Emergency Assiatance For Rehab52316-001-Pam-En - 1

Emergency Assistance for Rehabilitation and Reconstruction (RRP INO 52316-001)
Project Administration Manual
Project Number: 52316-001

Loan Number: 3792
12 February 2020
Republic of Indonesia: Emergency Assistance for

Rehabilitation and Reconstruction
Component 2: Transportation Infrastructure

ABBREVIATIONS
ADB – Asian Development Bank
DGFB – Directorate General of Fiscal Balance

DGCA – Directorate General of Civil Aviation
DGST – Directorate General of Sea Transportation
DMF – Design and Monitoring Framework
DSC – Design and Construction Supervision Consultant
EA – Executing Agency
EARF – Environmental Assessment and Review Framework
EARR – Emergency Assistance for Rehabilitation and
Reconstruction
EMP – Environmental Management Plan
IA – Implementing Agency
IEE – Initial Environmental Examination
KPPN – Kantor Pelayanan Perbendaharaan Negara (Office of
State Treasury Office)
MPWH – Ministry of Public Works and Housing
MOT – Ministry of Transportation
PAM – Project Administration Manual
PIU – Project Implementation Unit
RCCDF – Resettlement and Customary Communities Development
Framework
RCCDP – Resettlement and Customary Communities Development
Plan
RRP – Report and Recommendation of the President to the
Board
SBD – Standard Bidding Documents
SKPD Satuan Kerja Perangkat Daerah (Provincial/District
Working Unit)
SOE – Statement of Expenditure
SPM – Surat Perintah Membayar (Letter of Order to Pay from
Treasurer to KPPN)
SPS – Safeguard Policy Statement 2009
CONTENTS
I. PROJECT DESCRIPTION 1
A. Impact and Outcome 1
B. Outputs 1
II. IMPLEMENTATION PLANS 2
A. Project Readiness Activities 2
B. Overall Project Implementation Plan 3
III. PROJECT MANAGEMENT ARRANGEMENTS 4
A. Project Implementation Organizations 4
B. Key Persons Involved in Implementation 5
C. Project Organization Structure 6
D. Selection and Approval of Subprojects 7
IV. COSTS AND FINANCING 10
A. Cost Estimates Preparation and Revisions 10
B. Key Assumptions 10
C. Breakdown of Cost Estimates 11
D. Allocation and Withdrawal of Loan Proceeds 14
E. Contract and Disbursement S-Curve 14
F. Fund Flow Diagram 14
V. FINANCIAL MANAGEMENT 15
A. Financial Management Assessment 15
B. Disbursement 18
C. Accounting 20
D. Auditing and Public Disclosure 20
VI. PROCUREMENT AND CONSULTING SERVICES 21
A. Advance Contracting and Retroactive Financing 21
B. Procurement of Goods, Works, and Consulting Services 22
C. Procurement Plan 22
D. Consultant's Terms of Reference 22
VII. SAFEGUARDS 22
VIII. GENDER AND SOCIAL DIMENSIONS 25
IX. PERFORMANCE MONITORING, EVALUATION, REPORTING, AND
COMMUNICATION 28
A. Project Design and Monitoring Framework 28
B. Monitoring 29
C. Evaluation 30
D. Reporting 30
E. Stakeholder Communication Strategy 30
X. ANTICORRUPTION POLICY 31
XI. ACCOUNTABILITY MECHANISM 32
XII. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL 32
APPENDIXES
1. Profiles of Potential Subprojects for Outputs 3 and 4

2. Outline Project Progress Report and Subproject Summary Report
3. Contract Awards and Disbursement Plan
4. Procurement Plan
5. Terms of Reference of Consultants
Project Administration Manual Purpose and Process
The project administration manual (PAM) describes the essential administrative and
management requirements to implement the project on time, within budget, and in accordance
with the policies and procedures of the government and Asian Development Bank (ADB). The
PAM should include references to all available templates and instructions either through linkages
to relevant URLs or directly incorporated in the PAM.
The executing and implementing agencies are wholly responsible for the implementation of
ADB-financed projects, as agreed jointly between the borrower and ADB, and in accordance
with the policies and procedures of the government and ADB. ADB staff is responsible for
supporting implementation including compliance by executing and implementing agencies of
their obligations and responsibilities for project implementation in accordance with ADB’s
policies and procedures.
At loan negotiations, the borrower and ADB shall agree to the PAM and ensure consistency with
the loan agreement. Such agreement shall be reflected in the minutes of the loan negotiations.
In the event of any discrepancy or contradiction between the PAM and loan agreement, the
provisions of the loan agreement shall prevail.
After ADB Board approval of the project's report and recommendations of the President (RRP),
changes in implementation arrangements are subject to agreement and approval pursuant to
relevant government and ADB administrative procedures (including the Project Administration
Instructions) and upon such approval, they will be subsequently incorporated in the PAM.
1
I. PROJECT DESCRIPTION
1. The Government of Indonesia has requested Asian Development Bank (ADB) a loan in
the amount of $297.75 million for the Emergency Assistance for Rehabilitation and Reconstruction
(EARR), which supports the government in rebuilding infrastructure damaged by devastating
disaster events in Central Sulawesi in September 2018. It will support rehabilitation and
reconstruction of education facilities, water supply treatment and distribution facilities, water
resources infrastructure, ports, and airport. All infrastructure will be built to higher standards of
disaster resilience.
A. Impact and Outcome
2. The EARR is aligned with the following impact: socio-economic impact of disasters
reduced. 1 The EARR will have the following outcome: access for affected people, including
0F
women and children, to resilient and inclusive infrastructure restored.
B. Outputs
3. Component 1: Public Works Infrastructure:

(i) Output 1: Human settlements infrastructure constructed, rehabilitated, and
upgraded. The output will construct, rehabilitate, and/or upgrade (a) education
facilities,2 and (b) water supply (treatment and distribution facilities) infrastructure.
P P
The facilities will be built back better to higher standards of disaster resilience, which
will ensure that risks from future hazards are reduced through structural design
features. At the same time, nonstructural measures such as disaster preparedness
plans will also be implemented. The output will ensure that sustainability plans are in
place and the capacity of agencies is strengthened to better manage water supply
services.
(ii) Output 2: Water resources infrastructure constructed, rehabilitated, and
upgraded. The output will (a) reconstruct the Gumbasa irrigation system, (b)
reconstruct and upgrade the Palu-Sigi-Donggala (PASIGALA) raw water supply
system, and (c) construct coastal protection to prevent erosion and tidal flooding.
Where possible, nature-based solutions will be promoted. The river basin
organization will be strengthened to better design resilient infrastructure, improve the
O&M of assets, and stay equipped with hydrometeorological instruments for
managing water flows across the river basin
4. Component 2: Transportation Infrastructure comprising:

(i) Output 3: Ports rehabilitated and reconstructed. The output will (a) rehabilitate
the damaged ports in Pantoloan, Donggala, and Wani; (b) restore and improve
their operating capacity; and (c) establish safety and emergency response plans
for the rehabilitated ports.
(ii) Output 4: Airport rehabilitated and reconstructed. The output will repair and/or
reconstruct the runway, terminal building, and related infrastructure of Mutiara Sis
Al Jufri Airport in Palu, and will establish a safety and emergency response plan
for the rehabilitated airport.
1 Government of Indonesia. National Medium-Term Development Plan 2016–2019. Jakarta

2 This includes reconstruction of the National Islamic University, one of the main universities in Central Sulawesi, which
was severely damaged as a result of the tsunami.
2
5. Subprojects. The EARR will apply a sector lending approach in selecting subprojects
under each of the outputs. To be financed under the EARR, these subprojects will need to comply
with the applicable selection criteria described in Section III(D) hereof. Brief profiles of 4 potential
subprojects linked to Outputs 3 and 4, together with description of how such subprojects are to
be supported through ADB’s technical assistance resources, are in Appendix 1. 3 1F
6. The Ministry of Public Works and Housing (MPWH) will be responsible for activities under
Component 1 (Outputs 1 and 2) while Ministry of Transportation (MOT) will cover activities under
Component 2 (Output 3 and 4).
7. This Project Administration Manual (PAM) describes the implementation arrangements for
Component 2: Transportation Infrastructure.
II. IMPLEMENTATION PLANS
A. Project Readiness Activities
Table 1: Schedule of Project Readiness Activities

Indicative 2019
Activities April May June July Aug Sept Oct Nov Responsible Party
Advance X X X X X MOT, ADB
contracting
actions
Government X X MOT, MOF
budget
inclusion
Retroactive X X X X X MOT, ADB
financing
actions
Establish X MOT, BAPPENAS
project (steering committee)
implementation
arrangements
Loan X ADB, MOF
Negotiations
ADB Board X ADB
approval
Loan signing X ADB, MOF
Government X X MOLHR
legal opinion
provided
Loan X ADB, MOF
effectiveness
ADB = Asian Development Bank, BAPPENAS = Badan Perencanaan Pembangunan Nasional (National Development
Planning Ministry), MOF = Ministry of Finance, MOLHR = Ministry of Law and Human Rights, MOT = Ministry of
Transportation.
Source: Asian Development Bank.
3 Current and planned technical assistance subprojects under Sustainable Infrastructure Assistance Program phases
1 and 2 are expected to allocate up to $1.4 million to support implementation of activities under Outputs 3 and 4.
3
B. Overall Project Implementation Plan
Table 2: Project Implementation Plan
Source: Asian Development Bank estimates.

4
III. PROJECT MANAGEMENT ARRANGEMENTS
A. Project Implementation Organizations
Table 3: Roles and Responsibilities of Implementation Organizations

Project Implementation Management Roles and Responsibilities
Organizations
Steering Committee  Oversee progress and provide guidance on the Emergency
Ministry of Finance Assistance for Rehabilitation and Reconstruction (EARR)
National Development Planning implementation
Ministry  Monitor and evaluate the overall project performance and
Ministry of Public Works and Housing outcomes
Ministry of Transportation  Review and endorse annual work plans
Ministry of Religious Affairs
Executing Agency  Overall responsible for implementation of subprojects relating to
Ministry of Transportation through the ports and airport
Directorate General for Sea  Will establish a Project Management Unit (PMU) to consolidate
Transportation activities and reporting from implementing agencies.
 Consolidate quarterly and annual reports, including safeguards and
audited annual project financial statements and submit to ADB
 Submit withdrawal applications (through MOF) to ADB
 Ensure that loan covenants are complied with
Ministry of Finance  Allocation and timely release of counterpart funds
 Facilitate disbursement and withdrawal application
 Communicate with ADB for any amendments in the reallocation of
the loan amount
Implementing Agencies  Submit subprojects for ADB approval (for DGST)

 Responsible for implementation of all subprojects under each
Output 3 (airports): implementing agency’s purview
Directorate General of Civil Aviation  Establish Project Implementation units (PIUs) headed by a project
(DGCA) through Directorate of Airports director and staffed with social and environmental safeguards,
gender, procurement, financial management and technical
Output 4 (ports): personnel
Directorate General of Sea  Recruit Design and Supervision Consultant (DSC)
Transportation (DGST) through  Procure Civil Works and the Associated Equipment
Directorate of Port Affairs  Ensure that loan covenants are complied with
 Provide operational support for project activities
 Coordinate with the government and partner agencies for
successful implementation of the project
Project Implementation Units  Undertake day-to-day implementation activities

 Prepare subprojects according to subproject selection criteria
 Prepare bidding documents and support procurement process as
required
 Supervise contracts with design, supervision and management
consultants, contractors and equipment suppliers
 Manage detailed survey, investigations and engineering designs
 Prepare safeguards documents, implement environmental and
social safeguards and gender plans, and monitor safeguards-
related activities
 Maintain project accounts and monitor financial and physical
progress
 Prepare annual contract awards and disbursement projections,
requesting budgetary allocations for counterpart funds
 Provide quarterly and annual reports including audited annual
financial statements as required under the loan agreement
 Prepare withdrawal applications for submission to ADB
5
Project Implementation Management Roles and Responsibilities

Organizations
Asian Development Bank  Undertake regular project reviews and facilitate implementation of
the project, including compliance by the executing agency and
implementation agencies to obligations and responsibilities
B. Key Persons Involved in Implementation
Table 4: Key Persons Involved in Implementation

Executing Agencies
Ministry of Transportation Officer's Name : Mr. Agus Purnomo
Directorate General for Sea Transportation Position : Director General
Office Address : Jl Medan Merdeka Barat 8, Jakarta
Email address : Info151@debhub.go.id
Telephone No. +62213813269
Implementing Agencies
Directorate General of Sea Transportation
Ministry of Transportation Officer's Name : Mr. Subagyo
Position : Director of Port Affairs
Telephone No. : +62213813269
Directorate General of Civil Aviation

Ministry of Transportation Officer's Name : Mr. Nafhan Syahroni
Position : Director of Airports
Telephone No. : +62213813269
Asian Development Bank

Indonesia Resident Mission
Officer's Name : Mr. Winfried Wicklein
Position : Country Director, Indonesia Resident
Mission
Office Address : The Plaza Office Tower, 11th Floor, Jl. MH
Thamrin 28-30, Central Jakarta, Indonesia
10350
Email address : wwicklein@adb.org
Telephone No. : +62 21 29927388
Mission Leader Officer's Name : Ms. Susan Lim

Position : Senior Transport Specialist
10350
Email address : slim@adb.org
Telephone No. : +62 21 29927388
10350
6
C. Project Organization Structure
Figure 1: Project Organization Structure
Steering Committee
Ministry of Finance (MOF), National Development Planning Ministry (BAPPENAS), Ministry of Public Works and Housing (MPWH),
Ministry of Transportation (MOT), Ministry of Religious Affairs (MORA)
Ministry of Transportation (MOT)

Directorate General for Sea Transportation
Project Management Unit
Directorate General of Directorate General of

Sea Transportation Civil Aviation
Project Implementation
Project Implementation
Unit under
Unit under Directorate for
Directorate for Port
Airports
Affairs
Design and Design and

Supervision Supervision
Consultant Consultant
7
D. Selection and Approval of Subprojects (Applicable to port component only)
8. The project implementation unit under port component will identify, evaluate, and select
subprojects for endorsement by ADB, based on the following criteria: (i) consistency of subproject
objectives with the overall purpose of the EARR and their inclusion in Master Plan for Recovery
and Reconstruction for Central Sulawesi and/or MOT action plan; (ii) quality standards; (iii)
safeguards compliance; and (iv) technical feasibility, economic viability and financial
sustainability.
1. Subproject Selection Criteria
a. Criterion 1: Subproject Objectives
9. Subproject will be included if:
(i) it is listed in the Master Plan for Recovery and Reconstruction for Central Sulawesi
and/or MOT Action Plan;
(ii) it will reconstruct, retrofit, or repair damaged infrastructure consistent with the
EARR output description; and
(iii) it will restore and/or improve or build back better of damaged facilities to pre-
disaster conditions.
(iv) it will not finance deferred operation and maintenance activities.
b. Criterion 2: Quality Control Standards
10. Reconstruction or rehabilitation of infrastructures will be in accordance with (i) best

practices in disaster risk reduction and management, multi-hazard resistance standards, cost
effectiveness alternatives based on a review of technical options available to address the
identified problems and lessons learned from previous disasters and/or similar projects in the
country or region; and (ii) incorporation of technological improvements, and the Government of
Indonesia’s and ADB requirements for quality control. The design will (i) consider a range of
technical alternatives and select options based on least life-cycle costs and economic viability; (ii)
maximize support to communities and minimize adverse environmental and social impacts; and
(iii) optimize timescales for implementation.
11. Subprojects will use appropriate design and construction standards. As applicable,
geotechnical and relevant surveys and investigations will be undertaken.
c. Criterion 3: Environmental and Social Safeguards
12. Subprojects will conform with ADB’s Safeguards Policy Statement (SPS) 2009 with
respect to social and environment considerations. Subprojects with significant environmental and
involuntary resettlement impact (category A), or with significant impacts on indigenous peoples
or customary communities (category A), will be excluded. Subprojects with activities described in
ADB’s Prohibited Investment Activities List (Appendix 5 of ADB’s SPS 2009) will also be excluded.
i. Environment
13. The following subprojects are not eligible for funding under the emergency assistance
project:
(i) Subprojects classified as Category A per ADB’s SPS 2009;
8
(ii) Subprojects located in or with foreseeable adverse impacts on any legally

protected area; 4 or
2F
(iii) Subprojects that fall in part or in whole within an area supporting high biodiversity
value. 53F
14. Subprojects should be screened and assessed based on procedures defined in the
EARR’s environmental assessment and review framework (EARF).
ii. Social Safeguards, Involuntary Resettlement and Indigenous

People or Customary Communities
15. Involuntary resettlement is considered when the affected persons have no right to refuse
the land acquisition by the government that result in their displacement. This occurs when land is
acquired through (i) expropriation by invoking the eminent domain power of the state or (ii) land
is acquired through negotiated settlement when the pricing is negotiated in a process where
expropriation will be the consequence of a failure in the negotiation.
16. Subprojects with significant impacts classified as Category A for involuntary resettlement
will not be financed under the EARR, with significant impact being defined as:
(i) 200 or more persons being physically displaced from housing, and/or
(ii) 200 or more persons losing 10% or more of their productive (income generating)
assets.
17. Subprojects classified as Category A for indigenous people or customary communities

(CC) as per ADB’s SPS 2009 will not be eligible under the emergency assistance project. The
subproject likely to have significant (category A) CC impacts, among others:
(i) Acquires a huge land area or forest that makes villagers unable to continue their
existing traditional livelihood system;
(ii) Changes the status of CC from self-subsistence farmers and forest products
gatherers to factory workers;
(iii) Results in physically displacing a sub-community far away from its wider
community of origin;
(iv) Causes contamination of the major communal water sources resulting in water
borne diseases of the CC;
(v) Restricts forest-dependent CC from accessing the forest area where for
generations they used to hunt boars and collect rattan, wild fruits and other forest
products; and
(vi) Undermines the existing traditional irrigating system and the associated
institutional arrangement for water distribution.
18. Subprojects should be screened and assessed based on procedures defined in the
EARR’s Resettlement and Customary Communities Development Framework (RCCDF) that
combines the involuntary resettlement framework with the indigenous people’s development
framework.
4 Protected Areas as defined in Annex III of Minister of Environment Regulation No. 5/2012 on Types of Business Plans
and/or Activities Requiring AMDAL.
5
Key Biodiversity Areas as defined in the World Database of Key Biodiversity Areas.
9
d. Criteria 4: Economic Viability and Financial Sustainability
19. The design of the subproject will ensure the technical feasibility and the adoption of the
least-cost approach, both in respect of capital, as well as operation and maintenance (O&M)
costs, keeping in view achievement of the EARR’s objective(s) and without compromising quality
and disaster resilience. Financial analysis to ensure subprojects viability or sustainability needs
to be conducted.
20. For subprojects that are estimated to cost more than $1 million, an Economic Internal Rate
of Return (EIRR) should be calculated. The subproject will need to register an EIRR in excess of
9% with economic benefits quantified based on reliable data.
2. Prior Review and Approval by ADB
21. The first subproject to be carried out by each IA will be subject to prior review and approval
by ADB. Subsequent subprojects exceeding $500,000 equivalent shall be sent to ADB for
information only, while all subprojects exceeding $5 million equivalent will require prior review and
approval by ADB. 6 4F
22. Subproject safeguards categorizations will be sent to ADB. Subproject safeguard

documents will need prior approval by ADB, including resettlement plans, resettlement and
customary community development plan (RCCDP), due diligence report completed with
corrective action plan (DDR – CAP), and initial environmental examinations with environmental
management plans, as needed. Safeguards documents will need to be consistent with the
EARR’s EARF and RCCDF, ADB’s SPS 2009, and government laws and regulations.
3. Procedures
23. Each subproject will be prepared and processed in accordance with the following
procedures:
(i) Technical study, for all subprojects, will be conducted by the IAs including its cost
estimate. The IAs will also prepare and categorize for (a) involuntary resettlement;
(b) indigenous peoples; and (c) environment and send all categorization results to
ADB.
(ii) The DGST/DGCA will translate resettlement plans in the local language and
disclose it to affected people, incorporating results of consultations. DGST/DGCA
will prepare the appraisal reports for all subprojects to be considered following the
selection criteria, together with the required attachments, i.e. safeguards
documents and submit these to ADB for approval. Safeguards documents will be
disclosed on ADB’s website, and the website of the EAs.
(iii) ADB will review the summary appraisal report, which should follow the template
set forth in Appendix 2, together with the required attachments. If ADB finds that a
proposed subproject does not satisfy the selection criteria and/or agreed
procedures, ADB will advise the IA either (a) to modify the subproject proposal in
a manner that will make it eligible for approval; or (b) that the subproject be
rejected.
(iv) The above procedure described in (iii) will be applied only to those subprojects
6 ADB approval of a subproject does not guarantee automatic approval of the withdrawal application for this subproject
to be submitted by the Borrower.
10
whose estimated cost exceeds $5 million. Subprojects equal to or less than $5

million will be reviewed by DGST/DGCA and ADB will conduct post-facto review
of such subprojects on a sample basis.
IV. COSTS AND FINANCING
24. Component 2 of the EARR is estimated to cost $124.55 million, including contingencies.
ADB will finance $109.75 million and the Government will fund $14.80 million. Cost estimates are
presented in the table below.
A. Cost Estimates Preparation and Revisions
25. The cost estimate was prepared jointly by ADB and implementing agencies using 2019
prices. The cost estimate will be revised at the loan midterm review stage (planned in 2020).
B. Key Assumptions
26. The following key assumptions underpin the cost estimates and financing plan:
(i) Exchange rate: Rp14,000= $1.00 (1 February 2019)

(ii) Price contingencies based on expected cumulative inflation over the
implementation period are as follows:
Table 5: Escalation Rates for Price Contingency Calculation

Item 2018 2019 2020 2021 2022 Average
Foreign rate of price
1.50% 1.50% 1.50% 1.60% 1.60% 1.54%
inflation
Domestic rate of price
3.40% 3.20% 3.30% 3.00% 3.00% 3.18%
inflation
11
C. Breakdown of Cost Estimates
Table 6: Cost Estimates by Expenditure Category and by Output

($ million)
% of Cost % of Cost
Item Total Cost Ports Airport
Category Category
A. Investment Costs
1. Civil works 81.84 59.71 73% 22.13 27%
2. Mechanical and equipment 7.46 7.46 100% - -
3. Consultants 6.26 5.01 80% 1.25 20%
a. Design/Supervision 4.71 3.71 79% 1.00 21%
b. Capacity Development 1.55 1.30 84% 0.25 16%
4. Tax* 9.56 7.22 76% 2.34 24%
Subtotal (A) 105.12 79.40 76% 25.72 24%
B. Recurrent Costs - - - - -
1. Salaries - - - - -
2. Accommodation - - - - -
3. Equipment operation and maintenance - - - - -
Subtotal (B) - - - - -
Total - Base Cost 105.12 79.40 76% 25.72 24%
C. Contingencies
1. Physical 5.80 4.38 76% 1.42 24%
2. Price 8.39 6.34 76% 2.05 24%
Subtotal (c) 14.19 10.72 76% 3.47 24%
D. Financial Charges During Implementation

1. Interest During Construction 4.83 3.65 76% 1.18 24%
2. Commitment Charges 0.41 0.31 76% 0.10 24%
Subtotal (D) 5.24 3.96 76% 1.28 24%
Total Project Cost 124.55 94.07 76% 30.47 24%

Notes: 1. The government will finance tax through exemption and/or cash contribution.
2. Numbers may not tally due to rounding.
Source: ADB estimates.
12
Table 7: Cost Estimates by Financier

($ Million)
Item Base Cost ADB % Govt %
A. Investment Costs
1. Civil works 81.84 81.84 100% - 0%
2. Mechanical and equipment 7.46 7.46 100% - 0%
3. Consultants 6.26 6.26 100% - 0%
a. Design/Supervision 4.71 4.71 100% - 0%
b. Capacity Development 1.55 1.55 100% - 0%
4. Tax* 9.56 0.00 0% 9.56 100%
Subtotal (A) 105.12 95.56 91% 9.56 9%
B. Recurrent Costs
1. Salaries - - - - -
2. Accommodation - - - - -
3. Equipment operation and maintenance - - - - -
Subtotal (B) - - - - -
Total - Base Cost 105.12 95.56 91% 9.56 9%
C. Contingencies
1. Physical 5.80 5.80 100% 0.00 0%
2. Price 8.39 8.39 100% 0.00 0%
Subtotal (C) 14.19 14.19 100% 0.00 0%

1. Interest During Construction 4.83 - 0% 4.83 100%
2. Commitment Charges 0.41 - 0% 0.41 100%
Subtotal (D) 5.24 - 0% 5.24 100%
Total Project Cost 124.55 109.75 88% 14.80 12%

Notes: 1. The government will finance tax through exemption and/or cash contribution.
2. Numbers may not tally due to rounding.
13
Table 8: Detailed Cost Estimates by Year

($ million)
Base
Item 2019 2020 2021 2022 2023
Cost
A. Investment Costs
1. Civil works 81.84 - 0.00 21.52 40.89 19.43
2. Mechanical and equipment 7.46 - 0.00 0.00 7.46 0.00
3. Consultants 6.26 - 1.25 2.21 2.20 0.60
a. Design/Supervision 4.71 - 1.00 2.01 2.15 0.60
b. Capacity Development 1.55 - 0.25 0.25 0.00 0.00
4. Tax 9.56 - 0.13 2.37 5.06 2.00
Subtotal (A) 105.12 - 1.38 26.10 55.61 22.03
B. Recurrent Costs
1. Salaries - - - - - -
2. Accommodation - - - - - -
3. Equipment operation and maintenance - - - - - -
Subtotal (B) - - - - - -
Total - Base Cost 105.12 - 1.38 26.10 55.61 22.03
C. Contingencies
1. Physical 5.80 - - 1.49 1.37 2.82
2. Price 8.39 - - 2.23 2.05 4.23
Subtotal (C) 14.19 - - 3.72 3.42 7.05

1. Interest During Construction 4.83 - 0.03 0.34 1.57 2.89
2. Commitment Charges 0.41 - 0.16 0.15 0.08 0.02
Subtotal (D) 5.24 - 0.19 0.49 1.65 2.91
Total Project Cost 124.55 - 1.57 30.31 60.68 31.99
Note: Numbers may not tally due to rounding.

14
D. Allocation and Withdrawal of Loan Proceeds
Table 9: Allocation and Withdrawal of Loan Proceeds
Total Amount
1B
Allocated for ADB

Financing
Item Basis for Withdrawal from
Number
0B
the Loan Account

$
Category
2B
100 % of total expenditure

1 Project Cost (Component 2) 109,750,000
claimed *
TOTAL 109,750,000
*Exclusive of taxes and duties imposed within the territory of the Borrower.
E. Contract and Disbursement S-Curve
27. The projections for contract award and disbursement is presented in Appendix 3.
F. Fund Flow Diagram
Figure 2: Direct Payment Funds Flow
1. The Contractor submits invoices to the Commitment Officer (PPK)

2. Upon review, if it is deemed complete and satisfactory, the PPK issues a Payment Order (SPP) and signed by the
Authorized Budget Officer (PPSPM). PPK inputs the contractor’s invoice through the ADB’s Client Portal Disbursement
(CPD) if applicable.
3. The Authorized Budget User (KPA) / PPSPM submits the Withdrawal Application Letter of Direct Payment to Special
State Treasury Office for Loans and Grants (KPPN KPH). He/she endorses the payment through CPD if applicable.
15
4. Based on WA of Direct Payment, KPPN KPH endorses Direct Payment order and sends it to ADB IRM or through CPD if
applicable.
5. The ADB CTLA (with the IRM Disbursement Unit (DU)) verifies the withdrawal application and supporting and documents
and authorizes the WA. After receiving the CTLA’s authorization, the ADB Treasury Department remits funds to the
advance account
6. Notice of Disbursement (NOD) of loan funds to the 3rd party is accessible in the CPD and LFIS website
7. Directorate General of Financing and Risk Management c.q. Directorate of Evaluation, Accounting, and Settlement issues
Letter of Order of Withdrawal to KPPN KPH.
8. The KPPN KPH issues SP3 and sends a copy of the SP3 to Budget User (KPA) for bookkeeping purposes.
9. The KPPN KPH sends a note of disbursement to the Authorized Budget Officer.
V. FINANCIAL MANAGEMENT
A. Financial Management Assessment
28. The Financial Management Assessment (FMA) was conducted in accordance with ADB’s
guidelines on Financial Management Technical Guidance Note (2015) 7 and the Financial Due 4F6F
Diligence: A Methodology Note (2009). 8 The FMA considered the capacity of the executing
5F7F
agencies and the implementing agencies, including funds-flow arrangements, staffing, accounting
and financial reporting systems, financial information systems, and internal and external auditing
arrangements.
29. The Public Financial Management (PFM) assessment indicates that, as a whole, the
government’s prevailing financial, accounting, auditing rules, and systems meet generally
accepted international accounting and auditing standards. The 2017 Public Expenditure and
Financial Accountability Assessment for Indonesia showed that 17 of the 31 indicators scored A
or B, which are both considered above the basic alignment with international good practice.
Indicators with particularly good assessment results included transparency of public finance, and
accounting and reporting—all key for the successful implementation of the EARR. 9 The 8F
assessment also identified some areas for improvement, including the strategic allocation of
resources and the efficiency of public spending by linking performance information more
effectively to planning and budgeting. The established legal and regulatory framework for public
financial management was strengthened in 2017 through the government regulations mandating
coordination between the National Planning Agency and the MOF to improve the policy orientation
of budgeting.
30. MOT’s financial management is governed by the government’s prevailing financial,

accounting, auditing rules and systems. MOT has adequate internal control systems and financial
reporting arrangements. Although MOT has no project loan with ADB in the past 20 years, it has
been implementing large number of project loans from other development partners such as the
World Bank and JICA. MOT has relevant experience in implementing externally financed
subprojects and in managing loan disbursements. Furthermore, as most ADB project loans in
Indonesia have used advance account procedures, MOF as the borrower has extensive
experience and capacity to establish and administer advance accounts.
31. The pre-mitigated financial management risk level for the MOT component of EARR is
high mainly due to complex implementation arrangements and limited experience of MOT and
the implementing agencies with ADB project management. Overall, an emergency project has
7 ADB. 2015. Financial Management Technical Guidance Note. Manila

8 ADB. 2009. Financial Due Diligence: A Methodology Note. Manila
9 World Bank. 2018. Indonesia Public Expenditure and Financial Accountability (PEFA) Assessment Report 2017.
Jakarta.
16
high risk overlooking FM systems and controls due to focus on quick implementation. These
projects require FM Specialist support and oversight during implementation to address risks and
mitigation activities identified in this Financial Management Assessment.
32. Major fiduciary risks identified are considered manageable with the following mitigation
measures: (i) recruitment of a FM consultant to support MOT in standard procedures development
and preparation of project financial statements; (ii) recruitment of a design and supervision
consultants to support the DGs in all fiduciary aspects of the EARR implementation on a daily
basis and provide necessary on-the-job capacity building; (iii) ensuring MOT’s responsibility for
aligning the project preparation schedules with the budgeting process. Post-mitigated financial
management risk is rated as moderate.
33. Appropriate action plan was prepared to mitigate these risks. This will be closely monitored
during EARR implementation.
Table 10: Financial Management, Internal Control, Risk Assessment and Mitigating
Action Plan
Risk Description Risk Rating Mitigation Measures Responsibility Timing
A. Country / Sector Risk
Lack of capacity at S - MOT will coordinate MOT a. prior to
subnational level implementation under project
DGST/DGCA implementation
- Development partners’
continuous support to
strengthen the public
financial management
systems in Indonesia
through policy-based,
projects, and technical
assistance activities.
Some government M - Establish coordination MOT a. Q4 2019
3B
procedures for between MOT and

accounting and DGST/DGCA.
financial reporting - Build capacity and
have weaknesses, strengthen
i.e., different system monitoring in financial
and regulation management
between central and reporting.
government (line
ministry) and local
government.
B. Project Risk
Reporting and H MOT to ensure: a-c. MOT
Monitoring a. PMU and PIUs are d MOT and a. within one
Limited MOT capacity properly staffed with ADB month of loan
for preparation of qualified resources; effectiveness
financial statements b. FM consultant is hired for b. within 3
due to lack of staff the Project financial months of loan
capacity and statements preparation effectiveness
standardized c. Standardized financial c. within one
business processes. reporting procedures and year from loan
FM manual are developed effectiveness
and implemented
17
d. Training on standard throughout

procedures are delivered to implementatio
staff involved. n period
Limited experience of S Recruitment of EARR- MOT and From the

MOT and financed consultants to DGST/DGCA beginning of
DGST/DGCA with support MOT and the project
implementation of DGST/DGCA with
ADB-funded projects implementation of the
project, including
assistance in financial
management
Fund Flow S Fund flow procedures and MOF and ADB a. during loan
Late availability of disbursement negotiations
funds during Project arrangements to be
implementation discussed and agreed with
MOF and MOT to avoid any
delays in replenishment of
advance accounts and
disbursements
Human Resource M a. Prior to implementation, MOT and ADB a. prior to loan
and Staffing MOT to properly assess FM effectiveness
Capacity and resource requirements for b. throughout
availability of staff for the Project and ensure project
the project PIUs are staffed implementati
adequately. on
b. Trainings and capacity
building activities to be
delivered to staff involved in
Project implementation.
Human Resource M MOT and DGST/DGCA to MOT and prior to loan
and Staffing establish clear DGST/DGCA effectivenes
Unclear job organizational structure of s
descriptions or the MOT, DGST/DGCA and
delineated roles of PIUs
the project staff to
affect accountability
Implementing Entity M Establishment of Central Project prior to loan
Inefficient PMU at MOT to ensure Steering effectivenes
coordination and regular coordination, Committee, s
information flow communication and MOT
between the EAs, IAs resolution of issues.
and PIUs. Development of clear
working arrangements and
protocols.
External Audit M MOT to ensure timely MOT throughout
Limited time provided submission of project project
to auditors compared financial statements for implementa
to the much longer audit tion
period required to
carry out an
extensive audit of
public works
Internal Audit L - - -
18
Information L - - -
Systems
Overall MOT H - - -
Component of
Project Risk
Overall (Combined) H
Risks
* H = High; S = Substantive; M = Moderate; L = Low or Negligible.
B. Disbursement
1. Disbursement Arrangements for ADB Funds
34. The loan proceeds will be disbursed in accordance with ADB’s Loan Disbursement
Handbook (2017, as amended from time to time), 10 and detailed arrangements agreed upon
9F
between the government and ADB. Online training for project staff on disbursement policies and
procedures is available. 11 Project staff are encouraged to avail of this training to help ensure
10F
efficient disbursement and fiduciary control.
35. Direct payment procedure. The project, due to large contracts and payments in nature,
will use the direct payment procedure of ADB. The payments to the contractors/consultants will
be made directly by ADB, based on the payment requests of the DGST, or DGCA (in the form of
withdrawal applications along with the necessary supporting documents), submitted through the
MOF. The Government will cover the tax share of the consultant contracts through payment to
the contractors/consultants or through other allowed means in line with Indonesia’s taxation
framework.
36. Before the submission of the first withdrawal application request, the borrower will submit
to ADB sufficient evidence of the authority of the persons who will sign the withdrawal applications
on behalf of the borrower, together with the authenticated specimen signatures of each authorized
person. The minimum value per withdrawal application is set in accordance with the “Loan
Disbursement Handbook".
37. PMU will be responsible for preparing the annual contract awards and disbursement
projections; requesting budgetary allocations for counterpart funds, preparing of withdrawal
applications, and sending the withdrawal applications to ADB through MOF. The PMU and the
PIUs are responsible in collecting and maintaining supporting documents for the project
expenditures they have incurred. The respective PIUs shall submit regular financial reports to
PMU for consolidation. The format and frequency to be agreed between the PMU and PIUs.
38. Sample forms for withdrawal applications of loan proceeds can be downloaded from the
ADB website.12
10 The handbook is available electronically from the ADB website (http://www.adb.org/documents/ loan-disbursement-
handbook.
11 Disbursement eLearning. http://wpqr4.adb.org/disbursement_elearning
12
Available at: http://www.adb.org/documents/handbooks/loan_disbursement/default.asp
19
39. Advance account procedure. For relatively small contracts, and individual consultants,
the PIUs may opt to use advance account procedure when appropriate. The government (MOF)
will establish an advance account for MOT at the central bank (Bank Indonesia) to facilitate the
timely release loan funds. The currency of the advance account will be US Dollar. The advance
accounts will be administered by MOF. The advance account will be established, managed,
replenished, and liquidated in accordance with ADB’s Loan Disbursement Handbook (2017, as
amended from time to time). The advance account is to be used exclusively for ADB’s share of
eligible expenditures. MOF who administer the advance account is accountable and responsible
for proper use of advances to the advance account.
40. The total outstanding advance to the advance account should not exceed the estimate of
ADB’s share of expenditures to be paid through the advance account for the forthcoming 6
months. MOF will request for initial and additional advances to the advance account based on an
Estimate of Expenditure Sheet 13 setting out the estimated expenditures to be financed through
11F
the accounts for the forthcoming 6 months. Supporting documents should be submitted to ADB
or retained by the Borrower (MOF, MOT or DGST/DGCA) in accordance with ADB’s Loan
Disbursement Handbook (2017, as amended from time to time) when liquidating or replenishing
the advance account.
41. Statement of expenditure procedure. 14 The statement of expenditure (SOE) procedure

2F
may be used for reimbursement and liquidation of the advance account. Supporting documents
and records for the expenditures claimed under the SOE should be maintained and made readily
available for review by ADB’s disbursement and review mission or upon ADB’s request for
submission of supporting documents on a sampling basis, and for independent audit.
42. Before the submission of the first withdrawal application (WA), the Borrower should submit
to ADB sufficient evidence of the authority of the persons who will sign the WAs on behalf of the
government, together with the authenticated specimen signatures of each authorized person. The
minimum value per WA is stipulated in the Loan Disbursement Handbook (2017, as amended
from time to time). Individual payments below such amount should be paid (i) by MOT and
subsequently claimed to ADB through reimbursement, or (ii) through the advance fund procedure,
unless otherwise accepted by ADB. The borrower should ensure sufficient category and contract
balances before requesting disbursements. Use of ADB’s Client Portal Disbursement (CPD) 15 13F
system is encouraged for submission of WAs to ADB. Sample forms for withdrawal applications
of loan proceeds can be downloaded from the ADB website.
43. Sufficient supporting documentation, as defined in ADB’s Loan Disbursement Handbook

(2017, as amended from time to time) will be kept at each level of EARR implementation to
substantiate all expenditures incurred from the loan proceeds. Relevant project staff will be trained
in ADB’s disbursement procedures.
13 Estimate of Expenditure sheet is available in Appendix 8A of ADB’s Loan Disbursement Handbook (2017, as
amended from time to time)
14 SOE forms are available in Appendix 7B and 7D of ADB’s Loan Disbursement Handbook (2017, as amended from
time to time).
15 The CPD facilitates online submission of WA to ADB, resulting in faster disbursement. The forms to be completed
by the Borrower are available online at https://www.adb.org/documents/client-portal-disbursements-guide.

20
2. Disbursement Arrangements for Counterpart Fund
44. The implementing agencies are responsible for preparing and requesting budgetary
allocations for counterpart funds to be included in the DIPA. Disbursement procedures for the
counterpart funds will follow the government regulations. Local taxes and duties under the EARR
will be financed by the government and budgeted in the counterpart funds.
C. Accounting
45. The executing agency through PMU will consolidate project financial statements as
prepared by the respective implementing agencies of DGST and DGCA.
46. Each implementing agency will maintain, or cause to be maintained, separate books and
records by funding source for all expenditures incurred by the EARR. The executing agency will
prepare consolidated project financial statements in accordance with the government's
accounting laws and regulations which are consistent with international accounting principles and
practices.
D. Auditing and Public Disclosure
47. The executing agency will cause the detailed consolidated project financial statements to
be audited in accordance with International Standards on Auditing and with the Government's
audit regulations, by an independent auditor acceptable to ADB. In addition, the MOF will cause
the EARR advance account opened in Bank Indonesia to be audited in accordance with
International Standards on Auditing and with the Government's audit regulations, by an
independent auditor acceptable to ADB.
48. Such audited consolidated project financial statements and audited EARR advance
account will be submitted in the English language to ADB within six months of the end of the fiscal
year by executing agency.
49. The audit report for the EARR project financial statements and special bank account will
include auditor’s opinions, which cover (i) whether the EARR financial statements present an
accurate and fair view or are presented fairly, in all material respects, in accordance with the
applicable financial reporting standards; (ii) whether the proceeds of the EARR were used only
for the purpose(s) of the EARR; and (iii) whether the borrower or EA was in compliance with the
financial covenants contained in the legal agreements (where applicable). In addition, the audit
report for the EARR project financial statements will include a management letter.
50. Compliance with financial reporting and auditing requirements will be monitored by review
missions and during normal program supervision, and followed up regularly with all concerned,
including the external auditor.
51. The government, the executing agency and the implementing agencies have been made
aware of ADB’s approach to delayed submission, and the requirements for satisfactory and
acceptable quality of the audited project financial statements. 16 ADB reserves the right to require
14F
16 ADB’s approach and procedures regarding delayed submission of audited project financial statements:
(i) When audited EARR financial statements are not received by the due date, ADB will write to the EA advising that
(a) the audit documents are overdue; and (b) if they are not received within the next 6 months, requests for new
21
a change in the auditor (in a manner consistent with the constitution of the borrower), or for
additional support to be provided to the auditor, if the audits required are not conducted in a
manner satisfactory to ADB, or if the audits are substantially delayed. ADB reserves the right to
verify the project's financial accounts to confirm that the share of ADB’s financing is used in
accordance with ADB’s policies and procedures.
52. Public disclosure of the audited financial reports, including the auditor’s opinion, will be
guided by ADB’s Public Communications Policy 2011. 17 After the review, ADB will disclose the
15F
audited EARR financial statements and the opinion of the auditors on the EARR financial
statements no later than 14 days of ADB’s confirmation of their acceptability by posting them on
ADB’s website. The management letter, additional auditor’s opinions, and audited entity financial
statements will not be disclosed. 18 16F
VI. PROCUREMENT AND CONSULTING SERVICES
A. Advance Contracting and Retroactive Financing
53. All advance contracting and retroactive financing will be undertaken in conformity with
ADB Procurement Policy (2017, as amended from time to time) and the Procurement Regulations
for ADB Borrowers (2017, as amended from time to time). The issuance of invitations to bid under
advance contracting and retroactive financing will be subject to ADB approval. The borrower, the
EAs, and the IAs have been advised that approval of advance contracting and retroactive
financing does not commit ADB to finance the EARR.
54. Advance Contracting. Advance contracting under the EARR will be applicable for
recruitment of consultants and procurement of goods, related services and civil works including
inviting and receiving bids, evaluation of bids, and recruitment of consultants for implementation
prior to loan effectiveness. Individual consultant selections to support the PIUs may follow
advance contracting actions.
55. Retroactive financing. Retroactive financing will be allowed for up to 30% of the EARR
amount for eligible expenditures incurred under the EARR, provided that such expenditures have
been incurred not earlier than 28 September 2018 for all subprojects. 19 17F
contract awards and disbursement such as new replenishment of advance accounts, processing of new
reimbursement, and issuance of new commitment letters will not be processed.
(ii) When audited EARR financial statements are not received within 6 months after the due date, ADB will withhold
processing of requests for new contract awards and disbursement such as new replenishment of advance
accounts, processing of new reimbursement, and issuance of new commitment letters. ADB will (a) inform the
EA of ADB’s actions; and (b) advise that the EARR may be suspended if the audit documents are not received
within the next 6 months.
(iii) When audited EARR financial statements are not received within 12 months after the due date, ADB may suspend
the EARR.
17 Public Communications Policy: http://www.adb.org/documents/pcp-2011?ref=site/disclosure/publications
18 This type of information would generally fall under public communications policy exceptions to disclosure. ADB. 2011.
Public Communications Policy. Paragraph 97(iv) and/or 97(v).

19
If the borrower proceeds with the initial steps of procurement before signing the financing agreement, the
procurement procedures shall be acceptable to ADB and in accordance with the Procurement Plan for any contracts
subsequently awarded to be eligible for ADB financing. Furthermore, if the contract is signed, reimbursement by ADB
of any expenses incurred by the borrower under the contract prior to effectiveness of the financing agreement is
referred to as retroactive financing.
22
B. Procurement of Goods, Works, and Consulting Services
56. All procurement of goods and works and consulting services will be undertaken in
accordance with ADB Procurement Policy (2017, as amended from time to time) and the
Procurement Regulations for ADB Borrowers (2017, as amended from time to time).
57. Most civil works and goods contracts will be procured through open competitive bidding
(OCB). To ensure efficiency, special procedures for emergency lending will be used as guided by
the Guidance Note on Fragile, Conflict-affected, and Emergency Situations, including (i) wider
use of post qualification, (ii) reducing the bidding period to 15 working days for international
competition and 7 working days for national competition when appropriate, (iii) using single-stage
one-envelope bidding procedures, (iv) developing a time-bound action plan to award contracts,
including a contract management plan.
58. A rapid procurement risk assessment was conducted for MOT. Considering limited
number of procurements managed by MOT following ADB procedures in recent years, prior
review will be applied for MOT component with an option to apply post review for succeeding
packages if the review results are positive.
59. Individual consultants will be recruited using the individual selection method with
international and/or national advertisements, based on the project’s requirements.
60. Consultants who are already engaged in ADB-financed projects and provide similar
services as those required for the project may be recruited directly under the project or ongoing
loans, subject to their satisfactory performance.20
C. Procurement Plan
61. The initial procurement plan is in Appendix 4. The information in the procurement plan is
indicative and will be further detailed during the EARR start up period through a discussion
between ADB and MOT.
D. Consultant's Terms of Reference
62. The terms of reference for consultants are in Appendix 5.
VII. SAFEGUARDS
63. Environment. The EARR is classified as category B for environmental safeguards per
ADB’s Safeguards Policy Statement (SPS), 2009. Subprojects classifying as category A, 21 and 18F
subprojects with activities described in ADB’s Prohibited Investment Activities List shall not be
eligible for financing under the EARR. Subprojects will not be undertaken in protected areas
including those either legally protected or officially proposed for protection. 22 19F
20 ADB. 2018. Guidance Note on Procurement: Fragile, Conflict-Affected, and Emergency Situations. Manila (para.
3.27).
21 Subprojects likely to have significant impacts that are irreversible, diverse, or unprecedented as per ADB’s Safeguard
Policy Statement (2009)

22 Including (i) Protected Areas as defined in Annex III of Minister of Environment Regulation No. 5/2012 on Types of
Business Plans and/or Activities Requiring AMDAL; and (ii) Key Biodiversity Areas as defined in the World Database
of Key Biodiversity Areas managed by BirdLife International on behalf of the KBA Partnership. World Database of.
Key Biodiversity Areas.
23
64. The exclusion of subprojects classifying as category A from the EARR scope will be
ensured through screening of all subprojects in accordance with the EARR’s environmental
assessment and review framework (EARF) 23 that was prepared for the EARR and endorsed by
20F
the EAs. Each subproject will be classified individually using the screening procedure and the
rapid environmental assessment (REA) screening checklists defined in the EARF. Only
subprojects classifying as category B or C are eligible.
65. For subprojects classifying as category B for environment, initial environmental

examinations (IEE) and environmental management plans (EMP) will be prepared consistent with
the EARF. These will be submitted to and cleared by ADB and disclosed on the EAs’ website and
to potentially affected communities. The IEEs and EMPs will be incorporated into bidding
documents and contract documents to be implemented by contractors.
66. Indonesia environmental assessment procedure will also be followed, and consultation
with relevant district/provincial authorities will be undertaken prior to commencing the activity. All
subproject proposals will undergo screening according to relevant government laws and
regulations to classify whether a project proposal would need AMDAL, or UKL/UPL (equal to
category B), or SPPL (equal to category C). All subprojects will undertake environmental
assessment and shall obtain environmental clearance before proceeding to implementation. In
addition, all applicable government environmental permits/ approvals/ concurrences and ADB
approval must be obtained prior to any contract award for civil works.
67. A grievance redress mechanism (GRM) should be established during construction of the
project to address unforeseen problems and issues that may arise due to construction and
operational impacts. The executing agencies will establish a mechanism to receive and facilitate
resolution of affected peoples’ concerns, complaints, and grievances about the EARR’s
environmental safeguard performance.
68. Involuntary Resettlement. The project is classified as category B for involuntary

resettlement (IR) in accordance with ADB’s SPS 2009 because the project is likely to have minor
impact on IR. Subproject triggering category A for IR will be excluded. IAs will screen potential
subprojects early to identify past, present, and future land acquisition and resettlement impacts
and will adopt measures to avoid or minimize these impacts. Subproject with category B and C
will be eligible.
69. Meaningful consultations will be conducted with affected persons and concerned parties
to ensure their participation from planning, implementation, and monitoring. Special attention will
be provided to the needs of vulnerable groups (especially those below the poverty line, the
landless, the elderly, women and children, those without legal title to land, and indigenous
peoples).
70. Negotiated land acquisition and voluntary donation will follow procedure in a
transparent, consistent, and equitable manner and be confirmed through written record and
verified by an independent third party. Ensuring that voluntary donations do not severely
affect the living standards of the affected persons.
71. Indigenous Peoples. The project is classified as category B for Indigenous People
because the project is likely to have limited impact (positive and negative) on Indigenous People
23
Environmental assessment and review framework (EARF). Available from list of linked documents.
24
or Customary Communities (IP/CC). The IAs shall screen each subproject and ensure that
subprojects triggering A for IP as per ADB SPS 2009 will be excluded. The magnitude of impact
is assessed through the following aspects; (i) customary rights of use and access to land and
natural resources; (ii) socioeconomic status; (iii) cultural and communal integrity; (iv) health,
education, livelihood, and social security status; and (v) recognition of indigenous people.
72. Meaningful consultations with customary communities (including women and youth) at
each stage of the project will be conducted to identify customary communities’ perspectives,
issues and concerns. Culturally appropriate and gender inclusive grievance mechanism to receive
and facilitate resolution of the Indigenous Peoples’ concerns will be set up.
73. Social Safeguards Plans. As most of project activities cover infrastructure in various
sectors with almost similar impacts, an RCCDF has been prepared for the project in line with (a)
applicable Indonesian laws and regulations related to land acquisition and customary
communities; (b) ADB Safeguards Policy of 2009 specifically on IR and IP Safeguards. Impact
assessments and safeguard plans are prepared during subproject preparation in conformity with
the RCCDF.
74. The RCCDF is to guide subproject selection, screening and categorization, social
assessment, and implementation of social safeguard plan during project implementation.
Screening guidance is provided to establish the type of social safeguards document required for
future subprojects. There are three possible documents that may be required during project
implementation: resettlement plan, RCCDP, and DDR-CAP, if any. DGST/DGCA shall prepare a
safeguard planning document for the subproject if land acquisition and involuntary resettlement
and/or indigenous people safeguard is triggered. These documents will be disclosed to the
affected persons and posted on ADB and project websites.
75. Institutional arrangements for safeguards. The executing agency will be responsible
for overall project implementation including safeguards. DGST and DGCA will form PIUs which
will have Safeguards Focal Persons to coordinate environmental and social safeguards planning
and implementation, assisted by construction supervision consultants. The construction
supervision consultants will include environment specialists and resettlement specialists engaged
during EARR implementation. PIUs will ensure that the EARF and RCCDF are followed during
subproject implementation. PIUs will undertake screening and classification of subprojects
consistent with the EARF and RCCDF for submission to MOT and DGST/DGCA, relevant local
agencies, 24 and ADB. PIUs will prepare the respective safeguards documents (IEE, resettlement
21F
plan, RCCDP, DDR-CAP) for proposed subprojects. Safeguards documents will be reviewed and
approved by relevant local agencies and ADB. PIUs will be tasked with the day-to-day
implementation and monitoring of safeguards plans. PIUs will also obtain all clearances and fulfill
government requirements. PIUs will be responsible for data required for safeguards plan
preparation and monitoring and progress reports, and coordination with relevant departments
such as provincial or district environmental agency (Dinas Lingkungan Hidup, DLH) to consult
and/or obtain endorsement if necessary. Institutional roles and responsibilities are detailed in the
EARF and RCCDF.
24 Environment categorization of subprojects per Minister of Environment Regulation No. 5/2012 shall be confirmed by
the relevant provincial or district environmental agency (Dinas Lingkungan Hidup, DLH).
25
VIII. GENDER AND SOCIAL DIMENSIONS
76. Gender category at entry. The EARR's gender classification is "Effective Gender
Mainstreaming" (EGM) which means that at least 50% of the outputs integrate gender targets and
design features. It is expected that women, children, people living with disabilities and the elderly
can participate and fully benefit from the disaster rehabilitation and reconstruction interventions
supported by the EARR.
77. Key actions. The EARR’s gender action plan (GAP) includes the following actions and
targets: (i) reconstruction/rehabilitation of infrastructure (housing, education institutions, health
facilities, irrigation, water supply and sanitation, and transport) integrate gender responsive and
inclusive design features and/or safety measures for women, children, the elderly and people with
disability; (ii) safety standards for disaster resilient infrastructure and/or disaster preparedness
and response plans developed in consultation with local stakeholders including women (45%
women’s participation); and (iii) labor opportunities, and ensuring equal pay for work of equal
value.
78. GAP implementation arrangements. MOT will be responsible for ensuring the
implementation of the gender action plan (GAP), more particularly the gender actions and targets
related to the relevant components of their respective sectors/sub-sectors. The measures
included in the EARR’s GAP are in line with Head of BNPB Regulation No. 13 Year 2014 on
Gender Mainstreaming in Disaster Management that mandates gender responsive planning and
budgeting during rehabilitation and reconstruction phase.
(i) Two national Gender Consultants will be hired on an intermittent basis in DGST/DGCA
and will be responsible to support MOT and DGST/DGCA in implementing, monitoring
and reporting on the GAP for the concerned sectors/sub-sectors and ensuring that GAP
implementation is on-track. The Gender Consultants will also be responsible for delivering
gender awareness training.
(ii) The GAP will be implemented by the IAs with assistance of consultant teams and gender
focal points. Gender focal points (from existing government GAD Focal Point System) will
be appointed/designated for the EARR to manage day-to-day GAP activities and
monitoring in coordination with the MOT and DGST/DGCA; confirming sex-disaggregated
baseline data at EARR inception; maintain sex-disaggregated data during project
implementation; and be responsible for reporting on the GAP implementation progress.
(iii) Project monitoring and evaluation systems will track sex-disaggregated data and
quantitative and qualitative information on GAP implementation. Status and monitoring
reports will be included in the EARR’s quarterly progress reports reviewed by ADB and
EARR steering committee.
79. The gender staff/consultant based in the ADB’s Indonesia Resident Mission will participate
in EARR review missions when deemed necessary. ADB will conduct in-depth GAP reviews as
part of the EARR’s mid-term and final evaluations.
26
Table 11: Gender Action Plan

Outputs GAP Actions & Targets
Output 3. Ports 3.1. Three ports rehabilitated that include safety features for women,
rehabilitated and children, the elderly and PWDs (concrete examples of such safety
reconstructed features will need to be reported).
3.2. Ports infrastructure include gender responsive and inclusive
facilities: (i) well-lit waiting room with priority seating for pregnant
women, children, the elderly, PWDs; (ii) separate restrooms for
men, women and PWDs (with adequate female:male toilet ratio);
(iii) priority ticketing counters for pregnant women, the elderly and
PWDs; (iv) installation of CCTV at strategic locations; (v) instruction
boards with helpline numbers, and color-coded directional signs in
local languages strategically placed, and (vi) visible reporting desks
to address incidents of gender-based violence and other crimes.
3.3. Safety standards for disaster resilient ports and disaster
preparedness and response plans formulated with prior local
consultation (at least 45% participation of women).
3.4. Gender analysis and mainstreaming shall be an integral part of the
process in the formulation of safety standards for disaster resilient
ports and disaster preparedness and response plans.
Output 4. Airport 4.1 1 airport rehabilitated that include safety features for women,
rehabilitated and children, the elderly and PWDs (concrete examples of such safety
reconstructed features will need to be reported).
4.2 Airport infrastructure include gender responsive and inclusive
facilities: (i) well-lit waiting room with priority seating for pregnant
women, children, the elderly, PWDs; (ii) separate restrooms for
men, women and PWDs (with adequate female:male toilet ratio);
(iii) priority ticketing counters for pregnant women, the elderly and
PWDs; (iv) installation of CCTV at strategic locations; (v) instruction
boards with helpline numbers, and color-coded directional signs in
local languages strategically placed, and (vi) visible reporting desks
to address incidents of gender-based violence and other crimes.
4.3 Safety standards for disaster resilient airport and disaster
preparedness and response plans formulated with prior local
consultation (at least 45% participation of women).
4.4 Gender analysis and mainstreaming shall be an integral part of the
process in the formulation of safety standards for disaster resilient
airport and disaster preparedness and response plans.
Common GAP Actions:
1. Ensure that land acquisition and compensation process is transparent, and that compensation is
equal for male and female APs, and where applicable compensation and allowances are provided
in the name of both spouses and/or female-headed households/widows.
2. Contractors will be encouraged to employ local workers and at least 10% women in skilled and
unskilled positions in civil works (this will need to be reported by skilled/unskilled positions).
3. Ensure equal pay for work of equal value for women and men in all construction and maintenance
work.
4. Ensure that basic facilities (separate toilets and clean water) are provided for female as well as male
construction workers at construction sites.
5. Ensure that contractors have mechanisms in place to raise awareness on zero tolerance to sexual
harassment and gender-based violence among workers and against women/girls and men/boys in
the communities and respond adequately to any such incidents.
27
Project Management:
1. Recruitment of national Gender Specialists in MOT to support GAP implementation, monitoring
and reporting for the relevant components/sub-sectors under the respective Ministry.
2. Formal appointment/designation of gender focal points (from existing government gender and
development Focal Point System (GAD-FPS))1 gender focal each in Directorate General for Civil
Aviation and Directorate General for Sea Transport.
3. Orientation and capacity building on GAP implementation and related requirements are conducted
for the EA, IAs, contractors and other key implementing partners.
4. Collection of sex-disaggregated and gender-related information relevant to the design and
monitoring framework GAP is integrated in the overall project performance and monitoring system.
5. Project annual, mid-term and completion reports include details on progress against GAP
indicators and results (good practices, lessons learnt, etc.).
6. GAP implementation is integrated in the Annual Gender and Development (GAD) Plans and
Budgets and Annual GAD Reports of MOT, and other government partners, where applicable.
7. Representatives of the GAD Focal Point System (GAD-FPS) of each government agency-member
of the steering committee shall form the GAD-FPS of the committee, tasked to oversee GAP
implementation.
28
IX. PERFORMANCE MONITORING, EVALUATION, REPORTING, AND

COMMUNICATION
A. Project Design and Monitoring Framework
Table 12: Design and Monitoring Framework

Impact the EARR is Aligned with
Socioeconomic impact of disasters reduced (National Medium-Term Development Plan [RPJMN] 2016–
2019)a
Performance Indicators Data Sources and
Results Chain Risks
with Targets and Baselines Reporting Mechanisms
Outcome By end of 2023:
Access for affected At least 200,000 individuals Periodic progress reports Disaster events occur
people, including have access to infrastructure prepared by the during
women and children, that is resilient, inclusive, and executing agencies implementation
to resilient and operational (2019 baseline: 0) period
inclusive
infrastructure
restored
Outputs By 2023:
3. Ports rehabilitated 3a. Three ports rehabilitated 3a. Periodic progress Delay in
and reconstructed to disaster resilient standards report prepared by implementation due
and with gender responsive Ministry of Transportation to labor and material
and inclusive featuresb (2019 shortages
Baseline: 0)
4. Airport 4a. One airport rehabilitated 4a. Periodic progress

rehabilitated and and/or reconstructed to report prepared by
reconstructed disaster-resilient standards Ministry of Transportation
and gender-responsive and
inclusive featuresb (2019
Baseline: 0)
Key Activity with Milestone
3. Ports rehabilitated and reconstructed

3.1 Recruit consultants (by Q4 2019)
3.2 Identify and appraise subprojects, as required (by Q1 2020)
3.3 Prepare engineering designs and bidding documents and undertake social and environmental
safeguards activities (by Q2 2020)
3.4 Procure works (by Q4 2020)
3.5 Construct assets (by Q2 2022)
3.6 Assets operational (by Q3 2022)
4. Airport rehabilitated and reconstructed

4.1 Recruit consultants (by Q3 2019)
4.2 Identify and appraise subprojects, as required (by Q3 2019)
4.3 Prepare engineering designs and bidding documents and undertake social and environmental
safeguards activities (by Q4 2019)
4.4 Procure works (by Q2 2020)
4.5 Construct assets (by Q3 2021)
4.6 Assets operational (by Q4 2021)
29
Inputs
ADB: $109.75 million (loan)
Government: $14.80 million
Assumptions for Partner Financing

Not Applicable
a Government of Indonesia. National Medium-Term Development Plan 2016–2019. Jakarta.
b
These include: (i) well-lit waiting room with priority seating for pregnant women, children, the elderly, and persons with
disabilities; and (ii) separate restrooms for men, women and persons with disabilities (with adequate female:male
toilet ratio). For more details, refer to the Gender Action Plan.
B. Monitoring
80. Project performance monitoring. DGST/DGCA will be responsible for all aspects of
monitoring and evaluation, including: (i) performance testing against project milestones; (ii)
safeguards monitoring; and (iii) financial commitments. Reports on project achievements will be
provided quarterly and summarized annually. Quarterly reports will contain update contract
awards and disbursements projections based on Project Performance Review requirement
presented in Appendix 2. In addition, the consultants will develop, and each Directorate General
will approve, a project performance monitoring system (PPMS) based on existing PPMS in use
for other ADB projects and will include spatial visualization interface (GIS based). 25 The PIUs will 22F
conduct regular monitoring, using the same indicators and submit reports to Directorate General
and ADB.
81. Compliance monitoring. The status of compliance with loan covenants will be reviewed
at each ADB review mission. Any non-compliance issues will be specified in the quarterly
progress reports together with remedial actions.
82. Safeguards monitoring. The executing and implementing agencies will brief the PIU
Safeguards Focal Persons on monitoring requirements for IEE/EMP, RP, RCCDP, and CAP
implementation and RCCDP implementation. Monitoring data will be generated by the PIUs. The
PIUs will submit semi-annual safeguards monitoring reports to each DGST/DGCA. Each
DGST/DGCA supported by the consultants will prepare consolidated semi-annual monitoring
reports (one for environment and one for involuntary resettlement) that describe progress of
safeguards implementation, compliance issues, and corrective actions. Reports will be posted on
the project website, and the implementing agencies (through the PIUs) will make hard copies
accessible to the public. Safeguards monitoring requirements including suggested monitoring
report formats are in the EARF and RCCDF.
83. Gender and social dimensions monitoring Regular monitoring of gender related
indicators/targets included in the DMF and the GAP will be done during project implementation.
The PPMS will ensure that data disaggregated by sex is collected, analyzed, and reported on
wherever relevant and will allow to monitor women’s participation in all construction and capacity-
building activities supported by the project. Progress reports on the implementation of the GAP
will be submitted to ADB at least on a semi-annual basis using the GAP progress monitoring
template (Appendix 2). Participatory monitoring of project impacts will be implemented at the mid-
term of the project and this will include focus group discussions and interviews with women and
25 ADB's project performance reporting system is available at

http://www.adb.org/Documents/Slideshows/PPMS/default.asp?p=evaltool
30
adolescent girls who are direct beneficiaries of activities supported by the project to obtain both
quantitative and qualitative data.
C. Evaluation
84. An inception mission will be scheduled shortly after loan effectiveness. Implementation
review missions will be held every three to six months. A midterm review is tentatively scheduled
for mid-2020. Within 6 months of physical completion of the EARR, the executing agency will
submit a project completion report to ADB.
D. Reporting
85. The executing agency will provide ADB with (i) quarterly progress reports in a format
consistent with ADB's project performance reporting system; (ii) consolidated annual reports
including (a) progress achieved by output as measured through the indicator's performance
targets, (b) key implementation issues and solutions, (c) updated procurement plan, and (d)
updated implementation plan for the next 12 months; (iii) semi-annual safeguards monitoring
reports (one for environment and one for involuntary resettlement); and (iv) a project completion
report within 6 months of physical completion of the project. To ensure that the EARR will continue
to be both viable and sustainable, EARR accounts and DGST/DGCA’s audited project financial
statements together with the associated auditor's report, should be adequately reviewed. An
outline of quarterly report progress format is in Appendix 2.
E. Stakeholder Communication Strategy
86. The project will comply with the policy of transparency and accountability of the ADB Public
Communications Policy (PCP) 2011 and –beginning 1 January 2019– the Access to Information
Policy (AIP). To do so, it will establish a communications strategy that will ensure an efficient two-
way communication about ADB projects with stakeholders. The strategy will adopt the following
approach:
(i) Stakeholders. Stakeholders include but are not limited to project-affected persons,
women and vulnerable groups, other interested groups including people affected by
the disasters, executing and implementing agencies, government officials at national
and sub-national levels, interested community-based organizations, interested civil
society organizations, interested private sector entities, and interested development
partners especially those working on the rehabilitation and reconstruction of the
area.
(ii) Disclosure. MOT will disclose on its website all key project-related information,
including the scope, cost, and financial and institutional arrangements of the project,
project safeguard reports, project progress such as procurement and contract
award, and the audited financial project financial statements. The project will also
provide contact details on MOT and PIU counterpart staff; The website will provide
the contact details of PIU staff in English and Bahasa Indonesia including entry
points for the grievance redress mechanism of the EARR.
(iii) Awareness-raising materials. EARR will prepare: (a) a Project Fact Sheet or
Project Information Booklet which contains details such as project’s objectives,
components, activities, timeline, contact details, and grievance redress mechanism;
(b) a Project Brief which summarizes all the project’s details in a simple language
31
and utilizing stories and infographics targeting a wider group of audience, including
the poor and women. Both documents will be available in Indonesian and English
languages and will be posted on ADB websites. Other information materials may be
developed for distinct stakeholder groups.
(iv) Channels. For an effective dissemination and efficient use of resources,

collaboration with other readily available channels should be highly prioritized,
including but not limited to: government websites both at national and subnational
levels; government social media accounts; and ADB website and its other online
platforms. All online platforms will be optimally utilized to ensure unrestricted public
access to information and documents repository. Meanwhile, conventional methods
will remain be used as appropriate, including but not limited to: face-to-face
communications during stakeholders’ consultations and outreach; setting up EARR
signage at the areas of civil works; displaying posters and banners at the relevant
government offices; making project fact sheets and brief available at these offices;
and re-using project information as interview materials, articles, and advertorials in
media. The EARR will seek creative partnership with national and local print,
electronic, and digital media organizations to disseminate project’s information. The
EARR will also proactively seek opportunities to participate in local community
activities and promote the EARR objectives.
(v) Communication focal point. DGST/DGCA will be responsible for implementation

and monitoring of information dissemination and disclosure of the EARR’s
components. DGST/DGCA shall also designate a focal point to identify, strategize,
and coordinate such implementation and monitoring as well as being the custodian
of all EARR information.
(vi) Coordination. The EARR through the focal point will coordinate with relevant
government agencies and development partners particularly those working on the
rehabilitation and reconstruction of the area to ensure effective communication effort
by avoiding overlaps and identity potential collaboration if possible.
87. This strategy will be presented in detail as an EARR’s communications strategy matrix of
the government and ADB. The matrix will outline project’s communications context and outcomes,
objectives, key messages, specific channels and activities, timeline of delivery, work responsibility
and resource allocation.
X. ANTICORRUPTION POLICY
88. ADB reserves the right to investigate, directly or through its agents, any violations of the
Anticorruption Policy relating to the EARR. 26 All contracts financed by ADB shall include
23F
provisions specifying the right of ADB to audit and examine the records and accounts of the
executing agency and all project contractors, suppliers, consultants, and other service providers.
Individuals and/or entities on ADB’s anticorruption debarment list are ineligible to participate in
ADB-financed activity and may not be awarded any contracts under the EARR. 27 24F
89. To support these efforts, relevant provisions are included in the loan agreement and the
bidding documents for the EARR.
26 Anticorruption Policy: http://www.adb.org/Documents/Policies/Anticorruption-Integrity/Policies-Strategies.pdf

27
ADB's Integrity Office web site: http://www.adb.org/integrity/unit.asp
32
XI. ACCOUNTABILITY MECHANISM
90. People who are, or may in the future be, adversely affected by the project may submit
complaints to ADB’s Accountability Mechanism. The Accountability Mechanism provides an
independent forum and process whereby people adversely affected by ADB-assisted projects can
voice, and seek a resolution of their problems, as well as report alleged violations of ADB’s
operational policies and procedures. Before submitting a complaint to the Accountability
Mechanism, affected people should try in good faith to solve their problems by working with the
concerned ADB operations department. Only after doing that, and if they are still dissatisfied,
should they approach the Accountability Mechanism. 28 25F
XII. RECORD OF CHANGES TO THE PROJECT ADMINISTRATION MANUAL
91. The PAM will be subject to change after ADB Board approval of the project and during the
period of project implementation. All revisions and updates of the PAM made should be recorded
in this section to provide a chronological history of the changes to the implementation
arrangements recorded in PAM.
Version Creation Date Revision Date Reasons of Change Main Content of Change
1 23 May 2019
2 12 February Inception Mission Project implementation plan,
2020 project management
arrangements, selection and
approval of subprojects, fund
flow diagram, disbursement
arrangements, contract
awards and disbursement
projections, and procurement
plan.
28
Accountability Mechanism. http://www.adb.org/Accountability-Mechanism/default.asp.
Appendix 1 33
PROFILES OF POTENTIAL SUBPROJECTS UNDER OUTPUTS 3 AND 4
Output Ports rehabilitated and reconstructed

Subproject Rehabilitation and Reconstruction of Pantoloan port
Agency in Directorate General of Sea Transportation through Directorate of Port
charge Affairs
Damage suffered by the Pantoloan port following the September 2018
earthquake includes:
 Container and luffing crane wharf show damage and evidence of
movement. Safety factor for operations is unknown.
 The single ship to shore crane used to handle containers
collapsed during the earthquake. Immediate post disaster
container volume declined from 6000 TEUs/month to 1000
TEUs/month as container could only be unloaded using ships’
cranes; volumes are recovering but constrained by the lack of
effective equipment. Container handling capability of the port fell
from about 17 containers per hour to around 5 containers per
hour. A ship to shore crane has been relocated from Bitung to
Pantoloan port and attempts to commission the crane are
ongoing. The crane is over twenty years old and is reported to be
beyond its normal functional life; spares and reliability of the crane
are substantial concerns to the operator. The crane has been
placed on a wharf that has not been certified as to strength. The
crane rails on which the crane is to run have not been reset and
remain out of alignment (as verified by visual inspection); this will
cause incremental damage to the crane should it be operated.
 A luffing crane suffered structural damage and is not able to be
restored to a functional state due to an inability to identify
Description appropriate spares.
 Container yard, backup/storage areas, passenger terminal, gates,
fences, trestles, and buildings at the port sustained damage and
require repair and/or replacement. Equipment in the container
yard is functional though its movement is restricted by the
condition of the backup/storage area.
Subproject is expected to support:

 Detailed design to the latest Indonesian seismic and construction
supervision
 Repair of damaged wharf and extension by 100m
 Repair of container yard, backup/storage areas, passenger
terminal, gates, fences, trestles, and buildings
 Procurement and installation of 2 ship to shore cranes
 Procurement of cargo handling equipment with commissioning,
operations training and maintenance support
 Emergency response plans
34 Appendix 1
Proposed Critical enhancements to be introduced by the subproject include:

enhancements  Expansion of cargo handing capability to 200,000 TEUs by 2022
from 70,000 TEUs in 2017
 Doubling of productivity to 40 containers per hour to meet ship
turnaround requirements for reliable services compared to 17
containers per hour in 2017
 Reduction in freight costs by more than 25%
Through TA subprojects under Sustainable Infrastructure Assistance

Program (SIAP), ADB will provide (i) port operations experts to assist in
the revision of port masterplan, (ii) marine civil engineer to review
detailed designs, assist in monitoring of works contracts and help
prepare port emergency response plans, (iii) procurement expert to
expedite contracting of consultants and contractors and (iv) public
financial management expert to strengthen financial management of the
project. Such experts will be expected to build capacity of implementing
agencies. It is worth noting that ADB’s technical assistance has been
used to strengthen the port damage assessment.
Appendix 1 35

Subproject Rehabilitation of Donggala port
Agency in Directorate General of Sea Transportation through Directorate of Port Affairs
charge
Damage suffered by Donggala port following the September 2018
 50m x 12m main wharf destroyed with the quay deck failed.
 Remainder of the wharf and access bridges show severe damage
(movement of perhaps 1m) but can be used at an unknown level of
safety.
 Backup storage areas and buildings at the port have sustained
damage and require repair and/or replacement.
Description
 Port operations undertaken have declined by at least 50%.

 Detailed design and construction supervision
 Replacement of wharf, trestles, gates and pavement
 Emergency response plan
Proposed Critical enhancements to be introduced by the subproject include
enhancements restoration of port operations and heightened resilience to disasters.

Program (SIAP), ADB will provide (i) port operations experts to assist in the
revision of port masterplan, (ii) marine civil engineer to review detailed
designs, assist in monitoring of works contracts and help prepare port
emergency response plans, (iii) procurement expert to expedite contracting
of consultants and contractors and (iv) public financial management expert
to strengthen financial management of the project. Such experts will be
expected to build capacity of implementing agencies. It is worth noting that
ADB’s technical assistance has been used to strengthen the port damage
assessment.
36 Appendix 1

Subproject Rehabilitation of Wani port
Agency in Directorate General of Sea Transportation through Directorate of Port
charge Affairs
Damage suffered by Wani port following the September 2018 earthquake
includes:
 80m x 12m wharf completely destroyed.
 Second wharf has been damaged with half of it collapsing into the
sea
 Cargo yard, passenger terminal, two DGST office buildings, two
government houses destroyed.
 Ferry (3,000 DWT) was stranded on part of a margin quay but was
successfully removed.
 Limited operations have been restored. These operations are
Description unsafe and inefficient due to the change in level between shore
and the remaining quay that resulted from the earthquake.
 Port operations undertaken through traditional vessels have
declined by at least 75%.

 Detailed design and construction supervision
 Replacement of wharf, trestles, gates and pavement
 Emergency response plan
Proposed Critical enhancements to be introduced by the subproject include
enhancements restoration of port operations and heightened resilience to disasters.

Program (SIAP), ADB will provide (i) port operations experts to assist in
the revision of port masterplan, (ii) marine civil engineer to review detailed
designs, assist in monitoring of works contracts and help prepare port
emergency response plans, (iii) procurement expert to expedite
contracting of consultants and contractors and (iv) public financial
management expert to strengthen financial management of the project.
Such experts will be expected to build capacity of implementing agencies.
It is worth noting that ADB’s technical assistance has been used to
strengthen the port damage assessment.
Appendix 1 37
Output Airport rehabilitated and reconstructed

Air and Landside infrastructure rehabilitation and reconstruction
Subproject
at Mutiara Sis Al Jufri Airport
Agency in Directorate General of Civil Aviation through Directorate of Airports
charge
Damage suffered by the airport following the September 2018
 Out of 2500m runway, there was extensive damage to 250m x
45m area (at the 33 threshold) with cracks exceeding 100cm in
depth. Serious damage to another 250m section of runway (at
the 15 threshold)
 Minor cracks and uneven surface along entire length of runway.
International Civil Aviation Organization (ICAO) prescribed
longitudinal and transverse slopes are damaged. Unpaved
shoulders alongside the runway have suffered similar
misalignment.
 Significant damage to terminal building, warehouse, firehouse
and control tower. Most structures are presently being used and
pose safety risk to occupants.
 Airport rescue and firefighting facility truck bay has failing
columns and poses very high safety risk for occupants.
Given the damage described above, safety of passengers as well as

those employed in airline, retail, or airport operations is at risk,
particularly if another earthquake strikes. Also, shorter usable runway
creates increased logistics costs since planes are forced to fly with
reduced payloads.
Description The subproject is expected to support the following:
 Detailed design preparation and construction supervision
 Rehabilitation of runway to enhance safety and operability
o Reshape the runway strip to ICAO recommended slopes
providing rapid drainage for the runway
o Construct 7.5m paved shoulders on both sides along
runway
o Complete comprehensive soil testing program for the
backfilled area of thresholds 15 and 33 to determine the
compaction levels and California Bearing Ratio (CBR) of
the installed backfill
o Complete full depth repair for the 250-meter lengths of
the runway thresholds 15 and 33.
 Rehabilitation/reconstruction of terminal building and other
supporting infrastructure facilities
o Structural repairs for the Passenger Terminal with
special attention given to reinforcing details for the top
and bottom of the columns to assure proper confinement.
o Incorporate nonstructural seismic restrains for all
installed elements (e.g, lighting, AC)
o Reconstruct airport rescue and fire fighting facility truck
bay and living quarters compliant to the latest version of
the Indonesia seismic code.
38 Appendix 1
 Prepare emergency response plan and provide capacity building

on the same
Proposed Critical enhancements to be introduced by the subproject include:
enhancements  Ensuring compliance with ICAO standards with immediate
improvements in safety levels (e.g. through construction of 7.5m
paved shoulders alongside runway to make them capable of
supporting 60% of the max landing load of “C” aircraft)
 Exploration of use of geo-grids on both thresholds (but
especially the one closest to the liquefaction site) to reinforce the
subbase while reducing material costs. Geo-grids consist of
fiberglass 3-dimensional reinforcement for the soil and provide
additional strength in three directions.
 Use of modern seismic design considerations (i.e. strong
column-weak beams) to avoid a shear failure (damage to the top
and bottom of the columns) in a future earthquake event.
 Use of seismic restrains to hold non-structural elements
 Preparation of airport emergency response plan and training on
the same

Program (SIAP), ADB will provide (i) structural engineer to review
detailed designs, assist in monitoring of works contracts and help
prepare emergency response plans, (ii) procurement expert to
expedite contracting of consultants and contractors and (iii) public
financial management expert to strengthen financial management of
the project. Such experts will be expected to build capacity of
implementing agencies. It is worth noting that ADB’s technical
assistance has been used to strengthen the airport damage
assessment and enhance quality of conceptual designs that are
currently under preparation.
Appendix 2 39
Outline Quarterly Progress Report Format
All information will be provided for quarter preceding issuance of report.
Section A: Implementation Progress

1. General data on progress in implementation
2. Problems encountered and resolved
3. Other issues pending
4. Other information or data relevant for project
5. Safeguard compliance on projects
6. GAP implementation progress
7. Updated implementation progress
Section B: Procurement Information

1. Detailed report on procurement activities
a. Status of bidding documents
b. Status of bids in progress
c. Contracts awarded
d. Contracts closed
e. Contracts with issues
2. Procurement plan for next quarter (or updated procurement plan spreadsheet)
Section C: Financial Information

1. Disbursement status
2. Special account status
3. Loan and Grant commitments
4. Contract payments
5. Status of audits
6. Other financial management issues
Section D: Other Information

1. Major/minor change in scope
a. Cost escalations
b. Revision in cost category
c. Change in implementation procedures
2. 2 Major activities planned for next quarter
Attachments:
1. PPR: The quarterly report will be accompanied by an updated Project Performance

Review (PPR) spreadsheet comprising (i) updated project implementation plan, (ii)
contract awards and disbursement graphs and (ii) contract awards and disbursement plan.
2. GAP: GAP monitoring will accompany the quarterly report and provide information on
progress achieved to meet each target identified in the GAP.
3. Stakeholder Communication Strategy: At EARR inception, the government and ADB
will agree on a strategy and action plan to disseminate information on the EARR’s
objective, outcome, and outputs. The quarterly report will provide details on activities and
progress towards EARR outcome.
40 Appendix 2
Subproject Summary Report Template
i. FOREWORD
1 GENERAL
1.1 Objective and Scope of Report
1.2 Information Basis
2 PROFILE OF PROJECT AREA IN THE PRESENT SITUATION

2.1 General
2.2 Infrastructure
2.3 Socio-Economic Aspects
2.4 Climate Change
3 WORKS PROPOSED UNDER THE SUBPROJECT

3.1 Project Objective
3.2 Scope of Work
A. Civil Works
B. Non-civil Works
3.3 Estimated Construction/Implementation Cost of the Proposed Works
3.4 Project Implementation
4 SUBPROJECT IMPACT
4.1 Future “Without-the-Project” Situation
4.2 Subproject Beneficiaries
4.3 Subproject Benefits
4.3.1 Direct Benefits
4.3.2 Indirect Tangible Benefits
4.3.3 Intangible Benefits
4.3.4 Summary of Subproject Project Benefits
4.4 Social and Gender Impact
4.5 Environmental Impact
5 ECONOMIC ANALYSIS
5.1 Cost-Benefit Analysis
5.1.1 Project Economic Costs and Benefits
5.1.2 Economic Evaluation
5.2 Sensitivity Analysis
6 CONCLUSIONS AND RECOMMENDATIONS

Appendix 4 41
Contract Awards (CA) and Disbursement (DISB) Projections in $ Million
Project – to - Date Contract Awards and Disbursement
CA AND DISBURSEMENT PROJECTION FOR PORT SUBCOMPONENT

2019 2020 2021 2022 2023
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
CA 0 0 0 0 0 0 3.6 3.6 3.6 3.6 14.71 51.37 51.37 62.09 75.85 75.85 82.9 82.9 82.9
DISB 0 0 0 0 0 0 0.54 0.85 1.16 1.47 2.88 8.49 20.1 31.84 43.58 55.32 74.11 82.9 82.9
CA AND DISBURSEMENT PROJECTION FOR AIRPORT SUBCOMPONENT

2019 2020 2021 2022 2023
CA 0 0 0 0 0 0.8 0.8 0.8 18.5 18.5 22.22 22.22 26.85 26.85 26.85 26.85 26.85 26.85 26.85
DISB 0 0 0 0 0 0.1 0.1 0.4 3.2 8.8 14.4 20 26.85 26.85 26.85 26.85 26.85 26.85 26.85
TOTAL CA AND DISBURSEMENT PROJECTION FOR MOT COMPONENT

2019 2020 2021 2022 2023
CA 0 0 0 0 0 0.8 4.4 4.4 22.1 22.1 36.93 73.59 78.22 88.94 102.7 102.7 109.75 109.75 109.75
DISB 0 0 0 0 0 0.1 0.64 1.25 4.36 10.27 17.28 28.49 46.95 58.69 70.43 82.17 100.96 109.75 109.75
42 Appendix 4
Procurement Plan
Basic Data
Project Name: Emergency Assistance for Rehabilitation and Reconstruction
Project Number: 53216-001 Approval Number:
Executing Agencies: Ministry of
Country: Indonesia
Transportation
Project Procurement Classification: A Implementing Agencies:
Directorate General for Civil Aviation and
Procurement Risk: Medium Directorate General of Sea Transport
Project Financing Amount: $124.55 million
ADB Financing: $109.75 million Project Closing: 31 March 2023
Non-ADB Financing: $14.80 million
Date of First Procurement Plan: 23 May 2019 Date of this Procurement Plan: 23 May 2019
Procurement Plan Duration: 18 months Advance contracting: Yes eGP: No
A. Methods, Review and Procurement Plan
Except as the Asian Development Bank (ADB) may otherwise agree, the following methods shall apply to procurement
of goods, works, non-consulting services, and consulting services.
Procurement of Goods, Works, and Non-consulting Services

Method Applicability Comments
OCB (Open Competitive Default method Prior review will be applied for all works.
Bidding) for Works
OCB (Open Competitive Default method Prior review will be applied for all goods.
Bidding) for Goods
RFQ (Request for Quotation) Up to $100,000 Post Review
Consulting Services
Method Comments
Quality and Cost Based Selection (QCBS) Default method, for consulting team contracts that do not meet
the criteria of other selection methods.
Consultants’ Qualifications Selection (CQS) To be used for time sensitive assignments with well defined
scope
Individual Consultant Selection (ICS) For individual consultant contracts.
Appendix 4 43
B. List of Active Procurement Packages (Contracts)
The following table lists goods, works and consulting services contracts for which the procurement
activity is either ongoing or expected to commence within the procurement plan duration.
Goods and Works

Estimated
Package General Procurement Bidding Advertisement
Value Review Comments
Number Description Method Procedure Date
($ million)
CW Sea Works for 7.81 OCB Prior 1S1E Q1 2020 Advertisement:
Port 1 reconstruction National,
of Donggala
port Prequalification
of Bidders: No
Domestic
Preference
Applicable: No
Type of bidding
document:
ADB’s SBD
Small Works.

Port 2 reconstruction National,
of Wani port
Prequalification
of Bidders: No
Domestic
Preference
Applicable: No
Type of bidding
document:
ADB’s SBD
Small Works.

Port 3 reconstruction International,
of Pantoloan
port Prequalification
of Bidders: No
Domestic
Preference
Applicable: No
Type of bidding
document:
ADB’s SBD
Large Works
EQ 02 Equipment - 7.46 OCB Prior 1S1E Q2, 2020 Advertisement:

Cargo International,
Handling
Equipment Prequalification
and Training of Bidders: No
44 Appendix 4
Goods and Works

Estimated
Package General Procurement Bidding Advertisement
Number Description Method Procedure Date
($ million)
Domestic
Preference
Applicable: No
Type of bidding
document:
ADB’s SBD
Goods
CW Works - 9.98 OCB Prior 1S1E Q4, 2019 Advertisement:

Airport 1 reconstruction National,
of runway
Prequalification
of Bidders: No
Domestic
Preference
Applicable: No
Type of bidding
document:
ADB’s SBD
Large Works
CW Works - 12.15 OCB Prior 1S1E Q4, 2019 Advertisement:

Airport 2 reconstruction National,
of terminal
and other Prequalification
buildings of Bidders: No
Domestic
Preference
Applicable: No
Type of bidding
document:
ADB’s SBD
Large Works
1S1E = single-stage: one-envelope, ADB = Asian Development Bank, OCB = open competitive bidding, Q = quarter, SBD
= standard bidding documents.
Appendix 4 45
Consulting Services
Estimated
Package General Selection Type of Advertisement
Number Description Method Proposal Date
($ million)
CS 2 Port Design and 4.51 QCBS Prior FTP Q2 2019 Advance
Construction procurement:
Supervision Yes
Consultant
International
advertisement
CS1 Design and 1.25 CQS Prior BTP Q2 2019 Advance

Airport Construction procurement:
Supervision Yes
National
advertisement
CS Individual 0.50 ICS Prior/ Post NA Q1 2019 Assignment/

Individuals Consultant Advertisement:
(Multiple International/
contracts) National
BTP = biodata technical proposal, CQS = consultants’ qualifications selection, FTP = full technical proposal, ICS =
individual consultant selection, NA = not applicable, Q = quarter, QCBS = quality- and cost-based selection.
Appendix 5 47
CONSULTANT TERMS OF REFERENCE FOR PORTS COMPONENT
I. Terms of Reference for Preliminary Design Management Consultant

II. Terms of Reference for Design and Construction Supervision Consultant
III. Terms of Reference for Individual Consultants
48 Appendix 5
I. Terms of Reference for Preliminary Design Management Consultant (PMC)

Services for Port Sector
A. Background
1. Earthquakes and an associated tsunami in late September 2018 caused major damage
at three ports in Central Sulawesi. The damage included marine facilities, backup/storage areas
and buildings. Services including electrical supplies and communications have also been
damaged. The three ports are: (i) Pantoloan, which is the main container facility for the region,
(ii) Donggala, a significant general cargo and bulk port supporting the region and (iii) Wani, which
handles regional cargo and traditional vessels. At all ports the shoreline has changed shape and
position suggesting significant changes to the bathymetry and topography of the area that may
impact marine and shoreside operations. The Government of Indonesia has secured an
Emergency Assistance for Rehabilitation and Reconstruction loan (EARR) from the Asian
Development Bank (ADB), which will finance the rehabilitation, reconstruction and enhancement
of the three ports. The executing agency will be Ministry of Transportation (MOT) with the
Directorate General of Sea Transport (DGST) being the implementing agency. To do this it has
established a Project Implementation Unit (PIU). The services of a Preliminary Design
Management Consultant (PMC) are sought to assist MOT and DGST/PIU in the implementation
of EARR.
B. Objectives
2. DGST requires the services of a Preliminary Design Management Consultant (PMC) to

assist PIU in preparing conceptual engineering designs, revising the master plan for ports in the
region and to support in the recruitment of a Design and Construction Supervision Consultant
(DSC).
C. Scope of Services
3. The scope of services to be provided by PMC shall include, but not be limited to, the
following:
a. Review available data and relevant reports on earthquake and tsunami damage.
b. Review the recommendations of the PIU on the type of port facilities at the three
locations to best serve the future requirements of Central Sulawesi including the
logistical requirements of rehabilitation efforts in the region.
c. Assess the scale, nature and causal mode of damage caused to the port by the
earthquake and tsunami by undertaking physical surveys and structural and
geotechnical analysis of all structures, support areas, buildings and equipment. The
surveys should include bathymetric surveys, side-scan sonar (to locate and map major
debris on the seabed), diver inspection to check integrity of piles and geotechnical
surveys to determine susceptibility to liquefaction and design parameters for
rehabilitation and enhancement works.
d. Prepare interim and long-term port operations plans, budgets and rehabilitation
schedules for each port that are consistent with port masterplan for Palu bay ports.
Such operations plans should include safety and emergency response plans.
e. Based on damage assessment, prepare conceptual engineering designs and
specifications for Donggala, Wani, and Pantoloan ports that include all appropriate
safety and disaster resilience measures.
f. Prepare appropriate environmental and social safeguard assessments in accordance
Appendix 5 49
with ADB’s Safeguard Policy Statement (2009), the environmental assessment and
review framework (EARF) and the Resettlement and Customary Community
Development Framework (RCCDF)).
g. Prepare the Subproject Appraisal Reports (SPAR) for the subprojects in Donggala,
Wani and Pantoloan in conformity with outline provided in Project administration
Manual of EARR.
h. Provide capacity development to PIU and relevant stakeholders on the operations
plan.
i. Recommend measures to enable the project(s) to be delivered as soon as practical to
meet the need to support wider reconstruction in the region.
j. Provide assistance during bid evaluation and contract negotiations for design and
construction supervision consultant (DSC).
4. The duration of the PMC contract is expected to be 12 months.
D. Reports and Deliverables
5. The PMC shall prepare and submit reports in English and Bahasa Indonesia as indicated
in Table 1. Each report shall be produced in four hard copies (three for the PIU and one for ADB)
and three CD-ROM (two for the PIU and one for ADB). Additional copies of CD-ROMs may be
required.
Table 1: Reporting Schedule
Report Description Deadline

Inception Report Comments on the TOR suggesting variation and Within one
observation on issues which may have technical or month of starting
financial implications, or which may affect the the services.
progress of the works, if any.
Description of proposed methodology, works and

staffing schedules.
Monthly Reports A summary of the monthly progress is required 7 days after

together with a plan for the following month. The each month end
report should include details and recommendations
of any hindrances to performance of the work.
Long Term This report shall be in three parts: Within 5 months

Operations Plan
and Conceptual A. Surveys including:
Design
1) Bathymetric surveys with tidal analysis
2) Topographical survey
3) Maps and photos of major debris on the nearby
sea bed from side scan sonar
4) Diver inspection of pile foundations with photos
to check integrity of the piles
5) Visual assessment of all structures, support
areas, buildings and equipment
50 Appendix 5
Report Description Deadline

6) Geotechnical investigation and assessment of
the potential for liquefaction at the ports
B. Interim and long-term port operations plan,

budgets and rehabilitation schedules including
safety and emergency response plans.
C. Recommendations on type and location

within current port working area of all required
facilities and conceptual engineering designs and
specifications. This to include any additional
adjustments to the port master plan (RIP).
Safeguard Environmental and social safeguard assessments Within 7 months
assessments in accordance with ADB’s Safeguard Policy
Statement (2009), EARF and RCCDF.
Subproject SPARs for subprojects in Donggala, Wani and Within 8 months

Appraisal Reports Pantoloan in conformity with outline provided in
(SPAR) Project administration Manual of EARR.
Draft Final Report This report covers all items in the Scope of Within 9 months
Services in draft form for comments by DGST/PIU.
Final Report The final report after incorporating all DGST/PIU Within 11
comments months
E. Requirements
6. An estimate of the staff required with their qualifications and experience is given in Table 2.
Table 2: Staff Requirements
Key Expert Type Qualification Person-

Months
• Degree in engineering
• Preference to be given to candidates with
at professional engineering license or
internationally recognized accreditation
(e.g. Chartered Engineer, Professional
Team Leader / Port
Engineer, or equivalent)
Operations and International 6
Management • At least 20 years of experience covering
port design and construction, port
operations, cargo handling equipment
procurement.
• Ability to prepare reports and otherwise
communicate effectively in English
Appendix 5 51

Months
• Degree in civil engineering
Deputy Project
National • At least 20 years of experience in 9
Manager
managing and administering construction
contracts in the maritime or related
projects with preference
• Preference given to candidates with
exposure to projects financed by
international financing institutions.
Port Design (e.g. Chartered Engineer, Professional
International 3
Engineer Engineer, or equivalent)
• At least 15 years of experience in marine
civil engineering design.
Deputy Port Design
National Engineer, or equivalent) 5
Engineer
• At least 7 years of experience in marine
civil engineering design wit preference
Geotechnical and (e.g. Chartered Engineer, Professional
foundation design International Engineer, or equivalent) 2
engineer • At least 10 years of experience in
geotechnical and pavement design
including liquefaction
Deputy • Degree in civil engineering
National 4
geotechnical and • Preference to be given to candidates with
52 Appendix 5

Months
foundation design at professional engineering license or
engineer internationally recognized accreditation
• At least 10 years of experience in
geotechnical and pavement design with
preference
• Degree in degree in civil engineering, law,
commerce or related field
• At least 10 years of experience including
Procurement 7 years in procurement and preparing
Specialist / National contract documents for internationally 6
Quantity Surveyor funded infrastructure projects.
• Ability to prepare documents/reports and
otherwise communicate effectively in
English
• Postgraduate degree in economics,
finance, or related field
• At least 10 years of relevant experience
Transport working as an economist and/or financial
National 1
economist analyst in port sector with preference
• Degree in environmental science, natural
sciences/engineering or related field
environmental assessment in maritime or
Environment
related infrastructure projects.
Safeguard International 1
Specialist
demonstrated knowledge of ADB’s
Safeguard Policy Statement (2009)
• Degree in environmental sciences, natural
sciences, planning or related field.
• At least 5 years of relevant experience in
and demonstrated familiarity with
Environment
Indonesia’s regulatory framework for
Safeguard National 1.5
environmental assessment and
Specialist
management in maritime or related
infrastructure projects
Appendix 5 53

Months
• Accreditation from the government as an
environmental specialist as per the EIA
Regulations in Indonesia
• Degree in social science or related field
• At least 7 years of experience in social
impact assessment, land acquisition and
resettlement planning for infrastructure
projects. Experience in social safeguards
Social Safeguard monitoring of projects
National 2
Specialist • Preference given to candidates with
F. Consultant Responsibilities
7. The following table indicates responsibilities of the individual experts.
Table 3: Individual Responsibilities
Key Expert Responsibilities

Team Leader / 1) Manage and coordinate the entire team and ensure timely delivery
Port Operations and high quality of the deliverables.
and 2) Review the available data and relevant reports on the earthquake
Management and tsunami damage at the ports.
3) Coordinate activities with PIU, port operators, TKBM and other key
stakeholders
4) Review port masterplan for ports in Palu bay and make
recommendations regarding appropriate amendments
5) Based on review of port masterplan, prepare interim and long-term
port operations plans, including safety and emergency response
plans (port preparation on warning, evacuation plans, training and
exercise requirements etc.), budgets and rehabilitation schedules
for each port taking into account different key stakeholders
including DGST, port operators and TKBM
6) Present key findings of each required report outlined in paragraph
6 above and seek comments and approval as necessary from
PIU.
7) Provide assistance during bid evaluation and negotiations for the
Design and Supervision Consultant (DSC)
Deputy Team 1) Support the Team Leader in execution of their tasks including
Leader facilitation of stakeholder consultations
2) Conduct annual review of progress of the activities following
54 Appendix 5

issuance of final report to ensure implementation of the port
operations plan. Analysis should include description of challenges
faced and proposed solutions.
Port Design 1) Lead all the work related to damage assessments
Engineer 2) Provide the technical input into the survey contracts, supervise
work of survey providers and interpret the results
3) Develop recommendations on the type and location of all required
facilities
4) Prepare conceptual engineering designs, budgets and schedules
Deputy Port 1) Support the international port design engineer in execution of their
Design tasks
Engineer 2) Supervise surveys on site as required
Geotechnical 1) Specify, organize and supervise various geotechnical surveys
and Foundation necessary for design of the facilities.
Design 2) Assess the potential for liquefaction at the ports and recommend
Engineer ground improvement measures if necessary.
3) Carry out conceptual design of the pavement areas
4) Estimate the probable range of pile lengths
Deputy 1) Support the international Geotechnical Engineer in in execution of
Geotechnical their tasks
and Foundation 2) Supervise surveys on site as required
Design
Engineer
Procurement 1) Assist the Port Design Engineer in the preparation of budgets and
Specialist / QS schedules for the rehabilitation works
2) Provide assistance during bid evaluation and negotiations for the
Design and Supervision Consultant (DSC)
3) Procure surveys as required following direction of the Team Leader
and other relevant experts
Transport 1) Prepare economic or/and financial analysis for port subprojects to
Economist ensure that the proposed projects are economically or financially
viable.
2) Prepare relevant sections of the SPARs for the reconstruction of
the ports.
Environment 1) Prepare a consolidated initial environmental examination (IEE)
Safeguard including 3 environmental management plans (EMP) for the
Specialists proposed rehabilitation works at the 3 ports in accordance with the
Environmental Assessment and Review Framework (EARF) and
ADB’s Safeguard Policy Statement (2009).
2) Establish relevant environmental baseline for project area of
influence, including acquisition of additional baseline (marine
ecology, air quality, noise, socio-economic resources) as needed.
3) Ensure meaningful public consultation during IEE preparation.
4) Establish grievance redress mechanism (GRM) in accordance with
the EARF.
5) Provide training to relevant PIU staff and DSC team.
6) Support incorporation of environmental clauses and the EMPs in the
bidding documents for works contracts.
7) Prepare environment monitoring and reporting protocols to be
Appendix 5 55

followed/used by the DSC team during project construction.
Environment 1) Support the international Environment Safeguard Specialist in
Safeguard execution of their tasks
Specialist
(national)
Social 1) Identify social safeguard risks and impacts (for land acquisition and
Safeguards impact on customary communities) based on EARR’s Resettlement
Specialists and Customary Communities Development Framework (RCCDF)
and determine whether Resettlement and Customary Communities
Development Plan (RCDDP), or resettlement plan (RP) must be
prepared
2) Determine if due diligence report and corrective action plan (DDR-
CAP) has to be prepared
3) Prepare socio-economic information and other relevant information
regarding affected peoples
4) Ensure meaningful consultation and recording of the same during
preparation of RCCDP. or RP or DDR-CAP
5) Establish grievance redress mechanism (GRM) in accordance with
the RCCDF.
6) Provide training to relevant PIU staff and DSC team in coordination
with environmental safeguards activities
7) Ensure RCDDP or RP or DDR-CAP is reflected in the bidding
documents
8) Prepare outline for social safeguards monitoring report to be
followed by DSC during implementation
56 Appendix 5
II. Terms of Reference for Design and

Construction Supervision Consultant (DSC) for Port Component
A. Background
1. Earthquakes and an associated tsunami in late September 2018 caused major damage
at three ports in Central Sulawesi. The damage included marine facilities, backup/storage areas
and buildings. Services including electrical supplies and communications have also been
damaged. The three ports are: (i) Pantoloan, which is the main container facility for the region,
(ii) Donggala, a significant general cargo and bulk port supporting the region and (iii) Wani, which
handles regional cargo and traditional vessels. At all ports the shoreline has changed shape and
position suggesting significant changes to the bathymetry and topography of the area that may
impact marine and shoreside operations. The Government of Indonesia has applied for an
Emergency Assistance for Rehabilitation and Reconstruction loan (EARR) from the Asian
Development Bank (ADB), which will finance the rehabilitation, reconstruction and enhancement
of the three ports. The scope of rehabilitation works shall include wharves, approach trestles,
pavements, buildings (maintenance, government, port administration, warehousing), lighting,
control and communications systems, water, waste water, power systems and cargo handling
equipment. The executing agency will be Ministry of Transportation (MOT) with the Directorate
General of Sea Transportation (DGST) being the implementing agency. DGST has established
a Project Implementation Unit (PIU) under the Directorate of Port Affairs to implement the project.
B. Objectives
2. DGST requires the services of a Design and Construction Supervision Consultant (DSC) to assist
PIU in preparing detailed engineering designs and supervising implementation of rehabilitation,
reconstruction and enhancement works at the three ports based on conceptual designs developed
by the Project Management Consultant (PMC) under a separate contract.
C. Scope of Services
3. The services will be performed in two phases: detailed engineering design (DED) and construction
supervision. Duration of the DSC contract is estimated at approximately 30 months based in part
on (i) estimated construction period of 540 days for Pantoloan port and construction period of 510
days for each of Donggala and Wani ports and (ii) plan to procure and install cargo handling
equipment prior to completion of civil works contracts.
4. In the design phase the scope of services to be provided by the DSC will include, but not be
limited to, the following activities:
a. Review the surveys, damage assessments, recommendations and conceptual

engineering designs carried out by the PMC and recommend and supervise any
additional surveys (e.g., boreholes) considered necessary for preparation of DED
b. Develop DED and specifications for rehabilitation works based on the conceptual
engineering designs developed by PMC
c. Prepare bidding documents for rehabilitation works and cargo handling equipment at
the three ports
d. Assist the DGST in the tender process, review the bids and prepare a recommendation
for the preferred bidder
e. Revise and update, as needed, the initial environmental examination (IEE) and the
Appendix 5 57
environmental management plans (EMPs) prepared by the PMC to reflect DEDs for
Pantoloan, Donggala and Wani Ports
f. Consult with Dinas Lingkungan Hidup (DLH) for preparing an amendment to the DELH
(Dokumen Evaluasi Lingkungan Hidup) which is equal to AMDAL for the Pantoloan
port and (ii) updating the existing Dokumen Pengelolaan Lingkungan Hidup (DPLH)
which is equal to UKL-UPL for Donggala and Wani ports
g. Ensure that possible existence of sensitive habitats (coral reef, diving area, and
mangrove stands) in Palu Bay are adequately assessed.
h. Ensure that the updated IEE and EMPs are reflected in bidding documents and
implementation of works contracts for the 3 ports.
i. Provide training to the PIU and DGST staff on implementation of EMP and on operation
of grievance redress process.
j. Update assessments of social safeguards risks and impacts for Pantoloan, Wani and
Donggala Ports.
k. Prepare as applicable Resettlement Plan (RP), Resettlement and Customary
Community Development Plan (RCCDP) depending on the impacts/potential impacts
of the rehabilitation works on the community; or prepare Due Diligence Report –
Corrective Action Plan (DDR-CAP)
l. Ensure RP or RCCDP or DDR-CAR are reflected in the bidding documents of work
contracts for the three ports
m. Conduct meaningful consultation with the affected communities
n. Provide on-the job training on RP/RCCDP/DDR supervision/monitoring and reporting,
grievance redress to the PIU and DGST staff
o. Develop owner’s cost estimate of rehabilitation works and equipment packages and
indicative implementation period in line with overall rehabilitation schedule
5. During the construction phase, DSC will assume the role, power and authorities of the (i)
“Engineer” as set out in the general conditions of contract of FIDIC Pink Book in supervising
implementation of rehabilitation works at Pantoloan port and (ii) “Project Manager” as set out in
the general conditions of contract in ADB’s standard bidding document for small works in
supervising implementation of rehabilitation works at Wani and Donggala ports. Supervision
activities will include but not be limited to the following:
a. Prepare documentation to support DGST for all submissions to be made during the
project implementation for approvals required from other government agencies.
b. Approve contractor's work program, method statements, material sources, CEMP and
health and safety plan and materials extraction and management plan(s).
c. Approve and/or issue working drawings, approving the setting out of the works, and
giving instructions to the contractor.
d. Supervise and review the quality control programs of the contractor.
e. Supervise the construction quality, progress, safety, and cost.
f. Certify interim payment certificates, prepare withdrawal applications and keep records
of any disbursement under the project.
g. Prepare and regularly update the forecast disbursement schedules
h. Conduct testing and inspection of materials and works to ensure compliance with
specifications and giving immediate notice to the contractor in the event that such
materials and works fail to comply with the specifications.
i. Identify any problem areas during project implementation, proposing remedial
actions, and promptly report any outstanding issues to PIU.
j. Conduct field visits and appropriate tests of civil works at regular and appropriate times
during construction, testing and commissioni ng.
58 Appendix 5
k. Regularly inspect and report on contractors’ environment, health and safety (EHS)
performance to ensure the approved CEMP is being implemented. Issue corrective
action requests for non-compliances as required to the contractor. This will require
preparing suitable checklists and monitoring forms that will be completed during the
inspections and included in the progress and semi-annual social and environmental
safeguards monitoring reports.
l. Accept or reject any part or parts of the completed works.
m. Make measurements and keep measurement records as per contract requirements.
n. Maintain records, correspondence, and diaries.
o. Certify work volume and interim certificates for progress payments.
p. Assist the Employer's Representative with the maintenance of consolidated project
accounts, and with preparation of financial statements and withdrawal applications
for submission to ADB.
q. Certify completion of part or all of the works.
r. Periodically check the remaining quantities and undertake constant monitoring of each
contract’s costs.
s. Review and recommend action on variation orders, extensions of time, claims, and
other matters that may come from the contractor.
t. Negotiate with the contractor and recommend to the Employer the rates for any
unscheduled items of work that may arise.
u. Advise PIU on all matters relating to the execution of the works; and assist with
processing the contractor's possible and actual claims.
v. Prepare, at the completion of the contract, a consolidated project completion report in
a format provided by ADB.
w. Check and certify as-built drawings for the works prepared by the contractor.
x. Inspect the works at appropriate intervals during the defects liability period and
certifying the defects liability certificate for issuance.
y. Provide PIU complete records, and inception, monthly, and completion reports.
z. Provide on-site training where required for the PIU field staff on quality assurance and
contract administration.
aa. Provide on-the-job training on construction and CEMP, RP/RCCDP/DDR supervision
to PIU
bb. Assist PIU in ensuring a well-functioning and accessible grievance redress mechanism
(GRM) is established and maintained for timely resolution of complaints during
construction and facilitate the implementation of the consultation and communications
plan.
cc. Ensure that all complaints are properly recorded in a complaint register
dd. Assist PIU in ensuring safeguards compliance during construction in line with the
requirements of ADB SPS, relevant national laws and regulations.
ee. Prepare safeguards inputs to quarterly progress reports and semi-annual safeguards
monitoring reports for submission to MOT and ADB. Assist with local disclosure of
monitoring reports cleared for release DSC will prepare.
ff. Review safety and emergency response plans prepared by PMC. Further, examine
resilience measures that can be implemented. Specific areas within the plans will be
structural inspection capability, methods of testing of engineering structures, cranes,
and other equipment. Temporary repair options that can be used will be developed
and operational alternatives to the ports as well as materials and parts resupply
sourcing plans (pre-negotiated contracts).
Appendix 5 59
D. Reports and Deliverables
6. The DSC shall prepare and submit reports in English and Bahasa as indicated in Table 1.
Each report shall be produced in four hard copies (three for the PIU and one for ADB) and three
CD-ROM (two for the PIU and one for ADB). Additional copies of CD-ROMs may be required.
Table 1: Reporting Schedule
SUBMISSION
REPORT DESCRIPTION DEADLINE
(months)
Inception Comments on the TOR suggesting variation and 1
Report observation on issues which may have technical Within one month
or financial implications, or which may affect the of starting the
progress of the works, if any. services.
Description of proposed methodology, works and

staffing schedules.
Monthly A summary of the monthly progress is required 7 days after each

Reports for each port separately summarizing the work month end
accomplished and any problems encountered,
together with a plan for the following month. The
report should include details and
recommendations of any hindrances to
performance of the work and a schedule showing
progress against approved schedules.
Quarterly For each port, summarize progress achieved, 1 month after

Reports environmental and social safeguard status, each quarter
disbursement and contracting status, compliance
with loan covenants, key issues and solutions,
updated procurement plan and estimated cost to
completion
Draft Final This report covers all items in the Scope of 5

Design Report Services in draft form for comments by PIU
including updated environmental and safeguards
assessments, detailed designs and
specifications, cost estimates, construction
schedules and tender documents
Final Design This report updates the draft incorporating the 6

Report PIU comments
Completion This brief report describes the activities conducted 30

Report by the consultant in the implementation stage
60 Appendix 5
SUBMISSION
REPORT DESCRIPTION DEADLINE
(months)
Semi-annual This report summarizes the project’s compliance 1 month after
environment with the initial environmental examination (IEE), quarter 2 and 4
monitoring the environmental management plans (EMPs)
report and the contractor EMPs (CEMPs); identifies
necessary corrective actions in case of non-
compliances; summarizes monitoring results,
community consultation activities, grievances
received and how these have been addressed.
Semi-annual This report summarized the project’s compliance 1 month after Q2

social with the RP or RCCDP; identify necessary and Q4
safeguards corrective action plan in case of non-compliances
monitoring and prepare due diligence report (DDR);
report summarizes monitoring results, community
consultation activities, grievances received and
how these have been addressed
E. Staff Requirements
7. An estimate of the staff required with their qualifications and experience is given in Table 2.
Table 2: Key Experts Minimum Qualification Requirements
Positions Type Qualification Person-

Months
• At least bachelor’s degree
in civil engineering
• Preference to be given to
candidates with
professional engineering
license or internationally
recognized accreditation
(e.g. Chartered Engineer,
Port Design
International Professional Engineer, or 12
Engineer/Team Leader
equivalent)
• At least 20 years of
experience in marine civil
engineering design
• Ability to prepare reports
and otherwise
communicate effectively in
English
Port Design Engineer National in civil engineering 15
Appendix 5 61

Months
candidates with
Professional Engineer, or
equivalent)
experience in marine civil
engineering design
• Preference given to
candidates with exposure
to projects financed by
international financing
institutions.
candidates with
equivalent)
Geotechnical
/Foundation and
International experience in 6
pavement design
geotechnical
engineer
engineering design
including container
storage area
design and pile
foundations
and otherwise
English
candidates with
Geotechnical Engineer National 6
equivalent)
experience in geotechnical
62 Appendix 5

Months
and pavement design
institutions.
candidates with
Hydraulics Engineer National recognized accreditation 6
equivalent)
experience in p o r t
design
in civil engineering or
related field
experience as Quantity
Surveyor or Contract
Manager covering
preparation documentation
and contract management
including the negotiation of
Contracts/Procurement
International claims 9
specialist/QS
candidates with contract
management experience in
contract management for
internationally funded
• Ability to prepare
documents/reports and
otherwise communicate
effectively in English
Financial management National • At least bachelor’s degree
Specialist in accounting, business
administration or finance
6
experience including 8
years of relevant
experience in financial
management of
Appendix 5 63

Months
internationally financed
• Preference will be given to
those who are certified
public accountants,
chartered accountants or
have other internationally
recognized accounting
accreditation.
and otherwise
English
• At least a bachelor’s
degree in environmental
management, natural
sciences or a related field
experience in
environmental assessment
in maritime or related
Environmental
International infrastructure projects.
Specialist 2
candidates with
demonstrated knowledge
of ADB’s Safeguard Policy
Statement (2009)
and otherwise
English
degree in environmental
management, natural
sciences or a related field
relevant experience and
demonstrated familiarity
with Indonesia’s regulatory
Environmental
National framework for 12
Specialist
environmental
management
candidates with
accreditation from the
government as an
environmental specialist as
per the EIA Regulations in
64 Appendix 5

Months
Indonesia
in social science or related
field
experience in social impact
assessment, land
acquisition and
resettlement planning for
infrastructure projects.
Social Safeguards National • Preference given to 12
specialist candidates with
demonstrated knowledge
of ADB’s Safeguard Policy
Statement (2009)
institutions.
degree in social sciences,
development studies,
gender or a related
discipline
• At least 5 years’
experience in gender-
related work including
gender analysis and
mainstreaming
Gender Specialist National • Preference given to 4
candidate with gender
related experience under
ADB financed project
• Demonstrated familiarity
with relevant policies and
practices in Indonesia
and otherwise
English
Port Engineer/Team
International candidates with 18
Leader Site
Supervision professional engineering
Appendix 5 65

Months
equivalent)
experience in (i) managing
and administering
construction contracts in
the maritime or related
projects and (ii) port
operations, cargo handling,
equipment procurement
and commissioning
and otherwise
English
experience in port
Port Operations and operations, cargo handling
International 6
Management equipment procurement
and otherwise
English
candidates with
Resident Engineer
National Professional Engineer, or 24
(Pantoloan port)
equivalent)
experience in ( i )
managing construction
contracts in the maritime or
related projects and (ii)
container terminal
construction
Resident Engineer in civil engineering
(Donggala and Wani 2 Nationals • Preference to be given to 15
Port) candidates with
66 Appendix 5

Months
equivalent)
experience in managing
construction contracts in
the maritime or related
projects
National Non-key Experts and Support Staff for Construction Supervision
Position Qualification Person-

Months
Material and Geotechnical Degree in civil engineering with at least 7
6
Engineer years of experience in construction
Degree in civil engineering with at least 10
Marine civil engineer years of experience in design and 6
construction of maritime or related projects
Degree in civil engineering with at least 7
Structural Engineer years of experience in building construction. 4
Assistant Resident Engineer: Degree in civil engineering with at least 5
12
Buildings (2) years of relevant experience
Degree in architecture
Architects 3
At least 10 years of experience in port
Degree in architecture of landscaping
Landscape Specialist 3
At least 10 years of experience in port
Survey certification and minimum 5 years
Quantity Surveyor 12
experience in quantity surveying including
Engineering qualification and minimum 3
Surveyors (2) 30
years experience in construction supervision
Relevant degree with at least 10 years’
experience of port logistics and operating
Inspectors (3) and/or designing customs facilities in similar 30
freight and port terminals.
Professional qualification with at least 10
years experience as an English-Indonesian
Translator translator including a minimum of 3 years in 30
technical matters
E. Consultant Responsibilities
8. The following table indicates responsibilities of the individual experts but the Team Leader
has the overall responsibility for the completeness and quality of the assignment and apportioning
the work accordingly between the members of his team.
Appendix 5 67
Table 3: Individual Responsibilities

1) Review and comment on work done by PMC
2) Manage and coordinate the consultant team to ensure
timely high-quality delivery
3) Coordinate with PIU management
4) Approve design parameters and methods
5) Manage design process
Port Design 6) Check and approve all detailed design work
Engineer/Team Leader 7) Check and approve materials and other specifications
8) Prepare design report
9) Review owners estimate for works
10) Review bid documents
11) Coordinate answers to bidders’ queries and provide
general support to DGST during bid process
12) Author bid review recommendations
1) Support Team Leader in all responsibilities
including coordination with all consultant team
2) Prepare submissions to governmental
Port Design Engineer
stakeholders as required
3) Management the main design team and their
work
1) Undertake geotechnical and pavement design
Geotechnical
2) Prepare initial geotechnical and pavement designs
/Foundation and
3) Manage drawing production as required
pavement design
4) Comment on contractors’ proposals for construction
engineer
1) Advise on contractors’ tender queries
2) Provide geotechnical advice to design team
3) Review site investigation work and detail soil parameters
Geotechnical Engineer to be used within the detailed design
4) Prepare earthworks specification as required
5) Review pavement designs
1) Pavement layout design
2) Prepare drainage designs (surface and sewage)
Hydraulics Engineer 3) Manage drawing production
4) Comment on contractors’ proposals for construction
5) Advise on contractors’ tender queries
1) Assist PIU in preparing procurement documents in line
with ADB procurement policies and regulations;
2) Assist PIU in procurement of the packages specified in
procurement plan and build capacity of MOT’s
procurement team;
Contracts/Procurement
3) Support PIU through bid submission, bid evaluation,
specialist
contract negotiation, contract signing and contract
administration phases
4) Set up a procurement management tracking system for
the PIU that would monitor the implementation of
procurement activities;
68 Appendix 5

5) Provide inputs on procurement related matters to the
team leader for preparing consultant’s report.
6) Review and assess all financial claims
7) Review and assess all amendments to works
8) Provide contractual advice and support
Financial management 1) Assist PIU in preparing good quality and timely submission
Specialist of the monthly, quarterly and annual project financial
statements
2) Assist PIU in managing fund flow in accordance with
component and expenditure categories funded by the
project
3) Assist PIU in preparing annual budgets for project activities
4) Assist PIU in evaluating invoices submitted by contractors
and convert them to applicable withdrawal applications in
ADB’s required format
5) Monitor and update status of project financial expenditures
per loan categories/components from time to time
6) Identify any issues in the financial management system for
project implementation and recommend measures to
address the issues identified
7) Develop financial management system and update it
regularly
1) Support the PIU and DGST during review and supervision
of site-specific contractor environmental management plan
(CEMP).
2) Review and clear the CEMP and health and safety plan.
3) Regularly inspect and report on Contractors’ environment,
health and safety (EHS) performance to ensure the
approved CEMP is being implemented.
4) Issue corrective action requests for non-compliances as
required to the Contractor.
5) Provide on-the-job training on construction and CEMP
Environmental supervision to PIU.
Specialist 6) Assist PIU in ensuring a well-functioning and accessible
(International and grievance redress mechanism (GRM) is established and
National) maintained for timely resolution of complaints during
construction and facilitate the implementation of the
consultation and communications plan. Ensure that all
complaints are properly recorded in a complaint register.
7) Provide inputs on EMP implementation in the quarterly
progress reports; prepare and submit to MOT and ADB
semi-annual environment safeguards monitoring reports.
Assist with local disclosure of monitoring reports cleared
for release.
8) Contribute to environment, health and safety sections of
the project completion report.
1) Assess social safeguards risks and impacts for Pantoloan,
Social Safeguard
Wani and Donggala Ports
Specialist
2) Prepare Resettlement Plan or RCCDP depending on the
Appendix 5 69

impacts/potential impacts of the rehabilitation works on
the community; or prepare Due Diligence Report –
Corrective Action Plan (DDR-CAP) as required
3) Ensure RP or RCCDP or DDR-CAP are reflected in the
bidding documents of work contracts for the three ports
4) Conduct meaningful consultation with the affected
communities
5) Provide on-the job training on RP/RCCDP/DDR
supervision/monitoring and reporting, grievance redress to
the PIU and DGST staff
6) Assist PIU in preparing and executing a project awareness
campaign in the community
7) Regularly inspect the work of contractor related to land
acquisition if any
8) Issue corrective action plan for non-compliance as
required to the contractor
9) Provide inputs on RP or RCCDP implementation and/or
DDR in the quarterly progress reports; prepare and submit
to MOT and ADB semi-annual social safeguards monitoring
reports. Assist with local disclosure of monitoring reports
cleared for release.
1) Conduct gender analysis and provide recommendations
on safety standards for 3 ports with gender responsive
and inclusive design features;
2) Support GAP implementation, monitoring and reporting
(see ADB Gender Tip Sheets No. 3, 4 and 5 available
online)
3) Ensure that PIU translates the GAP into Bahasa Indonesia
and distributes it to all key stakeholders including at the
local levels during the first quarter
4) Provide orientation and regular briefings on GAP and
related requirements for the PIU, consultants and
contractors
5) Integrate gender sensitive indicators from the Design
Monitoring Framework (DMF) and the GAP into the Project
Gender Specialist Performance Management System (PPMS)
6) Support PIU in ensuring relevant GAP activities are
integrated into the project annual work plans and budget
7) Build capacity through delivering awareness raising and
training sessions and mentoring of PIU and other
stakeholders in gender equality in disaster rehabilitation
and reconstruction, and on the gender requirements of the
project
8) Support quarterly monitoring and reporting to ADB on the
progress of GAP implementation
9) Conduct field trips to monitor GAP implementation and
achievement of gender targets
10) Work with the M&E consultants, Gender Focal Points, and
multi-media specialist to gather and analyze sex-
disaggregated quantitative data and qualitative information
70 Appendix 5

on the gender impacts of project interventions on
beneficiaries (e.g., via success stories, case studies and
quality of life changes) of women, children, people with
disability, and the elderly. Human stories need to be
collected during project implementation for inclusion in the
project completion report to document achievement of
gender equality results/outcomes;
11) Provide support for ADB review mission teams to ensure
that GAP implementation is being adequately assessed
and reported on
12) Prepare the draft Gender Appendix and required gender
inputs for the project completion report to be submitted at
project completion (in line with the ADB Gender Tip Sheet
No. 5)
1) Take overall responsibility for site supervision contract and
program management for all contractors and procurement
Port Engineer/Team including design approval and quality control
Leader Site 2) Provide support and advice to DGST during
Supervision implementation of contract
3) Ensure all supervision services are supplied to a high
standard
1) Support Team Leader in all responsibilities
2) Liaise between contractor, supervision team and port
Port Operations and
operators in Pantoloan, Donggala and Wani.
Management
3) Provide all reporting and submissions required by DGST to
others
1) Manage site supervision and delivery of works at
Resident Engineer Pantoloan
(Pantoloan port) 2) Ensure all services are delivered within the context of
works at Pantoloan
1) Manage site supervision and delivery of works at Wani and
Resident Engineer Donggala
Donggala 2) Ensure all services are delivered within the context of
works at Donggala
1) Manage site supervision and delivery of works at Wani and
Resident Engineer Donggala
Wani Port 2) Ensure all services are delivered within the context of
works at Wani
Appendix 5 71
III. Individual Consultants Terms of Reference for Ports
1. Port Operations Specialist (1 position, 12 person-months, international)
The consultant should be a graduate in civil engineering with at least 20 years experience
in port operations in senior management positions and at least 10 years of port operations
experience in Indonesia. Preference will be given to candidates with experience in preparing port
emergency response plans and dealing with projects funded by Multilateral Development Banks.
The consultant’s tasks shall include:

(i) Support review of Port Masterplan
(ii) Support PIU in DGST on port reconstruction and expansion planning
(iii) Advise on deeply integrating transport component of EARR with overall
reconstruction plan for Central Sulawesi
(iv) Monitor quality of conceptual and detailed designs prepared by preliminary design
management and design and construction supervision consultants respectively
(v) Support timely procurement of consulting services, works and equipment
packages to be undertaken by PIUs in 2019 in conformity with ADB procurement
policy.
(vi) Support preparation of port emergency response plans
(vii) Lead capacity building workshops covering the following: port design, port
planning, port operations port emergency response planning and other related
topics.
2. Financial Management Specialist (1 position, 12 person-months, national)

The consultant should have a minimum of bachelor’s degree in accounting, finance or
another relevant field. They should also have at least 10 years of experience in setting up and
operating financial management systems associated with projects funded by multilateral funding
agencies.
The tasks of the consultant will include:

(i) Review and ensure compliance with covenants and, other requirements with
respect to financial management, in the financing agreement;
(ii) Ensure that all financial procedures are complied with;
(iii) Lead capacity development workshops to ensure familiarity with ADB’s policy and
procedures on financial management;
(iv) Assist in setting up the project’s cost control and accounting system to record and
monitor the project expenditure and provide the information that is accurate and
up-to-date and in line with the government accounting system;
(v) Assist in setting up a system for authoring and approving expenditures, for
maintaining books of the accounts and for classifying, recording and reporting
transactions;
(vi) Assist in formulating the budget to ensure timely inclusion of funds for DIPA and
the disbursements in accordance with established procedures and practices;
(vii) Assist in preparing monthly, quarterly and annual project financial statements
(accrual-basis), both in Bahasa Indonesian and English. Accrual-based financial
statements include, statement of financial position (balance sheet), statement of
financial performance (income statement, a statement of cash flows, a statement
of changes in net assets/equity (where applicable), a summary of expenditures
(where applicable), statement of budgeted versus actual expenditures, significant
72 Appendix 5
accounting policies and explanatory notes, and any additional schedules agreed;
(viii) Prepare manual and templates for preparing project financial statements;
(ix) Assist the PIU in preparing and analyzing budget projection (contract awards and
disbursement), managing funds flow and monitoring utilization of budget allocation
in accordance with component and expenditure categories funded by the project;
(x) Assist the PIU in evaluating invoices submitted by contractors and convert them to
applicable withdrawal applications in ADB format;
(xi) Identify any issues in the financial management system for project implementation
and recommend measures to address the same;
(xii) Develop project performance management system and update it regularly.
3. Transport Economist (1 position, 6 person-months, national)
The consultant should be a postgraduate in economics, finance, or related field with

excellent analytical and economic evaluation skills gained from experience in projects of the
Indonesian government and multilateral institutions. He/she should have at least 10 years of
relevant professional work experience in working as economist and/or financial analyst in
transport sector, with solid understanding of economic and financial factors related to ports project
development.
The tasks will include:

(i) Reviewing policy and planning issues related to the project and subprojects and
providing support in discussions with other departments within the Indonesian
Government.
(ii) Reviewing the pre- and post-earthquake traffic patterns, assessing future
requirements for the Palu region, and recommending a coordinated plan for the
three ports. In particular to determine what facilities at Donggala and Wani would
now best integrate with an expanded Pantoloan and suit the future traffic
requirements of Central Sulawesi including the requirements to support the
reconstruction efforts in the region.
(iii) Supporting the development of systems for the collection and monitoring of
economic and operational data.
(iv) Forecasting port traffic volumes and logistics costs including the study and
monitoring of sea-freight charges.
(v) Preparing economic or/and financial analysis for port subprojects to ensure that
the proposed projects are economically or financially viable.
(vi) Reviewing and supporting the preparation of the Subproject Appraisal Reports
(SPARs).
4. IT Specialist (1 position, 12 person-months, national)
The consultant should be a graduate in IT or a related field with experience in projects of

the Indonesian government and multilateral institutions. He/she should have at least 5 years of
relevant professional work experience.
The tasks will include:

(i) Setup and maintain IT systems that support the management of the project and
subprojects.
(ii) Develop systems that support the collection and monitoring of data related to port
operations and planning.
(iii) Develop a digital archive capability for port information including geographical and
Appendix 5 73
technical information. This should be easy to access and have open format
capability to ensure all forms of data can be integrated and searched.
5. Procurement Specialist (1 position, 12 person-months, national)
The candidate shall have minimum of at least bachelor’s degree in civil engineering,
business administration, or related fields with minimum 10 years in procurement of public
infrastructure. The candidate shall be familiar with national public procurement practices and
procedures, and possess at least 7 years of procurement experience under ADB or WB funded
projects. The candidate should be able to write documents/reports and otherwise communicate
effectively in English.
The scope of the services shall include, but not be limited to, the following tasks:
(i) Support the PIU in drafting of detailed terms of reference for EARR funded
Preliminary Design Management Consultants and Design and Supervision
consultants and Request for Proposals in line with ADB Procurement Policy and
Regulations;
(ii) Provide advice to PIU and POKJA to ensure evaluation of consultant proposals is
conducted in accordance with ADB Procurement Policy and Regulations;
(iii) Set up a procurement management tracking system for the PIU that would monitor
the implementation of procurement activities;
(iv) Assist the PIU in managing project procurement activities so the contracts are
awarded timely;
(v) Act as resource person in capacity building workshops to ensure familiarity with
ADB procurement policy and procedures.
74 Appendix 5
CONSULTANT TERMS OF REFERENCE FOR AIRPORT COMPONENT
I. Terms of Reference for Design and Construction Supervision Consultant

II. Terms of Reference for Individual Consultants
Appendix 75
I. Terms of Reference for the Design and Supervision Consultant for Reconstruction
and Rehabilitation of Mutiara Sis Aljufri Airport
A. Background
1. The Central Sulawesi Province of Indonesia was hit by a massive natural disaster due to
earthquake and tsunami on 28 September 2018. This catastrophe resulted in loss of human
lives, destruction of property and severe damage to the public infrastructure, including roads,
hospitals and medical centers, schools, ports and airport. The airport damage includes: (i) the
airside of the airport, i.e., runway, airstrip, and related mechanical/electrical equipment and (ii)
the landside comprising terminal building, supporting buildings, and the related infrastructure
facilities. The Government of Indonesia has applied for an Emergency Assistance for
Rehabilitation and Reconstruction loan (EARR) from the Asian Development Bank (ADB), which
will support the rehabilitation and reconstruction of the Palu airport. The Executing Agency will
be Ministry of Transportation (MOT) and Directorate General of Civil Aviation (DGCA) will be the
Implementing Agency for the airport component. Services of a Design and Supervision
Consultant (DSC) are sought in order to prepare detailed design and supervise rehabilitation
and reconstruction works.
2. DGCA finished emergency airside and land side repairs to the airport in December 2018.
B. Project Organization.
3. The Project Organization is shown in Fig.1. DGCA will establish a Project Implementation
Unit (PIU) at the Directorate for Airports. The PIU will report to the Central Project Management
Unit (CPMU) at the Secretariat General of MOT office.
Figure 1 – Project Organization Structure
Central Project Management Unit

(CPMU
Directorate General for Civil

Aviation (DGCA)
Project Implementation Unit (PIU) at the Directorate for Airports
Design and Construction Individual Consultants

Supervision (DSC) Team
Airside Civil Works Contractor Landside Civil Works Contractor

aqzactive of the Assignment
76 Appendix 5
C. Objectives
4. The objectives of the DSC assignment is to (i) prepare detailed engineering design (DED)
documents, (ii) assist in the preparation of bidding documents, support the bid evaluation and
contract negotiation process, (iii) undertake construction supervision of the works and (iv) provide
project management services, including financial management and safeguards monitoring
reporting.
D. Scope of Services.
5. The scope of services of the DSC includes but is not limited to the following:
1. Preparation of DED
6. The DSC shall review the existing concept design and prepare the DED incorporating
climate and disaster resilience features, in compliance with prevailing codes, standards, and
other applicable regulations, notably ICAO Annex 14. DED package shall consist of “Issued for
Construction” Drawings, Specifications, Engineering Documents and a detailed cost estimate.
The following shall be taken into consideration during preparation of DED:
a. DED for Airfield Work
• Reconstruction and geometry improvement of the runway TH15 and reconstruction

of runway TH33
➢ Survey the runway to determine discrepancies with ICAO recommended cross
slopes.
➢ Improvement of turning area of runway TH15;
➢ Conduct structural inspection of drainage box culvert system running
underneath the runway to assure structural integrity.
➢ Complete comprehensive soil testing program for the backfilled area of TH 15
and TH 33 to determine the compaction levels and California Bearing Ratio
(CBR) of the installed backfill
➢ Complete full depth repair for the 250 meter lengths of the runway TH 15 and
TH 33. Consider use of geo-grids on both thresholds but especially the one
closest to the liquefaction site.
➢ Reshape the runway strip to ICAO recommended slopes providing rapid
drainage for the runway
• Construction of 7.5m paved shoulders on each side of runway as per ICAO Annex 14
to support 60% of the max landing load of “C” aircraft
• Improvement of apron; and,
• Restoration of mechanical and electrical utilities in the airside.
b. DED for Buildings and infrastructure Work
• Rehabilitation of the terminal building

➢ Pay special attention to reinforcing details for the top and bottom of the
columns to assure proper confinement. Use modern seismic design
consideration (i.e. strong column-weak beams) to avoid a shear failure
(damage to the top and bottom of the columns) in a future earthquake
event.
Appendix 77
➢ Incorporate nonstructural seismic restrains for all installed elements

(e.g., lighting, AC).
• Rehabilitation of administration building
• Reconstruction of Airport Rescue and Fire Fighting facility truck bay and living
quarters, compliant to the latest version of the Indonesia seismic code.
• Construction of PKP-PK building
• Construction of multipurpose building
• Rehabilitation of official residences
• Construction of operational building
• Construction of other Supporting Facilities
2. Preparation of bidding documents in accordance with ADB Procurement

Policies and Regulations
3. Support to the Procurement Committee (POKJA) in Bidding of Civil Works

• Ensure the bidding documents are accurate and ready for bidding.
• Ensure timely bidding process;
• Participate in pre-bid meeting and assist in addressing inquiries from bidders;
• Participate in the Contractor Evaluation, and selection process of the qualified
Contractor;
• Respond to clarification queries from bidders;
• Review adequacy of the Quality Assurance plan, Environmental and Operational
Health Plan and Implementation Plan developed by the contractors
• Prepare procurement summary reports.
4. Construction Supervision
7. During the construction phase, DSC will assume the role, power and authorities of the
“Engineer” as set out in the general conditions of contract of FIDIC Pink Book in supervising
implementation of rehabilitation works. Supervision activities will include but not be limited to the
following:
• Review work plan submitted by the contractors prior to commencing the works;
• Ensure that contractors have a functioning quality assurance system;
• Ensure that project implementation in all aspects is in compliance with various
laws/Acts concerning the safety requirements and labour welfare;
• Supervise airside and landside works including rehabilitation and reconstruction of
runway, taxiway, airstrips, terminal building rehabilitation, installation of the
mechanical and electrical works, and IT, reconstruction of supporting infrastructure
facilities, and ensure that the technical specification meets the requirement;
• Monitor the project schedule, milestones and manpower requirements, to ensure
the timely completion of the works; apply customary project control methodology.
• Ensure that the construction methods as proposed by the contractors are in
compliance with the requirements and appropriate;
• Certify achievement of the contractual milestones, and the satisfactory quality of
the progress in every step, in line with the progress milestones;
• Regularly inspect and report on Contractors’ environment, health and safety
(EHS) performance to ensure the approved EMP is being implemented. Issue
corrective action requests for non-compliances as required to the Contractor.
78 Appendix 5
• Inspect the works on final completion before hand over and indicate any
outstanding work that needs to be carried out by the contractors; witness and verify
all mandatory tests and inspections completed by the Contractor;
• Recommend approval of all submittals issued by the Contractor;
• Analyze and issue recommendations for Variation Orders (Change Orders)
submitted by the Contractor; or, as required by the project.
• Ensure that the contractors submit as-built drawings prior to the request for
certification of completion of the works;
• Issue certificate of completion, prepare provisional Taking Over (PHO) report, and
final hand over (FHO) report once defects have been rectified.
5. Project Management
8. The DSC shall assist the PIU in day-to-day management by undertaking among others
the following tasks:
• Prepare and maintain the Project Master Schedule for project implementation of
DGCA component;
• Closely monitor project implementation of DGCA component;
• Assist the PIU in preparing annual budget allocation request in a timely manner in
accordance with the government’s budgeting cycle;
• Assist the PIU and PMU in preparing contract awards and disbursement
projections;
• Assist the PIU in managing fund flow in accordance with component and
expenditure categories funded by the project;
• Assist the PIU in examining invoices submitted by contractors;
• Assist acquisition of required permits from the national and local government prior
to commencing the construction;
• Reflect the initial environmental examination (IEE) and the environmental
management plan (EMP) in bidding documents of works contracts;
• Prepare unaudited project account to ensure that the project financial reporting is
ready for external audits; and
• Prepare monthly, quarterly, semi-annual safeguards, annual and final reports, and
other reports that may be required during project implementation.
E. Staffing
9. The tables below specify expert inputs from national consultants required under the DSC
contract.
Table 1: Composition and Estimated Inputs of

Key Experts During Design Phase
DESIGN PHASE Input Qualifications

Key Experts (Person-
Months)
Senior Design Structural 4 • Bachelors degree in Civil/Structural
Engineer/Team Leader. engineering
Appendix 79

Months)
• At least 15 years’ experience in structural
design of high occupancy commercial
buildings; with strong seismic engineering
background.
• Prior experience leading design supervision
assignments.
• Proficient in the use of Structural Analysis and
Design Engineering Software (emphasis on
ETABS)
• Preference to be given to candidates with (i)
professional engineering license or
internationally recognized accreditation (e.g.
Chartered Engineer, Professional Engineer, or
equivalent) and (ii) experience working in
internationally financed projects (iii) Prior
Airport Terminal Design Experience.
Project Architect 3 • Bachelors degree in Architecture
• At least 10 years of experience in design of
high occupancy buildings
proven knowledge of international building
codes (ii) knowledge of standards of
aerodrome designs, including ICAO Annex 14,
IATA Terminal Design Standards.
Electrical Engineer 2 • Bachelors degree in Electrical Engineering
electrical distribution systems.
proven knowledge of international electric
codes (e.g NEC) (ii) prior work on operational
facilities; (iii) candidates with professional
engineering license or internationally
recognized accreditation (e.g. Chartered
Engineer, Professional Engineer, or
equivalent)
Mechanical Engineer 2 • Bachelors degree in Mechanical Engineering
mechanical systems for buildings.
proven knowledge of international mechanical
engineering codes (e.g ASHRAE, NFPA) (ii)
prior work on operational facilities; (iii)
candidates with professional engineering
license or internationally recognized
80 Appendix 5

Months)
accreditation (e.g. Chartered Engineer,
Professional Engineer, or equivalent)
Structural Engineer 3 • Bachelors degree in structural engineering
• At least 10 years of experience in structural
design.
Chartered Engineer, Professional Engineer,
or equivalent)
Civil / Geotechnical 2 • Bachelors degree in Civil engineering
Engineer (Pavement) • At least 10 years of experience in Pavement
design.
Chartered Engineer, Professional Engineer, or
equivalent); (ii) Knowledge of FAAFARFIELD
design; (iii) use and application of GeoGrids
for Pavements.
Geodetic Engineer 2 • Degreed in geodetic engineering with
demonstrated design work experience in
undertaking geodetic surveys and design for
airport or road projects. Appropriate
experience will include topographical mapping
and geometric runway design.
• 5 years of relevant experience working on
topographical surveys.
• Must be thoroughly familiar with the
procedures in use of Global Information
Systems (GIS) and CAP 232 –Aerodrome
Survey Information and ICAO surveying
requirements.

Chartered Engineer, Professional Engineer,
or equivalent)
Procurement and Contract 3 • Bachelors degree in degree in civil

Specialist engineering, law, commerce or related field
• At least 7 years of experience in procurement
and contract management for international
funded infrastructure projects.
• Ability to prepare documents/reports and
otherwise communicate effectively in English
Appendix 81

Months)
Cost Engineer 1 • Bachelors degree in Civil-Cost engineering.
• At least 5 years’ experience in building
material, labor and equipment take off. Strong
background as a cost estimator
Financial Management 4 • Bachelor’s degree in accounting, business
Specialist administration or finance
• At least 8 years of relevant experience in
financial management of internationally
financed construction projects
• Preference will be given to those who are
certified public accountants, chartered
accountants or have other internationally
recognized accounting accreditation.
Environmental Specialist 1 • Bachelors degree in environmental
management, natural sciences or a related
field
• At least 5 years of relevant experience and
demonstrated familiarity with Indonesia’s
regulatory framework for environmental
management
demonstrated knowledge of ADB’s Safeguard
Policy Statement (2009)
accreditation from the government as an
environmental specialist as per the EIA
Regulations in Indonesia
Gender Specialist 1 • Bachelors degree in social sciences,
(National) development studies, gender or a related
discipline
• At least 5 years experience in gender-related
work including gender analysis and
mainstreaming
• Preference given to candidate with gender
related experience under ADB financed project
• Demonstrated familiarity with relevant policies
and practices in Indonesia
82 Appendix 5

Key Experts During Supervision Phase
SUPERVISION PHASE Input Qualifications

Months)
Senior Civil (Construction 18 • Bachelors degree in Civil Engineering/
Management) Engineer/Team Construction Management
Leader. • At least 15 years of experience in
project management, with strong
construction engineering background.
• Prior experience leading construction
supervision assignments preferably in
the airport sector and/or high
occupancy commercial buildings.
• Preference to be given to candidates
with (i) professional engineering
accreditation (e.g. Chartered
equivalent) and (ii) experience working
in internationally financed projects (iii)
Prior Airport Construction Experience.
Structural Engineer 8 • Bachelors degree in civil/structural
engineering
• At least 10 years’ experience working
on structural construction
• Knowledge of seismic engineering.
Geodetic Engineer /Surveyor 6 • Degreed in geodetic engineering/
Surveying with demonstrated work
experience in undertaking geodetic
surveys for airport or road projects.
Appropriate experience will include
topographical mapping and geometric
runway design.
• 5 years of relevant experience working
on topographical surveys.
• Must be thoroughly familiar with the
procedures in use of Global
Information Systems (GIS) and CAP
232 –Aerodrome Survey Information
and ICAO surveying requirements.
with (i) professional engineering
Appendix 83

Months)
equivalent)
Project Architect 8 • Bachelors degree in building

architecture
• At least 5 years of experience in design
and supervision of building construction
Mechanical Engineer 8 • Bachelors degree in mechanical

engineering
supervising buildings’ mechanical
installation, i.e., escalators, lifts, air
conditioning,
• Experience in mechanical installations
for large commercial buildings or
airport related installations will be
preferable.
with professional engineering license
or internationally recognized
equivalent)
Electrical Engineer 8 • Bachelors degree in Electrical
Engineering
supervising buildings’ electrical
installation,
• Experience in electrical systems for
airport related installations will be
preferable.
with professional engineering license
or internationally recognized
equivalent)
Civil/Geotechnical Engineer 6 • Bachelors degree in civil or
(Pavements ) geotechnical engineering.
• At least 10 years of experience in earth
works and airport pavements
with professional engineering license or
84 Appendix 5

Months)
Cost and Quantity Surveyor 8 • Bachelors degree in civil engineering.
• At least 8 years of overall engineering
experience in of which at least 5 years
of experience as construction cost
estimator or quantity surveyor for large
projects.
Financial Management Specialist 14 • Bachelor’s degree in accounting,
(National) business administration or finance
in financial management of
internationally financed construction
projects
• Preference will be given to those who
are certified public accountants,
chartered accountants or have other
internationally recognized accounting
accreditation.
Environmental Specialist (National) 2 • Bachelors degree in environmental
management, natural sciences or a
related field
and demonstrated familiarity with
Indonesia’s regulatory framework for
environmental management
accreditation from the government as
an environmental specialist as per the
EIA Regulations in Indonesia
Gender Specialist (National) 2 • Bachelors degree in social sciences,
development studies, gender or a
related discipline
• At least 5 years experience in gender-
related work including gender analysis
and mainstreaming
• Preference given to candidate with
gender related experience under ADB
financed project
Appendix 85

Months)
• Demonstrated familiarity with relevant
policies and practices in Indonesia
Procurement Specialist 6 • Bachelors degree in degree in civil
engineering, law, commerce or related
field
procurement and contract management
for international funded infrastructure
projects.

Non-Key Experts
Non-Key Experts Input Qualifications

(Person-
Months)
Chief Supervisor (National) 18 Bachelors degree in civil engineering or
equivalent, with at least 10 years of
experience in construction supervision of
airports and building projects.
Supervisor (Civil Engineering) 18 Bachelors degree in civil engineering or
(National) equivalent with at least 5 years of
experience in supervising infrastructure
construction.
Supervisor (Architects) (National) 18 Bachelors degree in architecture or
equivalent or with at least 5 years of
experience in supervising building
construction.
Supervisor (Mechanical/Electrical) 18 Bachelors degree in electrical or
(National) mechanical engineering or equivalent with
at least 5 years of experience in
supervising M/E installations and works in
building construction.
86 Appendix 5

Supporting Staff
Support Staff Input Qualifications

(Person-
Months)
CAD Operators (2 persons, 3 months 24 Polytechnic degrees or equivalent with 5
for design stage, 1 persons, 18 year experience as CAD operators
months for supervision stage)
Technical Writer 3 Bachelor degree in technical field, having

10 years prior experience writing
construction specifications
Administration Assistant/Secretary 27 Academy degree or equivalent with 10
year experience as project administration
assistant
Office Manager 24 Bachelor degree in any fields with 5 year
experience as office manager
Drivers 24 10 year experience as driver, possesses
driving license A
Security Guard (2 persons) 48 10 year experience as security guard
F. Consultant Responsibilities
10. Responsibilities of individual experts during design and supervision phases are specified
below.
1. Design Phase
(i) Senior Design Structural Engineer/Team Leader. Responsible for leading the
design team to develop DED from the existing concept design. The main
responsibility of this professional will be to harmonize the design activities
coordinating all involved engineering disciplines to produce a coherent buildable
package considering the spatial requirements for the installation of each
discipline. Coordinate with the PIU for a timely completion of the DED ensuring
that the objective of this TOR is fulfilled to the satisfaction of the PIU, and ensure
timely deliverable outputs. The Team Leader will also supervise the construction
works in the airside and landside. The Team Leader shall provide technical
guidance to all members of the team. S/he will have overall responsibility in
technical advisory, management and monitoring all tasks under the contract,
setting up technical guidance and standards as necessary. The responsibilities of
the consultant shall include, but not be limited to, the following:
• Maintain close contact with the PIU and relevant governmental stakeholders to
ensure that the design phase of the contract is implemented in accordance with
the TORs;
Appendix 87
• Lead the consultant team in coordination of inputs and review and management
of individual outputs of various the experts to produce harmonized engineering
packages;
• Review and revise DED documents as necessary to ensure their compliance
with applicable airport building codes, standards, and regulations, notably ICAO
Annex 14;
• Support PIU in tendering all construction and implementation packages under
the Project;
• Chair weekly meetings with stakeholders;
• Ensure that all provisions of the TOR are fulfilled to the satisfaction of PIU;
• Ensure compliance with deliverable and reporting requirements; and
• Support capacity building programs focused on preparation of disaster resilient
designs and emergency response planning.
(ii) Project Architect: The expert is responsible for retrofitting and adapting the
architectural features of the architecture to the modified structure of the Passenger
Terminal. Responsible for providing seismic support details for the nonstructural-
architectural elements of the project. Responsible for designing the details of the
architectural features of the Terminal to the modified structure while maintaining
the existing architectural character of the project. The tasks of project architect
include, but are not limited to, the following:
• Design all architectural works related to the refurbishing of the buildings,
ensuring that the materials, methodology, and phasing of the works are in line
with technical specifications and agreed work methodology.
• Selection of architectural materials in consultation with the PIU and to ensure
proper installation of the architectural works
• Research and specify, in a clear concise manner, the responsibility of the
Construction Contractor for all permitting requirements for the implementation
project.
• Ensure construction safety and environmental considerations are included in
each step of the design;
• Serve as Deputy Team leader responsible for supporting the Team leader in the
assembly and coordination of all engineering disciplines to produce coordinated
engineering packages.
(iii) Electrical Engineer Responsible for refurbishing and adapting the existing
electrical system to the modified structure and architecture. Responsible for
providing seismic support details for the nonstructural electrical elements,
installations and equipment elements of the project. Responsible for designing
work sequences that minimize the impact to the airport operational facilities. The
tasks of the expert include, but are not limited to, the following:
• Design the electrical adaptations and refurbishing works related to the

reconstruction of the buildings. Develop detail designs, specifications, work
88 Appendix 5
methodology, and phasing of the works that will minimize the effects of the works
to the continued operation of the Terminal Building.;
• Select of materials and electrical equipment in consultation with the PIU and to
ensure proper installation of the architectural works
Construction Contractor for all electrical work permitting requirements for the
implementation project.
• Ensure construction safety and environmental considerations are included in each
step of the design;
• Define all test requirements to certify equipment and installations.
(iv) Mechanical Engineer Responsible for refurbishing and adapting the existing
electrical system to the modified structure and architecture. Responsible for
providing seismic support details for the nonstructural electrical elements,
installations and equipment elements of the project. Responsible for designing
work sequences that minimize the impact to the airport operational facilities. The
tasks of the expert include, but are not limited to, the following:
• Design the electrical adaptations and refurbishing works related to the

reconstruction of the buildings. Develop detail designs, specifications, work
to the continued operation of the Terminal Building.;
• Select of materials and mechanical equipment in consultation with the PIU and to
ensure proper installation of the mechanical works
Construction Contractor for all mechanical work permitting requirements for the
implementation project.
step of the design;
• Define all test requirements to certify equipment and installations.
(v) Structural Engineer Responsible for refurbishing and adapting the existing
structural system to the modified structure of the concept design. Provide
structural engineering design and analysis software support (ETABS) to verify the
seismic adequacy of the modified structure, reducing sway and deflections to
allowable levels. Review adequacy and efficiency of the other disciplines seismic
support details for the nonstructural elements, installations and equipment for the
project. Responsible for designing work sequences that minimize the impact to
the airport operational facilities. The tasks of the expert include, but are not
limited to, the following:
• Design the structural details, adaptations and refurbishing works related to the
reconstruction of the buildings;
• Select structural elements and connections; develop specifications, work
to the existing operational Terminal Building;
• Ensure coordination with all other disciplines to avoid interferences and conflicts
during the installation and constructions processes;
Appendix 89

step of the design;
• For all structural steel, design connections minimizing the use of full penetration
welds that require special inspection and certification qualifications.
• Define all test requirements and certification requirements for welded elements.
(vi) Civil/Geotechnical Engineer (Pavements) Responsible for the design of the

reconstructed areas for the runway in accordance to FAA software design
FAARFIELD for the airfield projected aircraft mix for the next 20 years. Review the
concept design and use the information to develop detailed engineering drawings
and specifications for the construction project. Consider the use of GEOGRIDS
(mechanical reinforced base and sub-base structures) to reduce time and
materials required to complete the reconstruction of the runway. The tasks of the
expert include, but are not limited to, the following:
• Review geotechnical engineering data for the runway backfilled areas an runway
strip areas;
• Review Geometric Design of the runway system, taxiways and aprons for
compliance with ICAO ANNEX 14.
• Design typical sections for the pavement structure.
• Design corrective resurfacing for the runway longitudinal and transverse slopes,
lost during the earthquake damages, to comply with ICAO ANNEX 14;
• Design runway strip to comply with ICAO ANNEX 14;
• If necessary design parallel ditch drainage at the end of the runway strip
• Design paved runway shoulders for “C” aircraft in compliance with the
requirements of ICAO ANNEX 14
• Design Hot Asphalt Mix, using FAA AC No: 150/5320-6E - Airport Pavement
Design and Evaluation AS A GUIDELINE, considering the availability of materials
and Hot Mixed Asphalt technology in the project area.
• Review and design solutions for Apron and Taxiway distresses.
• Develop asphalt surface acceptance criteria using the FAA AC No: 150/5320-6E -
Airport Pavement Design and Evaluation AS A GUIDELINE.
• Define all test requirements and certification requirements for welded elements.
(vii) Geodetic Engineer: The responsibilities of the Geodetic Engineer shall include,
but not be limited to the following:
• Review the runway pavement reconstruction conceptual design and provide
recommendations for improvement;
• Conduct due diligence of the prepared topographic surveys result by the
previous consultant, and conduct field verification.
• Cross-check the prepared detailed engineering design and the actual
existing runway alignment, inventory the deviation, and make propose
necessary correction to the team leader, entailing horizontal and vertical
alignment and cross sections, according to the geometric standards
• Supervise and verify the topographic surveys to be done by contractor;
• Analyze results of input from survey data from the contractor and ensure the
accuracy;
• Prepare a Geographical Information System (GIS) database from all survey
sources;
90 Appendix 5
• Prepare additional layout plans, long sections and typical cross sections;
• closely coordinate with pavement engineer in supervising the runway and
supporting facilities reconstruction;
• Assist team leader in timely preparation of reports; and
• Provide other required support to the project based on requirements of the
Project Team
• Review and approve “as built” drawings from the contractor.
(viii) Procurement and Contract Specialist: The services will be continued to the
supervision phase to:
• Assist the PIU in preparing bidding documents in accordance with ADB
Procurement Policy and Regulations.
• Assist PIU in procurement of the packages specified in procurement plan and build
capacity of MOT’s procurement team;
• Set up a procurement management tracking system for the PIU that would monitor
the implementation of procurement activities;
• Provide inputs on procurement related matters to the team leader for preparing
consultant’s report.
(ix) Cost Engineer: The tasks of the expert include, but are not limited to, the
following:
• Develop a detailed cost estimate;
• Develop a “Project master Schedule”, identify major milestones type of schedule
(x) Financial Management Specialist: Develop the financial management system

of the project, and establish a sound accounting practice and system to manage
the resources available to the Project. The tasks of the expert include, but are not
limited to, the following:
• Assist PIU in preparing draft good quality of monthly, quarterly and annual
project financial statements;
• Assist the PIU in preparing draft fund flow in accordance with component
and expenditure categories funded by the project;
• Assist the PIU in preparing annual budgets for project activities;
• Develop project financial management system.
(xi) Environmental Specialist: The expert shall assist the PIU in preparing an initial
environmental examination (IEE) including environmental management plan
(EMP) for the proposed rehabilitation works, in accordance with the environmental
assessment and review framework (EARF) and in compliance with ADB’s
Safeguard Policy Statement (2009). The consultant shall also ensure compliance
with the Indonesian regulatory framework for environment (as defined in Minister
of Environment Decree No. 5 of 2012 on Types of Business Plans and/or Activities
Subject to Environmental Impact Analysis). The consultant's work shall include,
but not be limited to, the following:
• Support in drafting and submitting a Project Proposal to the district or provincial
DLH for environmental safeguard screening and categorization (i.e. confirming
need for UKL-UPL or SPPL). Prepare UKL-UPL or SPPL of airport rehabilitation
works based on impact significance and criteria in the Minister of Environment
Appendix 91
Decree No. 5 of 2012 on Types of Business Plans and/or Activities Subject to

Environmental Impact Analysis.
• Prepare an IEE including EMP for the proposed works, following the guidance
provided in ADB’s SPS, Appendix 1 (Safeguard Requirements 1: Environment.
Pages 30-40). IEE format shall be in accordance with ADB Safeguard
Requirements 1: Environment, Annex to Appendix 1 (SPS page 41).
• Conduct site visits and surveys, as required, to collect/generate site-specific
information including environment baseline on physical, ecological and socio-
economic resources (including physical cultural resources) within project area of
influence.
• Develop an environmental management plan (EMP), as part of an IEE, that
describes the environmental management measures that will be carried out to
mitigate identified negative impacts during implementation. The EMP shall outline
specific mitigation measures, environmental monitoring requirements, and related
institutional arrangements, including budget requirements for EMP
implementation.
• Undertake the following public consultation process during preparation of the IEE:
(i) Immediately upon commencement of the IEE, disclose relevant information
about the proposed subproject to the public through local media, including by
means of the prominent posting of legible sign boards at the subproject sites which
are visible to the public; and (ii) during IEE or EMP preparation, at least one
meeting with potentially affected people to collect their opinion about the draft IEE
and EMP. Meetings shall include fair representation of women and vulnerable
groups.
(xii) Gender Specialist: The expert shall prepare the outline Gender Action Plan
(GAP) quarterly report, and ensure that the activities and indicators in the GAP are
implemented by PIU. Actual actions shall be included in the GAP Quarterly
Progress Monitoring Report. In addition, the consultant will also be responsible for
overall support to GAP implementation, monitoring and reporting.
2. Supervision Phase
(i) Team Leader and Senior Civil Engineer: S/he will be responsible for overall
coordination of Construction Supervision team activities and will be directly
responsible to the PIU. The main responsibility will be to coordinate the
Construction project activities in a timely manner and ensure that the objective of
this TOR is fulfilled to the satisfaction of the PIU, and ensure timely deliverable
outputs. The Team Leader shall provide technical guidance to all members of the
team. S/he will have overall responsibility in technical advisory, management and
monitoring all tasks under the contract, setting up technical guidance and
standards as necessary. The responsibilities of the consultant shall include, but
not be limited to, the following:
• Maintain close contact with the PIU and Project Team and relevant governmental
stakeholders to ensure that the contract is implemented in accordance with the
design and specifications;
• Lead the consultant team to produce coordinated periodic reports;
• Manage construction activities and promote value engineering options where
appropriate;
92 Appendix 5
• Review design documents related to landside reconstruction designs and provide

• Review design documents related to the airside reconstruction designs including
taxiway, apron etc, and provide recommendations;
• Conduct structural assessment to the damages of runway and other airside
pavement facilities to ensure that the prepared design has adequately addressed
the actual reconstruction requirements;
• Supervise the reconstruction of runway and airside pavement related facilities by
the contractor and ensure that the works are in accordance with the technical
specification requirements as stated in the bid documents;
• Chair weekly meetings with contractors;
• Ensure that all provisions of the TOR are fulfilled to the satisfaction of PIU;
• Ensure compliance with deliverable and reporting requirements
(ii) Structural Engineer (Construction Inspector) The responsibilities of the

consultant shall include, but not be limited to, the following:
• Check designs and cost estimates prior to approving the contractor to start
working;
• Verify and witness all installations and test as specified in the DED
• Respond to Contractor’s Requests for Information (RFI) and other written queries.
• Prepare quality control documents related to deliverables;
• Prepare presentations related to deliverables,
• Review and recommend approval of submittals and shop drawings
• Prepare accurate evaluations of work done in relation to the defined milestones
and facilitating the examination of work;
• Assist the Team Leader in timely preparation of reports;
• Advise and recommend approval to the Team Leader in the evaluation and
practicability of Project Modification and change orders
• Review and approve “red line” and “as built” drawings from the contractor.
(iii) Geodetic Engineer: The responsibilities of the Geodetic Engineer shall include,
but not be limited to the following:
• Review the runway pavement reconstruction design and provide
• Review design documents related to the airside reconstruction designs
including taxiway, apron etc, and provide recommendations;
• Conduct due diligence of the prepared topographic surveys result by the
previous consultant, and conduct field verification.
• Cross-check the prepared detailed engineering design and the actual
existing runway alignment, inventory the deviation, and make propose
necessary correction to the team leader, entailing horizontal and vertical
alignment and cross sections, according to the geometric standards
• Supervise and verify the topographic surveys to be done by contractor;
• Analyze results of input from survey data from the contractor and ensure the
accuracy;
• Prepare a Geographical Information System (GIS) database from all survey
sources;
Appendix 93
• Prepare additional layout plans, long sections and typical cross sections;
• closely coordinate with pavement engineer in supervising the runway and
supporting facilities reconstruction;
• Assist team leader in timely preparation of reports; and
Project Team
• Review and approve “as built” drawings from the contractor.
(iv) Architect: The expert is responsible for recommending approval of the submittals
for architectural materials in consultation with the PIU and to ensure proper
installation of the architectural works. The tasks of project architect include, but are
not limited to, the following:
• Supervise all architectural construction works and ensure that the materials,
methodology, and phasing of the works are in line with technical
specifications and agreed work methodology.
• Certify all materials to be used in the Project prior to construction;
• Check the required permits obtained by the contractors prior to construction
• Ensure construction safety in each step of implementation of the contractors
• Check and certify completed works for payment purposes
(v) Electrical Engineer: The tasks of the expert include, but are not limited to, the
following:
• Supervise all electrical works and ensure that the materials, methodology,
and phasing of the works are in line with technical specifications and agreed
work methodology.
• Review the soundness, completeness, and accuracy of building electrical
system.
• Certify all materials to be used in the Project prior to installation
• Check the required permits obtained by the contractors prior to installation
• Ensure installation safety in each step of implementation.
• Test completed installations
• Certify the completed works for payment purposes
working of every step of work;
• Respond to Contractor’s Requests for Information and other written queries.
• Prepare accurate evaluations of work done in relation to the defined
milestones and facilitating the examination of work;
94 Appendix 5
(vi) Mechanical Engineer. The tasks of the expert include, but are not limited to, the
following:
• Supervise all electrical mechanical and electrical works and ensure that the
materials, methodology, and phasing of the works are in line with technical
• Review the soundness, completeness, and accuracy of building
mechanical, electrical, and plumbing system.
• Certify all materials to be used in the Project prior to installation
• Check the required permits obtained by the contractors prior to installation
• Ensure installation safety in each step of implementation.
• Test completed installations
• Certify the completed works for payment purposes
working of every step of work;
• Respond to Contractor’s Requests for Information (RFI) and other written
queries.
• Prepare accurate evaluations of work done in relation to the defined
milestones and facilitating the examination of work;
(vii) Civil/Geotechnical Engineer: The tasks of the expert include, but are not limited
to, the following:
• Specify and manage all required quality tests for earthworks, structures and
pavement elements, and conduct geotechnical analyses;
• Conduct quality control of the soil and materials investigations;
• Develop design recommendations for both permanent and temporary
works, including safety of construction activities based on the accepted
data;
• Verify compliance of the Geometric Design of the runway system, taxiways
and aprons with ICAO ANNEX 14.
• Review typical sections for the pavement structure.
• Review the corrective resurfacing for the runway longitudinal and
transverse slopes, lost during the earthquake damages, to comply with
ICAO ANNEX 14;
• Review design of the runway strip to comply with ICAO ANNEX 14;
• Review design of the parallel ditch drainage (if necessary) at the end of
the runway strip
• Review the design paved runway shoulders for “C” aircraft in compliance
with the requirements of ICAO ANNEX 14
• Review the design Hot Asphalt Mix, using FAA AC No: 150/5320-6E -
Airport Pavement Design and Evaluation AS A GUIDELINE, considering
Appendix 95
the availability of materials and Hot Mixed Asphalt technology in the project
area.
• Review and design solutions for Apron and Taxiway distresses.
• Review and approve asphalt surface acceptance criteria using the FAA AC
No: 150/5320-6E - Airport Pavement Design and Evaluation AS A
GUIDELINE.
• Witness and verify all test requirements and certification requirements for
welded elements.
• Propose quality assurance and quality control systems and procedures for
earthworks and structural works to be adopted by the civil works contractor
and incorporate such procedures in the bidding documents;
• Assist the Team Leader in timely preparation of reports; and
(viii) Cost and Quantity Surveyor: The responsibilities of the consultant to the Team
Leader shall include, but not be limited to, the following:
• Evaluate the quality of data and documents as prepared by DED

consultants;
• Evaluate quantity estimates based on the DED as prepared by the DED
consultants;
• Check cost estimates based on approved specifications and formats;
• Assist in preparing bidding documents for works;
• Assist the Team Leader in timely preparation of reports; and
PIU.
(ix) Financial Management Specialist: S/he will prepare and monitor the financial
management system reporting of the project, and establish a sound accounting
practice and system to manage the resources available to the Project. The tasks
of the expert include, but are not limited to, the following:
• Assist PIU in preparing good quality and timely submission of the monthly,
quarterly and annual project financial statements;
• Assist the PIU in managing fund flow in accordance with component and
expenditure categories funded by the project;
• Assist the PIU in preparing annual budgets for project activities;
• Assist the PIU in evaluating invoices submitted by contractors and convert
them to applicable withdrawal applications in ADB’s required format;
• Monitor and update status of project financial expenditures per loan
categories/components from time to time;
• Identify any issues in the financial management system for project
implementation and recommend measures to address the issues identified;
(x) Procurement Specialist: The tasks of the expert include, but are not limited to,
the following:
• Assist PIU in updating procurement documents for bidding to be in line with
ADB procurement policies and regulations;
• Assist PIU in procurement of the packages specified in procurement plan
and build capacity of MOT’s procurement team;
• Assist the PIU managing contract with winning contractors;
96 Appendix 5
• Set up a procurement management tracking system for the PIU that would
monitor the implementation of procurement activities;
• Provide inputs on procurement related matters to the team leader for
preparing consultant’s report.
(xi) Environmental Specialist: The expert shall assist the PIU to:
• closely monitor environmental impact caused by the rehabilitation works,

related to ecological and socio-economic resources (including physical
cultural resources) within project area of influence. Ensure that pollution
prevention and control technologies and practices are applied, consistent
with international good practices as reflected in internationally recognized
standards such as the World Bank Group’s Environmental, Health and
Safety Guidelines (Table 1 of EARF).
• Ensure that occupational health safety and community health and safety
risks are assessed in the IEE report and properly addressed in the EMP.
• As part of the IEE, assess presence and potential risk of asbestos
containing materials (ACM) in construction debris. If ACM are identified,
develop an asbestos management plan which clearly identifies the
locations where the ACM is present, its condition (e.g. whether it is in friable
form with the potential to release fibers), procedures to access the locations
where ACM is present to avoid damage.
• As part of the IEE, assess debris and waste quantities and characteristics,
and document how these waste streams will be managed, ensuring no
indirect impact due to poor waste management and disposal.
• Submit IEE report including EMP to PIU and ADB for review and clearance.
• Ensure that the updated IEE and EMP are reflected in bidding documents
of all works contracts.
• Regularly inspect and report on contractor’s environment, health and safety
• Establish protocols and templates for EMP supervision and monitoring,
public consultation, grievance redress, and reporting to MOT and ADB.
• Issue corrective action requests for non-compliances as required to the
Contractor.
• Assist the Employer in ensuring a well-functioning and accessible
grievance redress mechanism (GRM) is established and maintained for
timely resolution of complaints during construction and facilitate the
implementation of the consultation and communications plan. Ensure that
all complaints are properly recorded in a complaint register.
• Provide inputs on EMP implementation in the quarterly progress reports;
prepare and submit to MOT and ADB semi-annual environment safeguards
monitoring reports. Assist with local disclosure of monitoring reports
cleared for release.
(xii) Gender Specialist: The expert will undertake actions to ensure the activities and
indicators in the gender action plan (GAP) are implemented by PIU. Actual actions
shall be included in the GAP Quarterly Progress Monitoring Report. In addition, the
consultant will also be responsible for overall support to GAP implementation,
monitoring and reporting. This involves -but is not limited to- the following:
Appendix 97
• Ensure that the PIU translates the GAP into Bahasa Indonesia and
distributes it to all key stakeholders including at the local levels during the
first semester of the project's implementation;
• Support the PIU in ensuring relevant GAP activities are integrated into the
project work plans and budget;
• Build capacity through delivering awareness raising and training sessions
and mentoring of MOT, steering committee and other stakeholders in
gender equality in disaster rehabilitation and reconstruction, and on the
gender requirements of the project;
• Disseminate the project GAP activities and targets in support of the
Master Plan for Central Sulawesi;
• Ensure regular monitoring and reporting;
• Conduct field trips to monitor GAP implementation and achievement of
gender targets;
• Based on the findings from regular monitoring of GAP implementation
and field visits, amend if necessary and/or develop strategies with the
main aim of ensuring GAP activities and targets, and intended gender
equality results will be achieved;
• Provide support for ADB review mission teams to ensure that GAP
implementation is being adequately assessed and reported.
(xiii) Chief Supervisor: The expert shall be responsible for coordinating and supporting
activities of supervisors focusing on structural works, architecture and M/E.
(xiv) Supervisors (Structural/Architect/ME): The supervisors shall report to the Chief

Supervisor for their respective fields i.e., structural works, architecture and M/E.
The Tasks include, but are not limited to:
• Check the proposed site management by the contractors
• Supervise all construction works and ensure that the materials,
methodology, and phasing of the works are in line with technical
• Certify all materials to be used in the Project prior to construction
• Check the required permits obtained by the contractors prior to construction
• Ensure construction safety in each step of implementation of the
contractors
• Check and certify completed works for payment purposes
• Prepare daily reports and submit to the Chief Supervisor.
G. Duration of Services and Deliverables
11. Duration of Services. The expected duration of the consultants’ services is 27 months.
12. Deliverables. The following meetings, reporting, and preparing of operation manuals shall
be delivered timely:
• Final Detailed Engineering Design.

The detailed engineering design will include:
98 Appendix 5
(i) Detailed drawings, i.e., architecture, civil, structural, mechanical and electrical, and
other drawings related to the project, covering landside and airside works;
(ii) Structural Calculations, Design Concept Documents and Structural engineering
input and output records;
(iii) Cost Estimates;
(iv) Bill of Quantities.
• Bidding Documents
The DSC shall ensure quality bidding documents in accordance with ADB’s Policy and
Regulation, and are ready for bid. The bidding documents will include draft invitation for
bid (IFB), bidding documents (Bidding procedures, Requirements, Conditions of Contract
and Contract Forms, including evaluation criteria)
(i) Meetings. The Consultant shall conduct meetings with the PIU, the contractors,
and other stakeholders on a regular basis as necessary.
(ii) Reporting. The following reports shall be prepared in Bahasa Indonesia and
English language:
• Inception Report
An inception report along with a construction supervision manual in 5 copies each shall be
submitted by the Consultant within 15 days after commencement of services. The
inception report shall contain:
(i) the details of all meetings held with the PIU and the Contractors and
Suppliers/Vendors and the decisions taken therein, the resources mobilized by the
DSC as well as the Contractor and the DSC’s views on the management and
supervision of the project with detailed situational analysis of the current structure;
(ii) the master work program and resource mobilization plan for the project;
(iii) the supervision manual as the guidelines for administration, supervision and
management of the project. Such a manual is not intended to be a contractual
document, nor is it to take precedence over the specifications. The manual will
merely act as a guide and reference to the various staff of the DSC in discharging
their duties in a smooth and systematic manner.
• Progress reports
The progress reports should clearly indicate the contractor’s performance, quality of work,
delays, deficiencies, constraints, and the project’s financial status, forecasts, and giving
recommendation for actions. The reports consist of:
Weekly progress report: to be submitted on the last day of the week, every month.
Monthly progress report: Monthly progress report shall be submitted to the PIU and it
shall be brief and concise and provide means of closely monitoring project progress and
shall cover the following:
(i) Main activities undertaken and events for the period under review and progress.
(ii) Report on the activities of the contractor and supervision staff.
(iii) Monitoring and evaluation of project progress.
Appendix 99
(iv) Project accounts, payments of approved bills, claims, certificates and payment and
variation orders.
(v) Photographs showing progress of the works.
(vi) Other issues as may be necessary to provide additional information to the PIU.
(vii) Monthly progress Report will be prepared at the end of each calendar month and
delivered before 10th day of the following month in 10 copies.
Quarterly Progress Report: A detailed quarterly report in 5 copies shall be submitted
within 7 days of the end of each quarter and one copy each to be sent to PIU. The PIU
will then submit the reports to the CPMU, Bappenas and ADB. Quarterly reports should
include description of project activities, illustrated by progress/completion photographs,
status of any delays and contractual claims, and details of all latest financial projections.
The progress reports (monthly and quarterly) shall contain details of all meetings,
decisions taken therein, mobilization of resources (Consultants' and the Contractors'),
physical and financial progress and the projected progress for the forthcoming periods.
The report shall clearly bring out the delays, if any, reasons for such delay (s) and the
recommendations for corrective measures. The report shall also contain the performance
data for Contractor's plan and equipment.
Specific Report: The relevant specialists should prepare environmental, social safeguard
and gender monitoring and assessment reports on quarterly basis. The reports shall
consist of assessment to the inclusion of environmental, social safeguard and gender in
the building designs and construction methodology, during construction, and the
specialist’s technical advices.
Semi-annual environment monitoring report: This report summarizes the project’s
compliance with the initial environmental examination (IEE), the environmental
management plan (EMP) and the contractor EMPs (CEMPs); identifies necessary
corrective actions in case of non-compliances; summarizes monitoring results, community
consultation activities, grievances received and how these have been addressed.
Final report. A detailed final completion report in 5 copies should be submitted to the
PIU. The final report is to be submitted, in draft form, one month before the completion of
DSC services, summarizing the method of construction, the construction supervision
performed, recommendations on future maintenance requirements, all technical matters
arising during the construction of the buildings, potential problems on the newly or
rehabilitated constructed works which may be expected, and giving suggestions, if any,
for various needed improvements in future projects of similar nature undertaken by the
DGCA. The final report shall also include a copy of all “As Built Drawings”. The Final
Report shall be submitted at the completion of services, including any comments received
on the draft final report.
• Maintenance Manual. Manual detailing routine and periodic maintenance tasks
that will be required to maintain the completed project shall be prepared and
submitted by the DSC. Draft copies of this manual should be submitted for
comments to the PIU within 12 months of commencing services.
• Training Materials on preparation of disaster resilient design and emergency
response planning.
H. Client’s Input and Counterpart Personnel

13. The PIU shall provide the following:
100 Appendix 5
(i) All available documents, reports, data and all other information related to the
proposed assignment.
(ii) Any letters or assistance required by the consultants in obtaining all necessary
permits and authorizations for carrying out the services.
(iii) The PIU will assign a counterpart personnel to represent the PIU.
14. The Consultant shall provide the following:
(i) The Consultant shall establish a site office. All required furniture, hardware,
software, internet/phone connections, office stationary etc shall be provided by the
Consultant. The cost associated to this provision should be included in the financial
proposal, as part of non-competitive component.
(ii) The Consultant shall include necessary transportation costs at the project site
including vehicles rental and in their cost of operation.
I. Actions Requiring Specific Approval of the PIU
15. The Consultant will require specific approval from the PIU as listed in Table 5 below:
Table 5: Actions Requiring Specific Approval from PIU
Actions Requiring Specific Approval

1. Consenting to the subcontracting/subletting of any part
of the works.
2. Certifying additional cost determined.
3. Ordering suspension of work.
4. Issuing the notice to commence the work.
5. Approval of any extension of contractual time limits.
6. Any variations or deviations proposed by the Contractor
with financial implications including variation in work
quantities.
7. Approval of any new rates either for existing items of
work, which arises from variation quantities beyond the
limit, defined in the contract or fixing rates of non-priced
works involving any extra item and certifying any
additional cost determined under the provisions of work
contract;
8. Issuing the order for special tests not provided for in the
contract and determining the cost of such tests, which
shall be added to the contract price.
9. Issuing/approving the technical specifications, if not
provided in the construction contract.
Appendix 101
II. Outline Terms of Reference for Individual Consultants
A. Background
1. The Government of Indonesia has applied for Emergency Assistance for Rehabilitation
and Reconstruction loan (EARR) from the Asian Development Bank (ADB), which will support the
rehabilitation and reconstruction of the Palu airport and three ports. The executing agency (EA)
will be Ministry of Transportation (MOT). The Directorate General of Civil Aviation (DGCA) will be
the implementing agency for the airport component, and the Directorate General for Sea
Transport (DGST) will be the implementing agency for the port component. The scope of the
project covers (i) reconstruction and rehabilitation of the Mutiara Sis Aljufri airport in Palu including
terminal buildings, the supporting buildings, and the damaged runways and the air stripes and (ii)
three ports i.e., Pantoloan, which is the main container facility for the region, Donggala, a significant
general cargo and bulk port support for the region and Wani, which handles regional cargo and
traditional vessels.
2. Individual consultants listed in Table 1 below, together with Design and Supervision
Consultant (DSC), will be recruited by PIU at the Directorate for Airports, DGCA to support
implementation of the EARR for the Mutiara Sis Aljufri airport of Palu.
Table 1 – The List of Individual Consultants for the Mutiara Sis Al Jufri Airport of Palu
No. Position Inputs

(person-months)
1 Transport Economist (international) 2
2 Airport Specialists (international) 3
3 Social Safeguard Specialist (National) 2
4 Procurement Specialist (National) 5
B. Qualification of the Consultants and the Tasks.
3. The consultants’ qualifications and the tasks are listed below:
1. Position: Transport Economist (1 position, 2 person-months, international )

Qualification: The candidate will preferably have a master’s degree in civil engineering or
relevant fields, with 15 years of experience in preparing feasibility studies for transport projects.
Prior experience in preparing economic viability and financial sustainability assessment of an
airport project is required. The candidate should be able to write reports and otherwise
communicate effectively in English.
Tasks: The consultant shall prepare the subproject appraisal report (SPAR) for the reconstruction
and rehabilitation of the Mutiara Sis Al Jufri Airport of Palu. The SPAR has to demonstrate that
the proposed project is economically viable and financially feasible. The design of the subproject
will ensure the technical feasibility and the adoption of the least-cost approach, both in respect of
capital, as well as operation and maintenance (O&M) costs, keeping in view achievement of the
EARR’s objective(s) and without compromising quality and disaster resilience. Financial analysis
102 Appendix 5
to ensure subprojects viability or sustainability needs to be conducted. Template of the SPAR will
be provided to the consultant.
2. Position: Airport Specialists (2 positions, 3 person-months, international)
Qualification: The candidates will have at least a bachelor degree in civil engineering with
relevant experience of at least 10 years in rehabilitation of airside and landside infrastructure in
airports following earthquakes and preparation of airport emergency response plans. The
candidate should be able to write reports and otherwise communicate effectively in English.
Preference to be given to candidates with valid professional engineering license or internationally
recognized accreditation (e.g. Chartered Engineer, Professional Engineer, or equivalent).
The specialists shall (i) review detailed engineering designs prepared by Design and Supervision
Consultant (DSC) to be recruited by the PIU, (ii) monitor the construction supervision activities of
the DSC and (iii) lead capacity building program focused on preparation of disaster resilient
designs and emergency response planning.
3. Position: Procurement Specialist (1 position, 5 person-months, national)
Qualification: The candidate shall have minimum of at least bachelor degree in civil engineering,
business administration, or related fields with minimum 10 years in procurement of public
infrastructure. The candidate shall be familiar with national public procurement practices and
procedures, and possess at least 7 years of procurement experience under ADB or WB funded
projects. The candidate should be able to write documents/reports and otherwise communicate
effectively in English.
Tasks: the consultant shall prepare Request for Proposal (RFP) for the selection of DSC, and
bidding documents for the civil works packages of landside and airside airport, in coordination
with POKJA. The scope of the services shall include, but not be limited to, the following tasks:
(i) In coordination with technical specialists, prepare bid documents based on ADB’s
Standard Bidding Documents;
(ii) Provide procurement advice to PIUs and the POKJA when required;
(iii) Participate in pre-bid meetings when required;
(iv) Prepare summary of procurement reports;
4. Position: Social Safeguard Specialist (1 position, 2 person-months, national)
Qualification:The candidate shall have at least bachelor degree in Social Science, Social
Engineering, or related subject and shall demonstrate familiarity with Indonesia legal framework
on social land acquisition. Social safeguard experience working with international financial
institutions will be a strong plus. The candidate shall demonstrate ability to prepare reports and
otherwise communicate effectively in English
Tasks: The scope of the services include, but not be limited to, the following tasks:
(i) Assess the social risks/impacts of the rehabilitation project to affected neighboring
communities.
(ii) Reconfirm that there is a need or no requirement for preparing resettlement plans (RP)
or resettlement and customary community development plan (RCCDP) or due
diligence report;
(iii) Prepare a short summary report reconfirming that the sub-project has no social
safeguards impact.

Emergency Assiatance For Rehab52316-001-Pam-En - 1

Uploaded by

Copyright:

Available Formats

Emergency Assiatance For Rehab52316-001-Pam-En - 1

Uploaded by

Document Information

Original Description:

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Emergency Assiatance For Rehab52316-001-Pam-En - 1

Uploaded by

Copyright:

Available Formats

Emergency Assistance for Rehabilitation and Reconstruction (RRP INO 52316-001)

Project Administration Manual

Project Number: 52316-001

Republic of Indonesia: Emergency Assistance for

Component 2: Transportation Infrastructure

ADB – Asian Development Bank

DGFB – Directorate General of Fiscal Balance

1. Profiles of Potential Subprojects for Outputs 3 and 4

A. Impact and Outcome

women and children, to resilient and inclusive infrastructure restored.

3. Component 1: Public Works Infrastructure:

4. Component 2: Transportation Infrastructure comprising:

1 Government of Indonesia. National Medium-Term Development Plan 2016–2019. Jakarta

II. IMPLEMENTATION PLANS

A. Project Readiness Activities

Table 1: Schedule of Project Readiness Activities

B. Overall Project Implementation Plan

Table 2: Project Implementation Plan

Source: Asian Development Bank estimates.

III. PROJECT MANAGEMENT ARRANGEMENTS

A. Project Implementation Organizations

Table 3: Roles and Responsibilities of Implementation Organizations

Implementing Agencies  Submit subprojects for ADB approval (for DGST)

Project Implementation Units  Undertake day-to-day implementation activities

Project Implementation Management Roles and Responsibilities

B. Key Persons Involved in Implementation

Table 4: Key Persons Involved in Implementation

Directorate General of Civil Aviation

Asian Development Bank

Mission Leader Officer's Name : Ms. Susan Lim

C. Project Organization Structure

Figure 1: Project Organization Structure

Ministry of Transportation (MOT)

Project Management Unit

Directorate General of Directorate General of

Design and Design and

D. Selection and Approval of Subprojects (Applicable to port component only)

1. Subproject Selection Criteria

a. Criterion 1: Subproject Objectives

9. Subproject will be included if:

b. Criterion 2: Quality Control Standards

10. Reconstruction or rehabilitation of infrastructures will be in accordance with (i) best

c. Criterion 3: Environmental and Social Safeguards

(ii) Subprojects located in or with foreseeable adverse impacts on any legally

ii. Social Safeguards, Involuntary Resettlement and Indigenous

17. Subprojects classified as Category A for indigenous people or customary communities

d. Criteria 4: Economic Viability and Financial Sustainability

2. Prior Review and Approval by ADB

22. Subproject safeguards categorizations will be sent to ADB. Subproject safeguard

whose estimated cost exceeds $5 million. Subprojects equal to or less than $5

IV. COSTS AND FINANCING

A. Cost Estimates Preparation and Revisions

(i) Exchange rate: Rp14,000= $1.00 (1 February 2019)

Table 5: Escalation Rates for Price Contingency Calculation

C. Breakdown of Cost Estimates

Table 6: Cost Estimates by Expenditure Category and by Output

Total - Base Cost 105.12 79.40 76% 25.72 24%

D. Financial Charges During Implementation