Annex A

Republic of the Philippines

DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT
DILG-NAPOLCOM Center, EDSA corner Quezon Avenue, Quezon City
www.dilg.gov.ph

DILG PHILIPPINE ANTI-ILLEGAL DRUGS STRATEGY -

PROJECT MANAGEMENT OFFICE

ANTI-DRUG ABUSE COUNCIL

PERFORMANCE AUDIT
PROTOCOL
1.1 As early as 1998, the DILG has encouraged LGUs to organize their respective
ADACs. These multi-sectoral councils are responsible for the formulation of plans,
and the implementation of local anti-drug abuse programs, projects, and activities.
A series of related policies reiterating to the organization of local ADACs, and
enumerating their specific roles and responsibilities have likewise been issued,
one of which is Joint Memorandum Circular (JMC) No. 2018-01 between the DILG
and the Dangerous Drugs Board which provides for the implementing guidelines
on the functionality, and effectiveness of local ADACs.

1.2 Republic Act No. 9165, otherwise known as the Comprehensive Dangerous Drugs
Act of 2002, embodies the National Government’s commitment to eradicating the
country’s illegal drug problem. Article VII of the same law highlighted the vital
participation of Local Government Units (LGUs) in safeguarding the citizenry from
the harmful effects of dangerous drugs by giving priority to preventive or
educational programs and the rehabilitation or treatment of drug dependents.

1.3 Chapter 13.1 of the Philippine Development Plan (PDP) 2023-2028 states that, for
the government efforts to be people-centered, holistic, and human rights rights-
based, and security, it shall be promoting a holistic approach to counter the
proliferation of illegal and dangerous drugs to ensure peace and security. It further
stresses for the importance of a whole-of-nation approach in addressing the
problem of illegal drugs thereby, placing the LGUs and the Department of the
Interior and Local Government (DIL) to be at the forefront of the anti-illegal drug
program.

1.4 The Buhay Ingatan, Droga’y Ayawan (BIDA) Program serves as the umbrella
program which aims to raise awareness regarding the adverse effects of the use
of illegal drugs and recognize the importance of galvanizing the community, duty
bearers, and stakeholders to take urgent action to protect the rights of the people
by strengthening its efforts on drug use prevention, rehabilitation, and control;
thereby promoting a whole of nation approach to drug supply and demand
reduction. Ultimately, BIDA seeks to improve quality of life and safeguard the
Filipino people from criminality and the ill effects of drugs, in a manner that is within
the framework of law and with respect for human rights.

1.5 To ensure the continuous improvement in the performance of ADACs in the

implementation, monitoring and evaluation of anti-illegal drug activities, the DILG,
through the Philippine Anti-Illegal Drugs Strategy - Project Management Office
(PADS-PMO), shall be conducting a Performance Audit covering Provincial, City,
and Municipal ADACs. Further, the results of the ADAC Performance Audit shall
serve as an indicator to the Safety, Peace, and Order (SPO) governance area of
the Seal of Good Local Governance.
I. RATIONALE

This Anti-Drug Abuse Council (ADAC) Performance Audit is a collaborative effort

between national government agencies (NGAs), local government units (LGUs), and civil
society organizations (CSOs). It employs a multi-level and participatory audit structure to
ensure the integrity of the audit process and its results. This Performance Audit aims to
achieve the following:
(1) Assess the functionality and effectiveness of local ADACs based on existing
issuances and policies;
(2) Determine ADAC-initiated and / or -endorsed innovations and best practices
at all levels;
(3) Create a platform for evaluation and assessment; and
(4) Recognize the best, effective, and performing ADACs.

II. COVERAGE

This policy shall cover all Provincial, City, and Municipal Anti-Drug Abuse Councils
(ADACs) from the eighty-one (81) provinces, one hundred forty-six (146) cities, and one
thousand four hundred eighty-eight (1,488) municipalities under the jurisdiction of
seventeen (17) DILG Regional Offices.

To ensure the continuous improvement and performance of ADACs in the

implementation, monitoring and evaluation of anti-illegal drug activities, refer on the
indicators and MOVs stated on Annex B, the PADS-PMO, under the supervision of the
BLGS, will conduct a Performance Audit in the Provincial, City and Municipal ADACs to
ascertain their functionality (i.e. high, moderate, and low).

III. DEFINITION OF TERMS

1. Local Chief Executive - refers to Municipal Mayors, City Mayors, and Provincial
Governors as Chairman of their respective Anti-Drug Abuse Councils (ADAC).
2. LGU ADAC Focal Person – refers to persons appointed by Mayors based on
Executive Order. The LGU ADAC Focal Person shall be responsible for the data
gathering and uploading.
3. Best, performing, effective ADAC – refers to ADACs with high functionality scores
and passed the eligibility requirements.
4. DILG ADAC Focal – refers to DILG Local Government Operations Officers
(LGOOs) appointed by the Regional Directors responsible for all coordination
regarding ADAC Programs at regional level.
5. APT (ADAC Provincial Audit Team) – refers to the team convened at Provincial
level responsible for auditing C/MADACs.
 6. ART (ADAC Regional Audit Team) – refers to the team convened at Regional level
responsible for auditing the PADACs.
7. RTA (Regional Technical Assistants) - refers to the team responsible for the
creation of accounts for the Regional Managers, ADAC Regional Audit Teams,
ADAC Provincial Audit Teams, and LGU ADAC focal persons.
8. Civil Society Organizations (CSOs) – accredited organizations actively involved in
the implementation of anti-illegal drug programs or similar activities.
9. Philippine Anti-Illegal Drugs Strategy-Project Management Office (PADS-PMO) -
is an office within the Department which acts as Secretariat during the conduct of
the audit.
10. National Report Form (NRF) - refers to the form submitted to SILG and to be used
in SGLG
11. Drug Affectation - refers to level of drug affectation of a barangay such as Slightly
Affected, Moderately Affected and Seriously Affected, based on the presence of
PWUDs, Pushers, Drug Den Maintainers, Coddlers, Protectors, Financiers,
Cultivators, Manufacturers and others, existence of illegal drug facilities, and
prevalence of illegal drug activities.
12. Drug-Cleared Barangay – refers to a barangay that is previously classified as a
drug affected and underwent BDCP and declared as drug-cleared by the Regional
Oversight Committee on Barangay Drug Clearing (ROCBDC).
13. Drug-Free Barangay – refers to an unaffected Barangay that has been vetted and
confirmed by ROCBDC

IV. PERFORMANCE AUDIT MECHANISM

1. PERFORMANCE AUDIT TOOLS

Only the prescribed system and tools shall be used in the submission of Means of
Verification (MOVs) and documentation of results and observations during the audit
process.

i. The Anti-Drug Abuse Council – Functionality Monitoring System (ADAC-

FMS), developed by DILG, is adopted as the official monitoring tool for
ADAC functionality and performance. The ADAC-FMS shall be used for
the submission and verification of MOVs, allocation of functionality points,
and generation of results and reports.
ii. Regional and Provincial ADAC Focal Persons shall keep copies of all
signed Score Sheets for record purposes.
2. AUDIT TEAM STRUCTURES, COMPOSITION, AND FUNCTIONS

The following teams shall be assembled and convened by the responsible DILG
offices to verify submitted document and conduct performance audit:

i. ADAC Provincial Audit Team (APT)

The APT shall be chaired by the DILG Provincial Director or his
representative, and shall be composed of representatives from the
provincial Philippine National Police (PNP), Philippine Drug Enforcement
Agency (PDEA), and two (2) accredited CSOs.

ii. ADAC Regional Audit Team (ART)

The ART team shall be chaired by the DILG Regional Director or his
representative and shall be composed of representatives from the regional
PNP, PDEA, and two (2) accredited CSOs.

iii. ADAC National Audit Team (ANT)

The ADAC National Audit Team (ANT) shall be assembled and convened
by the ADAC PMO. The ANT shall be chaired by the DILG Secretary or
his representative and shall be composed of representatives from the DDB,
PNP, PDEA, and one (1) accredited CSO.

3. PERFORMANCE AUDIT PROCESS

The following process and procedure shall be followed in the conduct of the
performance audit:

i. Creation of Accounts
1. PADS-PMO shall create accounts for the Regional Technical Assistants.
2. ADAC Regional Technical Assistants shall create accounts for the Regional
Managers, ART, APT, and LGU ADAC focal persons.

ii. Data Gathering and Uploading

1. Within the specified period as provided under Item V hereof, all LGU ADAC
focal persons shall gather all required MOVs as listed in the indicator
reference.
2. Upon gathering all of the required MOVs, the LGU ADAC focal persons shall
endorse all gathered MOVs to the Local Chief Executives (LCEs), in the
Provincial level, the Governors, and in the City and Municipality level, the
Mayors, for signature, and the issuance of Attestation.
 3. Upon signing all gathered MOVs, the LCE shall endorse the same back to
the LGU ADAC focal persons for uploading and to fill out data fields under
the ADAC-Functionality Monitoring System (ADAC-FMS). To complete the
data capture process, the Attestation executed by the LCE shall also be
uploaded.
4. In the case of a wrong document submitted, the DILG ADAC Focal can use
the Return Button to return the wrong MOV/s submitted. The LGU ADAC
focal person shall then reupload the correct MOV/s, fill out data fields under
the ADAC-FMS, and to reupload the Attestation executed by the LCE. The
return button shall only be available during this phase and the MOVs shall
be resubmitted for audit within the timeline.

iii. Audit Phase

1. Upon submission of the DILG ADAC Focal Persons of all uploaded MOVs
for audit to their respective audit teams, the concerned DILG Office shall
convene the APT, to audit the component cities and municipalities, and
ART, to audit the provinces, highly urbanized cities, and independent
component cities, through ADAC-FMS.
2. During the audit, through the ADAC-FMS, the auditors shall provide their
recommendations that they may deem applicable to the improvement
and/or sustainability on the specific indicators of the LGUs. The LGUs may
consider these recommendations for adoption into their anti-illegal drugs
programs.
3. After the conduct of audit, the APT and ART shall generate the audit report
with communicating results through the ADAC-FMS for signature of the
audit team. Signed report shall then be re-uploaded to the system.

iv. Submission of Audit Result

1. All Provincial and Regional reports submitted to ANT, through the ADAC-
FMS, shall be declared as valid and final.
2. The PADS-PMO shall consolidate the submitted reports and endorse to
ANT in preparation for the calibration, and finalization of audit results.
3. The audit teams shall submit reports in electronic copy.

v. Audit Results Calibration and Finalization

1. The PADS-PMO, under the supervision of BLGS, shall convene the ANT to
conduct the calibration and finalization of the audit results.
2. Once the results are finalized, the PADS-PMO shall generate the National
Reporting Form (NRF) using the ADAC-FMS.

vi. Presentation of Functional and Non-Functional ADACs

 1. The NRF shall be presented to the SILG, and once approved, shall be
declared as valid and final. The performance audit results shall be made
available and accessible to the Local Chief Executives or their authorized
representatives thru the ADAC-FMS Communicating Results tab.
2. Subsequently, the ARTs, and the APTs shall conduct exit conferences or
similar activities with their respective Local Government Units to discuss
performance audit results.

4. PERFORMANCE AUDIT CRITERIA

4.1 The following main and sub performance indicators for the PADAC will be
measured based on the provisions set forth in DILG-DDB JMC No. 2018-
01:

1. Creation / Reorganization of ADAC (10 points)

i. Creation / Reorganization of PADAC (5 points)
ii. Composition of members compliant to DILG-DDB JMC No. 2018-01 (5
points)

2. Allocation of substantial amount as indicated in the ADAC Plan (15 points)

i. Allocation of substantial amounts for the implementation of anti-illegal
drug activities as indicated in their respective Approved POPS Plan, Annual
Budget or Annual Investment Plan (AIP). For AIP, the front page, table of
contents, actual part for anti-illegal drugs, and the last page with signature
should all be uploaded.

3. Formulation and Implementation of Plans and Programs (50 points)

i. Financial Accomplishment (15 points)
ii. Physical Accomplishment (15 points)
iii. Percentage of Drug-Cleared Barangays of Component LGUs (15 points)
iii. Timeliness of Implementation (3 points)
iv. Establishment of Special Drug Education Centers (2 points)

4. Supervision and Support to Component ADACs (10 points)

i. Functionality and effectiveness of component ADACs (5 points)
ii. Financial and/or technical support to component ADACs (5 points)

5. Conduct of Quarterly Meetings (10 points)

i. PADAC conducted quarterly meetings, or as often as needed
 6. Innovation/s (5 points)
Any of the following:
i. National Government Member Agency-initiated activity, facility, or
program in partnership with the LGU through a MOA/U, resolution, and
any other equivalent issuances endorsing such initiative and is recognized
through any reputable organization; or,
ii. Civil society organization (CSO)-initiated activity, facility, or program
conducted in cooperation with the LGU through a MOA/U, resolution,
and/or any other equivalent binding agreement, and implementing such
initiative.

4.2 The following main and sub performance indicators for the CADAC/MADAC
will be measured based on the provisions set forth in DILG-DDB JMC No.
2018-01:

1. Creation / Reorganization of ADAC (10 points)

i. Creation / Reorganization of CADAC / MADAC (5 points)
ii. Composition of members compliant to DILG-DDB JMC No. 2018-01
(5 points)

2. Allocation of substantial amount as indicated in the ADAC Plan of Action

(15 points)
i. Allocation of substantial amounts for the implementation of anti-
illegal drug activities as indicated in their respective Approved POPS
Plan, Annual Budget or Annual Investment Plan (AIP). For AIP, the
front page, table of contents, actual part for anti-illegal drugs, and the
last page with signature should all be uploaded.

3. Implementation of ADAC Plans and Programs (40 points)

i. Financial Accomplishment (10 points)
ii. Physical Accomplishment (10 points)
iii. Percentage of Drug-Cleared Barangays of Component LGUs (15
points)
iv. Timeliness of Implementation (5 points)

4. Supervision and Support to Component ADACs (20 points)

i. Community-Based Drug Rehabilitation Program Reporting (10
points)
ii. Financial Support to component ADACs (5 points)
iii. Technical support to component ADACs (5 points)
 5. Conduct of Quarterly Meetings (10 points)
i. Local ADAC meetings conducted quarterly, or as often as needed

6. Innovation/s (5 points)
Any of the following:
i. National Government Member Agency-initiated activity, facility, or
program in partnership with the LGU through a MOA/U, resolution,
and any other equivalent issuances endorsing such initiative and is
recognized through any reputable organization; or,
ii. Civil society organization (CSO)-initiated activity, facility, or program
conducted in cooperation with the LGU through a MOA/U, resolution,
and/or any other equivalent binding agreement, and implementing
such initiative.

5. ADJECTIVAL RATING OF FUNCTIONALITY

The adjectival rating of ADAC performance and functionality are as follows:

Audit Score Adjectival Rating Classification

85 – 100 High Functional Ideal

51 – 84 Moderate Functional Progressive

50 below Low Functional Basic

a. Certificates shall be prepared and given to all High Functional ADACs.

b. Low functional ADACs during the past audit years shall be recommended for
appropriate legal action, and/or intervention.

V. INDICATIVE TIMELINE

Audit Phase Schedule

Component Cities/Municipalities
Phase 1: Data Gathering and Uploading April
Phase
Provinces/HUCs/ICCs
May

Component Cities/Municipalities
May
Phase 2: ADAC Audit Phase Provinces/HUCs/ICCs
May-June

Phase 3: Audit Results Calibration and June

Finalization
Phase 4: Presentation of Audit Results July
to SILG