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    Maxxamkickoffmeeting 12945989815666 Phpapp01 PDF

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    John Mwaipopo
    The document summarizes a meeting to kick off a business continuity planning project. It discusses the importance of business continuity planning and provides an overview of the planning process. Key points included defining emergency, disaster recovery, and business continuity plans. It also covered understanding business risks, performing a business impact analysis to identify critical processes, and strategies for recovery, communication, and maintaining the continuity plan. The objectives were to discuss the planning process and develop a project plan to compose working groups.

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    Maxxamkickoffmeeting 12945989815666 Phpapp01 PDF

    Uploaded by

    John Mwaipopo
    11 views30 pages
    The document summarizes a meeting to kick off a business continuity planning project. It discusses the importance of business continuity planning and provides an overview of the planning process. Key points included defining emergency, disaster recovery, and business continuity plans. It also covered understanding business risks, performing a business impact analysis to identify critical processes, and strategies for recovery, communication, and maintaining the continuity plan. The objectives were to discuss the planning process and develop a project plan to compose working groups.

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    The document summarizes a meeting to kick off a business continuity planning project. It discusses the importance of business continuity planning and provides an overview of the planning process. Key points included defining emergency, disaster recovery, and business continuity plans. It also covered understanding business risks, performing a business impact analysis to identify critical processes, and strategies for recovery, communication, and maintaining the continuity plan. The objectives were to discuss the planning process and develop a project plan to compose working groups.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    11 views30 pages

    Maxxamkickoffmeeting 12945989815666 Phpapp01 PDF

    Uploaded by

    John Mwaipopo
    The document summarizes a meeting to kick off a business continuity planning project. It discusses the importance of business continuity planning and provides an overview of the planning process. Key points included defining emergency, disaster recovery, and business continuity plans. It also covered understanding business risks, performing a business impact analysis to identify critical processes, and strategies for recovery, communication, and maintaining the continuity plan. The objectives were to discuss the planning process and develop a project plan to compose working groups.

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    Business Continuity Planning

    Project
    “Kick-off Meeting”

    September 15, 2010

    Robert T. Warren, Technical Risk Services, Inc.


    Paul Cleary, Horn IT Solutions, Inc.
    Objectives of Today’s
    Meeting
    • Discuss the importance of business
    continuity planning

    • Provide an overview of the business


    continuity planning process

    • Discuss project plan including


    composition of working groups
    Business Continuity Planning
    Definitions:
    Emergency Plan – what to do when it hits the
    fan
    Disaster Recovery Plan – what to do to get it
    back to normal
    Crisis Management Plan – what to tell people
    Business Continuity Plan – what to do in the
    meantime
    Business Continuity Planning
    Business Continuity Planning

    “A business continuity plan should be an


    essential element of any business strategy…
    I cannot think of any reason not to be
    prepared, but 60 billion reasons why we
    should.”

    Perrin Beatty, President & CEO, CME


    Reasons to Plan
    • Protect your investment

    • Protect your livelihood

    • Legal obligations

    • Fulfill essential services

    • Stakeholder obligations

    • Satisfy financial partners

    • Reputation

    • Meet increased demand


    Business Continuity Planning
    Understanding the Risks
    Risks Associated with People
    Risks Associated with Weather
    Risks Associated with
    Outside Forces
    Understanding YOUR Risks

    What risks are you most vulnerable


    to?
    Understanding YOUR Risks
    Consider:

    • The location of your operations.


    • Nature of your business activities.
    • Likelihood of an event occurring.
    • Severity of the consequences.
    Business Impact Analysis

    Identify Business Processes:

    If you lose this process…

    • What is the impact to the organization?

    • What is the tolerable downtime?


    Identify Critical Business
    Processes
    Business Impact Analysis Criteria:

    • Customer Service
    • Legal Obligations
    • Revenue
    • Expenses
    • Stakeholders
    • Reputation
    Identify Resources Required
    to Maintain Critical Processes
    • Documentation
    • Human resources
    • Equipment
    • Facilities
    • Supplies
    • IT and communications infrastructure
    • Applications
    • Transportation
    Strategies for Business
    Recovery
    How do we temporarily replace the
    necessary resources…

    • In the most efficient manner, and

    • Within the tolerable recovery timeframe


    Disaster Avoidance Strategies
    Some examples…

    • Backup and recovery strategies


    • Off-site storage
    • Fire suppression
    • Physical security
    • Network security
    • Information life-cycle management – know what
    information is important and where it is
    • Equipment life-cycle management – service contracts,
    warranties, service level agreements
    • Redundancy - elimination of single points of failure
    Notification Strategies
    Establish BCP Team and emergency
    communications such as…
    • Public broadcasters/Emergency broadcasters
    • Phone trees
    • Emails
    • Blackberry PIN messages
    • Text messages
    • Web site postings
    • Employee polling/roll call
    • Notification Services (e.g. Message One)
    Communication and
    Collaboration Strategies
    • Contact lists
    • Cell phones
    • VoIP – voice over IP
    • Telecommuting/VPN remote access
    • Laptop policy – home every night
    • On-line collaborative tools (e.g. Sharepoint)
    • Instant Messenger
    • Video conferencing
    Human Capital Continuity
    Strategies
    • Cross training
    • Mutual aid
    • Contractors
    • Temp agencies
    • Outsourcing
    • Employment policies – sick leave, on-
    call
    Equipment Continuity
    Strategies

    • Inventory lists – know what you need


    • Warranties, service guarantees, and
    service level agreements
    • Equipment sparing/caching
    • Clustering
    • Virtualization
    Facility Continuity Strategies

    • Temporary facilities

    • Mutual aid

    • Geographic diversity
    Application Continuity
    Strategies
    • Backup and recovery
    • Off-site storage
    • Co-location
    • Data synchronization
    • Redundancy – clustering
    • Virtualization
    • Monitoring
    • Geographic diversity
    • Outsourcing
    Records Continuity Strategies

    • Life-cycle management
    • Off-site storage
    • Electronic storage
    • On-line access
    • Version control
    Writing the Plan

    • Have a Program not a Plan


    • Use a collaboration tool
    • Make it accessible in times of
    emergency
    • Consider using BCP software
    Maintaining and Testing the Plan

    • Bake the maintenance of the plan


    into your other business processes
    • Set up a routine testing cycle
    • Vary the types of testing you do –
    desktop reviews to full scenario
    simulations
    • Use resources from outside your
    organization
    Next Steps: Develop Project Plan

    • Select participants for each stage of the


    project.

    • Establish project timelines.

    • Schedule the working group sessions.


    Thank you!

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