include the following:
1. Objective of the fund-raising activity.
1.2. Nature of the proposed fund raising, whether or not it involves sale of tickets,
etc.
2. Date, time, and place.
3. Manner of disbursing funds raised
4. Names of students directly in charge of fund raising.
5. All tickets, solicitation forms and other materials for fund raising shall bear approval of the
Office of the Student Services aside from that of DSWD.
6. Solicitation of funds or merchandise from individuals should be endorsed by the Office of
the Student Services.
7. 8. Financial report of the fund raising activities shall be submitted and noted by Office of
the Student Services one month after the activity.
8. Failure to do so shall be ground for withdrawal of recognition of the Organization.
CHAPTER 26
RECOGNIZED STUDENT ORGANIZATION
The University Federated Supreme Student Council is the highest student organization in
the university. It has jurisdiction over the entire student body of the school. It is under the
supervision of the Office of the Student Affairs. The FSSC is composed of President, Vice
President, Secretary, Treasurer, and Business Managers who were elected from among the RSU
campus-wide SSC Presidents.
List of Accredited Organization
1. Federated Supreme Student Council (FSSC)
2. Supreme Student Council (Ssc) (All Campuses)
3. Public Campus Ministry (Pcm)
4. Alpha Phi Omega International (Apo )
5. Association Of Civil Engineering Students Organization (Aces)
6. Association Of Stidents In Mechanical Engineering (Asme)
7. Bachelor Of Arts In English Society (Abes)
8. Beta Sigma Fraternity
9. Biology Students Society ( Bioss )
10. College Of Agriculture, Fishery And Forestry Students Organization (Caffso)
11. College Of Arts & Sciences Student Organization (Casso )
12. College Of Business And Accountancy Student Organization (Cbaso)
13. College Of Education Student Organization (Cedso)
14. College Of Engineering And Technology Student Organization ( Cetso)
15. Company Of Educated Lecturers And Learners In Science (Cells)
16. Entrepreneurial Actions In Us (Enactus)
17. Future English Mentors Organization (Femo)
18. Home Economics And Technology Major (Het)
19. Iglesia Filipina Independiente Student Association (Ifisa)

20. Institute Of Criminal Justice Education Student Organization (Icjeso)
21. Institute Of Information Technology (Iitso)
22. Institute Of Integrated Electrical Engineers Council Of Student Chapter (Iiee- Csc-Rsu)
23. Junior Financial Executive (Jfinex)
24. Junior Philippine Institute Of Accountants (Jpia)
25. Junoir Leadership Organization & Training Inc.(Junleado-Collegiate)
26. Philippine Institute Of Civil Engineers Rsu Student Chapter (Pice-Rsu Sc)
27. Philippine Student Alliance Lay Movement (Psalm)
28. Probers Science And Math Organization
29. Samahan Ng Mga Mag-Aaral Sa Filipino (Samafil)
30. Samahang Visaya Organization
31. Sigma Beta Sorority
32. Society Of Agricultural Engineering Students/Phil Society Of Agricultural Engineers
Pre-Prof. Group (Sages/ Psae)
33. Culinary Hoteliers Executives And Frontliners Society (Chefs)
34. Society Of Public Administration Students (Spas)
35. Supreme Student Government-Junior High School ( Ssg )
36. Supreme Student Government-Senior High School ( Ssg )
37. Tau Gamma Phi Triskelion Grand Freaternity
38. The Educators’ Chronicle (Tec)
39. The Harrow- Science High School
40. The Harrow- Collegiate Chapter
41. The Itechzone- Info Tech. Publication
42. United Students Of Banton In Odiongan Romblon (Usbor)
43. Science And Technology Scholars Organization
44. Chi Alpha Student Ministry
45. Mapeh Organization
46. Future Farmers Of The Phil. (FFPCC) Science High School
47. Future Agriculturists & Homemakers Of The Philippines Organization
48. Environmental Awareness Club
49. Political Science Student Society (Polissoc)
50. Odiongan Riders Club (ORC)
51. Business Letter
52. Kautoran Organization (RSU Chapter)
52. Others not in the list but which may be accredited relatively after this.
CHAPTER 27
GUIDELINES ON THE RECOGNITION OF STUDENT ORGANIZATIONS
A. New Organizations:
1. Any organization (academic or non-academic) which wishes to be recognized must
accomplish the application form available at the Office of Student Affairs. The Application
shall include the following information:
a. Name of organization

b. Name of Student Representative
c. Position, Year, Course
d. Date Filed
e. List of Current Officers with their pictures, address, and specimen signature
f. List of Registered members with Pictures,
g. Faculty Advisers with pictures and specimen signature
h. Plan of Activities for the Current School Year
i. Original Cope of Constitution and by Laws
j. Recommending Approval of the Faculty Adviser and Department Officer, and
Security Officer for Non–Academic Organization.
2. Should observe the deadline set for submission of application. Only organizations that
followed the set dealing will be subjected to verification by the Office of the Student
Affairs staff and submitted to the Director of OSA.
3. The Director of OSA shall review the application if it merits acknowledgement, and if
such acknowledgement shall serve as proof that the application for recognition has been
received and recognized by the office.
4. The new organization shall be placed on a probationary status for one year and will be
subjected to strict evaluation.
5. A major violation of university rules and regulations by an officer or member of the
new organization may lead to revocation of the application and opportunity to be
recognized.
6. A new organization may avail of the use of school facilities subject to existing
university rules and regulations.
B. Renewal of Recognition of Student Organizations
1. Any organization (academic or non-academic) which wishes to renew its recognition must
accomplish the application form available at the OSA once the application for recognition has
started. The application form must include the following information and attachments:
a. Name of the organization
b. Name of student representative
c. Position/course/year of the student representative
d. Date of filing
e. Project activities accomplished by the organization in the previous school year (at
least 3 major activities conducted inside the school campus)
f. List of new officers for the current school year, including the pictures, addresses and
specimen signatures
g. List of registered members with pictures
h. Photo of Certificate of Recognition for the previous year
i. List of faculty advisers. With specimen signatures and pictures
j. Operational plan for the current school year
k. Photo of certificate of attendance/ participation in Seminar of at least one (1) student
officer
l. Financial statement for the previous school Year

m. Original code or constitution and bylaws Recommendation for approval by the
faculty Adviser and Department Officer/Chair for Academic Organizations, faculty
adviser and Secretary for non-academic organizations.
2. The OSA Director shall set the deadline for the application of recognition for new organizations.
Only organizations that submitted their documents on or before the specified deadline be subjected
to verification.
3. The OSA Staff shall evaluate the application and endorses it to the Director of the Student
Affairs Office.
4. The Office of the Student Affairs shall again review the documents before final approval is
granted.
5. Only recognized student organizations may avail themselves of the use of Bulletin boards on a
first come first basis policy.
CHAPTER 28
UNIVERSITY SUPPORT SERVICES
A. LIBRARY
a. Services Policies and Regulations:
1. A library card is required in borrowing of books.
2. Students wearing sando, blouses with spaghetti strap, shorts, and rubber slippers are not
allowed to enter the library premises.
3. A Library Card is issued to all students upon presentation of their registration Form. This
card is non-transferable.
4. A library card shall bear the name, picture and signature of the holder.
5. A lost library card can be replaced upon submission of a duly notarized affidavit of loss,
official receipt of payment of P50.00 from the Cashier’s Office.
b. Borrowing of Books
1. RSU students may borrow a maximum of two books at a time.
2. Reference books, periodicals, theses and materials in the special collections of Filipiniana
section are restricted for room use.
c. Borrowing Schedules
1. Fines
Materials returned late are subjected to overdue fines of 10.00 per day.
Borrowers with overdue books or with standing obligations to the library shall not be allowed to
borrow books unless all library accounts are settled.
2. Lost Books
A lost book must be reported immediately to the Librarian and must be paid according to
the value determined by the library authorities, plus the processing for which is equivalent to 10%
of the cost of the book and or maybe replaced with the same title.
d. Conduct inside the Library
Library staff/personnel shall conduct themselves in a manner that will not disturb the
peace and order of the library. Readers are reminded that the library is primarily for serious study
and research. Smoking, eating, and drinking hard liquor is prohibited. Littering and loitering are
not permitted. Loud conversation is prohibited.

B. GUIDANCE, COUNSELING AND PLACEMENT SERVICES
The Guidance Center offers the following services:
1. Counseling Service
Counseling services are offered both individually and in groups. Counseling includes the following
areas: personal, vocational, educational, crises intervention, chemical dependency, and sexual
harassment.
2. Testing Service
The center administers a batter of test for the first year students and transferees to assess
their personality and aptitudes.
3. Individual Inventory
The guidance center updates student’s cumulative records. The records include the
personal, educational, health and other data about the student.
4. Research and Extension services
The guidance counselor is encouraged to do action researches. Areas identified as common
problems of students such as boarding houses, campus, academic concerns, sexual harassment are
explored.
5. Placement, Career and Occupational Services
Guidance counselor coordinates with the Deans of different colleges for educational
placement of students. It also establishes linkages with educational, industrial, and commercial
institutions for industrial and commercial Institutions for job placement of students.
6. Orientation/Information Services
Annual orientation programs for new students prior to enrollment for the academic year
are conducted. The Office of the Student Affairs likewise provides on-going guidance, Faculty &
Staff of the University, Vice Presidents and others. Activities for students by college/unit.
Orientation Activities shall be conducted two weeks after the opening of classes to be attended by
new freshmen students; the Guidance Counselor; Faculty & Staff of the University, Vice
Presidents and others.
C. DENTAL & MEDICAL SERVICES
The University maintains a medical-dental center to serve the health needs of the student,
faculty and personnel. It has a retainer Physician, and Dentist and a Public Health Nurse.
The following services are extended by the unit:
A. Dental Services
1. Examinations of Patients
2. Dental Prophylaxis
3. Oral Surgery
4. Dental Restoration
5. Dental Consultation
6. Referrals
B. Health Services Center
1. First Aid Treatment
2. Taking of Blood Pressure
3. Referral to and from the Hospital
4. Confinement

5. Maintenance of Functional School Clinic
6. Follow-up cases of confined patients
7. Home Visit to patients (student, faculty staff)
8. Maintenance of Campus Cleanliness
9. Visitation of Faculty/Staff Cottages
10. Attends Seminars/Training related to Health Services.
Appendix A REFERENCES, ACRONYMS AND DEFINITIONS OF TERMS
REFERENCES
Education Act of 1982
Local Government Code
Romblon State University Code
CHED Memo No. 17, S. 2012 Policies and Guidelines on Educational Tours and Field Trips of
College and Graduate Students

CHED MEMO Order 63,s. 2017 Policies and Guidelines on Local Off-Campus Activities
CMO No. 9, s. 2013 known as Enhanced Policies and Guidelines on Student Affairs and services
Republic Act 7722 known as Higher Education Act of 1994
Republic Act 10173 - Data Privacy Act of 2012, an act protecting individual personal information
and communications systems in the government and private sector, creating for this
purpose a National Privacy Commission, and for other purposes.
Students’ Admission, Registration and Retention Code (SARaR)
GEPS Operations Manual
ACRONYMS
OSAS- Office of Student Affairs and Services
UW- Unauthorized withdrawal
AW- Authorized withdrawal
INC- Incomplete
FSSC- Federated Supreme Student Council
SO- Student Organization
DEFINITION OF TERMS
Admission- refers to the process and being allowed to enter the Romblon State University Student
Sector
Applicant- is an individual seeking a privilege to enroll in the University subject to processes of
the office of Admission and the concerned college/institute/campus.
Auction Courses- were least or no applicants applied to take the entrance examination and
qualification.
Carrying capacity/ Absorptive Capacity- refers to the number of slots or quota available in every
course provided by the dean director based the number of classrooms and organic faculty.
Class-is also termed as block or section with a maximum of 40 students
Enrollment- is an action seeking to be officially listed as a member of the university student sector
that passed the Admission/Entrance Examination and Qualification.
Enrollment capacity-refers to the optimal number of students that can be enrolled in a degree
program offered by Romblon State University in a given semester or term, as determined by
the learning objectives and outcomes and the current carrying capacity of the RSU and by
the policies and standards of academic programs and other such quality safeguards
formulated by the Commission on Higher Education (CHED).
Intervention- refers to an action done to prevent undesirable consequences.
Misconduct- refers to any behavior and action not accepted in the University including
violation of school policies and regulations and acts considered by law as illegal.
Overload- refers to the subjects taken by the students more than the required given subjects.
Registration- is an act to be listed to take the admission/entrance examination and/or enrollment.
Retention- is the continued admission/position of being a student in the University.
Sanction- refers to any form of penalty for any misconduct
Scholastic Delinquency- is an academic conduct that is out of accord with given behavior or policy
of the course, admission, registrar, and college /institute.

Student Applicant- is an individual who is previously a student of the University seeking re-
admission.
Appendix B
Flowchart A-Complaint of Student (s)/Parent against a Faculty Member
START
The OSA receives

the complaint/s and Receipt of Complaint/Violation
Identification and Documentation
documents details
Determination of validity and just cause

The OSA Head, w/ the
RSU Student Handbook
DC and/or the college Page 60
Dean conduct
preliminary
investigation. The DC
Assignment of substitute by the DC if

faculty member is under preventive
suspension
Complaint
Merits No
suspension/
dismissal
DC implements
disciplinary
The DC and/or the sanction
College Dean, through
the VPAA recommend/s Creation of a hearing committee
End
a hearing committee
Committee conducts hearing
DC assigns substitute to handle the

faculty member’s class
The DC administers the No

final examination and Faculty member
guilty?
evaluates students final
grades, if applicable Issuance of
disciplinary
sanction to
student if
Committee recommends appropriate complaint is
disciplinary sanction w/out basis
President approves
recommendation or asks
designated authority to give President makes final decision
second opinion or returns the End
report to the committee

END
N.B. This flowchart is used when complain is not settled within the College.
Flowchart B– Complaint of Faculty Against A Student
START
The OSA receives the

complaint/s and documents Receipt of Complaint/Violation
details Identification and Documentation
The OSA Head, w/ the college

Determination of validity
Dean conduct preliminary and just cause
investigation. The DC and/or the
RSU Student College Dean issue/s notice of
Handbook Page 61
charges
Complaint
merits
Suspension/
Exclusion?
No
Yes
End
Flowchart C- Complaint of Student against another Student
START
The OSA Heads receives the

Receipt of Complaint/Violation
complaint/s and documents Identification and Documentation
details
The OSA Head conducts

Determination of validity and just cause
preliminary investigation
and issues notice of
charges
Complaint No
merits
Suspension/
Yes
OFFICIALS OF THE UNIVERSITY
OFFICE OF THE UNIVERSITY PRESIDENT
Dr. Merian P. Catajay-Mani University President

Mr. John F. Rufon Chief, Presidential Management Staff
Dr. Emelyn F. Montonya Director, Quality Assurance Office
Mr. Juniel G. Lucidos Director, Planning and Development Office
Dr. Reynaldo P. Ramos Director, International Affairs and Linkages Office
Ms. Carolyn D. Fetalver Director, Gender and Development Office
Mr. Jerome F. Fesalboni Director, Internal Audit Services Office
Mr. Isiah Rhowinn f. Rojero Director, Security Services Office

Mr. Edgardo F. Fadallan Director, Special Projects/Advocacy Officer
OFFICE OF THE VICE PRESIDENT FOR ADMINISTRATION AND FINANCE
Dr. Tomas T. Faminial Vice President for Administration and Finance

OIC, Chief Administrative Officer/
Director, Finance Unit
Prof. Mario A. Fetalver Jr. OIC, Bids and Awards Committee
Ms. Maria Charmaine R. Gaa Director, Human Resource and Development Office
Atty. Glenn Niño M. Sartillo Chief Administrative Officer
Ms. Maria Charmaine R. Gaa Director, Human Resource and Development Office
Mr. Nonito Blancia OIC, Human Resource Management Office
Mr. Ronillo F. Foja Director, Business Affairs Office
Engr. Julie F. Fallaria Director, Information and Communication Technology Services
Center
Engr. Jason F. Rufon Director, Physical Plant and Facilities Office
Mr. Jerome F. Fajarito Director, General Services
Ms. Cynthia R. Laynesa Head, Accounting Office
Mr. Lou V. Foja Head, Budget Office
Ms. Lucille N. Lopez Head, Cashiering Office
Mr. Reno U. Solidum Records Officer
Ms. Cheryl M. Maulion OIC, Supply and Property Management Office
Ms. Cita C. Ylagan Head, Food Processing Center
Mr. Raymund M. Maming Head, Motorpool Unit
OFFICE OF THE VICE PRESIDENT FOR ACADEMIC AFFAIRS
Dr. Emelyn R. Villanueva Vice President for Academic Affairs

Dr. Philip R. Baldera Dean, Graduate Education and Professional Studies
Dr. Julio Romeo T.Chavez Dean, College of Agriculture, Fisheries, and Forestry
Dr. Mark G. Calimbo Dean, College of Arts and Sciences
Dr. Jun P. Dalisay Dean, College of Education
Ms. Marbeth M. Fadriquela Dean, College of Business and Accountancy
Dr. Alfredo F. Furto, Jr. Dean, College of Engineering and Technology
Dr. Alfredo J. Fronda, Jr. Director, Basic Education (Senior High & Laboratory High School)
Dr. Carlwin V. Dayagdag Director, Institute of Information and Technology
Mr. Poly D. Banagan Director, Institute of Criminal Justice Education
Dr. Carmelinda M. Juanzo Campus Director, RSU Cajidiocan
Dr. Leila R. Fabella Campus Director, RSU Calatrava
Dr. Ruel Virgil M. Adriguez Campus Director, RSU Romblon
Dr. Borromeo B. Motin Campus Director, RSU SAN Agustin
Dr. Zenaida T. Manzano Campus Director, RSU San Andres
Dr. Emelia B. Ramos Campus Director, RSU San Fernando
Dr. Rey P. Raygo Campus Director, RSU Sta. and San Jose
Mr. Danilo M. Miñon Sta. Maria
Dr. Elvin F. Gaac Director, Center for Alumni relations and Employment Services

Mr. Edgar B. Andalecio Director, National Service Training Program/ OIC Disaster Risk
Reduction Management Office
Ms. Mary Jane R. Arboleda Director, Social and Cultural Affairs Office
Mr. Daniel M. Fabelo Director, Sports Development Program
Dr. Ester L. Forlales Director, Office of Student Affairs and Services
Ms. Annabelle F. Ida Head, Office of the University Registrar
Ms. Hedy F. Fontamillas Director, Guidance and Counselling Services Unit
Ms. Grace F. Firmalo Director, Health Services Unit
Mr. Carlo Joseph M. Juanzo Director, Learning Resource Center
Dr. Sherwin M. Perlas Direktor, Sentro ng Wika at Kultura
OFFICE OF THE VICE PRESIDENT FOR RESEARCH, EXTENSION AND DEVELOPMENT

Dr. Bilshan F. Servañez Vice President for Research, Extension and Development
Prof. Eddie G. Fetalvero Director, Research and Development Office
Ms. Vlaire Jane F. Formento Director, Extension Services Office
Mr. Frankie A. Fran Director, Training and Technical Advisory Services Office
Ms. Anna Beatriz R. Mayor Head, R & D Publication Unit

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Romblon State University

Office of Student Affairs and Services

RSU Student Handbook Page 1

RSU Student Handbook Page 3

Competence. An academic institution run by competent people will never go astray.

Integrity. To be persuasive, we must be believable; to be believable, must be credible; and

Service. Community service and development is what makes a University, otherwise we

RSU Student Handbook Page 4

Onward Alma Mater dear,Romblon State University

Even we are far away

RSU Student Handbook Page 5

RSU Student Handbook Page 6

RSU Student Handbook Page 7

GENERAL ADMISSION/ENTRANCE EXAMINATION AND QUALIFICATION

Article 1. Entrance Requirements

RULES FOR REGISTRATION

1.1 For Graduate School applicants:

1.2 For Graduating K-12

1.3 For BEC (Non-K12) and K-12 Graduate

1.4 For College Transferee

1.5 For Junior High School

1.6 For Senior High School

RULES FOR ADMISSION/ENTRANCE EXAMINATION AND QUALIFICATION

Article 4. The Entrance Examination and Qualification

RSU Student Handbook Page 9

Section 2. Result Classification of College Entrance Examination and Qualification

RULES FOR RETENTION

RSU Student Handbook Page 10

Article 8. Classification of Applicants

b. Sophomore – A sophomore is a student who has satisfactorily completed the

RSU Student Handbook Page 11

Article 9. Academic Load

Article 10. Attendance

RSU Student Handbook Page 12

Article 11. Refund of Fees for non-TES/FHE beneficiaries

Article 12. Dropping and/or Adding of Subjects, Changing of Classes

RSU Student Handbook Page 13

Article 13. Request for Unscheduled Subjects/Classes on Special Arrangement

Article 14. Changing of Subjects

RSU Student Handbook Page 14

Article 15. Transfer Students

RULES ON RESIDENCY & SCHOLASTIC DELINQUENCY

Article 17. Scholastic Delinquency

RSU Student Handbook Page 15

Article 18. Honorable Dismissal

RSU Student Handbook Page 16

RULES FOR LEAVE OF ABSENCE AND RESIDENCY

Article 19. Leave of Absence (LOA)

Article 20. Maximum Residency Rule (MRR)

RSU Student Handbook Page 17

RULES FOR ENROLLMENT

Article 21. Prescribed Schedule.

REQUIREMENTS FOR GRADUATE STUDENTS

RSU Student Handbook Page 18

RSU Student Handbook Page 19

RSU Student Handbook Page 20

b. How to reserve subjects to the system?

RSU Student Handbook Page 21

RSU Student Handbook Page 22