THE SINGARENI COLLIERIES COMPANY LIMITED

(A GOVERNMENT COMPANY)
Purchase Cell – 2X600MW STPP
Village :PEGADAPALLI Mandal: JAIPUR
Dist: MANCHERIAL,State:TELANGANA
Pin: 504216
CIN:U10102TG1920SGC000571

E-mail: pd_stpp@scclmines.com
Company Web site: www.scclmines.com

SCCL GST No : 36AAACT8873F1Z1

NOTICE INVITING TENDERS (NIT)

Sub: Procurement of media converters for CCTV system installed at STPP, Jaipur,
Mancherial, Telangana.

Enquiry Number EST23O0004 Date:15.04.2023

Tender ID 407242
Tender Category Products
Order Type Firm Order
Mode of Tendering e-Tendering
Number of Sources Single
Mode of enquiry Open
Two Stage:1) PQ Stage-(Technical Bid & Commercial Terms)
Tender Stages
2) Commercial Stage-(Price Bid)
Input Tax Credit Not Applicable
Evaluation Type Item-wise
Currency Type INR

Applicability of EMD Not Applicable

Tender Due dates As specified in the TS-Portal against above tender ID.

1. Tenders are invited for Procurement of media converters for CCTV system
installed at STPP, Jaipur, Mancherial, Telangana.

2. The Approximate value of the enquiry is Rs. 75,000.00. Bidder shall submit an EMD of
________ as shown by e-portal through online utilizing the “Payment Gateway Service
on e-Procurement platform". (For other details Pl. refer EMD clause at para No. 21).

SCCL Helpdesk Numbers for Bids submission :

EPBAX Numbers: 08744 - 235558/235559/235553
 Annexure – I
SPECIAL TERMS & CONDITIONS
1. ELIGIBILITY CRITERIA FOR COMMERCIAL ORDER (clause 20):

Offers are invited from Manufacturers of enquired item. Manufacturers should submit a
copy of valid Manufacturing license/ NSIC/SSI/MSME/Factory/Govt Doc along with the
bid for the enquired item. Manufacturers should have supplied enquired item or similar
enquired item to any Government organizations/ PSUs/Private organizations not prior
to seven years from the date of opening enquiry. The firms should enclose order copy
of enquired item or similar enquired item along with Tax invoice or delivery challan
Or
Offers are invited from authorized dealers of Manufacturers of enquired item.
Authorized dealer should submit manufacturer’s valid manufacturing
license/NSIC/SSI/MSME/Factory/Govt Doc for the enquired item and Valid Authorized
Dealership Certificate from Manufacturers of enquired item along with the bid.
Authorized dealer or Manufacturers who have given dealership certificate should have
supplied enquired item or similar enquired item to any Government organizations/
PSUs/Private organizations not prior to seven years from the date of opening enquiry.
The firm should enclose order copy of enquired item or similar enquired item on their
name or on the name of manufacturer whose has given authorized dealer certificate to
them along with Tax invoice or delivery challan.
Or
Offers are invited from the firms who have supplied enquired item or similar enquired
item to any Government organizations/ PSUs/Private organizations not prior to seven
years from the date of opening enquiry. The firms should enclose order copy of
enquired item or similar enquired item along with Tax invoice or delivery challan

2. PRICE BID EVALUATION CRITERIA (Clause 42):

Bids will be evaluated on Landed Cost Basis.

In case more than one offer are identical in all respects then, the bidder who
submitted the bid first shall be treated as L1.

3. INSPECTION CRITERIA (clause 18):

Inspection will be carried out at STPP site,SCCL.

4. Warranty Term (Clause 19):

The item shall have supplier's warranty for rectification or replacement for any defects
in manufacturing noticed within a period of 12 months from the date of Invoice.

5. Payment Terms (Clause 29):

Payment will be made by way of RTGS for 100% value of the item supplied along
with 100% Taxes / Duties / Cess / Levies applicable as per terms and conditions of
the order will be paid within 30 days from the date of receipt and acceptance of
material at STPP Area stores, SCCL. RTGS charges if any will be to firm’s account.
For RTGS payment, bidders are advised to indicate their Bank details in their offer.
a) Name of the Bank. b) Branch Name. c) Branch Code. d) Account No. e) MICR
Code. f) IFSC/RTGS Code.
If the firms opt for payment through cheque / DD, payment will be made accordingly.
DD charges if any will be to firm’s account.
 Tax retention clause:
The supplier shall upload his Tax Invoice in the GSTN as per the provisions of the
GST Act i.e., by 10th of the month subsequent to the month in which “Time of Supply”
arises.
In respect of orders where the entire order quantity is executed through a single Tax
Invoice and if the “Tax Invoice” is not uploaded within the time limits prescribed
under GST Act, the amount equivalent of tax contained in the Invoice will be withheld
from the net amount payable by SCCL till such time the invoice is uploaded in the
GSTN Portal.

In respect of orders where the entire order quantity is executed in phased manner
through multiple invoices or where staggered payment is made, if the “Tax Invoice” is
not uploaded within the time limits prescribed under GST Act, the amount equivalent
of tax will be withheld from the net amount payable against subsequent Invoice till
such time the invoice is uploaded. The final payment is subject to compliance of all
formalities under GST by the supplier.
Applicable TDS as per GST Provisions will be made

6. DELIVERY SCHEDULE (Clause 30):

To be supplied within 10 weeks from the date of receipt of purchase order.

7. LIQUIDATED DAMAGES (LD)(Clause 31):

In the event of supply not being effected within the contractual delivery schedule,
liquidated damages @ 0.5% of basic price, not by way of penalty, of the value of the
material per week of delay or part thereof subject to a maximum of 10% is
recoverable from the supplier without prejudice to the rights of purchaser to procure
the balance material at the risk and cost of the supplier. The payment or deduction
of such damages shall not relieve the supplier from the contractual obligation to
complete the supply or balance portion thereof in time as stipulated in the contract.

Recovery of any claim towards LD charges, penalty, fee, fine or any other charges
from the supplier / vendor will be made along with applicable GST and the amount
shall be adjusted with the payment to be made to the supplier /vendor against their
bill/invoice or any other dues.

8. Performance Bank Guarantee(Clause 33): Not applicable

9. Quantity variation clause(Clause 36):

i. Tender quantity may vary by +/- 25% before opening of price bid. Bidders should
take this into consideration while submitting their offers.

ii. The bidder shall agree to accept part order at unit prices without limitation and
accept to enhancement of ordered quantity up to 25% during the order validity
period at the same price, terms and conditions of original order.

Chief Technical Consultant

2X600MW STPP
The Singareni Collieries Company Ltd.
(A Govt. Company)
 Annexure-II

Technical Specifications

I. List of Items:

Item Quantity Material to be supplied

Item Code Item Description Unit
Sl. No. required to
FIBER SINGLE MODE MEDIA
1 8749040029 CONVERTER WITH ADAPTER
NOS 40 STPP Area Stores

II. Specifications:

Item
Sl. Item code Item Description Specification
No.
• Ports : 1 x 100M RJ45 port (Auto MDI/MDIX)
1 x 100M SC Fiber Port
• LED Indicator : Power, FDX/Col, Link/Act, SPD.
• Connector Type : SC Type Simplex.
• Output Centre Wavelength : 1310nm.
FIBER SINGLE MODE
• Network Media : 10BASE-T: UTP category 3,4,5 cable
1 8749040029 MEDIA CONVERTER WITH
ADAPTER (maximum 100m)
EIA/TIA-568 100 ohms STP (maximum 100m)
100BASE-T: UTP category 5, 5E cable (maximum
100m)
• Distance : max 20KM.
• Power supply : 5V DC.

Chief Technical Consultant

2X600MW STPP
The Singareni Collieries Company Ltd.
(A Govt. Company)
 ANNEXURE -III

Format of Letter of Bid (LOB)

LETTER HEAD OF BIDDER
To,
The Chief Technical Consultant,
2X600MW Singareni Thermal Power Plant
Village:Pegadapalli,Mandal: Jaipur
Dist: Mancherial,State: TELANGANA
PIN: 504216

Sub: Letter of Bid for Procurement of media converters for CCTV system installed at
STPP, Jaipur, Mancherial, Telangana.

Ref: Enquiry Number: EST23O0004 Date:15.04.2023

Dear Sirs,

I/We offer to Supply the Material as per our offered rate/price in accordance with the conditions of the NIT
document as available in the website.

This Bid and your subsequent Supply/Purchase Order shall constitute a binding contract
between us.

I/We hereby confirm our acceptance of all the terms and conditions of the NIT document
unconditionally.

If any information furnished by me/us online towards eligibility in this tender is found to be
incorrect at any time, penal action as deemed fit may be taken against me/us for which
I/we shall have no claim against SCCL.

Yours faithfully,

(Signature of Bidder)

1. Name of the Bidder :

2. Address :
3. e-Mail Address :
4. Mobile/Telephone Number :
5. FAX Number :
6. Place :
7. Date :
 ANNEXURE - IV

LETTER HEAD OF BIDDER

Sub: Procurement of media converters for CCTV system installed at STPP, Jaipur,
Mancherial, Telangana.

Ref: Enquiry Number: EST23O0004 Date:15.04.2023

Acceptance of Commercial terms and conditions by the Bidder

Sl Acceptance
Commercial Terms of NIT
No of Bidder
1 Instructions to Bidder (Submission/Evaluation of Bid, etc) Accepted
2 Bid Validity(120 days from the date of opening of Bid) Accepted
Prices are Firm on FOR Destination i.e. STPP Area Stores/
3 Accepted
FOB basis
4 Submission of Import Document in case of Import & Supply Accepted
5 by Agent of tax invoice
Submission Accepted
6 Applicable Taxes & Duties Accepted
7 Consignee/Destination Point Accepted

Delivery Schedule :To be supplied within 10 weeks from the date

8 Accepted
of receipt of purchase order as given in Annexure- I of NIT

9 Payment Terms as given in Annexure- I of NIT Accepted

10 Packing Accepted
11 Liquidated Damages as given in Annexure- I of NIT Accepted
12 Risk Purchase as per NIT Accepted
13 Force Majeure as per NIT Accepted
14 Warranty as given in Annexure- I of NIT Accepted
15 Performance Bank Guarantee as given in Annexure I of NIT Accepted
16 Currency of Bid Accepted
17 Price Fall clause as per NIT Accepted
18 General Terms and Conditions as per NIT Accepted
19 Settlement of Disputes clause as per NIT Accepted
20 Quantity variation clause as given in Annexure- I of NIT Accepted

(Signature of Bidder)
 ANNEXURE – V
THE SINGARENI COLLIERIES COMPANY LIMITED
OTHER COMMERCIAL INFORMATION
Sub: Procurement of media converters for CCTV system installed at STPP,
Jaipur, Mancherial, Telangana.
Ref: Enquiry number: EST23O0004 Date:15.04.2023
Sl No Particulars Details
1 Details of EMD (if applicable)
2 Proof of being Manufacturer (for
tendered item)
3 Type of Registration (SSI/NSIC etc.)
(a) Document reference no. & date
(b) Issued by
(c) Registration Number
(d) Name of the Registering Authority.
4 GST Details
(a) GSTIN
(b) Rate of GST As quoted in Price Bid
5 Packing & Forwarding Charges
As quoted in Price Bid
(Inclusive/Extra- Rate in % to be indicated)
Freight & Insurance charges
6 As quoted in Price Bid
(Inclusive/Extra -Rate in % to be indicated)
7 PAN NO
8 Payment details (for EFT)
(a) Account Name
(b) Banker's Name
(c) Branch
(d) Address, City/Town, District, State
(e) Account type
(f) A/c No & EFT No
(g) IFSC Code
9 MSME (Applicable/Not Applicable)
If applicable, indicate Registration No. &
(a)
Registering Authority
Vendor Code of the bidder (if registered in
10
SCCL)
11 Firm prices: (The prices quoted are FIRM The prices quoted are FIRM On FOR
On FOR Destination basis) Destination basis

Note: All Taxes and duties mentioned in Price Bid / Commercial stage are only considered
for evaluation.

(Signature of Bidder)
 List of documents to be up loaded

Sl.
Document name
No.
Format of Letter of bid (LOB)(Annexure-III) of NIT duly filled and signed by the
1.
bidder.
Acceptance of Commercial terms and conditions by the Bidder sheet (Annexure-IV)
2.
of NIT duly signed by the bidder
Other Commercial information sheet (Annexure-V) of NIT duly filled and signed by
3.
the bidder
4. GST Registration Certificate

5. Declaration and Non-banning certificate duly filled and signed by the bidder.

Copies of Previous Purchase orders placed by SCCL / Government organizations /

6.
PSUs / Subsidiaries of CIL

Copies of Satisfactory performance report issued by Government organisations /

7.
PSUs/ Subsidiaries of CIL for the previous orders submitted.

(Other certificates as per NIT like BIS/IS Certification, Legal metrology approval,
8.
DGMS approval, Electric regulatory authority etc. etc)

9. Any other documents as per NIT

10. Documents as per eligibility criteria given in Annexure- I of NIT

 Formalities for participating in the Tender through E-Procurement.
a) M/s The Singareni Collieries Company Limited is publishing tenders through TS e-
Procurement Portal i.e. https://tender.telangana.gov.in.
b) To participate in the e Procurement tender(s), Bidders have to complete the two
formalities independent of each other.
• Obtaining Digital Signature Certificate (DSC): To participate in SCCL Tenders
DSC with Duel Pair (Signing and Encryption) is required.
Address for submission of Application for obtaining Digital Signature
Certificate, please Contact:
TSTS Office, 2nd floor, HACA Bhavan, Opp Public Gardens, Saifabad,
Hydrabad - 500004, Contact Helpdesk : 9177769764/040-23226970.
(or)
You may please Contact Registration Authorities of any Certifying Authorities
(CA) in India. The lists of CAs are available by clicking the link
https://tender.telangana.gov.in/digital-signature.html#

• Those interested in participating in the tender shall register/create an account in

the web site https://tender.telangana.gov.in on the home page click on the link
Supplier Register for on line registration (Helpdesk Hyd: 040-33762222/23)
c) Tenders are to be submitted on line after registering in
https://tender.telangana.gov.in.

d) E-Procurement Transaction Fee

It is mandatory for all the participant bidders from 1st January 2006 to electronically
pay a Non-refundable Transaction fee to M/s. TSTS, the service provider through
"Payment Gateway Service on E-Procurement platform". The Electronic Payment
Gateway accepts all Master and Visa Credit Cards issued by any bank and Direct
Debit facility/Net Banking of ICICI Bank, Axis Bank, IndusInd Bank to facilitate the
transaction. This is in compliance as per GO.Ms.13 dated 07.05.2006 and GO MS
No.3,dtd:02.03.2021.
The bidders should pay E-procurement Transaction Fee @ 0.03% on their quoted
value (on landed cost basis) plus GST on the transaction fee. The rate of GST is as
per GOI directives. The rate of GST is as applicable on e-procurement transaction
fee. Participating bidders shall submit transaction fee at @ 0.03% with applicable
GST on the transaction fee as prescribed on e-Procurement at the time of bid
submission.
However, there is a cap on transaction fee of Rs 10,000 in case the quoted value is
up to Rs 50 crores and a cap of Rs 25,000 in case the quoted value is more than Rs
50 crores. The GST is over and above the cap value.
There is no exemption towards the payment of E-procurement Transaction fee.

e) Corpus Fund: As per GO MS No.4 User departments shall collect 0.04% of

ECV/EOV (estimated contract/order value) with a cap of Rs. 10,000 (Rupees ten
thousand only) for all goods and services with ECV up to Rs.50 Crores, and Rs.
25,000/- (Rupees twenty-five thousand only) for goods and services with ECV above
Rs.50 Crores, from successful bidders on e-Procurement platform before entering
into agreement / issue of purchase orders, towards e-procurement fund in favour of
Managing Director, TSTS. There shall not be any charge towards e-Procurement
fund in case of goods and services with ECV/EOV less than and up to Rs. 10 lakhs
Further any clarifications please contact 08744-235558/235559 from 10.00AM to
5.30PM.
 NIT DOCUMENT

A. GENERAL INSTRUCTIONS:

1. Bidders are advised to carefully read this NIT Document

2. SCCL may solicit the bidders consent for extension of the period of validity of the
bid and EMD. The request and the responses there to shall be made by letter, fax
or e-mail.

3. SCCL reserves the right to seek clarifications in respect of the bids / supporting
documents etc. from the bidders by letter / e-mail / fax.

4. NUMBER OF SOURCES & PURCHASE PREFERENCES :

a. Number of sources:

Normally, SCCL floats enquiries for placing orders on single source only.
However, depending up on the urgency / criticality, SCCL may float enquiries to
place order on more than one source (maximum 4) as notified in the NIT subject
to matching with L1 price on Landed Cost basis by qualified L2, L3, L4 firms and
so on. In case, enquiries are floated to place orders on more than one source,
the distribution will be as follows:

i) For 2 sources in the ratio of 70:30.

ii) For 3 sources in the ratio of 50:30:20.
iii) For 4 sources in the ratio of 50:25:15:10

In case lead time and delivery schedule indicated in the offer or confirmed by the
firm during techno commercial negotiations before opening the price bid is not
meeting the SCCL’s desired lead time and delivery schedule as notified in the
NIT, SCCL will have right to increase the number of sources till the notified lead
and delivery schedule are met, subject to matching with L1 firm’s firmed up price
(on landed cost basis) by qualified L2, L3, L4 firms and so on. However, SCCL
reserves the right to place order for the entire quantity on the L1 firm.

Irrespective of the number of sources, 50% of the quantity is reserved for SCCL
Ancillary units for the Ancillarized items. The 50% reserved quantity will be
distributed among the SCCL Ancillary Units participated in the tender by
submitting valid bids, subject to matching with L1 firm’s firmed up price. In case
the Ancillary Unit / Units submitted bid / bids stood L1 or within the number of
sources notified in the NIT, the reserved quota share will be over and above the
share for which they are eligible as per NIT notification.

Bidders’ shall note that in-case any successful vendor fails to supply the ordered
quantity, SCCL reserves the right to divert / redistribute the ordered quantity of
defaulting vendor to the other successful vendors. The defaulting firm shall be
levied with all penalties as per order terms.

b. Purchase preferences:
No purchase preference shall be given to SSIs / NSIC / MSMEs/Govt.
Undertakings / PSUs / APHMEL except for ancillary units of the SCCL for
Ancillarized items .
 5. RIGHT TO REJECT THE OFFERS / CANCEL THE TENDER:

SCCL reserves the right to reject any or all the offers without assigning any reason
and to cancel the tender at any stage before release of order / award of contract.
The decision taken by SCCL in this regard shall be final.

6. CORRESPONDENCE / DISPUTES DURING ENQUIRY STAGE:

No correspondence / disputes will be entertained before placing order and the

decision of the SCCL shall be final. In case of any dispute, after placement of order
/ contract, the matter will be dealt as per Civil Court clause mentioned in the NIT
document.

7. COMMENCEMENT OF ORDER:

The Purchase order shall come into operation on the day of earliest receipt of
communication about the release of Purchase Order or a day specifically mentioned
for that purpose.

B. INSTRUCTIONS TO FILL TECHNICAL BID AND TECHNCIAL TERMS &

CONDITIONS:

8. New entrants for the enquired items shall clearly indicate their manufacturing
facilities and technical capabilities to supply the enquired items or to carry out the
work. SCCL may inspect the manufacturing facilities of Bidder’s for ascertaining the
capabilities of the firm to manufacture and supply the quoted items.

9. Bidders are required to quote as per the technical specifications or as per drawings
or as per part numbers mentioned in the NIT document. In case of change in part
Nos. both old and new part Nos. should be mentioned in remarks column.
Otherwise the offer is liable for rejection.

10. In case, the enquiry is for procurement of Equipment / Plant & Machinery, technical
leaflets, General Arrangement drawings, detailed specifications, detailed technical
data, illustrated literature etc. shall accompany the bid. Otherwise the offer is liable
for rejection.

11. In case, the enquiry is for bulk procurement of Goods / Materials, SCCL may ask
the bidders to supply samples to Central Stores, Kothagudem at free of cost on
FOR destination basis, well before schedule date of closing of the tender. All
samples submitted must be clearly labeled with the supplier's Name, Address and
Enquiry Number. The firm shall give an under taking that the bulk supplies will
conform to the approved samples, otherwise the offer is liable for rejection.

12. If the bidder is a manufacturer, in proof of the same the ,bidder shall submit a copy
of valid Manufacturing license/ NSIC/SSI/MSME/Factory/Govt Doc/BIS for enquired
items along with the bid. Otherwise the offer is liable for rejection.

If the bidder is an authorized dealer, the bidder shall submit copy of valid dealership
certificate issued by manufacturer with manufacturer’s valid manufacturing license/
NSIC/SSI/MSME/Factory/Govt Doc/BIS for enquired items. Otherwise, the offer is
liable for rejection
13. In case, the enquired items are to conform to BIS / IS specification(s) as per NIT
document, the bidder shall submit a copy of valid BIS / IS license along with its
annexure if any.

14. Bidder shall accept the quantity tolerance limit, if any, as per NIT.

15. The approximate weight & Packing dimension of goods offered, wherever required
should be mentioned.

16. In case, the Equipment / items enquired require approval of DGMS for use in coal
mines, Bidder must submit copy of valid DGMS approval along with offer.
Otherwise, the offer is liable for rejection. In case, the validity of DGMS approval /
any certificate / license requested in the NIT is expired, the bidder shall submit
documentary proof to the satisfaction of SCCL that the bidder has initiated action for
renewal of approval and give an undertaking that copy of valid DGMS approval /
any certificate / license requested in the NIT would be submitted before dispatch of
the Equipment / Items to consider the offer.

However, in case of imported equipment/material, the bidder shall give an

undertaking that copy of valid DGMS approval or field trial approval would be
submitted before dispatch of equipment/material to consider the offer.

17. Bidders shall meet the eligibility criteria as per NIT.

18. INSPECTION CRITERIA: As given in SI.No.3 of Special Terms & Conditions of

Annexure –I of NIT

SCCL at its option may carryout inspection of the items enquired at manufacturer’s
site or at SCCL’s site. SCCL may engage third party like RITES etc., to carry out
such inspections.

19. QUALITY, WORKMANSHIP AND GUARANTEE / WARRANTY: As given in

SI.No.4 of Special Terms & Conditions of Annexure –I of NIT

a. All Plant & Machinery, Equipment, Spares, Goods and Material offered shall be of
best quality and workmanship and shall conform to the specifications stipulated in
Annexure II / sample supplied and accepted, if any.

b. All Plant & Machinery and Equipment shall have supplier's Guarantee for
material, design, workmanship and performance for a period of 12 months from
the date of commissioning or 18 months from the date of dispatch, whichever is
earlier.

c. All sub-assemblies shall have supplier's Guarantee for material, design,

workmanship and performance for a period of 6 months from the date of
commissioning or 12 months from the date of dispatch, whichever is earlier.

d. All spares shall have supplier's warranty for rectification or replacement for any
defects in material, design and workmanship noticed within a period of 6 months
from the date of fitment or 12 months from the date of dispatch, whichever is
earlier.

e. However, if other Guarantee / Warranty period is stipulated in Annexure I of NIT

Document, the same shall prevail over.
 f. The offer submitted with a Guarantee / Warranty less than the period stipulated in
NIT document is liable for rejection.

g. Authorized dealers, shall enclose a copy of valid authorization and guarantee /

warranty letter regarding quality of material and service & spares support from
manufacturer. Otherwise the offer is liable for rejection.

20. ELIGIBILITY CRITERIA FOR COMMERCIAL ORDER: As given in SI.No.1 of

Special Terms & Conditions of Annexure –I of NIT

ELIGIBILITY CRITERIA:

Manufacturers based in India / foreign based manufacturers or their authorized

dealers / agents are eligible to submit their bids. Where bids are submitted by
authorized dealers, it is essential that specific authorization from the manufacturer
against each tender indicating Tender Reference Number has to be enclosed,
failing which the offer is liable for summary rejection.

PROVENNESS CRITERIA:

i. The equipment / item to be offered by the bidders’ shall be considered proven

provided the equipment / item offered or similar equipment / item of higher
specification must have been supplied not prior to 7 years from the date of
opening of tender to the Mining Industry and / or to the other industries (Private
or Government/ Public Sector Undertaking) and performed satisfactorily for a
period of not less than one year from the date of commissioning.

ii. If the equipment / Item offered is supplied and has been commissioned at
SCCL, at least one year prior to the date of publishing of this enquiry, its
performance will be considered for evaluation. However, bidders are invariably
required to upload the previous order copies of SCCL, if any.

iii. The bidders should essentially submit authenticated copies (ink signed and
stamped by the original manufacturer) of supply orders received by them for the
same /similar equipment / item offered with details.

iv. Bidders are required to submit Satisfactory Performance reports for the supplies
made against the order copies submitted.

v. In case of supply to Govt. Sector/Public Sector, satisfactory performance report

issued by authorized representative of the Company, duly signed and stamped,
confirming that the quoted item or similar item of higher specification have
performed satisfactorily for a minimum period of 1 year from the date of
commissioning of the item shall be considered valid. If the bidder submits two
consecutive orders from the same Govt. firm/Public Sector firm/same subsidiary
with a gap of 12 months from the date of commissioning for equipment and 6
months from the date of supply for the consumables, the performance reports
will not be insisted.

vi. In case of Private Sector, detailed Satisfactory Performance Report issued by

Chief Executive Officer / Director (Head of Operations) / Head of the Project or
Mining Unit shall be considered valid. In such cases, the name and designation
 of the signing authority should be clearly indicated in the Performance report
and the reports should be authenticated and stamped by the bidder.

vii. In case the bidder is unable to submit performance reports, a self certification
duly signed and stamped by the bidder, confirming that the equipment / item
offered or similar equipment / item of higher specification, supplied to any Govt.
sector / public sector, have performed satisfactorily for a minimum period of 1
year from the date of commissioning of the equipment / item and there are no
warranty / guarantee claims pending, shall be considered. Self certification is
not acceptable for the supplies made to private firms.

FAILURE TO SUBMIT THE ABOVE DOCUMENTS MAY RENDER A TENDER

UNACCEPTABLE.

viii. In case, if at any point of time during procurement process or subsequently, it is

detected that the above information given by the bidder regarding performance
of the item supplied by them is false, SCCL reserves the full right to take action
as deemed fit including rejection of the offer and / or debarring the bidder in
SCCL for all future tenders.

ix. In case the offered equipment / item or similar equipment / item of higher
specification have been supplied by the tenderer or their authorized dealers to
SCCL and if such equipment / item has completed required period of
performance as stipulated above, for the purpose of ascertaining the proven-
ness, the performance established in SCCL, as per internal performance
reports obtained from user Areas/departments, will prevail over the
performance reports issued by other firms submitted by the bidder. However,
other performance reports submitted by the tenderer will be considered and the
decision of SCCL will be final.

C. INSTRUCTIONS TO FILL COMMERCIAL BID AND COMMERCIAL TERMS &

CONDITIONS:

21. EARNEST MONEY DEPOSIT (EMD):

a. Submission of EMD:
It is mandatory for all participant bidders to electronically pay EMD Online by
utilizing the “Payment Gateway Service on e-Procurement platform". The Electronic
Payment Gateway accepts all Master and Visa Credit Cards issued by any bank
and Direct Debit facility/Net Banking/NEFT payment modes through ICICI Bank
and/or Axis Bank Payment Gateways to facilitate the transaction. This is in
compliance as per G.O.Ms.No. 14 Dated: 18-09-2017.Bank charges on the
transaction amount payable shall be applicable. In addition to this, Bidders can also
pay the EMD through Download of PDF format of RTGS Challan for respective
Payment gateway and pay the EMD through their Parent Bank account. Once the
EMD is received by the e-Procurement application, Bidders can automatically
continue with their Bid Submission online.

i) For the benefit of participating suppliers/contractors/bidders, to facilitate them

for payment of EMD/refund facility, the Government decided to make
transactions more transparent, the following should be followed for the
payments:
 ii) All the payments towards the EMD should be paid through Net
Banking/RTGS/NEFT/Credit Card/Debit Card only.
iii) When the payment of EMD is made through Net Banking/RTGS/NEFT from
their registered bank accounts, the refunds will be reverted to those accounts
only.
iv) When the payments of EMDs are made using the Credit Card/Debit Card, as
per the VISA/Master Card guidelines, the refunds will be reverted to the
Originating Card from which payment was made.
v) No transport contract either for sand or coal or any other material shall be
considered without depositing the requisite EMD along with the tender.
vi) EMD amount shall not be sought under short fall documents.

b. Note Regarding EMD Payment:

i) Bidders are encouraged to use only Net banking facility for payment of EMDs
as far as possible for faster refunds in case of unsuccessful Bids for the
Tender.
ii) Bidders are advised not to use RTGS Challan downloads at the penultimate
hour of Bid submission closing as any delay by their banker would not enable
Bid submission on the platform. Please allow a minimum of 60 minutes for
enabling “Continuation of Bid Submission” from the time the Pool Account
receives credit of the EMD from the Bidder’s Bank for both NEFT and RTGS
Transfers. For RTGS Transfers, the Pool Account can get immediate credit
whereas NEFT transfers would follow RBI Payment Cycle time.

iii) Bidders are advised to pay EMD Online at least T-1 or T-2 days before Bid
submission closing date (T= Bid submission closing date) to avoid last minute
delays and denials of successful Bid submission and to take care of any
delays in Banking procedures.

c. EMD Refund process:

For Unsuccessful Bidder

The bid is declared unsuccessful, under the following circumstances.
i) Bid submitted by the bidder is not the lowest bid upon Finalization of the L1
Bid.
ii) Technical / Commercial Disqualification of the Bid.
iii) EMD paid but bid not submitted.
iv) EMD refund will be initiated by the Tender Inviting Authority directly and
through Online only and through the same payment channels as EMD
received by the Department. (RTGS / NEFT /Credit Card /Debit Card refund),
within 30 days from the date of publishing the Decision / Result.
v) EMD of unsuccessful bidders will be refunded immediately by TSTS after the
bidder is declared unsuccessful.

For Successful Bidder:

i) EMD of successful bidders will be transferred from TSTS to SCCL and SCCL
shall refund the same on submission of Performance Bank Guarantee (PBG).
ii) Wherever PBG clause is not applicable, EMD of successful bidder will be
refunded after faithful execution of the order.
d. Note Regarding EMD Refunds:
Bidders are requested to use discretion in their choice of payment channel for
remittance of EMD. Time taken for Refunds under Ideal conditions:

i) Net Banking / NEFT / RTGS Challan: One (1) Banking Business Day from
time of initiation of refund by Tender Inviting Authority subject to RTGS/NEFT
timings of RBI.
ii) Credit card/ Debit card: 7-10 working days from time of initiation of refund by
the Tender Inviting Authority. However, this may be longer in case of certain
bank cards. In case of delays, bidders are requested to contact the Card
issuing Bank for faster resolution.
iii) In case the offer is for all NIT items and for entire tendered quantity, EMD
amount shall be as specified in the NIT.
iv) In case the offer is for part of the NIT items and / or quantity, EMD amount
shall be 1% of offer value for the items / quantity quoted. If the EMD amount
paid is lower than 1% of the offer value, the offer is liable for rejection.
v) No interest will be paid on the EMD.
vi) EMD paid against earlier enquiry will not be adjusted for the current enquiry.

e. Exemption for submission of EMD:

The following are exempted from submission of EMD:

i) All Government Undertakings.

ii) OEM /OES /OPM or their authorized dealers with tender specific authorization
for supply of spares & services
iii)Foreign manufacturers for supply of spares and capital items, if they are
Proven Suppliers to SCCL for the enquired items.
iv) Firms registered under Micro, Small and Medium Enterprises Development
(MSMED) Act for enquired items. This is applicable for procurement of only
items produced and services rendered by MSEs, but not for trading activities.
v) Ancillary Units / Subsidiaries of SCCL.

The Bidder exempted from submission of EMD shall upload the scanned copy of
documents online in support of exemption, during bid submission; otherwise the
offer is liable for rejection.

Note: MSME Firms submitting their bid as an authorized dealer are not eligible to
claim exemption of EMD.

f. Forfeiture of EMD:
EMD of the Bidder will be forfeited with inclusive of GST in the following
circumstances:
a. Withdraws the offer during validity / extended validity period.
b. Changes the terms and conditions of the offer during validity / extended
validity period.
c. Does not accept the LOI / order placed within the offer validity period /
extended validity period, in accordance with terms & conditions of NIT, offer &
negotiations.
d. Breach of contract during execution, wherever PBG clause is not applicable.
e. The information/documents submitted by the bidder proved to be false/
incorrect.
22. OFFER VALIDITY:
Bidder shall keep the offer valid for a period of 120 days from the date of opening of
the tenders. The offer with less validity period than stipulated is liable for rejection.

23. BIDDER’S DETAILS:

Bidder shall furnish the following information:
a. Name and address, Phone number, Fax number, e-mail ID and Name of the
contact person.

b. Indicate clearly, the constitution of the bidder i.e., Sole Proprietorship,

Partnership, limited liability company etc., together with names of proprietor,
partners and directors respectively.
c. Indicate clearly, if it is a Government company, MSME or SCCL ancillary unit
firm. A copy of valid documentary proof shall be enclosed.

d. Indicate clearly, whether the bidder is a Manufacturer, Dealer or Trader.

e. In case of overseas supplies, the country of origin of the materials offered shall
be clearly specified.

f. Banker’s Name and address together with Branch Code and IFSC / RTGS Code.

g. Tax registration and other details to the extent applicable along with documentary
evidence.

i) GST Registration No
ii) IT PAN Registration No
iii) Turnover certificate duly certified by CA incase of unregistered bidder
iv) Certificate of provisional registration (Regulation 25) in case of composite
bidder.

24. DELIVERY TERMS

I. For Domestic Bidders:
[The Indian Bidder must quote their unit rates in Indian Rupees only]

Bidders shall quote price on FOR Destination basis in Indian Rupees only.

The safe arrival of stores at destination shall be the responsibility of the supplier.
Prices quoted must be FIRM till delivery; otherwise the offer will be rejected. The
bidder should quote their unit rate on FOR (Free on Road / Rail) destination basis
as per the requirement of Price Bid with break-up e.g. (i) Basic Price. (ii) Packing
& Forwarding charges, if any. (iii) Freight, Insurance, Installation Charge
applicable, if any.

FOR destination: For bulk items point of delivery shall be mentioned as

(Respective store). For other minor items point of delivery shall be the
transporters’ godown or respective stores at the following places:
KGM Area stores/Central stores – transporters’ godown at Kothagudem;
MNG stores – transporters Go downs at Manuguru;
YLD stores – transporters Godowns at Yellandu;
BHPL – transporters Godowns at Bhoopalpalli;
 RG – II, RGII-OC3, RG – III OC1 & RG – III OC2 stores – transporters Godowns
at Godavarikhani / Ramagundam;
SRP & STPP stores – transporters Godowns at Mancherial;
MM – transporters Godowns at Mandamarri/Mancherial / Bellampalli;
Goleti stores – transporters Godowns at Mancherial / Bellampalli.

II. Overseas Supplies

Bidders shall quote price on FOB / CIF basis only. Loading will be done as
mentioned below for evaluation on landed cost basis (i.e. FOR destination basis).
Computation of Landed cost in case of Import of Goods
Basic Customs duty @7.5% Basic Customs duty @10%
FOB CIF FOB CIF
Other than For USA, Other than For USA,
USA, Canada, USA, Canada,
Canada, Japan Canada, Japan
Sl No Particulars Japan Japan
1 FOB Price(Cost) C 100 100 100 100
Marine Frieght on FOB @ 10% 10 12 10 12
**2 other than USA/12% USA
3 Cost + Freight (1+2) 110 112 110 112
**4 Marine Insurance @ 0.035% of (3) 0.039 0.039 0.0385 0.0392
5 CIF value (3+4) 110.039 112.039 100 110.0385 112.0392 100

6 Landing charges@1%on CIF 0 0 0 1.1004 1.1204 1

7 Assessable Value(5+6) 110.039 112.039 100 111.1389 113.1596 101

*7a Basic Customs duty @7.5% on 7 11.004 11.204 10 8.335 8.487 7.575
E. Cess & S.H.E.Cess @ 3% on 1.100 1.120 1.000 0.833 0.849 0.758
7b 7a
*7c IGST @ 18% on (7+7a+7b) 21.986 22.385 19.980 21.656 22.049 19.680
*7d Compensation Cess, if any - - - - - -
Taxes on Assessable value
34.090 34.709 30.980 30.824 31.385 28.012
8 (7a+7b+7c+7d)
9 GST on Marine Freight [(2)*5%] 0.500 0.600 - 0.5 0.6
GST on Marine Insurance 0.007 0.007 - 0.007 0.007
9A premium [(4)*18%]
10 Sub total (7+8+9+9A) 144.636 147.355 130.980 142.470 145.151 129.012
Port Handling& other 5.000 5.000 5.000 5.000 5.000 5.000
**10A charges@5% on FOB/CIF
GST on Port Handling and other
10B charges [(10A)*18%]
0.900 0.900 0.900 0.900 0.900 0.900
11 Sub-Total (10+10A+10B) 150.536 153.255 136.880 148.370 151.051 134.912
12 Less Landing charges(6) 0 0 0 1.100 1.120 1
13 Total(11-12) 147.270 149.931 133.912
Conversion Factor for loading
14 (13/1)
150.536 153.255 136.880 1.473 1.499 1.339
Less: Input Tax Credit
15 (7c+7d+9+9A+10B)if yes
23.393 23.892 20.880 23.062 23.556 20.580
16 Total(13-15)
17 Conversion factor for loading (16/1) 127.143 129.363 116.000 124.207 126.375 113.332

Customs Duty,IGST,Compensation Cess applicable will depend on the classification of the

goods imported (i.e., HSN Code).
*However, Customs Duty @ 7.5%, IGST@18% & Compensation Cess "NIL" is considered for
the avove stated computation.
** Percentages adopted for computation of Marine Frieght, Port Handling & Other Charges are
as per the previous Standard NIT

Bidder may quote in Euro / USD / AUD/ GBP / Yen. In case the bidder quotes in the said foreign
currency, the exchange rate in Indian Rupees as on the date of price bid opening will be
considered to arrive at the Landed Cost for evaluation.
25. STATUTORY TAXES, DUTIES AND LEVIES ETC. :

a. Goods and Service Tax (GST):

i) When the offered goods or services or both are subject to GST, the bidder
shall clearly mention “GST” Extra, i.e., CGST+SGST+ Compensation Cess (if
any) or CGST+UTGST+ Compensation Cess (if any) or IGST+ Compensation
Cess (if any) in their bid along with the rate applicable unless exempted. Bids
quoted on taxes inclusive basis will be summarily rejected.

ii) In case of bidders registered under GST, the bidder shall submit a copy of the
“Certificate of provisional Registration” i.e., FORM GST REG-25 under GST.
The bidder shall however submit a copy of the final “Certificate of
Registration” i.e., FORM GST REG-06 after receipt of the same. The bidder
shall invariably mention their GST Registration Number (GSTIN) and 4 Digit
HSN Code along with description of goods or services or both as per the
Goods and Service Tax Act for the enquired items in the Price Bid Format of
their offer.

iii) In case of unregistered bidders, the bidder shall submit their turnover
certificate duly certified by Chartered Accountant for the immediate preceding
financial year.

iv) In order to enable SCCL to avail Input Tax Credit (ITC), the bidder registered
under GST should submit Tax Invoice as per the provisions of GST Act.

v) In case of bidders who opted for composition levy under GST, the bidder shall
submit a copy of the “Certificate of provisional Registration” i.e., FORM GST
REG-25 under GST and a copy of the intimation filed in FORM GST CMP-01.
The bidder shall however submit a copy of the final “Certificate of
Registration” ie., FORM GST REG-06 after receipt of the same.

vi) The Composition bidder shall not quote any taxes under GST and his bid is
invariably evaluated without taxes under GST.

vii) The Composition bidder shall submit “Bill of Supply” with the words
“Composition taxable person, not eligible to collect tax on Supplies” for the
supplies made by him

viii)In case, any credit, refund or other benefit is denied or delayed to SCCL due
to any non-compliance by the Supplier (such as failure to upload the details of
the sale on the GSTN portal, failure to pay GST to the Government) or due to
non-furnishing or furnishing of incorrect or incomplete documents by the
Supplier, the Supplier would reimburse SCCL the loss to SCCL including, but
not limited to, the tax loss, interest and penalty.
ix) GST rate quoted in price schedule of bidding documents shall be the rate that
should be levied by the successful bidder in the invoices. Any deviation from
the same shall not be reimbursed by SCCL unless it is due to statutory
variations. It is the responsibility of the contractor /supplier to quote the correct
applicable rate of GST at the time of bidding. However, in case of change of
law or applicable GST rates, applicable tax amount shall be reimbursed by
SCCL as per applicable provisions
 b. Customs Duty (CD), Integrated Goods and Service Tax(IGST), Compensation
Cess, if applicable:
CD, IGST, Compensation Cess, if leviable, are applicable for overseas supplies.
However, the bidder has to quote on FOB/CIF price basis only. For like to like
comparison, loading will be done by SCCL as per the applicable rates.

c. Royalty:

Bidders shall mention Royalty details and shall also enclose valid Mining Lease
granted to them or to their principal suppliers, where ever required.

d. Any other Taxes / Duties applicable:

i) If any Taxes / Duties / Cess / Levies other than those mentioned above are
applicable as per the law of the land prevailing as on the date of submission
of bid, the bidder shall clearly mention them along with rates applicable rates.
Otherwise the same will be to the bidder’s account.

ii) In case new Taxes / Duties / Cess / Levies are introduced after submission of
the bids, but before opening the price bids, the bidder shall bring to the notice
of the SCCL in writing about such changes for loading and evaluating the
status, otherwise, the same will be to the bidder’s account.

iii) In case, the bidder mentions that any / all, Taxes / Duties / Cess / Levies are
not applicable and if applicable during the order validity period, the same shall
be absorbed by the bidder.

iv) During the contractual delivery period / extended delivery period, any upward /
downward revision of applicable Taxes / Duties / Cess / Levies or imposition
of new taxes / Duties / Cess / Levies as per order is to SCCL’s account to the
extent of revision. However, during the extended delivery period with penalty,
any upward revision or imposition of new taxes / Duties / Cess / Levies etc.
shall be absorbed by bidder.

e. TCS:
i) TCS payment will be made as applicable from time to time.
ii) The supplier has to furnish a declaration every year regarding the turnover
Limit of Rs 10.00 Crores for payment of TCS.
Supplier has to furnish a valid TCS certificate for every quarter with the
concerned F & A department to claim TCS credit by SCCL . If the supplier
fails to do so SCCL will recover the amount of TCS from immediate payments
to avoid loss or may take any other procedure as deemed fit.

26. INPUT TAX CREDIT (ITC):

SCCL is having centralized registration under Goods and Services Act, in the state
of Telangana and the details of the same are furnished hereunder:

GSTIN (Provisional): 36AAACT8873F1Z1

PAN (Under Income TAX ACT, 1961) : AAACT8873F

i) At the time of evaluation of offers of the registered bidders, SCCL will

consider Input Tax Credit (ITC), if eligible, in respect of eligible goods or
 services or both indicated in the Commercial Bid Format and their commercial
status will be arrived at accordingly.

ii) At the time of evaluation of offers of the unregistered bidders, SCCL will, in
addition to the price quoted in the bids, consider the taxes under GST that it
shall pay under reverse charge mechanism in respect of goods or services or
both indicated in the Commercial Bid. However, SCCL will consider the Input
Tax Credit (ITC), if eligible, in respect of goods or services or both while
evaluating the bids.

iii) Successful bidder shall quote the above GSTIN No. / PAN in all his invoices
and documents against supplies, wherever required as per the provisions of
the statutes, to enable SCCL to avail Input Tax credit.

27. ERECTION & COMMISSIONING / REPAIR / MAINTENANCE CHARGES:

a. When the enquiry / offer require erection & commissioning of equipment at site,
the bidder may quote charges for the same along with GST separately.

b. When the enquiry / offer are for repairs / maintenance with or without supply of
spares (i.e. CMC / AMC), the bidder shall quote charges for the same along with
GST separately.

28. SUBMISSION OF BIDS ON FIRM PRICE BASIS:

The price to be quoted shall be “FIRM” price and in case of order, shall remain
“FIRM” till complete execution of the order. In case, against “FIRM” price, any
variable price is offered such offers shall be rejected without notice.

However, if Price Variation Formula is stipulated in Annexure I of NIT document,

the same shall prevail over.

29. SCCL PAYMENT TERMS: As given in SI.No.5 of Special Terms & Conditions
of Annexure –I of NIT

I. For Domestic Supplies:

Payment will be made by way of RTGS. RTGS charges if any will be to firm’s
account. If the firms opt for payment through cheque / DD, payment will be made
accordingly. DD charges if any will be to firm’s account. For RTGS payment,
bidders are advised to indicate their Bank details in their offer. a) Name of the
Bank. b) Branch Name. c) Branch Code. d) Account No. e) MICR Code. f)
IFSC/RTGS Code.
a. For Capital Items :
For regular commercial orders placed on domestic equipment manufacturers
or their authorized dealers, 80% value of the equipment supplied along with
100% Taxes / Duties / Cess / Levies applicable as per terms and conditions of
the order will be paid within 30 days from the date of receipt and acceptance
of material at SCCL stores and balance 20% value of the equipment supplied
along with 100% installation & commissioning charges, if any, will be paid
within 30 days of installation & successful commissioning of the equipment.
 b. For Revenue items:
For regular commercial orders placed on domestic suppliers, 100 % value of
the items supplied along with 100 % Taxes / Duties / Cess / Levies applicable
as per terms and conditions of the order will be made within 30 days from the
date of receipt and acceptance of material at SCCL stores.

c. Tax retention clause:

The supplier shall upload his Tax Invoice in the GSTN as per the provisions
of the GST Act i.e., by 10th of the month subsequent to the month in which
“Time of Supply” arises.
In respect of orders where the entire order quantity is executed through a
single Tax Invoice and if the “Tax Invoice” is not uploaded within the time
limits prescribed under GST Act, the amount of tax contained in the Invoice
will be withheld by SCCL till such time the invoice is uploaded in the GSTN
Portal.
In respect of orders where the entire order quantity is executed in phased
manner through multiple invoices or where staggered payment is made, if the
“Tax Invoice” is not uploaded within the time limits prescribed under GST Act,
the tax amount will be withheld from the payment made against subsequent
Invoice till such time the invoice is uploaded. The final payment is subject to
compliance of all formalities under GST by the supplier.

Applicable TDS as per GST Provisions will be made

II. For Overseas Supplies:

100% FOB value shall be payable by way of an irrevocable divisible and

unconfirmed Letter of Credit as mentioned below. Letter of Credit for 100 % FOB
of consignment value* will be opened subject to acceptance of the order and
submission of bank guarantee for 10% of respective consignment value. In case
the firm wants confirmed Letter of Credit, the charges shall be borne by the firm.

i) 80% of FOB value of equipment & spares will be released at sight of

shipping documents along with DGMS approval if required.

ii) Balance 20% of FOB value of the equipment along with 100% charges for
erection & commissioning of the equipment, if any, will be released after
successful erection, commissioning and testing as specified in the order.
iii) In case of spares, balance 20% payment will be released after receipt and
acceptance of the material.
*(Consignment value is arrived based on the quantities to be delivered as per
the delivery schedule specified in the purchase order)

30. DELIVERY SCHEDULE: As given in SI.No.6 of Special Terms & Conditions of

Annexure –I of NIT
i) Bidders must clearly mention lead time required and delivery schedule in the bids
for the enquired items. Successful bidder shall supply the enquired items in
accordance with lead time and delivery schedule as indicated in the Commercial
Bid Format or confirmed during techno commercial negotiations.
ii) In case of overseas suppliers: Bidders must clearly mention lead time required
and delivery schedule in the bids for the enquired items. Successful bidder shall
supply the enquired items in accordance with lead time and delivery schedule as
 indicated in the Commercial Bid Format or confirmed during techno commercial
negotiations or in accordance with the specified delivery schedule notified in the
NIT as consignment wise letter of credit will be opened based on the delivery
schedule.

31. LIQUIDATED DAMAGES (LD): As given in SI.No.7 of Special Terms &

Conditions of Annexure –I of NIT

In the event of supply not being effected within the contractual delivery schedule,
liquidated damages @ 0.5% of basic price, not by way of penalty, of the value of the
material per week of delay or part thereof subject to a maximum of 10% is
recoverable from the supplier without prejudice to the rights of purchaser to procure
the balance material at the risk and cost of the supplier. The payment or deduction
of such damages shall not relieve the supplier from the contractual obligation to
complete the supply or balance portion thereof in time as stipulated in the contract.

Recovery of any claim towards LD charges, penalty, fee, fine or any other
charges from the supplier / vendor will be made along with applicable GST
and the amount shall be adjusted with the payment to be made to the supplier
/ vendor against their bill/invoice or any other dues.

32. FORCE MAJEURE CONDITIONS:

Force Majeure conditions means the interruptions caused to supplies or

works due to:

a) Any riots or civil commotion.

b) Any war or hostilities.
c) Any natural calamities such as earthquake, Flood, Tempest and other
natural and physical disasters.
d) Any accident by the fire or explosion.
e) Any law and order proclamation, regulation/ordinance affecting the
production /dispatch of the goods.
f) Power interruptions due to grid failures.
g) Court Orders/ Judgments.
h) International sanctions / embargo.

Any claim under force majeure should be submitted within 15 days of happening of
force majeure conditions. The force majeure event shall be supported by a
certificate from the appropriate authority.
If force majeure conditions continue to exist for more than 60 days, SCCL at its
discretion can cancel the order without any penal consequences for SCCL.

33. PERFORMANCE BANK GUARANTEE (PBG): As given in SI.No.8 of Special

Terms & Conditions of Annexure –I of NIT

a. The successful bidder, within one month from the date of receipt of letter of
intent / firm order should submit a Consolidated Bank Guarantee issued by
any Public Sector Bank/Private Bank incorporated in India having
networth of Rs. 5,000.00 Crores and above for the previous Financial
Year as mentioned below as per Proforma enclosed (Annexure – VI):
However, where value of BG is Rs.5 lakhs and above, the BG should be
 obtained from the bank branches situated at Hyderabad / Kothagudem or
operative and payable at bank branches situated at Hyderabad/ Kothagudem.

i) 10% of the order value for supply of equipment

ii) 5% of the order value for supply of sub-Assemblies / spares.
iii) 2.5% of the order value per year for supply of sub-assemblies/ spares on
rate contract basis.
iv) 10% of consignment wise value in case of overseas supplies where
payment is by way of Letter of Credit.

b. The above PBG shall be valid up to 3 months over and above the Guaranty /
Warranty period. In case there is a delay in supply of material for whatsoever
reason, the Bank Guarantee shall be extended suitably three months before
its expiry.

c. In case the firm fails to submit consolidated Performance Bank Guarantee as

stipulated in NIT document, consignment wise amount at the rates mentioned
as per clause No. 33(a) will be deducted from bills payable to the firm against
supplies made.

d. In case of items being procured with staggered delivery, firms registered as

MSME/NSIC/SSI units may submit consignment wise performance bank
guarantee along with each supply to respective paying authorities instead of
consolidated bank guarantee for total value of the order

e. In case the firm fails to fulfill Guarantee / Warranty terms of the order:

i) The PBG submitted as mentioned at clause No. 33(a) will be invoked

inclusive of GST.

ii) The amount deducted as mentioned at clause No. 33(c) will be forfeited
inclusive of GST.

As the system of permanent BGs is dispensed with, the successful bidder though
submitted Permanent Bank Guarantee have to submit Performance BGs as per
clause 33.(a).

34. PRICE FALL CLAUSE:

Bidder shall pass on the benefit to the SCCL on its own, in case the bidder sells
same item to any Public or Private sectors within a period of 6 months from the date
of receipt of order at price less than the price offered to SCCL with same terms and
conditions, otherwise, SCCL reserve its right to recover 1½ times the difference
amount from the running bills anywhere in the company for the items delivered and
to be delivered. In case the running bills amount is not sufficient, SCCL may give
notice to pay the amount, the bidders shall pay the amount within 15 days of receipt
of the notice, otherwise the amount will be recovered by invoking the Performance
Bank Guarantee.
 35. RISK PURCHASE CLAUSE:

In case the supplier fails to deliver the goods / items within the delivery schedule
prescribed in the order and SCCL is forced to purchase such goods / items from
any other source at a higher price, the supplier shall pay the difference amount to
SCCL. The defaulted supplier shall have no claim over the quantity, which they
failed to supply.
Additional expenditure if any will be recovered from running bills of defaulted
supplier anywhere in the company. In case the running bills amount is not sufficient,
the defaulting supplier shall pay the amount within 15 days of receipt of the notice
from SCCL. Otherwise the amount will be recovered by invoking the Performance
Bank Guarantee.

36. QUANTITY/PERIOD VARIATION: As given in SI.No.9 of Special Terms &

Conditions of Annexure –I of NIT
i. Tender quantity may vary by +/- 25% before opening of price bid. Bidders should
take this into consideration while submitting their offers.

ii. The bidder shall agree to accept part order at unit prices without limitation and
accept to enhancement of ordered quantity/period up to 25% during the order
validity period at the same price, terms and conditions of original order.

37. UNSOLICITED DISCOUNT:

Suo-moto reduction shall not be considered for evaluation whether given before or
after opening of price bids. If any bidder other than lowest offers suo-moto
reduction in the prices after opening of the price bid, the offer shall be rejected out
rightly. However, if there is a suo-moto reduction from the lowest bidder adjudged
on the basis of comparative statement as per price bids before such reduction, the
benefit of suo-moto reduction shall be availed of at the time of placement of order
on the lowest bidder.
SCCL reserves the right not to accept the lowest bid.

38. If goods are supplied in standard packing, tins, bundles, sets, kits, pairs, clear
details as to the contents of each standard packing with particulars like Numbers /
weight / capacity and the rate per standard packing should be quoted.

In case of pairs, the rate per pair should be quoted. Weights quoted should be in
Metric system only.

39. OEM or Manufacturers of sub-assemblies / spares or their authorized dealers while

submitting offers shall submit current price list along with the offer.

D. INSTRUCTION TO FILL PRICE BID & EVALUATION CRITERIA:

40. BIDDING CURRENCY:

Bidders shall submit price bid format as per E-procurement format only. Bidders
quoting for domestic supplies shall quote in Indian Rupees only. However, bidders
quoting for overseas supplies may quote in Euro / USD / AUD / GBP / Yen.
 41. If the prices are revealed in any of the documents submitted in the offer other than
price bid, then such tenders/offers shall be treated as unsolicited and will be
rejected.

42. PRICE BID EVALUATION CRITERIA: As given in SI.No.2 of Special Terms &
Conditions of Annexure –I of NIT

Domestic bids will be evaluated on Landed Cost Basis duly considering Tax Credits,
if any, provided the same is notified in the NIT.

In case more than one offer are identical in all respects then, the bidder who
submitted the bid first shall be treated as L1.

If the first two digits of GSTIN of the bidder is other than 36 and if the bidder quotes
SGST considering it an intra state supply, then the SGST quoted by the bidder shall
be added in the cost for arriving at L1 Status (though the supply is eligible for ITC).

Foreign bids will be evaluated on Landed Cost Basis in Indian Rupees duly
considering exchange rate as on the date of price bid opening and loading as
mentioned at clause No. 24 (II) and Tax Credits, if any, provided the same is notified
in the NIT.

GENERAL TERMS & CONDITIONS:

43. SUPPLY OF PLANT & MACHINERY, EQUIPMENT, SPARES, GOODS AND
MATERIAL OF GOOD QUALITY, GOOD WORKMANSHIP, AS PER
SPECIFICATIONS / SAMPLES:
a. In case the order is for supply of Plant & Machinery, Equipment, Spares, Goods
and Material, all the Plant & Machinery, Equipment, Spares, Goods and Material
supplied against the Purchase Order shall be of best quality and workmanship
and shall conform to the specifications stated in the Purchase Order.
Where any Plant & Machinery, Equipment, Spares, Goods and Material supplied
is rejected on account of its not conforming to the specifications / samples or
being of bad quality or workmanship or due to non-compliance to any other
clause of the contract, the supplier shall promptly replace / rectify the rejected
material or Plant & Machinery, Equipment, Spares, Goods and Material at the
discretion and satisfaction of Singareni Collieries Company Limited. All
expenditure incurred on account of such replacement / rectification shall be
entirely borne by the Supplier.

The Singareni Collieries Co. Ltd. also reserves the right not to seek any such
rectification / replacement, but may desire the defective Plant & Machinery,
Equipment, Spares, Goods and Material to be removed from the Company's
premises and terminate the contract. In such a case the Supplier shall remove
the material as aforesaid at their cost and pay to the Singareni Collieries Co. Ltd.,
any money paid for the cost of Goods in part or full together with interest within a
period of 30 days on being informed to do so and in case of non-compliance by
the Suppliers, Company may proceed to recover the same by encashment of
performance bank guarantee, recovery from the amounts payable to the firm for
supplies made against any other contract/order or recover the same by process
of Law. SCCL can also invoke risk purchase clause in such cases.
 The supplies, which are rejected due to non-compliance to the specifications, 30
days notice will be given to the supplier for removal of such goods. Ground rent
@ 1% per week will be charged and if the supplier fails to remove such goods
within 90 days, the same will be confiscated and disposed off by SCCL by way of
Public Auction or other mode of disposal and proceeds will be appropriated
towards ground rent and other charges.

b. In case the order is for Supply, Erection and Commissioning of Plant &
Machinery, requiring inspection and test after erection at site, if the completed
plant or any portion thereof is found defective or failure is noticed in any of the
part, requiring fulfillment of contract, before the plant is taken over, the Singareni
Collieries Co. Ltd., shall give the supplier Notice setting forth details of such
defects or failures and the Supplier shall forthwith make the defective plant good,
or alter the same to make it comply with the requirement of the contract. Should
he fail to do so, within a reasonable time, Singareni Collieries Co. Ltd., may reject
and replace at the cost of the Contractor the whole or any portion of the plant as
the case may be, which is defective or fails to fulfill the requirements of the
contract.

44. IN CASE THE ORDER IS FOR SUPPLY OF EQUIPMENT / SPARES AND TO

CARRYOUT ERECTION / REPAIR / MAINTENANCE Etc. AT SCCL SITE:

a. The contractor shall pay not less than minimum wages to his employees
deployed at SCCL site, as revised from time to time under the Minimum Wages
Act, wherever applicable.

b. The contractor shall contribute towards Provident Fund for his employees
deployed at SCCL site, at the rate as revised from time to time under The
Employees Provident Fund and Misc. Provisions Act-1952, wherever
applicable.

c. The contractor shall pay bonus as prescribed under payment of Bonus Act,
wherever applicable, subject to a minimum as per law in the absence of adequate
profits.

d. Without prejudice to the Contractor’s liabilities under the General conditions of

Contract (GCC), the contractor shall at his own cost and initiative at all times up
to the successful completion of the contract take out and maintain Insurance
cover from any Nationalized insurance Company in India under the Employees
Compensation Act and any other Industrial legislation applicable from time to
time in the State of TELANGANA providing for payment of compensation to
employees in the event of death, injury or accident to employees in the course of
or in connection with employment, such policy(ies) in-respect of Employees
Compensation, Insurance to be of value of not less than that of amount as per
employees compensation act.

Should the contractor fail to take out and / or keep in force insurance as provided
for in the foregoing sub-clauses, the owner shall be entitled (but without
obligation to do so) to take out and keep in force such insurance(s) at the cost
and expenses of the contractor in all respects, and without prejudice to any other
rights and remedy of the owner in this behalf to deduct the costs and premium
incurred therefore from amount becoming due to contractor from time to time.
 e. The contractor shall obtain Labour Licence from Assistant Labour
Commissioner (Central) of the area as required and a copy of the same to be
submitted to SCCL.

f. The contractor shall not Sub- Contract the work in whole or part without
obtaining the prior written consent of SCCL.

The contractor shall, notwithstanding the consent, remain solely liable and
responsible to SCCL, for and in-respect of the due performance of the contract
and the Vendor’s obligations there under.

45. PACKING:

Where contrary to the terms incorporated in the general terms and conditions of the
Purchase Order regarding packing etc., if it is noticed that Suppliers have failed to
take adequate precautions as to Packing, the Purchaser shall bring to the notice of
the Supplier the damage noticed, if any, to the goods in such packages and request
free replacement / rectification of the damages within a period of 20 days. On the
failure of the supplier to do so, the Singareni Collieries Co.Ltd., reserves the right to
get such rectification / replacement carried out from other sources and the amount
spent on such rectification/replacement shall be deducted from the original
Supplier's Bills.

Where the payment in full or major portion thereof, is already effected, it will be the
responsibility of the Supplier, to rectify/replace the damages, failing which the
Purchaser reserves the right to claim such an amount by the process of Law.

46. Material should be booked to the consignee and not to self.

47. DISPATCH DOCUMENTS:

a. Domestic Supplies:

The supplier is responsible for obtaining clear receipt from the Transport
Authorities specifying the goods dispatched. He shall not book any consignment
on a 'Said to contain ' basis. If he does so, he does it on his own responsibility.
The Singareni Collieries Co. Ltd., will take no responsibility for short deliveries or
wrong supply of goods when the same are booked on 'Said to contain' basis.

The Singareni Collieries Co. Ltd shall pay for only such stores as are actually
received by them in accordance with the contract.

The following documents are to be submitted to the consignee i.e. Area Stores,
along with each consignment.

i) Duplicate copy of Commercial Invoice / Taxable Invoice

ii) Packing list / delivery challan
iii) Original LR / RR
iv) GST invoice – “Duplicate for transporter”
v) Copies of Test certificates
vi) Relevant valid IS Certificates
vii) Drawings, Operating & Maintenance manuals, wherever applicable.
The following documents are to be submitted along with each consignment to
AGM(F&A) / DGM(F&A) of respective areas.
 i) Original Commercial Invoice / Taxable Invoice in duplicate
ii) GST Invoice – “Original for buyer”

b. Overseas Supplies:
The following documents are to be submitted in triplicate along with each
consignment.

i) Certificate of origin.
ii) Commercial invoice.
iii) Packing list.
iv) Bill of Lading / Air Way Bill.
v) Warrantee certificate.
vi) Test Certificate.
vii) Certificate of conformity to order specifications.
viii)Certificate of shipment.
ix) Sea worthiness certificate.
x) Copy of the valid DGMS approval wherever applicable.
xi) Any other documents as requested by SCCL.
c. In case, the imported consignments are supplied by the Indian dealer in
addition to the documents mentioned above, the dealer shall submit:
a. Valid authorisation letter from their principal’s
b. Valid import license
c. Importer’s invoice.
d. Bill of entry, evidencing import.

48. Wagon / Lorry loads will be weighed at the Wagon / Lorry weigh bridge of the
Collieries and payment made on weights so recorded.

49. Goods must be booked at Railway's / Transporters Risk wherever possible so that
open delivery may be taken and claims, if any, put up to the Railway for shortage or
breakages which will also be intimated to the Suppliers. If Railway Receipt contains
defective endorsement, the buyer retains the right to hold the supplier responsible
for any shortage or damages. Against materials booked at owner's risk, if shortages
or breakages are noted, the matter will be intimated to the supplier immediately for
making goods shortage and breakage.

50. DISPATCH TO WRONG DESTINATION:

Goods dispatched to wrong destinations and names of destinations / Rly. Stations
mentioned wrongly, will not be accepted, and any expenses connected thereto,
have to be borne by the Supplier. The Company reserves the right to reject the
consignments in such cases.

51. BANK CHARGES:

a. Wherever under this order full/part payment is accepted against documents sent
through Bank, it is made clear that no Bank charges or Bank Interest would be
paid. In case such interest is still charged, the Singareni Collieries Co. Ltd.,
reserves the right to refuse to retire the documents, altogether and resultant
demurrages, rebooking charges, etc., would be entirely to suppliers account.
 b. The Singareni Collieries Co. Ltd., do not accept any conditions/stipulations for
release of documents in certain number of days. However, the suppliers should
ensure presentation of documents in time to see that no demurrage is incurred.

52. DEMURRAGE / WHARFAGE:

In case where documents are negotiated through Bank, any consequential charges
e.g., demurrage / wharfage charges, due to late retirement of documents on
account of:
i) Violation of the inspection clause.
ii) Material despatched after expiry of delivery period without obtaining approval in
advance for extension of delivery period.
iii) Despatch of materials not as per schedule / mode of dispatch / approved
transporter as per P.O.

iv) Late receipt of invoice or

v) Due to violation of any other clause / clauses of the purchase order,

will be to the vendor’s account. Supplier would also be responsible for all such
payments due to late receipt of RR/LR and other documents. Supplier shall advise
the banker to accept payment as made by SCCL after deducting such charges for
releasing the documents.

53. LIQUIDATED DAMAGES FOR DELAYED SUPPLIES:

While preparing invoice, penalty amount payable due to late delivery should be
deducted from the invoice amount payable. Otherwise, documents will not be
cleared and no payment will be made and any demurrages/ wharfage arising out of
such non-compliance have to be borne by the Supplier.

54. EXTENSION OF TIME:

Extension of delivery period will be granted in case of force majeure conditions.

However, without prejudice to the foregoing rights, failure to deliver the goods /
material as per schedule have arisen due to any reasonable cause, Singareni
Collieries Co. Ltd., may grant extension of the time, provided the Supplier has
applied in advance, for extension of Delivery Schedule, stating the reasons thereof
on production of documentary proof and in such case levying liquidated damages
for delayed deliveries may be waived fully or partly but decision of the Singareni
Collieries Co. Ltd., in this matter shall be final. No material should be despatched
unless permission for extension of delivery period is obtained from the Singareni
Collieries Co.Ltd., in writing and in such cases, the amount arising out of Liquidated
damages for delayed supplies, should be deducted from the amount of invoice
invariably or else the document will not be released and any loss due to demurrage
/ wharf age etc. will be to suppliers account only. The decision of the Singareni
Collieries Co. Ltd., will be final and binding on the supplier.

55. CANCELLATION OF CONTRACT IN PART OR IN FULL:

If the Supplier, in the opinion of the Singareni Collieries Co. Ltd., fails or neglects to
comply with any of the terms and conditions of the contract or with any order issued
there under then in such a case the Singareni Collieries Co. Ltd., shall without
prejudice to any other right of remedies under this contract have the right and be
entitled to cancel the contract by giving fourteen days, notice in writing to the
 supplier, without being liable to pay any compensation for such cancellation. The
Supplier, however will be entitled to be paid at contract rates after deduction of any
amount due to the Government, for the works already completed, which in the
opinion of the Singareni Collieries Co. Ltd., is in accordance with the terms of the
contract. In the circumstances aforesaid, the Supplier, shall, on demand by the
Singareni Collieries Co. Ltd., or the authorised representative thereof, hand over
immediately to the Singareni Collieries Co. Ltd., or the authorised representative of
the Singareni Collieries co. Ltd., Stores components in possession or custody of the
supplier without waiting for the payment of even settlement of any claim already
made or intended to be made.

56. CONSEQUENCES OF BREACH:

a. Deliveries:
The delivery schedules are either furnished in the Purchase Order or given by the
respective areas. The time and the date of delivery of the Stores, stipulated in the
Purchase Order, shall be deemed to be the essence of the contract and delivery
must be completed no later than the dates specified therein. Should the supplier
fail to deliver these Stores or any consignment thereof, within the period
prescribed for such delivery, the Singareni Collieries Co. Ltd., at their option, and
shall be entitled to take following action against the Suppliers.
i) S.C.C.L. at their option may recover from the contractor towards
liquidated damages a sum as indicated in the order subject to force
majeure conditions which are to be substantiated with documentary
evidence.
Or

ii) Cancel the order and to purchase elsewhere without notice to the
Suppliers on account and at the risk of the Supplier, the Stores not
delivered or otherwise of a similar description (Whether or not the Stores
ordered on others or exactly Complying with order pending, the decision
of The Chief of Purchase in this regard will be final) without cancelling the
contract in respect of consignments not yet due for delivery.

In the event of action being taken under (ii) The Supplier shall be liable for any
loss which The Singareni Collieries Co. Ltd., may sustain on that account, but
the Supplier shall not be entitled to any gain on Purchases made against
default and to forfeit Security Deposit fully or in part.

b. Whenever under this contract, any such money is recoverable from and payable
by Supplier, the Singareni Collieries Co. Ltd., shall be entitled to recover such
sum by appropriating in part or in whole by deducting any sum due to which at
any time thereafter, may become due from the Supplier in this or any other
contract. Should this sum be not sufficient to cover the full amount recoverable,
the Supplier shall pay to the Singareni Collieries Co. Ltd., on demand the
remaining balance. The supplier shall not be entitled to any gain on any such
Purchase.

c. Performance Bank Guarantee will also be forfeited for any breach of contract.
57. LAWS APPLICABLE:
The contract shall be governed by the Laws of Indian Union for the time being in
force. The marking of all Stores supplied must comply with the requirements of
Indian Laws relating to the merchandise marks and all the Acts and rules made
under such Laws.

58. INDEMNITY:
The supplier shall at all times indemnify the Singareni Collieries Co. Ltd., against all
claims which may be made in respect of the Stores for infringement of any right
reflected by the patent registration of design or trade mark shall take all risk of
accidents of damage which causes failure of the supply.

59. SETTLEMENT OF DISPUTES:

1. Dispute resolution
1.1. Any dispute, difference or controversy of whatever nature howsoever arising
under, or out of, or in relation to Purchase Order /Contract / Agreement
(including its interpretation) as to breach or termination of this contract or as to
any claim in toto, in equity or pursuant to any statute ("Dispute") between the
Parties and so notified in writing by either Party to the other Party (the
"Dispute") shall, in the first instance, be attempted to be resolved amicably in
accordance with the conciliation procedure set forth in Clause No.2 below.
1.2. The Parties agree to use their best efforts for resolving all Disputes arising
under or in respect of Purchase Order / Contract / Agreement promptly,
equitably and in good faith, and further agree to provide each other non-
privileged records, information and data pertaining to any Dispute.

2. Conciliation
2.1. ln the event of any dispute or differences arising directly or indirectly out of
Purchase Order /Contract / Agreement or otherwise, the Parties undertake to
use all reasonable endeavours to resolve such disputes amicably. In this
regard, if the dispute is raised by the Contractor, he shall make a request in
writing to SCCL for settlement of such disputes/ claims within 30 (thirty) days
of arising of the cause of dispute/ claim failing which no disputes / claims of
the Contractor shall be entertained by SCCL.
2.2. lf the disputes cannot be settled amicably, the disputes shall be taken for civil
court as provided in Clause 3 below.

3. Civil Court
In the event of any question, dispute or difference arising under the terms and
conditions or interpretation of the terms of, or in connection with Purchase
order/Contract/Agreement (except as to any matter the decision of which is
specially provided for by these conditions), or the performance of any of the
obligations of SCCL and the successful bidder hereunder or referred to
herein, including an issue or dispute as to breach or termination of this
contract or as to any claim in toto, in equity or pursuant to any
statute(“Dispute”) is not settled through negotiations, the respective parties
can seek remedy through ‘CIVIL COURT’ having competent pecuniary and
territorial jurisdiction or at competent court in Bhadradri-Kothagudem district
and not by Arbitration.

No dispute shall be referred to Arbitration other than civil courts. No

dispute shall be entertained in any form and on any matter pertaining
to contract except herein above mentioned.
60. WORK AND PAYMENT DURING CIVIL COURT PROCEEDINGS:
Work under the contract, shall if reasonable, continue by mutual agreement during
the Civil court proceedings, and no payment due to or payable by the Singareni
collieries Co. Ltd., will be withheld without reasonable cause and merely on account
of the pendency of such proceedings.

61. CORRESPONDENCE AFTER PLACING ORDER:

After placing the order, correspondence related to issues regarding supplies,
payments & penalties shall be made with the consignee only. In case the issues are
not settled at consignee level, correspondence shall be made with the area GM
concerned. In case the issues are not settled at area GM level, correspondence
shall be made with GM (Purchase). In case the issues are not settled at GM
(Purchase) level, correspondence shall be made with Director (Operations). In case
the issues are not settled at Director (Operations) level also, correspondence shall
be made with C&MD. Bidder is advised to visit SCCL’s web site
www.scclmines.com for name and address phone number, and e-mail ID of
consignee, area GMs, GM (Purchase), Director (Operations) and C&MD.

62. BRIBES & GIFTS:

Any Bribe, Commission, gift or advantage given, promised or offered by or on behalf
of the Supplier or his partner, agent or servant or any one on his or their behalf to
any Officer, Servant, representative or agent of the Singareni Collieries Company
Limited, or any person on his or their behalf for obtaining or executing of this or any
other contract with Singareni Collieries Co. Ltd., shall in addition to any criminal
liability which the Supplier may incur, subject the Supplier in the cancellation of this
and all other contracts with and also to payment of any loss of damage resulting
from any such cancellation to the like extent as is provided in case cancellation
under clauses thereof.

Any question or dispute to the commission of any offence under present clause
shall be settled by the Singareni Collieries Co. Ltd., in such manner and on such
evidence of information as they think it sufficient & their decision, shall be final and
conclusive.

63. LIMITATION OF LIABILITY:

Except in cases of criminal negligence or will full misconduct, the aggregate

cumulative liability of the Supplier shall in no event whatsoever, exceed the contract
price of the equipment which caused such liability.

NOTE : In case any specific mention is made on the above clauses in

ANNEXURE-I, the same shall prevail over.

Chief Technical Consultant

2X600MW STPP
The Singareni Collieries Company Ltd.
(A Govt. Company)
 Annexure – VI

PERFORMANCE BANK GUARANTEE

In consideration of the Singareni Collieries Company Limited, , Village:Pegadapalli,

Mandal: Jaipur, District:Mancherial PIN Code-504216 (Telangana State) having
agreed as per their order No.__________________________________ to accept ____%
Bank guarantee before making payment to make up the value of the equipment for the
due fulfillment of the contract as per the terms and conditions contained in the
order on production of performance bond in the shape of Bank Guarantee for
Rs._______________
(Rupees___________________________________________________________ ).
We, the Bankers, (_____________________) through our Regional Office
at_________________ for and on behalf of our constituents M/s.
______________________________ ______________hereby execute this Bank
Guarantee undertake to indemnify The Singareni CollieriesCompany Limited,
Village:Pegadapalli, Mandal: Jaipur, District:Mancherial PIN Code-504216
(Telangana State) to the extent of Rs. ________against satisfactory performance
of the equipment to the Singareni Collieries Company Limited,
Village:Pegadapalli, Mandal: Jaipur, District:Mancherial PIN Code-504216
(Telangana State) or their assignee by reason of any breach of terms by the
supplier or as contained vide the terms of the accepted supply order, during the
period of _____months from the date of dispatch or ______ months from the date of
commissioning whichever is earlier, are fulfilled for the good unto order.

We, the Bankers ______________________further agree that this performance

guarantee therein contained shall remain in full force and effect during the
period that would be taken for the performance of the contract and that it will
continue to be enforceable till the dues of the Singareni Collieries Company
Limited, Village:Pegadapalli, Mandal: Jaipur, District:Mancherial PIN Code-504216
(Telangana State) under or by virtue of the contract have been fully paid up and
their claims fully satisfied or discharged, till the Singareni Collieries Company
Limited, Village:Pegadapalli, Mandal: Jaipur, District:Mancherial PIN Code-504216
(Telangana State) or their assignee certifies that the terms and conditions of the
tender have been fully and properly carried out by the contractor and accordingly
discharged this guarantee subject however, that the Singareni Collieries
Company Limited, Village:Pegadapalli, Mandal: Jaipur, District:Mancherial PIN Code-
504216 (Telangana State) or their assignee shall have no rights under this
performance Bank guarantee after expiry of ____ months from the date of its
execution i.e., up to ____________.
And we (The Bank) hereby undertake to pay any claim under the Bank Guarantee
on mere demand without any demur to the Company without any reference to the
supplier a sum not exceeding Rs. ______________ for non-fulfilment of any of the
terms and conditions of the contract by the supplier.
We, ___________________ (The Bank) further agree that if the demand is made
by the Company for honouring the bank guarantee constituted by these
presents we _________________________ (Bank) have no right to decline the same
for any reason whatsoever and shall pay the amount without any demur within
immediately from the date of such demand.
The very fact that we ________________________ (The Bank) decline or fail or
neglect to honour the bank guarantee in any manner whatsoever is a sufficient
reason for the company to enforce the bank guarantee unconditionally without any
reference to the said supplier.
We ___________________ (The Bank) further agree that a mere demand by the
company is sufficient for us to pay the amount covered by the bank guarantee in
the manner and within the time aforesaid without reference to the supplier and no
protest by the said supplier can be a valid ground for us to decline or fail or neglect to
make payment to the company in the manner within the time aforesaid.
We _____________________ (The Bank) undertake not to revoke this guarantee
during its currency except with the previous consent of the SCCL in writing.
The guarantee shall remain in force for a period of ____ months from the date of
dispatch or_______ months from the date of commissioning whichever is earlier, in
period of time subject to further that the company shall have no right under this bond
after the expiry of the above period from the date of execution and we
__________________ (The Bank) shall be relieved and discharged from all liabilities
under this guarantee thereafter.
The above Bank Guarantee is operational for all purpose at our ___________ Branch,
Hyderabad / Kothagudem and We are liable to pay the Guaranteed amount or any part
thereof under this guarantee at our __________ Branch, Hyderabad / Kothagudem.

Contact details of the Banker:

Postal Address:
Phone & Fax Number:
Mail-Id :
 INFORMATION TO THE BIDDERS FOR SUBMISSION OF BIDS
THROUGH e-PROCUREMENT

1. Submission of Bid:

1. The bidder shall submit his response through Bid submission to the tender on e-
Procurement platform by following the procedure given below. The bidder would be
required to register on the e-procurement market place
https://tender.telangana.gov.in and submit their bids online. Offline bids shall not be
entertained by the Tender Inviting Authority for the tenders published in e-
procurement platform.

2. The bidders shall submit their eligibility and qualification details, Technical bid,
Financial bid etc., in the online standard formats displayed in e-Procurement web
site. The bidders shall upload the scanned copies of all the relevant certificates,
documents etc., in support of their eligibility criteria/technical bids and other
certificate/documents in the e-Procurement web site.

3. The system would only authenticate the Encryption certificate uploaded into the E-
procurement system at the time of User Registration or updated through User profile.
The bidder has to ensure that the uploaded certificate in the e-procurement system
is used for the Bid submission and no other certificate though valid will not be
recognized by the e-procurement system.

2. Hard copies:
1. No hard copies shall be submitted to the tender inviting authority before the opening
of the price bid.

2. The department shall carry out the technical evaluation solely based on the uploaded
certificates/documents in the e-Procurement system and open the price bids of the
responsive bidders.
3. The department will notify the successful bidder for submission of original hardcopies
of all the uploaded documents prior to entering into agreement, if required.

3. The GO. Ms. No. 174 -I&CAD dated: 1-9-2008

Deactivation of Bidders If any successful bidder fails to submit the original hard copies
of uploaded certificates/documents, if required or if any variation is noticed between the
uploaded documents and the hardcopies submitted by the bidder, the successful bidder
will be suspended from participating in the tenders on e-Procurement platform for a
period of 3 years. The e-Procurement system would deactivate the user ID of such
defaulting bidder based on the trigger/recommendation by the Tender Inviting Authority
in the system. Besides this, the department shall invoke all processes of law including
criminal prosecution of such defaulting bidder as an act of extreme deterrence to avoid
delays in the tender process for execution of the development schemes taken up by the
government. Other conditions as per tender document are applicable.

4. Tender Document:
1. The bidder is requested to download the tender document and read all the terms and
conditions mentioned in the tender Document and seek clarification if any from the
Tender Inviting Authority. Any offline bid submission clause in the tender document
could be neglected.
 2. The bidder has to keep track of any changes by viewing the Addendum/Corrigenda
issued by the Tender Inviting Authority on time-to- time basis in the e-Procurement
platform. The Department calling for tenders shall not be responsible for any
claims/problems arising out of this.

5. Bid Submission Acknowledgement:

The bidder shall complete all the processes and steps required for Bid submission. The
system will generate an acknowledgement with a unique bid submission number after
completing all the prescribed steps and processes by the bidder. Users may also note
that the bids for which an acknowledgement is not generated by the e-procurement
system are treated as invalid or not saved in the system. Such invalid bids are not made
available to the Tender Inviting Authority for processing the bids. The Government of TS
is not responsible for incomplete bid submission by bidders.

6. Letter of Bid:

1. The format of Letter of Bid (as given in the NIT) will be downloaded by the bidder
and will be printed on Bidder’s letter head and the scanned copy of the same will be
uploaded during bid submission in PQ Stage. This will be the covering letter of the
bidder for his submitted bid. The content of the “Letter of Bid” uploaded by the bidder
must be the same as per the format downloaded from website and it should not
contain any other information.

2. The physical signature in the Letter of Bid (LOB) will be accepted without questioning
the identity of person signing the Letter of Bid as it contains digital signature of DSC
holder.
3. If there is any change in the contents of Letter of Bid uploaded by bidder as
compared to the format of Letter of Bid uploaded by the department with NIT
document, then the bid will be rejected.

7. Modification / Withdrawal of Bid :

1. Modification of the submitted bid shall be allowed online only before the deadline of
submission of tender and the bidder may modify and resubmit the bid on-line as
many times as he may wish. However, any increase in quoted rate shall attract
additional transaction fee for the increased value.
2. Bidders may withdraw their bids online within the end date of submission. There is
no refund of transaction fee for withdrawal of bids.

8. Evaluation of Bid:
1. The bidder will have to upload scanned copies of various documents as specified in
NIT for the evaluation process.
2. PQ documents (Technical Bid) shall be decrypted and opened on-line, on the pre-
scheduled date and time by the Bid Openers with their Digital Signature Certificate
(DSC). The submitted bids shall be evaluated for General, Technical, and
Commercial terms & conditions.
3. Initially, there will be a technical scrutiny report and commercial scrutiny report
generated by the system itself. The copies of system generated technical and
commercial scrutiny reports shall be available in the system and may be downloaded
 by Technical department and Purchase department respectively for separately
carrying out the technical and commercial scrutiny. Subsequently, technical and
commercial scrutiny generated by the system shall be scrutinised/ verified by the
concerned departments in light of documents uploaded by the bidders in respect of
bidders qualified based upon template response only.
4. After evaluation of Techno-commercial bid, all the bidders will get the information
regarding status of their eligibility along with the date of Price-bid opening on their
personalized dash board and also by system generated e-mail. It will be the bidder’s
responsibility to check the status of their Bid online at least once daily, after the
opening of Techno-commercial bid till opening of the Price-bid. No separate
communication will be made to the bidder in this regard.

5. The Commercial Bid (Price-bid) of the successful bidders (qualified in PQ) will be
decrypted and opened on-line, on the pre-scheduled date and time by the Bid
Openers with their Digital Signature Certificate (DSC). The bidders will get the
information regarding the status of their financial bid and ranking of bidders on
website.

6. SCCL reserves the right to verify any of the documents uploaded by the bidder at
any stage. All communication will be on e-mail and SMS basis. No separate
communication will be required in this regard. Non-receipt of e-mail and SMS
will not be accepted as a reason of non-submission of documents.

9. Shortfall Document:

1. The Purchaser may seek shortfall documents during the evaluation of the bids. Any
form of communication with SCCL regarding submission of any additional
documents will not be allowed.

2. These documents may be allowed to be uploaded within the specified time period
indicating the “start date & time and end date & time” for online submission by the
bidder. The above documents will be specified on-line under the link uploaded
shortfall document. The bidders will get this information on their personalized
dashboard under “upload shortfall document/ information” link.

3. Additionally, information shall also be sent by system generated email/ SMS, but it
shall be the bidders responsibility to check the updated status/ information on their
personalized dashboard at least once in a day after opening of bid. No separate
communication shall be provided in this regard. Non receipt of e-mail/ SMS shall not
be accepted as a reason of non-submission of documents within prescribed time.
Firstly, the firm may be given maximum of 7 days time to upload the required
documents under shortfall. The firm may be given 2nd chance by giving maximum of
3 days time for uploading the required documents under shortfall, if required. Due
dates can’t be altered. The bidders shall upload the requested documents within the
specified period and no additional time shall be allowed for on-line submission of
documents under shortfall.

4. Shortfall documents shall not be sought for submission of EMD.

The bidders are requested to upload all the required documents as per NIT in
support of their bids along with the bid itself, as seeking of short fall
documents by SCCL is not mandatory.
10. The final technical and commercial evaluation of the bids shall be done by the
concerned Technical & commercial departments, which shall require approval of
concerned HOD.

11. After the techno-commercial evaluation, as above, case may be put up to the tender
committee for deliberations and recommendations in respect of listing of techno-
commercially acceptable bidders.

12. After the short listing of techno-commercially acceptable bidders as above, the date and
time of opening of Price bids shall be scheduled in the Portal and shortlisted firms shall
also be informed through system generated email and SMS alert.

13. The Price bid of shortlisted bidders (qualified in PQ bid) will be decrypted and opened
on the scheduled date and after the pre-scheduled time by the Bid Openers with their
Digital Signature Certificate.
14. A system generated comparative statement of landed cost will be duly vetted, before the
case is put up for further processing. The Comparative Statement of Prices indicating
the rates quoted by all the bidders and item wise L-1 rank will be generated by the
system which will be visible to all the participating bidders on-line.

15. All the details of Techno Commercial bid and Price bid will be kept preserved in the
archives for auditing purposes and the same can be accessed with special
authorization. The IP address of all the bidders who have participated in the bid along
with timing and date will also be kept preserved in the system.

16. TENDER CUM REVERSE AUCTION :

1. In case of Tenders involving Reverse Auction, the system will not disclose the name of
the L-1 bidder, number of bids and names of the bidders on the portal to anybody prior
to the completion of Reverse auction process.

2. Reverse Auction will be initiated within two hours after opening of price bids.

3. The L1 price determined by the system in INR will be the start bid price(by considering
the ITC applicability) on which the auction will be initiated.

4. The reverse auction procedure is as follows:

a) Critical tenders:
i. After opening the techno-commercial bids, the system will generate a auto-
response sheet based on the bidder(s) value. However, techno-commercial
evaluation of the tenders will be carried off line and it will be scrutinized by
Tender committee members of the SCCL based on the uploaded documents.
The Techno-Commercial Evaluation will be made available in the portal and a
date & time will be notified to open the price bids and to conduct the reverse
auction.

ii. After evaluation of Techno-commercial bid, all the bidders will get the
information regarding status of their eligibility along with the date of Price-bid
opening on their personalized dash board. It will be the bidder’s responsibility to
check the status of their bid online at least once daily, after the opening of
Techno-commercial bid till opening of the Price-bid. No separate
communication will be made to the bidder in this regard.
 iii. All the Firms will receive, auto generated e-mails and SMS regarding their
eligibility for opening of price bids and date of opening of price bids to their
registered e-mail IDs and cell phone numbers.

iv. On the scheduled day, price bids will be opened and reverse auction will be
initiated.

b) Non-Critical tenders:

i. Upon opening of the price bids, a reverse auction platform will be created,
displaying only the L1 price received. No indication will be available in the portal
to anybody regarding number of bids and names of the bidders. With this lowest
price as base price, Reverse auction will be initiated for the bidders who are
qualified based on the bidders response given in e-Portal and eligible for
reverse auction.
ii. L-1 Firm will be evolved in reverse auction.

iii. The techno-commercial documents up loaded by the L-1 Firm will be evaluated
and in case found techno-commercially qualified, LOA /Order shall be placed.

iv. In case L-1 Firm is found techno-commercially not qualified with the submitted
documents along with the bid, L-1 Firm will be requested to upload the required
documents under shortfall.

v. If the L-1 Firm is techno-commercially qualified, further process of tender will

continue and order shall be placed under normal procedure.

vi. In case the L-1 Firm is techno-commercially not qualified even after giving
chance to up load the documents under shortfall for 2 times, the offer of the
Firm will be rejected, and suitable action will be initiated against the Firm as
detailed below and offer documents of L-2 Firm will be taken up for evaluation.
vii. The evaluation of L-2 Firm shall be as same process explained above. In case
L-2 Firm also found to be techno-commercially not qualified, offer documents of
L-3 Firm shall be taken up. This process continues so on and so forth.
viii. The Firms will receive, auto generated e-mails and SMS regarding their
eligibility for reverse auction and submission of documents under shortfall.

ix. It will be the bidder’s responsibility to check the status of their Bid online at least
once in a day after opening of bids. No separate communication will be made
to the bidder in this regard. SCCL is not responsible for non-receipt of SMS / e-
mail sent by the system. It is the responsibility of the bidders to be updated from
time to time from their dashboard of e-Portals (https://tender.telangana.gov.in)

5. Selection of bidders for e-Reverse auction:

a) Critical tenders: All the techno-commercially qualified bidders, excluding H1
bidder, subject to a minimum of 3 bidders are left after excluding H1 bidder.
b) Non-Critical tenders: All the system evaluated qualified bidders, excluding H1
bidder, subject to a minimum of 3 bidders are left after excluding H1 bidder.

In both cases, if there is a tie-up price in H1, the bidder who submitted the bid later
will be rejected.
6. Reverse auction shall be notified after opening of price bids with the following
inputs:
i. Reverse auction start price (base price): Lowest landed cost of the price bids
uploaded in e-Portal among the eligible bidders for reverse auction. This price shall
automatically flows from bids opening window (Landed cost after ITC).

ii. Minimum decrement value: 0.5% of reverse bid start price or as given
by the Tender Inviting Authority.

iii. Maximum decrement value: 2%of reverse bid start price at a time.

7. Efforts will be made to start the Reverse Auction (RA) as early as possible after
opening of price bid and same will be intimated through SMS & e-mail by the e-
Portal system. However, bidders are also advised to check the details in dash board
daily.
8. Server time shall be the basis of Start time & Closing time for reverse bidding and shall
be binding for all. This would be visible to all concerned bidders.

9. After notifying the e-reverse auction, shortlisted bidders for e-Auctioning will be able to
view the auction details in the TS e-auctioning portal with registered login.
10. The initial auctioning period will be two (02) hours. Further there is a provision of auto
extension by 10 minutes. That is, the auction closing time will be extended by another
10 minutes if any fresh bid is received in last 10 minutes. If no valid bid is received
during last 10 minutes of initial auctioning period or extended auctioning period, then
the e-auctioning process will get closed.
11. During reverse auction, system displays only the reverse bidding prices till completion
of reverse bidding. Either purchaser or the participant will not know the names of
participants and their price and status (L1,L2,L3…). Only lowest price will be visible to
all bidders.
12. Bidders have to mandatorily apply their decrements suitably to beat the latest base
price else, e-auction system will not accept their Bids. However, at no stage, increase
in price is permissible.
13. If a bidder does not submit his bid in the Reverse Auction, the price quoted by him in
the price bid shall be considered as the valid price of that bidder. The status of the
bidder (L1, L2 etc.) shall be evaluated considering either the bid price submitted in
Reverse auction or the Price quoted in the price bid, whichever is lower.
14. After completion of reverse auction, system generates bidder wise comparative
statement with L-1, L-2, L-3… status for all the bidders invited for reverse auction.
15. In case of disruption of service at the service provider's end, while the Reverse
Auction Process (RAP) is online, due to any technical snag or otherwise attributable to
the system failure at the Server end; the Reverse Auction Process will start again. In
such a situation, the last recorded lowest price of prematurely ended RAP, will be the
“Start Bid Price” for the restarted RAP. The prices quoted in the prematurely ended
RAP will be binding on all the bidders for consideration, if the restarted RAP does not
trigger within the stipulated time. Disruption and restarting of RAP shall be intimated to
all the bidders through system generated SMS/e-mail through e-auction portal. All the
time stipulations of normal RAP will be applicable to the restarted RAP.
However, in case of any such disruption at bidders end during the bidding process, the
same is to the account of bidder and SCCL is not responsible for the same. Further
the bidding process shall continue as it is with the participation of remaining bidders.
16. In all cases, SCCL’s decision regarding selection of bidder through e-Auctioning or
other-wise based on first stage quotation submitted in e-Portal or to have negotiations
or annulment of tender process shall be final and binding on all participating bidders.
17. Tender inviting authority reserves the right to re-conduct the e-reverse auction, if it is
felt that there is abnormality in the e-reverse auction conducted.
18. Upon the finalization of L-1 value in reverse auction, the successful bidder will be
allowed to give price break up of different items quoted by them limiting to final landed
cost arrived in reverse auctioning after deducting offered discount. However, the rates
given in such price break up should not be more than the prices quoted for individual
items in their price bid. Otherwise, the division of L-1 value arrived in reverse auction
among line items will be in the same proportion as quoted in price bid submitted by
that bidder for awarding the contract.

19. After e-reverse auction and arriving the lowest sum, the tender will be further
[

processed and Letter of Award (LOA) / Firm order/ Service order will be issued to the
successful bidder off line.
20. Penalty on the defaulting bidders (in case of applicability) who are techno-
commercially not qualified in Non-critical tenders.

Sl. Situation Penal Provisions

50% of EMD amount or 1.00 Lakh whichever is lower, is
L-1 bidder is a
forfeited. In case the defaulter is an EMD exempted bidder,
defaulter for part
(i) he will be asked to deposit the equivalent amount within 7
of items for
days of notice otherwise he will be disqualified in the
which he is L-1.
subsequent tender for the item he participates.
100% of EMD amount or 1.00 Lakh whichever is lower, is
L-1 bidder is a
forfeited. In case the defaulter is an EMD exempted bidder,
defaulter for all
(ii) he will be asked to deposit the equivalent amount within 7
items for which
days of notice otherwise he will be disqualified in the
he is L-1.
subsequent tender for the items he participates.
L-1 bidder
happens to be a 100% of EMD amount of 2nd tender is forfeited. In case
defaulter in 2 the defaulter is an EMD exempted bidder, he will be asked
iii) tenders issued to deposit the equivalent amount within 7 days of notice
by the SCCL otherwise he will be disqualified in any of the tenders he
within a span of 1 participates for a period of 1 year in SCCL.
(one) year

i. A Bidder will be treated as defaulter and liable for penal action, if the information /
declaration / scanned documents furnished / uploaded by them, in support of
qualification / eligibility criteria / provenness / or any other criteria as per the NIT
is found to be wrong / misleading / not furnished / could not be verified by
documentary evidence at any stage they will be liable for punitive action.

ii. The bidders will have to give undertaking online that, if the information /
declaration / scanned documents furnished by them, in support of the same in
respect of eligibility criteria is found to be wrong or misleading at any stage they
will be liable for punitive action.
21. Reverse bidding currency: The reverse bidding shall be conducted in Indian Rupees
(INR) per unit only. In case of foreign currency bids, the exchange rate prevailing on
the price bid opening date (TT selling rate of State Bank of India) shall be considered
for conversion in to Indian Rupees. If the relevant day happens to be a Bank holiday,
then the conversion rate as on previous bank (SBI) working day shall be taken.
 LIST OF ITEMS IDENTIFIED FOR ANCILLARISATION

SI. No. Item/Service

1. Roof bolts, M.S. Bolts & nuts
2. Rivets, washers & screws
3. Dog nails
4. Fish plates, Nuts & bolts for fish plates
5. Belt jointing pins
6. Cable hooks and signal hooks
7. Belt conveyor rollers
8. Belt sections
9. Resin Capsules
10. Cement Capsules
11. GI canisters
12. Blasting Gallery – Spacers
13. Radiator repairs
14. Repairs and rewinding of motors of AC & DC
15. Repairs / rewinding of Transformers (Welding / lighting/ power)
16. GI wire
17. Wire Mesh for longwall salvage
Manufacturing of supply of Electrical coils for
18. i) AC motors up to 6.6 KV grade
ii) Transformer coils up to 33 KV grade
19. Repairs of rotors for electric motor
20. Lighting cable
21. Steel chock manufacturing
22. House wiring
23. All types of fan repairs
24. Shovel bucket welding
25. Repairs of pumps
26. Couplings manufacturing
Special steel and alloy castings (Tooth points, track pads, Mn steel
27.
casting)
Manufacturing of fly ash bricks. (Not to be manufactured at stores site. It
28.
shall be at their own site).
29. Manufacturing of pump components (spares).
30. Transformer oil filtration
31. Reconditioning of drill bits and drill rods
Vulcanizing the old Trailing cables of drill machines, SDLs, LHDs, etc.
32.
(work should be carried out at the respective mine premises).
33. Manufacturing of earth clamps, G.I flats, G.I bolts and nuts.
35. Crimping of hydraulic hoses.
Repairs to hydraulic pumps, motors, control valves and other related
36.
components
37. Refurbishing of LT & HT switches with OEM spares including testing.
38. Manufacturing / repairs of slip rings & D-contacts.
39. Furniture repairs i.e., cane chairs, table, almirahs, etc.
40. Repairs to wet grinders, water purifiers, and water coolers
41. Manufacturing of coupling bolts of all sizes
Fabrication of OHT line components like cross arms, clamps, stay wires,
42.
cross brassings, base plates etc.
43. Manufacturing of haulage rope drum rollers.
44. All sizes of Ventilation doors.
Safety Boards designing/Stickering/Painting with retro-reflective radium
45. papers/paint on HEMM/Radium stickering in underground & surface,
Radium Boards, Safety Boards & Radium Jackets
46 Fabrication of Lighting & Cable cross over Towers
SI. No. Item/Service
47 Maintenance & repairs of Air conditioners on HEMM
48 Painting work in Underground and on surface
49 Fabrication and erection of MS structural works like Gantry, Bunker etc.
50 Tailoring works at Hospitals & Area workshops
51 Manufacturing of Hume pipes
52 Clay pills manufacturing
Maintenance of PMTs/Lighting transformers/Power transformers & Sub-
55
stations
Erection/renovation of Residential/PMTs/Sb-station Earth pits
56
(Conventional type/Chemical type)
57 Testing of all protective relays & MPRs
58 TUB assembling/repairing of coal tubs in mines
59 CI casting works like CI pulley, Tub wheels
Outsourcing works in Mines, like Masonary walls construction, surface
60
material loading, cleaning and dusting in underground etc.
All types of computer software installation, antivirus, Hardware and
61
network installation.
62 CC Cameras installation and repairs.
 Other documents and undertakings to be submitted by firms on their letter heads
signed and stamped

DECLARATION CERTIFICATE

We do hereby declare that the contents of the offer submitted vide

No._____________ against this tender (Tender No.________
dated________ ) have been given after fully understanding and the same are true and
complete in every particular and that if any untrue abetment /information contained
therein, the said offer shall be considered absolutely null and void and we shall be liable
for any penal action as per the provisions of Law for the time being in force.

i) I/We ………………Partner/Legal Attorney/Proprietor / Accredited

Representative of M/s…………………….. declare that we are submitting
our tender for the supply of materials vide our offer
No……………………………. dated ……….

ii) The contents of the offer given after fully understanding and all information
furnished by me / us are correct and true and complete in every respect.

iii) All documents/credentials submitted along with the tender are genuine,
authentic, true and valid.

iv) If any information or document submitted is found to be false / incorrect,

the said offer shall be considered absolutely null & void and action as deemed
fit may be taken against me / us including termination of the contract,
forfeiture of all dues including EMD/Security Deposit and blacklisting of my /
our firm and all partners of the firm as per provisions of Law.”

Date Signature of the Tenderer

Seal of the Firm

 NON-BANNING OR DELISTING CERTIFICATE:

Our firm has not been suspended banned or de-listed by any Government or Quasi-Government
agencies or PSU’s.

Signature of the Tenderer

Date
Seal of the Firm