Coop Training Guide

COOP TRAINING GUIDE
COOP Training:
Cooperative training is a structured method of combining classroom based education with Practical Work Experience. Students are expected to learn skills related to their degree or major field of study in a work setting. It comprises of total of 16 weeks, 14 weeks of on-job training and 2 weeks at the college to compile their work, prepare report and present key points of their learning outcome.
COOP Training Phases/Schedule:

The COOP has officially started from 25th June 2011 (Start of week-1) and ends on 28th September 2011, followed by submission of final report and presentation till 05th October 2011. Following is the schedule of COOP Training:
Week No.
1 2 3&4
Phase
I II III
COOP PHASES To Be Completed

Joining the organization, completing documentation formalities. Specific Work / Departmental Assignment and Tasks Work Analysis Research and Investigation
Resultant
Official / Formal Organizational Joining for COOP Training Departmental Posting and obligations, duties and responsibilities Coop Training Initiation Defining and undertaking tasks - Report Business functions and process study. First progress report Learning at work place, (Taking Initiative, Suggested Improvements, Solution Design, Evaluation and Choice) Documentation Second Progress Report Site Visit Report Finishing tasks (Implementation Plan)
5&6
IV
Identification of Objectives / Opportunity, Performing duties and responsibilities Task Fulfillment and Performance Documentation of Phase V,
7 to 11
12
VI
Performing duties and responsibilities Site Visit By Academic Supervisor
13 and 14
VII COOP Training Finalization
End of Training, Evaluation by Field Supervisor
15
COOP Training Compilation, Final Report VIII Preparation and Submission, Presentation Preparation and Practice
Final Project Report Presentation
COOP Final Report Submission and 16 IX COOP Presentation Portfolio & Result Compilation and uploading
Final Project Report and Presentation Evaluation/Assessment Results
Students Key Task Responsibility:

Student should be working on tasks related to their specific major. Prepare themselves to enter advance studies and/or workforce community. Be regular and punctual at your work place. Perform your assigned tasks with diligently, efficiently. Whatever you do on COOP, Document it like any issues, problems, strategies, learning etc. Maintain daily log sheet have job assigned and performed by you, any exceptions, projects and/or additional tasks. Compile Weekly log sheet and submit to your advisor. Presentation of your work done during Advisors Site visit or Students visit to College. Prepare 02 Progress Reports, submit and present them to departmental Coop training committee. Preparation of final report and its presentation. Keep close coordination with your field supervisor and academic advisor. Collect COOP Training Assessment Report from Field Supervisor and submits to Academic Advisor with Final Report.
Students Visit Schedule:

Students must visit the college to meet and to get advise by their academic advisor during their COOP Training according to the following schedule. The meeting should , in coordination with ; To discuss and present their first / second progress report: Week 6 Week 12 In lieu of Advisor Visit (If required): Week 4 Week 10 For Compilation of work done, preparation of final report and presentation: Week 15 Week 16 Week - 17
Documents to be Produced by Students: Students are required to document their training in many ways and need to produce certain
documents for evaluation of COOP Training. Following is the list of documents and their purpose.
S/ No.
Document Title
Students COOP Profile Descriptive Weekly Report Task / Time Sheet Special Task Log Sheet Progress Report I Progress Report II
Information Captured
Details of students COOP Training
Remarks
Produced in the beginning of COOP Training and submitted to COOP Coordinator
1 2 3
Work done during a week of Must be prepared by student submitted to training Academic Advisor on weekly basis regularly Time spent and issues faced during a week training A specific task or assignment undertaken by student Compile the work done till week 5/6 into First progress report. Compile the work done till week 11/12 into Second progress report. Compile the work done in COOP Training in a final report. Presents the work done in COOP Training thru a formal presentation, a hard copy of which should also be submitted. Students evaluation of COOP Training and workplace Must be prepared by student submitted to Academic Advisor on weekly basis regularly Prepared by student on as and when required basis and submitted to Academic Advisor Prepared by student in week 6, and will be submitted to Academic Advisor Prepared by student in week 12, and will be submitted to Academic Advisor Prepared by student till week 16, and will be submitted to Academic Advisor for final evaluation. Prepared and presented by student to panel of faculty members may include, HOD-MS, COOP Coordinator, Academic Advisor and others. Prepared by student to present his view on completed COOP Training.
Final Report
Presentation
COOP Evaluation
* All the above documents are required to be prepared by COOP Trainee Student and submitted to designated Academic Advisor according to defined schedule.
Expected Learning Outcome of Students

Beside the general enhancement in all areas of MIS the specific learning outcome would be as follows: KNOWLEDGE: Able to gain understanding of various MIS approaches in dealing business functions with specific emphasis on MIS domains. Grab critical awareness of selected tools and techniques which support problems solving in a practical working environment. Study good management techniques, work place culture, professional ethics. These gained knowledge can and will be utilize for following: ABILITIES: Able to deals with IT/IS security, social, ethical and professional issues. Can participate as an effective member of a team in the specification and production of quality information system management and development. Can identify, develop and apply appropriate protocols, standards, metrics, methodologies, tools and techniques.
Role of Academic Advisor

Understanding a Co-op students objectives Ensure the student is working on projects related to their specific college major. Support them in completing the objectives. Supervision and monitoring of their coop training. Coordination Maintain close coordination with students. Supervision and monitoring of their training. Maintain links with CTU, field supervisor on students performance. Arrange and do site visits to evaluate students ongoing performance Documentation Help student document their performance Help student in preparing log sheets, progress reports, final report and presentation. Verify the hours that the co-op student works. Advisor's Evaluations Feedback from the advisor to student. Evaluation of students attendance and working during their co-op placement, progress report, final report, presentation etc.
Documents to be Produced by Academic Advisor: Academic Advisors are required to monitor, supervise and document the COOP training of
student, to produce certain documents for evaluation of students COOP Training. Following is the list of documents and their purpose.
S/ No.
Document Title
Information Captured
Remarks
Prepared while visiting students COOP training workplace. It is based on information gathered from field supervisor, colleagues of student and according to site visit questionnaire. Prepared while students visit to college, to captures students concerns and issue on COOP Training.
Visit Report
Details of students performance on training.
Student/Advisor Meeting Log Site Visit Assessment Sheet Continuous Assessment Sheet Final Report Assessment Sheet Presentation Assessment Sheet Comprehensive Assessment Sheet
Captures the discussion between COOP Trainee Student and Academic Advisor.
3 4 5
Defined evaluation form for site Prepared, based on site visit report visit. Defined evaluation form for overall students discipline. Defined evaluation form for the assessment of final report. Defined evaluation form for the assessment of presentation report. Prepared to evaluate submission and contents of reports and field report. Prepared to assess final report on content, design and other aspects. Prepared to assess presentation on format, style, communication skills and other aspects.
Defined evaluation form to Prepared according to given grading compile all assessment into one. criteria.
* All the above documents are required to be prepared, compiled, collect (where required) and uploaded in defined folders by COOP Trainee Students designated Academic Advisor
GRADING CRITERIA
Students are judged based on the following: Field Supervisor: 30 % (Regularity and Punctuality, Performance, etc) Academic Advisor: 20 % (Progress Report, Site Visit Evaluation, and efforts etc) Final Report: 30 % (Content, Design, Language, Research and Reference etc) Presentation: 20 % (Presentation, Communication Skills etc)
Kindly use the attached sample documents for students evaluation. 1) List of COOP Advisors with Teaching Domain / Expertise 2) List of Students with Contact, Place of Training and Advisor 3) COOP Trainee Student Profile 4) Weekly Report Descriptive Format 5) Weekly Task / Time Sheet 6) Special Task Log Sheet 7) Student Evaluation of COOP Training 8) Site Visit Questionnaire/Report 9) Student Advisor Meeting Log 10) Site Visit Assessment Sheet 11) Continuous Assessment Sheet 12) Final Report Assessment Sheet 13) Presentation Assessment Sheet 14) Comprehensive Assessment Sheet
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COOP Training Phases/Schedule:

COOP PHASES To Be Completed

Performing duties and responsibilities Site Visit By Academic Supervisor

VII COOP Training Finalization

End of Training, Evaluation by Field Supervisor

Final Project Report Presentation

Final Project Report and Presentation Evaluation/Assessment Results

Students Key Task Responsibility:

Students Visit Schedule:

Expected Learning Outcome of Students

Role of Academic Advisor

Details of students performance on training.

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